City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 17, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: APN: 333080028
Agency Negotiators: Armando Villa, City Manager; Nick Fidler, Public Works Director; Carlos Geronimo, Engineering Manager; Jeffrey Melching, City Attorney Negotiating Parties: Nora Decampo KPC Group parent company of PHH Real Estate Under Negotiation: Price and terms of payment.
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Whitton v. City of Menifee et al, Riverside County Superior Court Case No. TC256171
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Ieesha B. Sharp – Lead Your Ship Ministries, Inc.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Julie Zimmerman
5.2. Constitution Week Proclamation
5.3. Community Services Update
5.4. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 3, 2025 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Treasurer's Report – July 2025
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
10.5 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 20171 Maintenance Services, Annexation No. 28, Nova Power RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 20171 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route
74. 10.7 Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
10.8 Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 2601, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount nottoexceed $989,880 through December 31, 2026.
10.9 Memorandum of Understanding with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization dba Menifee Post No. 1956 Veterans of Foreign Wars of the United States, Inc., a nonprofit 501(c)(19) organization / 1956 – Menifee Post Veterans of Foreign Wars, Inc., a nonprofit 501(c)(19) organization (VFW) for the collaboration of related community programs through June 30, 2030.
10.10 Memorandum of Understanding with Inland Regional Center for Blue Envelope Program Materials and Training
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Inland Regional Center for deployment of Blue Envelope Program materials and training; and
2. Authorize the City Manager to execute all subsequent biyearly MOU amendments at the City’s discretion.
10.11 Agreement Amendments to the Community Services Department OnCall Short List Landscape Architect Master Agreements
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with BMLA, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
2. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with MIG, Inc. increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with RHA Landscape ArchitectsPlanners, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028.
10.12 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement (PSA) with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, increasing the amount by $98,509, for a total nottoexceed amount of $403,412.38.
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 30, Menifee Commerce Center, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Parcel Nos. 331110027, 331110035, 331110041, 331140010, 331140018, 331140 021, and 331140025, associated with Tentative Parcel Map 38156, Menifee Commerce Center, located south of Ethanac Road, east of Trumble Road, west of Dawson Road, and north of McLaughlin Road, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring results of special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.2 First Reading and Introduction of an Ordinance for Annexation No. 35, Vista Ridge, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Assessor’s Parcel No. 335481017, Vista Ridge, located south of Boulder Rock Place, west of Murrieta Road, east of Amber Rock Drive, and north of Thornton Avenue, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring the results of the special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.3 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building Standards Codes
RECOMMENDED ACTION
1. Adopt an ordinance adopting by reference the 2025 Editions of the California Building Code, the California Residential Code, the California Green Building Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, and the Model Codes with appendices and amendments related thereto, all of which comprise the Buildings and Construction Code of the City of Menifee.
11.4 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2024/2025 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2024/2025 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint one member of the City Council as the voting delegate and up to two members of the City Council as alternate voting delegates for the League of California Cities Annual Conference, General Assembly scheduled for Friday, October 10, 2025, in Long Beach; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate online submission form to the League of California Cities.
12.2 Fire Services Review
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Naming of Bridge Over Salt Creek – Bradley Rd. Veterans Memorial Bridge (Temple, February 5, 2025) Target Date: October 1, 2025
> Menifee Welcome Monuments (Diederich, March 5, 2025)
Target Date: Spring 2026
> Evaluation of a Menifee Charitable Organization (Estrada, April 16, 2025) Target Date: Spring 2026
> Feasibility of a Regional Sports Park (Diederich, May 7, 2025) Target Date: October 15, 2025
> QUIMBY Fee Amendment Options (Estrada, July 16, 2025) Target Date: Spring 2026
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Affidavit of the Posting
I, Stephanie Roseen, do hereby certify, under penalty of perjury, that the Wednesday, September 17, 2025 City Council meeting agenda was posted at least 72 hours prior to the meeting in the following locations per Cal. Gov. Code, § 54954.2, subd. (a)(1): Menifee City Hall, 29844 Haun Road, Kay Ceniceros Community Center, 29995 Evans Road, and the City of Menifee website.
Menifee Mayor and City Council
September 17, 2025
Page
1 of 442
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 17, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: APN: 333080028
Agency Negotiators: Armando Villa, City Manager; Nick Fidler, Public Works Director; Carlos Geronimo, Engineering Manager; Jeffrey Melching, City Attorney Negotiating Parties: Nora Decampo KPC Group parent company of PHH Real Estate Under Negotiation: Price and terms of payment.
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Whitton v. City of Menifee et al, Riverside County Superior Court Case No. TC256171
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Ieesha B. Sharp – Lead Your Ship Ministries, Inc.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Julie Zimmerman
5.2. Constitution Week Proclamation
5.3. Community Services Update
5.4. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 3, 2025 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Treasurer's Report – July 2025
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
10.5 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 20171 Maintenance Services, Annexation No. 28, Nova Power RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 20171 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route
74. 10.7 Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
10.8 Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 2601, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount nottoexceed $989,880 through December 31, 2026.
10.9 Memorandum of Understanding with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization dba Menifee Post No. 1956 Veterans of Foreign Wars of the United States, Inc., a nonprofit 501(c)(19) organization / 1956 – Menifee Post Veterans of Foreign Wars, Inc., a nonprofit 501(c)(19) organization (VFW) for the collaboration of related community programs through June 30, 2030.
10.10 Memorandum of Understanding with Inland Regional Center for Blue Envelope Program Materials and Training
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Inland Regional Center for deployment of Blue Envelope Program materials and training; and
2. Authorize the City Manager to execute all subsequent biyearly MOU amendments at the City’s discretion.
10.11 Agreement Amendments to the Community Services Department OnCall Short List Landscape Architect Master Agreements
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with BMLA, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
2. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with MIG, Inc. increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with RHA Landscape ArchitectsPlanners, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028.
10.12 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement (PSA) with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, increasing the amount by $98,509, for a total nottoexceed amount of $403,412.38.
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 30, Menifee Commerce Center, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Parcel Nos. 331110027, 331110035, 331110041, 331140010, 331140018, 331140 021, and 331140025, associated with Tentative Parcel Map 38156, Menifee Commerce Center, located south of Ethanac Road, east of Trumble Road, west of Dawson Road, and north of McLaughlin Road, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring results of special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.2 First Reading and Introduction of an Ordinance for Annexation No. 35, Vista Ridge, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Assessor’s Parcel No. 335481017, Vista Ridge, located south of Boulder Rock Place, west of Murrieta Road, east of Amber Rock Drive, and north of Thornton Avenue, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring the results of the special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.3 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building Standards Codes
RECOMMENDED ACTION
1. Adopt an ordinance adopting by reference the 2025 Editions of the California Building Code, the California Residential Code, the California Green Building Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, and the Model Codes with appendices and amendments related thereto, all of which comprise the Buildings and Construction Code of the City of Menifee.
11.4 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2024/2025 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2024/2025 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint one member of the City Council as the voting delegate and up to two members of the City Council as alternate voting delegates for the League of California Cities Annual Conference, General Assembly scheduled for Friday, October 10, 2025, in Long Beach; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate online submission form to the League of California Cities.
12.2 Fire Services Review
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Naming of Bridge Over Salt Creek – Bradley Rd. Veterans Memorial Bridge (Temple, February 5, 2025) Target Date: October 1, 2025
> Menifee Welcome Monuments (Diederich, March 5, 2025)
Target Date: Spring 2026
> Evaluation of a Menifee Charitable Organization (Estrada, April 16, 2025) Target Date: Spring 2026
> Feasibility of a Regional Sports Park (Diederich, May 7, 2025) Target Date: October 15, 2025
> QUIMBY Fee Amendment Options (Estrada, July 16, 2025) Target Date: Spring 2026
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Affidavit of the Posting
I, Stephanie Roseen, do hereby certify, under penalty of perjury, that the Wednesday, September 17, 2025 City Council meeting agenda was posted at least 72 hours prior to the meeting in the following locations per Cal. Gov. Code, § 54954.2, subd. (a)(1): Menifee City Hall, 29844 Haun Road, Kay Ceniceros Community Center, 29995 Evans Road, and the City of Menifee website.
Menifee Mayor and City Council
September 17, 2025
Page
2 of 442
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 17, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: APN: 333080028
Agency Negotiators: Armando Villa, City Manager; Nick Fidler, Public Works Director; Carlos Geronimo, Engineering Manager; Jeffrey Melching, City Attorney Negotiating Parties: Nora Decampo KPC Group parent company of PHH Real Estate Under Negotiation: Price and terms of payment.
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Whitton v. City of Menifee et al, Riverside County Superior Court Case No. TC256171
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Ieesha B. Sharp – Lead Your Ship Ministries, Inc.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Julie Zimmerman
5.2. Constitution Week Proclamation
5.3. Community Services Update
5.4. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 3, 2025 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Treasurer's Report – July 2025
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
10.5 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 20171 Maintenance Services, Annexation No. 28, Nova Power RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 20171 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route
74. 10.7 Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
10.8 Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 2601, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount nottoexceed $989,880 through December 31, 2026.
10.9 Memorandum of Understanding with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization dba Menifee Post No. 1956 Veterans of Foreign Wars of the United States, Inc., a nonprofit 501(c)(19) organization / 1956 – Menifee Post Veterans of Foreign Wars, Inc., a nonprofit 501(c)(19) organization (VFW) for the collaboration of related community programs through June 30, 2030.
10.10 Memorandum of Understanding with Inland Regional Center for Blue Envelope Program Materials and Training
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Inland Regional Center for deployment of Blue Envelope Program materials and training; and
2. Authorize the City Manager to execute all subsequent biyearly MOU amendments at the City’s discretion.
10.11 Agreement Amendments to the Community Services Department OnCall Short List Landscape Architect Master Agreements
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with BMLA, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
2. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with MIG, Inc. increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with RHA Landscape ArchitectsPlanners, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028.
10.12 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement (PSA) with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, increasing the amount by $98,509, for a total nottoexceed amount of $403,412.38.
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 30, Menifee Commerce Center, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Parcel Nos. 331110027, 331110035, 331110041, 331140010, 331140018, 331140 021, and 331140025, associated with Tentative Parcel Map 38156, Menifee Commerce Center, located south of Ethanac Road, east of Trumble Road, west of Dawson Road, and north of McLaughlin Road, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring results of special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.2 First Reading and Introduction of an Ordinance for Annexation No. 35, Vista Ridge, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Assessor’s Parcel No. 335481017, Vista Ridge, located south of Boulder Rock Place, west of Murrieta Road, east of Amber Rock Drive, and north of Thornton Avenue, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring the results of the special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.3 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building Standards Codes
RECOMMENDED ACTION
1. Adopt an ordinance adopting by reference the 2025 Editions of the California Building Code, the California Residential Code, the California Green Building Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, and the Model Codes with appendices and amendments related thereto, all of which comprise the Buildings and Construction Code of the City of Menifee.
11.4 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2024/2025 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2024/2025 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint one member of the City Council as the voting delegate and up to two members of the City Council as alternate voting delegates for the League of California Cities Annual Conference, General Assembly scheduled for Friday, October 10, 2025, in Long Beach; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate online submission form to the League of California Cities.
12.2 Fire Services Review
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Naming of Bridge Over Salt Creek – Bradley Rd. Veterans Memorial Bridge (Temple, February 5, 2025) Target Date: October 1, 2025
> Menifee Welcome Monuments (Diederich, March 5, 2025)
Target Date: Spring 2026
> Evaluation of a Menifee Charitable Organization (Estrada, April 16, 2025) Target Date: Spring 2026
> Feasibility of a Regional Sports Park (Diederich, May 7, 2025) Target Date: October 15, 2025
> QUIMBY Fee Amendment Options (Estrada, July 16, 2025) Target Date: Spring 2026
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Affidavit of the Posting
I, Stephanie Roseen, do hereby certify, under penalty of perjury, that the Wednesday, September 17, 2025 City Council meeting agenda was posted at least 72 hours prior to the meeting in the following locations per Cal. Gov. Code, § 54954.2, subd. (a)(1): Menifee City Hall, 29844 Haun Road, Kay Ceniceros Community Center, 29995 Evans Road, and the City of Menifee website.
Menifee Mayor and City Council
September 17, 2025
Page
3 of 442
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 17, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: APN: 333080028
Agency Negotiators: Armando Villa, City Manager; Nick Fidler, Public Works Director; Carlos Geronimo, Engineering Manager; Jeffrey Melching, City Attorney Negotiating Parties: Nora Decampo KPC Group parent company of PHH Real Estate Under Negotiation: Price and terms of payment.
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Whitton v. City of Menifee et al, Riverside County Superior Court Case No. TC256171
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Ieesha B. Sharp – Lead Your Ship Ministries, Inc.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Julie Zimmerman
5.2. Constitution Week Proclamation
5.3. Community Services Update
5.4. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 3, 2025 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Treasurer's Report – July 2025
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
10.5 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 20171 Maintenance Services, Annexation No. 28, Nova Power RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 20171 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route
74. 10.7 Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
10.8 Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 2601, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount nottoexceed $989,880 through December 31, 2026.
10.9 Memorandum of Understanding with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization dba Menifee Post No. 1956 Veterans of Foreign Wars of the United States, Inc., a nonprofit 501(c)(19) organization / 1956 – Menifee Post Veterans of Foreign Wars, Inc., a nonprofit 501(c)(19) organization (VFW) for the collaboration of related community programs through June 30, 2030.
10.10 Memorandum of Understanding with Inland Regional Center for Blue Envelope Program Materials and Training
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Inland Regional Center for deployment of Blue Envelope Program materials and training; and
2. Authorize the City Manager to execute all subsequent biyearly MOU amendments at the City’s discretion.
10.11 Agreement Amendments to the Community Services Department OnCall Short List Landscape Architect Master Agreements
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with BMLA, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
2. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with MIG, Inc. increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with RHA Landscape ArchitectsPlanners, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028.
10.12 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement (PSA) with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, increasing the amount by $98,509, for a total nottoexceed amount of $403,412.38.
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 30, Menifee Commerce Center, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Parcel Nos. 331110027, 331110035, 331110041, 331140010, 331140018, 331140 021, and 331140025, associated with Tentative Parcel Map 38156, Menifee Commerce Center, located south of Ethanac Road, east of Trumble Road, west of Dawson Road, and north of McLaughlin Road, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring results of special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.2 First Reading and Introduction of an Ordinance for Annexation No. 35, Vista Ridge, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Assessor’s Parcel No. 335481017, Vista Ridge, located south of Boulder Rock Place, west of Murrieta Road, east of Amber Rock Drive, and north of Thornton Avenue, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring the results of the special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.3 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building Standards Codes
RECOMMENDED ACTION
1. Adopt an ordinance adopting by reference the 2025 Editions of the California Building Code, the California Residential Code, the California Green Building Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, and the Model Codes with appendices and amendments related thereto, all of which comprise the Buildings and Construction Code of the City of Menifee.
11.4 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2024/2025 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2024/2025 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint one member of the City Council as the voting delegate and up to two members of the City Council as alternate voting delegates for the League of California Cities Annual Conference, General Assembly scheduled for Friday, October 10, 2025, in Long Beach; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate online submission form to the League of California Cities.
12.2 Fire Services Review
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Naming of Bridge Over Salt Creek – Bradley Rd. Veterans Memorial Bridge (Temple, February 5, 2025) Target Date: October 1, 2025
> Menifee Welcome Monuments (Diederich, March 5, 2025)
Target Date: Spring 2026
> Evaluation of a Menifee Charitable Organization (Estrada, April 16, 2025) Target Date: Spring 2026
> Feasibility of a Regional Sports Park (Diederich, May 7, 2025) Target Date: October 15, 2025
> QUIMBY Fee Amendment Options (Estrada, July 16, 2025) Target Date: Spring 2026
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Affidavit of the Posting
I, Stephanie Roseen, do hereby certify, under penalty of perjury, that the Wednesday, September 17, 2025 City Council meeting agenda was posted at least 72 hours prior to the meeting in the following locations per Cal. Gov. Code, § 54954.2, subd. (a)(1): Menifee City Hall, 29844 Haun Road, Kay Ceniceros Community Center, 29995 Evans Road, and the City of Menifee website.
Menifee Mayor and City Council
September 17, 2025
Page
4 of 442
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 17, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: APN: 333080028
Agency Negotiators: Armando Villa, City Manager; Nick Fidler, Public Works Director; Carlos Geronimo, Engineering Manager; Jeffrey Melching, City Attorney Negotiating Parties: Nora Decampo KPC Group parent company of PHH Real Estate Under Negotiation: Price and terms of payment.
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Whitton v. City of Menifee et al, Riverside County Superior Court Case No. TC256171
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Ieesha B. Sharp – Lead Your Ship Ministries, Inc.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Julie Zimmerman
5.2. Constitution Week Proclamation
5.3. Community Services Update
5.4. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 3, 2025 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Treasurer's Report – July 2025
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
10.5 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 20171 Maintenance Services, Annexation No. 28, Nova Power RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 20171 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route
74. 10.7 Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
10.8 Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 2601, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount nottoexceed $989,880 through December 31, 2026.
10.9 Memorandum of Understanding with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization dba Menifee Post No. 1956 Veterans of Foreign Wars of the United States, Inc., a nonprofit 501(c)(19) organization / 1956 – Menifee Post Veterans of Foreign Wars, Inc., a nonprofit 501(c)(19) organization (VFW) for the collaboration of related community programs through June 30, 2030.
10.10 Memorandum of Understanding with Inland Regional Center for Blue Envelope Program Materials and Training
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Inland Regional Center for deployment of Blue Envelope Program materials and training; and
2. Authorize the City Manager to execute all subsequent biyearly MOU amendments at the City’s discretion.
10.11 Agreement Amendments to the Community Services Department OnCall Short List Landscape Architect Master Agreements
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with BMLA, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
2. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with MIG, Inc. increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with RHA Landscape ArchitectsPlanners, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028.
10.12 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement (PSA) with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, increasing the amount by $98,509, for a total nottoexceed amount of $403,412.38.
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 30, Menifee Commerce Center, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Parcel Nos. 331110027, 331110035, 331110041, 331140010, 331140018, 331140 021, and 331140025, associated with Tentative Parcel Map 38156, Menifee Commerce Center, located south of Ethanac Road, east of Trumble Road, west of Dawson Road, and north of McLaughlin Road, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring results of special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.2 First Reading and Introduction of an Ordinance for Annexation No. 35, Vista Ridge, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Assessor’s Parcel No. 335481017, Vista Ridge, located south of Boulder Rock Place, west of Murrieta Road, east of Amber Rock Drive, and north of Thornton Avenue, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring the results of the special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.3 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building Standards Codes
RECOMMENDED ACTION
1. Adopt an ordinance adopting by reference the 2025 Editions of the California Building Code, the California Residential Code, the California Green Building Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, and the Model Codes with appendices and amendments related thereto, all of which comprise the Buildings and Construction Code of the City of Menifee.
11.4 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2024/2025 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2024/2025 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint one member of the City Council as the voting delegate and up to two members of the City Council as alternate voting delegates for the League of California Cities Annual Conference, General Assembly scheduled for Friday, October 10, 2025, in Long Beach; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate online submission form to the League of California Cities.
12.2 Fire Services Review
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Naming of Bridge Over Salt Creek – Bradley Rd. Veterans Memorial Bridge (Temple, February 5, 2025) Target Date: October 1, 2025
> Menifee Welcome Monuments (Diederich, March 5, 2025)
Target Date: Spring 2026
> Evaluation of a Menifee Charitable Organization (Estrada, April 16, 2025) Target Date: Spring 2026
> Feasibility of a Regional Sports Park (Diederich, May 7, 2025) Target Date: October 15, 2025
> QUIMBY Fee Amendment Options (Estrada, July 16, 2025) Target Date: Spring 2026
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Affidavit of the Posting
I, Stephanie Roseen, do hereby certify, under penalty of perjury, that the Wednesday, September 17, 2025 City Council meeting agenda was posted at least 72 hours prior to the meeting in the following locations per Cal. Gov. Code, § 54954.2, subd. (a)(1): Menifee City Hall, 29844 Haun Road, Kay Ceniceros Community Center, 29995 Evans Road, and the City of Menifee website.
Menifee Mayor and City Council
September 17, 2025
Page
5 of 442
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 17, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: APN: 333080028
Agency Negotiators: Armando Villa, City Manager; Nick Fidler, Public Works Director; Carlos Geronimo, Engineering Manager; Jeffrey Melching, City Attorney Negotiating Parties: Nora Decampo KPC Group parent company of PHH Real Estate Under Negotiation: Price and terms of payment.
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Whitton v. City of Menifee et al, Riverside County Superior Court Case No. TC256171
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Ieesha B. Sharp – Lead Your Ship Ministries, Inc.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Julie Zimmerman
5.2. Constitution Week Proclamation
5.3. Community Services Update
5.4. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 3, 2025 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Treasurer's Report – July 2025
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
10.5 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 20171 Maintenance Services, Annexation No. 28, Nova Power RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 20171 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route
74. 10.7 Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
10.8 Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 2601, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount nottoexceed $989,880 through December 31, 2026.
10.9 Memorandum of Understanding with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization dba Menifee Post No. 1956 Veterans of Foreign Wars of the United States, Inc., a nonprofit 501(c)(19) organization / 1956 – Menifee Post Veterans of Foreign Wars, Inc., a nonprofit 501(c)(19) organization (VFW) for the collaboration of related community programs through June 30, 2030.
10.10 Memorandum of Understanding with Inland Regional Center for Blue Envelope Program Materials and Training
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Inland Regional Center for deployment of Blue Envelope Program materials and training; and
2. Authorize the City Manager to execute all subsequent biyearly MOU amendments at the City’s discretion.
10.11 Agreement Amendments to the Community Services Department OnCall Short List Landscape Architect Master Agreements
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with BMLA, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
2. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with MIG, Inc. increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with RHA Landscape ArchitectsPlanners, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028.
10.12 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement (PSA) with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, increasing the amount by $98,509, for a total nottoexceed amount of $403,412.38.
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 30, Menifee Commerce Center, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Parcel Nos. 331110027, 331110035, 331110041, 331140010, 331140018, 331140 021, and 331140025, associated with Tentative Parcel Map 38156, Menifee Commerce Center, located south of Ethanac Road, east of Trumble Road, west of Dawson Road, and north of McLaughlin Road, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring results of special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.2 First Reading and Introduction of an Ordinance for Annexation No. 35, Vista Ridge, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Assessor’s Parcel No. 335481017, Vista Ridge, located south of Boulder Rock Place, west of Murrieta Road, east of Amber Rock Drive, and north of Thornton Avenue, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring the results of the special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.3 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building Standards Codes
RECOMMENDED ACTION
1. Adopt an ordinance adopting by reference the 2025 Editions of the California Building Code, the California Residential Code, the California Green Building Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, and the Model Codes with appendices and amendments related thereto, all of which comprise the Buildings and Construction Code of the City of Menifee.
11.4 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2024/2025 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2024/2025 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint one member of the City Council as the voting delegate and up to two members of the City Council as alternate voting delegates for the League of California Cities Annual Conference, General Assembly scheduled for Friday, October 10, 2025, in Long Beach; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate online submission form to the League of California Cities.
12.2 Fire Services Review
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Naming of Bridge Over Salt Creek – Bradley Rd. Veterans Memorial Bridge (Temple, February 5, 2025) Target Date: October 1, 2025
> Menifee Welcome Monuments (Diederich, March 5, 2025)
Target Date: Spring 2026
> Evaluation of a Menifee Charitable Organization (Estrada, April 16, 2025) Target Date: Spring 2026
> Feasibility of a Regional Sports Park (Diederich, May 7, 2025) Target Date: October 15, 2025
> QUIMBY Fee Amendment Options (Estrada, July 16, 2025) Target Date: Spring 2026
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Affidavit of the Posting
I, Stephanie Roseen, do hereby certify, under penalty of perjury, that the Wednesday, September 17, 2025 City Council meeting agenda was posted at least 72 hours prior to the meeting in the following locations per Cal. Gov. Code, § 54954.2, subd. (a)(1): Menifee City Hall, 29844 Haun Road, Kay Ceniceros Community Center, 29995 Evans Road, and the City of Menifee website.
Menifee Mayor and City Council
September 17, 2025
Page
6 of 442
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, September 17, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: APN: 333080028
Agency Negotiators: Armando Villa, City Manager; Nick Fidler, Public Works Director; Carlos Geronimo, Engineering Manager; Jeffrey Melching, City Attorney Negotiating Parties: Nora Decampo KPC Group parent company of PHH Real Estate Under Negotiation: Price and terms of payment.
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Whitton v. City of Menifee et al, Riverside County Superior Court Case No. TC256171
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
5. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Ieesha B. Sharp – Lead Your Ship Ministries, Inc.
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month – Julie Zimmerman
5.2. Constitution Week Proclamation
5.3. Community Services Update
5.4. Youth Leaders of Menifee Officer Introductions
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 September 3, 2025 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Treasurer's Report – July 2025
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
10.5 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
10.6 Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 20171 Maintenance Services, Annexation No. 28, Nova Power RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 20171 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route
74. 10.7 Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
10.8 Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 2601, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount nottoexceed $989,880 through December 31, 2026.
10.9 Memorandum of Understanding with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Veterans of Foreign Wars Post 1956, a non profit 501(c)(19) organization dba Menifee Post No. 1956 Veterans of Foreign Wars of the United States, Inc., a nonprofit 501(c)(19) organization / 1956 – Menifee Post Veterans of Foreign Wars, Inc., a nonprofit 501(c)(19) organization (VFW) for the collaboration of related community programs through June 30, 2030.
10.10 Memorandum of Understanding with Inland Regional Center for Blue Envelope Program Materials and Training
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Inland Regional Center for deployment of Blue Envelope Program materials and training; and
2. Authorize the City Manager to execute all subsequent biyearly MOU amendments at the City’s discretion.
10.11 Agreement Amendments to the Community Services Department OnCall Short List Landscape Architect Master Agreements
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with BMLA, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
2. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with MIG, Inc. increasing the amount by $400,000 and extending the agreement term through September 5, 2028; and
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Master Agreement with RHA Landscape ArchitectsPlanners, Inc., increasing the amount by $400,000 and extending the agreement term through September 5, 2028.
10.12 Agreement Amendment with KOA Corporation for the McCall Boulevard Widening Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement (PSA) with KOA Corporation for the McCall Boulevard Widening Project, Capital Improvement Program (CIP) Project No. 2203, increasing the amount by $98,509, for a total nottoexceed amount of $403,412.38.
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 30, Menifee Commerce Center, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Parcel Nos. 331110027, 331110035, 331110041, 331140010, 331140018, 331140 021, and 331140025, associated with Tentative Parcel Map 38156, Menifee Commerce Center, located south of Ethanac Road, east of Trumble Road, west of Dawson Road, and north of McLaughlin Road, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring results of special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.2 First Reading and Introduction of an Ordinance for Annexation No. 35, Vista Ridge, into Community Facilities District 20171, Maintenance Services RECOMMENDED ACTION
1. Adopt a resolution calling an election to annex territory, including Assessor’s Parcel No. 335481017, Vista Ridge, located south of Boulder Rock Place, west of Murrieta Road, east of Amber Rock Drive, and north of Thornton Avenue, into Community Facilities District (CFD) No. 20171 Maintenance Services and to levy a special tax on that land; and
2. Hold a special landowner election and canvass the election; and
3. Adopt a resolution declaring the results of the special landowner election; and
4. Introduce an ordinance, amending Ordinance No. 2017231 and levying and apportioning the special tax in CFD 20171.
11.3 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building Standards Codes
RECOMMENDED ACTION
1. Adopt an ordinance adopting by reference the 2025 Editions of the California Building Code, the California Residential Code, the California Green Building Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, and the Model Codes with appendices and amendments related thereto, all of which comprise the Buildings and Construction Code of the City of Menifee.
11.4 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program for Fiscal Year 2024/2025 RECOMMENDED ACTION
1. Adopt a resolution approving the Community Development Block Grant (CDBG) Fiscal Year 2024/2025 Consolidated Annual Performance and Evaluation Report (CAPER), authorizing staff to submit the CAPER to the Department of Housing and Urban Development (HUD).
12. DISCUSSION ITEMS
12.1 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint one member of the City Council as the voting delegate and up to two members of the City Council as alternate voting delegates for the League of California Cities Annual Conference, General Assembly scheduled for Friday, October 10, 2025, in Long Beach; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate online submission form to the League of California Cities.
12.2 Fire Services Review
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Naming of Bridge Over Salt Creek – Bradley Rd. Veterans Memorial Bridge (Temple, February 5, 2025) Target Date: October 1, 2025
> Menifee Welcome Monuments (Diederich, March 5, 2025)
Target Date: Spring 2026
> Evaluation of a Menifee Charitable Organization (Estrada, April 16, 2025) Target Date: Spring 2026
> Feasibility of a Regional Sports Park (Diederich, May 7, 2025) Target Date: October 15, 2025
> QUIMBY Fee Amendment Options (Estrada, July 16, 2025) Target Date: Spring 2026
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Affidavit of the Posting
I, Stephanie Roseen, do hereby certify, under penalty of perjury, that the Wednesday, September 17, 2025 City Council meeting agenda was posted at least 72 hours prior to the meeting in the following locations per Cal. Gov. Code, § 54954.2, subd. (a)(1): Menifee City Hall, 29844 Haun Road, Kay Ceniceros Community Center, 29995 Evans Road, and the City of Menifee website.
Menifee Mayor and City Council
September 17, 2025
Page
7 of 442
Menifee Mayor and City Council
September 3, 2025
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Ricky Estrada, Mayor
Bob Karwin, District 1
Ben Diederich, District 2
Dan Temple, District 3
Dean Deines, District 4 MINUTES
Menifee City Council
Regular Meeting Minutes
Wednesday, September 03, 2025
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, City Clerk
CLOSED SESSION (5:00 PM)
Mayor Estrada called closed session to order at 5:00 PM. Present were Councilmembers Deines, Diederich, Temple, Mayor Pro Tem Karwin, and Mayor Estrada. Mayor Estrada recessed to closed session for the purposes listed below at 5:00 PM.
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 City of Menifee v. City of Perris, Riverside County Superior Court Case No.
CVRI2203040
2. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION,
SIGNIFICANT EXPOSURE TO LITIGATION
Government Code Section 54956.9(d)(2) or (3): Two cases
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION,
INITIATION OF LITIGATION
Government Code Section 54956.9(d)(4): Two cases
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Estrada called the meeting to order at 6:07 PM. City Attorney Jeffrey Melching stated there was no reportable action from closed session.
2. ROLL CALL
Present: Ricky Estrada, Bob Karwin, Ben Diederich, Dan Temple, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
Matthew Gilmore – VFW Post 1956
4. PLEDGE OF ALLEGIANCE
Councilmember Diederich led the flag salute.
5. PRESENTATIONS
5.1 Employee and Resident Worker Commute Patterns Presentation by Item Title: 9.1
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Chris Gray, Deputy Executive Director with WRCOG
Chris Gray, Deputy Executive Director with Western Riverside Council of Governments, provided a presentation.
The City Council asked Mr. Gray and staff questions.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
The following speakers addressed the City Council.
Lori Clough
Lupe Jenkins
Mike Knighten
Jeff Maas
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Diederich reported on the meetings and events he attended. Chester Morrison Elementary School Back to School Night Paloma Valley High School Back to School Night
Menifee Chamber of Commerce Board Meeting
Menifee Night at the Storm Stadium
Menifee Police Department Annual Awards Ceremony
Councilmember Temple reported on the meetings and events he attended. Menifee Parks Ad Hoc Committee Meeting
Menifee Night at the Storm Stadium
Interfaith Council Meeting
Menifee Police Department Annual Awards Ceremony
Grand Opening of Himalayan Taste Indian Cuisine
Councilmember Deines reported on the meetings and events he attended. Riverside Transit Agency (RTA) T Now Meeting
RTA Board Directors Meeting
Menifee Night at the Storm Stadium
Menifee Police Department Annual Awards Ceremony
RTA Administration and Operations Sub Committee Meeting Mayor Pro Tem Karwin reported on the meetings and events he attended. Senior Appreciation Day Luncheon
Update at the Riverside National Cemetery
Del Webb Community Center Groundbreaking
Live Jam Concert Event
Riverside County Transportation Commission (RCTC) Budget Implementation Committee Meeting
Item Title: 9.1
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AYES: Estrada, Karwin, Diederich, Temple, Deines
NAYS: None
RECUSE: None
Rotary Club Meeting
Menifee Night at the Storm Stadium
Menifee Police Department Annual Awards Ceremony
Grand Opening of Himalayan Taste Indian Cuisine
Mayor Estrada reported on the meetings and events he attended. Menifee Parks Ad Hoc Committee Meeting
Menifee Night at the Storm Stadium
Menifee Police Department Annual Awards Ceremony
9. APPROVAL OF MINUTES
The following set of minutes was approved unanimously (5-0) with no modifications.
9.1 August 20, 2025, Minutes
10. CONSENT CALENDAR
Councilmember Diederich requested to pull Item No. 10.7 and stated he recused himself from Item No. 10.3.
The balance of the consent calendar was approved by the following vote.
MOVER: Dean Deines
SECONDER: Bob Karwin
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists dated 8/1/2025 and 8/8/2025, the Payroll Register/Other EFTs dated 7/29/2025, 8/1/2025, 8/4/2025 and 8/6/2025, which have a total budgetary impact of $4,887,128.96.
10.3 Bid Award and Agreement with NPG, Inc. for Construction Services for the Beth Drive Street Improvements Project
Councilmember Diederich recused himself.
ACTION
1. Awarded bid and authorized the City Manager to execute a Contract Services Agreement with NPG, Inc. for construction services for the Beth Drive Street Item Title: 9.1
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Improvements – Murrieta Road to Melvin Street Project, Capital Improvement Program (CIP) Project No. 22-28, in a total not-to-exceed amount of $208,977.
10.4 Agreement Amendment Axon Enterprises, Inc. for Police Department Drone Launch Pad, Training, and Maintenance
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. for the drone launch pad, training, and maintenance increasing the amount by $182,900.15 for a total agreement amount not-to-exceed $6,997,003.99 through June 30, 2035.
10.5 Agreement Amendment with Gary F. Hoyt Landscape Architecture, Inc. for Professional On-call Services for Landscape Design and Inspection Services ACTION
1. Approved and authorized the City Manager to execute Amendment No. 2 to the Master Agreement with Gary F. Hoyt Landscape Architecture, Inc., for Landscape Design and Inspection Services, increasing the amount by $150,000 for a total not-to-exceed amount of $455,000 through June 30, 2026.
10.6 Contract Change Order with Riverside Construction Company, Inc. for the Holland Road/Interstate 215 Overcrossing Project
ACTION
1. Approved and authorized the City Manager to execute Contract Change Order No. 12 with Riverside Construction Company, Inc. for the Holland Road/Interstate 215 Overcrossing Project, Capital Improvement Program (CIP) Project No. 13- 03, increasing the contract amount by $716,983.75, for a total contract value amount not-to-exceed $26,752,789.01; and
2. Approved and authorized the City Manager to execute Amendment No. 4 to the Transportation Uniform Mitigation Fee (TUMF) Program Reimbursement Agreement with the Western Regional Council of Governments (WRCOG) increasing the contract amount by $1,500,000, for a total amount not-to-exceed $12,755,000; and
3. Adopted Resolution Nos. 25-1621 and 25-1622, appropriating $1,500,000 in corresponding revenues within the TUMF Fund 2310 and expenditures within the Capital Projects Fund 4320 to the Project account.
10.7 Notice of Completion and Acceptance for the New Quail Valley Fire Station No. 5 Project
Engineering Manager Carlos Geronimo provided a presentation.
The City Council asked staff questions.
ACTION
1. Accepted the improvements for the New Quail Valley Fire Station No. 5 Project, Capital Improvement Program (CIP) Project No. 21-04; and Item Title: 9.1
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AYES: Estrada, Karwin, Diederich, Temple, Deines
NAYS: None
RECUSE: None
AYES: Estrada, Karwin, Diederich, Temple, Deines
NAYS: None
RECUSE: None
AYES: Estrada, Karwin, Diederich, Temple, Deines
NAYS: None
RECUSE: None
2. Authorized the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
MOVER: Ben Diederich
SECONDER: Dean Deines
11. PUBLIC HEARING ITEMS
11.1 First Reading and Introduction of an Ordinance for Annexation No. 28, Nova Power, into Community Facilities District 2017-1, Maintenance Services Mayor Estrada opened the public hearing at 6:58 PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed and here were no public comments, correspondence, or protests received. Ms. Roseen also stated there were no persons registered to vote in the territory of the district, per the Riverside Registrar of Voters. Ms. Roseen confirmed the owners of the taxable property had consented to hold the special election and concurred the special meeting my be held. Mayor Estrada closed the public hearing at 6:59 PM.
ACTION
1. Adopted Resolution No. 25-1623, calling an election to annex territory, including Assessor’s Parcel No. 331-180-025 (formerly APN 331-180-022), associated with PLN 22- 0154, Nova Power, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route 74, into City of Menifee Community Facilities District (CFD) No. 2017-1 (Maintenance Services) and to levy a special tax on that land; and MOVER: Ricky Estrada
SECONDER: Ben Diederich
Ms. Roseen stated the ballot was received, and it was a yes vote.
ACTION
2. Adopted Resolution No. 25-1624, declaring results of special landowner election; and
MOVER: Ricky Estrada
SECONDER: Dan Temple
Ms. Roseen introduced the ordinance by title.
Item Title: 9.1
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AYES: Estrada, Karwin, Diederich, Temple, Deines
NAYS: None
RECUSE: None
AYES: Estrada, Karwin, Diederich, Temple, Deines
NAYS: None
RECUSE: None
ACTION
3. Introduced an ordinance amending Ordinance No. 2017-231 and levying and apportioning the special tax in CFD 2017-1.
MOVER: Ricky Estrada
SECONDER: Ben Diederich
12. DISCUSSION ITEMS
12.1 Community Facilities District Goals & Policies Amendment Deputy Finance Director Margarita Cornejo provided a presentation.
ACTION
1. Approved the amended City Council Special Assessment and Community Facilities District Goals and Policies (Policy No. CC-20).
MOVER: Dean Deines
SECONDER: Ben Diederich
12.2 Memorialization of Governance Planning During the Mayor’s Deployment and Appointments to City Council Committees and Regional Boards and Commissions
Assistant City Clerk Edna Aguilar provided a presentation.
ACTION
1. Adopted Resolution No. 25-1625, memorializing the City Council’s direction provided during the August 20, 2025, City Council meeting regarding governance planning during the Mayor’s deployment; and
2. Designated Councilmember Dean Deines to serve as the presiding officer in the absence of the Mayor Pro Tem during the Mayor’s military deployment; and
3. Discussed and ratified the following appointments of City Council representatives to City Council subcommittees, ad hoc committees and regional boards and commissions, effective upon the Mayor’s deployment.
Item Title: 9.1
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MOVER: Ben Diederich
SECONDER: Dan Temple
13. CITY ATTORNEY REPORTS
AYES: Estrada, Karwin, Diederich, Temple, Deines
NAYS: None
RECUSE: None
Item Title: 9.1
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None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Mayor Estrada adjourned the meeting at 7:17 PM.
Stephanie Roseen, MMC
City Clerk
Item Title: 9.1
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CITY OF MENIFEE
SUBJECT: Treasurer's Report – July 2025
MEETING DATE: September 17, 2025
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Finance Manager
REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of July 31, 2025.
DISCUSSION
Attached is the signed Treasurer’s Report for Cash and Investments as of July 31, 2025. The first section (green section) of the Treasurer’s Report as presented includes a summary of where the City’s revenues are held and summary activity, including:
City Cash: City’s checking/savings accounts, asset forfeiture, cash on hands. (Funds used to pay most regular payments/expenses and funds held in custody) City Investments: City’s short and long-term investments distributed amongst the LAIF and CAMP investment pools and investments currently managed by the City’s investment advisor consultant.
Cash Held Outside of City Funds: Funds held by trustee, currently Wilmington Trust, and used for City debt service and/or City managed debt service and bond proceeds distribution.
The second half (blue section) of the Treasurer’s Report represents the City’s reserve balances, including committed, assigned and unassigned balances as identified to use towards either committed/assigned (earmarked purposes) or support the daily operations.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
Item Title: 10.2
Treasurer's Report – July 2025
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City of Menifee Staff Report
Treasurer's Report - July
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FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Treasurer’s Report as of July 31, 2025.
Item Title: 10.2
Treasurer's Report – July 2025
Item Page Number: 2
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Item Title: 10.2
Treasurer's Report – July 2025
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CITY OF MENIFEE
SUBJECT: Warrant Register
MEETING DATE: September 17, 2025
TO: Mayor and City Council
PREPARED BY: Ann-Marie Etienne, Finance Manager
REVIEWED BY: Travis Hickey, Chief Financial Officer
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
DISCUSSION
The City of Menifee Municipal Code establishes procedures for the review and approval of all financial demands. The attached Voucher Lists and all corresponding invoices have been reviewed and approved for accuracy by the Finance Manager and by the Chief Financial Officer.
Voucher Lists dated 8/15/2025 and 8/22/2025, the Payroll Register/Other EFTs dated 8/15/2025, 8/18/2025 and 8/21/2025 and the City Credit Card payment summary for the period 7/1/2025 to 7/31/2025, which have a total budgetary impact of $6,922,876.79.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
As indicated previously, the payments of demand above have a total budgetary impact of $6,922,876.79, which is available in the fiscal years 2024/25 and 2025/26 budgets. No additional budget appropriation action(s) is required.
Item Title: 10.3
Warrant Register
Item Page Number: 1
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ATTACHMENTS
1. Voucher Listing 8.15.25
2. Voucher Listing 8.22.25
3. Payroll Register & Other EFTs
4. Credit Card Summary Report
5. City Credit Card Detail July 2025
Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
Item Page Number: 7
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Item Title: 10.3
Warrant Register
Item Page Number: 8
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Item Title: 10.3
Warrant Register
Item Page Number: 9
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Item Title: 10.3
Warrant Register
Item Page Number: 10
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Item Title: 10.3
Warrant Register
Item Page Number: 11
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
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Item Title: 10.3
Warrant Register
Item Page Number: 21
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Item Title: 10.3
Warrant Register
Item Page Number: 22
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Item Title: 10.3
Warrant Register
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Date Paid by: Payee Description Amount
8/15/2025 ACH/Checks City Payroll Payroll Period 7/26/2025 - 8/8/2025 1,246,973.22$ 8/15/2025 ACH Mission Square Payroll Period 7/26/2025 - 8/8/2025 92,293.88$ TOTAL PAYROLL: 1,339,267.10$
Date Paid by: Payee Description Amount
8/18/2025 ACH CALPERS - Retirement Payroll Period 6/28/2025 - 7/11/2025 188,734.42$ 8/18/2025 ACH CALPERS - Retirement Payroll Period 6/28/2025 - 7/11/2025 99,082.19$ 8/21/2025 Wire Lennar Homes of CA EMWD CFD 2016-74 IA D Reimbursement 95,527.00$ 8/21/2025 Wire Palm Escrow Inc Real Property Purchase 26,566.15$ TOTAL OTHER EFTs: 409,909.76$
TOTAL PAYMENTS: 1,749,176.86$
Payroll Register, Taxes and Other EFTs/Wires
City of Menifee
September 17, 2025
Item Title: 10.3
Warrant Register
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Date Paid by: Payee Description Amount
8/1/2025 ACH U.S. Bank City Credit Card Payment July 2025 $64,912.24 TOTAL CREDIT CARD PAYMENTS: $64,912.24
Credit Card Payment Summary
City of Menifee
For the Period of 7/1/2025 to 7/31/2025
Item Title: 10.3
Warrant Register
Item Page Number: 25
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Cardholder
Date of
Transaction Vendor Description Detail
Charge
Initiated For: Amount Account Number
to be charged
Assistant City Manager 6/25/2025 AAME.Org AAME Membership - B.Jones B.Jones 600.00 1100-50-CEO-CEOA-000-00000-65200- Assistant City Manager 7/13/2025 ICMA Online ICMA Registration - B.Jones B.Jones 1,790.00 1100-50-CEO-CEOA-000-00000-65210- City Clerk 6/27/2025 Fairfield Inn & Suites FAIRFIELD INN - S. Roseen MMC Conference S.Roseen 921.24 1100-50-CLK-XNCL-000-00000-652210- City Clerk 6/25/2025 IIMC IIMC Annual Membership R. Valencia R.Valencia 135.00 1100-50-CLK-XNCL-000-00000-652200- City Clerk 7/17/2025 El Pollo Loco 7/16/2025 Council Meeting Dinner City Council 80.25 1100-50-CCL-XNCL-000-00000-652210- City Clerk 7/17/2025 El Pollo Loco 7/16/2025 Council Meeting Dinner - Pending Refund City Council 73.38 1100-50-CCL-XNCL-000-00000-652210- City Clerk 7/12/2025 Door Dash Monthly DoorDash Pass Non-Departmental 9.99 1100-50-GSD-XNCL-000-00000-652210- City Executive Office 6/24/2025 Chick-Fil-A Menifee Mentors Luncheon Executive Office 594.32 1100-50-CEO-CEOA-000-00000-652212- City Executive Office 6/30/2025 Imagen Inc Employee Appreciation Executive Office 744.61 1100-50-CEO-CEOA-000-00000-650450- City Manager 6/25/2025 ICMA Online ICMA Registration - A.Villa A.Villa 890.00 1100-50-CEO-CEOA-000-00000-65210- City Manager 7/13/2025 AAME.Org AAME Membership - A.Villa A.Villa 600.00 1100-50-CEO-CEOA-000-00000-65200- City Manager 7/16/2025 Bushfire Kitchen Hosted Business Meeting with Mayor Executive Office 43.23 1100-50-CEO-CEOA-000-00000-652212- Community Services 7/11/2025 Smart & Final Family Campout Supplies Community Services 45.99 1100-53-CSD-PARK-712-15402-651011- Community Services 7/7/2025 Costco Moonlight Market Supplies Community Services 76.11 1100-53-CSD-RECR-709-15123-651011- Community Services 7/11/2025 Red Robin CSD Full Time Quarterly Staff Development Meeting 2 of 4 Lunch Community Services 370.63 1100-53-CSD-CADM-701-15000-651600- Community Services 7/9/2025 County of Riverside 7/18 Menifee Moonlight Market Health Dept. Permit Community Services 449.00 1100-53-CSD-RECR-709-15122-651600- Community Services 7/2/2025 County of Riverside 7/25 Shakespeare in Sun City Health Dept. Permit Community Services 549.00 1100-53-CSD-RECR-707-15081-651600- Community Services 7/7/2025 American Legion Veterans Day Event Display Table Community Services 38.10 1100-53-CSD-RECR-717-15162-651011- Community Services 7/15/2025 ISA B. Howell Annual Membership Community Services 135.00 1100-53-CSD-CADM-701-15000-652200- Community Services 7/7/2025 Dunkin Family Camp Out Breakfast for Participants Community Services 137.93 1100-53-CSD-PARK-712-15402-651600- Community Services 6/27/2025 Stater Bros Summer Adventure Camp Weeks 3 & 4 Community Services 286.18 1100-53-CSD-RECR-704-15203-651011- Community Services 7/9/2025 Quinn Company Diesel Fee for Quinn Rental Community Services 29.98 1100-53-CSD-RECR-709-15128-652501- Community Services 7/10/2025 Quinn Company Red Diesel Fee for Quinn Rental Community Services 4.10 1100-53-CSD-RECR-709-15128-652501- Community Services 7/9/2025 Riverside County Health 7/18 Menifee Moonlight Market Health Dept. Permit Community Services 10.64 1100-53-CSD-RECR-709-15122-651600- Community Services 7/2/2025 Riverside County Health Shakespear in Sun City Health Dept. Permit Community Services 13.01 1100-53-CSD-RECR-707-15081-651600- Community Services 7/11/2025 Costco Day of the Dead Decor Community Services 282.74 1100-53-CSD-RECR-707-15083-651011- Community Services 6/27/2025 Sam's Club Food for Family Camp Out/ Refreshments for CSD Full Time Meeting Community Services 307.49 1100-53-CSD-PARK-712-15402-651011- Community Services 6/27/2025 Sam's Club Mighty Me Social Friday 6/27/25 Community Services 89.23 1100-53-CSD-RECR-704-15203-651600- Community Services 6/26/2025 Sam's Club Independence Celebration VIP area Community Services 281.73 1100-53-CSD-RECR-709-15128-651600- Community Services 7/22/2025 EverythingPromo.com Fall Promo Item Community Services 575.00 1100-53-CSD-CADM-701-15000-651410- Community Services 7/15/2025 Spotify Monthly Subscription for events Community Services 19.99 1100-53-CSD-CADM-701-15000-651600- Community Services 7/11/2025 LookOurWay.com Art A Faire Supplies Community Services 227.79 1100-53-CSD-RECR-707-15080-651011- Community Services 7/10/2025 North Shore Door Public Works MOC Door Repair Community Services 49.51 1116-54-PWD-PWKS-000-00000-652050- Community Services 7/14/2025 Rightspace Storage Parks & Facilities Storage Unit Community Services 228.00 1116-53-CSD-FACM-000-00000-651600- Community Services 7/10/2025 Elephant Enterprises Fall Festival Fire Extinguisher Rental Community Services 280.00 1100-53-CSD-RECR-709-15125-652501- Community Services 7/8/2025 CM School Supply Day of the Dead Supplies Community Services 46.77 1100-53-CSD-RECR-707-15083-651011- Community Services 6/27/2025 CPRS Training for K. Jones K.Jones 1,990.00 1100-53-CSD-CADM-701-15000-652210- Community Services 7/17/2025 Sam's Club 7/18 Menifee Moonlight Market Refreshments Community Services 47.57 1100-53-CSD-RECR-709-15122-651600- Community Services 7/11/2025 Target.com Menifee Recycles Workshop Community Services 37.05 1100-53-CSD-SWES-702-15012-651011- Community Services 7/1/2025 Five Below Summer Adventure Camp Prizes Community Services 498.41 1100-53-CSD-RECR-704-15203-651011- Community Services 7/11/2025 YSP Day of the Dead Decor Community Services 66.94 1100-53-CSD-RECR-707-15083-651011- Community Services 7/3/2025 Easykeys.com City Hall Keys Community Services 45.91 1116-50-GSD-XNCL-000-00000-651501- Community Services 7/10/2025 Easykeys.com Refund for Returned Keys Community Services (72.35) 1116-50-GSD-XNCL-000-00000-651501- Council Member 6/25/2025 Hyatt Regency Sacramento Lodging - B.Diederich B.Diederich 738.93 1100-50-CCL-XNCL-000-00000-652210- Council Member 6/25/2025 Hyatt Regency Sacramento Lodging - P.Southard P.Southard 738.93 1100-50-CCL-XNCL-000-00000-652210- Council Member 6/26/2025 Uber Transportation - B.Diederich/P.Southard B.Diederich & P.Southard 101.92 1100-50-CCL-XNCL-000-00000-652210- Deputy City Manager 6/25/2025 ICMA Online ICMA Registration - R.Kramer R.Kramer 890.00 1100-50-CEO-CEOA-000-00000-652210- Finance 7/17/2025 Signs by Tomorrow Marquee Repair Supplies for City Hall, CS, Lazy Creek Facilities 927.45 1116-53-CSD-CADM-000-00000-652050- Finance 7/17/2025 Signs by Tomorrow Marquee Repair Supplies for City Hall, CS, Lazy Creek Facilities 197.60 1116-50-GSD-XNCL-000-00000-652050- Finance 7/2/2025 Menifee Cleaners Tablecloth dry clean Economic Development 100.00 1100-50-ECD-XNCL-000-00000-651600- Finance 7/8/2025 Temeku Cinemas Movie Field Trip with Community Services Community Services 114.07 1100-53-CSD-RECR-704-15202-651600- Finance 7/8/2025 Temeku Cinemas Movie Field Trip with Community Services Community Services 93.69 1100-53-CSD-RECR-704-15202-651600- Finance 7/8/2025 Temeku Cinemas Movie Field Trip with Community Services Community Services 371.17 1100-53-CSD-RECR-704-15202-651600- Finance 7/8/2025 Temeku Cinemas Movie Field Trip with Community Services Community Services 371.17 1100-53-CSD-RECR-704-15202-651600- City of Menifee
US Bank Credit Card Detail
Jul'25
Item Title: 10.3
Warrant Register
Item Page Number: 26
Menifee Mayor and City Council
September 17, 2025
Page
44 of 442
Cardholder
Date of
Transaction Vendor Description Detail
Charge
Initiated For: Amount Account Number
to be charged
City of Menifee
US Bank Credit Card Detail
Jul'25
Finance 6/28/2025 International Code Council 2025 CA Codes Title 24 for Building and Safety Building & Safety 1,771.45 1100-52-CDD-BLDG-000-00000-651600- Finance 7/1/2025 Pins & Pockets CS Bowling Field Trip Community Services 1,250.00 1100-53-CSD-RECR-704-15202-651600- Finance 7/23/2025 Fun Express Belmont Park Teen Field Trip Community Services 437.31 1100-53-CSD-RECR-704-15202-651600- Finance 6/26/2025 Lands End Business Outfitters 2nd Charge for uniforms (charge as they ship)-Economic Development Economic Development 47.75 1100-50-ECD-XNCL-000-00000-651600- Finance 6/30/2025 The Toll Roads Tolls Account Replenishment Non-Departmental 350.00 1100-50-GSD-XNCL-000-00000-651600- Finance 7/10/2025 Ralphs Sheet Cake Doug Darnell's retirement Human Resources 50.00 1100-50-HRD-HROP-000-00000-652797- Finance 7/10/2025 Ralphs Sheet Cake Doug Darnell's retirement Planning 2.99 1100-52-CDD-PLNG-000-00000-651600- Finance 7/23/2025 LA Fitness Gym Membership for Fire Station 76 Fire 104.97 1100-51-FIR-FRSP-000-00000-652200- Finance 7/23/2025 LA Fitness Gym Membership for Fire Station 76 Fire 139.96 1100-51-FIR-FRSP-000-00000-652200- Finance 7/14/2025 ACRE Shaker CRE Networking Event Business Outreach Economic Development 65.00 1100-50-ECD-XNCL-000-00000-652211- Finance 6/26/2025 Target.com Supplies for CERT Independence Day Booth Human Resources 101.20 1100-50-HRD-EMGT-000-00000-651600- Finance 7/22/2025 Gallelli Real Estate Retail Contact List Reference Book Economic Development 250.00 1100-50-ECD-XNCL-000-00000-651720- Finance 7/14/2025 Constant Contact CRM Software & Marketing Services Economic Development 280.00 1100-50-ECD-XNCL-000-00000-651720- Finance 7/5/2025 Rightspace Storage Monthly Storage Unit B273 & B279 Community Services 781.00 1100-53-CSD-CADM-701-15000-652054- Finance 7/5/2025 Rightspace Storage Monthly Storage Unit A128 Community Services 341.00 1100-53-CSD-CADM-701-15000-652054- Finance 6/30/2025 Socal FPO Southern CA FPO Virtual Class- Iliana Gutierrez I.Gutierrez 15.00 1100-51-FIR-FRML-000-00000-652211- Finance 7/24/2025 MMASC Membership Renewal MMASC- Kristen Jensen K.Jensen 125.00 1100-54-PWD-ENGR-000-00000-652200- Finance Travel 7/16/2025 IEDC IEDC 2025 Annual Conference- Kayla Charters K.Charters 1,100.00 1100-50-ECD-XNCL-000-00000-652210- Finance Travel 7/16/2025 IEDC IEDC 2025 Annual Conference- Kristina Hernandez K.Hernandez 1,100.00 1100-50-ECD-XNCL-000-00000-652210- Finance Travel 7/1/2025 Hilton Garden Inn Lodging for PWX 2025-Carlos Geronimo C.Geronimo 1,015.09 1100-55-PWD-CIPS-000-00000-652210- Finance Travel 7/2/2025 Hilton Garden Inn Lodging for PWX 2025- Nick Fidler N.Fidler 1,015.09 1100-54-PWD-PWKS-000-00000-652210- Finance Travel 7/1/2025 Hilton Garden Inn Lodging for PWX 2025- Tyler Fife T.Fife 1,015.09 1100-54-PWD-PWKS-000-00000-652210- Finance Travel 7/2/2025 Alaska Air Refund for flight changes- Sonya Bu S.Bu (14.99) 1100-51-FIR-FRML-000-00000-652211- Finance Travel 7/1/2025 Alaska Air Flight Upgrade- Sonya Bu S.Bu 21.99 1100-51-FIR-FRML-000-00000-652211- Finance Travel 7/1/2025 Alaska Air Flight upgrade charge before refund- Sonya Bu S.Bu 30.01 1100-51-FIR-FRML-000-00000-652211- Finance Travel 7/1/2025 Alaska Air Seat Upgrade-Sonya Bu S.Bu 29.98 1100-51-FIR-FRML-000-00000-652211- Finance Travel 7/1/2025 Alaska Air Flight to Fire Safety Symposium- Sonya Bu S.Bu 276.60 1100-51-FIR-FRML-000-00000-652211- Finance Travel 7/1/2025 APWA PWX 2025 Conference- Carlos Geronimo C.Geronimo 884.00 1100-55-PWD-CIPS-000-00000-652210- Finance Travel 7/1/2025 APWA PWX 2025 Conference- Nick Fidler N.Fidler 884.00 1100-54-PWD-PWKS-000-00000-652210- Finance Travel 7/1/2025 APWA PWX 2025 Annual Conference- Tyler Fife T.Fife 884.00 1100-54-PWD-PWKS-000-00000-652210- Finance Travel 7/18/2025 ICSC ICSC Wester 2025- Cory Coburn C.Coburn 500.00 1100-50-ECD-XNCL-000-00000-652210- Finance Travel 6/27/2025 Wyndham Lodging for Esri User Conference- Aanisa Williams A.Williams 1,169.28 1110-50-ITD-ITAD-000-00000-652210- Finance Travel 7/18/2025 Wyndham Lodging for Esri User Conference Payment 2- Aanisa Williams A.Williams 200.00 1110-50-ITD-ITAD-000-00000-652210- Finance Travel 7/16/2025 Delta Air Flight to IEDC 2025 Annual Conference- Kayla Charters K.Charters 686.69 1100-50-ECD-XNCL-000-00000-652210- Finance Travel 7/16/2025 Delta Air Flight to IEDC 2025 Annual Conference- Kristina Hernandez K.Hernandez 686.69 1100-50-ECD-XNCL-000-00000-652210- Finance Travel 6/26/2025 Government Social Media GSMCON 2026- Brianna Borunda & Adam Ramirez B.Borunda & A.Ramirez 1,558.00 1100-50-CEO-COMS-000-00000-652210- Finance Travel 7/1/2025 United Airlines Flight to PWX 2025-. Carlos Geronimo C.Geronimo 454.66 1100-55-PWD-CIPS-000-00000-652210- Finance Travel 7/1/2025 United Airlines Flight to PWX 2025- Nick Fidler N.Fidler 454.66 1100-54-PWD-PWKS-000-00000-652210- Finance Travel 7/1/2025 United Airlines Flight to PWX 2025- Tyler Fife T.Fife 454.66 1100-54-PWD-PWKS-000-00000-652210- Finance Travel 7/24/2025 MMASC MMASC 2025 Annual Conference- Laura Sportelli L.Sportelli 625.00 1100-52-CDD-BLDG-000-00000-652210- Finance Travel 7/18/2025 Hard Rock Hotel Lodging for Esri User Conference- Kohl Haessly K.Haessly 260.00 1110-50-ITD-ITAD-000-00000-652210- Finance Travel 7/18/2025 Hard Rock Hotel Lodging for Esri User Conference Payment 2- Kohl Haessly K.Haessly 1,779.75 1110-50-ITD-ITAD-000-00000-652210- Human Resources 6/26/2025 Best Buy Prizes for Summer Wellness Event Human Resources 826.48 1100-50-HRD-HROP-000-00000-652796- Human Resources 6/28/2025 Credit Refund Harman Wellness Event Prizes Human Resources (543.65) 1100-50-HRD-HROP-000-00000-652796- Human Resources 6/27/2025 1-800 Flowers A. Lewis - Sympathy Human Resources 82.95 1100-50-HRD-HROP-000-00000-652797- Human Resources 6/27/2025 1-800 Flowers D. Norwood - Sympathy Human Resources 83.72 1100-50-HRD-HROP-000-00000-652797- Human Resources 7/18/2025 JobTarget Principal Engineer Recruitment Posting Human Resources 399.00 1100-50-HRD-HROP-000-00000-650428- Human Resources 7/18/2025 JobTarget Senior/Associate Engineer Recruitment Posting Human Resources 399.00 1100-50-HRD-HROP-000-00000-650428- Human Resources 7/9/2025 Olive Garden Recruitment Lunch 7/9/2025 Human Resources 80.27 1100-50-HRD-HROP-000-00000-650428- Human Resources 7/3/2025 Land's End HR Dept. Blazers & Polo Shirts Human Resources 969.51 1100-50-HRD-HROP-000-00000-651600- Human Resources 6/27/2025 Target.com Recruitment/Interview Supplies Human Resources 192.60 1100-50-HRD-HROP-000-00000-650428- Human Resources 7/11/2025 Bushfire Kitchen Recruitment Lunch 7/10/2025 Human Resources 65.49 1100-50-HRD-HROP-000-00000-650428- Human Resources 7/14/2025 Los Primos Accidental Order from M. Zinter (Paid back 7/31/2025) Human Resources 43.95 1100-50-HRD-HROP-000-00000-650428- Human Resources 7/24/2025 El Pollo Loco Accidental Order from M. Zinter (Paid back 7/31/2025) Human Resources 45.65 1100-50-HRD-HROP-000-00000-650428-
Item Title: 10.3
Warrant Register
Item Page Number: 27
Menifee Mayor and City Council
September 17, 2025
Page
45 of 442
Cardholder
Date of
Transaction Vendor Description Detail
Charge
Initiated For: Amount Account Number
to be charged
City of Menifee
US Bank Credit Card Detail
Jul'25
Human Resources 7/10/2025 Buffalo Wild Wings Recruitment Lunch 7/9/2025 Human Resources 116.97 1100-50-HRD-HROP-000-00000-650428- Human Resources 7/20/2025 Jack in the Box Accidental Order from M. Zinter (Paid back 7/31/2025) Human Resources 50.51 1100-50-HRD-HROP-000-00000-650428- Human Resources 6/27/2025 Rubios Recruitment Lunch 6/27/2025 Human Resources 89.44 1100-50-HRD-HROP-000-00000-650428- IT Admin 7/1/2025 Microsoft Microsoft 365 - Subscription IT 15.00 1110-50-ITD-OPER-000-00000-651353- IT Admin 6/25/2025 WPEngine.com Menifee PD Web Platform IT 300.00 1110-50-ITD-OPER-000-00000-651353- IT Admin 7/24/2025 Network Solutions Web Forwarding Subscription IT 2.25 1110-50-ITD-OPER-000-00000-651353- IT Admin 6/26/2025 Network Solutions Web Forwarding Subscription IT 2.25 1110-50-ITD-OPER-000-00000-651353- IT Admin 7/23/2025 Network Solutions Web Forwarding Subscription IT 2.25 1110-50-ITD-OPER-000-00000-651353- IT Admin 7/3/2025 Network Solutions Web Forwarding Subscription IT 2.25 1110-50-ITD-OPER-000-00000-651353- IT Admin 6/25/2025 Network Solutions Web Forwarding Subscription IT 2.25 1110-50-ITD-OPER-000-00000-651353- Police Services 7/7/2025 Positive Promotions Fingerprint Sets PD 1,734.00 1100-51-MPD-PCSI-000-00000-652752- Police Services 7/1/2025 CAHN CAHN Yearly membership PD 369.00 1100-51-MPD-PDAM-000-00000-652200- Police Services 7/16/2025 Restaurant Supply Ice-O-Matic IFQ1 Single Combination Water Filter Cartridge Assembly System PD 356.69 2301-51-MPD-PDAM-000-17028-651501- Police Services 6/27/2025 Anguianos Bakery Bread for PD Anniversary PD 639.56 1100-51-MPD-PDAM-354-00000-651600- Police Services 7/24/2025 Target.com Popsicles for POP Patrol Event PD 47.59 1100-51-MPD-PDAM-000-00000-651600- Police Services 7/16/2025 Target.com Food for PD Promotion Ceremony PD 30.25 1100-51-MPD-PDAM-000-00000-651600- Police Services 7/11/2025 Chewy.com Dog Food for Emmy PD 213.14 1100-51-MPD-PDKN-000-00000-652753- Police Services 7/7/2025 Chewy.com Dog Food for Nala PD 149.98 1100-51-MPD-PDKN-000-00000-652753- Police Services 6/28/2025 Chewy.com Dog Food for Dino PD 157.38 1100-51-MPD-PDKN-000-00000-652753- Police Services 7/23/2025 Metro by T-Mobile Minutes for SET burner Phone PD 35.00 1100-51-MPD-PDAM-000-00000-652040- Police Services 6/30/2025 Rightspace Storage Storage unit for PD PD 179.00 1100-51-MPD-PDAM-000-00000-652502- Police Services 7/1/2025 Mailchimp Monthly marketing for PD website PD 87.75 1100-51-MPD-PDAM-000-00000-651720- Police Services 7/9/2025 CACEO Membership for R. Catania R.Catania 210.00 1100-51-MPD-CODE-000-00000-652200- PD Travel 7/8/2025 CATO Training SWAT Team Leader Course Reg. - C. Carrino C.Carrino 690.00 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/15/2025 CATO Training SWAT Team Leader Course Reg - R. McNinch R.McNinch 690.00 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/14/2025 CATO Training Diversionary Device Inst. Course Reg. - A. Ochoa A.Ochoa 455.26 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/2/2025 CATO Training SWAT Team Leader Course Reg. - A. Gonzalez A.Gonzalez 690.00 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/4/2025 Holiday Inn Express Room deposit for course - A. Clay & C. Sims A.Clay & C.Sims 153.11 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/4/2025 Holiday Inn Express Room deposit for course - A. Clay & C. Sims A.Clay & C.Sims 158.29 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/4/2025 Holiday Inn Express Room deposit for course - D. Beare D.Beare 148.97 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/4/2025 Holiday Inn Express Room deposit for course - D. Beare D.Beare 158.29 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/2/2025 National Association of Sheriffs SRO Conference - A. Ochoa A.Ochoa 750.00 1100-51-MPD-SROU-000-00000-652211- PD Travel 7/2/2025 Southwest Flight for SRO Conference - A. Ochoa A.Ochoa 798.30 1100-51-MPD-SROU-000-00000-652211- PD Travel 7/10/2025 Suncoast Hotel & Casino Refund for room for conference - E. Gluck E.Gluck (78.31) 2301-51-MPD-PDAM-000-17029-652211- PD Travel 7/16/2025 Stater Bros Snacks for course PD 39.43 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/15/2025 Serrato TRA Reg for course - C. Harris C.Harris 350.00 1100-51-MPD-SETU-000-00000-652211- PD Travel 7/15/2025 Serrato TRA Reg for course - M. Robles M.Robles 350.00 1100-51-MPD-SETU-000-00000-652211- PD Travel 7/15/2025 Serrato TRA Reg for course - J. Isidro J.Isidro 350.00 1100-51-MPD-SETU-000-00000-652211- PD Travel 7/3/2025 California Narcoitc Reg for course - J. Isidro J.Isidro 450.00 1100-51-MPD-SETU-000-00000-652211- PD Travel 7/11/2025 Gaylord Texan Front Desk Room for conference - A. Ochoa A.Ochoa 1,167.35 1100-51-MPD-SROU-000-00000-652211- PD Travel 7/9/2025 Marin Consulting Association Reg for course - S. Ducasse S.Ducasse 375.00 1100-51-MPD-PATR-000-00000-652211- PD Travel 7/17/2025 Cprime Inc Reg for course - N. Epps N.Epps 1,595.00 1100-51-MPD-DETB-000-00000-652211- PD Travel 7/2/2025 Savage Training Reg for course - D. Beare D.Beare 595.00 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/1/2025 Savage Training Reg for course - D. Norwood D.Norwood 595.00 1100-51-MPD-PATR-000-00000-652211- PD Travel 7/1/2025 Liebert Cassidy Whitmore Reg for webinar - D. Gutierrez D.Gutierrez 75.00 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/2/2025 Ace Interdiction Reg for course - J. Isidro J.Isidro 249.00 1100-51-MPD-SETU-000-00000-652211- PD Travel 7/9/2025 Crime Prevention Reg for course - Q. Mercado Q.Mercado 695.00 1100-51-MPD-PDKN-000-00000-652211- PD Travel 7/14/2025 DUI Checkpoint Reg for course - M. Harper M.Harper 159.00 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/14/2025 DUI Checkpoint Reg for course - C. Sims & D. Beare C.Sims & D.Beare 318.00 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/1/2025 KEBA Reg for course - M. Harper & A. Clay M.Harper & A.Clay 450.00 1100-51-MPD-TRAC-000-00000-652211- PD Travel 7/3/2025 Gridiron Training Reg for course - D. Ramirez D.Ramirez 676.00 1100-51-MPD-PATR-000-00000-652211- PD Travel 7/9/2025 WLLE RC Membership for conference - T. Kay T.Kay 50.00 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/9/2025 WLLE RC Conference Reg - T. Kay T.Kay 25.63 1100-51-MPD-PDAM-000-00000-652211- PD Travel 7/10/2025 Red Rock CHIA Conference 2025- E. Gluck E.Gluck 190.97 2301-51-MPD-PDAM-000-17029-652211-
Item Title: 10.3
Warrant Register
Item Page Number: 28
Menifee Mayor and City Council
September 17, 2025
Page
46 of 442
Cardholder
Date of
Transaction Vendor Description Detail
Charge
Initiated For: Amount Account Number
to be charged
City of Menifee
US Bank Credit Card Detail
Jul'25
PD Travel 7/15/2025 CACEO Refund for Module Two Course - L. Acosta L.Acosta (550.00) 1100-51-MPD-CODE-000-00000-652211- PD Travel 7/15/2025 CACEO Refund for Module One Course- L. Acosta L.Acosta (550.00) 1100-51-MPD-CODE-000-00000-652211- PD Travel 7/1/2025 CACEO Reg for course - L. Acosta L.Acosta 550.00 1100-51-MPD-CODE-000-00000-652211- PD Travel 7/7/2025 CACEO Reg for course - L. Acosta L.Acosta 550.00 1100-51-MPD-CODE-000-00000-652211- Public Works 7/24/2025 Riverside County Health Riverside County Department of Environmental Health Public Works 18.59 1100-54-PWD-PWKS-000-00000-651600- Public Works - Fleet 7/15/2025 Elegant Window Tinting Window tinting for two units Fleet 400.00 1115-54-PWD-PWKS-000-00000-652503- Public Works - Fleet 7/15/2025 Elegant Window Tinting Window tinting for two units Fleet 480.00 1115-54-PWD-STMA-000-00000-652503- Public Works - Fleet 7/9/2025 Douse Pros Inside & Outside Detailing on PW-Street maint. Unit #243 Fleet 260.00 1115-54-PWD-STMA-000-00000-652503- Public Works - Fleet 7/18/2025 TMSEquip.com Sprinkling Bar/Water Manifold for WP1550 Fleet 80.36 1115-54-PWD-STMA-000-00000-652500- Public Works - Fleet 7/8/2025 DHS Equipment Parts for the VibePlates Fleet 380.41 1115-54-PWD-STMA-000-00000-652500- Public Works - Fleet 7/8/2025 Altec industries Annual PM inspection unit #232 Fleet 1,028.83 1115-54-PWD-STMA-000-00000-652503- 64,912.24
Item Title: 10.3
Warrant Register
Item Page Number: 29
Menifee Mayor and City Council
September 17, 2025
Page
47 of 442
CITY OF MENIFEE
SUBJECT: Monthly Public Safety Reports
MEETING DATE: September 17, 2025
TO: Mayor and City Council
PREPARED BY: Jennifer Jackson, Senior Management Analyst REVIEWED BY: Rebekah Kramer, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for July 2025.
DISCUSSION
On September 15, 2021, the City Council adopted Resolution No. 21-1062, formalizing public safety reporting. The attached reports provide statistical data for July 2025 from the Menifee Police Department, Code Enforcement, and CAL FIRE/Riverside County Fire Department.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Menifee Police Department Monthly Report – July 2025
2. Code Enforcement Monthly Report – July 2025
3. CAL FIRE/Riverside County Fire Department Monthly Report – July 2025 Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 1
Menifee Mayor and City Council
September 17, 2025
Page
48 of 442
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 2
Menifee Mayor and City Council
September 17, 2025
Page
49 of 442
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 3
Menifee Mayor and City Council
September 17, 2025
Page
50 of 442
CODE ENFORCEMENT PUBLIC SAFETY REPORT- JULY 2025
PUBLIC
NUISANCE
26%
ZONING
VIOLATION
1%
HAZARDOUS
CONDITION
7%
ILLEGAL
DUMPING
10%
ILLEGAL
VENDORS
7%
PROPERTY
MAINTENANCE
43%
GRAFFITI
1%
BUILDING
CODE
VIOLATION
5%
CODE ENFORCEMENT
CASELOADS
PUBLIC NUISANCE
ZONING VIOLATION
HAZARDOUS CONDITION
ILLEGAL DUMPING
ILLEGAL VENDORS
PROPERTY MAINTENANCE
GRAFFITI
BUILDING CODE VIOLATION
ACTION DETAIL STATS Nov
24 Dec
24 Jan
25 Feb
25 Mar
25 Apr
25 May
25 Jun
25 Jul
25 Current Open Cases 305 313 311 300 306 311 339 492 478 New Complaints
Received
61 39 110 55 77 97 88 107 112
New Cases 52 109 171 154 197 178 201 322 297
Follow-Up Inspections 70 52 104 132 140 157 162 62 103 Closed Cases 41 34 100 77 92 122 73 87 122
Notices of Violation
Issued
29 11 66 61 64 82 52 55 51
Admin Citations
Issued
15 7 31 33 41 46 49 156 23
Proactive Enforcement
Cases
3 1 10 15 13 38 12 7 6
CODE ENFORCEMENT
TOPICS OPENED
Nov
24 Dec
24 Jan
25 Feb
25 Mar
25 Apr
25 May
25 Jun
25 Jul
25 Building Code
Violation
6 4 10 1 5 7 1 3 5
Dangerous Building 0 0 0 0 0 0 1 0 0 Hazardous Condition 4 0 3 2 3 11 4 2 6 Illegal Dumping 4 5 7 3 6 4 3 1 9 Illegal Signs Removed 13 6 17 41 24 31 24 37 23 Property Maintenance 22 6 29 14 31 42 54 40 40 Public Nuisance 10 1 13 13 11 27 12 19 24
Vehicle Abatement 2 13 1 0 5 4 0 6 3 Vendor Enforcement 7 1 3 12 8 13 7 11 6 Weed Abatement 1 0 0 0 0 0 0 157 0 Zoning Violations 2 1 8 5 6 9 3 6 1 Public Works Referrals 0 0 1 0 0 0 0 0 0 Marijuana Cultivation 0 1 0 1 0 0 0 0 0 Graffiti 5 7 6 4 6 3 7 2 1
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 4
Menifee Mayor and City Council
September 17, 2025
Page
51 of 442
8/1/2025 11:46:58AM Page 1 of 2
Riverside County Fire Department/ CAL FIRE
Jurisdiction Summary for City of Menifee
Bill Weiser
Fire Chief
7/1/2025 to 7/31/2025
Incident Response Activity
*At least 1 Resource Dispatched
Average Enroute to On-Scene Time
*Units Responding Charlie, Delta, Bravo, Echo, Code 3
<5 Minutes +5 Minutes
565 159
+10 Minutes +20 Minutes
22 4
Average Min % 0 to 5 Min
4.48 72.81
Enroute Time: Unit has been acknowledged as responding.
On-Scene Time: Unit has been acknowledged as being On-Scene.
Incident Type #
Com Fire 1
False Alarm 72
Haz Mat 1
Medical 871
Other Fire 13
Other Misc 4
Public Service Assist 82
Res Fire 4
Rescue 2
Ringing Alarm 8
Standby 8
Traffic Collision 39
Vehicle Fire 4
Wildland Fire 6
Incident Total 1,115
Auto Aid
*Unit responses for Canyon Lake and Murrieta Only
Auto Aid Given
City of Canyon Lake
City of Murrieta
Auto Aid Received
City of Canyon Lake
City of Murrieta
1 2
1 4
Station Responses
*Incident Count by
Incident PRA Station for City of Menifee
05 Quail Valley 91
07 Sun City 658
68 Menifee 155
76 Menifee Lakes 322
Jurisdiction Report
*Incident Count for Station PRA with Station Responsibility for City of Menifee
Assistance Given
City Of Lake Elsinore
City of Perris
City Of Wildomar
Riverside County
Total:
Assistance Received
City Of Perris
City Of Temecula
Riverside County
Total:
6 48
40 37
131
5 1
56 62
Apparatus Responses
*Unit count for City of Menifee Apparatus
05 Quail Valley Engine 165
07 Sun City Engine 263
07 Sun City Patrol 242
07 Sun City Squad 2
07 Sun City Squad 335
68 Menifee Engine 163
76 Menifee Lakes Engine 283
76 Menifee Lakes Truck/Quint 192
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 5
Menifee Mayor and City Council
September 17, 2025
Page
52 of 442
8/1/2025 11:46:58AM Page 2 of 2
Office of the Fire Marshal
Total Number of Plan Reviews Completed:
Plan Review Turnaround Time:
Inspections Conducted:
Inspection Turnaround Time:
102
10 days
279
2 days
25CARRU105989
7/5/2025 10:05:00AM
25CARRU111363
7/15/2025 12:45:00AM
First company officer reported a two-story single-family dwelling with visible smoke coming from a second-story front window. Firefighters quickly entered the home and contained the fire to one bedroom on the second floor.
One resident was evaluated on scene by paramedics for smoke inhalation and declined transport to a local hospital.
CAL FIRE / Riverside County Fire Department responded to multiple reports of a structure fire at the location listed above. Upon arrival, the first-in Company Officer reported a single vehicle fully involved in fire under a carport adjacent to a modular home. Responding crews confirmed that all occupants of the residence had safely evacuated.
Firefighters initiated an aggressive fire attack to protect exposures and prevent further spread.
The fire was successfully confined to the vehicle of origin. One adult was medically evaluated for smoke inhalation and released at the scene.
Due to heavy smoke conditions inside the structure, three adults have been displaced for the evening. Firefighters will remain on scene to ensure full extinguishment of hot spots and to secure the area. Menifee City Building and Safety has been requested to assess the structural integrity of the home in the morning.
Community Engagement
07/02/25 Firefighters from Firehouse 7 attended the Sun City Library to “Read with a Firefighter” 07/03/25 Firefighters from Firehouse 76 participated in the Oasis Veteran’s Luncheon. 07/08/25 Riverside County STEMI Committee Meeting
07/08/25 CALFIRE RRU Medic Coordinators Meeting
07/08/25 Menifee CERT Monthly Meeting
07/09/25 Operational Area Riverside County CERT Meeting 07/21/25 Riverside County Tactical Response MCI Drill 07/22/25 Riverside County Tactical Response MCI Drill 07/31/25 Riverside County Data Standards Committee Meeting
Significant Incidents
Item Title: 10.4
Monthly Public Safety Reports
Item Page Number: 6
Menifee Mayor and City Council
September 17, 2025
Page
53 of 442
CITY OF MENIFEE
SUBJECT: Asset Forfeiture Appropriation of Funds
MEETING DATE: September 17, 2025
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve two budget amendment resolutions authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,000 for the purchase of a police canine (K9) and applicable training.
DISCUSSION
In August of 2020 the County of Riverside transferred to the City of Menifee $88,653.07 in asset forfeiture funds. These funds were previously overseen by the Riverside County Sheriff’s Department. Through joint task force cases Menifee Police Department (MPD) has also received an additional $129,596.28 since 2021. These funds are the MPD’s portion of multiple state cases resulting in asset forfeiture funds being allocated through the Department of Justice (DOJ) Equitable Sharing Guidelines. These funds have been deposited into the City’s State Asset Forfeiture Fund (8350-231500) until needed for eligible uses. The MPD has requested previous appropriations of the asset forfeiture funds as shown below in Table 1 below.
TABLE 1- ASSET FORFEITURE FUNDS SUMMARY
Total Funds Received to Date: $218,249.35 Council Approval Date Use Amounts
October 7, 2020
Training
Materials & Supplies
Capital Outlays
$(3,504.00)
(1,164.00)
(6,444.00)
November 18, 2020 Materials & Supplies
Capital Outlays
(9,559.00)
(441.00)
October 6, 2021 Professional Services
Furniture & Equipment
(24,600.00)
(11,589.00)
April 20, 2022 Professional Services (9,500.00)
November 15, 2023 K9 Supplies
Training
(13,763.00)
(6,800.00)
PENDING K9 Purchase and Training (20,000.00)
Remaining Balance Asset Forfeiture Funds: $110,885.35 Item Title: 10.5
Asset Forfeiture Appropriation of Funds
Item Page Number: 1
Menifee Mayor and City Council
September 17, 2025
Page
54 of 442
City of Menifee Staff Report
AF Request
September 17, 2025
2 9
2 1
The requested appropriations would be allocated to a capital outlay account in the amount of $20,000 to fund the purchase of a patrol K9 and accompanying training. The K9 would be partnered with a patrol officer in the operations unit. The goal of this new K9 is to replace Emmy, an existing department K9 who has been retired due to age and medical needs.
The purchase and corresponding agreement for training of the new K9 would be facilitated through Gold Coast K9. The contract would include the purchase of a pre-trained dog, 30 days of pre-training and a six-week handler course.
Pending the recommended appropriation of $20,000, the remaining balance in the restricted Trust Fund would be $110,885.35.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
Funding for the purchase and training of the canine is available within the Trust Fund which holds a current balance of $130,885.35 received from various asset forfeitures over the last several years. Accordingly, $20,000 from the full amount held in trust will be recognized as revenue in the Trust Fund (8350-434680). The funding would then be transferred out of the Trust Fund (8350- MPD-901100) and transferred into the General Fund (1100-808350). The corresponding expenditures would be appropriated within the General Fund to acquire the canine and the required training as an asset to the City (1100-MPD-660055), as summarized in Table 1 below.
TABLE 2 – BUDGET SET-UP
Fund Account
Description
Account# Revenue
Budget
Expenditure
Budget
Trust Fund Revenue – Asset
Forfeiture 434680 $20,000
Trust Fund Transfer Out 901100 $20,000
General Fund Transfer In 808350 $20,000
General Fund Expenditure – Other
Capital Outlay 660055 $20,000
Future fiscal impacts include the cost for care of the K9. Those costs would be budgeted accordingly in future fiscal years.
ATTACHMENTS
1. Budget Amendment Resolution - Trust Fund
2. Budget Amendment Resolution - General Fund
Item Title: 10.5
Asset Forfeiture Appropriation of Funds
Item Page Number: 2
Menifee Mayor and City Council
September 17, 2025
Page
55 of 442
RESOLUTION NO. 25-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2025/26 and Fiscal Year 2026/27 with Resolution 25-1596 on June 18th, 2025; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY 2025/26 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
REVENUE ADJUSTMENT – TRUST FUND 8350
EXPENDITURE ADJUSTMENT – TRUST FUND 8350
RECORD TRANSFER OF FUNDS
FROM ACCOUNT # TO ACCOUNT # AMOUNT
8350-00-XNC-XNCL-000-0000-
231500-
8350-00-XNC-XNCL-000-00000-
434680-
$20,000.00
TOTAL: $20,000.00
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT NUMBER AMOUNT
September 17,
2025
Appropriate asset forfeiture for
purchase of a Police Canine
8350-00-XNC-XNCL-
000-00000-434680- $20,000.00
TOTAL: $20,000.00
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT NUMBER AMOUNT
September 17,
2025
Appropriate asset forfeiture for
purchase of a Police Canine
8350-57-MPD-PDAM-
000-0000-901100- $20,000.00
Total $20,000.00
Item Title: 10.5
Asset Forfeiture Appropriation of Funds
Item Page Number: 3
Menifee Mayor and City Council
September 17, 2025
Page
56 of 442
Amending the Fiscal Year 2025/26 Trust Fund Budget
Asset Forfeiture for Menifee Police Department Canine Replacement 2 4
9 8
1 0
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menifee, California hereby to determine and order as follows:
Section 1.The annual budget for the Trust Fund 8350 for the City of Menifee for FY 2025/26 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
FUND SUMMARY – TRUST FUND 8350
PASSED, APPROVED AND ADOPTED this 17th day of September, 2025. _____________________________
Ricky Estrada, Mayor
Attest:
___________________________
Stephanie Roseen, City Clerk
Approved as to form:
___________________________
Jeffrey T. Melching, City Attorney
CATEGORY ADOPTED
BALANCE
PRIOR
ADJUSTMENTS
AMENDMENT
AMOUNT
AMENDED
TOTAL
Revenues $0.00 $0.00 $20,000.00 $20,000.00
Expenditures $0.00 $0.00 $20,000.00 $20,000.00
Item Title: 10.5
Asset Forfeiture Appropriation of Funds
Item Page Number: 4
Menifee Mayor and City Council
September 17, 2025
Page
57 of 442
RESOLUTION NO. 25-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2025/26 and Fiscal Year 2026/27 with Resolution 25-1596 on June 18th, 2025; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY 2025/26 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
REVENUE ADJUSTMENT – GENERAL FUND 1100
EXPENDITURE ADJUSTMENT – GENERAL FUND 1100
RECORD TRANSFER OF FUNDS
FROM ACCOUNT # TO ACCOUNT # AMOUNT
8350-57-MPD-PDAM-000-0000-
901100-
1100-57-XNC-XNCL-000-00000-
808350-
$20,000.00
TOTAL: $20,000.00
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT NUMBER AMOUNT
September 17,
2025
Appropriate asset forfeiture for
purchase of a Police Canine
1100-57-XNC-XNCL-
000-00000-808350- $20,000.00
TOTAL: $20,000.00
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT NUMBER AMOUNT
September 17,
2025
Appropriate asset forfeiture for
purchase of a Police Canine
1100-55-MPD-PDAM-
000-0000-660055- $20,000.00
Total $20,000.00
Item Title: 10.5
Asset Forfeiture Appropriation of Funds
Item Page Number: 5
Menifee Mayor and City Council
September 17, 2025
Page
58 of 442
Amending the Fiscal Year 2025/26 General Fund Budget
Asset Forfeiture for Menifee Police Department K9 Replacement 2 4
9 8
1 0
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menifee, California hereby to determine and order as follows:
Section 1.The annual budget for the General Fund 1100 for the City of Menifee for FY 2025/26 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
FUND SUMMARY – GENERAL FUND 1100
PASSED, APPROVED AND ADOPTED this 17th day of September, 2025. _____________________________
Ricky Estrada, Mayor
Attest:
___________________________
Stephanie Roseen, City Clerk
Approved as to form:
___________________________
Jeffrey T. Melching, City Attorney
CATEGORY ADOPTED
BALANCE
PRIOR
ADJUSTMENTS
AMENDMENT
AMOUNT
AMENDED
TOTAL
Revenues $78,385,116.00 $0.00 $20,000.00 $78,405,116.00 Expenditures $78,021,373.00 $0.00 $20,000.00 $78,041,373.00 Item Title: 10.5
Asset Forfeiture Appropriation of Funds
Item Page Number: 6
Menifee Mayor and City Council
September 17, 2025
Page
59 of 442
CITY OF MENIFEE
SUBJECT: Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 2017-1 Maintenance Services, Annexation No. 28, Nova Power
MEETING DATE: September 17, 2025
TO: Mayor and City Council
PREPARED BY: Kristen Jensen, Financial Analyst
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Adopt an ordinance amending Ordinance No. 2017-231 and levying special taxes to be collected during Fiscal Year 2025/2026 to pay the annual costs and expenses of the City of Menifee Community Facilities District (CFD) No. 2017-1 Maintenance Services, Annexation No. 28, located east of Antelope Road, north of McLaughlin Road, southwest of Matthews Road, and south of State Route 74.
DISCUSSION
This ordinance was introduced for its first reading at the September 3, 2025, City Council meeting.
This is the required second reading and adoption. If approved, the ordinance would become effective 30 days following the date of adoption.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
Services provided within the CFD would be paid for by special taxes levied within the district.
There is no fiscal impact to the City’s General Fund.
ATTACHMENTS
1. Location Map
2. Ordinance
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 1
Menifee Mayor and City Council
September 17, 2025
Page
60 of 442
HARRISON
AVE
ETHANAC RD
MCLAUGHLIN RD
ANTELOPE
RD
MATTHEWS
RDSHERMAN
RD
TRADE WINDS DR
AIRSTREAM WAY
BISHOP LN
MONROE AVE
DAW
SON
RD
JACKSON
AVE
JUNIPERO
RD
RUSSELL
RD
·|}þ74
^_
MENIFEE
RD
ETHANAC RD
SHERMAN
RD
MURRIETA
RD
MCLAUGHLIN RD
OREGONPL
JUNO ST
MONUM ENT PKWY
SUNCITYBLVD
CANNON
DR
VALLEY
BLVD
CASAB
ONITA AVE
GOLDENROD AVE
GEARY
ST
ALD ERGATE DR
EASTDR
JUNIPERO RD
ASPEL RD
BARNETT RD
§¨¦215
CHAMBERS AVE
VELADR
POTOMAC DR
LUPIN PL LASFLORES DR
(MAINTENANCE SERVICES)
ANNEXATION NO. 28
PROJECT MAP
Item Title: 10.6
Second Reading and Adoption of an Ordinance to Levy Special Taxes into Community Facilities District No. 2017-1 Maintenance Services, Annexation No. 28, Nova Power Item Page Number: 2
Menifee Mayor and City Council
September 17, 2025
Page
61 of 442
ORDINANCE NO. 2025-
AN ORDINANCE OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING ORDINANCE NO. 2017-231 AND LEVYING SPECIAL TAXES TO BE
COLLECTED DURING FISCAL YEAR 2025-26 TO PAY THE ANNUAL COSTS
OF THE MAINTENANCE AND SERVICING OF STREET LIGHTS, PARKS,
PARKWAYS, STREETS, ROADS, AND OPEN SPACE, THE OPERATION AND
MAINTENANCE OF STORM DRAINAGE SYSTEMS, A RESERVE FUND FOR
CAPITAL REPLACEMENT, AND ADMINISTRATIVE EXPENSES WITH
RESPECT TO CITY OF MENIFEE COMMUNITY FACILITIES DISTRICT NO. 2017-1 (MAINTENANCE SERVICES) (ANNEXATION NO. 28)
WHEREAS, pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”), on December 6, 2017, the City Council (the “City Council”) of the City of Menifee (the “City”) adopted Resolution No. 17-658 establishing Community Facilities District No. 2017-1 (Maintenance Services) of the City of Menifee, County of Riverside, State of California (the "CFD No. 2017-1") for the purpose of levying special taxes on parcels of taxable property therein for the purpose of providing certain services (the “Services”), which are necessary to meet increased demands placed upon the City and are described in Exhibit A attached hereto; and WHEREAS, on December 20, 2017, the City Council adopted Ordinance No. 2017-231 entitled, “An Ordinance Levying Special Taxes to be Collected During Fiscal Year 2018-19 to Pay the Annual Costs of the Maintenance and Servicing of Street Lights, Parks, Parkways, Streets, Roads, and Open Space, the Operation and Maintenance of Storm Drainage Systems, a Reserve Fund for Capital Replacement, and Administrative Expenses with Respect to City of Menifee Community Facilities District No. 2017-1 (Maintenance Services)” (“Ordinance No. 2017-231”), pursuant to which the City Council levied special taxes with the CFD No. 2017-1; and WHEREAS, on July 16, 2025, the City Council adopted Resolution No. 25-1607 entitled “A Resolution of the City Council of the City of Menifee Declaring Its Intention to Annex Territory to Community Facilities District No. 2017-1 (Maintenance Services) of the City of Menifee, Adopting a Map of the Area to be Proposed to be Annexed (Annexation No. 28) and Authorizing the Levy of a Special Taxes Therein” (the “Resolution of Intention”) declaring its intention to annex certain territory to the CFD No. 2017-1 and to levy special taxes within that territory to provide the Services as described in the Resolution of Intention and setting a special public hearing on the proposed annexation for September 3, 2025; and
WHEREAS, notice was published as required by the Act relative to the intention of the City Council to annex certain territory to the CFD No. 2017-1, to levy special taxes therein to provide the Services, and to set the time and place of said public hearing; and WHEREAS, on September 3, 2025, at the time and place specified in said published notice, the City Council opened and held a public hearing as required by the Act relative to the annexation of territory in to the CFD No. 2017-1, the levy of the special taxes therein, and the provision of Services by the CFD No. 2017-1; and
WHEREAS, at said public hearing all persons desiring to be heard on all matters pertaining to the annexation of territory to the CFD No. 2017-1, the levy of the special taxes therein, and the provision of Services therein were heard, and a full and fair hearing was held; and
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 3
Menifee Mayor and City Council
September 17, 2025
Page
62 of 442
5 1
0 8
5 WHEREAS, subsequent to said public hearing, the City Council adopted Resolution No. 25-1623 entitled “A Resolution of the City Council of the City of Menifee Calling an Election to Submit to the Qualified Electors the Question of Levying a Special Tax Within the Area Proposed to be Annexed to Community Facilities District No. 2017-1 (Maintenance Services) (Annexation No. 28)” (the “Resolution Calling the Election”) on September 3, 2025, wherein the City Council submitted the question of levying a special tax in territory proposed to be annexed to the CFD No. 2017-1 at the rate and according to the method of apportionment described therein; and WHEREAS, at said special election on September 3, 2025, the qualified electors of the territory proposed to be annexed to the CFD No. 2017-1 approved said propositions as described in the Resolution Calling the Special Election by more than the two-thirds vote required by the Act; and
WHEREAS, subsequent to said special election, the City Council adopted Resolution No. 25-1624 entitled “A Resolution of the City Council of the City of Menifee Declaring the Results of the Special Election Held on September 3, 2025, and Ordering the Annexation of Territory to Community Facilities District No. 2017-1 (Maintenance Services) (Annexation No. 28)” wherein the City Council determined that the territory proposed to be annexed was added to the CFD No. 2017-1 (such territory being referred to herein as “Annexation No. 28”).
NOW, THEREFORE, the City Council of the City of Menifee, California does ordain as follows:
Section 1.Recitals. The foregoing recitals are true and correct.
Section 2.Amendment to Exhibit B of Ordinance No. 2017-231. Exhibit B of Ordinance No. 2017-231 is hereby amended by deleting it in its entirety and replacing it with Revised Exhibit B attached hereto.
Section 3.Amendment to Section 2 of Ordinance No. 2017-231. Section 2 of Ordinance No. 2017-231 is hereby amended by deleting it in its entirety and replacing it with the following:
Section 2.Levy of Special Taxes. Special taxes
shall be and are hereby levied for the Fiscal Year
2025-26, and each Fiscal Year thereafter, on all
parcels of real property within the Community
Facilities District which are subject to taxation, which are identified in Revised Exhibit B attached hereto,
and in the amount set forth for each such parcel in
said Revised Exhibit B. Pursuant to said
Section 53340, such special taxes shall be collected
in the same manner as ordinary ad valorem property
taxes are collected and shall be subject to the same
penalties and the same procedure, sale, and lien
priority in case of delinquency as is provided for ad
valorem taxes.
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 4
Menifee Mayor and City Council
September 17, 2025
Page
63 of 442
5 1
0 8
5 Section 4. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional, without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
Section 5.Effective Date. This ordinance shall take effect thirty (30) days from the date of its adoption.
Section 6.Notice of Adoption. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause to be published within fifteen (15) days after its passage in a newspaper of general circulation and circulated within the City in accordance with Government Code Section 36933(a) or, cause this Ordinance to be published in a manner required by law using the alternative summary and posting procedure authorized under Government Code Section 36933 (c).
This ordinance was introduced and read on the 3rd day of September 2025 and APPROVED AND ADOPTED this 17th day of September 2025.
___________________________
Ricky Estrada, Mayor
Attest:
___________________________
Stephanie Roseen, City Clerk
Approved as to form:
___________________________
Jeffrey T. Melching, City Attorney
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 5
Menifee Mayor and City Council
September 17, 2025
Page
64 of 442
5 1
0 8
5 EXHIBIT A
DESCRIPTION OF SERVICES
The services which may be funded with proceeds of the special tax of CFD No. 2017-1, as provided by Section 53313 of the Act, will include all costs attributable to maintaining, servicing, cleaning, repairing and/or replacing landscaped areas (and may include reserves for replacement) in public street right-of-ways, public landscaping, public open spaces and other similar landscaped areas officially dedicated for public use. These services include the following:
(a) maintenance and lighting of parks, parkways, streets, roads and open space, which maintenance and lighting services may include, without limitation, furnishing of electrical power to street lights and traffic signals; repair and replacement of damaged or inoperative light bulbs, fixtures and standards; maintenance (including irrigation and replacement) of landscaping vegetation situated on or adjacent to parks, parkways, streets, roads and open space; maintenance and repair of irrigation facilities; maintenance of public signage; graffiti removal from and maintenance and repair of public structures situated on parks, parkways, streets, roads and open space; maintenance and repair of playground or recreation program equipment or facilities situated on any park; and (b) maintenance and operation of water quality improvements which include storm drainage and flood protection facilities, including, without limitation, drainage inlets, catch basin inserts, infiltration basins, flood control channels, fossil fuel filters, and similar facilities. Maintenance services may include, but are not limited to, the repair, removal or replacement of all or part of any of the water quality improvements; fossil fuel filters within the public right-of-way including the removal of petroleum hydrocarbons and other pollutants from water runoff or appurtenant facilities; clearing of inlets and outlets; erosion repairs; and cleanup to improvements, and other items necessary for the maintenance, servicing, or both of the water quality basin improvements within flood control channel improvements; and
(c) public street sweeping, on the segments of the arterials within the boundaries of CFD No. 2017-1; as well as local roads within residential subdivisions located within CFD No. 2017-1; and any portions adjacent to the properties within CFD No. 2017-1.
In addition to payment of the cost and expense of the forgoing services, proceeds of the special tax may be expended to pay “Administrative Expenses,” as said term is defined in Exhibit B to the Resolution of Intention (Resolution No. 23-1273).
The above services shall be limited to those provided within the boundaries of CFD No. 2017-1 or for the benefit of the properties within the boundaries of CFD No. 2017-1, as the boundary is expanded from time to time by annexations, and said services may be financed by proceeds of the special tax of CFD No. 2017-1 only to the extent that they are in addition to those provided in the territory of CFD No. 2017-1 before CFD No. 2017-1 was created.
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 6
Menifee Mayor and City Council
September 17, 2025
Page
65 of 442
5 REVISED EXHIBIT B
(Amending and Replacing Exhibit B of Ordinance No. 2017-231) COMMUNITY FACILITIES DISTRICT NO. 2017-1 (MAINTENANCE SERVICES) SPECIAL TAX FISCAL YEAR 2024-25
(Effective as of September 17, 2025)
ASSESSOR'S PARCEL NUMBERS
Annexation Owner Assessor's Parcel Numbers
Stark Menifee Land, LLC
Stark Menifee Land, LLC & Menifee
Multifamily, LLC
Original
Formation
Several
See Next Page
1 MLC Holdings 360-210-001
2 Woodside O5S See Next Page
3 To Be Determined
4 Lennar Homes of California, Inc. See Next Page
5 Forester Real Estate Group Inc. 372-040-043,
372-040-044
6 Meritage Homes of California, Inc. 372-160-006, -007, -008, -013 and 372-190-003
7 RCFC Investments, LLC 339-020-004, -005, -006, -007, -008, -040, -041, -042, -043 and 339-030-022
8 Pulte Home Company, LLC and
Diamond Brother Five Partnership, LP
340-050-034,
340-050-032
9 D.R. Horton Los Angeles Holding
Company, Inc. See Next Page
10 Briggs & 74, LLC 327-320-028
11 Golden Meadowland, LLC & Golden Hill
Country, LLC
360-300-011, 360-300-012,
360-300-013, 360-300-014
12 BLC Fleming, LLC 333-020-011,
333-020-019
13 FPG Sun Menifee 80 LLC 360-150-019
14 FPG Tricon Menifee Property LLC 372-050-037, -038, -039, -040, -041, -042
15 Boulders Menifee LLC 339-200-080
16 Jefferson Menifee LLC 364-070-051
17 VSK Investments, LLC 329-020-009,
329-020-022
18 AH EHC CA 1 364-190-004,
364-190-005
19 DSMD Cajun Properties 360-020-029
20 To Be Determined
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 7
Menifee Mayor and City Council
September 17, 2025
Page
66 of 442
Ordinance Annex 28
6 Annexation Owner Assessor's Parcel Numbers
21 Richmond American Homes of
Maryland, Inc., a Maryland corporation
338-150-046,
338-150-031
22A Pulte Home Company, LLC See Next Page
22B Pulte Home Company, LLC 335-070-055,
335-430-027
22C Pulte Home Company, LLC 330-220-016, -017 and
330-230-043
23 Pulte Home Company, LLC See Next Page
24 Canceled
25 To Be Determined
26 Richmond American Homes of
Maryland, Inc., a Maryland corporation 330-230-023
27 KA Menifee, LLC, Capital Financial
Group, Inc Defined Benefit Pension
Plan, Kaassi International, Inc. Defined
Benefit Pension Plan, KZA Inc. Defined
Benefit Pension Plan
333-040-045,
333-040-046
28 Nova Power, LLC, a Delaware Limited
Liability Company
331-180-025 (Formerly APN 331-180-
022)
29 Lennar Homes of California, LLC 331-250-028, 331-250-029, 331-250-030
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 8
Menifee Mayor and City Council
September 17, 2025
Page
67 of 442
Ordinance Annex 28
7 REVISED EXHIBIT B (cont.)
(Amending and Replacing Exhibit B of Ordinance No. 2017-231) COMMUNITY FACILITIES DISTRICT NO. 2017-1 (MAINTENANCE SERVICES)
ORIGINAL FORMATION
ASSESSOR'S PARCEL NUMBERS
Assessor’s Parcel Numbers
360850024 360861031 360862008 360862050 360870030
360850029 360861032 360862009 360862051 360870031
360850030 360861033 360862010 360862052 360870032
360850031 360861034 360862011 360862053 360870033
360850032 360861035 360862012 360862054 360870034
360860001 360861036 360862013 360862055 360870035
360860017 360861038 360862014 360862056 360870036
360860026 360861039 360862016 360862057 360870037
360860027 360861040 360862017 360862058 360870038
360860028 360861041 360862018 360862059 360870039
360860041 360861042 360862019 360870001 360870040
360861001 360861043 360862020 360870002 360870041
360861002 360861044 360862021 360870003 360870042
360861003 360861045 360862022 360870004 360870043
360861004 360861046 360862023 360870005 360870044
360861005 360861047 360862024 360870006 360870045
360861006 360861048 360862025 360870007 360870046
360861007 360861049 360862026 360870008 360870047
360861008 360861050 360862027 360870009 360870048
360861009 360861051 360862028 360870010 360870049
360861010 360861053 360862029 360870011 360870050
360861012 360861054 360862031 360870012 360870051
360861013 360861055 360862032 360870013 360870052
360861014 360861056 360862033 360870014 360870053
360861015 360861057 360862034 360870015 360870054
360861016 360861058 360862035 360870016 360870055
360861017 360861059 360862036 360870017 360870056
360861018 360861060 360862037 360870018 360870057
360861019 360861061 360862038 360870019 360870058
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 9
Menifee Mayor and City Council
September 17, 2025
Page
68 of 442
Ordinance Annex 28
8 Assessor’s Parcel Numbers
360861020 360861062 360862039 360870020 360870059
360861021 360861063 360862040 360870021 360870060
360861022 360861064 360862041 360870022 360870061
360861023 360862001 360862042 360870023 360870062
360861025 360862002 360862043 360870024 360870063
360861026 360862003 360862044 360870025 360870064
360861027 360862004 360862046 360870026 360870065
360861028 360862005 360862047 360870027 360870066
360861029 360862006 360862048 360870028 360880001
360861030 360862007 360862049 360870029 360880002
360880003 360880042 360971003 360972002 360980014
360880004 360880043 360971004 360972003 360980015
360880005 360880044 360971005 360972004 360980016
360880006 360880045 360971006 360972005 360980017
360880007 360880046 360971007 360972006 360980018
360880008 360880047 360971008 360973001 360980019
360880009 360880048 360971009 360973002 360980020
360880010 360880049 360971010 360973003 360980021
360880011 360880050 360971011 360973004 360980022
360880012 360880051 360971012 360973005 360980023
360880013 360880052 360971013 360973006 360980024
360880014 360880053 360971014 360973007 360980025
360880015 360880054 360971015 360973008 360980026
360880016 360880055 360971016 360973009 360980027
360880017 360880056 360971017 360973010 360980028
360880018 360880057 360971018 360973011 360980029
360880019 360880058 360971019 360973012 360980030
360880020 360880059 360971020 360974001 360980031
360880021 360970001 360971021 360974002 360980032
360880022 360970002 360971022 360974003 360980033
360880023 360970003 360971023 360974004 360980034
360880024 360970004 360971024 360974005 360980035
360880025 360970005 360971025 360974006 360980036
360880026 360970006 360971026 360974007 360980037
360880027 360970007 360971027 360974008 360980038
360880028 360970008 360971028 360974009 360981001
360880029 360970009 360971029 360980001 360981002
360880030 360970010 360971030 360980002 360981003
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 10
Menifee Mayor and City Council
September 17, 2025
Page
69 of 442
Ordinance Annex 28
9 Assessor’s Parcel Numbers
360880031 360970011 360971031 360980003 360981004
360880032 360970012 360971032 360980004 360982001
360880033 360970013 360971033 360980005 360982002
360880034 360970014 360971034 360980006 360982003
360880035 360970015 360971035 360980007 360982004
360880036 360970016 360971036 360980008 360982005
360880037 360970017 360971037 360980009 360982006
360880038 360970018 360971038 360980010 360982007
360880039 360970019 360971039 360980011 360982008
360880040 360971001 360971040 360980012 360982009
360880041 360971002 360972001 360980013 360982010
360982011 364411001 364420019 364422018 364430013
360982012 364411002 364420020 364422019 364430014
360983001 364411003 364420021 364422020 364430015
360983002 364411004 364420022 364422021 364430016
360983003 364411005 364420023 364422022 364431001
360983004 364411006 364420024 364423001 364431002
360983005 364411007 364421001 364423002 364431003
360983006 364411008 364421002 364423003 364431004
360983007 364411009 364421003 364423004 364431005
360983008 364411010 364421004 364423005 364431006
360983009 364411011 364421005 364423006 364431007
360983010 364411012 364421006 364423007 364431008
360983011 364411013 364421007 364423008 364431009
360983012 364411014 364421008 364423009 364431010
364410001 364411015 364421009 364423010 364431011
364410002 364411016 364421010 364423011 364431012
364410003 364411017 364421011 364424001 364431013
364410004 364411018 364422001 364424002 364431014
364410005 364420003 364422002 364424003 364431015
364410006 364420004 364422003 364424004 364431016
364410007 364420005 364422004 364424005 364431017
364410008 364420006 364422005 364424006 364432001
364410009 364420007 364422006 364430001 364432002
364410010 364420008 364422007 364430002 364432003
364410011 364420009 364422008 364430003 364432004
364410012 364420010 364422009 364430004 364432005
364410013 364420011 364422010 364430005 364432006
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 11
Menifee Mayor and City Council
September 17, 2025
Page
70 of 442
Ordinance Annex 28
10 Assessor’s Parcel Numbers
364410014 364420012 364422011 364430006 364432007
364410015 364420013 364422012 364430007 364432008
364410016 364420014 364422013 364430008 364433001
364410017 364420015 364422014 364430009 364433002
364410018 364420016 364422015 364430010 364433003
364410019 364420017 364422016 364430011 364433004
364410020 364420018 364422017 364430012
ANNEXATION NO. 2
ASSESSOR'S PARCEL NUMBERS
Assessor's Parcel Numbers
339020039 339362020 339362021 339362022 339362023 339362024 339362025 339362026 339362027 339500001 339500002 339500003 339500004 339500005 339500006 339500007 339500008 339500009 339500010 339500011 339500012 339500013 339500014 339500015 339500016 339500017 339500018 339500019 339500020 339500021 339500022 339500023 339500024 339500025 339500026 339500027 339500028 339501001 339501002 339501003 339501004 339501005 339502001 339502002 339502003 339502004 339502005 339502006 339510001 339510002 339510003 339510004 339510005 339510006 339510007 339510008 339510009 339510010 339510011 339510012 339511001 339511002 339511003 339511004 339511005 339511006 339511007 339511008 339511009 339511010 339511011 339511012 339511013 339511014 339511015 339511016 339511017 339511018 339511019 339511020 339511021 339511022 339511023 339511024 339511025 339511026 339511027 339511028 339511029 339511030 339511031 339512001 339512002 339512003 339512004 339512005 339512006 339512007 339512008 339512009 339512010 339512011 339512012 339512013 339512014 339520001 339520002 339520003 339520004 339520005 339520006 339520007 339520008 339520009 339520010 339520011 339520012 339520013 339520014 339520015 339520016 339520017 339520018 339520019 339521001 339521002 339521003 339521004 339521005 339521006 339521007 339521008 339521009 339521010 339521011 339521012 339522001 339522002 339522003 339522004 339522005 339522006 339522007 339522008 339522009 339522010 339522011 339522012 339522013 339522014 339522015 339522016 339522017 339522018 339522019 339522020 339522021 339522022 339522023 339522024 339522025 339522026 339522027 339522028 339522029
ANNEXATION NO. 4
ASSESSOR'S PARCEL NUMBERS
Assessor's Parcel Numbers
333070069 333070070 333070071 333070075 333070080 333070081 333070082 Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 12
Menifee Mayor and City Council
September 17, 2025
Page
71 of 442
Ordinance Annex 28
11 ANNEXATION NO. 9
ASSESSOR'S PARCEL NUMBERS
Assessor's Parcel Numbers
331080005 331080006 331080007 331080008 331080009 331080010 331080011 331080012 331080018 331080019 331080020 331080021 331080024 331080025 331080027 331080028 ANNEXATION NO. 22A
ASSESSOR'S PARCEL NUMBERS
Assessor's Parcel Numbers
330220018 330220019 330230042 330230044 330230045 335070056 335070057 335070058 335430028 335530001 335530002 335530003 335530004 335530005 335530006 335530007 335530008 335530009 335530010 335531001 335531002 335531003 335531004 335531005 335531006 335531007 335532001 335532002 335532003 335532004 335532005 335532006 335532007 335532008 335532009 335532010 335532011 335532012 335532013 335532014 335532015 335532016 335532017 335532018 335532019 335532020 335532021 335532022 335533001 335533002 335533003 335533004 335533005 335533006 335533007 335533008 335533009 335533010 335533011 335533012 335534001 335534002 335534003 335534004 335534005 335534006 335534007 335534008 335534009 335534010 335534011 335534012 335534013 335534014 335534015 335535001 335535002 335540001 335540002 335540003 335540004 335540005 335540006 335540007 335541001 335541002 335541003 335541004 335541005 335541006 335541007 335541008 335541009 335541010 335541011 335541012 335541013 335541014 335541015 335541016 335541017 335541018 335541019 335542001 335542002 335542003 335542004 335542005 335542006 335542007 335542008 335542009 335542010 335542011 335542012 335542013 335542014 335542015 335542016 335542017 335542018 335542019 335542020 335542021 335542022 335542023 335542024 335542025 335542026 335542027 335542028 335542029 335542030 335543001 335543002 335543003 335543004 335543005 335543006 335543007 335543008 335543009 335543010 335543011 335543012 335543013 335543014 335544001 335544002 335544003 335544004 335544005 335544006 335544007 335544008 335544009 335544010 335544011 335544012 335544013 335544014
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 13
Menifee Mayor and City Council
September 17, 2025
Page
72 of 442
Ordinance Annex 28
12 ANNEXATION NO. 23
ASSESSOR'S PARCEL NUMBERS
Assessor's Parcel Numbers
340580001 340580035 340590017 340591018 340603012 340610003 340580002 340580036 340590018 340591019 340603013 340610004 340580003 340580037 340590019 340591020 340603014 340610005 340580004 340580038 340590020 340591021 340603015 340610006 340580005 340580039 340590021 340591022 340603016 340610007 340580006 340580040 340590022 340600001 340603017 340610008 340580007 340580041 340590023 340600002 340603018 340610009 340580008 340580042 340590024 340600003 340603019 340610010 340580009 340580043 340590025 340601001 340603020 340610011 340580010 340580044 340590026 340601002 340603021 340610012 340580011 340580045 340590027 340601003 340603022 340610013 340580012 340580046 340590028 340601004 340603023 340610014 340580013 340580047 340590029 340601005 340603024 340610015 340580014 340581001 340590030 340601006 340603025 340610016 340580015 340581002 340590031 340601007 340603026 340610017 340580016 340581003 340590032 340602001 340603027 340610018 340580017 340581004 340590033 340602002 340603028 340610019 340580018 340581005 340591001 340602003 340603029 340610020 340580019 340590001 340591002 340602004 340603030 340610021 340580020 340590002 340591003 340602005 340603031 340610022 340580021 340590003 340591004 340602006 340603032 340610023 340580022 340590004 340591005 340602007 340603033 340610024 340580023 340590005 340591006 340602008 340603034 340610025 340580024 340590006 340591007 340603001 340603035 340610026 340580025 340590007 340591008 340603002 340603036 340610027 340580026 340590008 340591009 340603003 340603037 340610028 340580027 340590009 340591010 340603004 340603038 340610029 340580028 340590010 340591011 340603005 340603039 340610030 340580029 340590011 340591012 340603006 340603040 340610031 340580030 340590012 340591013 340603007 340603041 340610032 340580031 340590013 340591014 340603008 340603042 340610033 340580032 340590014 340591015 340603009 340603043
340580033 340590015 340591016 340603010 340610001
340580034 340590016 340591017 340603011 340610002
Item Title: 10.6
Second
Reading
and
Adoption
of
an
Ordinance
to
Levy
Special
Taxes
into
Community
Facilities
District
No.
2017-1
Maintenance
Services, Annexation No. 28, Nova Power
Item Page Number: 14
Menifee Mayor and City Council
September 17, 2025
Page
73 of 442
CITY OF MENIFEE
SUBJECT: Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant MEETING DATE: September 17, 2025
TO: Mayor and City Council
PREPARED BY: Kimberly Luna, Associate Planner
REVIEWED BY: Orlando Hernandez, Community Development Director APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve the Flow Down Provisions attached to the Memorandum of Understanding between Western Riverside Council of Governments (WRCOG) and the Southern California Association of Governments (SCAG); and
2. Approve and authorize the City Manager to execute an agreement with WRCOG for Regional Early Action Planning (REAP) Local Staff Assistance.
DISCUSSION
On March 2, 2022, City Council adopted Resolution No. 22-1127 approving Permit Ready Accessory Dwelling Unit (PRADU) plans to provide residents with cost effective and expedited options for constructing Accessory Dwelling Units (ADUs). The PRADU plans were prepared under the 2022 California Building Standards Code (Title 24). Beginning January 1, 2026, the 2025 California Building Standards Code will take effect, requiring updates to the existing PRADU plans to ensure compliance with new structural, energy efficiency, and accessibility standards.
The City is pursing funding to update the PRADU plans through a REAP 2.0 Grant administered by the SCAG and WRCOG. In order to apply for reimbursement through the REAP 2.0 Grant, the City must agree to the attached Memorandum of Understanding (MOU) between WRCOG and SCAG “Flow Down Provisions” as attached to this staff report. The Flow Down Provisions outline the City’s responsibilities for procurement, reporting, invoicing, and compliance with state requirements, and establishes SCAG and WRCOG’s roles in administering and reimbursing REAP 2.0 funds.
Additionally, the City would need to enter into an agreement with WRCOG through the REAP Local Staff Assistance Program, which outlines the terms between the City and WRCOG.
Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 1
Menifee Mayor and City Council
September 17, 2025
Page
74 of 442
City of Menifee Staff Report
MOU with SCAG & WRCOG
September 17, 2025
2 8
8 9
Approval of the Flow Down Provisions and WRCOG’s REAP Local Staff Assistance Program agreement is required prior to consideration of the item by WRCOG’s committee at its October 2025 meeting.
Approval of these items would allow the City to utilize REAP 2.0 funds to update the PRADU plans to meet the 2025 California Building Standard Code. These updates are necessary to maintain compliance with state law and to continue providing residents with streamlined affordable ADU construction options.
STRATEGIC PLAN OBJECTIVE
Thriving Economy
FISCAL IMPACT
At this time, there is no General Fund impact or funding implications. The total REAP 2.0 grant amount anticipated for updating the PRADU plans is $20,000. The City would contract with a consultant for this project and project expenses would be covered by the approved Fiscal Year 2025/2026 Planning Division professional services account. Reimbursement would be processed by WRCOG through REAP 2.0 on a cost-recovery basis. If the City is awarded the REAP 2.0 grant, staff would return to City Council to accept these funds.
ATTACHMENTS
1. Memorandum of Understanding between SCAG and WRCOG
2. Exhibit 1 - Flow Down Provisions
3. Exhibit A - Local Staff Assistance Program Agreement Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 2
Menifee Mayor and City Council
September 17, 2025
Page
75 of 442
MEMORANDUM OF UNDERSTANDING
No. M-018-25
SCAG Overall Work Program (OWP) No: 305-4927.04
Federal/State Awarding Agency: State of California, Department of Housing and Community Development
Sub-Recipient Name: Western Riverside Council of Governments Sub-Recipient’s UEI No: C589CLZSR4J7
Total Amount of Federal Funds Obligated to Sub-Recipient: $0 Total Amount of Non-Federal Funds Obligated to Sub-Recipient: $1,629,834.00 Total Amount of the Sub-Award: $1,629,834.00
Subaward Period of Performance Start Date: See Section 37 Subaward Period of Performance End Date: June 30, 2026
Type of Contract: Project Specific
Method of Payment: See Section 6 of this MOU
Project R&D: N/A
Indirect Cost Rate for the Award: See MOU Rate Confirmation sheet* Fringe Benefits Cost Rate for the Award: See MOU Rate Confirmation sheet* *See Section 9 of this MOU
Subaward Project Title: Western Riverside Council of Governments REAP 2.0 Subregional Partnership 2.0 Program Grant
Subaward Project Description: Western Riverside Council of Governments will utilize REAP 2.0 funding for eligible uses and activities as provided in the Subregional Partnership Program Guidelines.
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 3
Menifee Mayor and City Council
September 17, 2025
Page
76 of 442
MOU No. :M-018-25
SCAG Project/OWP No. : 305-4927.04
MEMORANDUM OF UNDERSTANDING
No. M-018-25
BETWEEN THE
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
AND WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS
FOR REAP 2.0 SUBREGIONAL PARTNERSHIP 2.0 PROGRAM GRANT
(SCAG Project/OWP No. 305-4927.04)
This Memorandum of Understanding (“MOU”) is entered into by and between the Southern California Association of Governments ( “ S C A G ” ) a n d Western Riverside Council of Governments (“Sub- Recipient”), for a Subregional Partnership (“SRP”) 2.0 Program Grant. SCAG and Sub-Recipient may be individually referred to as “Party” and collectively as “Parties.”
RECITALS
WHEREAS, the Regional Early Action Planning Grants Program of 2021 (“REAP 2.0”) was established with a principal goal to make funding available to Metropolitan Planning Organizations (“MPO”) and other regional entities for tr ansformative planning and impleme ntation activities tha t meet housing and equity goals, reduce Vehicle Miles Traveled per capita, and adv ance implementation of the region’s Sustainable Communities Strategy or Alternative Planning Strategy, as applicable;
WHEREAS, the California Department of Housing and Community Dev elopment (“HCD”) administers REAP 2.0 in accordance with Health and Safety Code sections 505 15.06 to 50515.10 (“Statutes”) and REAP 2.0 guidelines for MPO applicants released by HCD pursuant to the Statutes (“REAP 2.0 Guidelines”);
WHEREAS, SCAG is the federally d esignated MPO for Southern Cali fornia, primarily responsible for the development of a Regional Transportation Plan/Sustainable C ommunities Strategy (“RTP/SCS” also known as “Connect SoCal”) for the counties of Imperial, Los Angeles, Orange, San Bernardino, Riverside, and Ventura;
WHEREAS, HCD awarded funds to SCAG under REAP 2.0;
WHEREAS, SCAG’s Regional Counc il authorized funding for the SRP 2.0 Program and approved the guidelines for the SRP 2.0 Program (“Program Guidelines”);
WHEREAS, SCAG released a Call for Applications for the SRP 2.0 Program;
WHEREAS, Sub-Recipient, eligible for funds under the SRP 2.0 Pr ogram, developed and submitted the following proposed projects for the SRP 2.0 Program (collectively “Projects”);
Housing Technical Assistance
WHEREAS, SCAG reviewed the Sub-R ecipient’s Projects and determi ned the Projects to be consistent with the REAP 2.0 Guidelines and Program Guidelines, and approved the Projects to receive funding; and Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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WHEREAS, the purpose of this MOU is to describe the responsibilities of the Parties.
NOW THEREFORE, IT IS MUTUALLY AGREED THAT:
1. Recitals and Exhibits
The Recitals and all exhibits referred to in this MOU are incor porated herein by this reference and made a part of the provisions of this MOU.
2. Term
The Term of this MOU shall begin on the Effective Date and cont inue until June 30, 2026, (“Completion Date”), unless terminated earlier as provided here i n . T i m e i s o f t h e e s s e n c e i n t h e performance of services under this MOU.
3. Scope of Work and Sub-Recipient’s Responsibilities
a. Sub-Recipient shall be responsible for implementing the Projects in accordance with the “Scopes of Work” attached as:
Exhibit A-1 - Housing Technical Assistance
b. Interim deliverables and tasks for each project, including sub- allocated budgets and schedules, required to implement the Scopes of Work shall be documented using the Scope of Work Approval Form, attached as Exhibit B (“SO W Approval Form”). The SOW Appr oval Form(s) must be signed by SCAG Project Manager, SCAG Department Manager, SCAG Deputy Director or their designee and Sub-Recipient prior to the performance of the work outlined in the SOW Approval Form(s). The SOW Approval Form(s) may be signed by way of a ma nual or authorized digital signature, or a signature stamp. The SOW Approval Form(s) may b e used to document interim deliverables and interim delive rable budgets and schedules but may not be used to modify the deliverables and budget noted in this MOU. The SOW Approval Form(s) may be amended subject to approval by SCAG. No amendment to the SOW Approval Form(s) s hall be valid unless made in writing and signed by the Parties. If there is a conflict between the SOW Approval Form(s) and this MOU, this MOU shall prevail.
c. Sub-Recipient must demonstrate a clear and significant nexus to a l l t h e R E A P 2 . 0 G o a l s a n d Objectives including the definition of infill contained therein as described in Section 9 of this MOU, and must carry out the Projects to meet the REAP 2.0 Goals and Objectives. Any lack of action or action inconsistent with REAP 2.0 Goals and Objectives may result in review and could be subject to modification of funding, termination of this MOU, and repayment of the Grant Funds.
d. In compliance with Section 3.e., Sub-Recipient shall procure and manage one or more Consultants to ensure the Scopes of Work, as outlined in the most current f ully executed SOW Approval Form(s), are fully performed and the Projects are completed in compliance with this MOU and all applicable laws and regulations.
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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e. As a recipient of federal and state funds, SCAG has the respons ibility for ensuring that its procurement process complies with all applicable federal, state and funding requirements. For all agreements entered into containing funds provided under this MOU or to perform work under this MOU, Sub-Recipient shall procure in compliance with all applicable federal, state, and local laws and regulations. All REAP 2.0 fu nded procurements must be condu cted using a fair and competitive procurement process and sole source procurements are expressly prohibited.
f. The term “Consultant(s)” shall hereinafter refer to all entitie s that Sub-Recipient procures, manages, or otherwise enters int o contracts or agreements with, in furtherance of the Projects or this MOU regardless of the timi ng, nature of service/work provi ded or type of organization, including but not limited to government entities, political subdivisions, subrecipients, consultants, contractors, service providers, suppliers, independent contract ors, professionals, managers, architects, engineers, and subcontractors.
g. Upon request, Sub-Recipient shall provide information to the SC AG Project Manager regarding any existing solicitation includ ing but not limited to Requests for Proposals, Invitation for Bids, Request for Qualifications, and Requests for Quotation (collect ively “RFP”). For new RFPs developed or finalized after the Effective Date of this MOU, Su b-Recipient shall provide information to the SCAG Project Manager and obtain SCAG Project Manager’s written approval on any final RFP prior to its issuance. SCAG may require docume ntation of RFPs and Notices to Proceed before approval of invoice reimbursement.
h. When requested, Sub-Recipient sh all provide other related docum entation of compliance, as determined by SCAG, with applicable procurement requirements and terms and conditions of this MOU within ten (10) days of the request.
i. Sub-Recipient shall be responsib le for conducting a complete de tailed review: of Consultant(s)’ invoices prior to payment. The review shall include, but not be limited to, ensuring: (1) the work included in the invoice is correctly invoiced and supported; (2) hours worked equal hours invoiced; (3) charged rates are equal to the contracted rates; (4) materi als and services were received; and (5) that the work performed is consistent with the Scopes of Wo rk. Upon review, Sub-Recipient shall pay Consultant(s)’ invoices prior to submitting invoices to SCAG for reimbursement.
j. Sub-Recipient shall be accountable to SCAG and HCD to ensure Consultant(s)’ performance. Sub- Recipient’s Project Manager shall be responsible for final approval of Consultant(s)’ deliverables consistent with the Scopes of Work, as outlined in the most current fully executed SOW Approval Form(s); provided, however, that p rior to approving a deliverab le from the Consultant(s), Sub-
Recipient’s Project Manager shall consult with SCAG’s Project Manager.
k. Any and all notices, reports, o r other communications required by this MOU, including but not limited to invoices, accounting reports, supporting documentati on, and monitoring reports, shall be submitted under the penalty of perjury.
l. Sub-Recipient shall be responsib le for ensuring compliance with all applicable California Environmental Quality Act (CEQA) and National Environmental Pol icy Act (NEPA) Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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requirements, and, as applicable, shall serve as the implementi ng agency for environmental approval(s).
4. Project Management
a. All work under this MOU shall be coordinated with SCAG and Sub-Recipient through the Project Managers.
b. For purposes of this MOU, SCAG designates the following individual(s) as its Project Manager:
Christopher Tzeng
Program Manager
951-405-6711
[email protected]
SCAG reserves the right to change this designation.
c. For purposes of this MOU, Sub-Recipient designates the followin g individual(s) as its Project Manager:
Jessica Reyes Juarez
Associate Regional Planner
(213) 236-1802
[email protected]
Sub-Recipient reserves the right to change this designation upon written notice to SCAG.
5. Funding
a. SCAG’s contribution to the Projects is funded wholly with REAP 2.0 funds, in an amount not to exceed $1,629,834.00 (“Grant Funds”). The individual Projects s hall be funded as follows (“Project Funds”):
Housing Technical Assistance – $1,629,834.00
b. SCAG shall not be obligated to make payments for any Project costs that exceed the Project Funds for that Project or the Grant F unds for the Projects. SCAG shal l not be obligated to pay for any increase in Project costs which exceeds the Projects’ budget in cluded in this MOU and the most current fully executed SOW Appr oval Form(s), the Project Funds for that Project, or the Grant Funds for the Projects. SCAG shall not be obligated to make payments from any source other than funds provided by HCD to SCAG pursuant to REAP 2.0. In the even t HCD terminates its agreement to provide funds or reduces the funds provided, SCAG shall have the right to terminate this MOU, in accordance with Section 17, or to amend this MOU to reflect the changes in funding.
c. SCAG shall make payments to Sub-Recipient only for work perform ed as part of the Scopes of Work, as outlined in the most current fully executed SOW Approval Form(s), and consistent with REAP 2.0 Goals and Objectives, REAP 2.0 Guidelines, and Program Guidelines.
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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d. SCAG reserves the right, in its sole discretion, to discontinue funding any one or more of the Projects and/or terminate this MOU as described in Section 17.
e. Any costs for which Sub-Recipien t receives reimbursement or cre dit that is determined by a subsequent audit or other review by either SCAG, HCD, other Sta te authorities or federal cognizant agency to be ineligible or otherwise unallowable, are to be repaid by Sub-Recipient within thirty (30) calendar days of Sub-Recipient receiving not ice or a written demand for reimbursement from SCAG. Such re payment may include interest, penalties or related fees, as determined by HCD or other State authorities. Should Sub-Recipient fail to reimburse unallowable costs due to SCAG within thirty (30) calendar days of demand, or within such other period as may be agreed between both parties hereto, SCAG is authorized to wi thhold and/or off-set future payments to Sub-Recipient.
6. Invoices
a. This MOU is a Cost Reimbursement agreement. Amounts claimed must reflect the actual incurred and paid cost of completed work. The actual incurred and paid costs may not exceed each Projects’ budgets set forth in this MOU and the most current fully execut ed SOW Approval Form(s). All invoices submitted to SCAG for payment shall be e-mailed to [email protected] and copy the SCAG Project Manager (file cannot exceed 10MB). All invoices submitted to SCAG for the Projects shall reference the OWP Project Number (OWP No. 305-4927.04). A separate invoice must be submitted for each individual Project.
b. By the twenty-first day followi ng the start of a new month (i.e ., January 21, February 21, March 21), Sub-Recipient shall submit an invoice for each Project to SCAG using the electronic “Invoice Template” in accordance with the invoice submittal instructions and requirements noted in Exhibit C. Invoices must be submitted in both PDF format and Excel file format. Invoices shall contain a progress report portion which serves to confirm that the services have been performed and can be paid. All invoiced costs must be substantiated by providing doc umented support for the expense incurred, such as copies of payr oll reports, paid invoices, and proof of payment. The invoice progress report shall serve as the formal progress report for the Project and shall be signed by the Sub-Recipient. The progress report shall include, in narrative form, a description of services performed by Sub-Recipient’s staff and Consultant(s) as well as progress toward completion of tasks related to the Projects for the invoiced period and progr ess achieved toward the REAP 2.0 Goals and Objectives. SCAG shall review invoices for compliance with this MOU. If SCAG determines that an invoice is compliant with this MOU, SCAG shall approve the invoice and issue payment to the Sub-Recipient. If SCAG determines that an invoice is not compliant with this MOU or the most current fully executed SOW Approval Form, SCAG may withhold and/or off-set future payment(s) to the Sub-Recipient.
c. SCAG shall reimburse Sub-Recipient as promptly as SCAG’s fiscal procedures permit, using Electronic Fund Transfer, available at: ACH Vendor Payment Authorization Form , upon receipt of itemized invoices submitted in accordance with this MOU. Su b-Recipient shall complete the ACH Vendor Payment Authorization Form and email it to [email protected], prior to executing this MOU.
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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d. Incomplete or inaccurate invoices may be returned to Sub-Recipi ent for correction without payment until corrected and appr oved. SCAG may, at its discreti on, disallow any unsupported costs and process the invoice. If Sub-Recipient corrects the er ror, the disallowed items can be included in the next set of invoices.
e. Travel expenses and per diem rates are not to exceed the rates and policies specified by the State of California Department of Human Resources, which can be found at: https://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx.
f. The Parties acknowledge that SCAG’s fiscal year is from July 1 to June 30. Sub-Recipient agrees to submit all invoices to SCAG for services rendered through Ju ne 30th, no later than July 21 st during the Term of this MOU. SCAG shall not be obligated to pay Sub-Recipient for any invoice received after such date.
g. Sub-Recipient shall submit its final invoice to SCAG within thirty (30) days of the completion of each individual Project, but no later than within thirty (30) d ays after all Grant Funds have been expended, whichever is first. SCAG shall not be obligated to pa y-Sub Recipient for any invoice received after such date.
h. Sub-Recipient will require that its Consultant(s) pay any contr actors and subcontractors for satisfactorily completed work no later than ten (10) days of re ceipt of each payment from Sub- Recipient. The ten (10) calendar days period is applicable unle ss a shorter period is required by applicable law.
7. Reporting
a. At any time during the term of this MOU, SCAG may request addit ional information, as needed, to demonstrate satisfaction of all requirements identified in t he MOU and the most current fully executed SOW Approval Form.
b. By February 10 of each year following receipt of funding pursua nt to this MOU, Sub-Recipient shall submit an Annual Report using the “Report Template,” attached as Exhibit D. Sub-Recipient shall submit a separate Annual Report for each Project. The Ann ual Report shall include, in narrative form, a description of services performed by Sub-Recipient’s staff and Consultant(s) as well as progress toward completion of tasks related to each Pro ject for the prior year, a reporting of all costs incurred for that period, and progress achieved to ward the REAP 2.0 Goals and Objectives.
c. When a Project is finalized, and no later than the Completion D ate, Sub-Recipient shall submit a Close-Out Report for the Project. At the time of the execution of this MOU, HCD has not provided the requirements for the Close- Out Report due to HCD by all gra ntees at the conclusion of the grant performance period. Therefore, the Close-Out Report forma t required by SCAG of Sub- Recipient is not available at this time, but will be provided when it becomes available.
d. All reports submitted to SCAG shall reference the OWP Project Number (OWP No. 305-4927.04).
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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8. Accounting
a. Sub-Recipient shall establish and maintain an accounting system and reports that properly accumulate incurred Project costs by line. The accounting syste m shall conform to Generally Accepted Accounting Principles (“GAAP”), enable the determination of incurred costs as interim points of completion, and provide support for payment vouchers and invoices.
b. Sub-Recipient shall establish a separate ledger account for rec eipts and expenditures of Project Funds and Grant Funds and maintain expenditure details in accordance with the Scopes of Work, as outlined in the most current fully executed SOW Approval Form(s), for each Project.
c. Sub-Recipient shall maintain doc umentation of its normal procur ement policy and competitive procurement bid process and completed procurements and financial records of expenditures incurred during the course of the Projects in accordance with GAAP.
9. Allowable Uses of Grant Funds
a. Project Funds and Grant Funds sha ll be expended in compliance w ith the REAP 2.0 Goals and Objectives, and as required meets the definition for “Infill,” as provided in the State REAP 2.0 Guidelines.
i. REAP 2.0 Goals (“Goals”) are to invest in housing, planning, an d infill housing-supportive infrastructure across the entire state in a manner that reduces Vehicle Miles Traveled (“VMT”), increases housing affordability, and advances equity. More detailed information on the Goals can be found in Section 201 of the REAP 2.0 Notice of Funding Availability (“NOFA”) and Final Guidelines for MPO Applicants and are made a part of the provisions of this MOU as if set forth in full.
ii. REAP 2.0 Objectives (“Objectives”) include: (1) accelerating infill development that facilitates housing supply, choice, and afford ability; (2) Affirmatively Fu rthering Fair Housing; (3) reducing vehicle miles traveled. More detailed information on the Objectives can be found in Section 202 of the REAP 2.0 NOFA and Final Guidelines for MPO Applicants and are made a part of the provisions of this MOU as if set forth in full.
b. Project Funds and Grant Funds shall only be used by Sub-Recipie nt for activities approved by SCAG and included in the Scopes of Work, as outlined in the mos t current fully executed SOW Approval Form(s).
c. Project Funds and Grant Funds may not be used for administrative costs of persons employed by Sub-Recipient for activities not directly related to eligible activities.
d. Sub-Recipient shall use no more t han five percent (5%) of the P roject Funds for administrative costs related to a Project, or a maximum of eighty-one thousand , four hundred and ninety-one dollars ($81,491), whichever is lower. For purposes of this MO U, administrative costs are the costs incurred in direct support of grant administration that are not included in the organization’s indirect cost pool. Additional funds may be used from other sou rces solely contributed by Sub- Recipient to support Sub-Recipient’s administration of the Projects.
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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i. To be eligible for administrative costs, Sub-Recipient must hav e clearly indicated if funds would be used towards administrative costs on or before the dat e the initial SOW Approval Form(s) is fully executed by bot h parties or within 30 days aft er the execution of this MOU, whichever is first.
ii. If Sub-Recipient is seeking reimbursement for indirect costs and/or fringe benefits costs, they must annually submit an Indirect C ost Allocation Plan (“ICAP”) or an Indirect Cost Rate Proposal (“ICRP”) to its cognizant agency or the Caltrans Internal Audits Office (“CIAO”) for indirect costs and/or fringe benefits costs in accordance with Title 2 Code of Federal Regulations Part 200 (2 CFR 200) U niform Administrative Require ments, Cost Principles, And Audit Requirements For Fede ral Awards or CIAO requirements. If applicable, the cognizant agency for indirect costs and/or fringe benefits cost s means the federal agency responsible for reviewing, nego tiating, and approving ICAPs or ICRPs. Sub-Recipient must provide their approved indirect cost rate and/or fringe benefit rate and provide a copy to SCAG Project Manager of the approved negotiated indirect cost rate agreement (“NICRA”) or a letter of acceptance issued by CIAO for the current fiscal year and subsequent years throughout the performance period.
iii. If Sub-Recipient is seeking reimb ursement for fringe benefits c osts with absence of the approved NICRA or a letter of acceptance issued by CIAO and proposes to use a rate to allocate the fringe benefits costs on the basis of entity-wide salaries and wages of the employees receiving the benefits, they m ust annually prepare the fringe b enefits cost allocation plan in accordance with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards and provide a letter from the Sub-Recipient’s independent auditor confirming the compliance for the current fiscal year and subsequent years throughout the performance period.
iv. If Sub-Recipient elects a de mini mis indirect cost rate as defi ned in 2 CFR 200 Uniform Administrative Requirements, Cost Principles, And Audit Require ments for Federal Awards, they must annually complete a ce rtification form provided by SC AG Project Manager to confirm the eligibility and compliance with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards and submit the signed form to SCAG Project Manager for the current fiscal year and subsequent years throughout the performance period. The de minimis rate is to be applied to modified total direct costs (MTDC) as defined by 2 CFR Part 200.1.
e. There must be a strong implement ation component for the funded activity through REAP 2.0, including, where appropriate, ag reement by Sub-Recipient to sub m i t t h e c o m p l e t e d p l a n n i n g document to the applicable board, council, or other entity for adoption or approval. If Sub- Recipient does not formally request adoption or approval of the funded activity, it may be subject to repayment of the Grant Funds.
10. Work Products
a. For purposes of this MOU, “Work Products” shall mean all deliverables created or produced under this MOU including, but not limited to, all deliverables conceived or made either solely or jointly with others during the term of this MOU and during a period of six months after the termination Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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thereof, which relates to the Projects. Work Products shall not include real property or capital improvements. Work Products includes all deliverables, inventio ns, innovations, improvements, or other works of authorship Sub- Recipient or Consultant(s) may conceive of or develop in the course of this MOU, whether or not they are eligible for patent, copyright, trademark, trade secret or other legal protection.
b. Sub-Recipient shall submit one (1) electronic copy of all Work Products associated with the Projects to the assigned SCAG Project Manager.
c. SCAG shall own all Work Products and may, at its sole discretio n, grant to Sub-Recipient a perpetual royalty-free, non-assignable, non-exclusive and irrevocable license to reproduce, publish or otherwise use Work Products r elated to the Projects and deve loped as part of this MOU; provided, however, that any repr oduction, publishing, or reuse of the Work Products will be at Sub-Recipient’s sole risk and without liability or legal exposure to SCAG.
11. Amendments
No amendment or variation of the terms of this MOU shall be valid unless made in writing and signed by the Parties. If an amendment is to become effective before the date of full execution by the Parties, the effective date of such amendment shall be no earlier than the date that SCAG received the request.
12. Notices
Any notice or notices required or permitted to be given pursuant to this MOU may be personally served on the other Party by the Party giving such notice, or may be s erved by certified mail, return receipt requested, to the following addresses:
To SCAG: Cindy Giraldo
Chief Financial Officer
Southern California Association of Governments
900 Wilshire Blvd., Suite 1700
Los Angeles, CA 90017
(213) 630-1413
[email protected]
SCAG reserves the right to change this designation.
To Sub-Recipient: Dr. Kurt Wilson
Executive Director
WRCOG
3390 University Ave., Suite 200, Riverside, CA 92807
951-405-6701
[email protected]
13. Insurance
a. Sub-Recipient, at their own expe nse, shall procure and maintain policies of insurance, or provide Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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evidence of self-insurance, of the types and amounts below, for the duration of the MOU. The policies shall state they afford primary coverage.
Insurance Type Requirements Limits
General Liability Commercial General
Liability insurance with
coverage at least as broad as
Insurance Services Office
form CG 00 01.
Not less than $2,000,000 per occurrence,
$4,000,000 general aggregate, for bodily injury,
personal injury, and property damage. The policy
must include contractual liability that has not
been amended. Any endorsement restricting
standard ISO “insured contract” language will
not
be accepted.
Automobile
Liability
Automobile insurance at
least as broad as Insurance
Services Office form CA 00
01. Covering bodily injury and property damage for
all activities of the Sub-Recipient arising out of or
in connection with work to be performed under
this MOU, including coverage for any owned,
hired, non-owned, or rented vehicles, in an
amount not less than $1,000,000 combined single
limit for each accident.
Workers’
Compensation/
Employer’s Liability
Workers’ Compensation
insurance as required by the
State of California and
Employer’s Liability
Insurance. Not required for
sole proprietors or Sub-
Recipients with no
emplo
yees.
Including Occupational Diseases in accordance
with California Law an d Employers’ Liability
Insurance with a limit of not less than $1,000,000
each accident.
Professional
Liability Insurance
Professional Liability (Errors
and Omissions) insurance
appropriate to the Sub-
Recipient’s profession.
With limits of not less than $1,000,000 per
occurrence. In addition, it shall be required that the professional liability insu rance policy remain in
effect for three (3) years after the Completion Date
of this MOU.
b. Higher Limits: no representation is made that the minimum insur ance requirements of this agreement are sufficient to cover the indemnity or other obligations of the sub-recipient under this agreement.
c. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i. SCAG, its officials, employees, and volunteers are to be covere d as additional insureds, as respects to liability arising out of the activities performed b y or on behalf of Sub-Recipient; products and completed operations of Sub-Recipient; premises owned, occupied or used by Sub- Recipient; or automobiles owned leased, hired or borrowed by Sub-Recipient
ii. For any claims related to this Project, Sub-Recipient’s insuran ce coverage shall be primary insurance as respects SCAG, its o fficials and employees. Any i nsurance or self-insurance Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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maintained by SCAG shall be excess of Sub-Recipient’s insurance and shall not contribute with it.
iii. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to SCAG, its officials and employees.
iv. Sub-Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
d. The Workers’ Compensation and Employer’s Liability policies shall include a waiver of subrogation endorsement in favor of SCAG, its, officials, employees, and volunteers.
e. Any deductibles or self-insured retentions in amounts over $10,000 must be declared to and approved by SCAG.
f. Insurance is to be placed with California admitted insurers with a current A.M. Best’s rating of no less than A and be admitted, unless otherwise approved by SCAG.
g. Sub-Recipient shall furnish SCAG with original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized by that insurer to bind coverage on its behalf. All documents are to be received and approved by SCAG before work commences. Upon request of SCAG at any time, Sub-Recipient shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
h. Sub-Recipient agrees to ensure that its Consultant(s) provide t he same minimum insurance coverage and endorsements required of Sub-recipient. Sub-Recipient agrees to monitor and review all such coverage and assumes all responsibility for ensuring t hat such coverage is provided in conformity with the requirements of this Section. However, in t he event Sub-Recipient’s Consultant(s) cannot comply with this requirement, which proof must be submitted to SCAG, Sub- Recipient shall be required to e nsure that its Consultant(s) pr ovide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Consultant(s) scope of work and services, with limits less than required of t he Sub-Recipient, but in all other terms consistent with the Sub-Recipient’s requirements under this MOU. This provision does not relieve Sub-Recipient of its contractual obligations under the MOU and/or limit its liability to the amount of insurance coverage provided by its Consultant(s). Thi s provision is intended solely to provide Sub-Recipient with the ability to utilize Consultant(s) who may be otherwise qualified to perform the work or services but m ay not ca rry the sa me insurance limits as required of Sub- Recipient under this MOU given th e limited scope of work or ser vices provided by the Consultant(s). Sub-Recipient agrees that upon request, all agre ements with Consultant(s) will be submitted to SCAG for review.
14. Indemnification
Sub-Recipient shall fully defend, indemnify and hold harmless S CAG, its members, officers, employees, and agents from any and all claims, losses, liabilities, damages, expenses, suits or actions including attorneys’ fees, brought forth or arising under any theories or assertions of liability, occurring Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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by or resulting from or otherwise related to the Projects or th is MOU. Such obligations shall not, however, extend to any claims, lo sses, liabilities, damages, expenses, suits or actions that arise from SCAG’s gross negligence or willful misconduct.
15. Disputes
Except as otherwise provided in this MOU, any dispute arising under this MOU which is not resolved by mutual agreement shall be dec ided through binding arbitratio n by a three (3) member panel in accordance with the rules of the American Arbitration Associati on and as provided in this provision.
If this provision differs from the rules of the American Arbitr ation Association, then this provision shall control. Sub-Recipient shal l continue with the responsib ilities under this MOU during any dispute until the dispute is resolved. A judgment upon the awa rd rendered by arbitration may be entered into any court having ju risdiction thereof. The arbitr ation panel shall have the authority to grant any remedy or relief that would have been available to th e Parties had the matter been heard in a court of law. Following arbitration, the arbitration panel shall prepare a written decision containing the essential findings and conclusions on which the award is based so as to ensure meaningful judicial review of the decision. All expenses and fees for the arbitrator and expenses for hearing facilities and other expenses of arbitration sh all be borne equally by both Pa rties unless they agree otherwise or unless the arbitrator in the award assesses such expenses again st one of the parties or allocates such expenses other than equally between the Parties. Either Party may bring an action in court to compel arbitration under this MOU and to enforce an arbitration award.
16. Noncompliance
a. In the event of nonperformance or noncompliance with any requir ement of this MOU, including but not limited to project eligibility, schedule, deliverables, or milestone timelines, as outlined in the most current fully executed SOW Approval Form(s), SCAG may:
i. Issue a written notice to stop work. If such notice is provided, Sub-Recipient and its Consultant(s) shall immediately cease all work under the MOU. SCAG has the sole discretion to determine that Sub-Recipient is in compliance with the terms and conditions af ter a stop work order, and to deliver a written notice to Sub-Recipient to resume work under this MOU.
ii. Require repayment of the Project Funds or the Grant Funds.
iii. Terminate this MOU pursuant to Section 17.
b. Notwithstanding the provisions set forth above, or any other provision contained in this MOU, no remedy conferred by any of the sp ecific provisions of this MOU or the SOW Approval Form(s), is intended to be exclusive of any other remedy, and each and e very remedy shall be cumulative and shall be in addition to every other remedy existing at law or in equity or by statute or otherwise.
17. Termination of MOU
a. Termination for Cancellation or Reduction in REAP 2.0 Funding. In the event HCD terminates or cancels funding to SCAG, this MOU is deemed to be terminated an d SCAG shall be relieved of any and all obligations under this MOU as of the effective date of HCD’s termination. In the event Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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HCD reduces funding to SCAG, SCAG shall have the unilateral right to stop work, proportionally reduce funding to Sub-Recipient or terminate this MOU.
b. Termination for Convenience. Either Party may terminate this MOU at any time by giving written notice to the other party of such termination at least thirty ( 30) calendar days before the effective date of such termination. Should SCAG terminate the MOU for con venience, upon receipt of the notice of termination, Sub-Recipient shall immediately take act ion to avoid incurring any additional obligation costs or expenses except as may be necessary to terminate its activities or the activities of its Consultant(s). SCAG shall pay Sub-Recipient i ts reasonable and allowable costs through the effective date of termination and is not liable for any expenses after termination, including any costs associated with Consultant(s). In such event, all finished or unfinished Work Products shall be provided to SCAG.
c. Termination for Cause. If through any cause, either Party shall fail to timely and adequately fulfill its obligations under this MOU, o r if either Party violates any of the covenants, terms, or stipulations of this MOU, the non-breaching Party shall thereup on have the right to terminate the MOU by giving not less than ten (10) calendar days written noti ce to the breaching Party of the intent to terminate and specifying the effective date thereof. The non-breaching Party shall provide a reasonable opportunity for the breaching Party to cure prior to termination. In no event shall such opportunity to cure extend beyond the term of the MOU. In the event that SCAG invokes this termination for cause provision, Sub-Recipient shall reimburse S CAG for all funds provided for the Projects and all finished or unfinished Work Products shall be provided to SCAG at its option.
18. Records Retention
a. Sub-Recipient and its Consultant(s) shall maintain and make available, in accordance with Section 19 of this MOU, all source docume nts, books and records connect ed with the Projects, documentation of its normal proc urement policy and competitive procurement bid process and completed procurements related to the Projects, all work performed under this MOU, all evidence of environmental clearance, and evidence demonstrating the funding was used for the appropriate purposes for a minimum of five (5) years after December 31, 202 6. Wherever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats.
b. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been started before the expiration of the required record retention period, all records shall be retained and made available by Sub-Recipient and it s Consultant(s) for five (5) y ears after: (a) the conclusion or resolution of the matter; (b) the date an audit resolution is achieved for each annual SCAG OWP; or (c) December 31, 2026, whichever is later.
19. Monitoring and Audits
a. SCAG may monitor expenditures an d activities of Sub-Recipient a nd its Consultant(s) as SCAG deems necessary to ensure compliance with the MOU, the Statutes, the REAP 2.0 Guidelines and the Program Guidelines.
b. At any time during the term of this MOU, SCAG, HCD, the Califor nia Department of General Services, the California Bureau of State Audits, or their desig nated representatives may perform Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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or cause to be performed a financial audit of any and all phase s of the Projects. At their request, Sub-Recipient shall provide, at its own expense, a financial au dit prepared by an independent certified public accountant.
c. Sub-Recipient agrees that SCAG, H CD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives shall have the right to review, obtain, and copy all records and supporting documentation relat ed to the performance of this MOU. Sub-Recipient agrees to provide any relevant information requested. Copies shall be made and furnished to SCAG upon request at no cost to SCAG.
d. Sub-Recipient agrees to permit SCAG, HCD, the California Depart ment of General Services, the California Bureau of State Audits, or their designated representatives access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees who might reasonably have information related to such records and inspecting and copying such books, records, accounts, and other mate rial that may be relevant to a matter under investigation for the purpose of determining compliance with this MOU, the Statutes, the REAP 2.0 Guidelines, or applicable state and federal laws, rules, and regulations.
e. If there are audit findings fro m SCAG or HCD’s audit, Sub-Recip ient must submit a detailed response acceptable to SCAG or HCD for each audit finding withi n ninety (90) days of the audit finding report.
20. Small Business and Disabled Veteran Business Enterprise Participation
a. If for this MOU Sub-Recipient made a commitment to achieve smal l business participation, then Sub-Recipient must within 60 days of receiving final payment un der this MOU (or within such other time period as may be specified elsewhere in this MOU) re port to SCAG the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
b. If for this MOU Sub-Recipient made a commitment to achieve disabled veteran business enterprise (“DVBE”) participation, then Sub-Recipient must within 60 days of receiving final payment under this MOU (or within such other time period as may be specified elsewhere in this MOU) certify in a report to SCAG: (1) the total amount the Sub-Recipient receiv ed under the MOU; (2) the name and address of the DVBE(s) that participated in the performance of the MOU; (3) the amount each DVBE received from the Sub-Recipient; (4) that all payments under the MOU have been made to the DVBE; and (5) the actual perc entage of DVBE participation t hat was achieved. A person or entity that knowingly provides fa lse information shall be subje ct to a civil penalty for each violation. (M&V Code § 999.5(d); Gov. Code § 14841.)
21. Compliance with Laws, Rules, and Regulations
a. Sub-Recipient agrees to comply with all federal, state and loca l laws, rules and regulations applicable to this MOU.
b. Non-Discrimination/Equal Employment Opportunity
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i. During the performance of this MOU, Sub-Recipient assures that no person shall be denied the MOU’s benefits, be excluded from participation or employmen t, be denied Project benefits, or be subjected to discrimination based on race, reli gious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gende r identity, gender expression , age, sexual orientation, or military and veteran status, under the Projects or any program or activity funded by this MOU, as required by Title VI of the Civil Rights Act of 1964, the Fa ir Housing Act (42 U.S.C. §§ 3601-20) and all implementing regulations, the Americans with Disabilities Act (“ADA”) of 1990 (42 U.S.C. §§ 12101 et seq .) and all applicable regulat ions and guidelines issued pursuant to the ADA, and the Age Discrimination Act of 1975 an d all implementing regulations. Sub-Recipient shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
ii. Sub-Recipient shall comply with the provisions of the Fair Empl oyment and Housing Act (Gov. Code § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs. tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulatio ns or standards adopted by HCD to implement such article.
iii. Sub-Recipient shall permit access by representatives of the Dep artment of Fair Employment and Housing, SCAG, and HCD upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of it s books, records, accounts, and all other sources of information and its facilities as the Depa rtment of Fair Employment and Housing, SCAG, or HCD shall require to ascertain compliance with this Section.
iv. Sub-Recipient shall give written notice of its obligations unde r this Section to labor organizations with which they have a collective bargaining or other agreement.
v. Sub-Recipient shall adopt and implement affirmative processes a nd procedures that provide information, outreach and promot ion of opportunities in the Pro jects to encourage participation of all persons regardless of race, color, nationa l origin, sex, re ligion, familial status, or disability. This includes, but is not limited to, a minority outreach program to ensure the inclusion, to the maximum extent possible, of minorities an d women, and entities owned by minorities and women, as required by 24 C.F.R. § 92.351.
c. Recycling Certification. Sub-Recipient shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to SCAG regardless of whether the product meets the requirements of Public Contrac t Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by th is subdivision shall specify th at the cartridges so comply (Pub.
Contract Code § 12205).
d. Anti-Trust Claims. Sub-Recipient, by signing this MOU, hereby c ertifies that if these services or goods are obtained by means of a c ompetitive bid, the Sub-Recip ient shall comply with Title 1, Division 5, Chapter 11 of the California Government Code (Gov. Code §§ 4550-4554).
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e. Child Support Compliance Act. If the Grant Funds provided under this MOU are in excess of $100,000, Sub-Recipient acknowledges in accordance with Public Contract Code 7110, that:
i. Sub-Recipient recognizes the importance of child and family sup port obligations and shall fully comply with all applicable state and federal laws relatin g to child and family support enforcement, including, but not limited to, disclosure of infor mation and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and
ii. Sub-Recipient, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new e mployees to the New Hire Registry maintained by the California Employment Development Department.
f. Priority Hiring Considerations. If this MOU includes services i n excess of $200,000, the Sub- Recipient shall give priority consideration in filling vacancies in positions funded by the MOU to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
g. Loss Leader. If this MOU involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC § 10344(e).)
22. Public Works and Construction
Without limiting the generality o f Section 21.a., Sub-Recipient agrees to ensure compliance with all applicable legal authority regarding construction standards and requirements, including but not limited to the following:
a. Labor Code Requirements
i. Sub-Recipient is hereby put on notice that the one or more of the Projects under the MOU may qualify as a public works project and Sub-Recipient will theref ore be required to determine whether the Project falls under a classification that would require payment of prevailing wages.
Services constituting public works are described in California Labor Code Sections 1720-1861, as may be amended or recodified by legislative action from time-to-time.
ii. If a Project qualifies as a public works project, Sub-Recipient shall be the Awarding Body for the public works project and required to comply with all requirements applicable to the Awarding Body.
iii. If Sub-Recipient or its Consulta nt(s) will perform services that require payment of prevailing wages, they are required to register with the California Department of Industrial Relations (DIR) in order to be compliant with the law. Neither Sub-Recipient nor its Consultant(s) may work on a public works project without a current and active DIR registration.
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iv. In the event that Sub-Recipient or its Consultant(s) engages in the performance of a public work under this MOU as defined by Labor Code Section 1770 et seq., Sub-Recipient and its Consultant(s) shall be required to cause such employees who are entitled to prevailing wages, to be paid the required wage amounts pursuant to applicable state law. Sub-Recipient and its Consultant(s) shall ensure compliance with the State of California’s General Prevailing Wage Rate requirements in accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances applicable to the work.
v. Sub-Recipient further acknowledges that any work that qualifies a s a p u b l i c w o r k w i t h i n t h e meaning of California Labor Code Section 1720 shall require Sub-Recipient and its Consultant(s) to comply with the provisions of California Labor Code Sections 1775 et seq. Sub-Recipient agrees to ensure compliance with Labor Code Section 1776 regarding retention and inspection of payroll records and noncompliance penalties, Labor Code Section 1777.5 regarding employment of registered apprentices, and Labor Code Section 1813 regarding forfeiture for violations of the maximum hours per day and per week provisions contained in the same chapter.
b. Sub-Recipient shall comply with all applicable federal, state, and local procurement requirements for public works and construction projects and shall advertise, open bids, award, and approve all construction contracts in accordance with the California Public Contract Code and the California Labor Code.
c. All construction contracts for the Projects shall be administer ed and managed by Sub-Recipient.
Sub-Recipient shall prepare or have prepared a detailed schedule of performance for the Projects, ensuring that all construction is completed within the timeline allowed by the MOU. Sub-Recipient shall be responsible for requiring the construction contractor to furnish any applicable labor and material bonds and payments and p erformance bonds naming the Su b-Recipient as obligee, and SCAG as additional obligee, or an insurance policy in lieu of such bonds.
d. Sub-Recipient agrees to procure any and all permits, licenses and approvals necessary to complete the Projects, including those necessary to perform design, cons truction, operation and maintenance, and to comply with all California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) requirements applicable to the Projects. Sub-Recipient shall pay all charges and fees and give all notices necessary or incidental to the Projects.
e. Sub-Recipient shall prepare, or have prepared, all plans, specifications and estimates for the Projects and ensure that the Projects comply with all applicable federal and state accessibility requirements, including but not limited to the Americans with Disabilities Ac t, including its implementing regulations at 24 CFR Part 8 and any amendments, and California Government Code Section 4450, and applicable requirements and guidance provided in Title 24 of the California Code of Regulations, for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility
and usability.
f. Sub-Recipient shall conduct all necessary due diligence for the Projects, including but not limited to performing necessary environmental assessments/review of enviro nmental hazard reports, conducting engineer/geotechnical review, commissioning title reports to identify and evaluate the condition of title and encumbranc es on the subject property, in cluding but not limited to any Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
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covenants, conditions and restrictions, determining the entity(ies) with site control, including whether any third parties have ownership or site control rights, and determining the suitability for the Projects.
g. Sub-Recipient shall ensure any contractors or subcontractors are paid in accordance with applicable laws and regulations.
h. Sub-Recipient shall comply with the procedure set forth in Public Contracts Code Section 9204 for processing contractor claims, paying undisputed amounts, and re quiring mediation of disputed amounts.
i. Sub-Recipient shall be responsible for ensuring ongoing maintenance of the Projects after completion.
SCAG shall not be responsible for ongoing maintenance of the Projects after completion.
23. Conflict of Interest
The Parties shall comply with all applicable federal and state conflict of interest laws, regulations, and policies.
24. Independent Contractor
Sub-Recipient and its Consultant(s) shall be independent contractors in the performance of this MOU, and not officers, employees, or agents of SCAG.
25. Assignment
Neither Party shall assign any rights or interests in this MOU, or any part thereof, without the written consent of each Party to this MOU, which consent may be granted , withheld or conditioned in the consenting Party’s sole and absolute discretion. Any assignment without such written consent shall be void and unenforceable. The covenants and agreement of this MOU shall inure to the benefit of and shall be binding upon each of the Parties and their respective successors and assignees.
26. Release of Information
a. Subject to any provisions of law , including but not limited to the California Public Records Act, any Work Product or materials d eemed confidential by either Par ty shall be held confidential by the receiving Party who shall safeguard such confidential materials from unauthorized disclosure, using the same standard of care to avoid disclosure as the rece iving Party treats its confidential information, but in no case less than reasonable care. Nothing furnished to either Party which is otherwise known or is generally known, or has become known, to the related industry shall be deemed confidential.
b. Sub-Recipient shall not release any information or Work Product s to a third party or otherwise publish or utilize any information or Work Products obtained or produced by it as a result of or in connection with the performance of services under this MOU with out the prior written authorization of SCAG, except as provided under this MOU or as required by law (including, without limitation, pursuant to the California Public Records Act).
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c. All public-facing communications mat erials relating to this MOU or its subject matter shall acknowledge SCAG. Communications m aterials include, but are not limited to, site signage, printed information materials, print and online publications, w ebsites, advertisements, video, public service announcements, social media postings, events, media advisories, news releases, and all other related materials.
d. To ensure consistency of public i nformation about SCAG programs and funded work products, Sub-Recipient is required to not ify and coordinate with SCAG Pr oject Manager who will coordinate with SCAG’s Manager of Media & Public Affairs or a specified designee on any media inquiries or plans for proactively providing information to media outlets.
e. All communication materials must be provided to SCAG Project Manager prior to completion so that inclusion of this element can be confirmed.
27. Non-Exclusivity
Nothing herein is intended nor shall be construed as creating an exclusive arrangement between SCAG and Sub-Recipient. This MOU shall not restrict SCAG from acquir ing similar, equal or like services from other entities or sources.
28. Severability
If any provision of this MOU is held to be illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.
29. Survival
The following sections survive expiration or termination of this MOU:
Section 5 (Funding)
Section 10 (Work Products)
Section 12 (Notices)
Section 13 (Insurance)
Section 14 (Indemnification)
Section 15 (Disputes)
Section 18 (Records Retention)
Section 19 (Monitoring and Audits)
Section 21 (Compliance with Laws, Rules, and Regulations) Section 22 (Public Works and Construction)
Section 23 (Conflict of Interest)
Section 26 (Release of Information)
Section 31 (Jurisdiction and Venue)
Section 32 (Waiver)
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30. Flow-Down Provisions
Sub-Recipient shall include the following provisions in all agr eements entered into containing funds provided under this MOU, require the provisions below that survive expiration or termination of this MOU to survive, and shall include a requirement in all agreemen ts that each of them in turn include the requirements in all contract s and subcontracts they enter i nto to perform work under the Project.
SCAG does not have a contractual relationship with Sub-Recipient’s Consultants, and Sub-Recipient shall be fully responsible for monitoring and ensuring compliance with these provisions.
Section 3.c. (Scope of Work and Sub-Recipient’s Responsibilities – nexus to REAP 2.0) Section 3.e. – 3.g. (Scope of Work and Sub-Recipient’s Responsibilities – procurements) Section 3.k. (Scope of Work and Sub-Recipient’s Responsibilities – penalty of perjury) Section 5.e. (Funding – repayment of ineligible costs)
Section 6 (Invoices)
Section 7 (Reporting)
Section 8 (Accounting)
Section 9 (Allowable Uses of Grant Funds)
Section 10 (Work Products)
Section 13 (Insurance)
Section 14 (Indemnification)
Section 18 (Records Retention)
Section 19 (Monitoring and Audits)
Section 20 (Small Business and Disabled Veteran Business Enterprise Participation) Section 21 (Compliance with Laws, Rules, and Regulations) Section 22 (Public Works and Construction)
Section 23 (Conflict of Interest)
Section 24 (Independent Contractor)
Section 25 (Assignment)
Section 26 (Release of Information)
Upon SCAG’s request, Sub-Recipient shall provide SCAG a copy of any such agreement.
31. Jurisdiction and Venue
This MOU shall be deemed an agreement under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Subject to t he provisions in Section 15, the Parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought thereunder shall be Los Angeles County, California.
32. Waiver
No delay or failure by either Party to exercise or enforce at a ny time any right or provision of this MOU shall be considered a waiver thereof of such Party’s right thereafter to exercise or enforce each and every right and provision of this MOU. A Waiver to be vali d shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.
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33. Standard of Care
Sub-Recipient and its Consultant(s) shall perform the work requ ired for the Project under this MOU in accordance with generally accepted industry standards, practices, and principles applicable to such work.
34. Force Majeure
Neither Party shall be liable or deemed to be in default for any delay or failure in performance under this MOU or interruption of services resulting, directly or indirectly, from acts of nature, civil or military authority, acts of public enemy, war, strikes, labor disputes, pandemics, or any other similar cause beyond the reasonable control of the Parties, provided that the Party seeking to delay or excuse its performance as a result of such event shall notify the other Party in writing of such circumstances within not more than ten (10) days following the first occurrence of the event formi ng the basis of the delay or excuse of performance. In the event that the Party seeking to delay or excuse its performance fails to timely deliver the notice described in the previous sentence, then such event shall not relieve the Party from its timely performance.
35. Entire MOU
This MOU, comprised of these terms and conditions, the attached exhibits, and any properly executed amendments, represents and contai ns the entire agreement of the Parties with respect to the matters set forth herein. This MOU supersedes any and all prior negotiations, discussions and, if any, previous agreements between the Parties with respect to the matters set forth herein.
36. Execution
This MOU, or any amendments relat ed thereto, may be executed in multiple c ounterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same agreement.
The signature page of this MOU or any amendments may be execute d by way of a manual or authorized digital signature. Delivery of an executed counterpa rt of a signature page to this MOU or an amendment by electronic transmission scanned pages shall be deemed effective as a delivery of a manually or digitally executed counterpart to this MOU or any amendment.
37. Effective Date
This MOU shall be effective as of the last date on which the do cument is executed by all Parties, except for those certain costs defined in Section 4d. (Reimburs ement) of the Program Guidelines specifically associated with program development, such as prepa ration of the program application, outreach to the subregional part ners’ jurisdictions, developmen t of guidelines and other related documents, and development of scopes of work, solicitation requ ests, and contracts, shall be eligible for reimbursement as of July 30, 2024.
38. Authority
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adopted or passed, as an official act of Sub-Recipient's govern ing body, authorizing receipt of the Grant Funds, and directing and designating the authorized representative(s) of Sub-Recipient to act in connection with the Projects and to provide such additional information as may be required by SCAG.
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SIGNATURE PAGE TO
MEMORANDUM OF UNDERSTANDING
No. M-018-25
IN WITNESS WHEREOF, the Parties have caused this Memorandum of Understanding to be executed by their duly authorized representatives as of the dates indicated below:
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (“SCAG”)
By: _______________________________________________ ___________ ______ Cindy Giraldo Date
Chief Financial Officer
APPROVED AS TO FORM:
By: _______________________________________________ ___________ ______ Richard Lam Date
Senior Deputy Legal Counsel
Western Riverside Council of Governments (“Sub-Recipient”)
By: _______________________________________________ ___________ ______ Dr. Kurt Wilson
Date
Executive Director
APPROVED AS TO FORM:
By: _______________________________________________ ___________ ______ Steven DeBaun
Date
General Counsel
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E 2/19/2025
2/19/2025
2/19/2025
2/19/2025
Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 26
Menifee Mayor and City Council
September 17, 2025
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Exhibit A – Scope of Work
Project Name: Housing Technical Assistance
Project Description: This work program provides technical assistance to WRCOG member jurisdictions to implement local housing element programs that support development and expand housing options in infill areas as defined in the state REAP 2.0 program guidelines. Key activities can include rezonings, General Plan and municipal code amendments, site preparations, infrastructure enhancements, and energy efficiency programs. The program will also assist cities in achieving the Prohousing Designation by supporting application development and implementing "prohousing" activities to enhance competitiveness for state funding. These efforts will tie into the REAP 2.0 program objectives to affirmatively further fair housing, reduce vehicle miles traveled, and accelerate infill development, addressing housing needs in infill areas in the WRCOG region.
Final Deliverable:
Prohousing designation packages, including specific adopted work plans Adopted work products delivered through Technical Assistance. Examples include but are not limited to development standards, zoning ordinances, general plans, specific plans, etc. Project Metrics
Project Budget: $1,629,834
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 27
Menifee Mayor and City Council
September 17, 2025
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100 of 442
Regional Early Action Planning Grants of 2021 (REAP 2.0) Subregional Partnership Program 2.0
Scope of Work Approval Form - Project Summary
1 Subregion:
Project:
☐Original Scope of Work Approval
☐Revision Requested to A dd, Remove, or Change Project Manager ☐Revision Requested to Project Tasks (Please check all that apply) ☐Revise/Delete a Previously Approved Task ☐Revise Task Budget ☐Change Project/Task Date ☐Change in Deliverable (Interim) ☐Other (Please describe)
SCAG Approval Date: ___________________________
Revision No. NUMBER
Revision Effective Date: _________________________
Original Approved Summary of Projects Tasks (approved on DATE)
P
roject/Activity Tasks Outline
Task and sub-tasks Staff/Consultant Estimated cost Begin date End date Deliverable
1.0 Project
Administration and
Management
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date.
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a date.
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date.
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a date.
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date.
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a date.
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date.
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a date.
Total Project Cost $Click to
enter text.
Exhibit B – Scope of Work Approval Form
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 28
Menifee Mayor and City Council
September 17, 2025
Page
101 of 442
Regional Early Action Planning Grants of 2021 (REAP 2.0) Subregional Partnership Program 2.0
Scope of Work Approval Form - Project Summary
2 Requested Revisions to Project Tasks
If a revision is requested, please also update the project/activity task outline(s) below and highlight the changes.
Revised Project/Activity Tasks Outline
Task and sub-tasks Staff/Consultant Estimated cost Begin date End date Deliverable
1.0 Project
Administration and
Management
Both $Click or
tap here to
enter text.
Both $Click or
tap here to
enter text.
Click to
enter a
date.
Click to enter
a date.
Both $Click or
tap here to
enter text.
Click to
enter a
date.
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a date.
Both $Click or
tap here to
enter text.
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enter a
date.
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a date.
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tap here to
enter text.
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enter a
date.
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a date.
Total Project Cost $Click to
enter text.
Route all budget changes to Accounting and B&G.
Signatures below to approve revisions also indicate approval of any modifications to subsequent pages.
Revision Approval Requested By: Revision Approved By:
SRP2 PROJECT MANAGER SCAG Department Manager
Name / Title Name / Title
_______________________________________ _______________________________________ Signature Date Signature Date
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 29
Menifee Mayor and City Council
September 17, 2025
Page
102 of 442
Regional Early Action Planning Grants of 2021 (REAP 2.0) Subregional Partnership Program 2.0
Scope of Work Approval Form - Project Summary
3 Revision Approved By:
SCAG Deputy Director or Authorized Designee
Name / Title
________________________________________
Signature Date
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 30
Menifee Mayor and City Council
September 17, 2025
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Regional Early Action Planning (REAP) Grant
Subregional Partnership Program 2.0
Scope of Work Approval Form – New Project Sheets
4 Project Metrics
Each REAP 2.0 project requires metrics to quantitatively measure the project’s outcome. Project metrics selected on this form will be included in the REAP 2.0 SRP2 quarterly progress reporting form. Please select all metrics that will apply to your approved projects:
1. Sample
☐ Sample
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 31
Menifee Mayor and City Council
September 17, 2025
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Regional Early Action Planning (REAP) Grant
Subregional Partnership Program 2.0
Scope of Work Approval Form – New Project Sheets
5 1 Project
☐ Metrics for this project have been selected in the “Project Metrics” portion of this form.
_____ (Insert Number of) Procurements Expected for this Project
Brief Description of Project: (Pulled from project application)
Alignment with SCAG Connect SoCal regional priorities:
Connection to REAP 2.0 Objectives (AFFH, Reducing VMT, Accelerating Infill Development):
Signatures on this page indicate approval of the initial Scope of Work Approval Form in its entirety. Revisions do not require new signatures in this section.
Initial SAF Approved By: Initial SAF Approved By:
SRP2 Project Manager SCAG Department Manager Name / Title Name / Title
________________________________________ ______________________________________ Signature Date Signature Date
Initial SAF Approved By:
SCAG Deputy Director or Authorized Designee
Name / Title
________________________________________
Signature
Date
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 32
Menifee Mayor and City Council
September 17, 2025
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Exhibit C
Invoice Submittal Requirements
SCAG will provide the Sub-Recipient an Invoice Template in Excel file format. The Invoice Template must be used to request reimbursement from SCAG. Detailed submittal instructions for filling out and submitting are provided in the Invoice Template . The Invoice Template may be amended from time to time and does not guarantee that any invoi ces will be approved or that the Sub-Recipient will receive payment. The Invoice Template will require information and supporting documentation such as, but not limited to:
a. SCAG’s “Bill To” information as stated in the above paragraph “b.” of this section; b. Invoice number specified by the Sub-Recipient. The invoice number must be unique for each invoice submitted;
c. Invoice date;
d. Billing period specified with beginning and ending dates. The beginning date must not be sooner than the MOU Effective Date of the Agreement, or within any previous billing dates;
e. Total amount due for the billing period;
f. MOU Number, SCAG Project/OWP Number, and the MOU Term Date; g. Project Title;
h. Agency Name, Agency Project Manager Name, and Project Manager Email Address; and i. SCAG Project Manager Name.
j. Progress report
k. Cost by task and/or cost category
l. Detailed description of Other Direct Charges
m. Proof of payment
n. Timesheets
o. Payroll report/Payroll registers
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 33
Menifee Mayor and City Council
September 17, 2025
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Exhibit D – Sub-Recipient Report Template
PENDING GUIDANCE FROM HCD
Docusign Envelope ID: 96F3D327-524E-4A3A-BED6-BD7090B7053E Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 34
Menifee Mayor and City Council
September 17, 2025
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Exhibit 1 – Page 1
Exhibit 1
FLOW DOWN PROVISIONS
Reference in this Exhibit 1 to “this MOU” or “the MOU” shall mean and refer to the Western Riverside Council of Governments Regional Early Action Planning ( “REAP”) Local Staff Assistance Program Agreement to which these Flow Down provisions are attached. CITY agrees that it shall comply with the Flow Down Provisions as set forth below. The term “Projects” as used in these Flow Down Provisions shall mean and refer only to the Project to be completed by CITY as described in the Western Riverside Council of Governments Regional Early Action Planning (“REAP”) Local Staff Assistance Program Agreement.
3. Scope of Work and Sub-Recipient’s Responsibilities
c. CITY must demonstrate a clear and significant nexus to all the REAP 2.0 Goals and Objectives, including the definition of infill contained therein as described in Section 9 of this MOU, and must carry out the Projects to meet t he REAP 2.0 Goals and Objectives. Any lack of action or action inconsistent with REAP 2.0 Goals and Objectives may result in review and could be subject to modification of funding, termination of SCAG MOU or this MOU, and repayment of the Grant Funds.
e. As a recipient of federal and state funds, SCAG has the responsibility for ensuring that its procurement process complies with all applicable federal, state and funding requirements. For all agreements entered into containing funds provided under this MOU or to perform work under this MOU, CITY shall procure in compliance with all applicable federal, state, and local laws and regulations. All REAP 2.0 procurement must be conducted using a fair and competitive procurement process and sole source procurements are expressly prohibited.
f. The term “Consultant(s)” shall hereinafter refer to all entities that CITY procures, manages, or otherwise enters into contracts or agreements with, in furtherance of the Projects or this MOU regardless of the timing, nature of service/work provided or type of organization, including but not limited to government entities, political subdivisions, subrecipients, consultants, contractors, service providers, suppliers, independent contractors, professionals, managers, architects, engineers, and subcontractors.
g. Upon request, CITY shall provide information to the WRCOG or SCAG Project Manager regarding any existing solicitation including but not limited to Requests for Proposals, Invitation for Bids, Request for Qualifications, and Requests for Quotation (collectively “RFP”). For new RFPs developed or finalized after the Effective Date of this MOU, CITY shall provide information to WRCOG or SCAG Project Manager and obtain WRCOG or SCAG Project Manager’s written approval on any RFP prior to its issuance. SCAG may require documentation of RFPs and Notices to Proceed before approval of WRCOG and CITY invoice reimbursement
k. Any and all notices, reports, or other communications required by SCAG MOU or this MOU, including but not limited to invoices, accounting reports, supporting documentation, and monitoring reports, shall be submitted under the penalty of perjury
5. Funding
e. Any costs for which CITY receives reimbursement or credit that is determined by a subsequent audit or other review by either SCAG, HCD, other State authorities or federal cognizant agency to be ineligible or otherwise unallowable, are to be repaid by CITY within thirty (30) calendar days of CITY receiving notice or a written demand for reimbursement from SCAG. Such repayment Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 35
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September 17, 2025
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Exhibit 1 – Page 2
may include interest, penalties or related fees, as determined by HCD or other State authorities.
Should CITY fail to reimburse unallowable costs due to SCAG within thirty (30) calendar days of demand, or within such other period as may be agreed between both parties hereto, SCAG is authorized to withhold and/or off-set future payments to WRCOG and CITY.
6. Invoices
a. SCAG MOU and this MOU are Cost Reimbursement agreements. Amounts claimed must reflect the actual incurred and paid cos t of completed work. The actual incurred and paid costs may not exceed each Project’s budget set forth in this MOU and the most current fully executed SOW Approval Form (s). All invoices submitted to WRCOG for payment shall be e -mailed to [email protected] (file cannot exceed 10MB). All invoices submitted to WRCOG for the Projects shall reference the OWP Project Number (OWP No. 305 -4927.04). A separate invoice must be submitted for each individual Project.
b. By the seventh day following the start of a new month (e.g., January 7, February 7, March 7), CITY shall submit an invoice for each Project to WRCOG using the “Invoice Template” provided.
Invoices must be submitted in both PDF format and the Excel file format. Invoices shall contain a progress report portion which serves to confirm that the services have been performed and can be paid. All invoiced costs must be substantiated by providing documented support for the expense incurred, such as copies of payroll reports, paid invoices, and proof of payment. The invoice progress report shall serve as the formal progress report for the Project and shall be signed by the CITY. The progress report shall include, in narrative form, a description of services performed by CITY’s staff and Consultant(s) as well as progress toward completion of tasks related to the Projects for the invoiced period and progress achieved toward the REAP 2.0 Goals and Objectives.
WRCOG shall submit an invoice to SCAG for each project by the 21 st day following the start of a
new month (e.g., January 21, February 21, March 21). SCAG shall review invoices for compliance with the SCAG MOU. If SCAG determines that an invoice is compliant with the SCAG MOU, SCAG shall approve the invoice and issue payme nt to WRCOG. WRCOG agrees to reimburse CITY for the eligible and allowable costs completed per Exhibit A (Western Riverside Council Of Governments Regional Early Action Planning (“R EAP”) Local Staff Assistance Program Agreement) and agreed Scope and budget no later than thirty (30) days from the receipt of each invoice from CITY.
c. SCAG shall reimburse WRCOG as promptly as SCAG’s fiscal procedures permit, Electronic Fund Transfer, available at: ACH Vendor Payment Authorization Form, upon receipt of itemized invoices submitted in accordance with this MOU. WRCOG shall complete the ACH Vendor Payment Authorization Form and email it to [email protected], prior to executing this MOU.
d. Incomplete or inaccurate invoices may be returned to WRCOG or CITY for correction without payment until corrected and approved. SCAG may, at its discretion, disallow any unsupported costs and process the invoice. If WRCOG or CITY corrects the error, the disallowed items can be included in the next set of invoices.
e. Travel expenses and per diem rates are not to exceed the rates and policies specified by the State of California Department of Human Resources which can be found at:
https://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx.
f. The Parties acknowledge that SCAG’s fiscal year is from July 1 to June 30. CITY agrees to submit all invoices to WRCOG for services rendered through June 30th, no later than July 7 th during the Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 36
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September 17, 2025
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Exhibit 1 – Page 3
Term of this MOU. SCAG and WRCOG shall not be obligated to pay CITY for any invoice received after such date.
g. CITY shall submit its final invoice to WRCOG within twenty (20) days of the completion of each individual Project, but no later than within twenty (20) days after all Grant Funds have been expended, whichever is first. SCAG and WRCOG shall not be obligated to pay- CITY for any invoice received after such date.
h. CITY will require that its Consultant(s) pay any contractors and subcontractors for satisfactorily completed work no later than ten (10) days of receipt of each payment from Sub- Recipient. The ten (10) calendar days period is applicable unless a shorter period is required by applicable law.
7. Reporting
a. At any time during the term of this MOU, SCAG or WRCOG may request additional information, as needed, to demonstrate satisfaction of all requirements identified in the MOU and the most current fully executed SOW Approval Form.
b. By February 1st of each year following receipt of funding pursuant to this MOU, CITY shall submit to WRCOG an Annual Report using the “Report Template” provided. CITY shall submit a separate Annual Report for each Project. The Annual Report shall include, in narrative form, a description of services performed by CITY’s staff and Consultant(s) as well as progress toward completion of tasks related to each Project for the prior year, a reporting of all costs incurred for that period, and progress achieved tow ard the REAP 2.0 Goals and Objectives. By February 10 of each year following receipt of funding pursuant of this MOU, WRCOG shall submit to SCAG an Annual Report for each Project.
c. When a Project is finalized, and no later than ten (10) days before the Completion Date , CITY shall submit a Close-Out Report for the Project to WRCOG. WRCOG shall then submit a Close- Out Report for the Project to SCAG when a project is finalized, and no later than the Completion Date. At the time of the execution of this MOU, HCD has not provided the requirements for the Close-Out Report due to HCD by all grantees at the conclusion of the grant performance period.
Therefore, the Close-Out Report format required by SCAG of CITY is not available at this time but will be provided when it becomes available.
d. All reports submitted to WRCOG and SCAG shall reference the OWP Project Number (OWP No.305-4927.04).
8. Accounting
a. CITY shall establish and maintain an accounting system and reports that properly accumulate incurred Project costs by line. The accounting system shall conform to Generally Accepted Accounting Principles (“GAAP”), enable the determination of incurred costs as interim points of completion, and provide support for payment vouchers and invoices
b. CITY shall establish a separate ledger account for receipts and expenditures of Project Funds and Grant Funds and maintain expenditure details in accordance with the Scopes of Work, as outlined in the most current fully executed SOW Approval Form(s), for each Project.
c. CITY shall maintain documentation of its normal procurement policy and competitive procurement bid process and completed procurements, and financial records of expenditures incurred during the Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 37
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Exhibit 1 – Page 4
course of the Projects in accordance with GAAP.
9. Allowable Uses of Grant Funds
a. Project Funds and Grant Funds shall be expended in compliance with the REAP 2.0 Goals and Objectives, and as required meets the definition for “Infill,” as provided in the State REAP 2.0 Guidelines.
i. REAP 2.0 Goals (“Goals”) are to invest in housing, planning, and infill housing- supportive infrastructure across the entire state in a manner that reduces Vehicle Miles Traveled (“VMT”), increases housing affordability, and advances equity.
More detailed information on the Goals can be found in Section 201 of the REAP
2.0 Notice of Funding Availability (“NOFA”) and Final Guidelines for MPO Applicants and are made a part of the provisions of the SCAG MOU as if set forth in full.
ii. REAP 2.0 Objectives (“Objectives”) include: (1) accelerating infill development that facilitates housing supply, choice, and affordability; (2) Affirmatively Furthering Fair Housing; (3) reducing vehicle miles traveled. More detailed information on the Objectives can be found in Section 202 of the REAP 2.0 NOFA and Final Guidelines for MPO Applicants and are made a part of the provisions of the SCAG MOU as if set forth in full.
b. Project Funds and Grant Funds shall only be used by WRCOG and CITY for activities approved by SCAG and included in the Scopes of Work, as outlined in the most current fully executed SOW Approval Form(s).
c. Project Funds and Grant Funds may not be used for administrative costs of persons employed by WRCOG and CITY for activities not directly related to eligible activities. d. There must be a strong implementation component for the funded activity through REAP 2.0, including, where appropriate, agreement by CITY to submit the completed planning document to the applicable board, council, or other entity for adoption or approval. If CITY does not formally request adoption or approval of the funded activity, it may be subject to repayment of the Grant Funds.
10. Work Products
a. For purposes of this MOU, “Work Products” shall mean all deliverables created or produced under this MOU including, but not limited to, all deliverables conceived or made either solely or jointly with others during the term of this MOU and during a period of six (6) months after the termination thereof, which relates to the Projects. Work Products shall not include real property or capital improvements. Work Products includes all deliverables, inventions, innovations, improvements, or other works of authors hip CITY or Consultant(s) may conceive of or develop in the course of this MOU, whether or not they are eligible for patent, copyright, trademark, trade secret or other legal protection.
b. CITY shall submit one (1) electronic copy of all Work Products associated with the Projects to WRCOG. WRCOG shall submit to the assigned SCAG Project Manager.
c. SCAG shall own all Work Products and may, at its sole discretion, grant to CITY and WRCOG a Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 38
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Exhibit 1 – Page 5
perpetual royalty-free, non- assignable, non-exclusive and irrevocable license to reproduce, publish or otherwise use Work Products related to the Projects and developed as part of this MOU; provided, however, that any reproduction, publishing, or reuse of the Work Products will be at CITY or WRCOG’s sole risk and without liability or legal exposure to SCAG.
13. Insurance
a. CITY, at their own expense, shall procure and maintain policies of insurance, or provide evidence of self-insurance, of the types and amounts below, for the duration of the MOU. The policies shall state they afford primary coverage.
Insurance Type Requirements Limits
General Liability Commercial General
Liability insurance with
coverage at least as broad as
Insurance Services Office
form CG 00 01.
Not less than $2,000,000 per occurrence,
$4,000,000 general aggregate, for bodily injury,
personal injury, and property damage. The
policy must include contractual liability that has
not been amended. Any endorsement restricting
standard ISO “insured contract” language will
not be accepted.
Automobile
Liability
Automobile insurance at
least as broad as Insurance
Services Office form CA 00
01. Covering bodily injury and property damage for
all activities of the Sub-Recipient arising out of
or in connection with work to be performed
under this MOU, including coverage for any
owned, hired, non-owned, or rented vehicles, in
an amount not less than $1,000,000 combined
single limit for each accident.
Workers’
Compensation/
Employer’s Liability
Workers’ Compensation
insurance as required by the
State of California and
Employer’s Liability
Insurance. Not required for
sole proprietors or
Sub-Recipients with no
employees.
Including Occupational Diseases in accordance
with California Law and Employers’ Liability
Insurance with a limit of not less than
$1,000,000 each accident.
Professional
Liability Insurance
Professional Liability
(Errors and Omissions)
insurance appropriate to the
Sub-Recipient’s profession.
With limits of not less than $1,000,000 per
occurrence. In addition, it shall be required that
the professional liability insurance policy remain
in effect for three (3) years after the Completion
Date of this MOU.
Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 39
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Exhibit 1 – Page 6
b. Higher Limits: N o representation is made that the minimum insurance requirements of this agreement are sufficient to cover the indemnity or other obligations of CITY under this agreement.
c. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i. SCAG, WRCOG and their officials, employees, and volunteers are to be covered as additional insureds, as respects to liability arising out of the activities performed by or on behalf of CITY; products and completed operations of CITY; premises owned, occupied or used by CITY ; or automobiles owned leased, hired or borrowed by CITY.
ii. For any claims related to this Project, CITY ’s insurance coverage shall be primary insurance as respects SCAG, WRCOG, their officials and employees. Any insurance or self-insurance maintained by SCAG shall be excess of CITY’s insurance and shall not contribute with it.
iii. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to SCAG, WRCOG , their officials and employees.
iv. CITY’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
d. The Workers’ Compensation and Employer’s Liability policies shall include a waiver of subrogation endorsement in favor of SCAG, WRCOG, their, officials, employees, and volunteers. e. Any deductibles or self-insured retentions in amounts over $10,000 must be declared to WRCOG and approved by SCAG.
f. Insurance is to be placed with California admitted insurers with a current A.M. Best’s rating of no less than A and be admitted, unless otherwise approved by SCAG. g. CITY shall furnish WRCOG , for provision to SCAG, original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized by that insurer to bind coverage on its behalf. All documents are to be received and approved by SCAG be fore work commences. Upon request of SCAG at any time, CITY shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
h. CITY agrees to ensure that its Consultant (s) provide the same minimum insurance coverage and endorsements required of CITY . CITY agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. However, in the event CITY ’s Consultant(s) cannot comply with this requirement, which proof must be submitted to WRCOG for approval by SCAG, CITY shall be required to ensure that its Consultant(s) provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Consultant(s) scope of work and services, with limits less than required of the Sub-Recipient, but in all other terms consistent with the CITY ’s requirements under this MOU. This provision does not relieve CITY of its Item Title: 10.7
Agreement with Western Riverside Council of Governments to Apply for the Regional Early Action Planning 2.0 Grant Item Page Number: 40
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Exhibit 1 – Page 7
contractual obligations under the MOU and/or limit its liability to the amount of insurance coverage provided by its Consultant(s). This provision is intended solely to provide CITY with the ability to utilize Consultant(s) who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of CITY under this MOU given the limited scope of work or services provided by the Consultant(s). CITY agrees that upon request, all agreements with Consultant(s) will be submitted to SCAG for review.
14. Indemnification
CITY shall fully defend, indemnify and hold harmless SCAG, its members, WRCOG, their officers, employees, and agents from any and all claims, losses, liabilities, damages, expenses, suits or actions including attorneys’ fees, brought forth or arising under any theories or assertions of liability, occurring by or resulting from or otherwise related to the Projects or this MOU. Such obligations shall not, however, extend to any claims, losses, liabilities, damages, expenses, suits or actions that arise from SCAG’s or WRCOG’s gross negligence or willful misconduct.
18. Records Retention
a. CITY and its Consultant(s) shall maintain and make available, in accordance with Section 19 of this MOU, all source documents, books and records connected with the Projects, documentation of its normal procurement policy and competitive procurement bid process and completed procurements related to the Projects, all work performed under this MOU, all evidence of environmental clearance, and evidence demonstrating the funding was used for the appropriate purposes for a minimum of five (5) years after December 31, 2026. Wherever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats. b. If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been started before the expiration of the required record retention period, all records shall be retained and made available by CITY and its Consultant(s) for five (5) years after: (a) the conclusion or resolution of the matter; (b) the date an audit resolution is achieved for each annual SCAG OWP; or (c) December 31, 2026, whichever is later.
19. Monitoring and Audits
a. SCAG and WRCOG may monitor expenditures and activities of CITY and its Consultant(s) as deemed necessary to ensure compliance with the MOU, the Statutes, the REAP 2.0 Guidelines and the Program Guidelines.
b. At any time during the term of this MOU, SCAG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives may perform or cause to be performed a financial audit of any and all phases of th e Projects. At their request, CITY shall provide, at its own expense, a financial audit prepared by an independent certified public accountant.
c. CITY agrees that SCAG, WRCOG, HCD, the California Department of General Services, the California Bureau of State Audits, or their designated representatives shall have the right to review, obtain, and copy all records and supporting documentation related to the performance of this MOU.
CITY agrees to provide any relevant information requested. Copies shall be made and furnished to WRCOG or SCAG upon request at no cost to WRCOG or SCAG.
d. CITY agrees to permit SCAG, WRCOG, HCD, the California Department of General Services, the Item Title: 10.7
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California Bureau of State Audits, or their designated representatives access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees who might reasonably have information related to such records and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this MOU, the Statutes, the REAP 2.0 Guidelines, or applicable state and federal laws, rules, and regulations.
e. If there are audit findings from SCAG or HCD’s audit, CITY must submit a detailed response acceptable to SCAG or HCD for each audit finding within ninety (90) days of the audit finding report.
20. Small Business and Disabled Veteran Business Enterprise Participation
a. If for this MOU CITY made a commitment to achieve small business participation, then CITY must within 60 days of receiving final payment under this MOU (or within such other time period as may be specified elsewhere in this MOU) report to WRCOG the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
b. If for this MOU CITY made a commitment to achieve disabled veteran business enterprise (“DVBE”) participation, then CITY must within 60 days of receiving final payment under this MOU (or within such other time period as may be specified elsewhere in this MOU) certify in a report to WRCOG: (1) the total amount the CITY received under the MOU; (2) the name and address of the DVBE(s) that participated in the performance of the MOU; (3) the amount each DVBE received from the CITY; (4) that all payments under the MOU have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (M&V Code § 999.5(d); Gov. Code § 14841.)
21.Compliance with Laws, Rules, and Regulations
a. CITY agrees to comply with all federal, state and local laws, rules and regulations applicable to this MOU.
b. Non-Discrimination/Equal Employment Opportunity
i. During the performance of this MOU, CITY assures that no person shall be denied the MOU’s benefits, be excluded from participation or employment, be denied Project benefits, or be subjected to discrimination based on race, religious creed, color, national origin, ancestry, physical disability, m ental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, under the Projects or any program or activity funded by this MOU, as required by Title VI of the Civil Rights Act of 1964, the Fair Housing Act (42 U.S.C. §§ 3601- 20) and all implementing regulations, the Americans with Disabilities Act (“ADA”) of 1990 (42 U.S.C. § 12101 et seq.) and all applicable regulations and guidelines issued pursuant to the ADA, and the Age Discrimination Act of 1975 and all implementing regulations. CITY shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. ii. CITY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code § 12900 et seq .), the regulations promulgated thereunder (Cal. Code Regs. tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division Item Title: 10.7
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3, Title 2 of the Government Code (Gov. Code §§ 11135- 11139.5), and the regulations or standards adopted by HCD to implement such article.
iii. CITY shall permit access by representatives of the Department of Fair Employment and Housing, SCAG, and HCD upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to CITY’s books, records, accounts, and all other sources of information and its facilities as the Department of Fair Employment and Housing, SCAG, or HCD shall require of CITY in compliance with this Section.
iv. CITY shall give written notice of its obligations under this Section to labor organizations with which they have a collective bargaining or other agreement.
v. CITY shall adopt and implement affirmative processes and procedures that provide information, outreach and promotion of opportunities in the Projects to encourage participation of all persons regardless of race, color, national origin, sex, religion, familial status, or disability. This includes, but is not limited to, a minority outreach program to ensure the inclusion, to the maximum extent possible, of minorities and women, and entities owned by minorities and women, as required by 24 C.F.R. § 92.351.
c. Recycling Certification. CITY shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to SCAG regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code § 12205).
d. Anti-Trust Claims. CITY, by signing this MOU, hereby certifies that if these services or goods are obtained by means of a competitive bid, the Sub- Recipient shall comply with Title 1, Division 5, Chapter 11 of the California Government Code (Gov. Code §§ 4550-4554). e. Child Support Compliance Act . If the Grant Funds provided under this MOU are in excess of $100,000, CITY acknowledges in accordance with Public Contract Code 7110, that:
i. CITY recognizes the impo rtance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and ii. CITY, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. f. Priority Hiring Considerations. If this MOU includes services in excess of $200,000, CITY shall give priority consideration in filling vacancies in positions funded by the MOU to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub.
Item Title: 10.7
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Contract Code Section 10353.
g. Loss Leader. If this MOU involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (Pub. Con. Code § 10344(e).)
22. Public Works and Construction
Without limiting the generality of Section 21.a., CITY agrees to ensure compliance with all applicable legal authority regarding construction standards and requirements, including but not limited to the following:
a. Labor Code Requirements
i. CITY is hereby put on notice that the one or more of the Projects under the MOU may qualify as a public works project and CITY will therefore be required to determine whether the Project falls under a classification that would require payment of prevailing wages.
Services constituting public works are described in California Labor Code Sections 1720- 1861, as may be amended or recodified by legislative action from time-to-time.
ii. If a Project qualifies as a public works project, CITY shall be the Awarding Body for the public works project and required to comply with all requirements applicable to the Awarding Body.
iii. If CITY or its Consultant(s) will perform services that require payment of prevailing wages, they are required to register with the California Department of Industrial Relations (DIR) in order to be compliant with the law. Neither Sub-Recipient nor its Consultant(s) may work on a public works project without a current and active DIR registration.
b. CITY shall comply with all applicable federal, state, and local procurement requirements for public works and construction projects and shall advertise, open bids, award, and approve all construction contracts in accordance with the California Public Contract Code and the California Labor Code.
c. All construction contracts for the Projects shall be administered and managed by CITY. CITY shall prepare or have prepared a detailed schedule of performance for the Projects, ensuring that all construction is completed within the timeline allowed by the MOU. CITY shall be responsible for requiring the construction contractor to furnish any applicable labor and material bonds and payments and performance bonds naming the CITY as obligee, and WRCOG and SCAG as additional obligees, or an insurance policy in lieu of such bonds.
d. CITY agrees to procure any and all permits, licenses and approvals necessary to complete the Projects, including those necessary to perform design, construction, operation and maintenance, and to comply with all California Environmental Quality Act (CEQA ) and National Environmental Policy Act (NEPA) requirements applicable to the Projects. CITY shall pay all charges and fees and give all notices necessary or incidental to the Projects.
e. CITY shall prepare, or have prepared, all plans, specifications and estimates for the Projects and ensure that the Projects comply with all applicable federal and state accessibility requirements, including but not limited to the Americans with Disabilities Act, including its implementing regulations at 24 CFR Part 8 and any amendments, and Californi a Government Code Section 4450, Item Title: 10.7
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and applicable requirements and guidance provided in Title 24 of the California Code of Regulations, for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability.
f. CITY shall conduct all necessary due diligence for the Projects, including but not limited to performing necessary environmental assessments/review of environmental hazard reports, conducting engineer/geotechnical review, commissioning title reports to identify and evaluate the condition of title and encumbrances on the subject property, including but not limited to any covenants, conditions and restrictions, determining the entity(ies) with site control, including whether any third parties have ownership or site control rights, and determining the suitability for the Projects.
g. CITY shall ensure any contractors or subcontract ors are paid in accordance with applicable laws and regulations.
h. CITY shall comply with the procedure set forth in Public Contracts Code Section 9204 for processing contractor claims, paying undisputed amounts, and requiring mediation of disputed amounts.
i. CITY shall be responsible for ensuring ongoing maintenance of the Projects after completion.
WRCOG or SCAG shall not be responsible for ongoing maintenance of the Projects after completion.
23.Conflict of Interest
The Parties shall comply with all applicable federal and state conflict of interest laws, regulations, and policies.
24.Independent Contractor
CITY and its Consultant(s) shall be independent contractors in the performance of this MOU, and not officers, employees, or agents of SCAG.
25.Assignment
Neither Party shall assign any rights or interests in this MOU, or any part thereof, without the written consent of each Party to this MOU, which consent may be granted, withheld or conditioned in the consenting Party’s sole and absolute discretion. Any assignment without such written consent shall be void and unenforceable. The covenants and agreement of thi s MOU shall inure to the benefit of and shall be binding upon each of the Parties and their respective successors and assignees.
26. Release of Information
a. Subject to any provisions of law, including but not limited to the California Public Records Act, any Work Product or materials deemed confidential by either Party shall be held confidential by the receiving Party who shall safeguard such confidential materials from unauthorized disclosure, using the same standard of care to avoid disclosure as the receiving Party treats its confidential information, but in no case less than reasonable care. Nothing furnished to either Party which is otherwise known or is generally known, or has become known, to the related industry shall be deemed confidential.
b. CITY shall not release any information or Work Products to a third party or otherwise publish or utilize any information or Work Products obtained or produced by it as a result of or in connection with the performance of services under this MOU without the pri or written authorization of SCAG, Item Title: 10.7
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except as provided under this MOU or as required by law (including, without limitation, pursuant to the California Public Records Act).
c. All public -facing communications materials relating to this MOU or its subject matter shall acknowledge SCAG. Communications materials include, but are not limited to, site signage, printed information materials, print and online publications, websites, advertisements, video, public service announcements, social media postings, events, media advisories, news releases, and all other related materials. To ensure consistency of public information about SCAG programs and funded work products, CITY is required to notify and coordinate with SCAG’s Manager of Media & Public Affairs or a specified designee on any media inquiries or plans for proactively providing information to media outlets.
d. To ensure consistency of public information about SCAG programs and funded work products, CITY is required to notify and coordinate with SCAG Project Manager who will coordinate with SCAG’s Manager of Media & Public Affairs or a specified designee on any media inquiries or plans for proactively providing information to media outlets.
e. All communication materials must be provided to SCAG prior to completion so that inclusion of this element can be confirmed. SCAG will reply within three business days; if no reply is received, CITY can proceed without comments.
SCAG Communication Contact:
Jessica Reyes Juarez
213-236-1802
[email protected]
The following provisions above shall survive any termination of the SCAG MOU or this MOU:
Section 10 (Work Products)
Section 13 (Insurance)
Section 14 (Indemnification)
Section 18 (Records Retention)
Section 19 (Monitoring and Audits)
Section 21 (Compliance with Laws, Rules, and Regulations) Section 22 (Public Works and Construction)
Section 23 (Conflict of Interest)
Section 26 (Release of Information)
Attachment: Exhibit A - Western Riverside Council Of Governments Regional Early Action Planning (‘REAP”) Local Staff Assistance Program Agreement
Item Title: 10.7
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1 EXHIBIT A
WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS
REGIONAL EARLY ACTION PLANNING (‘REAP”) LOCAL STAFF ASSISTANCE
PROGRAM AGREEMENT
1. Parties and Date.
2. This Agreement is made and entered into on ________________, by and between the Western Riverside Council of Governments, a California public agency (“WRCOG”) and City of Menifee ("Member Agency"), Public Agency, whose address is 29844 Haun Rd., Menifee, CA 92568. WRCOG and Member Agency are sometimes individually referred to as “Party” and collectively as “Parties.” Recitals.
2.1 Member Agency.
The Member Agency desires to participate in the Regional Early Action Planning (‘REAP”) Technical Assistance Program and made poss ible through WRCOG’s REAP Subregional Partnership Program (the “Program ”) in order to receive certain on- call professional services as provided by WRCOG via its chosen consultant pursuant to the terms and conditions set forth in this Agreement and in the task order(s) to be issued pursuant to this Agreement and executed by the parties (“Task Order”) , at no additional cost or expense of Member Agency.
3. Terms.
3.1 Scope of Services and Term. Member Agency has requested WRCOG to provide certain professional service (“Services”) offered under the Program.
3.1.1 Term. The term of this Agreement shall be from ____________ to June 20, 2026, unless earlier terminated as provided herein.
3.1.2 Services. The Services to be provided under this agreement shall be set forth in Task Orders approved by WRCOG and the Member Agency. The Task Order shall include a description of the Services, the requested schedule for the Services, the Consultant assigned to perform the Services (“the Consultant”), the expected product and the maximum budget for the Services provided under the Task Order. The maximum cost of Consultant’s work provided to the Member Agency shall not exceed the maximum budget set forth in the Task Order without the written approval from WRCOG.
The Member Agency shall be responsible for their own procurement process and selecting a consultant to perform the work as agreed upon by WRCOG and the Member Agency. The Member Agency shall be responsible for paying the consultant directly as invoices are received from the consultants. WRCOG will reimburse the Member Agency for all consultant costs. The Member Agency is responsible for sending an invoice to WRCOG by the 7
th of each month to seek reimbursement for all consultant costs.
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2 3.2 Insurance. WRCOG shall require the Consultant to procure and maintain, at its own expense, for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall give both WRCOG and the Member Agency insured status.
3.3 General Provisions.
3.3.1 Termination of Agreement.
(a) Grounds for Termination. WRCOG or the Member Agency may terminate the whole or any part of this Agreement at any time and without cause by giving written notice of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination.
3.3.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Member Agency: City of Menifee
29844 Haun Rd. Menifee, CA 92586
Attn: Kimberly Luna
951 723 3769
WRCOG: Western Riverside Council of Governments
3390 University Ave., Suite 200
Riverside, CA 9501
Attn: Kurt Wilson
Phone: 951-405-6701
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate not ice on the date actual notice occurred, regardless of the method of service.
3.3.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.3.4 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.
Item Title: 10.7
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3 3.3.5 Indemnification. WRCOG’s agreement with the Consultant shall require the Consultant to defend, indemnify and hold the Member Agency, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to the Services provided by the Consultant under the Program.
3.3.6 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both Parties.
3.3.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.
3.3.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.3.9 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.
3.3.10 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of WRCOG. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.3.11 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to the Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to WRCOG include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.3.12 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.3.13 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
Item Title: 10.7
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4 3.3.14 No Third Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.
3.3.15 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.3.16 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.3.17 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON FOLLOWING PAGE]
Item Title: 10.7
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SIGNATURE PAGE
TO
WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS
AGREEMENT FOR ON-CALL PLANNING SERVICES
IN WITNESS WHEREOF, the Parties hereby have made and executed this Agreement as of the date first written above.
WESTERN RIVERSIDE COUNCIL CITY OF MENIFEE
OF GOVERNMENTS
By: ____________________________ By: __________________________ Kurt Wilson Armando G. Villa
Executive Director City Manager
APPROVED AS TO FORM:
By: _________________________
General Counsel
Best Best & Krieger LLP
Item Title: 10.7
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CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project
MEETING DATE: September 17, 2025
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement (PSA) with TSK, Inc. for Architectural and Engineering Design Services for the New Heritage Lake Fire Station No. 74 Project, Capital Improvement Program (CIP) Project No. 26-01, located northeast of the Menifee Road and Case/Matthews Road intersection, south of McLaughlin Road in a total amount not-to-exceed $989,880 through December 31, 2026.
DISCUSSION
The Heritage Lake Fire Station No. 74 Project, CIP Project No. 26-01 (Project), is a proposed new facility that would be located northeast of the Menifee Road and Case/Matthews Road intersection, just south of McLaughlin Road. The Project is necessary to support a new master development that is currently being constructed in the northeast section of the City. The new development would include residential, commercial, and industrial areas. As Menifee continues to experience rapid growth city-wide, this new development would increase the population density within the northeast section of the City, requiring upgrades to existing public infrastructure, which includes emergency services and facilities to support the expanding community.
The proposed Project would construct a new fire station facility on just over two acres that would accommodate six to eight fire personnel, a 60-foot ladder truck, a medic squad unit, and the latest technology and equipment to support the City in providing top level fire protection services for many years to come. The proposed Project would also install a traffic signal on Menifee Road in line with the new facility’s fire apparatus bay entrance to support the safe ingress and egress of all emergency response vehicles.
On June 26, 2025, staff released a Request for Proposal (RFP) for Architectural and Engineering Design Services for the Project. A total of ten proposals were received. An evaluation committee comprised of experienced City staff members evaluated the proposals based on the specific Item Title: 10.8
Bid Award and Agreement with TSK, Inc. for the New Heritage Lake Fire Station No. 74 Project Item Page Number: 1
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City of Menifee Staff Report
CIP 26-01 TSK Agreement
September 17, 2025