CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the Fiscal Year 2024/2025 Local Roads Asphalt Concrete Resurfacing (Sun City Community) Project
MEETING DATE: February 4, 2026
TO: Mayor and City Council
PREPARED BY: Austin Mills, Assistant Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the improvements for the Fiscal Year 2024/2025 Local Roads Asphalt Concrete Resurfacing (Sun City Community) Project, Capital Improvement Program Project No. 25-07, located south of Rouse Road, east of Sun City Boulevard, west of Bradley Road, and north of Chambers Avenue; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Fiscal Year (FY) 2024/2025 Local Roads Asphalt Concrete (AC) Resurfacing (Sun City Community) project, Capital Improvement Program Project (CIP) No. 25-07 (Project), resurfaced existing pavement and upgraded 14 pedestrian ramps to Americans with Disabilities Act (ADA) compliance within a residential neighborhood of the Sun City Community. The neighborhood is bounded by Rouse Road, Sun City Boulevard, Chambers Avenue, and Bradley Road. Project roadway resurfacing and ADA ramp work was completed on Comwell Street, Embassy Street, Invarey Street, and Ventan Street. Roadway signage and striping were updated throughout the neighborhood after the Project resurfacing was finished. The Project supports the City’s Connectivity and Mobility Strategic Plan Objective of enhancing accessibility and linking the community with sustainable infrastructure to meet the City’s needs.
On July 16, 2025, the City Council approved the construction contract with Copp Contracting, Inc. (Contractor) in the amount of $811,934.90. The total approved construction budget was $1,564,000. There was one Contract Change Order (CCO) required during construction totaling $29,670.55, which increased the total contract value to $841,605.45, as shown in Table 1 on the following page. The Project was completed under budget, including the CCO and ancillary costs
City of Menifee Staff Report
CIP 25-07 FY 24/25 Resurfacing (Sun City) NOC
February 4, 2026
3 0
9 2
such as materials testing and labor compliance services, with a final construction cost totaling $864,070.06.
TABLE 1 – CONTRACT ACTIVITY SUMMARY
Contract Activity Approval Date Summary of Changes Amount Original Contract July 16, 2025 Original construction services $811,934.90 CCO No. 1 November 3, 2025 Clean up Change Order $29,670.55 TOTAL $841,605.45
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier that the Project has been completed. The payment bond would be released upon Project acceptance by the City, and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved CIP budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Closeout Documents