CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the New Quail Valley Fire Station No. 5 Project
MEETING DATE: September 3, 2025
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the improvements for the New Quail Valley Fire Station No. 5 Project, Capital Improvement Program (CIP) Project No. 21-04; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The New Quail Valley Fire Station No. 5, CIP Project No. 21-04 (Project) is an approximately 9,000 square foot facility located at 29745 Goetz Road, just south of Vista Way. The new fire station replaced the original Quail Valley Fire Station No. 5, located at the intersection of Goetz Road and Avenida Robles. The new station provides a modernized facility to sustain necessary fire services while supporting additional staff and the area’s growing fire response needs.
On October 19, 2022, the City Council awarded the construction services contract to Act 1 Construction, Inc. (Contractor) in the amount of $8,626,796.57 and approved a total construction budget of $9,540,636. There was a total of ten contract change orders (CCOs) required during construction totaling $280,631.83, which increased the total Contract value to $8,907,428.40, as shown in Table 1 on the following page.
City of Menifee Staff Report
CIP 21-04 New Quail Valley FS 5 NOC
September 3, 2025
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TABLE 1 – CONTRACT ACTIVITY SUMMARY
Contract Activity Approval Date Summary of Changes Value Original Contract 10/19/2022 Construction services $8,626,796.57 CCO No. 1 4/17/2024
Additional utility work including
trenching for EMWD & Frontier
conduit
$66,384.39
CCO No. 2 4/26/2024 Additional electrical items $17,241.54 CCO No. 3 6/3/2024 Day Room Ceiling Framing $28,588.15 CCO No. 4 6/10/2024 Electrical Changes $9,819.12
CCO No. 5 6/10/2024 BMS Interface $9,534.39
CCO No. 6 6/5/2024 Added Strongbacks $40,427.32
CCO No. 7 6/10/2024 Added Concrete at Genset $3,200.50 CCO No. 8 8/26/2024 Refueling Station & gate operator $46,866.05 CCO No. 9 10/14/2024 Electrical & Traffic Signal changes $5,940.70 CCO No. 10 5/14/2025 Various Items $52,629.67
TOTAL $8,907,428.40
The total amount of all ten CCOs represents 3.25% of the original Contract value. The final construction costs for the Project, including all CCOs and ancillary costs such as materials testing and labor compliance services, totaled $9,568,527.
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier that the Project has been completed. The payment bond would be released upon Project acceptance by the City, and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved Capital Improvement Program Budgets. Ongoing maintenance costs for the facility are included in the Fiscal Years 2025/26 and 2026/27 budget.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Closeout Documents