CITY OF MENIFEE
SUBJECT: Fiscal Year 2025/2026 Police Department Fleet Vehicle Purchases
MEETING DATE: February 4, 2026
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Approve and authorize the Finance Department to issue a purchase order for the purchase of six vehicles from National Auto Fleet in an amount of $371,494.08 utilizing Sourcewell Cooperative Purchasing Agreement No. 091521-NAF pursuant to Menifee Municipal Code Section 3.12.210; and
2. Approve and authorize the Finance Department to issue a purchase order for six vehicle upfits which include lights, sirens and graphics, from AEP California in an amount of $196,066.92; and
3. Approve and authorize the Finance Department to issue a purchase order for six L3/Harris XL-200 Mobile Radios from Cazcom, Inc. in an amount of $63,596.99 utilizing NASPO and HGAC Cooperative Purchasing Agreement pursuant to Menifee Municipal Code Section
3.12.210; and
4. Approve and authorize the Finance Department to issue a purchase order for six Getac V120 Ultra 5 In-Car Computers from MNJ Technologies. in an amount of $29,703.63 utilizing OMNIA Partners Cooperative Purchasing Agreement No. 01-148 pursuant to Menifee Municipal Code Section 3.12.210; and
5. Authorize the City Manager or his designee to execute the required documents and approve any future change orders due to price increase, limited availability, or unavailability of vehicles or equipment.
City of Menifee Staff Report
25-26 Vehicles
February 4, 2026
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DISCUSSION
As the Menifee Police Department (“PD”) continues to grow, there is a need for new and replacement vehicles with units nearing the end of their useful lifespans. Given current demand and the lead-time required to secure vehicles, PD has begun the process of procuring replacement vehicles to ensure that the City is able to continue to meet the operational demands of the Department without service interruptions.
Staff has worked closely with National Auto Fleet Group to select vehicles that would meet the needs of the department while being conscientious of the fiscal impact. Staff has also taken into account the current demand for vehicles across the country that is causing significantly longer than normal delivery times. The proposed Ford Interceptors would be utilized by the Patrol unit.
As part of the Fiscal Year (FY) 2025/26 budget, the City Council approved the purchase of six police vehicles through the use of Development Impact Funds (DIF) and General Funds. The costs for the vehicles and additional items requested are outlined in Table 1 on the following page.
To complete the outfitting of the new vehicles staff have also requested purchase orders to be issued for the purchase of the associated upfitting, vehicle radios and computers. Upfitting involves installing essential equipment in police vehicles, such as lights, sirens, gun boxes, and protective cages and vehicle graphics. The vehicles are also equipped with Getac computers, which allow officers to connect with dispatch, access call logs, and run vehicle checks.
Additionally, each vehicle has a Cazcom radio, enabling communication with dispatch and other police department staff.
Keeping the current market conditions in mind, staff is requesting authorization for the City Manager to approve change orders/order replacements to account for further pricing changes that may occur. The increase would only be used if the current quotes were no longer valid after City Council approval.
Purchasing of the vehicles, and associated equipment using the Sourcewell Contract No. 091521- NAF, OMNIA Partners Contract No. 2018011-02, and NASPO and HGAC Contracts would expedite and result a costs savings by leveraging cooperative purchasing of the community, government agency, educational institute, tribal nation, and nonprofit pricing. Using the contracts, the City would also benefit from reduced administrative costs. The purchase is allowed under the Menifee Municipal Code Section 3.12.210.
STRATEGIC PLAN OBJECTIVE
Regular City Business
FISCAL IMPACT
The current fiscal impact for this fiscal year is $660,861.62. This is budgeted within the Fiscal Year 2025/2026 operating budget in the Law Enforcement DIF for PD vehicles (2525-MPD- PDAM-660000) for $217,080 and in the General Fund using Fleet Department funds (1115-MPD- XNCL-660000) for $443,781.62.
City of Menifee Staff Report
25-26 Vehicles
February 4, 2026
3 1
3 2
TABLE 1- PURCHASE REQUESTS
Vendor Description Qty Price Per Total
National Auto Fleet New Vehicles for FY25/26 6 $61,915.68 $371,494.08 AEP California New Vehicle Upfitting 6 $32,677.82 $196,066.92 Cazcom, Inc. L3/Harris XL-200 Radios 6 $10,599.49 $63,596.99 MNJ Technology GETAC V120 Ultra 5 Computers 6 $4,950.60 $29,703.63 TOTAL $660,861.62
The future fiscal impact for these items related to upkeep, fuel, and maintenance would be budgeted in future fiscal years budgets in the fleet internal service fund.
ATTACHMENTS
1. National Auto Fleet Quote
2. AEP California Quote
3. Cazcom Quote
4. MNJ Technology Quote