CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with CO Brothers, LLC. for Construction Services for the Fire Station No.76 Living Area Improvements Project
MEETING DATE: August 6, 2025
TO: Mayor and City Council
PREPARED BY: Michael To, Project Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with CO Brothers, LLC. for construction services for Fire Station No.76 Living Area Improvements Project, Capital Improvement Program (CIP) Project No. 24-05, located at 29950 Menifee Road, in a total amount not-to-exceed $434,625.
DISCUSSION
The Fire Station No.76 Living Area Improvements Project, CIP 24-05 (Project) is located north of Newport Road, on the east side of Menifee Road, south of Camino Cristal. As eastern areas of the City experience residential and commercial growth, the Project is necessary to support the staffing levels required to respond to the increased call volumes. The Project proposes to remodel and retrofit the existing living area and kitchen and construct two additional bedrooms in the dormitory area. The proposed improvements would enable the station to accommodate additional fire personnel, supporting the City’s Strategic Plan goal of maintaining a safe and vibrant community by enhancing response times and providing exceptional public safety.
On June 17, 2025, an electronic bid opening was held following the administration of a formal competitive bid process for construction services for the Project. The bid opening resulted in the receipt of eight bid submissions with several bids submitted in amounts lower than the engineer’s estimate, as summarized in Table 1 on the following page.
City of Menifee Staff Report
CIP 24-05 Bid Award
August 6, 2025
2 8
2 1
TABLE 1 – BID RESULTS SUMMARY
Firm Name Total Base Bid
Amount
Lowest and
Responsible Bidder
Engineers Estimate $517,000.00
CO Brothers, LLC. $434,625.00 X
YMC $485,817.50
Harbor Coating & Restoration $496,545.00
Developers General Contracting, Inc. $546,055.00
LOENGREEN INC $589,900.00
Elegant Construction Inc $597,400.00
LM Rasmussen Construction Inc $649,095.00
Blackstone Builders Inc. $843,203.00
Staff reviewed the lowest bid and determined that CO Brothers, LLC. (Contractor) met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services submitted by the Contractor is $434,625. Construction management and inspection services would be provided by City staff, and ancillary services, such as labor compliance and materials testing, would be procured separately.
The total estimated construction cost is $522,000, which would include construction services, ancillary services such as labor compliance and materials testing, as well as other unforeseen costs that may arise during construction.
If approved by the City Council, the tentative Project schedule would be as follows:
Projected Construction Start: September 2025
Projected Construction End: February 2026
City Council Acceptance: March 2026
The timeline above assumes no delays due to weather or unforeseen conditions.
The amount of the proposed agreement exceeds the City Manager’s signing authority. Pursuant to Resolution No. 24-1569 and Menifee Municipal Code §3.12.060, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed Contract with CO Brothers, LLC. is in a total amount not-to- exceed $434,625. The total anticipated fiscal impact for the construction phase of the Project is $522,000, which includes the cost of the Contract, ancillary services such as materials testing and labor compliance, as well as unforeseen costs that may arise during construction. Funding for the proposed Contract is available in the fiscal year 2025/2026 budget within the Capital Projects Fund (4320-PWD-CIPS-905-02521-690050), as summarized in Table 2 on the following page.
City of Menifee Staff Report
CIP 24-05 Bid Award
August 6, 2025
2 8
2 1
TABLE 2 – PROJECT BUDGET
Fund Project String No. Available Budget Anticipated Cost DIF Citywide –
Fire Facilities CIP24-05.2521.CON.CAE $555,588 $434,625 No additional budget appropriation action is required.
ATTACHMENTS
1. Project Location Map
2. Agreement