Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
PROFESSIONAL SERVICE AGREEMENT
for
STANDARDS OF COVER AND COMMUNITY RISK ASSESSMENT
between
COUNTY OF RIVERSIDE
and
CITYGATE ASSOCIATES, LLC
RFP #FPARC-392 Page 1 of28
Form #116-310 -Dated: 3/21/2019
MAY 2 0 2025
i.:u
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
TABLE OF CONTENTS
SECTION HEADING PAGE NUMBER
I. Description of Services ....................................................................................................................... 3
2. Period of Performance ........................................................................................................................ 3
3. Compensation ..................................................................................................................................... 3
4. Alteration or Changes to the Agreement .......................................................................................... .4
5. Termination ........................................................................................................................................ 5
6. Ownership/Use of Contract Materials and Products ......................................................................... 6
7. Conduct of Contractor ........................................................................................................................ 6
8. Inspection of Service: Quality Control/Assurance ............................................................................ 6
9. Independent Contractor/Employment Eligibility ............................................................................... 7
10. Subcontract for Work or Services ...................................................................................................... 9
11. Disputes ............................................................................................................................................. 9
12. Licensing and Permits ....................................................................................................................... 9
13. Use by Other Political Entities ........................................................................................................... 9
14. Non-Discrimination ........................................................................................................................... 10
15. Records and Documents ................................................................................................................... 1 O
16. Confidentiality ................................................................................................................................... 10
17. Administration/Contract Liaison ........................................................................................................ 11
18. ·Notices ................................................................................................................................................ 11
19. Force Majeure ..................................................................................................................................... 11
20. EDD Reporting Requirements ............................................................................................................ 11
21. Hold Harmless/Indemnification ......................................................................................................... 12
22. Insurance ........................................................................................................................................... 12
23. General .............................................................................................................................................. 15 Exhibit A-Scope of Service ............................................................................................................................. 19 Exhibit B- Project Timeline ............................................................................................................................. 25 Exhibit C- Payment Provisions ....................................................................................................................... 26 RFP #FPARC-392 Page 2 of28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-879D-98E11 D886EBC Contract ID #FPARC-91875-001-08/26
This Professional Service Agreement (herein referred to as "Agreement") is made and entered into this pt day of June 2025, by and between CITYGATE ASSOCIATES, LLC, a California limited liability company (herein referred to as "CONTRACTOR"), and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of its Fire Department (herein referred to as "COUNTY").
The parties agree as follows:
1. Description of Services
1.1 CONTRACTOR shall provide all services as outlined and specified in Exhibit A, Scope of Services, with the project timelines set forth in Exhibit B, Project Timelines, and at the prices stated in Exhibit C, Payment Provisions.
1.2 CONTRACTOR represents that it has the skills, experience, and knowledge necessary to perfonn under this Agreement and the COUNTY relies upon this representation. CONTRACTOR shall perform to the satisfaction of the COUNTY and in conformance to and consistent with the highest standards of firms/professionals in the same discipline in the State of California.
1.3 CONTRACTOR affirms that it is fully apprised of all of the work to be performed under this Agreement; and the CONTRACTOR agrees it can properly perform this work at the prices stated in Exhibit B.
CONTRACTOR is not to perform services or provide products outside of the Agreement.
1.4 Acceptance by the COUNTY of tb.e CONTRACTOR's performance under this Agreement does not operate as a release of CONTRACTOR's responsibility for full compliance with the terms of this Agreement.
2. Period of Performance
2.1 This Agreement shall be effective upon signature of this Agreement by both parties and continues in effect through June 30, 2026, unless terminated earlier. CONTRACTOR shall commence performance upon signature of this Agreement by both parties and shall diligently and continuously perform thereafter. The Riverside County Board of Supervisors is the only authority that may obligate the County for a non-cancelable multi-year agreement.
3. Compensation
3.1 The COUNTY shall pay the CONTRACTOR for services performed, products provided and expenses incurred in accordance with the terms of Exhibit C, Payment Provisions. Maximum payments by COUNTY to CONTRACTOR shall not exceed $399,864.28 including all expenses. The COUNTY is not responsible for any fees or costs incurred above or beyond the contracted amount and shall have no obligation to purchase any specified amount of services or products. Unless otherwise specifically stated in RFP #FPARC-392 Page 3 of28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FP ARC-91875-001-08 /26
Exhibit B, COUNTY shall not be responsible for payment of any of CONTRACTOR 's expenses related to this Agreement.
3.2 [INTENTIONALLY OMITTED]
3.3 CONTRACTOR shall be paid only in accordance with an invoice submitted to COUNTY by CONTRACTOR within fifteen (15) days from the last day of each calendar month, and COUNTY shall pay the invoice within thirty (30) working days from the date of receipt of the invoice. Payment shall be made to CONTRACTOR only after services have been rendered or delivery of materials or products, and acceptance has been made by COUNTY. For this Agreement, send original invoices to:
RIVERSIDE COUNTY FIRE
ATTN: ACCOUNTS PAY ABLE, 210 W. SAN JACINTO A VE., PERRIS, CA 92570 Or Invoices may be emailed to: [email protected]
a) Each invoice shall conta in a minimum of the following information: invoice number and date; remittance address; bill-to and ship-to addresses of orderin g department /division ; Agreement number (FP ARC-91875 -001-08/26) ; quantitie s; item descriptions , unit prices , extens ions, sales/use tax if applicable , and an invoice total. b) Invoices shall be rendered monthly in arrears.
3.4 The COUNTY obligatio n for payment of this Agree ment beyond the current fiscal year end is contingent upon and limited by the availability of COUNTY funding from which payment can be made, and invoices shall be rendered "monthl y" in arrears. In the State of California , Government agencies are not allowed to pay excess interest and late charges, per Government Codes, Section 926.10. No legal liability on the part of the COUNTY shall arise for payment beyond June 30 of each calendar year unless funds are made available for such payme nt. In the event that such funds are not forthcoming for any reason , COUNTY shall immediately notify CONTRACTOR in writing; and this Agree ment shall be deem ed terminated, have no further force , and effect.
4. Alteration or Changes to the Agreement
4.1 The Board of Superv isors a nd the COUNTY Purchasing Agent and/or his designee is the only a uthori zed COUNTY represe ntatives who may at any time, by written order, alter this Agreement. If any such alteration causes an increase or decrease in the cost of, or the time required for the performance under this Agreeme nt, an equitable adjustment sha ll be made in the Agreement price or delivery sched ule, or both , and the Agreement shall be modified by written amendme nt accordingly.
RFP #FP ARC-392 Page 4 of28
Form # 116-310 - Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
4.2 Any claim by the CONTRACTOR for additional payment related to this Agreement shall be made in writing by the CONTRACTOR within 30 days of when the CONTRACTOR has or should have notice of any actual or claimed change in the work, which results in additional and unanticipated cost to the CONTRACTOR. If the COUNTY Purchasing Agent decides that the facts provide sufficient justification, he may authorize additional payment to the CONTRACTOR pursuant to the claim. Nothing in this section shall excuse the CONTRACTOR from proceeding with perfonnance of the Agreement even if there has been a change.
5. Termination
5.1. COUNTY may terminate this Agreement without cause upon 30 days written notice served upon the CONTRACTOR stating the extent and effective date of termination.
5.2 COUNTY may, upon five (5) days written notice terminate this Agreement for CONTRACTOR's default, if CONTRACTOR refuses or fails to comply with the terms of this Agreement or fails to make progress that may endanger performance and does not immediately cure such failure. In the event of such tennination, the COUNTY may proceed with the work in any manner deemed proper by COUNTY.
5.3 After receipt of the notice of termination, CONTRACTOR shall:
(a) Stop all work under this Agreement on the date specified in the notice of termination; and
(b) Transfer to COUNTY and deliver in the manner as directed by COUNTY any materials, reports or other products, which, if the Agreement had been completed or continued, would have been required to be furnished to COUNTY.
5.4 After termination, COUNTY shall make payment only for CONTRACTOR's perfonnance up to the date of termination in accordance with this Agreement.
5.5 CONTRACTOR's rights under this Agreement shall terminate (except for fees accrued prior to the date of tennination) upon dishonesty or a willful or material breach of this Agreement by CONTRACTOR; or in the event ofCONTRACTOR's unwillingness or inability for any reason whatsoever to perform the terms of this Agreement. In such event, CONTRACTOR shall not be entitled to any further compensation under this Agreement.
5.6 If the Agreement is federally or State funded, CONTRACTOR cannot be debarred from the System for Award Management (SAM). CONTRACTOR must notify the COUNTY immediately of a debannent. Reference: System for Award Management (SAM) at https://www.sam.gov for Central RFP #FPARC-392 Page 5 of28
Form #116-310-Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
Contractor Registry (CCR), Federal Agency Registration (Fedreg), Online Representations and Certifications Application, and Excluded Parties List System (EPLS)). Excluded Parties Listing System (EPLS) (http://www.epls.gov) (Executive Order 12549, 7 CFR Part 3017, 45 CFR Part 76, and 44 CFR Part 17). The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities ofCCR/FedReg, ORCA, and EPLS.
5.7 The rights and remedies of COUNTY provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or this Agreement.
6. Ownership/Use of Contract Materials and Products
The CONTRACTOR agrees that all materials, reports or products in any form, including electronic, created by CONTRACTOR for which CONTRACTOR has been compensated by COUNTY pursuant to this Agreement shall be the sole property of the COUNTY. The material, reports or products may be used by the COUNTY for any purpose that the COUNTY deems to be appropriate, including, but not limit to, duplication and/or distribution within the COUNTY or to third parties. CONTRACTOR agrees not to release or circulate in whole or part such materials, reports, or products without prior written authorization of the COUNTY.
7. Conduct of Contractor
7.1 The CONTRACTOR covenants that it presently has no interest, including, but not limited to, other projects or contracts, and shall not acquire any such interest, direct or indirect, which would conflict in any manner or degree with CONTRACTOR's performance under this Agreement. The CONTRACTOR further covenants that no person or subcontractor having any such interest shall be employed or retained by CONTRACTOR under this Agreement. The CONTRACTOR agrees to inform the COUNTY of all the CONTRACTOR's interests, if any, which are or may be perceived as incompatible with the COUNTY's interests.
7.2 The CONTRACTOR shall not, under circumstances which could be interpreted as an attempt to influence the recipient in the conduct of his/her duties, accept any gratuity or special favor from individuals or firms with whom the CONTRACTOR is doing business or proposing to do business, in accomplishing the work under this Agreement.
7.3 The CONTRACTOR or its employees shall not offer gifts, gratuity, favors, and entertainment directly or indirectly to COUNTY employees.
8. Inspection of Service; Quality Control/Assurance
RFP #FPARC-392 Page 6 of28
Form #116-310-Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
8.1 All performance (which includes services, workmanship, materials, supplies and equipment furnished or utilized in the perform'ance of this Agreement) shall be subject to inspection and test by the COUNTY or other regulatory agencies at all times. The CONTRACTOR shall provide adequate cooperation to any inspector or other COUNTY representative to permit him/her to determine the CONTRACTOR's conformity with the terms of this Agreement. If any services performed or products provided by CONTRACTOR are not in conformance with the terms of this Agreement, the COUNTY shall have the right to require the CONTRACTOR to perform the services or provide the products in conformance with the terms of the Agreement at no additional cost to the COUNTY. When the services to be performed or the products to be provided are of such nature that the difference cannot be corrected; the COUNTY shall have the right to: (I) require the CONTRACTOR immediately to take all necessary steps to ensure future performance in conformity with the terms of the Agreement; and/or (2) reduce the Agreement price to reflect the reduced value of the services performed or products provided. The COUNTY may also terminate this Agreement for default and charge to CONTRACTOR any costs incurred by the COUNTY because of the CONTRACTOR's failure to perform.
8.2 CONTRACTOR shall establish adequate procedures for self-monitoring and quality control and assurance to ensure proper performance under this Agreement; and shall permit a COUNTY representative or other-regulatory official to monitor, assess, or evaluate CONTRACTOR's performance under.this Agreement at any time, upon reason·able notice to the CONTRACTOR.
9. Independent Contractor/Employment Eligibility
9.1 The CONTRACTOR is, for purposes relating to this Agreement, an independent contractor and shall not be deemed an employee of the COUNTY. It is expressly understood and agreed that the CONTRACTOR (including its employees, agents, and subcontractors) shall in no event be entitled to any benefits to which COUNTY employees are entitled, including but not limited to overtime, any retirement benefits, worker's compensation benefits, and injury leave or other leave benefits. There shall be no employer-employee relationship between the parties; and CONTRACTOR shall hold COUNTY harmless from any and all claims that may be made against COUNTY based upon any contention by a third party that an employer-employee relationship exists by reason of this Agreement. It is further understood and agreed by the parties that CONTRACTOR in the perfonnance of this Agreement is subject to the control or direction of COUNTY merely as to the results to be accomplished and not as to the means and methods for accomplishing the results.
RFP #FPARC-392 Page 7 of28
Form #116-310-Dated: 3/21/2019
Docuslgn Envelope ID: F15A8329-DDDB-405E-B79D-9BE11DBB6EBC Contract ID #FPARC-91875-001-08/26
9.2 CONTRACTOR warrants that it shall make its best effort to fully comply with all federal and state statutes and regulations regarding the employment of aliens and others and to ensure that employees performing work under this Agreement meet the citizenship or alien status requirement set forth in federal statutes and regulations. CONTRACTOR shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by federal or state statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. CONTRACTOR shall retain all such documentation for all covered employees, for the period prescribed by the law.
9.3 Ineligible Person shall be any individual or entity who: Is currently excluded, suspended, debarred or otherwise ineligible to participate in the federal health care programs; or has been convicted of a criminal offense related to the provision of health care items or services and has not been reinstated in the federal health care programs after a period of exclusion, suspension, debarment, or ineligibility.
9.4 CONTRACTOR shall screen prospective Covered Individuals prior to hire or engagement.
CONTRACTOR shall not hire or engage any Ineligible Person to provide services directly relative to this Agreement. .CONTRACTOR shall screen all current Covered Individuals within sixty (60) days of execution of this Agreement to ensure that they have not become Ineligible Persons unless CONTRACTOR has performed such screening on same Covered Individuals under a separate agreement with COUNTY within the past six (6) months. Covered Individuals shall be required to disclose to CONTRACTOR immediately any debarment, exclusion or other event that makes the Covered Individual an Ineligible Person. CONTRACTOR shall notify COUNTY within five (5) business days after it becomes aware if a Covered Individual providing services directly relative to this Agreement becomes debarred, excluded or otherwise becomes an Ineligible Person.
9.5 CONTRACTOR acknowledges that Ineligible Persons are precluded from providing federal and state funded health care services by contract with COUNTY in the event that they are currently sanctioned or excluded by a federal or state law enforcement regulatory or licensing agency. If CONTRACTOR becomes aware that a Covered hldividual has become an Ineligible Person, CONTRACTOR shall remove such individual from responsibility for, or involvement with, COUNTY business operations related to this Agreement.
9.6 CONTRACTOR shall notify COUNTY within five (5) business days if a Covered Individual or entity is currently excluded, suspended or debarred, or is identified as such after being sanction screened.
RFP #FP ARC-3 92 Page 8 of28
Fonn #116-310 -Dated: 3/21/2019
Docuslgn Envelope ID: F15A8329-DDDB-405E-879D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
Such individual or entity shall be promptly removed from participating in any activity associated with this Agreement.
10. Subcontract for Work or Services
No contract shall be made by the CONTRACTOR with any other party for furnishing any of the work or services under this Agreement without the prior written approval of the COUNTY; but this provision shall not require the approval of contracts of employment between the CONTRACTOR and personnel assigned under this Agreement, or for parties named in the proposal and agreed to under this Agreement.
11. Disputes
11.1 The parties shall attempt to resolve any disputes amicably at the working level. If that is not successful, the dispute shall be referred to the senior management of the parties. Any dispute relating to this Agreement, which is not resolved by the parties, shall be decided by the COUNTY's Purchasing Department's Compliance Contract Officer who shall furnish the decision in writing. The decision of the COUNTY's Compliance Contract Officer shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous to imply bad faith. The CONTRACTOR shall proceed diligently with the performance of this Agreement pending the resolution of a dispute.
11.2 Prior to the filing of any legal action related to this Agreement, the parties shall be obligated to attend a mediation session in Riverside County before a neutral third party mediator. A second mediation session shall be required if the first ses"sion is not successful. The parties shall share the cost of the mediations.
12. Licensing and Permits
CONTRACTOR shall comply with all State or other licensing requirements, including but not limited to the provisions of Chapter 9 of Division 3 of the Business and Professions Code. All licensing requirements shall be met at the time proposals are submitted to the COUNTY. CONTRACTOR warrants that it has all necessary permits, approvals, certificates, waivers and exemptions necessary for performance of this Agreement as required by the laws and regulations of the United States, the State of California, the County of Riverside and all other governmental agencies with jurisdiction, and shall maintain these throughout the term of this Agreement.
13. Use By Other Political Entities
RFP #FPARC-392 Page 9 of28
Form #116-310-Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
The CONTRACTOR agrees to extend the same pricing, terms, and conditions as stated in this Agreement to each and every political entity, special district, and related non-profit. It is understood that other entities shall make purchases in their own name, make direct payment, and be liable directly to the CONTRACTOR; and COUNTY shall in no way be responsible to CONTRACTOR for other entities' purchases.
14. Non-Discrimination
CONTRACTOR shall not discriminate in the provision of services, allocation of benefits, accommodation in facilities, or employment of personnel on the basis of ethnic group identification, race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex in the performance of this Agreement; and, to the extent they shall be found to be applicable hereto, shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code 12900 et. seq), the Federal Civil Rights Act of 1964 (P.L. 88-352), the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) and all other applicable laws or regulations.
15. Records and Documents
CONTRACTOR shall make available, upon written request by any duly authorized Federal, State, or COUNTY agency, a copy of this Agreement and such books, documents and records as are necessary to certify the nature and extent of the CONTRACTOR's costs related to this Agreement. All such books, documents and records shall be maintained by CONTRACTOR for at least five years following termination of this Agreement and be available for audit by the COUNTY. CONTRACTOR shall provide to the COUNTY reports and information related1to this Agreement as requested by COUNTY.
16. Confidentiality
16.1 The CONTRACTOR shall not use for personal gain or make other improper use of privileged or confidential information which is acquired in connection with this Agreement. The term "privileged or confidential information" includes but is not limited to: unpublished or sensitive technological or scientific information; medical, personnel, or security records; anticipated material requirements or pricing/purchasing actions; COUNTY information or data which is not subject to public disclosure; COUNTY operational procedures; and knowledge of selection of contractors, subcontractors or suppliers in advance of official announcement.
16.2 The CONTRACTOR shall protect from unauthorized disclosure names and other identifying information concerning persons receiving services pursuant to this Agreement, except for general statistical information not identifying any person. The CONTRACTOR shall not use such information for any purpose RFP #FPARC-392 Page IO of 28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
other than carrying out the CONTRACTOR's obligations under this Agreement. The CONTRACTOR shall promptly transmit to the COUNTY all third party requests for disclosure of such information. The CONTRACTOR shall not disclose, except as otherwise specifically permitted by this Agreement or authorized in advance in writing by the COUNTY, any such information to anyone other than the COUNTY. For purposes of this paragraph, identity shall include, but not be limited to, name, identifying number, symbol, or other identifying particulars assigned to the individual, such as finger or voice print or a photograph.
17. Administration/Contract Liaison
The COUNTY Purchasing Agent, or designee, shall administer this Agreement on behalf of the COUNTY. The Purchasing Department is to serve as the liaison with CONTRACTOR in connection with this Agreement.
18. Notices
All correspondence and notices required or contemplated by this Agreement shall be delivered to the respective parties at the addresses set forth below and are deemed submitted two days after their deposit in the United States mail, postage prepaid:
19. COUNTY OF RIVERSIDE
County of Riverside Fire
210 W. San Jacinto Ave
Perris, CA 92570
Attn: Purchasing/951-940-6900
Force Maieure
CONTRACTOR
Citygate Associates, LLC
600 Coolidge Drive, Suite 150
Folsom, CA 95630
Attn: Chad Jackson/916-458-5100
If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control, and which could not have been reasonably anticipated, such as acts of God, acts of war, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.
20. EDD Reporting Requirements
In order to comply with child support enforcement requirements of the State of California, the I
COUNTY may be required to submit a Report of Independent Contractor(s) form DE 542 to the Employment Development Department. The CONTRACTOR agrees to furnish the required data and certifications to the COUNTY within IO days of notification of award of Agreement when required by the RFP #FPARC-392 Page 11 of28
Form #116-310 - Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPA RC-91875-001-08 /26
EDD. This data will be transm itted to governmental agencies charged with the establis hment and enforcement of child support orders. Failure of the CONTRACTOR to timely subm it the data and/or cert ificates required may result in the contract being awarded to another contractor. In the event a contract has been issued , failure of the CONTRACTOR to comp ly with all federal and state reporting requirements for child support enforcement or to comp ly with all lawfully served Wage and Earnings Assignments Orders and Notices of Assignme nt shall constitute a material breach of Agreement. If CONTRACTOR has any questions concerning this reporting requirement, please call (916) 657-0529. CONTRACTOR shou ld a lso contact its local Employment Tax Custome r Service Office listed in the telephone directory in the State Government section under "Employment Development Departme nt" or access their Internet site at www .edd .ca.gov.
21. Hold Harinless/Indemnification
21.1 CONTRACTOR shall indemnify and hold harmless the County of Riverside, its Agenc ies, Districts, Special Districts and Departments , their respective director s, officers , Board of Supervisors, elected and appointed officials , employees, agents and representatives (individually and collectivel y hereinafter referred to as Indemnitees) from any liability, action , claim or damage whatsoever, based or asserted upon any services of CONTRACTOR , its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death or any other eleme nt of any kind or nature. CONTRACTOR shall defend the lndemnitee s at its sole expense includin g all costs and fees (including, but not limited , to attorney fees, cost of investigat ion, defense and sett lements or awards) in any claim or action based upon such acts, om1ss1ons or services.
21.2 With respect to any action or claim subject to indemnification herein by C ONTRACTOR, CONTRACTOR shall, at their sole cost, have the right to use counse l of their own choice and shall have the right to adjust, sett le, or compromise any such action or claim without the prior consent of COUNTY; provided, however , that any such adjustment , settlement or comprom ise in no manner whatsoever limits or circumscribes CONTRACTOR indemnifi cation to Indemnitees as set forth herein.
21.3 CONTRACTOR ' S obligation hereunder shall be satisfied when CONTRACTOR has provided to COUNTY the appropriate form of dismissal r elieving COUNTY from any liability for the action or claim involved.
RFP #FP ARC-392 Page 12 of28
Form # 116-310 - Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
21.4 The specified insurance limits required in this Agreement shall in no way limit or circumscribe CONTRACTOR'S obligations to indemnify and hold harmless the Indemnitees herein from third party claims.
22. Insurance
22.1 Without limiting or diminishing the CONTRACTOR'S obligation to indemnify or hold the COUNTY harmless, CONTRACTOR shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage's during the term of this Agreement. As respects to the insurance section only, the COUNTY herein refers to the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents, or representatives as Additional Insureds.
A. Workers' Compensation:
If the CONTRACTOR has employees as defined by the State of California, the CONTRACTOR shall maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers' Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of The County of Riverside.
B. Commercial General Liability:
Commercial General Liability insurance coverage, including but not limited to, premises liability, unmodified contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of CONTRACTOR'S performance of its obligations hereunder. Policy shall name the COUNTY as Additional Insured. Policy's limit of liability shall not be less than $2,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit.
C. Vehicle Liability:
If vehicles or mobile equipment is used in the performance of the obligations under this Agreement, then CONTRACTOR shall maintain liability insurance for all owned, non-owned, or hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the COUNTY as Additional Insureds.
RFP #FPARC-392 Page 13 of28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-879D-9BE11 D886EBC Contract ID #FPARC-91875-001-08/26
D. Professional Liability Contractor shall maintain Professional Liability Insurance providing coverage for the Contractor's performance of work included within this Agreement, with a limit of liability of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. If Contractor's Professional Liability Insurance is written on a claims made basis rather than an occurrence basis, such insurance shall continue through the term of this Agreement and CONTRACTOR shall purchase at his sole expense either I) an Extended Reporting Endorsement (also, known as Tail Coverage); or 2) Prior Dates Coverage from new insurer with a retroactive date back to the date of, or prior to, the inception of this Agreement; or 3) demonstrate through Certificates of Insurance that CONTRACTOR has Maintained continuous coverage with the same or original insurer. Coverage provided under items; 1), 2), or 3) will continue as long as the law allows.
E. General Insurance Provisions - All lines:
I) Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. 2) The CONTRACTOR must declare its insurance self-insured retention for each coverage required herein. If any such self-insured retention exceeds $500,000 per occurrence each such retention shall have the prior written consent of the ~ounty Risk Manager before the commencement of operations under this Agreement. Upon notification of self-insured retention unacceptable to the COUNTY, and at the election of the County's Risk Manager, CONTRACTOR'S carriers shall either; 1) reduce or eliminate such self-insured retention as respects this Agreement with the COUNTY, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses. 3) CONTRACTOR shall cause CONTRACTOR'S insurance carrier(s) to furnish the County of Riverside with either I) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) days written notice shall be given to the County of Riverside prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, RFP #FPARC-392 Page 14 of28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79O-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage's set forth herein and the insurance required herein is in full force and effect.
CONTRACTOR shall not commence operations until the COUNTY has been furnished original Certificate (s) of Insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier shall sign the original endorsements for each policy and the Certificate of Insurance.
4) It is understood and agreed to by the parties hereto that the CONTRACTOR'S insurance shall be construed as primary insurance, and the COUNTY'S insurance and/or deductibles and/or self-insured retention's or self-insured programs shall not be construed as contributory. 5) If, during the term of this Agreement or any extension thereof, there is a material change in the scope of services; or, there is a material change in the equipment to be used in the performance of the scope of work; or, the term of this Agreement, including any extensions thereof, exceeds five (5) years; the COUNTY reserves the right to adjust the types of insurance and the monetary limits of liability required under this Agreement, if in the County Risk Manager's reasonable judgment, the amount or type of insurance carried by the CONTRACTOR has become inadequate. 6) CONTRACTOR shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement.
7) The insurance requirements contained in this Agreement may be met with a program(s) of self insurance acceptable to the COUNTY.
8) CONTRACTOR agrees to notify COUNTY of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this Agreement.
23. General
23.1 CONTRACTOR shall not delegate or assign any interest in this Agreement, whether by operation of law or otherwise, without the prior written consent of COUNTY. Any attempt to delegate or assign any interest herein shall be deemed void and of no force or effect.
23.2 Any waiver by COUNTY of any breach of any one or more of the terms of this Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term of this Agreement. Failure on the part of COUNTY to require exact, full, and complete compliance with any RFP #FPARC-392 Page 15 of28
Form #116-310 -Dated: 3/21/2019
Docuslgn Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
terms of this Agreement shall not be construed as in any manner changing the terms or preventing COUNTY from enforcement of the terms of this Agreement.
23.3 ,In the event the CONTRACTOR receives payment under this Agreement, which is later disallowed by COUNTY for nonconformance with the terms of the Agreement, the CONTRACTOR shall promptly refund the disallowed amount to the COUNTY on request; or at its option the COUNTY may offset the amount disallowed from any payment due to the CONTRACTOR.
23.4 CONTRACTOR shall not provide partial delivery or shipment of services or products unless specifically stated in the Agreement.
23.5 CONTRACTOR shall not provide any services or products subject to any chattel mortgage or under a conditional sales contract or other agreement by which an interest is retained by a third party. The CONTRACTOR warrants that it has good title to all materials or products used by CONTRACTOR or provided to COUNTY pursuant to this Agreement, free from all liens, claims, or encumbrances.
23.6 Nothing in this Agreement shall prohibit the COUNTY from acquiring the same type or equivalent equipment, products, materials or services from other sources, when deemed by the COUNTY to be in its best interest. The COUNTY reserves the right to purchase more or less than the quantities specified in this Agreement.
23.7 The COUNTY agrees to cooperate with the CONTRACTOR in the CONTRACTOR's performance under this Agreement, including, if stated in the Agreement, providing the CONTRACTOR with reasonable facilities and timely access to COUNTY data, information, and personnel.
23.8 CONTRACTOR shall comply with all applicable Federal, State and local laws and regulations. CONTRACTOR will comply with all applicable COUNTY policies and procedures. In the event that there is a conflict between the various laws or regulations that may apply, the CONTRACTOR shall comply with the more restrictive law or regulation.
23.9 CONTRACTOR shall comply with all air pollution control, water pollution, safety and health ordinances, statutes, or regulations, which apply to performance under this Agreement.
23.10 CONTRACTOR shall comply with all requirements of the Occupational Safety and Health Administration (OSHA) standards and codes as set forth by the U.S. Department of Labor and the State of California (Cal/OSHA).
RFP #FPARC-392 Page 16 of28
Form #116-310-Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
23.11 This Agreement shall be governed by the laws of the State of California. Any legal action related to the performance or interpretation of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. In the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
23.12 This Agreement, including any attachments or exhibits, constitutes the entire Agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous representations, proposals, discussions and communications, whether oral or in writing. This Agreement may be changed 9r modified only by a written amendment signed by authorized representatives of both parties.
23.13 This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act (("CUETA") Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
23.14 This Agreement constitutes the entire Agreement and understanding between the parties to this Agreement and supersedes all prior and contemporaneous negotiations and understandings between the parties whether oral or written, expressed or implied.
RFP #FPARC-392 Page 17of28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-00 1-08/26
fN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to exec ute this Agreement.
COUNTY OF RIVERSIDE, a political
subdivision of the State of California
By: t:/0_) /_~
Name: V. Manuel Perez~ '
Title: Chair of the Board of Supervi sors
Dated: MAY 2 0 2025
ATTEST:
Kimberly A. Rector
Clerk of the rd
APPROVED AS TO FORM:
Minh C. Tran
County Counsel
RFP #FPARC-392
Form # I I 6-3 IO - Dated: 3/21/2019
CITYGATE ASSOCIATES, LLC, a
California limited liability company
Byc a::1=~
Name: "Errrcf1¥i7~1tson
Title: President
Dated: 5/6/2025
MAY 2 0 2025
3. 2-2-
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC
1.0GENERAL:
EXIDBITA
SCOPE OF SERVICES
Contract ID #FPARC-91875-001-08/26
1.1 The CONTRACTOR shall deliver to the Riverside County Fire Department (COUNTY) a complete comprehensive "Standards of Cover and Community Risk Assessment" (SOC/CRA) report and fulfilling the requirements of the Center for Public Safety Excellence (CPSE) accreditation process. The document shall be fully compliant with industry standards and regulations as follows:
a. National Fire Protection Association (NFPA) standards b. National Institute of Standards and Technology (NIST) c. International Organization for Standardization (ISO) standards d. Center for Public Safety Excellence (CPSE) accreditation standards e. All federal, state and local mandates relative to the COUNTY's all-risk fire suppression and emergency medical services delivery system
f. Local/State Fire Codes and Regulations
g. Local/ State EMS codes and Regulations
1.2 The final SOC/CRA document/report shall assess the COUNTY's operations in comparison to industry standards and best practices and provide the COUNTY with a tool for:
a. Assessing community fire, emergency medical service (EMS), and non-fire risk and how it affects insurance rates
b. Defining baseline emergency response performance standards c. Planning future station locations
d. Determining apparatus and staffing patterns
e. Evaluating workload and ideal unit utilization/deployment f. Measuring service delivery performance; including self-assessments g. Cost allocation methodologies for the entire COUNTY
h. Assisting in the strategic planning and policy development process relative to resource procurement and allocation
1.3 The SOC/CRA report shall determine the COUNTY's fixed and mobile response forces for fire, emergency medical services, hazardous materials and other technical responses in the most efficient and cost-effective manner. Some other key objectives to be identified are as follows:
a. Define service levels-provide recommendation of the appropriate level of fire suppression, emergency medical services (EMS), and other emergency response services required for communities served by the COUNTY
b. Conduct risk assessment-identify and analyze the common and unique fire and non-fire risks faced by the community and the COUNTY including a threat assessment of risks to insurance rates
RFP #FPARC-392 Page 19 of28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
c. Provide recommendations of response standards; establish response time and on scene performance benchmarks for personnel and equipment
d. Develop SOC/CRA document, create a comprehensive SOC/CRA recommendation document outlining fire resource allocation and deployment strategies to maximize response effectiveness
1.4 The final SOC/CRA report shall identify cost allocation methodologies and define the current and future needs of the COUNTY; recommended goals, objectives, and the methodology for implementation to meet those needs. The report shall provide a 10-year fiscal projection for the departmental growth,at 2-year intervals.
2. 0 BACKGROUND AND STAKEHOLDERS INPUT
2.1 Background:
a. CONTRACTOR shall request from the COUNTY data and information the CONTRACTOR feels is relevant to this portion of the analysis. CONTRACTOR is to include a list of documents they shall request from the COUNTY and provide a brief explanation of how these documents will aid in their comprehensive analysis and development of the "Standards of Cover and Community Risk Assessment" report.
2.2 Project Work Plan/Timeline:
CONTRACTOR shall provide a detailed narrative on their approach to the project Implementation Plan. Areas to be evaluated include:
a. Tasks to be performed
b. Personnel responsible for each task (COUNTY, CONTRACTOR) c. Timeline to complete each task
d. Method of evaluating results
e. Resources to be used
f. Identification of potential issues with accomplishing each task g. Community Risk Assessment Completion
h. Standards of Coverage Document Completion
i. Planning Tools Implementation
j. Fiscal Projections Report Completion
k. CPSE Accreditation Application Submission
I. Project Completion
2.3 Stakeholder Inpnt:
1. CONTRACTOR shall provide their approach and detailed narrative/list on:
RFP #FPARC-392
a. Key stakeholders whom the CONTRACTOR deems necessary to interview b. Methods used to obtain and report their perspective on the operational, economic and policy issues facing the COUNTY; and
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-879D-9BE11DBB6EBC Contract ID #FPARC-91875-001-08/26
c. Any other information the CONTRACTOR deems necessary to aid in the analysis of the COUNTY'S existing service level platform f!l1d the desired service level
3.0 SERVICE DELIVERY ANALYSIS
3.1 Riverside County Population and Development Growth Projections:
1. CONTRACTOR shall provide population and development growth projections 10 years from the date of the final SOC report. Areas to be evaluated include:
a. Predicted demographic changes.
b. Census data.
c. Development activities and projections.
2. CONTRACTOR shall identify how future growth will impact emergency services performance and what measures should be taken to ensure effective performance in the future.
3.2 Description of Community Served:
1. CONTRACTOR shall provide an overview of the organization and community served. At a minimum, the CONTRACTOR shall provide the following service in completion on the assessment:
a. Service area general population and demographics
b. History, formation and general description of the Department c. Governance and lines of authority
d. Organizational design
e. Operating budget, funding, fees, taxation and financial resources f. Description of the current service delivery infrastructure g. Conduct internal and external stakeholder meetings with COUNTY, city partners along with citizen groups
3.3 Review of Services Provided:
1. CONTRACTOR shall evaluate the services provided by the COUNTY. Areas to be evaluated include:
a. Firefighter/EMS staff distribution and assignment
b. Administration and support staffing levels
c. Operational staffing levels
d. • Staff allocation to various functions and divisions e. Staff scheduling methodology
f. Assignment of duties and responsibilities
g. Current/draft perfonnance goals, objectives and measures RFP #FPARC-392 Page 21 of28
Form #116-310 - Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
2. CONTRACTOR shall analyze and determine if activities present impediments to response performance or if time is available to increase the amount of work done in these areas by response personnel.
3.4 Capital Assets:
I. CONTRACTOR shall review current capital assets and shall report on the current condition of the asset and its remaining useful life or continued use in future service delivery. Areas to be evaluated include, but not limited to:
a. Facilities - current station locations and future station consideration:
i) Analysis of existing station location
ii) Staff facilities
iii) Design and code compliance
iv) Safety and efficiency
v) Environmental issues and future location viability
b. ApparatusNehicles - CONTRACTOR shall review and make recommendations regarding inventory of apparatus and equipment. Areas to be evaluated include:
i) Age, condition and serviceability
ii) Distribution and deployment
iii) Replacement plans
3.5 Commuuity Expectations aud Performance Goals:
I. CONTRACTOR shall examine and document the levels of service historically provided to the communities served by the COUNTY. Within this analysis, the service area shall be evaluated based on population density and fire management zones that shall be used in the development of future performance objectives.
3.6 Community Risk Assessmeut:
I. CONTRACTOR shall conduct an analysis of community fire protection risks, growth projections and land use and then interpret their impact on emergency service planning and delivery. The CONTRACTOR shall evaluate the current risk within each of the communities served by the COUNTY and develop a SOC model that best addresses those risks and identifies one or more acceptable response actions.
3.7 Review of Historical System Performance:
I. CONTRACTOR shall conduct observations in areas specifically involved, or affecting service levels and performance. Areas to be evaluated include:
a. Distributiou
i. Overview of the current facility and apparatus deployments strategy RFP #FPARC-392 Page 22 of28
Fonn #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-879D-9BE11 D886EBC Contract ID #FPARC-91875-001-08/26
b. Concentration
i. Analysis of response time capability to achieve full effective response force ii. Analysis of staff distribution as related to effective response force c. Reliability
i. Analysis of current workload, including unit hour utilization ii. Review of actual or estimated failure rates
iii. Analysis of call concurrency and impact on effective response force assembly iv. Analysis of call concurrency and impact on resource exhaustion d. Historical Performance Summary
i. Analysis of actual system reflex time performance, analyzed by individual components
e. Mutual and automatic aid systems
3.8 Management and Administrative Assessment:
I. CONTRACTOR shall complete a Management/ Administrative Assessment for all functions, bureaus and operational areas of the COUNTY to include the following:
a. Current and projected workloads 10 years out from date of final SOC report. b. Assess current organizational structure and determine best and most efficient model c. Review current staffing configuration, numbers, and capabilities d. Provide recommended benchmarks for adding additional support staff e. Assess current methodology of assigning responsibilities for contract partner administration. Recommend best and most efficient model
4.0 PERFORMANCE OBJECTIVES AND MEASURES
4.1 Recommendations and Methodologies:
I. CONTRACTOR shall provide recommendations on methodologies to allocate all direct and indirect costs to the COUNTY and all contract partners. The following parameters shall be considered:
a. Recommendations shall be feasible given the COUNTY's current delivery model b. Recommendations shall consider current staffing levels and infrastructure c. Recommendations shall consider the COUNTY's current budgetary constraints
2. Where recommendation and best practices exist outside of 4.l.la-4.1.lc, CONTRACTOR shall include these as alternate recommendations and address staffing, systems and cost analysis necessary to initiate those practices and procedures.
4.2 Compliance Methodology:
RFP #FPARC-392 Page 23 of28
Form #116-310 -Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
1. CONTRACTOR shall develop a methodology that will allow the COUNTY to Continually measure future performance which include, but not limited to:
a. Records Management System usage policies
b. Assignment of Oversight responsibilities
c. Schedule of assessments
d. Review requirements
4.3 Final Findings and Recommendations:
1. CONTRACTOR shall provide a final report which is compliant to the requirements of this Agreement. The final report shall include the following key elements:
RFP #FPARC-392
a. A determination of the levels of service to be provided throughout the COUNTY's jurisdiction
b. A community risk assessment that identifies fire, EMS and non-fire risks common and/or unique to the COUNTY
c. An analysis of the COUNTY's current response capability in terms of time, equipment, and on-scene performance
d. An analysis which describes how COUNTY resources are allocated and deployed and recommendations to maximize emergency response effectiveness throughout the COUNTY's service delivery area
e. An analysis which defines the best and most appropriate allocation method by which current costs should be shared amongst all cooperating partners f. Final projections: provide 10-year fiscal projections for COUNTY growth at 2-year intervals.
Form #116-310-Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E -B79D-9B E11 DBB6EBC 2 CRA-SOC
Management
3 and
Administrative
Assessment
4 Fiscal Review
5 Mid.Project
Review
Prepare and
6 Deliver the
Draft Report
Prepare and
7 Deliver the
Final Report
8 Application to
Accreditation
I
Issue Document
Request
Mid-Project Briefing
Planning Tools
Implementation
RFP #FPARC-392
Form #116-310 - Dated: 3/2 1/2019
Contract ID #FPARC-91875-001-08 /26
EXHIBIT B
PROJECT TIMELINE
Project Start-Up
Meeting
Draft Reports
Fiscal Projections
Report Completion
On-Site Stakeho lder
Listening Meetings
Deliver Final SOC
CRA
On-Site Hazard, Risk,
Geography Review
Meetings
Final Report
Presentation
CPSE Accreditation Application Subm ission
Docusign Envelope ID: F15A8329-DDDB-405E-B79O-9BE11 DBB6EBC Contract ID #FPARC-9 1875-001-08/26
Line#
1 2
3 4
5 6
7 8
9 10
11 RFP #FPARC-392
EXHIBITC
PAYMENT PROVISIONS
Total # of Hours to
Position/ Activitt Hourlv Rate Comolete Proiect
Stewart Gary/ Public
Safety Principal, Project $302.09 192
Director
Samuel Mazza/ Senior Fire $290.47 164 & EMS Specialist
Mike Dyer/ Senior Fire & $261.43 56 EMS Specialist
Chris Heiser/ Senior Fire $261.43 40 & EMS Specialist
Landon Stallings/ Senior $238.19 158 Fire & EMS Specialist Lisa Shaffer/ Local
Government Specialist; $226.57 122
Pro ject Manager
Andy Green/ Local
Government Fiscal $26 1.43 147
Specialist
Andy Okoro/ Local
Government & Fiscal $238.1 9 91
Specialist
Stacey Bristow/Local
Government and $238. 19 44
Engagement Specialist
Homer Robertson/ Senior $226.57 30 Fire & EMS Specialist '
Thomas Breyer/ Senior $226.57 30 Fire & EMS Specialist
Form # 116-310 - Dated: 3/21/2019
Total Cost
$58,000.65
$47,636.75
$14,639.89
$10,457.06
$37,633.89
$27,64 1.60
$38,429.71
$21,675.22
$10,480.32
$6,797.11
$6,797.11
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
12 Janav Wilk/EMS Soecialist $226.57 34 $7,703.40
13 John Vance/Fire & EMS $226.57 49 $11,101.97 Soecialist 14 Mathew Rush/ Senior Fire $226.57 94 $21,297.62 & EMS S oecialist Lorna Vogt/ Public Works
15 Specialist; Fleet & $226.57 58 $13,141.09
Facilities Soecialist
16 Michael Fay/ Statistical $226.57 16 $3,625.13 Specialist 17 Ben Silver/ Geo-Mapping $261.43 85 $22,221.26 Specialist 18 Chad Jackson/President $302.09 28 $8,458.43
19 Various - Risk Assessment $203.33 58 $11,793.31 Data Analvsis 20 Various/Report Project $162.66 85 $13,826.28 Administration 21 Various/ Administrative $116.19 56 $6,506.48 Sunnort Total Cost*: $399.864.28
1. The awarded contractor shall provide Standards of Cover and Community Risk Assessments at the fixed rates offered.
2. CONTRACTOR shall submit the first monthly invoice for project advance upon execution of the contract.
3. CONTRACTOR shall submit a time-and-materials monthly billing schedule up to the not-to-exceed cost, including a 10 percent (10%) project advance.
4. CONTRACTOR'S invoices are payable within thirty (30) days. CONTRACTOR'S billing terms are net thirty (30) days plus two percent (2%) for day thirty-one (31) and two percent (2%) per month thereafter.
RFP #FPARC-392 Page27 of28
Form #116-310-Dated: 3/21/2019
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08 /26
5. CONTRAC TOR shall send both the monthly written status report and invoice electronica lly to [email protected] . gov.
Hourly Rates*
* All-inclusive hourly rates consist of the following: Travel Expenses of $27,397 for on-site visits and meeting s needed to gather information for the project and to explain/present the project 's findings and recommendation s.
* The all-inclusive hourl y rates also incorporate a $2,500 geographic mapping fee.
RFP #FPARC-392 Page 28 of28
Form #116-310 - Dated: 3/21/20 19