2 5
4 2
functions that continue to make Menifee a premier safe, thriving, and inclusive city that offers vibrant neighborhoods and panoramic scenic vistas with a rich history, flourishing arts, cultural amenities, and diverse recreation opportunities that make Menifee a desired place to live, work, play, and stay. The achievements include:
1.Connectivity and Mobility: Menifee continues to make significant investments in our local infrastructure that reflects the City’s strong commitment to smart, sustainable growth and a high quality of life. In 2025, Menifee broke ground on the highly anticipated Bradley Road Bridge over Salt Creek project to address the historic flooding of this primary corridor during rain events. The project will provide reliable north/south connectivity and help ensure faster response times for first responders serving the Menifee community.
2.Unique Identity: The City of Menifee completed the Placemaking, Unique Identity & Tourism Master Plan, which provides a bold and forward-thinking roadmap to determine, define, and elevate what makes our city truly special. This critical blueprint, developed with input from residents, businesses, and regional partners, will help guide planning efforts to shape Menifee’s future while preserving qualities that make it unique.
3.Community Engagement and Social Infrastructure: Providing accessible and responsive communications with the Menifee community remains a top priority to strengthen transparency and help residents to better understand the vision for our city. Menifee TV continues to produce high-quality content and received four awards from the National Association of Telecommunications Officers and Advisors (NATOA). The City’s seasonal magazine, “Menifee Matters,” was recognized by the California Association of Public Information Officials (CAPIO) as the best publication of its kind in California. The City of Menifee’s Citizens Academy also completed its fourth consecutive year, providing residents and business owners with a detailed, behind-the-scenes overview of the City’s operations and an opportunity to interact directly with our executive team.
4.Thriving Economy: The City of Menifee has been planning with purpose to support smart growth in our community and ensure that businesses can thrive. Successful business and economic development foster a community where residents have access to goods and services, a variety of housing choices, employment, and well-paying jobs. Multiple new businesses across several sectors including healthcare, wellness, and new dining choices opened their doors in Menifee, with over 40 new business storefronts being welcomed in 2025.
5.Safe and Vibrant Community: Menifee was named a Top 20 Safest City in California for the second year in a row. This achievement is made possible by the tremendous work of both the Menifee Police Department and our partnership with CAL FIRE/Riverside County Fire Department. Menifee continues to invest in our public safety resources and officially opened Quail Valley Fire Station 5 in January 2025. Planning has also begun on our next station, Fire Station 74, to be located in the Heritage Lake community. Menifee Police Department (PD) is leveraging new technology to keep our community safe and adopted the Drone First Responder (DFR) Program. Menifee PD also launched their first Police Recruit position, which provides a creative and sustainable way to invest in individuals early in their law enforcement careers, while also helping strengthen the department’s culture and long-term succession planning.
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City of Menifee Staff Report
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2 5
4 2
STRATEGIC PLAN OBJECTIVE
Community Engagement and Social Infrastructure
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. 2025 Annual Report.
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C I T Y O F M E N I F E E
2025
A N N U A L R E P O R T
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03 Table of
01 02
Contents
Connectivity & Mobility
Unique Identity
Community Engagement & Social Infrastructure
Thriving Economy
Safe & Vibrant Community
Team Menifee
Awards & Accolades
Message from the City Manager
Our Organization
3 4
19 7
9 11
3 15
17 Introduction
& Organization
Awards &
Accolades
Strategic
Priorities &
Goals
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2025 Annual Report | 3
Message from the City Manager
As the City of Menifee continues to mature, we are beginning to run like a well-built engine - multifaceted, purposeful, and designed to move progress forward. But even the strongest engine only performs at its best when every component is finely tuned and works in harmony. Strategy sets the direction, and resources provide the fuel, but it’s the people inside the organization who make it run smoothly. When we invest in our team members by developing their skills, supporting their growth, and recognizing their contributions, we ensure that each part of the engine is operating at peak performance, driving sustained success, and long-term impact.
Menifee is continuing to grow and thrive into one of Southern California’s premier cities thanks to the collective efforts of our City staff, Executive Team, and City Council. Menifee has not only become the largest city in Southwest Riverside County, but it has also become an industry leader and is quickly gaining national attention as an award- winning city. By continuing to focus on shared strategic priorities and remaining results-oriented, Menifee is making significant progress and is well positioned for ongoing success.
In 2025, Menifee added 40 new storefronts and approved nearly one million square feet of job-creating development. Over the last ten years, recurring sales tax has grown 131% and property tax valuation has grown 124%. Our focus on economic development has allowed us to sustain key investments in our community, with over $13.2 million in new infrastructure funding in FY 2025/2026 and $14.3 million in 2026/2027. Menifee’s financial valuation has changed significantly since the City’s incorporation and is estimated to be $18 billion in 2025.
Due to our dynamic growth, which is expected to continue over time as we evolve, we must remain forward- thinking to improve efficiencies, maximize opportunities, and position Menifee to meet the challenges ahead. The organizational arrangement of service delivery and leadership will require a dynamic approach that allows us to pivot and address the evolutional trends that shape the needs of our community.
Ensuring that Menifee remains a fiscally sustainable city is also a key priority. By leveraging our economic development opportunities and practicing purposeful planning, we can help ensure that our City continues to provide top-tier projects, programs, and services to our community. Initiatives like the Innovation District Specific Plan and the Comprehensive Economic Development Strategy will further bolster job growth and the economic prosperity of Menifee. We have also seen tremendous growth in the Menifee Valley Chamber of Commerce and our partnership is stronger than ever. While some cities in California are expected to face financial struggles this year, Menifee will continue to prosper because of our strategic approach and commitment to our shared vision.
I am proud of the work we have accomplished this past year and remain even more optimistic about the opportunities that we have ahead. Our City is running strong, not by chance, but by design. Like a well-built engine, our progress comes from many finely tuned parts working together: dedicated employees, strong leadership, responsible stewardship, and a shared commitment to the future. When each part is cared for and aligned, the engine doesn’t just run, it performs. That’s how we sustain momentum, meet new challenges with confidence, and continue moving Menifee forward with purpose and precision.
ARMANDO G. VILLA
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OurOrganization
About Menifee
As the largest city in Southwest Riverside
County, Menifee is a thriving community
that continues to experience significant
growth and development. Recently
surpassing 119,000 residents, it is not only
the largest city in terms of population and
geographical size in the region, but also
ranks as one of the Top 20 safest cities in
California.
The City’s commitment to strategic growth
is evident in its focus on building vibrant
neighborhoods, supporting public safety,
and enhancing the quality of life for all
residents. Recognized by Inland Empire
Magazine as the Best City in the region,
Menifee blends scenic vistas and a high
standard of living with modern amenities
and abundant recreational opportunities.
Our City Council
The City of Menifee provides essential
services through teamwork, leadership, and
transparency to improve the quality of life of
our community.
Menifee is a premier, safe, thriving, and
inclusive city that offers vibrant
neighborhoods and panoramic scenic vistas
with a rich history, flourishing arts, cultural
amenities, and diverse recreation
opportunities that make Menifee a desired
place to live, work, play, and stay.
Vision
Mission
4 | 2025 Annual Report
RICKY ESTRADA
Mayor
B O B K A R W I N
M a y o r P r o T e m
B E N D I E D E R I C H
C o u n c i l m e m b e r
D A N T E M P L E
C o u n c i l m e m b e r
D E A N D E I N E S
C o u n c i l m e m b e r
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Meet ourExecutive Team
S T E P H A N I E R O S E E N
C i t y C l e r k
O R L A N D O H E R N A N D E Z
C o m m u n i t y D e v e l o p m e n t
D i r e c t o r
J E F F M E L C H I N G
C i t y A t t o r n e y
M I C H E L L E S A R K I S S I A N
C h i e f I n f o r m a t i o n O f f i c e r
T R A V I S H I C K E Y
C h i e f F i n a n c i a l O f f i c e r
A R M A N D O V I L L A
C i t y M a n a g e r
B R Y A N J O N E S
A s s i s t a n t C i t y M a n a g e r
R E B E K A H K R A M E R
D e p u t y C i t y M a n a g e r
C H R I S K A R R E R
P o l i c e C h i e f
N I C K F I D L E R
P u b l i c W o r k s D i r e c t o r
A N G E L A R I V E R A
H u m a n R e s o u r c e s D i r e c t o r
M A R K S C O V I L L E
F i r e D i v i s i o n C h i e f
M A R I A N A M I T C H E L L
C o m m u n i t y S e r v i c e s D i r e c t o r
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Connectivityand Mobility
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Our Commitment to Enhancing Accessibility
Pavement ManagementProgram (PMP)
FY 23/24 Local Roads ACResurfacing
FY 23/24 Slurry Seal Program
Menifee Road Resurfacing -Aldergate to McCall
FY 24/25 Local Roads ACResurfacing (Sun CityCommunity)
Public Facility Street Improvements
Kay Ceniceros Parking Lot
Citywide Facility Rekey
City Hall Backup Generator
Quail Valley Fire Station 5
Cherry Hills FacilityImprovements - Phase 1
Cherry Hills MedianConversion
La Piedra at Bell MountainMiddle School ActiveTransportation Project Sun City Westbound TurnPocket Extension
Parks, Recreation, and Trails
La Ladera ParkEnhancements
E.L. Pete Petersen Dog ParkExpansion
Park Lighting at Calle Tomas
OVER $14 MILLION IN COMPLETED PROJECTS IN 2025
Menifee continues to make significant investments in our local infrastructure that reflects the City’s strong commitment to smart, sustainable growth and a high quality of life.
In 2025, Menifee broke ground on the highly anticipated Bradley Bridge over Salt Creek project to address the historic flooding of Bradley Road during rain events. The project will provide reliable north/south connectivity and help ensure faster response times for first responders serving the Menifee community.
We are also setting the foundation for major infrastructure interchange enhancements along the I-215 corridor including improvements and widening of the I-215/McCall Boulevard Interchange and the new interchange planned for the I-215/Garbani Road. These transformational projects will further enhance mobility for our residents and fuel future economic development opportunities.
With nearly $30 million budgeted for 33 Capital Improvement Program (CIP) projects over the next two fiscal years, our Public Works team remains dedicated to addressing Menifee’s infrastructure needs, enhancing community safety, and supporting the city’s continued growth.
IMPROVEMENTPLANS APPROVED
1 2 8
F L E E T W O R K
O R D E R S
C O M P L E T E D
1 , 4 5 1
GRADINGPLANSREVIEWED
6 6
P E R M I T S
I S S U E D
4 3
SPECIALDISTRICTSESTABLISHED
1 0
F I E L D S E R V I C E
W O R K O R D E R S
C O M P L E T E D
2 , 9 7 5
C O N S T R U C T I O N
I N S P E C T I O N S
C O M P L E T E D
7 0 , 1 0 4
2025 Annual Report | 7
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UniqueIdentity
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5,080
P A R K V I S I T S
6,838
M A I N T E N A N C E R E Q U E S T S
C O M P L E T E D
2,595
T R E E S M A I N T A I N E D
Developing a Distinct Sense of Place
The City of Menifee completed the Placemaking, Unique Identity & Tourism Master Plan, which provides a bold and forward-thinking roadmap to determine, define, and elevate what makes our city truly special. This critical blueprint, developed with input from residents, businesses, and regional partners, will help guide future planning efforts to shape Menifee’s future while preserving qualities that make it unique.
The City Council took a major step in preserving the City’s unique identify with the approval of purchasing nearly 400 acres to ensure that the Menifee Hills remains open space in perpetuity. These iconic vistas are visible for miles and will provide future opportunities for recreational tourism.
Celebrating its 10-year anniversary this year, the Community Services Department hosted over 80 special events and was able to secure a $750,000 matching grant from the Outdoor Recreation Legacy Program for the development of the Quail Valley Nature Park. 5 8 8
Recreation Programs
Offered
1 0 0 k +
Youth Served
3 4 0
Weekly Activities Offered
to Senior Participants
5 2 , 6 6 2
Special Event Participants
P u r c h a s e d N e a r l y
4 0 0 A c r e s o f L a n d
f o r f u t u r e a d v e n t u r e t o u r i s m , t r a i l s , a n d h i k i n g ! 2025 Annual Report | 9
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Community Engagementand Social Infrastructure
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2 0 2 4 2 0 2 5
Yo u t u b e L in k e d In T w it t e r In s t a g r a m F a c e b o o k N e x t d o o r 0 1 0 0 0 0
2 0 0 0 0
3 0 0 0 0
4 0 0 0 0
5 0 0 0 0
SOCIAL MEDIA
T O T A L
F O L L O W E R S
9 5 , 5 1 2
1 2 . 8 %
I N C R E A S E I NF O L L O W E R S F R O M
2 0 2 4
7 1 M e n i f e e T V
V i d e o s P r o d u c e d
5 4 E m a i l a n d
T e x t A l e r t s
Providing open and transparent communications with the Menifee community remains a top priority to strengthen transparency and help residents to better understand the vision for our city. In an effort to further enhance the City’s communications capabilities, the audio-visual team was moved under the Communications Division to allow for stronger collaboration and resource sharing.
Menifee TV continues to produce high-quality content and received four awards from the National Association of Telecommunications Officers and Advisors. Menifee TV debuted a new program, “Menifee in the Works,” highlighting the great work of the City’s public works team from major infrastructure projects to road repairs and graffiti removal. The City’s quarterly magazine, “Menifee Matters,” was recognized by the California Association of Public Information Officials as the best publication of its kind in California. The Communication team is continuing to elevate this publication and an exciting new redesign is expected for 2026.
The City of Menifee’s Citizens Academy also completed its 4 consecutive year, providing residents and business owners with a detailed, behind-the-scenes overview of the City’s operations and an opportunity to interact directly with our executive team. The Citizens Academy program continues to be offered twice per year and has proven very successful in creating strong connections between our community and their local government.
th
2025 Annual Report | 11
P r o a c t i v e l y d e l i v e r i n g i n f o r m a t i o n t o b u i l d a s t r o n g c o m m u n i t y 9 2 4 S o c i a l
M e d i a P o s t s
2 2 P r e s s
R e l e a s e s
9 5
P a s s p o r t s
P r o c e s s e d
8 2 6
Public Records
Requests Completed
2 C o m m u n i t y S h r e d d i n g
E v e n t s H o s t e d
1 0 6 %
I n c r e a s e i n M i l i t a r y B a n n e r s
I n s t a l l e d f r o m 2 0 2 4
T o t a l i n g 9 6 B a n n e r s
Enhancing Communication to Amplify Accessibility
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Thriving Economy
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Increase in BuildingPermits Issued from2024
25% increase in Small
Business Development
Center Clients Served
from 2024
4 , 5 3 4 B u i l d i n g P e r m i t s I s s u e d
& 2 7 , 4 1 0 I n s p e c t i o n s
C o m p l e t e d
14%
Business VisitsConducted
311
The City of Menifee has been planning with purpose to support smart growth in our community and ensure that businesses can thrive.
Successful business and economic development foster a community where residents have access to goods and services, a variety of housing choices, employment, and well-paying jobs.
In December, the City Council held a special meeting to review a Land Use Financial Analysis presentation that provided critical data highlighting the need to explore revenue generation avenues that maximize return on investment and balance our residential growth.
This information will be critical in guiding the City’s smart growth decisions to ensure that we continue to meet the long-term demands of our residents and businesses.
Multiple new businesses across several sectors including healthcare, wellness, and new dining choices opened their doors in Menifee.
Construction also began on the City’s second major hotel, Hampton Inn, with three more on the way which will help to support future tourism initiatives and provide additional revenue for City programs and services.
Maintaining a strong, strategic approach to economic development remains vital to Menifee’s long-term success and will remain a key priority for 2026.
M e n i f e e W e l c o m e d
4 0 N e w B u s i n e s s
S t o r e f r o n t s i n 2 0 2 5 !
Encouraging Intentional Smart Growth
2025 Annual Report | 13
Suporting our Small Business Community
Acrisure Southwest Partners Insurance
Advanced Dermatology
Alpha Culture
Angel in Me
Angies Threading Salon
Baker Pediatric Dental Care
Chipotle
Crossroads Group Inc
Curiosity Escapes
Deren Mikels, LCSW
Firehouse Subs
Five Below
Gameday Men's Health
Green Physical Therapy
Grey Iron Brewing Co
Groupo Folklorico Bailes de Mi Tierra
Happy Home Massage
Himalayan Taste
Husky Flooring and Carpet
Jersey Mike's
Menifee Real Estate Group
Menifee Vacuums
One Healthcare
Oversize Machine Industries
Performance Insurance Services
Pipe it Right Plumbing
Prevail Health
Prime Storage (Ranch Self Storage)
Rady's Childrens Medical Clinic
Regalado Market
Sakura Nail Spa
Sun City Garden Salon
Temecula Valley OBGYN
The Boulders
The Mat
Thrive Well Trauma Center
V Cuts
Velo Training Facility
Waffle, Boba, and Brew
Yoshiharu Ramen
187
PlanningApplicationsSubmitted & 677 InspectionsCompleted Item Title: 10.4
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Safe andVibrant Community
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Menifee was named a Top 20 Safest City in California for the second year in a row. This achievement is made possible by the tremendous work of both the Menifee Police Department and our partnership with CAL FIRE/Riverside County Fire Department.
Menifee continues to invest in our public safety resources and officially opened Quail Valley Fire Station 5 in January 2025. This new facility replaced the original fire station built during the 1950’s with a modern, state-of-the-art fire station that will be able to serve the Menifee community well into the future. Planning has also begun on our next station, Fire Station 74, to be located in the Heritage Lake community.
Menifee Police Department (PD) is leveraging new technology to keep our community safe and adopted the Drone First Responder (DFR) Program. This innovative initiative allows a drone to be dispatched to an incident, gathering vital information and live video to help assist officers on the ground and keep them safe.
Menifee PD also launched their first Police Recruit position, which provides a creative and sustainable way to invest in individuals early in their law enforcement careers, while also helping strengthen the department’s culture and long-term succession planning. 16,423
F i r e I n c i d e n t R e s p o n s e s
4,277
F i r e I n s p e c t i o n s C o m p l e t e d
841
Plan Reviews Completed
2025 Annual Report | 15
Providing Exceptional Public Safety
Menifee Police Department
35,319
Calls for Service
11,019
Officer-Initiated Incidents
7,297Cases Processed
5,721
Traffic Citations Issued
2,970
Code Inspections
Completed
77 Traffic Safety
Operations Completed
1 5 2
K - 9 D e p l o y m e n t s
( P a t r o l )
5 9
K - 9 D e p l o y m e n t s
( I n v e s t i g a t i o n s )
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TeamMenifee
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O u r t e a m m e m b e r s a r e t h e h e a r t o f w h a t w e d o h e r e i n M e n i f e e a n d t h e y a r e c r i t i c a l l y i m p o r t a n t t o e n s u r e t h a t o u r C i t y c a n p r o v i d e i n f r a s t r u c t u r e , a m e n i t i e s , a n d e s s e n t i a l s e r v i c e s t o t h e c o m m u n i t y .
M e n i f e e ’ s F i n a n c e D e p a r t m e n t c o n t i n u e s t o e n s u r e t h a t o u r b u d g e t r e m a i n s b a l a n c e d , a n d t a x p a y e r d o l l a r s a r e b e i n g m a n a g e d a p p r o p r i a t e l y . T o f u r t h e r s t r e a m l i n e o p e r a t i o n s , t h e d e p a r t m e n t h a s s u c c e s s f u l l y i m p l e m e n t e d n u m e r o u s i n i t i a t i v e s i n c l u d i n g t h e E n t e r p r i s e R e s o u r c e P l a n n i n g ( E R P ) s y s t e m t o i m p r o v e i n t e r n a l e f f i c i e n c i e s , a n e w p u r c h a s i n g p o l i c y t o r e m o v e o b s t a c l e s f o r m o v i n g p r o j e c t s f o r w a r d , a n d a t w o - y e a r b u d g e t c y c l e t o a l l o w f o r t h o u g h t f u l l o n g - t e r m f i n a n c i a l p l a n n i n g . I n 2 0 2 5 , t h e F i n a n c e D e p a r t m e n t r e c e i v e d t h e i r 4 c o n s e c u t i v e “ D i s t i n g u i s h e d B u d g e t P r e s e n t a t i o n A w a r d ” f r o m t h e G o v e r n m e n t F i n a n c e O f f i c e r s A s s o c i a t i o n . t h
O u r I n f o r m a t i o n T e c h n o l o g y t e a m i s k e e p i n g u s o n t h e c u t t i n g e d g e o f i n n o v a t i o n a n d c o n t i n u e s t o p r o v i d e c r i t i c a l c y b e r s e c u r i t y e d u c a t i o n t o o u r e m p l o y e e s t o k e e p u s s a f e a n d m a i n t a i n o p e r a t i o n s . T h e i r w o r k i n t e c h n o l o g y a n d G I S h a v e h e l p e d s u p p o r t n u m e r o u s i n i t i a t i v e s i n c l u d i n g o u r M i l i t a r y B a n n e r P r o g r a m a n d C I P p r o j e c t s .
T h e H u m a n R e s o u r c e s D e p a r t m e n t h a s a l s o h e l p e d t h e C i t y t o r e m a i n i n c o m p l i a n c e w i t h n e w r e g u l a t i o n s , i m p r o v e d h i r i n g e f f i c i e n c i e s , a n d f a c i l i t a t e d a t a b l e t o p e x e r c i s e t o f u r t h e r p r e p a r e C i t y s t a f f t o c o l l a b o r a t e t o g e t h e r d u r i n g a n e m e r g e n c y . L e a d e r s h i p i n i t i a t i v e s a r e a l s o b e i n g d e v e l o p e d t o h e l p s t r e n g t h e n e m p l o y e e m o r a l e a n d p e r f o r m a n c e .
J O B A P P L I C A T I O N S
R E C E I V E D
5 , 7 6 7
TRAININGS
COMPLETED
1 , 6 2 3
R E C R U I T M E N T S
C O M P L E T E D
4 2
N E W
E M P L O Y E E S
H I R E D
1 0 3
Setting Efficient and Ongoing Operations
Business Licenses Issued
1,286 Purchase OrdersCompleted
754
I T S u p p o r t R e q u e s t s
C o m p l e t e d
4,854
& 3 5 I n t e r n a l I T P r o j e c t s
C o m p l e t e d
& 1 , 4 6 7 P a y r o l l B e n e f i t
T r a n s a c t i o n s C o m p l e t e d
CyberattacksPrevented
1,902
D e v e l o p i n g a r o b u s t a n d s u s t a i n e d w o r k f o r c e 2025 Annual Report | 17
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Awards & Accolades
The City of Menifee has set a high standard for the quality of its work and the caliber of its employees. Menifee’s dedicated professionals continue to be leaders in their respective fields and have received numerous awards and accolades for the standards at which they operate and the services they provide to the community.
S a f e s t C i t yS a f e s t C i t y
in California
TOP20TOP20
Communications
STAR AWARD:MENIFEE IN THE WORKS &CENTRAL PARKAMPHITHEATERCONSTRUCTION UPDATE EPIC AWARD:MENIFEE MATTERSPUBLICATIONS
Financial
MOST FISCALLY SOUND CITIES
DISTINGUISHED BUDGET PRESENTATION AWARD
Item Title: 10.4
2025 Annual Report
Item Page Number: 21
Menifee Mayor and City Council
February 18, 2026
Page
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Economic & Community Development
B E S T O F A W A R D :
Q U A I L V A L L E Y
F I R E S T A T I O N 5
B E S T C I T Y
P L A N N I N G I N I T I A T I V E :
P L A C E M A K I N G , U N I Q U E
I D E N T I T Y A N D T O U R I S M
M A S T E R P L A N
ECONOMICDEVELOPMENTDEPARTMENTPARTNER OF THE YEAR
M E N I F E E R E S T A U R A N T W E E K
M E N I F E E B U S I N E S S B R I D G E
Public Works
Item Title: 10.4
2025 Annual Report
Item Page Number: 22
Menifee Mayor and City Council
February 18, 2026
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Item Title: 10.4
2025 Annual Report
Item Page Number: 23
Menifee Mayor and City Council
February 18, 2026
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CITY OF MENIFEE
SUBJECT: Monthly Public Safety Reports
MEETING DATE: February 18, 2026
TO: Mayor and City Council
PREPARED BY: Jennifer Jackson, Senior Management Analyst REVIEWED BY: Rebekah Kramer, Deputy City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Receive and file the Public Safety Reports for December 2025.
DISCUSSION
On September 15, 2021, the City Council adopted Resolution No. 21-1062, formalizing public safety reporting. This Report includes December 2025 statistical reporting for the Menifee Police Department, Code Enforcement, and CAL FIRE/Riverside County Fire Department.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Menifee Police Department Monthly Report - December 2025
2. Code Enforcement Monthly Report - December 2025
3. CAL FIRE/Riverside County Fire Department Monthly Report - December 2025 Item Title: 10.5
Monthly Public Safety Reports
Item Page Number: 1
Menifee Mayor and City Council
February 18, 2026
Page
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Item Title: 10.5
Monthly Public Safety Reports
Item Page Number: 2
Menifee Mayor and City Council
February 18, 2026
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Item Title: 10.5
Monthly Public Safety Reports
Item Page Number: 3
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February 18, 2026
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CODE ENFORCEMENT PUBLIC SAFETY REPORT- DECEMBER 2025
PUBLIC
NUISANCE
19% ZONING
VIOLATION
3%
HAZARDOUS
CONDITION
8%
ILLEGAL
DUMPING
8%
ILLEGAL
VENDORS
19%
PROPERTY
MAINTENANCE
19%
GRAFFITI
0%
BUILDING
CODE
VIOLATION
24%
CODE ENFORCEMENT
CASELOADS
PUBLIC NUISANCE
ZONING VIOLATION
HAZARDOUS CONDITION
ILLEGAL DUMPING
ILLEGAL VENDORS
PROPERTY MAINTENANCE
GRAFFITI
BUILDING CODE VIOLATION
ACTION DETAIL STATS Apr
25 May
25 Jun
25 Jul
25 Aug
25 Sep
25 Oct
25 Nov
25 Dec
25 Current Open Cases 311 339 492 478 389 350 324 317 317 New Complaints
Received
97 88 107 112 109 94 73 67 46
New Cases 178 201 322 297 128 198 176 149 68
Follow-Up Inspections 157 162 62 103 113 147 245 144 95 Closed Cases 122 73 87 122 92 130 171 105 68
Notices of Violation
Issued
82 82 55 51 47 111 118 63 44
Admin Citations
Issued
46 46 156 23 28 33 34 24 7
Proactive Enforcement
Cases
38 38 7 6 1 59 79 38 15
CODE ENFORCEMENT
TOPICS OPENED
Apr
25 May
25 Jun
25 Jul
25 Aug
25 Sep
25 Oct
25 Nov
25 Dec
25 Building Code
Violation
7 7 3 5 2 4 4 10 16
Dangerous Building 0 0 0 0 0 0 0 1 0 Hazardous Condition 11 11 2 6 2 1 6 2 5 Illegal Dumping 4 4 1 9 6 5 9 10 5
Illegal Signs Removed 31 31 37 23 16 31 21 27 33 Property Maintenance 42 42 40 40 45 75 55 29 13 Public Nuisance 27 27 19 24 9 18 44 16 13
Vehicle Abatement 4 4 6 3 0 1 2 0 0 Vendor Enforcement 13 13 11 6 1 2 4 12 13 Weed Abatement 0 0 157 0 2 0 0 0 0
Zoning Violations 9 9 6 1 8 5 7 3 2 Public Works Referrals 0 0 0 0 0 0 0 1 1 Marijuana Cultivation 0 0 0 0 0 2 0 1 1 Graffiti 3 3 2 1 1 3 1 6 0
Item Title: 10.5
Monthly Public Safety Reports
Item Page Number: 4
Menifee Mayor and City Council
February 18, 2026
Page
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1/1/2026 1:41:18PM Page 1 of 2
Riverside County Fire Department/ CAL FIRE
Jurisdiction Summary for City of Menifee
Robert Fish
Fire Chief
12/1/2025 to 12/31/2025
Incident Response Activity
*At least 1 Resource Dispatched
Average Enroute to On-Scene Time
* Units Responding Charlie, Delta, Bravo, Echo, Code 3 <5 Minutes +5 Minutes
602 230
+10 Minutes +20 Minutes
18 1
Average Min % 0 to 5 Min
4.34 70.74
Enroute Time: Unit has been acknowledged as responding.
On-Scene Time: Unit has been acknowledged as being On-Scene.
Incident Type #
False Alarm 59
Haz Mat 2
Medical 978
Other Fire 8
Other Misc 5
Public Service Assist 66
Res Fire 3
Rescue 2
Ringing Alarm 4
Standby 16
Traffic Collision 72
Vehicle Fire 1
Wildland Fire 1
Incident Total 1,217
Auto Aid
*Unit responses for Canyon Lake and Murrieta Only
Auto Aid Given
City of Canyon Lake
City of Murrieta
1 3
Station Responses
*Incident Count by
Incident PRA Station for City of Menifee
05 Quail Valley 172
07 Sun City 554
68 Menifee 153
76 Menifee Lakes 391
Jurisdiction Report
*Incident Count for Station PRA with Station Responsibility for City of Menifee
Assistance Given
City Of Lake Elsinore
City Of Perris
City Of Wildomar
Riverside County
Total:
Assistance Received
City Of Perris
City Of Temecula
Riverside County
Total:
6 27
37 46
116
16 1
50 67
Apparatus Responses
* Unit count for City of Menifee Apparatus
05 Quail Valley Engine 159
07 Sun City Engine 223
07 Sun City Patrol 210
07 Sun City Squad 266
68 Menifee Engine 181
76 Menifee Lakes Engine 316
76 Menifee Lakes Squad 1
76 Menifee Lakes Truck/Quint 244
76 Menifee Lakes Rescue 1
Item Title: 10.5
Monthly Public Safety Reports
Item Page Number: 5
Menifee Mayor and City Council
February 18, 2026
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1/1/2026 1:41:18PM Page 2 of 2
O ffice of the Fire Marshal
Total Number of Plan Reviews Completed:
Plan Review Turnaround Time:
Inspections Conducted:
Inspection Turnaround Time:
60 10
days
278
2 days
C ommunity Engagement
12/06/25- E7 and T76 hosted the Shop with a firefighter 12/06/25- E76 and T76 engaged with the MSJC Tree lighting for the city 12/06/25- Several of our fire dept. units participated in the Holiday light parade. 12/
13/25- T76 participated with Christmas Light judging.
12/
14/25- E7 participate in the Oasis Golf Club Parade
12/
19/25- Menifee CERT Monthly Meeting
12/
20/25- E5, E68, and E7 helped in the Menifee Santa’s workshop 12/
20/25- E76 and T76 were present at a toy drop off at Heritage Lake 12/
20/25- Firehouse tour at Station 7
Significant Incidents
Item Title: 10.5
Monthly Public Safety Reports
Item Page Number: 6
Menifee Mayor and City Council
February 18, 2026
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CITY OF MENIFEE
SUBJECT: Department of California Highway Patrol Every 15 Minutes Program Grant
MEETING DATE: February 18, 2026
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the Department of California Highway Patrol Grant for the Menifee Police Department Every 15 Minutes Program in the not-to-exceed amount of $20,000; and
2. Adopt a budget amendment resolution amending the Fiscal Year 2025/2026 budget, appropriating an increase in revenue and expenditures in the not-to-exceed amount of $20,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager or his designee to execute all other necessary grant related documents thereof to receive the Department of California Highway Patrol Program Grant.
DISCUSSION
The Menifee Police Department (MPD) was awarded a not-to-exceed amount of $20,000 by the Department of California Highway Patrol (CHP) for the Every 15 Minutes Program Grant (E15M).
CHP administers several grant programs, including the E15M Grant. The purpose of this grant is to focus on teenage drivers challenging them to think about drinking and drugged driving and the responsibilities of making mature decisions.
The funds received would be used for costs incurred by the MPD during the planning, preparation and implementation of the two-day event. The E15M program would include an on-site staged crash scene held at Heritage High School including student actor portrayed deceased and injured victims and suspects. The actors would be filmed in collaboration with the City and student production staff at sites including Southwest Detention Center, Evans-Brown Mortuary, a mock courtroom, an AMR and Medivac transportation.
Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 1
Menifee Mayor and City Council
February 18, 2026
Page
212 of 436
City of Menifee Staff Report
E15M Grant
February 18, 2026
3 1
6 3
This two-day program scheduled for April 14 through April 15, 2026, is set to target the Junior and Senior classes at Heritage High School by showcasing fellow students being pulled from class every 15 minutes to represent youth killed in accidents. Tombstones would be displayed throughout the campus to drive the impact home, and an assembly would be the conclusion of the program representing a funeral for the actor portrayed deceased student with guest speakers including students, parents and representatives from Mothers Against Drunk Drivers.
The grant would help the City achieve its goals as follows:
Educating the public
Promoting a safe environment for our community
Reducing the number of persons killed and injured in crashes caused by distracted driving, driving at unsafe speeds, alcohol, and drugs.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact from the acceptance of the CHP Every 15 Minutes Grant would result in an increase of $20,000 in state grant revenue within the Grant Fund (2301-441002) and an appropriation in expenditures to the CHP Every 15 Minutes Grant for Menifee Police Department within the Grant Fund for professional services and supplies (2301-MPD-PDAM-17052-Various).
CHP would reimburse any costs incurred that are within the guidelines of this grant. No match by the City would be required.
ATTACHMENTS
1. Grant Agreement
2. Grant Summary Report
3. Budget Amendment Resolution
Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 2
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February 18, 2026
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Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 3
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Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 4
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Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 5
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Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 6
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Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 7
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Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 8
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Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 9
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Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 10
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Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 11
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Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 12
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Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 13
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Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 14
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Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 15
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This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
FISCAL YEAR OF GRANT AWARD: _________________ DATE CITY COUNCIL APPROVED: ________________________ Grant Name: _____________________________________________ Granting Agency: __________________________ City Department: _________________________________________ City Grant Administrator: ____________________ Grant performance period: ________________ Type of Grant: ☐ State ☐ Federal ☐ Local ☐ Other: ________________ Grant Purpose/City Program:
If Federal Grant:
Federal Awarding Agency: ____________________ Federal CFDA Number: _____________________ If Pass-through Grant:
Pass-through Agency: ____________________ Pass-through Number: _____________________ Grant ID Number: ____________________
Grant Funding Period: ____________________ Amended Through: _____________________ Amount from Granting Agency: ____________________ Method of Funding: ____________________ City Matching Funds: ____________________ Frequency of Funding: ____________________ Total Grant Amount: ____________________ If other, please describe: ____________________ City Expenditure Account No: ____________________ City Revenue Account No: ____________________ Reporting Requirements:
Does the funding agency require a compliance audit? _____________________________________________ If yes, what kind of report? __________________________________________ Additional reporting required: ________________________________________ Does the funding agency require a copy of the Single Audit report? _____________________________________ Is this a federal grant (subject to Single Audit)? __________________________________________ Can grant funds be carried over to other fiscal years? __________________________________________ If yes, which years? __________________________________________ Is allocated interest a grant requirement? __________________________________________
CITY OF MENIFEE
GRANT SUMMARY REPORT
FINANCE DEPARTMENT
2025/2026
2/18/2026
CHP Every 15 Minutes Program
Dept. of California Highway Patrol
Menifee Police Department
Christine Booker
-
-
-
-
1/14/26 - 6/30/26
-
$20,000
Reimbursement
0 Yearly
$20,000
N/A
See Notes below
2301-28-XNC-XNCL-000-17052-441002
No
N/A
N/A
No
No
No
No
✔
1/2026-6/2026
The grant will reimburse costs needed to put on the two-day Every 15 Minutes Program at Heritage High School. This program includes a staged crash, aftermath events, overnight retreat, and school rally.
This program will have one reimbursement packet to be completed upon the end of the program. No single audit.
NOTES:
2301-51-MPD-PDAM-000-17052-651011 (Supplies), 2301-51-MPD-PDAM-000-17052-651600 (Special Dept Exp) 2301-51-MPD-PDAM-000-17052-652800 (Prof. Services)
Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 16
Menifee Mayor and City Council
February 18, 2026
Page
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RESOLUTION NO. 26-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET
WHEREAS, the City of Menifee, California, adopted a budget for Fiscal Year 2025/26 and Fiscal Year 2026/27 with Resolution 25-1596 on June 18th, 2025; and WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the FY 2025/26 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
REVENUE ADJUSTMENT – GRANT FUND 2301
EXPENDITURE ADJUSTMENT – GRANT FUND 2301
RECORD TRANSFER OF FUNDS
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL:
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT NUMBER AMOUNT
February 18,
2026 Grant: CHP Every 15 Minutes Program
2301-28-XNC-XNCL-
000-17052-441002- $20,000.00
TOTAL: $20,000.00
CITY
COUNCIL
MEETING
DESCRIPTION ACCOUNT NUMBER AMOUNT
February 18,
2026
Grant: CHP Every 15 Minutes Program –
Professional Services
2301-51-MPD-PDAM-
000-17052-652800- $10,000.00
February 18,
2026
Grant: CHP Every 15 Minutes Program –
Supplies
2301-51-MPD-PDAM-
000-17052-651011- $5,000.00
February 18,
2026
Grant: CHP Every 15 Minutes Program –
Special Dept Expense
2301-51-MPD-PDAM-
000-17052-651600- $5,000.00
Total $20,000.00
Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 17
Menifee Mayor and City Council
February 18, 2026
Page
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Amending the Fiscal Year 2025/26 Grant Fund Budget
Department of California Highway Patrol (CHP) Every 15 Minutes Program Grant 2 4
9 8
1 0
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menifee, California hereby to determine and order as follows:
Section 1.The annual budget for the Grant Fund 2301 for the City of Menifee for FY 2025/26 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
FUND SUMMARY – GRANT FUND 2301
PASSED, APPROVED AND ADOPTED this 18th day of February, 2026. _____________________________
Bob Karwin, Mayor Pro Tem
Attest:
___________________________
Stephanie Roseen, City Clerk
Approved as to form:
___________________________
Jeffrey T. Melching, City Attorney
CATEGORY ADOPTED
BALANCE
PRIOR
ADJUSTMENTS
AMENDMENT
AMOUNT
AMENDED
TOTAL
Revenues $0.00 $20,215,139.20 $20,000.00 $20,235,139.20 Expenditures $0.00 $19,597,811.61 $20,000.00 $19,617,811.61 Item Title: 10.6
Department of California Highway Patrol Every 15 Minutes Program Grant Item Page Number: 18
Menifee Mayor and City Council
February 18, 2026
Page
229 of 436
CITY OF MENIFEE
SUBJECT: Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
MEETING DATE: February 18, 2026
TO: Mayor and City Council
PREPARED BY: Austin Mills, Assistant Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Award bid and authorize the Finance Department to issue a purchase order for the purchase of traffic signal related poles and equipment from American Right-of-Way, Inc. for the Goetz Road/Vista Way Traffic Signal Project, Capital Improvement Program (CIP) No. 23-02, the Menifee Road/Fire Station No. 76 Entrance Traffic Signal Project, CIP No. 23-09, and the Evans Road/Craig Avenue Traffic Signal Project, CIP No. 25-05, in the cumulative not-to- exceed amount of $397,766.00.
DISCUSSION
The approved Fiscal Year (FY) 2025-2030 CIP plan includes three CIP projects to install traffic signals and roadway improvements. In an effort to ensure timely implementation of projects with signalization elements, equipment such as traffic signal poles, electrical cabinets, controller cabinets, and various electrical equipment must be purchased well ahead of planned construction dates to ensure manufacturing lead times do not impact project delivery.
The three CIP projects described below are planned to begin construction in the summer months of 2026 and require that traffic signal equipment is available for installation in advance of summer construction schedules.
Goetz Road/Vista Way Traffic Signal Project, CIP No. 23-02 (CIP23-02) This project proposes to construct approximately 1,100 linear feet of road widening along Goetz Road, as well as installation of a new traffic signal at Goetz Road and Vista Way. CIP23-02 would provide relief to additional traffic through this intersection resulting from the construction of nearby commercial development. The project also includes drainage improvements, residential Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 1
Menifee Mayor and City Council
February 18, 2026
Page
230 of 436
City of Menifee Staff Report
CIP Traffic Signal Equipment Purchase
February 18, 2026
3 1
5 4
driveways, modified commercial driveways, and installation of Americans with Disabilities Act (ADA) compliant ramps.
Menifee Road/Fire Station No. 76 Entrance Traffic Signal Project, CIP No. 23-09 (CIP23-09) This project proposes to install a traffic signal at the intersection of Menifee Road and Diamond Road, adjacent to the entrance of Fire Station No. 76. Completion of CIP23-09 would provide a controlled intersection and safer ingress/egress point for emergency fire personnel and equipment to exit and enter the fire station. CIP23-09 would also include the installation of new traffic signage and striping, ADA ramps, and pavement improvements.
Evans Road/Craig Avenue Traffic Signal Project, CIP No. 25-05, (CIP25-05) This project proposes to install a traffic signal with roadway improvements at the intersection of Evans Road and Craig Avenue. CIP25-05 would provide an active transportation benefit for Paloma Valley High School and the Gale Webb Action Sports Park by adding bike lanes along Craig Avenue in accordance with Menifee’s Complete Streets Plan. The project would also provide additional roadway and drainage improvements for the area along with on-street parking.
On January 14, 2026, staff administered a formal competitive bid process for the purchase and delivery of traffic signal equipment required for CIP23-02, CIP23-09, and CIP25-05 (Projects).
The equipment requested included traffic poles, dual meter service cabinets, traffic controllers, and necessary accessories. A bid opening was held on February 2, 2026, and two bids were received.
TABLE 1 – SELECTION INTERVIEW FIRM RANKING SUMMARY
After reviewing the bids received and additional logistics coordination, staff determined that American Right-of-Way, Inc. met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for materials and services proposed by American Right-of- Way, Inc. is $397,766.00 and traffic signal equipment amounts fall within the previously approved budgets for each of the Projects.
The designs for the Projects are nearing completion, and the manufacturing and delivery of the traffic equipment are anticipated to take approximately five months from the date of City Council approval. Due to this extensive lead time, construction management services and a construction contract for the Projects, which includes site construction and installation, would be bid separately and closer to the anticipated start of construction.
If approved by the City Council, the tentative construction schedules for all locations would be as follows:
Construction Start: June 2026
Construction End: August 2026
City Council Acceptance: January 2027
Firm Name
Cost
Proposal
Base Fee
Final Cost
Proposal
(with options)
Ranking
American Right-of-Way, Inc. $397,766.00 $397,766.00 1
SWARCO McCain-Inc. $443,927.26 $443,927.26 2
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 2
Menifee Mayor and City Council
February 18, 2026
Page
231 of 436
City of Menifee Staff Report
CIP Traffic Signal Equipment Purchase
February 18, 2026
3 1
5 4
The timeline above assumes no delays due to weather or unforeseen conditions.
The amount of the proposed purchase exceeds the City Manager’s signing authority. Pursuant to Resolution No. 25-1569 and Menifee Municipal Code §3.12.060, any purchase amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact associated with the proposed equipment purchase with American Right-of-Way, Inc. is the total purchase amount of $397,766.00. Funding for the proposed purchase is available in previously approved FY 2025/2026 CIP project budgets for CIP23-02, CIP23-09, and CIP25-
05. Funding sources, budget availability, and traffic signal equipment purchase costs are summarized by project in Table Nos. 2, 3 and 4 below.
TABLE 2 – GOETZ ROAD/VISTA WAY, CIP23-02
Fund Fund / Project Account String Available
Budget
Anticipated
Cost
Quality of Life
(Measure DD)
4320-PWD-CIPS-901-01105-660010
/ CIP23-02.1105.CON.CAE $ 399,855.27 $ 125,631.50
DIF Citywide -
Circulation
4320-PWD-CIPS-901-02526-660010
/ CIP23-02.2526.CON.CAE $ 508.50 $ 508.50 TABLE 3 – MENIFEE ROAD/FIRE STATION NO. 76 ENTRANCE TRAFFIC SIGNAL, CIP23-09 Fund Project Account String Available
Budget
Anticipated
Cost
Quality of Life
(Measure DD)
4320-PWD-CIPS-901-01105-660010
/ CIP23-09.1105.CON.CAE $ 384,733.87 $ 127,874.00
TABLE 4 – EVANS ROAD/CRAIG AVENUE TRAFFIC SIGNAL PROJECT, CIP25-05 Fund Project Account String Available
Budget
Anticipat
ed Cost
Quality of Life
(Measure DD)
4320-PWD-CIPS-901-01105-660010
/ CIP25-05.1105.CON.CAE $ 599,855.27 $ 143,752.00
Document preparation, delivery, and processing and handling fees included in the bid document have been distributed among, and are included, in the total anticipated costs for each project.
ATTACHMENTS
1. Project Location Maps
2. Bid Response – American Right-of-Way, Inc.
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 3
Menifee Mayor and City Council
February 18, 2026
Page
232 of 436
PROJECT LOCATION MAPS
Goetz Road/Vista Way – CIP 23-02
Menifee Road/Fire Station No. 76 – 23-09
Evans Road/Craig Avenue – CIP 25-05
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 4
Menifee Mayor and City Council
February 18, 2026
Page
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CITY OF MENIFEE
RIVERSIDE COUNTY, CALIFORNIA
INVITATION TO BID
BID NO. NIB 2026-06
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
Bids must be submitted electronically via the City of Menifee’s PlanetBids bidding portal at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=41576 no later than 3:00 PM, on February 2, 2026 Electronic Bid submittal must include all corresponding attachments.
SUBMITTAL:
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 5
Menifee Mayor and City Council
February 18, 2026
Page
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SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 1
Information
Sole Point of Contact
Jennifer Dominguez, Contracts &
Purchasing Specialist
29844 Haun Rd.
Menifee, CA 92586
951•723•3743
951•679•2568 Fax
E-Mail:
[email protected]
Deadline for Submission of Questions
R
esponses to Questions Posted to
PlanetBids
3:00 p.m. January 22, 2026
J
anuary 26, 2026
Bid Due Date 3:00 p.m., February 2, 2026
KEY INFORMATION
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 6
Menifee Mayor and City Council
February 18, 2026
Page
235 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 2
1. These documents constitute the complete set of specification requirements and bid response forms. The bidder is responsible for ensuring that all pages and all addenda are received. Bidder is advised to closely examine this Invitation to Bid package, and to immediately direct any questions regarding the completeness of this Invitation to Bid package and any addenda thereto to the Purchasing Division. Unless otherwise directed in writing by the Purchasing Division, the bidder must submit all bid responses on the bid response form provided with this Invitation to Bid. The City of Menifee will not accept bid responses on bidder's letterhead and/or quotation forms.
2. A
ll information requested of the supplier shall be entered in the appropriate space(s) on the Bid Form. Failure to do so may disqualify your offer.
3. All information shall be typewritten or entered in ink. Mistakes may be crossed out and corrections inserted before submission of your bid. Erasures, type-overs, white-outs, and all other corrections and/or modifications shall be initialed in ink by the person signing the bid.
4. Bi
ds will not be accepted unless signed (not typed) in the appropriate space(s) by an authorized officer or employee of the supplier.
5. Bids must be submitted electronically via the City of Menifee’s PlanetBids bidding portal at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=41576 no later than 3:00 PM, on February 2, 2026. Electronic Bid submittal must include all corresponding attachments.
Bid Due Date: February 2, 2026 @ 3:00 p.m.
6. C
orrections and/or modifications received after the closing time specified will not be accepted.
7. P
rices submitted by supplier are considered accurate and cannot be withdrawn after the bid is closed.
8. U
pon submission of bid documents, all such documents shall become the property of the City of Menifee.
9. T
he City shall not be responsible for any error or omission in the bid. 1 0. Prices shall remain open and valid, subject to acceptance for ninety (90) days after bid closing date. Any bid for which the supplier specifies a shorter acceptance period may be rejected.
11. Prices will be considered Net 30 days if no cash discount is shown. 1 2. Time of delivery shall be stated as the number of calendar days following the receipt of order by the supplier, to the receipt of goods or services by the City of Menifee.
1 3. The words “vendor” and “supplier” are used interchangeably throughout this Invitation to Bid, and are used in place of the person, firm or corporation submitting a bid on the specifications, or any part thereof.
14. Any contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest responsive and responsible bidder.
A “responsive bidder” is a person, firm or corporation who has submitted a bid response which conforms in all material respects to the Invitation to Bid, including all terms, conditions, and specifications. A “responsible bidder” is a person, firm or
corporation having the capacity in all respects to perform fully the contract requirements and the integrity and reliability which will assure good faith performance.
INSTRUCTIONS TO BIDDERS
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 7
Menifee Mayor and City Council
February 18, 2026
Page
236 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 3
1. The City of Menifee is requesting bids from experienced and reputable suppliers to provide ELECTRONIC TRAFFIC SIGNAL EQUIPMENT, POLES, AND CABINET EQUIPMENT in accordance with the specifications included herein. It is the intention of the City to purchase signal equipment immediately.
2. INFORMATION
To ensure fair consideration for all bidders, the Purchasing Division is issuing this Invitation to Bid and is the sole point of contact for the Invitation to Bid. Unless otherwise directed, all communications, including meetings, conferences or technical discussions, regarding this Invitation to Bid should be directed to:
J
ennifer Dominguez
City of Menifee
29844 Haun Rd.
Menifee, CA 92584
Telephone 951-723-3743 Fax 951-679-2568
Email: [email protected]
Failure to adhere to this policy may be grounds for rejection of bids.
3. I
mportant Notice - Any revisions to the Invitation to Bid will be issued and distributed as addenda. The City will not be responsible for oral interpretations given by any City employee, representative, or others. Bidders are cautioned that any statements made that materially change any portion of the bid documents shall not be relied upon unless subsequently ratified by a formal written amendment (addendum) to the Invitation to Bid document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given.
F
irm shall acknowledge receipt of the addendum/addenda (if any) in their proposals. Failure to acknowledge receipt of all addenda may cause a proposal to be deemed non-responsive. All addenda will be available on the City’s PlanetBids’ Contractor / Bidding Portal at: https://www.planetbids.com/portal/portal.cfm?CompanyID=41576.
4. B
idders should carefully review this Invitation to Bid for defects and questionable or objectionable matter. Questions regarding any aspect of the bid documents and/or bid process, and the answers thereto shall be provided to all prospective bidders in the form of an addendum. Questions of a proprietary and competitive nature relating solely to the business interests of the questioner will be answered in strict confidence via individual and confidential communication such as e-mail, telephone or fax and the answers thereto will not be shared with all potential bidders.
Submit questions or comments to the City’s PlanetBids vendor portal only prior to the deadline for receiving questions.
5. B
efore submitting a bid, bidders must satisfy themselves by personal examination of the bid documents and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficulties under which the work must be performed and to verify any representations made by the City, upon which the bidder will rely.
S
uppliers are welcome to submit questions about their products and/or exceptions to the City’s written specifications.
Requests to consider alternate specifications must be submitted no later than January 22, 2026, by 3:00 p.m. through the City’s PlanetBids vendor portal only. Should it be more favorable to the City, the City retains the right to waive any part of their own written specifications in favor of the proposed alternate specifications submitted by any supplier.
T
he submission of a bid shall be considered conclusive evidence that the bidder has carefully investigated all conditions that affect, or may at some future date affect, the performance under the contract covered by this solicitation, and is satisfied as to the character, quality, and quantities of materials to be supplied or work to be performed and as to the requirements of the Invitation to Bid. Submission of a bid shall also be evidence that the bidder is familiar with directives. such as laws, codes regulations and ordinances that in any way affect prosecution of the work or persons engaged or em
ployed in the work.
No bi
dder shall at any time after submission of a bid make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract.
If the bidder receives an award because of this Invitation to Bid, failure to have made such investigations and
GENERAL TERMS AND CONDITIONS
INTENT
ADDENDA TO THE INVITATION TO BID
QUESTIONS AND COMMENTS
EXAMINATION AND ACCEPTANCE OF CONTRACT REQUIREMENTS
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 8
Menifee Mayor and City Council
February 18, 2026
Page
237 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 4
examinations will in no way relieve the bidder from its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the bidder for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of a bid.
Should the bidder feel there has been a supplemental or oral modification, it shall be the bidder’s responsibility to verify said modification in writing prior to submission of the bid.
T
he contents of the bid of the Successful Bidder shall become contractual obligations if procurement action ensues.
Failure to accept these obligations in a contractual agreement will result in cancellation of award and forfeiture of the Bidder's Bid Security, if said security is required under the contract. Conditional or qualified bids, unless specifically allowed, will be subject to rejection, in whole or in part.
6. No bi
d will be received unless it is made on a bid form furnished by the City. Failure to submit a bid on the form provided shall be considered just cause for rejection of the bid. Modifications or additions to any portion of the bid or contract documents may be cause for rejection of the bid. However, the City reserves the right to decide, on a case-by -case basis, whether to reject as non-responsive, a bid with modifications or additions.
When a bid is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or a member of a partnership, a “Power of Attorney” must be on file with the City prior to the date and time set for receipt of bids or shall be submitted with the bid; otherwise, the bid will be rejected as irregular and unauthorized.
7. U
nit or lump sum prices shall, with full consideration of all provisions, conditions, requirements, and specifications contained and referenced herein, include all costs pertinent to the requirements as specified. Additionally, the purchase of optional equipment and/or alternative models of the specified equipment are subject to the availability of funds. With the written approval of both the bidder and the City, the City may opt to purchase additional units at the same unit price for a period of twelve (12) months after acceptance of the bid.
8. R
equired taxes, supplier preparation cost, delivery cost, and all other applicable charges, such as destination and documentation fees, must be included in the bid. The City is not exempt from California State Sales Tax. The City is not exempt from Federal Excise Taxes.
9. The bid price offered shall be the net cost to the City. The City will not participate in any refund, rebate or other similar program between the supplier and the manufacturer requiring any check, form, application, etc., to be signed or endorsed to the supplier or manufacturer. Any rebate offered in the City’s name shall be kept by the City.
10. SUBMISSION OF BIDS
This solicitation has a firm date and time due. It is solely the responsibility of the bidder to ensure that their bid is received by the City, in accordance with the solicitation requirements, prior to the deadline and at the place specified.
In no event will a bid be considered if it is received after the bid closing date and time. Notwithstanding any provision specified herein, the City reserves the right to extend the bid submittal deadline when it is in the best interest of the City.
Bids must remain open and valid, subject to acceptance for ninety (90) days after bid closing date. Any bid for which the bidder specifies a shorter acceptance period may be rejected. The bidder agrees that submission of a signed bid will be interpreted to mean: (1) Bidder warrants that it has full power and authority to comply with the requirements specified herein and will hold the City harmless from and against any and all loss, cost, liability, and expense (including reasonable attorney fees) arising out of any breach of this warranty (2) Bidder agrees to all the terms and conditions set forth in all the pages of this Invitation to Bid and his/her bid is certification that the bidder will accept an award made to it as a result of the submission and (3) Bidder affirms that it will not enter into any arrangement with any third party, which might abridge any rights of the City under this Invitation to Bid
11. MODIFICATION OF BIDS
All modifications must be made in ink, properly initialed by bidder’s authorized representative, executed, and submitted in the same form and manner as the original bid. It is the responsibility of the bidder to ensure that modified or withdrawn
BID DOCUMENTS
PRICING
TAXES
REBATES
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 9
Menifee Mayor and City Council
February 18, 2026
Page
238 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 5
bids are resubmitted before the time announced for the opening of bids.
12. WITHDRAWAL OF BIDS
Any bid may be withdrawn at any time prior to the time fixed in the public notice for the receipt of bids, only by written request for the withdrawal of the bid filed with the office of the Purchasing Officer. The bidder or his duly authorized representative must execute the request in writing on the bidder’s letterhead. The withdrawal of a bid does not prejudice the right of the bidder to file a new bid. No bid may be withdrawn after the time fixed in the public notice for the receipt of bids.
13. RELIEF FROM BID
Should a bidder claim a mistake was made in its quotation, bidder shall, within five (5) calendar days after the quotation opening, give the City written notice of the alleged mistake and detail in said notice, the circumstances under which the mistake occurred.
14. EVALUATION AND AWARD OF CONTRACT
It is the intention of the City to award a contract to a bidder who furnishes satisfactory evidence of having the requisite experience, ability, sufficient capital, and facilities to enable him to prosecute the work successfully and properly or provide the specified materials and to complete the work or provide the materials within the time specified in the contract. However, the issuance of this Invitation to Bid does not constitute an award commitment on the part of the City. Unless bidder gives notice of “all-or-none” in bid, the City may accept any item or category/group of items quoted or awards a contract based on total bid.
T
he City reserves the right to reject any and all bids without cause; to waive any requirements not affected by law, both the City’s and those proposed by the bidder; to waive any irregularities, informalities, minor defects or variations of a bid from the exact requirements of the specifications, not affecting the price, quality, quantity, delivery or performance time, in any bid or the bid process when it is in the best interest of the City to do so; to sit and act as sole judge of the merit and qualifications of the service offered and; to evaluate in its absolute discretion, the bid of each bidder, so as to select the bidder which best meets the requirements of the City, thus insuring that the best interest of the City will be served.
Failure to meet the requirements of the Invitation to Bid may be cause for rejection of the bid. The City may reject the bid if it is deemed incomplete, contains irregularities of any kind, is offered conditionally, or expresses exceptions or qualifications on the technical specifications. A bid that includes terms and conditions that do not conform to the terms and conditions in the Invitation to Bid documents may be subject to rejection as non-responsive. However, the City reserves the right to permit the bidder to withdraw non- conforming terms and conditions from its bid response prior to the determination of the City of non-responsiveness based on the submission of non-conforming terms and conditions.
T
he City reserves the right to reject the bid of any bidder who previously failed to perform adequately for the City or any other governmental agency. The City expressly reserves the right to reject the bid of any bidder who is in default on the payment of taxes, licenses, or other monies due the City.
T
he bidder may be required before the award of any contract to show to the complete satisfaction of the City that it has the necessary licenses, equipment, facilities, experience, ability, capacity, skill, and financial resources to provide the services or goods specified herein in a satisfactory manner. The bidder may be evaluated based on character, integrity, reputation, judgment, experience, and efficiency. The bidder may be required to give a past history and references in order to satisfy the City in regard to the bidder’s qualifications.
T
he City may make such investigation as it deems necessary to determine the ability of a bidder to furnish the required goods or services, and the bidder will furnish to the City all such information and data for this purpose as the City may request such as a written detailed specification of the proposed equipment.
T
he City reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of a contract and to deliver the goods or services contemplated herein or the bid of any bidder who has previously failed to perform properly, or complete on time, contracts of a similar nature.
A
ny material misrepresentation or material falsification of information provided to the City in the bid submission, or at any point in the bid evaluation process is basis for rejection of the bid. If the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the bid submission is material shall be made solely in the exercise of the Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 10
Menifee Mayor and City Council
February 18, 2026
Page
239 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 6
City’s sound discretion.
D
iscounts. Discounts may be considered in the evaluation of the bids on a case-by-case basis.
Award, if made, shall be made within ninety (90) days to the responsive, responsible bidder meeting the specifications and requirements of the Invitation to Bid and having the lowest bid consistent with quality and service. The following criteria may be used in this determination:
A. Un
it price or lump sum price.
B. Quality and performance of the goods and/or services, and suitability to the purpose for which the goods and services are intended.
C. Company’s reputation and financial status.
D. Experience, including bidder’s performance on previous purchases by, or contracts with, the City.
E. Ability of bidder to provide future maintenance, repair parts and services.
F. Discounts.
The decision as to which bidder is the lowest responsive, responsible, and best qualified bidder shall be in the exclusive jurisdiction of the City, and its decision shall be final and binding on all parties. Time of delivery may be a consideration in the award.
Al
l pricing provided by suppliers may be compared to contracts or bids issued by other governmental entities, including the State of California, if any such contracts or bids exist for the product(s) specified herein. The City reserves the right to purchase from such contracts or bids, if any, in the event the pricing and/or terms better serve the interests of the City.
C
ontractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions.
Purchases of the City are authorized only if a signed purchase order or contract is issued in advance of order. Suppliers providing services or goods without a signed purchase order or contract do so at their own risk. The City will not be liable for payment for any services or goods provided by the Supplier unless a valid purchase order or contract has been issued to the Supplier.
Unless otherwise specified, invoices shall be sent to the address set forth herein below. Invoices shall include the Contract number and the City representative’s name, and invoice total amount.
City of Menifee Attention:
Accounts Payable
29844 Haun Rd
Menifee, CA 92584
OR
[email protected]
The City’s obligation to pay amounts due under the contract shall be contingent upon receipt by the City of invoices in sufficient detail to permit identification of the items as described in the specifications of the Invitation to Bid. Payment terms will be Net Thirty (30) Days unless the supplier offers a discount for prompt payment. Payment will be made within thirty (30) days of acceptance of the goods or services or after the receipt of a correct invoice, whichever event occurs later. In connection with any cash discount offered, time will be computed from the date of complete delivery of the goods or services as specified, or from the date correct invoices are received if that date is later than the date of delivery. For the purposes of earning the discount, payment is deemed to be made on the date of the mailing of the City check. Any payments due supplier shall be withheld pending receipt of any outstanding reports required by the contract documents.
15. CERTIFICATES AND LICENSES
16. INVOICES
17. PAYMENT
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 11
Menifee Mayor and City Council
February 18, 2026
Page
240 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 7
Subject to the power and authority of the City as provided by law and in this Invitation to Bid and any related contract or purchase order, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The City shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the supplier hereunder.
The failure of the City at any time to require performance by the Supplier of any provisions hereof shall in no way affect the right of the City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.
The expertise and experience of the supplier and the quality of goods supplied under the contract are material considerations for this contract. The City has a strong interest in the qualifications and capability of the persons and entities that will fulfill the obligations imposed on the supplier under the contract. In recognition of this fact, no assignment by the supplier of the contract or any part hereof, or of funds to be received hereunder, will be binding upon the City unless such assignment had prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to and bind the party or parties to whom such work is assigned, sublet, or transferred. Any attempted or purported assignment without the City’s written consent shall be void and of no effect.
If the Supplier fails to perform under the terms of the contract, the City may cancel the contract with five (5) days written notice to the Supplier. Termination for cause shall be at the discretion of the City and such cause shall include, but not be limited to, the following circumstances:
If
the Supplier shall fail to provide services, supplies or materials or perform satisfactorily the work required by the terms and conditions of the contract, or materially breaches any of its obligations under this agreement, including failure to deliver in the time stated on the bid forms, the City may terminate the contract, in whole or in part.
A
ny assignment, subletting or transfer of the interest of the Supplier, either in whole or in part, without the written consent of the City shall be cause for the City to immediately terminate the agreement for default.
A
fter receipt of a notice of termination, except as otherwise directed, the Supplier shall stop work on the date of receipt of the notice of termination or other date specified in the notice; place no further orders, except as necessary for completion of such portion of the work not terminated; and settle all outstanding liabilities and claims.
In case of default by Supplier, the City may procure the articles or services from other sources and hold the Supplier and/or it’s surety responsible for any resulting additional purchase and administrative costs and may deduct from monies due, or that may thereafter become due to the Supplier, the difference between the contract price and the actual cost thereof to the City, including all costs for re-procurement and contract completion. Prices paid by the City shall be considered the prevailing market price at the time such costs are incurred. This remedy shall be in addition to any other remedies that the City may have.
Supplier agrees that if it experiences any material changes in its business, including, without limitation, a reorganization, refinancing, restructuring, leveraged buyout, bankruptcy, loss of key personnel, etc., it will immediately notify the City of the changes. Supplier also agrees to immediately notify the City of any condition which may jeopardize the scheduled delivery or fulfillment of supplier’s contractual obligations to the City. Upon filing for bankruptcy or insolvency proceeding, by or against the supplier, whether voluntary or involuntary, or upon the appointment of a receiver, trustee, or assignee for the benefit of creditors, the City reserves the right at its sole discretion to terminate the contract either for cause or convenience as provided in this Invitation to Bid.
Bidder covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial, or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Bidder further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be employed. Bidder certifies that to the best of his knowledge, no one who has or will have any financial interest under this contract is an officer or employee of City.
20. ASSIGNMENT OF CONTRACT
18. AUTHORITY OF THE CITY
19. RIGHT TO REQUIRE PERFORMANCE
21. TERMINATION FOR DEFAULT AND CAUSE
22. NOTIFICATION OF MATERIAL CHANGES IN BUSINESS
23. DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 12
Menifee Mayor and City Council
February 18, 2026
Page
241 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 8
Prior to the award of any contract, the potential supplier may be required to certify in writing to the office of the Purchasing Officer that no relationship exists between the supplier and any City employee, officer, official or agent that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City.
Each bidder, by submitting a bid, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act and other supplementary Acts. By submitting a bid, the bidder certifies that its bid was made without fraud; that it has not offered or received any kickbacks or inducements from any other bidder in connection with the offer; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The bidder further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City.
If, and when, for any reason, collusion or other anti-competitive practices are suspected among vendors, a notice of the relevant fact shall be transmitted to the City’s Attorney, the District Attorney and/or State Attorney General.
In accordance with Section 4552 of the California Government Code, the bidder offers and agrees that if the bid is accepted, it will assign to the City of Menifee all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the City pursuant to the bid. Such assignment shall be made and become effective at the time the City tender’s final payment to the bidder.
Any lobbying efforts by bidders because of this Invitation to Bid, or its award, are prohibited.
News releases, publications or advertisements pertaining to this Invitation to Bid or to the project to which the Invitation to Bid relates shall not be made without prior approval of the City, and only in coordination with the City.
Supplier shall maintain complete and accurate records with respect to the services rendered and the costs incurred under this agreement, including all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City. All such records shall be prepared in accordance with Generally Accepted Accounting Practices (GAAP), shall be clearly identified and shall be kept readily accessible. Upon oral or written request of the City, Supplier shall make such records available to the City’s auditor and his agents and representative, for the purpose of auditing and/or copying such records, at any time during regular business hours, for a period of three (3) years, or for any longer period required by law, from the date of final payment under this agreement.
U
nder California Government Code Section 8546.7, if the amount of public funds expended under the contract is anticipated to exceed Ten Thousand Dollars ($10,000.00), the contract shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the contract.
If any provisions of this Invitation to Bid shall be held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
Notwithstanding the City's acceptance of the work and payment therefore, Supplier shall remain obligated under all clauses of this Contract, which expressly or by their nature extend beyond and survive such acceptance and payment or termination. The contract shall be binding on the heirs, executors, administrators, successors and assigns of the parties.
24. ETHICS IN PUBLIC CONTRACTING
25, REPORTING OF ANTI-COMPETITIVE PRACTICES
26. ASSIGNMENT OF ANTITRUST AND UNFAIR BUSINESS PRACTICES CLAIMS
27. LOBBYING EFFORTS
28. NEWS RELEASES
29. RECORDS AND AUDIT
30. SEVERABILITY
31. SURVIVAL
32. VENUE
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 13
Menifee Mayor and City Council
February 18, 2026
Page
242 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 9
Any contract resulting from this solicitation shall be governed by, and construed in accordance with, the laws of the State of California. Venue for any litigation arising out of the contract will be vested exclusively in the State and Federal Courts located in Riverside County, California, and bidder consents to jurisdiction over their persons and over subject matter of any such litigation in said courts, and consent to service process issued by said courts.
The City is not liable for any cost incurred by bidders in responding to this Invitation to Bid. Such expenses shall be borne exclusively by the bidder.
The City may cancel this solicitation at any time.
If mutually agreeable to the City and the supplier, other California agencies may purchase from this solicitation at the same prices, terms, conditions, and specifications. Each agreement between a public agency and the successful supplier shall be found to be a separate and distinct legal and binding obligation of the successful supplier. The City of Menifee will not be an agent, partner or representative of any other governmental agency and shall incur no responsibility in connection with purchase or agreement between another agency and the supplier. It shall be the successful supplier’s responsibility to inform potential public agencies of this cooperative requirements contract.
34. CANCELLATION OF SOLICITATION
33. INCURRING COSTS
35. COOPERATIVE PURCHASING AGREEMENTS
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 14
Menifee Mayor and City Council
February 18, 2026
Page
243 of 436
SIGNAL EQUIPMENT ORDER FOR FY 2025-2026
NIB 2026-06 10
A qualified service representative shall be in attendance during startup operations to adjust and give instructions to assure correct operations.
It i
s the intent of the C ity to purchase Traffic Signal Equipment, Poles, and Cabinets with the highest degree of reliability, therefore, only manufacturers with a proven track record will be considered.
O
nly City specifications will be taken into consideration on the determination of award of bid to the qualified bidder. The bidder shall indicate, on the specification sheet in the space provided to the right of each line item, if that item complies with the specification or if it does not. ALL LINE ITEMS SHALL BE SO NOTED.
W
ith the written approval of both bidder and City, City may purchase additional units at the same per unit cost for a period of twelve (12) months after acceptance of bid.
P
arts and service are a special consideration; therefore, only bidders with a full parts and service facility within a fifty 50-mile radius and a twenty-four (24) hour response time to the City of Menifee will be considered. Please indicate the location of your nearest parts and service center and number of people employed there.
Q
uestions/inquiries before the submittal deadline must be submitted via the City’s PlanetBids portal (Q&A Section). No questions will be answered that are mailed or e-mailed to the Project Manager or other City Staff
SPECIFICATIONS - REQUIREMENTS
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 15
Menifee Mayor and City Council
February 18, 2026
Page
244 of 436
CITY OF MENIFEE
TRAFFIC SIGNAL CONTROL
EQUIPMENT SPECIFICATIONS
1. A
ll equipment shall be in conformance with the Traffic Signal Control Equipm ent Sp
ecifications of the State of California, Department of Transportation, all City of Menifee Traffic Signals Specifications / Installation Guidelines and all addendums thereto current at the time of the bid, and these specifications, unless otherwise noted in the item description.
2. T
he model 2070 LX ATC controller and 3 52i cabinet shall be manufactured and furnished by the same manufacturer . It shall have been included on the latest State of California, Department of Transportation, Qualified Products List. Proof of such listing shall be included with the bid for each item. All other items in this bid, that are not included as part of the above items, do not have to be on the Qualified Products List.
3. Th
e Controller shall conform to Caltrans "Transportation Electrical Equipment Specifications (TEES)" (latest edition) and be on the latest Caltrans qualified products list.
The controller unit shall be a 2070 LX ATC running McCain Omni eX firmware. All circuit boards shall be vertically mounted. The 2070 LX ATC controller units shall be warranted for two full years from date of delivery.
4. Cab
inet locks shall be stock number 2 key locks, the approved CALTRANS standard latch locks from the manufacturer.
5. E
ach bid shall also be accompanied by information stating the manufacturer's name and the model of each item.
6. A guaranteed delivery date shall be included for each item of the bid and may be a determining factor in the selection of the successful bidder.
7. All controller cabinets shall be equipped with two cabinet lights, one for the front and one for the rear doors and shall have a switch control at each door that energizes both lights automatically when either door is opened. Fixtures shall be mounted on the inside top of the cabinet near the front edge. Fixture shall be provided with a Dialight Part # CL2-CF-Tc4 or approved equal operated from a normal power factor UL or ETL listed ballast.
A
ll Controller cabinets shall have McCain’s Traffic supply document drawer model JC5- 332 drawer-3 or equivalent, installed in cabinet.
Ea
ch Controller cabinet shall have a EDCO Surge Protector PC642C- 015D installed with 12 G.A. ground leads kept at less than 1 foot long to terminal block T0.
Al
l spade lug connections within the 352i cabinet shall be crimped and soldered.
E
ach Controller cabinet shall have included all required anchor bolts per each cabinet.
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 16
Menifee Mayor and City Council
February 18, 2026
Page
245 of 436
8. S ignal Standards
A
ll signal standards and connecting hardware shall conform to the 2018 State of California Standard Plans and Standard Specifications, and latest revisions.
Id
entification of Poles and Mast Arms
E
ach pole and mast arm shall be identified with a attached Metal Nameplate to provide identification of each pole and mast arm. The metal nameplate shall specify the Project Number and Name in accordance with the listed projects and corresponding equipment.
N
OTE:
Deliver all poles and associated hardware to 29210 Goetz Road, Menifee CA.
T
rucking shall Notify Tyler Fife at (951) 723 -1735 at least 72 Hours prior to delivery to schedule crane and forklift reservations for gate opening and off-loading.
D
eliver all electronic equipment including Controller Cabinets to Riverside County Transportation Department Yard located at 2950 Washington Street, Riverside CA.
Contact Bob Reeves at (951) 565-7923 prior to delivery.
L
ow bidder must verify expected delivery date to the above pole order. Once verified please fax date of delivery. All signal mast arm bolts and luminaire mast arm bolts shall be included in each respective pole order. All pole anchor bolts to be shipped prior to pole delivery, asap.
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 17
Menifee Mayor and City Council
February 18, 2026
Page
246 of 436
Bid Forms/Documentation Requirements Checklist
BIDDER'S PROPOSAL (MINIMUM SPECIFICATIONS)
BID SCHEDULE FORM (SCHEDULE)
SUPPLIER FORM
A
ll Bidders are REQUIRED to use unit prices where indicated and to complete this schedule.
All items shall be complete and in place per plans (if applicable) and these Bid and Contract Documents.
B
ASE BID SCHEDULE
# DESCRIPTION UNIT QUANTITY COST
Goetz Road & Vista Way Traffic Signal
1 Type III-C 120/240 Volt Dual Meter Service Cabinet including anchor bolts per specifications. EA 1 $
2 352i ATC Traffic Signal Controller Cabinet & accessories. a. McCain Model 2070 ATC Controller with Omni Ex
Firmware
b. EDI CMUIP-2212HV Conflict Monitor
c. EDI Auxiliary Display Unit for ATC Cabinet
d. Opticom 764 EVP Discriminator Module
e. Police Panel Pickleswitch
f. APS Control Module
g. Moxia Module EDR-810-2GSFP-T Ethernet Switch
h. (2) MOX INJ-24-T POE Injector for Wireless Radio &
CCTV
EA 1 $
3 Type 26-4-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-45 FT Length
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7F
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 1 $
4 Type 19-4-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-30 FT Length
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7F
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 2 $
5 Type 19-4-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-25 FT Length
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7F
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 1 $
6 Type 1-A Pole Standard
Pole Data: A = 10 FT
Per 2018 Caltrans Standard Plan ES-7J
3” x 5” handhold and cover
Including 4 standard anchor bolts (1” dia. x 3’-0” thread 6”)* EA 4 $
10,556.00
46,280.00
19,675.00
14,555.00
14,675.00
936.00
Unit Prices
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 18
Menifee Mayor and City Council
February 18, 2026
Page
247 of 436
7 Pedestrian Push Button Post
Pole Data: A = 4 FT 7 IN
Per 2018 Caltrans Standard Plan ES-7A
Including 4 standard anchor bolts (5/8” x 1’-0”)*
EA 2 $
Menifee Road Fire Station No. 76 Entrance Traffic Signal 8 Type III-C 120/240 Volt Dual Meter Service Cabinet including anchor bolts per specifications. EA 1 $
9 352i ATC Traffic Signal Controller Cabinet & accessories. a. McCain Model 2070 ATC Controller with Omni Ex
Firmware
b. EDI CMUIP-2212HV Conflict Monitor
c. EDI Auxiliary Display Unit for ATC Cabinet
d. Opticom 764 EVP Discriminator Module
e. Police Panel Pickleswitch
f. APS Control Module
g. Moxia Model EDR-810-2GSFP-T Ethernet Switch
h. (2) MOX INJ-24-T POE Injector for Wireless Radio &
CCTV
EA 1 $
10 Type 29-5-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-50 FT Length
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7G
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 1 $
11 Type 26-3-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-45 FT Length
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7E
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 1 $
12 Type 19-4-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-45 FT Length
Luminaire Arm Data: M-25 FT Length
Per 2018 Caltrans Standard Plan ES-7F
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 1 $
13 Type 15TS Signal & Lighting Pole
Pole Data: A = 30 FT
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7A
Including 4 standard anchor bolts (1-1/2” x 42”)*
EA 1 $
14 Type 1-A Pole Standard
Pole Data: A = 10 FT
Per 2018 Caltrans Standard Plan ES-7J
3” x 5” handhold and cover
Including 4 standard anchor bolts (1” dia. x 3’-0” thread 6”)* EA 2 $
400.00
10,556.00
46,280.00
24,304.00
19,105.00
19,670.00
3,825.00
936.00
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 19
Menifee Mayor and City Council
February 18, 2026
Page
248 of 436
15 Type 1-B Pole Standard
Pole Data: A = 12 FT
Per 2018 Caltrans Standard Plan ES-7J
Including 4 standard anchor bolts (3/4” dia. x 2’-6” thread 6”)* EA 1 $
Evans Road & Craig Avenue Traffic Signal
16 Type III-C 120/240 Volt Dual Meter Service Cabinet including anchor bolts per specifications. EA 1 $
17 332L ATC Traffic Signal Controller Cabinet & accessories. a. McCain Model 2070 ATC Controller with Omni Ex
Firmware
b. EDI Model 2010 ECLIP Conflict Monitor
c. EDI Auxiliary Display Unit for ATC Cabinet
d. Opticom 764 EVP Discriminator Module
e. Police Panel Pickleswitch
f. APS Control Module
g. Cisco Model IE-4000-8GT4G-E Ethernet Switch
h. (2) MOX INJ-24-T POE Injector for Wireless Radio &
CCTV
EA 1 $
18 Type 26-4-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-40 FT Length
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7F
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 3 $
19 Type 26-4-100 Signal & Lighting Pole
Pole Data: A = 30 FT
Signal Arm: E-45 FT Length
Luminaire Arm Data: M-15 FT Length
Per 2018 Caltrans Standard Plan ES-7F
Including 4 standard anchor bolts (2-1/4” x 42”)*
EA 1 $
20 Type 1-A Pole Standard
Pole Data: A = 10 FT
Per 2018 Caltrans Standard Plan ES-7J
3” x 5” handhold and cover
Including 4 standard anchor bolts (1” dia. x 3’-0” thread 6”)* EA 4 $
21 Pedestrian Push Button Post
Pole Data: A = 4 FT 7 IN
Per 2018 Caltrans Standard Plan ES-7A
Including 4 standard anchor bolts (5/8” x 1’-0”)*
EA 2 $
22 Document Preparation Fees LS 1 $
23 Delivery, Processing & Handling Fees LS 1 $
TOTAL $
* Nuts/washers shipped prior to pole delivery, ASAP
T
otal Bid Price in Digits: $________________________________________________________ T
otal in words: _________________________________________________________________ 944.00
50,150.00
19,115.00
19,675.00
936.00
400.00
100.00
4,000.00
397,766.00
397,766.00
Three hundred ninety-seven thousand, seven hundred sixty-six dollars and zero cents 10,556
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 20
Menifee Mayor and City Council
February 18, 2026
Page
249 of 436
Estimated Delivery _ days after receipt of purchase order.
In the event of a variation between the unit price and extended total, the unit price will be used and the corrected extension will be considered as the amount bid. If the bid is illegible and cannot be reconciled it will be considered non-responsive and will not be considered for award.
T
he lowest responsive bidder shall be determined by comparing sum of the base bid amount(s) with that of all additive or alternative bids (if any) of bidders deemed by the Owner to be responsive in all other aspects.
If equal low bids are received from responsible and responsive bidders the selection shall be made by drawing lots, or other similar random blind method selected by the Owner. If only one responsive bid is received from a responsible bidder the award shall not be made unless the price can be determined to be reasonable based on an analysis by the Owner. The Owner’s determination as to the reasonableness of any such bid shall be final.
A
ll bids received shall be recorded on an abstract (tabulation) of bids, and then made available for public inspection.
Authorized Signature Date Authorized Signature Date
Print name and title Print name and title (If the Prime Contractor is a corporation two signatures of corporate officers are required.) Christine Meader, CEO
01/30/2026
1/30/26
Director of Sales
160
Dave Weir
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 21
Menifee Mayor and City Council
February 18, 2026
Page
250 of 436
Complete the f
ollowing:
SUPPLIER
PROFILE
NAME OF SUPPLIER:
BUSINESS ADDRESS:
CITY, STATE & ZIP CODE:
TELEPHONE NUMBER:
FACSIMILE NUMBER:
E-MAIL ADDRESS:
CONTACT (for this Invitation to Bid):
CITY BUSINESS TAX CERTIFICATE #:
FEDERAL EMPLOYER ID #:
□ CORPORATION □ PARTNERSHIP □ JOINT VENTURE □ SOLE PROPRIETOR □ OTHER FOR CORPORATIONS, THE STATE IN WHICH THE FIRM IS INCORPORATED:
COOPERATIVE PURCHASES BY OTHER AGENCIES ALLOWED: □YES □NO 19062 San Jose Ave
La Puente, CA 91748
[email protected] [email protected]
Dave Weir 760 505 3335
American Right-of-Way, Inc.
626 686 1410
93-2256923
CA
N/A
To be furunished upon contract
Type text here
Zero Addendums received.
One Q&A received.
QPL showing Swarco(McCain) inclusions:
https://dot.ca.gov/-/media/dot-media/programs/traffic-operations/documents/tees/20250203-qpl--a11y.pdf McCain has been operating as Swarco for many years now. Controllers and Cabinets are from Swarco/McCain.
Parts and Service at 2365 Oak Ridge Way, Vista, CA 92081. There are approximately 60 Employees.
Poles are manufactured by Valmont Industries, Inc, at a Caltrans approved facility Anchor Bolts are Manufacturered by Halo, at a Caltrans approved facility Services are manufactured by Tesco, at a Caltrans approved facility All Material quoted complies with bid specifications
Technical Turn On Support by Swarco/McCain is included for Controllers and Cabinets Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 22
Menifee Mayor and City Council
February 18, 2026
Page
251 of 436
City of Menifee City of Menifee
Line Items for Project Signal Equipment Order for FY25/26 (NIB 2026-06) Line Items for Project Signal Equipment Order for FY25/26 (NIB 2026-06) Issued on 01/14/2026 Issued on 01/14/2026
Bid Due on February 02, 2026 3:00 PM (PST) Bid Due on February 02, 2026 3:00 PM (PST) Exported on 01/27/2026 Exported on 01/27/2026
Item Num Section Quantity Item Description Item Num Unit of Measure Each Extended Reference Manufacturer Model Num Brand Requirement Brand Spec Delivery Loc 1 Imported Items 1 Type III-C 120/240 Volt Dual Meter Service Cabinet including anchor bolts per specifications. 1 EA $10,556.00 $10,556.00 Tesco 28-102 AA Compliant Riverside 2 Imported Items 1
352i ATC Traffic Signal Controller Cabinet & accessories. a. McCain Model 2070 ATC Controller with Omni Ex Firmware b. EDI CMUIP-2212HV Conflict Monitor c.
EDI Auxiliary Display Unit for ATC Cabinet d. Opticom 764 EVP Discriminator Module e. Police Panel Pickleswitch f. APS Control Module g. Moxia Module EDR- 810-2GSFP-T Ethernet Switch h. (2) MOX INJ-24-T POE Injector for Wireless Radio & CCTV 2 EA $46,280.00 $46,280.00 Swarco/McCain 352i Compliant Riverside 3 Imported Items 1
Type 26-4-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-45 FT Length Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7F Including 4 standard anchor bolts (2-1/4" x 42")* 3 EA $19,675.00 $19,675.00 Valmont/Halo 26-4-100 Compliant Menifee 4 Imported Items 2
Type 19-4-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-30 FT Length Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7F Including 4 standard anchor bolts (2-1/4" x 42")* 4 EA $14,555.00 $29,110.00 Valmont/Halo 19-4-100 Compliant Menifee 5 Imported Items 1
Type 19-4-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-25 FT Length Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7F Including 4 standard anchor bolts (2-1/4" x 42")* 5 EA $14,675.00 $14,675.00 Valmont/Halo 19-4-100 Compliant Menifee 6 Imported Items 4
Type 1-A Pole Standard Pole Data: A = 10 FT Per 2018 Caltrans Standard Plan ES-7J 3" x 5" handhold and cover Including 4 standard anchor bolts (1" dia. x 3'-0" thread 6")* 6 EA $936.00 $3,744.00 Valmont/Halo 1-A Compliant Menifee 7 Imported Items 2 Pedestrian Push Button Post Pole Data: A = 4 FT 7 IN Per 2018 Caltrans Standard Plan ES-7A Including 4 standard anchor bolts (5/8" x 1'-0")* 7 EA $400.00 $800.00 Valmont/Halo Compliant Menifee 8 Imported Items 1 Type III-C 120/240 Volt Dual Meter Service Cabinet including anchor bolts per specifications. 8 EA $10,556.00 $10,556.00 Tesco 28-102 AA Compliant Riverside 9 Imported Items 1
352i ATC Traffic Signal Controller Cabinet & accessories. a. McCain Model 2070 ATC Controller with Omni Ex Firmware b. EDI CMUIP-2212HV Conflict Monitor c.
EDI Auxiliary Display Unit for ATC Cabinet d. Opticom 764 EVP Discriminator Module e. Police Panel Pickleswitch f. APS Control Module g. Moxia Model EDR- 810-2GSFP-T Ethernet Switch h. (2) MOX INJ-24-T POE Injector for Wireless Radio & CCTV 9 EA $46,280.00 $46,280.00 Swarco/McCain 352i Compliant Riverside 10 Imported Items 1
Type 29-5-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-50 FT Length Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7G Including 4 standard anchor bolts (2-1/4" x 42")* 10 EA $24,304.00 $24,304.00 Valmont/Halo 29-5-100 Compliant Menifee 11 Imported Items 1
Type 26-3-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-45 FT Length Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7E Including 4 standard anchor bolts (2-1/4" x 42")* 11 EA $19,105.00 $19,105.00 Valmont/Halo 26-3-100 Compliant Menifee 12 Imported Items 1
Type 19-4-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-45 FT Length Luminaire Arm Data: M-25 FT Length Per 2018 Caltrans Standard Plan ES-7F Including 4 standard anchor bolts (2-1/4" x 42")* 12 EA $19,670.00 $19,670.00 Valmont/Halo 19-4-100+ Compliant Menifee 13 Imported Items 1
Type 15TS Signal & Lighting Pole Pole Data: A = 30 FT Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7A Including 4 standard anchor bolts (1-1/2" x 42")* 13 EA $3,825.00 $3,825.00 Valmont/Halo 15TS Compliant Menifee 14 Imported Items 2
Type 1-A Pole Standard Pole Data: A = 10 FT Per 2018 Caltrans Standard Plan ES-7J 3" x 5" handhold and cover Including 4 standard anchor bolts (1" dia. x 3'-0" thread 6")* 14 EA $936.00 $1,872.00 Valmont/Halo 1-A Compliant Menifee 15 Imported Items 1 Type 1-B Pole Standard Pole Data: A = 12 FT Per 2018 Caltrans Standard Plan ES-7J Including 4 standard anchor bolts (3/4" dia. x 2'-6" thread 6")* 15 EA $944.00 $944.00 Valmont/Halo 1-B 12 Compliant Menifee 16 Imported Items 1 Type III-C 120/240 Volt Dual Meter Service Cabinet including anchor bolts per specifications. 16 EA $10,556.00 $10,556.00 Tesco 28-102 AA Compliant Riverside 17 Imported Items 1
332L ATC Traffic Signal Controller Cabinet & accessories. a. McCain Model 2070 ATC Controller with Omni Ex Firmware b. EDI Model 2010 ECLIP Conflict Monitor c. EDI Auxiliary Display Unit for ATC Cabinet d. Opticom 764 EVP Discriminator Module e. Police Panel Pickleswitch f. APS Control Module g. Cisco Model IE-4000-8GT4G-E Ethernet Switch h. (2) MOX INJ-24-T POE Injector for Wireless Radio & CCTV 17 EA $50,150.00 $50,150.00 Swarco/McCain 332L Compliant Riverside 18 Imported Items 3
Type 26-4-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-40 FT Length Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7F Including 4 standard anchor bolts (2-1/4" x 42")* 18 EA $19,115.00 $57,345.00 Valmont/Halo 26-4-100 Compliant Menifee 19 Imported Items 1
Type 26-4-100 Signal & Lighting Pole Pole Data: A = 30 FT Signal Arm: E-45 FT Length Luminaire Arm Data: M-15 FT Length Per 2018 Caltrans Standard Plan ES-7F Including 4 standard anchor bolts (2-1/4" x 42")* 19 EA $19,675.00 $19,675.00 Valmont/Halo 26-4-100 Compliant Menifee 20 Imported Items 4
Type 1-A Pole Standard Pole Data: A = 10 FT Per 2018 Caltrans Standard Plan ES-7J 3" x 5" handhold and cover Including 4 standard anchor bolts (1" dia. x 3'-0" thread 6")* 20 EA $936.00 $3,744.00 Valmont/Halo 1-A Compliant Menifee 21 Imported Items 2 Pedestrian Push Button Post Pole Data: A = 4 FT 7 IN Per 2018 Caltrans Standard Plan ES-7A Including 4 standard anchor bolts (5/8" x 1'-0")* 21 EA $400.00 $800.00 Valmont/Halo PPB 47 Compliant Menifee 22 Imported Items 1 Document Preparation Fees 22 LS $100.00 $100.00 AROW 23 Imported Items 1 Delivery, Processing & Handling Fees 23 LS $4,000.00 $4,000.00 AROW Total $397,766.00
Item Title: 10.7
Bid Award to American Right-of-Way, Inc. for the Purchase of Traffic Signal Equipment for Various Capital Improvement Program Projects
Item Page Number: 23
Menifee Mayor and City Council
February 18, 2026
Page
252 of 436
CITY OF MENIFEE
SUBJECT: Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
MEETING DATE: February 18, 2026
TO: Mayor and City Council
PREPARED BY: Chris Gehrki, Management Analyst II
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 2 to Contract Services Agreement No. 2024-0189, with Superior Pavement Markings, Inc. for on-call street striping services increasing the amount by $100,000 for a total not-to-exceed amount of $310,00 and extending the contract term through January 31, 2027.
DISCUSSION
As part of Public Works’ continuous efforts to maintain safe City streets, staff routinely identify smaller, non-Capital Improvement Program segments of roadway that require lane striping and painted roadway legends to be refreshed. This work significantly improves motorist and pedestrian safety by increasing the visibility of the roadway striping and pavement markings.
On February 7, 2024, the City Council approved Contract No. 2024-0189 (Contract) with Superior Pavement Markings in a not-to-exceed amount of $210,000 to provide on-call street striping services through June 30, 2026. On December 4, 2024, the City Manager, under his signing authority, approved Amendment No. 1 to the Contract, formally revising the scope of services language to eliminate services to specific fiscal year amounts and instead allow for a maximum limit of $210,000 for the entire Contract period. This revision has facilitated a more efficient and timely process for issuing purchase orders and expediting response to striping work needs.
Amendment No. 1 did not change the term or the not-to-exceed amount originally established in the Contract.
As the expiration of the Contract approaches, staff has been reviewing options to enhance the delivery of cost-effective and proactive road maintenance services throughout the City. As such, staff plan to develop and administer a Request for Qualifications (RFQ) that would allow the Street Maintenance Division to establish an approved short list of multiple vendors for on-call roadway Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 1
Menifee Mayor and City Council
February 18, 2026
Page
253 of 436
City of Menifee Staff Report
Amendment to Superior Pavement Markings, Inc. Agreement February 18, 2026
3 1
5 0
striping services (maintenance services) effective February 2027. The proposed Amendment No. 2 would extend the current Contract through January 31, 2027, and increase the total Contract not-to-exceed amount by $100,000 to a not-to-exceed amount of $310,000. Approval of this amendment would ensure Contract capacity to continue roadway striping services, while also providing staff the time necessary to administer an RFQ process and finalize a future short list of striping contractors. Amendment history for Contract No. 2024-0189 is summarized in Table 1 below.
TABLE 1 – SUPERIOR PAVEMENT MARKINGS, INC AGREEMENT HISTORY Date approved Amount Contract Term
Original CSA 2/07/2024 $210,000 6/30/2026
Amendment No. 1
Updated Scope of
Services
12/04/2024 $0.00 6/30/2026
Amendment No. 2 PENDING $ 100,000 1/31/2027
Total $ 310,000
Pursuant to Menifee Municipal Code §3.12.060, and Resolution 25-1569, aggregate amendments or change orders in the amount greater than 10% of the contract amount, and any time extension of a performance deadline that exceeds 120 days, shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed Amendment No. 2 to Contract No. 2024-0189 with Superior Pavement Markings, Inc. is $100,000, for a total not-to-exceed Contract amount of $310,000.
Funding for the proposed increase is available within the Fiscal Year 2025/2026 and 2026/2027 budget within the Gas Tax Fund No. 2200.
ATTACHMENTS
1. Amendment No. 2
2. Original Contract Services Agreement
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 2
Menifee Mayor and City Council
February 18, 2026
Page
254 of 436
AMENDMENT NO. 2 TO
CONTRACT SERVICES AGREEMENT
ON CALL STREET STRIPING SERVICES
AMENDMENT NO. 2 TO
CONTRACT SERVICES AGREEMENT
ON CALL STREET STRIPING SERVICES
This is Amendment No. 2 (“Amendment No. 2”) to that certain Contract Services Agreement (“Agreement”) made on February 7, 2024 , between the City of Menifee (“City”) and SUPERIOR PAVEMENT MARKINGS, INC. (“Contractor”) for ON CALL STREET STRIPING SERVICES, as amended by that certain Amendment No. 1 to the Agreement entered into on December 4, 2024 (“Amendment No. 1”) , which this Amendment No. 2 is made and entered into on ______________, 2026 to update the entity name, extend the term of services , and increase the compensation amount as indicated below:
1. Capitalized terms used but not defined in this Amendment No. 2 shall have the meanings ascribed to them in the Agreement.
2. The Contractor filed a Certificate of Conversion with the California Secretary of State on June 10, 2025, to convert its entity type from a Corporation to a Limited Liability Company. Contractor agrees that as successor in interest to SUPERIOR PAVEMENT MARKINGS, INC., Contractor shall remain liable for all obligations, actions, and omissions of SUPERIOR PAVEMENT MARKINGS, INC. under the Agreement. Further, the parties agree that as of June 10, 2025, all references to Contractor under the Agreement shall mean and refer to SUPERIOR PAVEMENT MARKINGS, LLC , without relieving SUPERIOR PAVEMENT MARKINGS, INC. from any liability thereunder.
3. Section 1.2, “Term of Services” is amended to read as follows:
1.2 Term of Services . The term of this Agreement shall begin on February 12, 2024 and shall end on January 31, 2027, unless the term of the Agreement is otherwise terminated or extended as provided for in Section
8. The time provided to Contractor to complete the Services required by this Agreement shall not affect the City's right to terminate this Agreement, as provided for in Section 8.
4. Section 2.1, “Contract Amount” is amended to increase the maximum compensation by One Hundred Thousand Dollars and Zero Cents ($100,000.00), and is amended to read as follows:
2.1 Contract Amount. City hereby agrees to pay Contractor a sum not to exceed Three Hundred Ten Thousand Dollars and Zero Cents ($310,000.00) notwithstanding any contrary indications that may be contained in Contractor’s proposal or bid, for the Services to be performed and reimbursable costs incurred under this Agreement. This compensation may be administratively adjusted pursuant to Section 8.4 herein. In the event of a conflict between this Agreement and Exhibit B, regarding the amount of Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 3
Menifee Mayor and City Council
February 18, 2026
Page
255 of 436
AMENDMENT NO. 2 TO
CONTRACT SERVICES AGREEMENT
ON CALL STREET STRIPING SERVICES
compensation, this Agreement shall prevail. City shall pay Contractor for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified in this Section 2 shall be the only payments from City to Cont ractor for the Services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein.
5. All other terms and conditions of the Agreement remain in full force and effect.
6. This Amendment No. 2 may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
[SIGNATURES ON FOLLOWING PAGE]
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 4
Menifee Mayor and City Council
February 18, 2026
Page
256 of 436
AMENDMENT NO. 2 TO
CONTRACT SERVICES AGREEMENT
ON CALL STREET STRIPING SERVICES
CITY OF MENIFEE SUPERIOR PAVEMENT MARKINGS, LLC
_______________________________ _______________________________ Armando G. Villa, City Manager Darren Veltz, Chief Financial Officer
Attest: ________________________________
Robert Garcia, Vice President
_______________________________
Stephanie Roseen, City Clerk
Approved as to Form:
_______________________________
Jeffrey T. Melching, City Attorney
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 5
Menifee Mayor and City Council
February 18, 2026
Page
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CITY OF MENIFEE CONTRACT SERVICES AGREEMENT ON CALL STREET STRIPING SERVICES THIS CONTRACT SERVICES AGREEMENT (“Agreement”) is made and effective this _________ day of ___________, 2024 by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and SUPERIOR PAVEMENT MARKINGS, INC., a S Corporation (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties”. City sought, by issuance of a Request for Proposals or Invitation for Bids, for the performance of the services defined and described particularly in this Agreement. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in this Agreement, was selected by City to perform those services. Pursuant to the City of Menifee’s Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in this Agreement and desire that the terms of that performance be as particularly defined and described herein. SECTION 1. SERVICES. 1.1 Scope of Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Services, attached hereto as Exhibit B, “Scope of Services” and incorporated herein by this reference (the “Services”). Contractor will perform subsequent task orders as requested by the Contract Administrator (as defined below), in accordance with the Scope of Services. The Scope of Services incorporates Contractor’s scope of work or bid for the Services. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit B, this Agreement shall prevail. 1.2 Term of Services. The term of this Agreement shall begin on February 12, 2024. Unless earlier terminated in accordance with Section 8 of this Agreement, this Agreement shall continue in full force and effect until final written approval and acceptance of the work performed under this Agreement by the Contract Administrator. The time provided to Contractor to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8. 1.3 Standard of Performance. a. Quality of Work. As a material inducement to City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the Services contemplated herein. Contractor shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all Services described herein. Contractor covenants that it shall follow the highest professional standards in performing the Services required hereunder and that Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 6
Menifee Mayor and City Council
February 18, 2026
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all materials will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances, and to the sole satisfaction of the Contract Administrator. b. Care of Work. Contractor shall adopt reasonable methods during the term of this Agreement to furnish continuous protection to the Services, and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. c. Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contractor shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. d. Warranty. Contractor warrants all work under this Agreement (which for purposes of this Subsection 1.3 shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one (1) year (or the period of time specified elsewhere in this Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by City of any defect in the work or non-conformance of the work to this Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at Contractor’s sole cost and expense. Contractor shall act sooner as requested by City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by Contractor’s defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of this Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of Contractor. All warranties and guarantees of subcontractors, suppliers, and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of City, regardless of whether or not such warranties and guarantees have been transferred or assigned to City by separate agreement and Contractor agrees to enforce such warranties and Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 7
Menifee Mayor and City Council
February 18, 2026
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guarantees, if necessary, on behalf of City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of City, City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor’s sole expense. Contractor shall be obligated to fully reimburse City for any expenses incurred hereunder upon demand. e. Skilled and Trained Workforce. Contractor, for itself and its subcontractors at every tier, hereby provides an enforceable commitment to comply with California Public Contract Code section 2600 et seq., which requires use of a skilled and trained workforce to perform all work on the agreements that fall within an apprenticeable occupation in the building and construction trades. f. Inspection and Final Acceptance. The Services shall be performed to the satisfaction of City. City may inspect and accept or reject any of Contractor’s work under this Agreement, during performance and/or when completed. City shall reject or finally accept Contractor’s work within forty five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud, and such gross mistakes as amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 4 and Section 5, pertaining to insurance and indemnification, respectively. 1.4 Assignment of Personnel. Contractor shall assign only competent personnel to perform the Services. Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.5 Time. Time is of the essence in the performance of this Agreement. Contractor shall devote such time to the performance of the Services pursuant to this Agreement as may be reasonably necessary to satisfy Contractor’s obligations hereunder. Contractor shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the Scope of Services. When requested by Contractor, extensions to the time period(s) specified in the Scope of Services may be approved in writing by the Contract Administrator but not shall not exceed one hundred eighty (180) days cumulatively. 1.6 Force Majeure. The time period(s) specified in the Scope of Services for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including City, if Contractor Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 8
Menifee Mayor and City Council
February 18, 2026
Page
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shall within ten (10) days of the commencement of such delay notify the Contract Administrator in writing of the causes of the delay. The Contract Administrator shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the sole judgment of the Contract Administrator such delay is justified. The Contract Administrator’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of this Agreement pursuant to this Section. 1.7 Suspension of Services. The City Engineer of City (“Engineer”) shall have the authority to suspend the Services, wholly or in part, for such period as the Engineer may deem necessary, due to unsuitable weather or to such other conditions as are considered unfavorable for the suitable prosecution of the Services, or for such time as the Engineer may deem necessary due to the failure on the part of Contractor to carry out orders given or to perform any provisions of the Services. Contractor shall immediately comply with the written order of the Engineer to suspend the Services wholly or in part and shall not resume the Services until ordered to do so in writing by the Engineer. Such suspension shall be without liability to Contractor on the part of City. In the event a suspension of work is ordered because of failure on the part of Contractor to carry out orders given or to perform any provisions of the Services, such suspension of the Services shall not relieve Contractor of responsibility to complete the Services within the time limit set forth herein and shall not be considered cause for extension of the time for completion and, further, such suspension of the Services shall not entitle Contractor to any additional compensation. 1.8 Familiarity with Work and Worksite. By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the Services, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Services. If the Services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of the Services hereunder. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of the Services hereunder, Contractor shall immediately inform City of such fact and shall not proceed until written instructions are received from the Contract Administrator.1.9 Further Responsibilities of the Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless otherwise specified in this Agreement, neither Party shall be responsible for the service of the other. 1.10 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit A and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit A and any other provisions of this Agreement, the provisions of Exhibit A shall govern.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 9
Menifee Mayor and City Council
February 18, 2026
Page
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SECTION 2. COMPENSATION. 2.1 Contract Amount. City hereby agrees to pay Contractor a sum not to exceed Two Hundred Ten Thousand Dollars and Zero Cents ($210,000.00) notwithstanding any contrary indications that may be contained in Contractor’s proposal or bid, for the Services to be performed and reimbursable costs incurred under this Agreement. This compensation may be administratively adjusted pursuant to Section 8.4 herein. In the event of a conflict between this Agreement and Exhibit B, regarding the amount of compensation, this Agreement shall prevail. City shall pay Contractor for the Services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified in this Section 2 shall be the only payments from City to Contractor for the Services rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified herein. 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment in accordance with specified tasks or the percentage of completion of the Services, (iii) payment for time and materials based upon Contractor’s rates as specified in the Scope of Services, provided that time estimates are provided for the performance of subtasks, or (iv) such other methods as may be specified in the Scope of Services. In no event shall compensation exceed the amount set forth in Subsection 2.1. 2.3 Invoices. Contractor shall submit invoices monthly during the term of this Agreement, based on the cost for the Services performed and reimbursable costs incurred prior to the invoice date. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Subcontractor charges shall also be detailed by such categories. Invoices shall contain: a. Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; b. The beginning and ending dates of the billing period; c. A “Task Summary” containing the original contract amount, the amount of prior billings, the total due this period, the balance available under this Agreement, and the percentage of completion; d. At City’s option, for each item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person performing the Services, the hours spent by each person, a brief description of the Services, and each reimbursable expense;e. The total number of hours of work performed under this Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing the Services hereunder necessary to complete the Services described in Exhibit B; f. Receipts for expenses to be reimbursed;g. The Principals’ signatures.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 10
Menifee Mayor and City Council
February 18, 2026
Page
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Invoices shall be submitted to: City of Menifee Attn: Accounts Payable 29844 Haun Road Menifee, CA 92586 2.4 City Payment of Invoices. City shall independently review each invoice submitted by Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission. Pursuant to California Public Contract Code Section 20104.50, Contractor is notified that for public works Services, City’s failure to pay undisputed and properly submitted invoices within thirty (30) days shall be subject to interest at the legal rate set forth in Code of Civil Procedure Section 685.010. Any invoice for public works Servicesdetermined not to be a proper invoice suitable for payment shall be returned to the Contractor as soon as practicable, but not later than seven (7) days, after receipt. An invoice returned pursuant to the foregoing shall be accompanied by a writing stating the reasons why the invoice is not proper. 2.5 Retention of Funds, Final Payment. a. Contractor hereby authorizes City, in the sole discretion of the Contract Administrator, to retain and deduct from any amount payable to Contractor not exceeding five percent (5%) of the total compensation. The retained funds shall be paid to Contractor within sixty (60) days after final acceptance of the Services by the City and after Contractor has furnished City with full release of all undisputed payments under this Agreement. In the event there are anyclaims specifically excluded by Contractor from the operation of the release, City may retain proceeds of up to one hundred fifty percent (150%) of the amount in dispute. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of Contractor to insure, indemnify, and protect City as provided in this Agreement. b. Notwithstanding Paragraph a, California Public Contract Code Section 22300 permits the substitution of securities for any retention monies withheld by City for public works Services. At the request and expense of Contractor, securities equivalent to the monies withheld shall be deposited with City, or with a state or federally chartered bank in California as the escrow agent, who shall then pay such monies to Contractor. City retains the sole discretion to approve the bank selected by Contractor to serve as escrow agent. Upon satisfactory completion of the Services, the securities shall be returned to Contractor. Securities eligible for investment shall include those listed in Government Code Section 16430. Contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon. In the alternative, under California Public Contract Code Section 22300, Contractor may request Cityto make payment of earned retention monies directly to the escrow agent at the expense of Contractor. Also at Contractor’s expense, Contractor may direct investment of the payments into securities, and Contractor shall receive interest earned on such investment upon the same conditions as provided for securities deposited by Contractor. Upon satisfactory completion of the Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 11
Menifee Mayor and City Council
February 18, 2026
Page
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Services, Contractor shall receive from the escrow agent all securities, interest and payments received by escrow agent from City pursuant to the terms of California Public Contract Code Section 22300. 2.6 Total Payment. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering the Services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entirety of the Services performed pursuant to this Agreement, unless this Agreement is modified in writing prior to the submission of such an invoice. 2.7 Hourly Fees. Fees for the Services performed by Contractor on an hourly basis shall not exceed the amounts shown on the fee schedule included with Exhibit B.2.8 Reimbursable Expenses. Reimbursable expenses are included within the maximum amount of this Agreement. Reimbursable expenses not listed in Exhibit B must be approved in advance by the Contract Administrator, in his or her sole discretion. Contractor shall not be entitled to any additional compensation for the attendance of meetings reasonably deemed necessary by City for the execution of the Services. 2.9 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.2.10 Payment upon Termination. In the event that City or Contractor terminates this Agreement pursuant to Section 8, City shall compensate Contractor for all outstanding costs and reimbursable expenses incurred for Services satisfactorily completed and for reimbursable expenses as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets in order to verify costs and reimbursable expenses incurred to that date. 2.11 No Waiver. Payment to Contractor for Services performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. SECTION 3. FACILITIES AND EQUIPMENT. 3.1 Contractor Provides Facilities and Equipment. Except as otherwise provided, Contractor shall, at its sole cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. In no event shall City be required to furnish any facility or equipment that may involve incurring any direct expense. 3.2 Utility Relocation. Where applicable, pursuant to California Government Code Section 4215, City is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contractor for any costs incurred in locating, repairing damage not caused by Contractor, and removing or relocating such unidentified utility facilities. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 12
Menifee Mayor and City Council
February 18, 2026
Page
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3.3 Trenches or Excavations. Pursuant to California Public Contract Code Sections 6705 and 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply. a. Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement. b. If the Services involve an estimated expenditure in excess of Twenty-Five Thousand Dollars ($25,000) for the excavation of any trench or trenches five (5) feet or more in depth, Contractor shall submit for acceptance by the City Engineer, in advance of excavation, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer.c. City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work shall issue an order or amendment for additional services pursuant to Subsection 8.4 or 8.5 of this Agreement. d. If a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the Parties. SECTION 4. INSURANCE AND BOND REQUIREMENTS. Before beginning any work under this Agreement, Contractor, at its own cost and expense, shall procure the types and amounts of insurance listed below and provide certified copies of insurance policies and original endorsements, indicating that Contractor has obtained or currently maintains insurance that meets the requirements of this Section and which is satisfactory, in all respects, to City. Contractor shall also deliver the payment and performance bonds required by this Section 4 with City. Contractor shall maintain the insurance policies required by this Section throughout the term of this Agreement. The cost of such insurance shall be included in Contractor’s compensation. Contractor shall not allow any subcontractor, Contractor or other agent to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City, and has delivered the required bonds to City. Verification of the required insurance shall be submitted and made part of this Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 13
Menifee Mayor and City Council
February 18, 2026
Page
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Agreement prior to execution. Contractor acknowledges the insurance policy must cover inter-insured suits between City and other insureds. Contractor agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which Contractor may be held responsible for the payment of damages to any persons or property resulting from Contractor’s activities or the activities of any person or persons for which Contractor is otherwise responsible nor shall it limit Contractor’s indemnification liabilities as provided in Section 5. Insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide, or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Contract Administrator in the Contract Administrator’s sole discretion. If this Agreement continues for more than three (3) years duration, or in the event the Contract Administrator determines that the Services to be performed under this Agreement creates an increased or decreased risk of loss to City, Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 4 may be changed accordingly upon receipt of written notice from the Contract Administrator; provided that Contractor shall have the right to appeal a determination of increased coverage by the Contract Administrator to the City Council of City within ten (10) days of receipt of notice from the Contract Administrator. 4.1 Workers’ Compensation. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor pursuant to the provisions of the California Labor Code. Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. In the alternative, Contractor may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or Contractor, if a program of self-insurance is provided, shall waive all rights of subrogation against City and its officers, officials, employees, and authorized volunteers for loss arising from the Services performed under this Agreement. Pursuant to California Labor Code Section 1860, Contractor is required to secure the payment of compensation to Contractor’s employees. Pursuant to California Labor Code Section 1861, Contractor hereby submits to City the following: I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. Contractor Initial: _______ 4.2 Commercial General and Automobile Liability Insurance. a. General Requirements. Contractor, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 14
Menifee Mayor and City Council
February 18, 2026
Page
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an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the Services contemplated by this Agreement, TWO MILLION DOLLARS ($2,000,000.00) general aggregate, and TWO MILLION DOLLARS ($2,000,000.00) products/completed operations aggregate. If a Commercial General Liability Insurance or an Automobile Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Services to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the Services contemplated under this Agreement, including the use of hired, owned, leased, and non-owned automobiles. b. Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9 including “any auto” and endorsement CA 0025 or equivalent). No endorsement shall be attached limiting the coverage. c. Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: (i) The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. (ii) The policy must cover inter-insured suits and include a “Separation of Insureds” or “severability” clause which treats each insured separately.(iii) The insurance must be maintained for at least one (1) year following the completion of the Services or the expiration or termination of this Agreement. (iv) Any failure of Contractor to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. a. General Requirements. Contractor, at its own expense, shall maintain professional liability insurance appropriate to Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of, or related to the Services performed under this Agreement. The insurance must be maintained for at least five (5) consecutive years following the completion of the Services or the expiration or termination of this Agreement. During this additional five (5)-year period, Contractor shall annually and upon request of City submit written evidence of this continuous coverage. b. Claims-Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 15
Menifee Mayor and City Council
February 18, 2026
Page
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(i) The retroactive date of the policy must be shown and must be no later than the commencement of the Services.(ii) If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the Effective Date of this Agreement, Contractor must provide extended reporting coverage for a minimum of five (5) years after the expiration or termination of this Agreement or the completion of the Services. Such continuation coverage may be provided by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the Services under this Agreement. City shall have the right to exercise, at Contractor’s sole cost and expense, any extended reporting provisions of the policy, if Contractor cancels or does not renew the coverage. (iii) A copy of the claim reporting requirements must be submitted to City prior to the commencement of the Services under this Agreement. 4.4 Pollution Liability Insurance. Contractor, at its own expense, shall maintain pollution liability insurance written on a per occurrence for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per pollution incident and ONE MILLION DOLLARS ($1,000,000.00) in the general aggregate. The policy shall apply to any incidents at or from any location on which Contractor performs the Services under this Agreement. Theinsurance must be maintained for at least one (1) year following the completion of Contractor’s services or the expiration or termination of this Agreement.4.5 All Policies Requirements. a. Verification of Coverage. Prior to beginning the Services under this Agreement, Contractor shall furnish City with certificates of insurance, additional insured endorsement or policy language granting additional insured status complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance must include the following reference: ON CALL STREET STRIPING SERVICES. The name and address for additional insured endorsements, certificates of insurance and notice of cancellation is: City of Menifee, 29844 Haun Road, Menifee, CA 92586. City must be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of Contractor. b. Notice of Reduction in or Cancellation of Coverage. Contractor shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self insured retention is increased. In the event any of said policies of insurance are cancelled, Contractor shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 4 to the Contract Administrator. c. Additional Insured; Primary Insurance. City and its officers, employees, agents, and authorized volunteers shall be covered as additional insureds with respect to each of Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 16
Menifee Mayor and City Council
February 18, 2026
Page
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the following: liability arising out of the Services performed by or on behalf of Contractor, including the insured’s general supervision of Contractor; products and completed operations of Contractor, as applicable; premises owned, occupied, or used by Contractor; and automobiles owned, leased, or used by Contractor in the course of providing the Services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by City. Additional insured status shall continuefor one (1) year after the expiration or termination of this Agreement or completion of the Services. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against City, its officers, employees, agents, authorized volunteers, and their respective insurers.d. Deductibles and Self-Insured Retentions. Contractor shall obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the Services. During the term of this Agreement, only upon the prior express written authorization of the Contract Administrator, Contractor may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Contractor procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. e. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. f. Variation. The Contract Administrator may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that City’s interests are otherwise fully protected.4.6 Payment and Performance Bonds. Concurrently with execution of this Agreement, Contractor shall deliver to City a payment (labor and materials) bond and a performance bond, each in the sum of the amount of this Agreement, in the forms provided by the City Clerk, which secure the faithful performance of this Agreement. The bonds shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bonds shall be unconditional and remain in force during the entire term of this Agreement and shall be null and void only if Contractor promptly and faithfully performs all terms and conditions of this Agreement. Payment and performance bonds shall be secured from a surety company rated Grade “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide, or in the Federal Register, and only if they are of a financial Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 17
Menifee Mayor and City Council
February 18, 2026
Page
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category Class VII or better, unless such requirements are waived by the Contract Administratordue to unique circumstances, and shall be authorized to write such bonds in the State of California. Contractor shall pay all bond premiums, costs, and incidentals. Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any moneys withheld to ensure performance under this Agreement may be permitted at the request and expense of Contractor. Without limiting the foregoing, Contractor understands that Civil Code Section 9550 requires a payment bond for all public works contracts involving an expenditure of more than Twenty-Five Thousand Dollars ($25,000). 4.7 Remedies. In addition to any other remedies at law or equity City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; b. Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement.SECTION 5. INDEMNIFICATION. 5.1 Indemnification for Professional Liability. Where the law establishes a professional standard of care for performance of the Services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including costs and expenses incurred by City andreasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if Contractor fails to provide a defense for City, the legal costs of counsel retained by City) and any judgment (collectively, “Claims”) to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of Contractor, its officers, agents, employees, or subcontractors (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of professional services under this Agreement. 5.2 Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend (with counsel selected by City), and hold harmless City, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 18
Menifee Mayor and City Council
February 18, 2026
Page
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subcontractors of Contractor. Contractor will promptly pay any judgment rendered against City, its officers, agents, or employees for any such Claims arising out of or in connection with the performance of or failure to perform such Services, operations or activities of Contractor hereunder. 5.3 Subcontractors. Contractor shall incorporate similar indemnity agreements with its subcontractors. Contractor shall be fully responsible to indemnify City, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. 5.4 Limitation of Indemnification. The provisions of this Section 5 do not apply to claims occurring as a result of City’s sole or active negligence. The provisions of this Section 5 shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officers, officials, employees, and agents acting in an official capacity.In the event any applicable law contains a limitation on indemnification under this Agreement, such limitation shall supersede the provisions herein only to the extent required by said law. SECTION 6. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of the Services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.4; however, otherwise City shall not have the right to control the means by which Contractor accomplishes the Services rendered pursuant to this Agreement. The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Contractor shall not at any time or in any manner represent that it is or any of its officers, employees, or agents are in any manner officers, officials, employees, or agents of City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Except for the fees paid to Contractor as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contractor shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.SECTION 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 19
Menifee Mayor and City Council
February 18, 2026
Page
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7.2 Compliance with Applicable Laws. Contractor and any subcontractor shall comply with all applicable local, state, and federal laws and regulations applicable to the performance of the work hereunder. Contractor shall not hire or employ any person to perform work within City or allow any person to perform the Services required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Contractor acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contractor shall require the same of all subcontractors. 7.3 Prevailing Wages. Contractor acknowledges and agrees that it shall be independently responsible for reviewing the applicable prevailing wage laws and regulations and effectuating compliance with such laws, including, but not limited to the prevailing wage and related requirements set forth in this Subsection 7.3. Contractor shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of California Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. a. Public Work. Contractor hereby expressly acknowledges and agrees that City has never previously affirmatively represented to Contractor, its employees or agents in writing or otherwise that the Services are not a “public work,” as defined in Section 1720 of the California Labor Code. It is agreed by the Parties that, in connection with the development, construction (as defined by applicable law) and operation of the Services, including, without limitation, any public work (as defined by applicable law), if any, Contractor shall bear all risks of payment or non-payment of state and/or federal prevailing wages and/or the implementation of California Labor Code Sections 1726 and 1781, as the same may be enacted, adopted or amended from time to time, and/or any other provision of law. To the extent applicable, City will enforce all penalties required by law for Contractor’s failure to pay prevailing wages. b. California Labor Code. The Contractor’s attention is directed to Division 2, Part 7, Chapter 1 of the California Labor Code and especially to Article 2 (Wages); and Article 3 (Working Hours), thereof. (i) In accordance with Sections 1773 and 1773.2 of the California Labor Code, City has found and determined the general prevailing rates of wages in the locality in which the public work is to be performed are those determined by the Director of Industrial Relations and available at https://www.dir.ca.gov/OPRL/2022-1/PWD/Southern.html. Copies of the prevailing rates of wages are maintained with City’s principal office and are available to any interested party on request. Contractor shall post a copy of the prevailing rate of per diem wages at each job site.(i) Contractor is aware of and will comply with the provisions of California Labor Code Section 1776, including the keeping of payroll records and furnishing certified copies thereof in accordance with said Section. Pursuant to California Labor CodeSection 1771.4, Contractor must submit certified payroll records to the Labor Commissioner using the Department of Industrial Relations’ electronic certified payroll reporting (eCPR) system.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 20
Menifee Mayor and City Council
February 18, 2026
Page
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(ii) Pursuant to California Labor Code Section 1810, it is stipulated hereby that eight (8) hours labor constitutes a legal day’s work hereunder. (iii) Pursuant to California Labor Code Section 1815, work performed by employees of contractors in excess of eight (8) hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay.(iv) Pursuant to California Labor Code Section 1813, it is stipulated hereby that Contractor shall, as a penalty to City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by Contractor or by any subcontractor hereunder for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Article 3 (commencing with Section 1810), Chapter 1, Part 7, Division 2 of the California Labor Code. (v) Contractor is aware of and will comply with the provisions of California Labor Code Sections 1777.5 and 1777.6 with respect to the employment of apprentices. Pursuant to Section 1777.5 it is hereby stipulated that Contractor will be responsible for obtaining compliance therewith on the part of any and all sub-consultants or subcontractors employed by Contractor in connection with this Agreement. (vi) Pursuant to California Labor Code Section 1775, it is hereby stipulated that Contractor shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for the Services by Contractor or any sub-consultant or subcontractor. c. Bidding Eligibility. Pursuant to California Labor Code Section 1771.1, no contractor or subcontractor (or consultant or subconsultant) may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations. Pursuant to California Public Contract Code Section 6109, Contractor may not perform any Services hereunder with a subcontractor who is ineligible to perform the Services pursuant to Section 1777.1 or 1777.7 of the California Labor Code. d. DIR Monitoring. Pursuant to California Labor Code Section 1771.4,Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. e. Indemnification Related to Prevailing Wages. Section 5, Indemnification, specifically encompasses Claims arising from or related to (i) the noncompliance by Contractor or any party performing the Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of California Labor Code Sections 1726 and 1781, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by Contractor or any party performing the Services to Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 21
Menifee Mayor and City Council
February 18, 2026
Page
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provide any required disclosure or identification as required by California Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. 7.4 Licenses and Permits, Fees, and Assessments. Contractor represents, warrants, and covenants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions, and perform the Services. Contractor represents, warrants, and covenants to City that Contractor and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions, and perform the Services. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Contractor’s performance of the Services, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against City hereunder. 7.5 Conflicts of Interest. Contractor represents, warrants, and covenants that Contractor presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of Contractor’s obligations and responsibilities under this Agreement. Contractor further agrees that while this Agreement is in effect, Contractor shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of Contractor’s obligations and responsibilities under this Agreement. 7.6 Unfair Business Practices Claims. In entering into this Agreement, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contractor without further acknowledgment of the Parties. 7.7 Annual Appropriation of Funding. In accord with Article 16 Section 18 of the California Constitution, payment of compensation under this Agreement is contingent upon annual appropriation of funds by City for that purpose. Contractor acknowledges and agrees that to the extent that the Services extend beyond one (1) fiscal year, payment for such Services is expressly conditioned on City’s annual appropriation of funds for such Services for each year. If no funds are appropriated then this Agreement shall be terminated. City pledges and agrees to process such appropriation requests annually and in good faith. Nothing in this Subsection shall be construed to limit the right of either Party to terminate this Agreement as provided herein.7.8 Liquidated Damages. Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contractor and its sureties shall be liable for and shall pay to City the sum of FIVE HUNDRED DOLLARS ($500.00) as liquidated damages for each working Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 22
Menifee Mayor and City Council
February 18, 2026
Page
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day of delay in the performance of any of the Services. City may withhold from any monies payable on account of the Services performed by Contractor any accrued liquidated damages. SECTION 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may terminate this Agreement at any time and without cause upon thirty (30) days’ written notification to Contractor. City may also terminate this Agreement pursuant to Subsection 8.8. 8.2 Termination by Contractor. Contractor may terminate this Agreement upon sixty (60) days’ written notice to City. 8.3 Consequences of Termination. In the event of termination, Contractor shall be entitled to compensation for the Services satisfactorily performed up to the date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all materials provided to Contractor or prepared by or for Contractor or City in connection with this Agreement. Upon receipt of any notice of termination, Contractor shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Administrator. 8.4 Administrative Change Orders. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Administrator to Contractor, incorporating therein any adjustment in (i) the total compensation, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contractor. Any increase in compensation of up to five percent (5%) of the total compensation or TWENTY-FIVE THOUSAND DOLLARS ($25,000), whichever is less; or in the time to perform of up to one hundred eighty (180) days may be approved in writing by the Contract Administrator. Contractor understands and agrees that, if City grants an extension in time without additional work, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period. All other extensions or modifications to this Agreement shall require a written amendment pursuant to Subsection 8.5. 8.5 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. The Contract Administrator shall have the authority to execute amendments to this Agreement which do not materially change the terms hereof, in the Contract Administrator’s discretion, to the extent permitted by applicable federal, state, and local law. The Contract Administrator may refer any proposed amendment to the City Council for review and approval. 8.6 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 23
Menifee Mayor and City Council
February 18, 2026
Page
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professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the Scope of Services, without prior written approval of the Contract Administrator. In the event of any unapproved assignment, including in connection with any bankruptcy proceeding, this Agreement shall be void. No approved assignment shall release Contractor or any surety of Contractor of any liability hereunder without the express consent of City. 8.7 Survival. All obligations arising prior to the expiration or termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the expiration or termination of this Agreement. 8.8 Disputes, Default. In the event that Contractor is in default under the terms of this Agreement, City shall not have any obligation or duty to continue compensating Contractor for any of the Services performed after the date of default. Instead, City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, in the sole discretion of the Contract Administrator. During the period of time that Contractor is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, City's remedies shall include, but not be limited to, any or all of the following:a. Immediately terminate this Agreement; b. Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement; c. Retain a different contractor to complete the Services; and/or d. Charge Contractor the difference between the cost to complete the Services that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the Services. Any failure on the part of City to give notice of Contractor’s default shall not be deemed to result in a waiver of City’s legal rights or any rights arising out of any provision of this Agreement.8.9 Claims by Contractor. Claims, as that term is defined in California Public Contract Code Section 9204, by Contractor and, where applicable, any subcontractor, in connection with a public works project shall by subject to the mediation procedure in California Public Contract Code Section 9204. SECTION 9. KEEPING AND STATUS OF RECORDS. 9.1 Documents and Data. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 24
Menifee Mayor and City Council
February 18, 2026
Page
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drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium (the “Documents and Materials”) prepared or caused to be prepared by Contractor, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Administrator or upon the expiration or termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contractor will be at City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, revise, or assignment. Contractor may retain copies of such Documents and Materials for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. 9.2 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all of the Documents and Materials. Contractor makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contractor or provided to Contractor by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.9.3 Records. Contractor shall keep, and require subcontractors to keep, such ledgers books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Administrator to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Administrator shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the Books and Records may be given to City, and access shall be provided by Contractor’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), this Agreement shall be subject to the examination and Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 25
Menifee Mayor and City Council
February 18, 2026
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audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 9.4 Reports. Contractor shall periodically prepare and submit to the Contract Administrator such reports concerning the performance of the Services required by this Agreement as the Contract Administrator shall require. Contractor hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Administrator of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed. 9.5 Confidentiality. City and Contractor agree that, until final approval by City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law. Contractor, its officers, employees, agents, or subcontractors, shall not, without prior written authorization from the Contract Administrator or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement. If Contractor, or any officer, employee, agent, or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any Claims caused by or incurred as a result of Contractor’s conduct. Contractor shall promptly notify City should Contractor, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any party regarding this Agreement and the Services performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing, or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Response to a subpoena or court order shall not be considered a voluntary disclosure so long as Contractor gives City notice of such court order or subpoena as provided herein. SECTION 10. MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If either Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that Party may be entitled; provided, however, that the attorneys’ fees awarded pursuant to this Subsection shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing Party in the conduct of the litigation. The court may set such fees in the same action or in a separate action brought for that purpose.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 26
Menifee Mayor and City Council
February 18, 2026
Page
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10.2 Applicable Law, Venue. The laws of the State of California shall govern this Agreement. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in Riverside County. 10.3 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. 10.4 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.5 No Implied Waiver of Breach. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.7 Contractor Principals and Representatives. The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: (Name) (Title) (Name) (Title) (Name) (Title)It is expressly understood that the experience, knowledge, capability, and reputation of the Principals were a substantial inducement for City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services hereunder. All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 27
Menifee Mayor and City Council
February 18, 2026
Page
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10.8 City Contract Administration. This Agreement shall be administered by a City employee, Chris Gehrki, Management Analyst(“Contract Administrator”). All correspondence shall be directed to or through the Contract Administrator or his designee. It shall be Contractor’s responsibility to assure that the Contract Administrator is kept informed of the progress of the performance of the Services and Contractor shall refer any decisions which must be made by City to the Contract Administrator. Unless otherwise provided by applicable law, the Contract Administrator shall have the power to act on behalf of City for all purposes under this Agreement. Unless otherwise provided in this Agreement, Contractor shall not accept direction or orders from any person other than the Contract Administrator or his designee. 10.9 Notices. Any written notice to Contractor shall be sent to: Attn: Darren VeltzPO BOX 278 BEAUMONT, CA 92223 Any written notice to City shall be sent to the Contract Administrator at:City of Menifee 29844 Haun Road Menifee, CA 92586 Attn: Chris Gehrki, Management Analyst with a copy to: City Clerk City of Menifee 29844 Haun Road Menifee, CA 92586 Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 10.10 Rights and Remedies. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 10.11 Integration, Interpretation. This Agreement, including Exhibits A and B, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 28
Menifee Mayor and City Council
February 18, 2026
Page
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for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 10.13 Execution of Contract. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement to which said Party is bound. 10.14 Nondiscrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this Agreement there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10.15 No Third Party Beneficiaries. There are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.16 Nonliability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contractor, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.10.17 No Undue Influence. Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of City shall receive compensation, directly or indirectly, from Contractor, or from any officer, employee, or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. 10.18 No Benefit to Arise to City Employees. No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Services to be performed under this Agreement. [Signatures on Following Page] Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 29
Menifee Mayor and City Council
February 18, 2026
Page
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IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement as of the Effective Date. CITY OF MENIFEE Rebekah Kramer, Acting City Manager Attest: Sarah A. Manwaring, City Clerk Approved as to Form: Jeffrey T. Melching, City Attorney CONTRACTOR Darren Veltz, Chief Financial Officer Robert Garcia, Vice President [Note: 2 officer’s signatures required if Contractor is a corporation, unless provided with a certificate of secretary in-lieu] Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 30
Menifee Mayor and City Council
February 18, 2026
Page
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2905/031858-0001 19201719.4 a10/04/23EXHIBIT A
EXHIBIT ASPECIAL REQUIREMENTS The term of this Agreement shall begin on _February 12, 2024__ and shall end on _June 30, 2026__. Unless earlier terminated or extended in accordance with Section 8 of this Agreement. The time provided to Contractor to complete the Services required by this Agreement shall not affect City’s right to terminate this Agreement, as provided for in Section 8.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 31
Menifee Mayor and City Council
February 18, 2026
Page
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2905/031858-0001 19201719.4 a10/04/23EXHIBIT B
EXHIBIT B SCOPE OF SERVICES Services shall include services,including labor, materials, services and equipment is the total amount of all lump sum items and of all unit price sums, determined by multiplying the unit price for each item times the actual quantity of each such item,in the amount not to exceed Two Hundred Ten Thousand Dollars and Zero Cents ($210,000.00) as further detailed in the attached pages (if any). If the Services include Services pursuant to a request for proposals or bid, the Services shall include the work contemplated by the entire “Bid Package” or “Request for Proposals” for the Services, including all plans, addenda, documentation, and specifications attached thereto. A copy of the Bid Package and/or Request for Proposals, as applicable shall be retained with a copy of this Agreement. Contractor shall keep a copy of the same for at least three (3) years following termination of this Agreement. The numerical reference for the Bid Package or Request for Proposals is: __PW 24-03_______. While this Agreement will terminate as provided in Section 1.2 of this Agreement, in no event shall the total compensation invoiced or paid to Contractor hereunder exceed Seventy Thousand Dollars and Zero Cents ($70,000.00) for each and any calendar fiscal year this Agreement is in effect.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 32
Menifee Mayor and City Council
February 18, 2026
Page
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2905/031858-000119201719.4 a10/04/23EXHIBIT B.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 33
Menifee Mayor and City Council
February 18, 2026
Page
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2905/031858-000119201719.4 a10/04/23EXHIBIT B.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 34
Menifee Mayor and City Council
February 18, 2026
Page
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2905/031858-000119201719.4 a10/04/23EXHIBIT B.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 35
Menifee Mayor and City Council
February 18, 2026
Page
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Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 36
Menifee Mayor and City Council
February 18, 2026
Page
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Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 37
Menifee Mayor and City Council
February 18, 2026
Page
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Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 38
Menifee Mayor and City Council
February 18, 2026
Page
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2905/031858-000119201719.4 a10/04/23EXHIBIT B.
Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 39
Menifee Mayor and City Council
February 18, 2026
Page
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Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 40
Menifee Mayor and City Council
February 18, 2026
Page
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Item Title: 10.8
Agreement Amendment with Superior Pavement Markings, Inc. for On-Call Street Striping Services.
Item Page Number: 41
Menifee Mayor and City Council
February 18, 2026
Page
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CITY OF MENIFEE
SUBJECT: Landscape Improvement Acceptance for Tract Map 32277, Centennial/Menifee Heights, by Tripointe Homes
MEETING DATE: February 18, 2026
TO: Mayor and City Council
PREPARED BY: Crystal Nguyen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the landscape improvements for Tract Map 32277, Centennial/Menifee Heights, by Tripointe Homes, located south of Holland Road and west of Briggs Road, in the southeast portion of Menifee.
DISCUSSION
Tripointe Homes (Developer) is the developer of Tract Map 32277 (TM32277), a development of 359 single-family residential homes in a subdivision of approximately 157 acres through Tract Map phases TM32277-1, TM32277-2, and TM32277-3 of Centennial/Menifee Heights (Project).
The project is located south of Holland Road and west of Briggs Road in the southeast portion of the City.
The Developer has now completed the landscape improvements along the Project frontage (Holland Road and Briggs Road) and the entry street corridors (Morgan Horse Street, Dartmoor Street, Paint Horse Street, and Falabella Horse Street) and is requesting acceptance of the improvements into the City’s maintenance system. Staff has inspected the completed improvements, determined that the improvements have been constructed in accordance with City specifications and standards, and verified that all Project conditions of approval have been met.
There are no securities associated with the public landscape areas to be accepted, and therefore, no reduction or release of securities were requested as part of the City’s acceptance process.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
Item Title: 10.9
Landscape Improvement Acceptance for Tract Map 32277, Centennial/Menifee Heights, by Tripointe Homes Item Page Number: 1
Menifee Mayor and City Council
February 18, 2026
Page
294 of 436
City of Menifee Staff Report
Landscape Improvement Acceptance TM 32277
February 18, 2026
3 1
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FISCAL IMPACT
There is no fiscal impact associated with the recommended action. The Developer has paid all necessary fees and deposits to cover the costs of the required inspection of the completed improvements. Ongoing maintenance costs for the improvements would be supported through approved Fiscal Year 2025/2026 operating budgets in Community Facilities District (CFD) 2015- 2, Zone 1.
ATTACHMENTS
1. Project Map
Item Title: 10.9
Landscape Improvement Acceptance for Tract Map 32277, Centennial/Menifee Heights, by Tripointe Homes Item Page Number: 2
Menifee Mayor and City Council
February 18, 2026
Page
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Item Title: 10.9
Landscape Improvement Acceptance for Tract Map 32277, Centennial/Menifee Heights, by Tripointe Homes Item Page Number: 3
Menifee Mayor and City Council
February 18, 2026
Page
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CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
MEETING DATE: February 18, 2026
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Accept the improvements for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project, Pavement Management Program (PMP) No. PMP 25-01; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Fiscal Year (FY) 2024/2025 Slurry Seal Program Project, PMP 25-01 (Project) consists of resurfacing existing roads by slurry seal and performing restriping where appropriate. The Project is completed in two phases, beginning with a crack seal of the entire Project area, followed by the application of slurry seal within the same identified neighborhoods. Crack sealing services for the Project were completed for 5.7 centerline miles of roadway across the identified neighborhoods.
The crack sealing efforts for the Project were performed in the following locations:
Location No. 1: West of the I-215 and North of McCall Boulevard, with major cross streets of Rouse Road and Bradley Road. The following streets were included: Foxfire Street, Flagler Street, and Fan Lane.
Location No. 2: East of the I-215 and South of McLaughlin Road, with major cross streets of Trumble Road and McLaughlin Road. The following streets were included: Alta Avenue, White Court, Celtic Circle, Tran Court, Paige Circle, Lavender Street, Soprano Street, Matrix Drive, Myles Court, Patridge Court, Rockabilly Road, Sunshine Lane, Trenas Lane, Vanilla Court, and Rainbow Lane.
Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
Item Page Number: 1
Menifee Mayor and City Council
February 18, 2026
Page
297 of 436
City of Menifee Staff Report
PMP 25-01 Crack Seal NOC
February 18, 2026
3 0
7 1
Location No. 3: West of the I-215 and South of Newport Road, with major cross streets of Newport Road and Bradley Road. The following streets were included: Rim Creek Path, Hanford Street, San Rafael Street, Madera Court, Red Bluff Court, Lakeport Street, Merced Street, Napa Street, Menifee Grove, Mountain Glen Drive, Silver Hawk Drive, Hunter Ridge Drive, Pine Creek Drive, Wyndham Court, Wildflower Street, Sierra Vista Drive, and Mirabella Court.
Proper timing is critical for crack and slurry sealing applications. Crack sealing must cure for at least three weeks prior to slurry sealing, and slurry work should occur during warmer months to ensure proper adhesion. With colder weather approaching, staff recommends combining the FY 2024/2025 and FY 2025/2026 slurry seal projects. This approach would reduce mobilization costs and allow all slurry seal work to be completed under optimal weather conditions, resulting in more sustainable improvements. As a result, the second phase of the Project for slurry seal services would be awarded under a separate contract, with construction for both fiscal years anticipated to begin in May 2026.
On June 4, 2025, the City Council approved the construction contract with Global Road Sealing (Contractor) for crack sealing services in the amount of $43,500. The total approved construction budget for this portion of the Project was $57,850. No contract change orders occurred during construction, and the final overall cost for the Project was completed under budget, for a final construction cost totaling $46,499, which included ancillary costs such as labor compliance services.
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier that the Project has been completed. The payment bond would be released upon Project acceptance by the City, and the performance bond would be released one year after the date of recording of the NOC. The City has not received any stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within previously approved CIP budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Closeout Documents
Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
Item Page Number: 2
Menifee Mayor and City Council
February 18, 2026
Page
298 of 436
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Project Location Maps
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Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project Item Page Number: 3
Menifee Mayor and City Council
February 18, 2026
Page
299 of 436
4 8
8 3
3 Recording Requested By:
CITY OF MENIFEE
After Recording Mail To:
CITY CLERK
CITY OF MENIFEE
29844 HAUN ROAD
MENIFEE, CA 92586
Record without fee subject to Govt. Code 6103
NOTICE OF COMPLETION
(Public Works – Civil Code Sec. 9204)
FY 24-25 CRACK SEAL PROGRAM, PMP 25-01
Notice is hereby given that:
Work of improvements on the project herein described was accepted as complete on February 18, 2026. The project consisted of crack sealing at various locations along residential streets within the city. The project was completed in the city right-of-way in the City of Menifee, County of Riverside, State of California.
1. The full name of the Owner is: CITY OF MENIFEE
2. The full address of the Owner is: 29844 HAUN ROAD
MENIFEE, CA. 92586
3. The undersigned is a Corporate Officer of the Owner of the interest stated below in the property herein described:
PUBLIC STREETS IN
MENIFEE, CA 92586
4. The name of the contractor for such work of construction is:
GLOBAL ROAD SEALING, INC.
10641 SYCAMORE AVENUE
STANTON, CA 90680
5. The property on which said work of improvement was completed is within the City of Menifee, County of Riverside, State of California.
STATE OF CALIFORNIA)
Ss
COUNTY OF RIVERSIDE)
I, Stephanie Roseen, hereby certify that I am the City Clerk of the City of Menifee, a municipal corporation, which is the owner of the properties described within this Notice of Completion, executed on behalf of the City; that I have read the notice and know the contents thereof and that the facts therein stated are true of my own knowledge under penalty of perjury under the laws of the state of California; that I make this verification on _________________, 20___ for and on behalf of the City.
_____________________________
Stephanie Roseen, City Clerk
Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
Item Page Number: 4
Menifee Mayor and City Council
February 18, 2026
Page
300 of 436
10/28/2025
Global Road Sealing, Inc.
Tri La, President
Phong La, Vice President
Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
Item Page Number: 5
Menifee Mayor and City Council
February 18, 2026
Page
301 of 436
30th
May
25 None
Tri La, President
Phong La, Vice President
10/28/2025
10/28/2025
28th
October
25 Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
Item Page Number: 6
Menifee Mayor and City Council
February 18, 2026
Page
302 of 436
30th
May
25 28th
October
25 Tri La, President
Phong La, Vice President
10/28/2025
10/28/2025
Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
Item Page Number: 7
Menifee Mayor and City Council
February 18, 2026
Page
303 of 436
Tri La, President
Phong La, Vice President
10641 Sycamore Ave., Stanton, CA 90680
Global Road Sealing, Inc.
Tri La
10641 Sycamore Ave., Stanton, CA 90680
714-893-0845
[email protected]
Item Title: 10.10
Notice of Completion and Acceptance for Crack Sealing Services for the Fiscal Year 2024/2025 Slurry Seal Program Project
Item Page Number: 8
Menifee Mayor and City Council
February 18, 2026
Page
304 of 436
CITY OF MENIFEE
SUBJECT: Fire Services Review Follow Up
MEETING DATE: February 18, 2026
TO: Mayor and City Council
PREPARED BY: Jennifer Jackson, Senior Management Analyst REVIEWED BY: Bryan Jones, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Review and discuss the City of Menifee’s fire protection, fire prevention, rescue and emergency medical services provided by Riverside County Fire Department/CAL FIRE through a Cooperative Agreement.
DISCUSSION
In response to a future agenda item request from the City Council on April 2, 2025, a review of the City of Menifee’s fire services was presented for discussion at the September 17, 2025, City Council meeting. The presentation included a review of the Cooperative Agreement between the City of Menifee and the County of Riverside (Cooperative Agreement) for fire protection and fire marshal services including costs, calls for service, City fire infrastructure investments, aid agreements, and assistance given/received under the Cooperative Agreement.
Lastly, staff presented information regarding fire service models and options for consideration including:
Continued discussion with Riverside County/CAL FIRE regarding the disproportionate level of fire services provided by the City of Menifee to neighboring communities and ways to spread contract costs more equitably between jurisdictions; and Consideration of alternatives to contracted fire services:
oMunicipal Fire Department
oFire Protection District
oJoint Powers Authority (JPA)
Citing concerns regarding the disproportionate level of services provided by Menifee to neighboring communities, the Council provided direction to staff to continue discussions with Riverside County/CAL FIRE in the effort to find a resolution. City staff were asked to provide an Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 1
Menifee Mayor and City Council
February 18, 2026
Page
305 of 436
City of Menifee Staff Report
Fire Services Review Follow Up
February 18, 2026
3 1
1 8
update after a period of 60 days. If it is determined that meaningful progress has not been made in addressing the equitable distribution of services between jurisdictions operating under the Cooperative Agreement City Council may seek to complete a feasibility study to evaluate alternative fire service delivery options.
Discussions with Riverside County/CAL FIRE
Following the September 17, 2025, City Council meeting, staff engaged in further dialog with the Riverside County/CAL FIRE executive management team. Discussions were held to address the disproportionate level of fire service provided by the City of Menifee as compared to surrounding communities under the existing service model. During these discussions, the leadership teams from both Riverside County and CAL FIRE affirmed their commitment to providing fire protection service equitably across Riverside County Fire Department’s service area.
Riverside County/CAL FIRE executive management issued a letter (Letter) on November 14, 2025 (Attachment 1), in response to the concerns raised by the City Council at the September 17, 2025, meeting. The Letter specifically details the Standards of Coverage and Community Risk Assessment currently underway, offers additional data to provide greater context for the imbalance in Menifee’s fire response within and outside of the City, and provides updates on planned fire system improvements in Perris and Wildomar. The fire services update set for the December 3, 2025, City Council meeting was continued to February 18, 2026, to enable the City’s representatives to continue to work with the City of Perris to reach a settlement agreement in association with existing litigation and address fire service disparities between jurisdictions.
Standards of Coverage and Community Risk Assessment
Set for completion in the second quarter of 2026, the comprehensive Standards of Coverage and Community Risk Assessment, conducted by Citygate Associates, will provide data and recommendations on services, including (but not limited to) the following key areas of concern for the City:
Service delivery analysis (including population and development growth projections) Cost allocation methodologies for the entire County
Current station locations and future station consideration Distribution and deployment of apparatus/vehicles
Community expectations and performance goals
Review of historical system performance
The Assessment also includes stakeholder engagement with input from each city/agency receiving service under the Cooperative Agreement to gain a comprehensive understanding of the communities served and the operational, economic, and policy issues at hand.
Assistance Given/Received - Neighboring Cities
The Letter includes tables which offer additional data to provide context for the disproportionate response levels between Menifee and Perris in Fiscal Year (FY) 2023/24 and FY 2024/25. The first set of comparison tables illustrates a significant rebalancing of mutual aid response volume between the Cities of Perris and Menifee. In FY 2023/24, Menifee's fire department provided service to Perris for 462 more calls than Perris provided to Menifee. This disparity was substantially reduced in FY 2024/25, where Menifee responded to 148 more calls into Perris, a change attributed to the City of Perris purchasing a medic squad.
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 2
Menifee Mayor and City Council
February 18, 2026
Page
306 of 436
City of Menifee Staff Report
Fire Services Review Follow Up
February 18, 2026
3 1
1 8
A second set of comparison tables indicates the gap in response hours between Menifee and Perris in FY 2023/24 (153.4 additional response hours in Perris) narrowed to 45.6 hours in FY 2024/25.
In addition, the Letter references the progress the City of Perris has made regarding plans for the new South Perris fire station no.105, which will be located at 2495 Murrieta Rd. The City has approved the design and acquired the land for the new station. At the November 18, 2025, Council meeting, the Perris City Council approved the fire station financing plan. At that same meeting, the Perris City Council also approved establishment of a temporary fire station in South Perris at 3012 Sawmill Drive to alleviate the call burden on the Menifee stations until construction of the permanent South Perris station is completed (Temporary Fire Station no. 105 is now operational).
Lastly, the Letter indicates that discussions with the City of Wildomar staff are ongoing regarding future planning for a station that will serve the east side of the City.
As a next step, the following options may be taken into consideration:
Option 1: Given the City of Perris’ commitment to the establishment of a permanent new fire station to serve South Perris and the opening of a temporary fire station in the interim (relieving pressure on fire stations based in the City of Menifee), the ongoing discussions between Riverside County Fire and the City of Wildomar regarding future fire station planning, and the County’s Standards of Cover and Community Risk Assessment process that is underway, the City Council may want to consider deferring commencement of a feasibility study to evaluate alternative fire service delivery models until the Citygate Assessment is completed (summer of 2026). This study will provide additional information that can be used to inform next steps.
Option 2: City staff is prepared to initiate a Request for Proposals (RFP) process for a fire services feasibility study at a future date, subject to the City Council’s direction.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. Upon request, City staff would initiate an RFP process bringing forward an agreement for completion of fire services feasibility study including the associated fiscal impact.
ATTACHMENTS
1. Letter from Riverside County and CAL FIRE
2. County of Riverside and Citygate Associates Standards of Cover and Community Risk Assessment Agreement
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 3
Menifee Mayor and City Council
February 18, 2026
Page
307 of 436
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 4
Menifee Mayor and City Council
February 18, 2026
Page
308 of 436
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 5
Menifee Mayor and City Council
February 18, 2026
Page
309 of 436
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 6
Menifee Mayor and City Council
February 18, 2026
Page
310 of 436
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 7
Menifee Mayor and City Council
February 18, 2026
Page
311 of 436
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
PROFESSIONAL SERVICE AGREEMENT
for
STANDARDS OF COVER AND COMMUNITY RISK ASSESSMENT
between
COUNTY OF RIVERSIDE
and
CITYGATE ASSOCIATES, LLC
RFP #FPARC-392 Page 1 of28
Form #116-310 -Dated: 3/21/2019
MAY 2 0 2025
i.:u
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 8
Menifee Mayor and City Council
February 18, 2026
Page
312 of 436
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
TABLE OF CONTENTS
SECTION HEADING PAGE NUMBER
I. Description of Services ....................................................................................................................... 3
2. Period of Performance ........................................................................................................................ 3
3. Compensation ..................................................................................................................................... 3
4. Alteration or Changes to the Agreement .......................................................................................... .4
5. Termination ........................................................................................................................................ 5
6. Ownership/Use of Contract Materials and Products ......................................................................... 6
7. Conduct of Contractor ........................................................................................................................ 6
8. Inspection of Service: Quality Control/Assurance ............................................................................ 6
9. Independent Contractor/Employment Eligibility ............................................................................... 7
10. Subcontract for Work or Services ...................................................................................................... 9
11. Disputes ............................................................................................................................................. 9
12. Licensing and Permits ....................................................................................................................... 9
13. Use by Other Political Entities ........................................................................................................... 9
14. Non-Discrimination ........................................................................................................................... 10
15. Records and Documents ................................................................................................................... 1 O
16. Confidentiality ................................................................................................................................... 10
17. Administration/Contract Liaison ........................................................................................................ 11
18. ·Notices ................................................................................................................................................ 11
19. Force Majeure ..................................................................................................................................... 11
20. EDD Reporting Requirements ............................................................................................................ 11
21. Hold Harmless/Indemnification ......................................................................................................... 12
22. Insurance ........................................................................................................................................... 12
23. General .............................................................................................................................................. 15 Exhibit A-Scope of Service ............................................................................................................................. 19 Exhibit B- Project Timeline ............................................................................................................................. 25 Exhibit C- Payment Provisions ....................................................................................................................... 26 RFP #FPARC-392 Page 2 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 9
Menifee Mayor and City Council
February 18, 2026
Page
313 of 436
Docusign Envelope ID: F15A8329-DDDB-405E-879D-98E11 D886EBC Contract ID #FPARC-91875-001-08/26
This Professional Service Agreement (herein referred to as "Agreement") is made and entered into this pt day of June 2025, by and between CITYGATE ASSOCIATES, LLC, a California limited liability company (herein referred to as "CONTRACTOR"), and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of its Fire Department (herein referred to as "COUNTY").
The parties agree as follows:
1. Description of Services
1.1 CONTRACTOR shall provide all services as outlined and specified in Exhibit A, Scope of Services, with the project timelines set forth in Exhibit B, Project Timelines, and at the prices stated in Exhibit C, Payment Provisions.
1.2 CONTRACTOR represents that it has the skills, experience, and knowledge necessary to perfonn under this Agreement and the COUNTY relies upon this representation. CONTRACTOR shall perform to the satisfaction of the COUNTY and in conformance to and consistent with the highest standards of firms/professionals in the same discipline in the State of California.
1.3 CONTRACTOR affirms that it is fully apprised of all of the work to be performed under this Agreement; and the CONTRACTOR agrees it can properly perform this work at the prices stated in Exhibit B.
CONTRACTOR is not to perform services or provide products outside of the Agreement.
1.4 Acceptance by the COUNTY of tb.e CONTRACTOR's performance under this Agreement does not operate as a release of CONTRACTOR's responsibility for full compliance with the terms of this Agreement.
2. Period of Performance
2.1 This Agreement shall be effective upon signature of this Agreement by both parties and continues in effect through June 30, 2026, unless terminated earlier. CONTRACTOR shall commence performance upon signature of this Agreement by both parties and shall diligently and continuously perform thereafter. The Riverside County Board of Supervisors is the only authority that may obligate the County for a non-cancelable multi-year agreement.
3. Compensation
3.1 The COUNTY shall pay the CONTRACTOR for services performed, products provided and expenses incurred in accordance with the terms of Exhibit C, Payment Provisions. Maximum payments by COUNTY to CONTRACTOR shall not exceed $399,864.28 including all expenses. The COUNTY is not responsible for any fees or costs incurred above or beyond the contracted amount and shall have no obligation to purchase any specified amount of services or products. Unless otherwise specifically stated in RFP #FPARC-392 Page 3 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 10
Menifee Mayor and City Council
February 18, 2026
Page
314 of 436
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FP ARC-91875-001-08 /26
Exhibit B, COUNTY shall not be responsible for payment of any of CONTRACTOR 's expenses related to this Agreement.
3.2 [INTENTIONALLY OMITTED]
3.3 CONTRACTOR shall be paid only in accordance with an invoice submitted to COUNTY by CONTRACTOR within fifteen (15) days from the last day of each calendar month, and COUNTY shall pay the invoice within thirty (30) working days from the date of receipt of the invoice. Payment shall be made to CONTRACTOR only after services have been rendered or delivery of materials or products, and acceptance has been made by COUNTY. For this Agreement, send original invoices to:
RIVERSIDE COUNTY FIRE
ATTN: ACCOUNTS PAY ABLE, 210 W. SAN JACINTO A VE., PERRIS, CA 92570 Or Invoices may be emailed to: [email protected]
a) Each invoice shall conta in a minimum of the following information: invoice number and date; remittance address; bill-to and ship-to addresses of orderin g department /division ; Agreement number (FP ARC-91875 -001-08/26) ; quantitie s; item descriptions , unit prices , extens ions, sales/use tax if applicable , and an invoice total. b) Invoices shall be rendered monthly in arrears.
3.4 The COUNTY obligatio n for payment of this Agree ment beyond the current fiscal year end is contingent upon and limited by the availability of COUNTY funding from which payment can be made, and invoices shall be rendered "monthl y" in arrears. In the State of California , Government agencies are not allowed to pay excess interest and late charges, per Government Codes, Section 926.10. No legal liability on the part of the COUNTY shall arise for payment beyond June 30 of each calendar year unless funds are made available for such payme nt. In the event that such funds are not forthcoming for any reason , COUNTY shall immediately notify CONTRACTOR in writing; and this Agree ment shall be deem ed terminated, have no further force , and effect.
4. Alteration or Changes to the Agreement
4.1 The Board of Superv isors a nd the COUNTY Purchasing Agent and/or his designee is the only a uthori zed COUNTY represe ntatives who may at any time, by written order, alter this Agreement. If any such alteration causes an increase or decrease in the cost of, or the time required for the performance under this Agreeme nt, an equitable adjustment sha ll be made in the Agreement price or delivery sched ule, or both , and the Agreement shall be modified by written amendme nt accordingly.
RFP #FP ARC-392 Page 4 of28
Form # 116-310 - Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 11
Menifee Mayor and City Council
February 18, 2026
Page
315 of 436
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
4.2 Any claim by the CONTRACTOR for additional payment related to this Agreement shall be made in writing by the CONTRACTOR within 30 days of when the CONTRACTOR has or should have notice of any actual or claimed change in the work, which results in additional and unanticipated cost to the CONTRACTOR. If the COUNTY Purchasing Agent decides that the facts provide sufficient justification, he may authorize additional payment to the CONTRACTOR pursuant to the claim. Nothing in this section shall excuse the CONTRACTOR from proceeding with perfonnance of the Agreement even if there has been a change.
5. Termination
5.1. COUNTY may terminate this Agreement without cause upon 30 days written notice served upon the CONTRACTOR stating the extent and effective date of termination.
5.2 COUNTY may, upon five (5) days written notice terminate this Agreement for CONTRACTOR's default, if CONTRACTOR refuses or fails to comply with the terms of this Agreement or fails to make progress that may endanger performance and does not immediately cure such failure. In the event of such tennination, the COUNTY may proceed with the work in any manner deemed proper by COUNTY.
5.3 After receipt of the notice of termination, CONTRACTOR shall:
(a) Stop all work under this Agreement on the date specified in the notice of termination; and
(b) Transfer to COUNTY and deliver in the manner as directed by COUNTY any materials, reports or other products, which, if the Agreement had been completed or continued, would have been required to be furnished to COUNTY.
5.4 After termination, COUNTY shall make payment only for CONTRACTOR's perfonnance up to the date of termination in accordance with this Agreement.
5.5 CONTRACTOR's rights under this Agreement shall terminate (except for fees accrued prior to the date of tennination) upon dishonesty or a willful or material breach of this Agreement by CONTRACTOR; or in the event ofCONTRACTOR's unwillingness or inability for any reason whatsoever to perform the terms of this Agreement. In such event, CONTRACTOR shall not be entitled to any further compensation under this Agreement.
5.6 If the Agreement is federally or State funded, CONTRACTOR cannot be debarred from the System for Award Management (SAM). CONTRACTOR must notify the COUNTY immediately of a debannent. Reference: System for Award Management (SAM) at https://www.sam.gov for Central RFP #FPARC-392 Page 5 of28
Form #116-310-Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 12
Menifee Mayor and City Council
February 18, 2026
Page
316 of 436
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
Contractor Registry (CCR), Federal Agency Registration (Fedreg), Online Representations and Certifications Application, and Excluded Parties List System (EPLS)). Excluded Parties Listing System (EPLS) (http://www.epls.gov) (Executive Order 12549, 7 CFR Part 3017, 45 CFR Part 76, and 44 CFR Part 17). The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities ofCCR/FedReg, ORCA, and EPLS.
5.7 The rights and remedies of COUNTY provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or this Agreement.
6. Ownership/Use of Contract Materials and Products
The CONTRACTOR agrees that all materials, reports or products in any form, including electronic, created by CONTRACTOR for which CONTRACTOR has been compensated by COUNTY pursuant to this Agreement shall be the sole property of the COUNTY. The material, reports or products may be used by the COUNTY for any purpose that the COUNTY deems to be appropriate, including, but not limit to, duplication and/or distribution within the COUNTY or to third parties. CONTRACTOR agrees not to release or circulate in whole or part such materials, reports, or products without prior written authorization of the COUNTY.
7. Conduct of Contractor
7.1 The CONTRACTOR covenants that it presently has no interest, including, but not limited to, other projects or contracts, and shall not acquire any such interest, direct or indirect, which would conflict in any manner or degree with CONTRACTOR's performance under this Agreement. The CONTRACTOR further covenants that no person or subcontractor having any such interest shall be employed or retained by CONTRACTOR under this Agreement. The CONTRACTOR agrees to inform the COUNTY of all the CONTRACTOR's interests, if any, which are or may be perceived as incompatible with the COUNTY's interests.
7.2 The CONTRACTOR shall not, under circumstances which could be interpreted as an attempt to influence the recipient in the conduct of his/her duties, accept any gratuity or special favor from individuals or firms with whom the CONTRACTOR is doing business or proposing to do business, in accomplishing the work under this Agreement.
7.3 The CONTRACTOR or its employees shall not offer gifts, gratuity, favors, and entertainment directly or indirectly to COUNTY employees.
8. Inspection of Service; Quality Control/Assurance
RFP #FPARC-392 Page 6 of28
Form #116-310-Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 13
Menifee Mayor and City Council
February 18, 2026
Page
317 of 436
Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
8.1 All performance (which includes services, workmanship, materials, supplies and equipment furnished or utilized in the perform'ance of this Agreement) shall be subject to inspection and test by the COUNTY or other regulatory agencies at all times. The CONTRACTOR shall provide adequate cooperation to any inspector or other COUNTY representative to permit him/her to determine the CONTRACTOR's conformity with the terms of this Agreement. If any services performed or products provided by CONTRACTOR are not in conformance with the terms of this Agreement, the COUNTY shall have the right to require the CONTRACTOR to perform the services or provide the products in conformance with the terms of the Agreement at no additional cost to the COUNTY. When the services to be performed or the products to be provided are of such nature that the difference cannot be corrected; the COUNTY shall have the right to: (I) require the CONTRACTOR immediately to take all necessary steps to ensure future performance in conformity with the terms of the Agreement; and/or (2) reduce the Agreement price to reflect the reduced value of the services performed or products provided. The COUNTY may also terminate this Agreement for default and charge to CONTRACTOR any costs incurred by the COUNTY because of the CONTRACTOR's failure to perform.
8.2 CONTRACTOR shall establish adequate procedures for self-monitoring and quality control and assurance to ensure proper performance under this Agreement; and shall permit a COUNTY representative or other-regulatory official to monitor, assess, or evaluate CONTRACTOR's performance under.this Agreement at any time, upon reason·able notice to the CONTRACTOR.
9. Independent Contractor/Employment Eligibility
9.1 The CONTRACTOR is, for purposes relating to this Agreement, an independent contractor and shall not be deemed an employee of the COUNTY. It is expressly understood and agreed that the CONTRACTOR (including its employees, agents, and subcontractors) shall in no event be entitled to any benefits to which COUNTY employees are entitled, including but not limited to overtime, any retirement benefits, worker's compensation benefits, and injury leave or other leave benefits. There shall be no employer-employee relationship between the parties; and CONTRACTOR shall hold COUNTY harmless from any and all claims that may be made against COUNTY based upon any contention by a third party that an employer-employee relationship exists by reason of this Agreement. It is further understood and agreed by the parties that CONTRACTOR in the perfonnance of this Agreement is subject to the control or direction of COUNTY merely as to the results to be accomplished and not as to the means and methods for accomplishing the results.
RFP #FPARC-392 Page 7 of28
Form #116-310-Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 14
Menifee Mayor and City Council
February 18, 2026
Page
318 of 436
Docuslgn Envelope ID: F15A8329-DDDB-405E-B79D-9BE11DBB6EBC Contract ID #FPARC-91875-001-08/26
9.2 CONTRACTOR warrants that it shall make its best effort to fully comply with all federal and state statutes and regulations regarding the employment of aliens and others and to ensure that employees performing work under this Agreement meet the citizenship or alien status requirement set forth in federal statutes and regulations. CONTRACTOR shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by federal or state statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. CONTRACTOR shall retain all such documentation for all covered employees, for the period prescribed by the law.
9.3 Ineligible Person shall be any individual or entity who: Is currently excluded, suspended, debarred or otherwise ineligible to participate in the federal health care programs; or has been convicted of a criminal offense related to the provision of health care items or services and has not been reinstated in the federal health care programs after a period of exclusion, suspension, debarment, or ineligibility.
9.4 CONTRACTOR shall screen prospective Covered Individuals prior to hire or engagement.
CONTRACTOR shall not hire or engage any Ineligible Person to provide services directly relative to this Agreement. .CONTRACTOR shall screen all current Covered Individuals within sixty (60) days of execution of this Agreement to ensure that they have not become Ineligible Persons unless CONTRACTOR has performed such screening on same Covered Individuals under a separate agreement with COUNTY within the past six (6) months. Covered Individuals shall be required to disclose to CONTRACTOR immediately any debarment, exclusion or other event that makes the Covered Individual an Ineligible Person. CONTRACTOR shall notify COUNTY within five (5) business days after it becomes aware if a Covered Individual providing services directly relative to this Agreement becomes debarred, excluded or otherwise becomes an Ineligible Person.
9.5 CONTRACTOR acknowledges that Ineligible Persons are precluded from providing federal and state funded health care services by contract with COUNTY in the event that they are currently sanctioned or excluded by a federal or state law enforcement regulatory or licensing agency. If CONTRACTOR becomes aware that a Covered hldividual has become an Ineligible Person, CONTRACTOR shall remove such individual from responsibility for, or involvement with, COUNTY business operations related to this Agreement.
9.6 CONTRACTOR shall notify COUNTY within five (5) business days if a Covered Individual or entity is currently excluded, suspended or debarred, or is identified as such after being sanction screened.
RFP #FP ARC-3 92 Page 8 of28
Fonn #116-310 -Dated: 3/21/2019
Item Title: 12.1
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Item Page Number: 15
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February 18, 2026
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Such individual or entity shall be promptly removed from participating in any activity associated with this Agreement.
10. Subcontract for Work or Services
No contract shall be made by the CONTRACTOR with any other party for furnishing any of the work or services under this Agreement without the prior written approval of the COUNTY; but this provision shall not require the approval of contracts of employment between the CONTRACTOR and personnel assigned under this Agreement, or for parties named in the proposal and agreed to under this Agreement.
11. Disputes
11.1 The parties shall attempt to resolve any disputes amicably at the working level. If that is not successful, the dispute shall be referred to the senior management of the parties. Any dispute relating to this Agreement, which is not resolved by the parties, shall be decided by the COUNTY's Purchasing Department's Compliance Contract Officer who shall furnish the decision in writing. The decision of the COUNTY's Compliance Contract Officer shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous to imply bad faith. The CONTRACTOR shall proceed diligently with the performance of this Agreement pending the resolution of a dispute.
11.2 Prior to the filing of any legal action related to this Agreement, the parties shall be obligated to attend a mediation session in Riverside County before a neutral third party mediator. A second mediation session shall be required if the first ses"sion is not successful. The parties shall share the cost of the mediations.
12. Licensing and Permits
CONTRACTOR shall comply with all State or other licensing requirements, including but not limited to the provisions of Chapter 9 of Division 3 of the Business and Professions Code. All licensing requirements shall be met at the time proposals are submitted to the COUNTY. CONTRACTOR warrants that it has all necessary permits, approvals, certificates, waivers and exemptions necessary for performance of this Agreement as required by the laws and regulations of the United States, the State of California, the County of Riverside and all other governmental agencies with jurisdiction, and shall maintain these throughout the term of this Agreement.
13. Use By Other Political Entities
RFP #FPARC-392 Page 9 of28
Form #116-310-Dated: 3/21/2019
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The CONTRACTOR agrees to extend the same pricing, terms, and conditions as stated in this Agreement to each and every political entity, special district, and related non-profit. It is understood that other entities shall make purchases in their own name, make direct payment, and be liable directly to the CONTRACTOR; and COUNTY shall in no way be responsible to CONTRACTOR for other entities' purchases.
14. Non-Discrimination
CONTRACTOR shall not discriminate in the provision of services, allocation of benefits, accommodation in facilities, or employment of personnel on the basis of ethnic group identification, race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status or sex in the performance of this Agreement; and, to the extent they shall be found to be applicable hereto, shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code 12900 et. seq), the Federal Civil Rights Act of 1964 (P.L. 88-352), the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) and all other applicable laws or regulations.
15. Records and Documents
CONTRACTOR shall make available, upon written request by any duly authorized Federal, State, or COUNTY agency, a copy of this Agreement and such books, documents and records as are necessary to certify the nature and extent of the CONTRACTOR's costs related to this Agreement. All such books, documents and records shall be maintained by CONTRACTOR for at least five years following termination of this Agreement and be available for audit by the COUNTY. CONTRACTOR shall provide to the COUNTY reports and information related1to this Agreement as requested by COUNTY.
16. Confidentiality
16.1 The CONTRACTOR shall not use for personal gain or make other improper use of privileged or confidential information which is acquired in connection with this Agreement. The term "privileged or confidential information" includes but is not limited to: unpublished or sensitive technological or scientific information; medical, personnel, or security records; anticipated material requirements or pricing/purchasing actions; COUNTY information or data which is not subject to public disclosure; COUNTY operational procedures; and knowledge of selection of contractors, subcontractors or suppliers in advance of official announcement.
16.2 The CONTRACTOR shall protect from unauthorized disclosure names and other identifying information concerning persons receiving services pursuant to this Agreement, except for general statistical information not identifying any person. The CONTRACTOR shall not use such information for any purpose RFP #FPARC-392 Page IO of 28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
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other than carrying out the CONTRACTOR's obligations under this Agreement. The CONTRACTOR shall promptly transmit to the COUNTY all third party requests for disclosure of such information. The CONTRACTOR shall not disclose, except as otherwise specifically permitted by this Agreement or authorized in advance in writing by the COUNTY, any such information to anyone other than the COUNTY. For purposes of this paragraph, identity shall include, but not be limited to, name, identifying number, symbol, or other identifying particulars assigned to the individual, such as finger or voice print or a photograph.
17. Administration/Contract Liaison
The COUNTY Purchasing Agent, or designee, shall administer this Agreement on behalf of the COUNTY. The Purchasing Department is to serve as the liaison with CONTRACTOR in connection with this Agreement.
18. Notices
All correspondence and notices required or contemplated by this Agreement shall be delivered to the respective parties at the addresses set forth below and are deemed submitted two days after their deposit in the United States mail, postage prepaid:
19. COUNTY OF RIVERSIDE
County of Riverside Fire
210 W. San Jacinto Ave
Perris, CA 92570
Attn: Purchasing/951-940-6900
Force Maieure
CONTRACTOR
Citygate Associates, LLC
600 Coolidge Drive, Suite 150
Folsom, CA 95630
Attn: Chad Jackson/916-458-5100
If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control, and which could not have been reasonably anticipated, such as acts of God, acts of war, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.
20. EDD Reporting Requirements
In order to comply with child support enforcement requirements of the State of California, the I
COUNTY may be required to submit a Report of Independent Contractor(s) form DE 542 to the Employment Development Department. The CONTRACTOR agrees to furnish the required data and certifications to the COUNTY within IO days of notification of award of Agreement when required by the RFP #FPARC-392 Page 11 of28
Form #116-310 - Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 18
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February 18, 2026
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Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPA RC-91875-001-08 /26
EDD. This data will be transm itted to governmental agencies charged with the establis hment and enforcement of child support orders. Failure of the CONTRACTOR to timely subm it the data and/or cert ificates required may result in the contract being awarded to another contractor. In the event a contract has been issued , failure of the CONTRACTOR to comp ly with all federal and state reporting requirements for child support enforcement or to comp ly with all lawfully served Wage and Earnings Assignments Orders and Notices of Assignme nt shall constitute a material breach of Agreement. If CONTRACTOR has any questions concerning this reporting requirement, please call (916) 657-0529. CONTRACTOR shou ld a lso contact its local Employment Tax Custome r Service Office listed in the telephone directory in the State Government section under "Employment Development Departme nt" or access their Internet site at www .edd .ca.gov.
21. Hold Harinless/Indemnification
21.1 CONTRACTOR shall indemnify and hold harmless the County of Riverside, its Agenc ies, Districts, Special Districts and Departments , their respective director s, officers , Board of Supervisors, elected and appointed officials , employees, agents and representatives (individually and collectivel y hereinafter referred to as Indemnitees) from any liability, action , claim or damage whatsoever, based or asserted upon any services of CONTRACTOR , its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death or any other eleme nt of any kind or nature. CONTRACTOR shall defend the lndemnitee s at its sole expense includin g all costs and fees (including, but not limited , to attorney fees, cost of investigat ion, defense and sett lements or awards) in any claim or action based upon such acts, om1ss1ons or services.
21.2 With respect to any action or claim subject to indemnification herein by C ONTRACTOR, CONTRACTOR shall, at their sole cost, have the right to use counse l of their own choice and shall have the right to adjust, sett le, or compromise any such action or claim without the prior consent of COUNTY; provided, however , that any such adjustment , settlement or comprom ise in no manner whatsoever limits or circumscribes CONTRACTOR indemnifi cation to Indemnitees as set forth herein.
21.3 CONTRACTOR ' S obligation hereunder shall be satisfied when CONTRACTOR has provided to COUNTY the appropriate form of dismissal r elieving COUNTY from any liability for the action or claim involved.
RFP #FP ARC-392 Page 12 of28
Form # 116-310 - Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 19
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February 18, 2026
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21.4 The specified insurance limits required in this Agreement shall in no way limit or circumscribe CONTRACTOR'S obligations to indemnify and hold harmless the Indemnitees herein from third party claims.
22. Insurance
22.1 Without limiting or diminishing the CONTRACTOR'S obligation to indemnify or hold the COUNTY harmless, CONTRACTOR shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage's during the term of this Agreement. As respects to the insurance section only, the COUNTY herein refers to the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents, or representatives as Additional Insureds.
A. Workers' Compensation:
If the CONTRACTOR has employees as defined by the State of California, the CONTRACTOR shall maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers' Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of The County of Riverside.
B. Commercial General Liability:
Commercial General Liability insurance coverage, including but not limited to, premises liability, unmodified contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of CONTRACTOR'S performance of its obligations hereunder. Policy shall name the COUNTY as Additional Insured. Policy's limit of liability shall not be less than $2,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit.
C. Vehicle Liability:
If vehicles or mobile equipment is used in the performance of the obligations under this Agreement, then CONTRACTOR shall maintain liability insurance for all owned, non-owned, or hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the COUNTY as Additional Insureds.
RFP #FPARC-392 Page 13 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 20
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February 18, 2026
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D. Professional Liability Contractor shall maintain Professional Liability Insurance providing coverage for the Contractor's performance of work included within this Agreement, with a limit of liability of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. If Contractor's Professional Liability Insurance is written on a claims made basis rather than an occurrence basis, such insurance shall continue through the term of this Agreement and CONTRACTOR shall purchase at his sole expense either I) an Extended Reporting Endorsement (also, known as Tail Coverage); or 2) Prior Dates Coverage from new insurer with a retroactive date back to the date of, or prior to, the inception of this Agreement; or 3) demonstrate through Certificates of Insurance that CONTRACTOR has Maintained continuous coverage with the same or original insurer. Coverage provided under items; 1), 2), or 3) will continue as long as the law allows.
E. General Insurance Provisions - All lines:
I) Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. 2) The CONTRACTOR must declare its insurance self-insured retention for each coverage required herein. If any such self-insured retention exceeds $500,000 per occurrence each such retention shall have the prior written consent of the ~ounty Risk Manager before the commencement of operations under this Agreement. Upon notification of self-insured retention unacceptable to the COUNTY, and at the election of the County's Risk Manager, CONTRACTOR'S carriers shall either; 1) reduce or eliminate such self-insured retention as respects this Agreement with the COUNTY, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses. 3) CONTRACTOR shall cause CONTRACTOR'S insurance carrier(s) to furnish the County of Riverside with either I) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) days written notice shall be given to the County of Riverside prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, RFP #FPARC-392 Page 14 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 21
Menifee Mayor and City Council
February 18, 2026
Page
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Docusign Envelope ID: F15A8329-DDDB-405E-B79O-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage's set forth herein and the insurance required herein is in full force and effect.
CONTRACTOR shall not commence operations until the COUNTY has been furnished original Certificate (s) of Insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier shall sign the original endorsements for each policy and the Certificate of Insurance.
4) It is understood and agreed to by the parties hereto that the CONTRACTOR'S insurance shall be construed as primary insurance, and the COUNTY'S insurance and/or deductibles and/or self-insured retention's or self-insured programs shall not be construed as contributory. 5) If, during the term of this Agreement or any extension thereof, there is a material change in the scope of services; or, there is a material change in the equipment to be used in the performance of the scope of work; or, the term of this Agreement, including any extensions thereof, exceeds five (5) years; the COUNTY reserves the right to adjust the types of insurance and the monetary limits of liability required under this Agreement, if in the County Risk Manager's reasonable judgment, the amount or type of insurance carried by the CONTRACTOR has become inadequate. 6) CONTRACTOR shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement.
7) The insurance requirements contained in this Agreement may be met with a program(s) of self insurance acceptable to the COUNTY.
8) CONTRACTOR agrees to notify COUNTY of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this Agreement.
23. General
23.1 CONTRACTOR shall not delegate or assign any interest in this Agreement, whether by operation of law or otherwise, without the prior written consent of COUNTY. Any attempt to delegate or assign any interest herein shall be deemed void and of no force or effect.
23.2 Any waiver by COUNTY of any breach of any one or more of the terms of this Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term of this Agreement. Failure on the part of COUNTY to require exact, full, and complete compliance with any RFP #FPARC-392 Page 15 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
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Item Page Number: 22
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February 18, 2026
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Docuslgn Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
terms of this Agreement shall not be construed as in any manner changing the terms or preventing COUNTY from enforcement of the terms of this Agreement.
23.3 ,In the event the CONTRACTOR receives payment under this Agreement, which is later disallowed by COUNTY for nonconformance with the terms of the Agreement, the CONTRACTOR shall promptly refund the disallowed amount to the COUNTY on request; or at its option the COUNTY may offset the amount disallowed from any payment due to the CONTRACTOR.
23.4 CONTRACTOR shall not provide partial delivery or shipment of services or products unless specifically stated in the Agreement.
23.5 CONTRACTOR shall not provide any services or products subject to any chattel mortgage or under a conditional sales contract or other agreement by which an interest is retained by a third party. The CONTRACTOR warrants that it has good title to all materials or products used by CONTRACTOR or provided to COUNTY pursuant to this Agreement, free from all liens, claims, or encumbrances.
23.6 Nothing in this Agreement shall prohibit the COUNTY from acquiring the same type or equivalent equipment, products, materials or services from other sources, when deemed by the COUNTY to be in its best interest. The COUNTY reserves the right to purchase more or less than the quantities specified in this Agreement.
23.7 The COUNTY agrees to cooperate with the CONTRACTOR in the CONTRACTOR's performance under this Agreement, including, if stated in the Agreement, providing the CONTRACTOR with reasonable facilities and timely access to COUNTY data, information, and personnel.
23.8 CONTRACTOR shall comply with all applicable Federal, State and local laws and regulations. CONTRACTOR will comply with all applicable COUNTY policies and procedures. In the event that there is a conflict between the various laws or regulations that may apply, the CONTRACTOR shall comply with the more restrictive law or regulation.
23.9 CONTRACTOR shall comply with all air pollution control, water pollution, safety and health ordinances, statutes, or regulations, which apply to performance under this Agreement.
23.10 CONTRACTOR shall comply with all requirements of the Occupational Safety and Health Administration (OSHA) standards and codes as set forth by the U.S. Department of Labor and the State of California (Cal/OSHA).
RFP #FPARC-392 Page 16 of28
Form #116-310-Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 23
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February 18, 2026
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Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC Contract ID #FPARC-91875-001-08/26
23.11 This Agreement shall be governed by the laws of the State of California. Any legal action related to the performance or interpretation of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. In the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
23.12 This Agreement, including any attachments or exhibits, constitutes the entire Agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous representations, proposals, discussions and communications, whether oral or in writing. This Agreement may be changed 9r modified only by a written amendment signed by authorized representatives of both parties.
23.13 This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act (("CUETA") Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.
23.14 This Agreement constitutes the entire Agreement and understanding between the parties to this Agreement and supersedes all prior and contemporaneous negotiations and understandings between the parties whether oral or written, expressed or implied.
RFP #FPARC-392 Page 17of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 24
Menifee Mayor and City Council
February 18, 2026
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fN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to exec ute this Agreement.
COUNTY OF RIVERSIDE, a political
subdivision of the State of California
By: t:/0_) /_~
Name: V. Manuel Perez~ '
Title: Chair of the Board of Supervi sors
Dated: MAY 2 0 2025
ATTEST:
Kimberly A. Rector
Clerk of the rd
APPROVED AS TO FORM:
Minh C. Tran
County Counsel
RFP #FPARC-392
Form # I I 6-3 IO - Dated: 3/21/2019
CITYGATE ASSOCIATES, LLC, a
California limited liability company
Byc a::1=~
Name: "Errrcf1¥i7~1tson
Title: President
Dated: 5/6/2025
MAY 2 0 2025
3. 2-2-
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 25
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February 18, 2026
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Docusign Envelope ID: F15A8329-DDDB-405E-B79D-9BE11 DBB6EBC
1.0GENERAL:
EXIDBITA
SCOPE OF SERVICES
Contract ID #FPARC-91875-001-08/26
1.1 The CONTRACTOR shall deliver to the Riverside County Fire Department (COUNTY) a complete comprehensive "Standards of Cover and Community Risk Assessment" (SOC/CRA) report and fulfilling the requirements of the Center for Public Safety Excellence (CPSE) accreditation process. The document shall be fully compliant with industry standards and regulations as follows:
a. National Fire Protection Association (NFPA) standards b. National Institute of Standards and Technology (NIST) c. International Organization for Standardization (ISO) standards d. Center for Public Safety Excellence (CPSE) accreditation standards e. All federal, state and local mandates relative to the COUNTY's all-risk fire suppression and emergency medical services delivery system
f. Local/State Fire Codes and Regulations
g. Local/ State EMS codes and Regulations
1.2 The final SOC/CRA document/report shall assess the COUNTY's operations in comparison to industry standards and best practices and provide the COUNTY with a tool for:
a. Assessing community fire, emergency medical service (EMS), and non-fire risk and how it affects insurance rates
b. Defining baseline emergency response performance standards c. Planning future station locations
d. Determining apparatus and staffing patterns
e. Evaluating workload and ideal unit utilization/deployment f. Measuring service delivery performance; including self-assessments g. Cost allocation methodologies for the entire COUNTY
h. Assisting in the strategic planning and policy development process relative to resource procurement and allocation
1.3 The SOC/CRA report shall determine the COUNTY's fixed and mobile response forces for fire, emergency medical services, hazardous materials and other technical responses in the most efficient and cost-effective manner. Some other key objectives to be identified are as follows:
a. Define service levels-provide recommendation of the appropriate level of fire suppression, emergency medical services (EMS), and other emergency response services required for communities served by the COUNTY
b. Conduct risk assessment-identify and analyze the common and unique fire and non-fire risks faced by the community and the COUNTY including a threat assessment of risks to insurance rates
RFP #FPARC-392 Page 19 of28
Form #116-310 -Dated: 3/21/2019
Item Title: 12.1
Fire Services Review Follow Up
Item Page Number: 26
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February 18, 2026
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c. Provide recommendations of response standards; establish response time and on scene performance benchmarks for personnel and equipment
d. Develop SOC/CRA document, create a comprehensive SOC/CRA recommendation document outlining fire resource allocation and deployment strategies to maximize response effectiveness
1.4 The final SOC/CRA report shall identify cost allocation methodologies and define the current and future needs of the COUNTY; recommended goals, objectives, and the methodology for implementation to meet those needs. The report shall provide a 10-year fiscal projection for the departmental growth,at 2-year intervals.
2. 0 BACKGROUND AND STAKEHOLDERS INPUT
2.1 Background:
a. CONTRACTOR shall request from the COUNTY data and information the CONTRACTOR feels is relevant to this portion of the analysis. CONTRACTOR is to include a list of documents they shall request from the COUNTY and provide a brief explanation of how these documents will aid in their comprehensive analysis and development of the "Standards of Cover and Community Risk Assessment" report.
2.2 Project Work Plan/Timeline:
CONTRACTOR shall provide a detailed narrative on their approach to the project Implementation Plan. Areas to be evaluated include:
a. Tasks to be performed
b. Personnel responsible for each task (COUNTY, CONTRACTOR) c. Timeline to complete each task
d. Method of evaluating results
e. Resources to be used
f. Identification of potential issues with accomplishing each task g. Community Risk Assessment Completion
h. Standards of Coverage Document Completion
i. Planning Tools Implementation
j. Fiscal Projections Report Completion
k. CPSE Accreditation Application Submission
I. Project Completion
2.3 Stakeholder Inpnt:
1. CONTRACTOR shall provide their approach and detailed narrative/list on:
RFP #FPARC-392
a. Key stakeholders whom the CONTRACTOR deems necessary to interview b. Methods used to obtain and report their perspective on the operational, economic and policy issues facing the COUNTY; and