CITY OF MENIFEE
SUBJECT: Bid Award and Agreement with PCI, Inc. for Construction Services for the Edgeline Striping Improvements Project MEETING DATE: September 16, 2026
TO: Mayor and City Council
PREPARED BY: Diego Guillen, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
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RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contract Services Agreement with PCI, Inc., for construction services for the Edgeline Striping Improvements Project, Capital Improvement Program (CIP) Project No. 26-03, located at various intersections throughout the City, in total not-to-exceed amount of $109,650; and
2. Adopt two budget amendment resolutions amending the Fiscal Year 2026/2027 Budget appropriating $295,740 of 2023 Highway Safety Improvement Program Cycle 12 grant funding in corresponding revenues within the Grant Fund 2301 and expenditures within the Capital Projects Fund 4320 to the Project account.
DISCUSSION
California Department of Transportation (Caltrans) administers the Highway Safety Improvement Program (HSIP) Grant (Grant), which provides funding to jurisdictions in support of projects that significantly reduce serious injuries and fatalities on public roads. Funding for this competitive grant is derived from various federal and state funds, including the State Highway Account Fund under Senate Bill 137. The Edgeline Striping Improvements Project, CIP No. 26-03 (Project) proposes to install upgraded edgeline striping along Haun Road from Scott Road to Holland Road, Garbani Road from Haun Road to Briggs Road, and Scott Road from Ascot Way to Sunset Avenue. The City utilized crash data from the Transportation Injury Mapping System (TIMS) to determine that implementing edgeline striping upgrades would be an effective way to improve safety by reducing lane departures and increasing the visibility of the edge of the roadway. As a recommended countermeasure within the HSIP to address the growing population, the proposed Project would enhance traffic safety for drivers, pedestrians, and bicyclists alike On November 5, 2025, the City Council accepted $347,220 in Cycle 12 grant funds awarded to the Project through the 2025 HSIP, administered by Caltrans. The grant funding would be allocated by phase as the Project progresses and would support the following phases: Preliminary
City of Menifee Staff Report
CIP 26-03 PCI Inc. Agreement
September 16, 2026
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Engineering (PE) and Construction (CON), as summarized in Table 1 below. The initial $51,480 for PE was allocated to the budget at the November 2025 meeting. Now, with anticipated construction beginning, the remaining $295,740 of the grant and the required 10% local match are proposed to be allocated.
TABLE 1 – TOTAL PROJECT FUNDING BY PHASE
Project Phase Anticipated FY Grant Fund Allocation City Match Total by Phase PE 25/26 $51,480 $5,720 $57,200
Construction 26/27 $295,740 $32,860 $328,600
TOTAL $347,220 $38,580 $385,800
On July 27, 2026, an electronic bid opening was held following the administration of a formal competitive bid process for the Project’s construction services. The bid opening resulted in the receipt of five bid submissions, as summarized in Table 2 below.
TABLE 2 – BID RESULTS SUMMARY
As part of the bidding process, a hard copy of the bid must be received within 24 hours of the electronic submittal deadline. The firm listed as “Non-Responsive” in Table 2 failed to meet that deadline. Staff reviewed the lowest bidder submission and determined that PCI, Inc. (Contractor) met the requirements for recommendation as the lowest responsive and responsible bidder. The total cost for construction services with the Contractor is $109,650. Construction management and inspection services would be provided by City staff and ancillary services, such as labor compliance and materials testing would be procured separately.
The total estimated construction cost is $135,615.00 which includes construction services, and ancillary services mentioned above, as well as any unforeseen costs that may arise during construction.
If approved by the City Council, the tentative Project schedule would be as follows:
Projected Construction Start: October 2026
Projected Construction End: December 2026
City Council Acceptance: February 2027
The timeline above assumes no delays due to weather or unforeseen conditions.
Firm Name Total Bid Amount Lowest and
Responsible Bidder
Architects/Engineer’s Estimate $260,000.00
Chrisp Company, Inc.
(Non-Responsive) $74,750.00
PCI, Inc. $109,650.00 X
Interstate Striping Inc. $169,500.00
Specialized Pavement Markings, LLC $183,500.00
All American Building Services $248,750.84
City of Menifee Staff Report
CIP 26-03 PCI Inc. Agreement
September 16, 2026
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Environmental Impact
The proposed Project has been determined to be Categorically Exempt under the California Environmental Quality Act (CEQA) and CEQA Guidelines, Section 15301, Existing Facilities.
Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Class 1 includes the following example of a Project that would be exempt under this section: (c) [minor alterations to Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes. The Project is for the minor alteration of an existing paved road for public safety, all within the existing City right- of-way (ROW). No additional automobile lanes will be created by the Project. The proposed Project is the minor alteration of an existing public facility (City Street) involving a negligible expansion of the existing use. The Project is exempt per Section 15301.
The amount of the proposed Contract Services Agreement (Agreement) with the Contractor exceeds the City Manager’s signing authority. Pursuant to Resolution No. 24-1569 and Menifee Municipal Code §3.12.060, any contract amount that exceeds the City Manager’s signing authority shall be approved by the City Council.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact of the proposed Agreement with the Contractor is in the total amount not-to- exceed $109,650. The total anticipated fiscal impact for the construction phase of the Project, which includes the Agreement, ancillary services such as materials testing and labor compliance, as well as unforeseen costs that may arise during construction, is $135,615. Funding for the proposed Agreement is available in the Fiscal Year 2026/2027 Budget within the CIP Fund as shown in Table 3 below.
TABLE 3 – CAPITAL PROJECTS BUDGET
Funding Project String No. Available Budget Anticipated Cost
HSIP Cycle 12 4320-55-PWD-CIPS-902-17050-690050
CIP26-03.2301.CON.CAE
$295,740.00 $98,685.00
Quality of Life 4320-55-PWD-CIPS-902-01105-690050
CIP26-03.1105.CON.CAE
$36,291.42 $10,965.00
TOTAL $332,031.42 $109,650.00
Additionally, budget amendments are required to appropriate $295,740 in HSIP Cycle 12 grant funding for the construction phase of the Project, as summarized in Table 4 on the next page.
City of Menifee Staff Report
CIP 26-03 PCI Inc. Agreement
September 16, 2026
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TABLE 4 – PROPOSED APPROPRIATION BUDGET
Fund Account Number Account Appropriation
of Revenue
Appropriation of
Expenditures
Grant Fund HSIP Cycle 12
Appropriation 441002 $295,740
Grant Fund Transfer Out 904320 $295,740
Capital Projects Transfer In 802301 $295,740
Capital Projects Expenditure – CIP
Budget 690050 $295,740
ATTACHMENTS
1. Project Location Map
2. Agreement
3. Construction Allocation Authorization
4. BAR – Fund 2301
5. BAR – Fund 4320