CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with Copp Contracting, Inc. for Construction Services for the Fiscal Year 2024/2025 Local Roads AC Grind and Overlay Resurfacing Project
MEETING DATE: April 1, 2026
TO: Mayor and City Council
PREPARED BY: Mandy Stephens, Management Analyst
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with Copp Contracting, Inc. for construction services for Fiscal Year 2024/2025 Local Roads AC Resurfacing Project, Capital Improvement Program (CIP) Project No. 25-07, generally located on the east and west sides of Evans road, north of Newport Road, and south of Lazy Creek Road, in a total not-to-exceed amount of $1,282,701.75.
DISCUSSION
The Fiscal Year (FY) 2024/2025 Local Roads AC (asphalt concrete) Resurfacing (Lazy Creek) Project, CIP Project No. 25-07 (Project), would provide roadway grind and overlay resurfacing for existing pavement in the Lazy Creek neighborhood generally located on the east and west sides of Evans road, north of Newport Road, and south of Lazy Creek Road, and the entiry of Oakbridge Drive between Lands End Way and Baldy Peak Drive. The Project’s resurfacing activities would be performed at the following locations:
Evans Road (Newport Road to Lazy Creek Road)
Apple Creek Road
Coalinga Court
Moondance Way
Sugarfoot Court
Blackbird Drive
Woodstock Place
Sun Country Lane
Hillhurst Court
Oakbridge Drive (Lands End Way to Baldy Peak Drive).
City of Menifee Staff Report
CIP 25-07 Copp Contracting, Inc. Bid Award
April 1, 2026
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The Project would also reconstruct 22 existing non-compliant pedestrian ramps to Americans with Disabilities Act (ADA) standards and perform signing and restriping where appropriate throughout the entire Project area.
On February 24, 2026, an electronic bid opening was held following the administration of a formal competitive bid process for construction services for the Project. The bid opening resulted in 13 bid submissions, as summarized in Table 1 below.
TABLE 1 – BID RESULTS SUMMARY
Firm Name Total Base Bid Amount Lowest and
Responsible Bidder
Engineers Estimate $1,700,000.00
Copp Contracting, Inc. $1,282,701.75 X
Estate Design and Construction $1,321,256.60
Hillcrest Contracting, Inc. $1,338,113.75
Hardy & Harper, Inc. $1,340,000.00
Vance Corporation $1,351,134.65
Onyx Paving Company, Inc. $1,354,000.00
Eagle Paving LLC $1,355,344.00
Calmex Engineering, Inc. $1,368,564.60
LCR Earthwork & Engineering, Corp. $1,409,025.00
R.J. Noble Company $1,516,697.50
LC Paving & Sealing, Inc. $1,525,500.00
All American Asphalt $1,626,675.00
Van Engineering, Inc. $1,726,973.00
Staff reviewed the lowest bid and determined that Copp Contracting, Inc. (Contractor) met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services with the Contractor is $1,282,701.75. Construction management and inspection services would be provided by City staff and ancillary services, such as labor compliance and materials testing, would be procured separately.
The total estimated construction cost is $1,445,971.93, which would include construction services, ancillary services such as labor compliance and materials testing, as well as other unforeseen costs that may arise during construction.
If approved by the City Council, the tentative Project schedule would be as follows:
Construction Start: April 2026
Construction End: June 2026
City Council Acceptance: August 2026
The timeline above assumes no delays due to weather or unforeseen conditions.
Environmental Impact
The proposed Project has been determined to be Categorically Exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301, Existing Facilities.
Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor City of Menifee Staff Report
CIP 25-07 Copp Contracting, Inc. Bid Award
April 1, 2026
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alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Class 1 includes the following example of a Project that would be exempt under this section: (c) [minor alterations to Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes. The Project is for the minor alteration of an existing paved road for public safety, all within the existing City right- of-way (ROW). No additional automobile lanes will be created by the Project. The proposed Project is the minor alteration of an existing public facility (“City Street”) involving a negligible expansion of the existing use. The Project is exempt per Section 15301.
The proposed Project is also exempt under the general rule that CEQA applies only to Projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA (Section 15061(b)(3)). There is no possibility that the activity in question would have a significant effect on the environment because the proposed Project is occurring in an area that is heavily disturbed and is not environmentally sensitive.
The amount of the proposed agreement exceeds the City Manager’s signing authority. Pursuant to Resolution No. 24-1569 and Menifee Municipal Code §3.12.060, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Connectivity and Mobility
FISCAL IMPACT
The fiscal impact of the proposed Contract with Copp Contracting, Inc. is in the total amount not- to-exceed $1,282,701.75. The total anticipated fiscal impact for the construction phase of the Project, which includes the cost of the agreement, ancillary services such as materials testing and labor compliance, as well as unforeseen costs that may arise during construction, is $1,445,971.93. Funding for the proposed agreement is available in the FY 2025/2026 budget for the Pavement Management Program within the CIP Fund from the SB1 Road Maintenance Rehabilitation Fund (RMRA) (4320-PWD-CIPS-908-02201-690000) and the Measure A Fund (4320-PWD-CIPS-908-02220-690000), as summarized in Table 2 on the following page.
City of Menifee Staff Report
CIP 25-07 Copp Contracting, Inc. Bid Award
April 1, 2026
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TABLE 2 – PROJECT BUDGET
Fund Project String No. Available
Budget
Anticipated
Cost
Senate Bill 1
(RMRA)
(4320-PWD-CIPS-908-02201-690000)
CIP25-07.2201.CON.CAE
$1,118,437.62 $1,118,437.62
Measure A (4320-PWD-CIPS-908-02220-690000)
CIP25-07.2220.CON.CAE
$622,700.46 $327,534.31
TOTAL $1,741,138.08 $1,445,971.93
ATTACHMENTS
1. Project Location Map
2. Agreement