City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org City Council
REGULAR MEETING MINUTES
Date: 5/24/2022
Time: 6:00 p.m.
Location: Zoom
Regular Session
A. Call To Order
Mayor Nash called the meeting to order at 6:08 p.m.
B. Roll Call
Present: Combs, Mueller, Nash, Taylor, Wolosin
Absent: None
Staff: Interim City Manager Justin I.C. Murphy, City Attorney Nira F. Doherty, City Clerk Judi A. Herren
The City Council conducted a moment of silence for the Robb Elementary School shooting in Uvalde, Texas.
C. Agenda Review
Staff pulled item G7. to provide an update.
City Council pulled G7. and G5. for discussion.
D. Presentations and Proclamations
D1. Proclamation: Recognizing Public Works Week (Attachment) Mayor Nash read the proclamation (Attachment).
Assistant Engineer Edress Rangeen, Public Works Supervisor – Parks Bill Halleck, and Management Analyst II Natalie Bonham accepted the proclamation.
E. Public Comment
None.
F. Study Session
F1. Review and consider applicant’s community amenities proposal for the Willow Village master plan project (Staff Report #22-093-CC)
City Councilmember Combs was recused and exited the meeting.
Acting Planning Manager Kyle Perata made a presentation (Attachment).
Signature Development representative Mike Ghielmetti made a presentation (Attachment).
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org City Council ConnectMenlo Community Amenities Subcommittee members Mayor Nash and City Councilmember Taylor made a presentation.
Job Train Chief Executive Officer Barrie Hathaway spoke on the positive impacts to Job Train by Meta and in support of the proposed amenities.
Sixto requested clarification on the small retail footprint, teacher housing requirements, and the proposed tunnel and spoke in support of the proposed grocery store. Michael Achoa spoke in support of the proposed amenities. Karen Grove requested clarification on whether or not the below market rate (BMR) housing is an amenity or a BMR guideline requirement.
Nicholas Pataki spoke in support of the proposed grocery store and open spaces, requested clarification on volunteering, security for open spaces, the owner of the grocery store, and how to apply for BMR.
Pam Jones spoke in opposition of the inclusion of Menlo Park Community Campus (MPCC) in the executive summary of the applicant’s community amenity proposal and in support of the proposed grocery store and pharmacy.
Arvind Chari spoke in support of the proposed amenities. Colin Bookman spoke in support of the proposed amenities. Jeffrey Moore spoke in support of the proposed amenities. Housing Leadership Council representative Ken Chan spoke in support of the proposed amenities.
Humanity Equity Collaborative representative Heather Hopkins spoke in support of expanding the proposed teacher housing to all educators.
John Contreras requested clarification on any Veteran benefits included in the housing and residential opportunities.
Lynne Bramlett spoke on concerns of the grocery space and in support of amenities that support the Belle Haven neighborhood and requested clarification on the developer’s agreement mitigation payments.
Andreas Nilsson spoke in support of the grocery store and on concerns of the proposed amenities distance from the Belle Haven neighborhood.
Fran Dehn spoke in support of the proposed amenities and provided clarification on “proposed” versus “desired” amenities.
Bonnie Lam spoke in support of the proposed amenities.
The City Council received clarification on the valuation of the project compared to what is required, costs and funding of maintenance, repairs, and security, future updated BMR guidelines applicable to this project, the development agreement and community amenities timeline, teacher housing requirements, public access to the pedestrian overpass, benefits or housing for Veterans, Dumbarton Rail project impacts, and grocery store rent subsidy terms.
Staff confirmed the target June 1, 2022 Housing Commission study session and the June 8, 2022 Complete Streets Commission regular business item.
The City Council discussed framework of an “amenity”, who the proposed amenities serve, and if the applicant and/or City have adequately valued the proposed community amenities.
The City Council directed staff to work with the applicant and subcommittee to follow-up on feedback from tonight’s meeting and potentially return to the City Council with the entitlements review.
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org The City Council took a recess at 8:40 p.m.
The City Council reconvened at 8:47 p.m.
City Councilmember Combs rejoined the meeting.
G. Consent Calendar
G1. Accept the City Council meeting minutes for April 19 and May 10, 2022 (Attachment) G2. Adopt a resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public and to authorize the use of hybrid meetings (Staff Report #22-103-CC)
G3. Adopt a resolution amending City Council Policy CC-22-004 Commissions/Committees Policies and Procedures, Roles and Responsibilities to update the Complete Streets Commission membership (Staff Report #22-094-CC)
G4. Authorize the city manager to enter into an agreement with EOA, Inc. to perform business inspections per the City’s stormwater municipal regional permit (Staff Report #22-096-CC) G5. Adopt a resolution of preliminary approval of the engineer’s report for the Menlo Park Landscaping Assessment District and adopt a resolution of intention to order the levy and collection of assessments for the Landscaping Assessment District for fiscal year 2022-23 (Staff Report #22-098-CC)
The City Council received clarification on the Landscape Assessment District funding.
G6. Adopt a resolution approving the list of projects eligible for fiscal year 2022-23 funds from Senate Bill 1: The Road Repair and Accountability Act of 2017 (Staff Report #22-096-CC) G7. Adopt a resolution determining that the final map and public improvement agreement for the Menlo Uptown project located at 180-186 Constitution Drive and 141 Jefferson Drive conform to Menlo Park Municipal Code 15.24 and the Subdivision Map Act; approve said final map and public improvement agreement; authorize the city clerk to sign the final map; authorize the city manager to sign the public improvement agreement; and accept dedication of public access easements for site access purposes and an emergency vehicle access easement for fire access purposes (Staff Report #22-100-CC)
The City Council received a correction from the information in the staff report that the intersection, Chrysler Drive and Independence Drive, is not part of the Menlo Uptown project, the impact of removing improvements on Willow Road on the overall project timeline, and the number of improvements that were required as conditions of approval of the Menlo Uptown project.
The City Council discussed the California Environmental Quality Act (CEQA) no longer including (LOS) as a CEQA measurement although the City general plan still requires consideration of LOS, safety concerns related to extending crossing lengths for pedestrians, predicting safety metrics, and the potential removal of the Willow Road improvements.
ACTION: Motion and second (Combs/ Mueller), to adopt a resolution determining that the final map and public improvement agreement for the Menlo Uptown project located at 180-186 Constitution Drive and 141 Jefferson Drive conform to Menlo Park Municipal Code 15.24 and the Subdivision Map Act; approve said
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org final map and public improvement agreement; authorize the city clerk to sign the final map; authorize the city manager to sign the public improvement agreement; and accept dedication of Public access easements for site access purposes and an emergency vehicle access easement for fire access purposes, failed 2-3 (Taylor, Wolosin, and Nash dissenting).
The City Council took a recess at 9:34 p.m.
The City Council reconvened at 9:39 p.m.
ACTION: Motion and second (Wolosin/ Nash), to adopt a resolution determining that the final map and public improvement agreement for the Menlo Uptown project located at 180-186 Constitution Drive and 141 Jefferson Drive conform to Menlo Park Municipal Code 15.24 and the Subdivision Map Act; approve said final map and public improvement agreement; authorize the city clerk to sign the final map; authorize the city manager to sign the public improvement agreement; accept dedication of public access easements for site access purposes and an emergency vehicle access easement for fire access purposes, and to return the public improvement agreement to further discuss the near term improvements on Willow Road and Coleman Avenue and Willow Road and Gilbert Avenue, passed 3-1-1 (Combs dissenting and Mueller abstaining).
G8. Adopt a resolution authorizing staff to submit an application to the San Mateo County Transportation Authority for Measure A Alternative Congestion Relief and Measure W Transportation Demand Management Program Funding (Staff Report #22-102-CC)
ACTION: Motion and second (Wolosin/ Nash), to approve the consent calendar except item G7., passed unanimously.
H. Regular Business
H1. Adopt a resolution to ratify a successor agreement between the City of Menlo Park and Menlo Park Police Sergeants’ Association expiring June 30, 2025 (Staff Report #22-092-CC) Interim Human Resources Manager Kristen Strubbe made the presentation (Attachment).
ACTION: Motion and second (Nash/ Taylor), to adopt a resolution to ratify the successor agreement between the City of Menlo Park and the Menlo Park Police Sergeants’ Association expiring June 30, 2025, passed unanimously.
H2. Adopt a resolution approving a Water Conservation Plan pursuant to Menlo Park Municipal Code Chapter 7.35 imposing Stage 2 Drought Measures of the City’s 2020 Water Shortage Contingency Plan and the State Water Resources Control Board’s proposed emergency regulations regarding turf irrigation (Staff Report #22-097-CC)
Senior Civil Engineer Pam Lowe introduced the item.
Pam Jones spoke in support of developing a plan without waiting for the State’s plan.
The City Council received clarification on the maximum water reduction percentage calculation and implementation of stricter regulations compared to the State.
The City Council discussed holding a study session on water conservation and shared water resources with the Bay Area Water Supply and Conservation Agency (BAWSCA).
ACTION: Motion and second (Taylor/ Nash), approve a Water Conservation Plan resolution, pursuant to
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Menlo Park Municipal Code Chapter 7.35, imposing drought stage 2 measures of the City’s 2020 Water Shortage Contingency Plan and the State Water Resources Control Board’s proposed emergency regulations regarding turf irrigation that urban water suppliers must comply with by June 10, 2022, passed unanimously.
H3. Direction on drafting an ordinance preserving park land (Staff Report #22-107-CC) Interim City Manager Justin Murphy introduced the item. Brian Kissel spoke in support of protecting City parks permanently and increasing park land.
The City Council received clarification on the government use exception, future City Council bindings and hurdles, and staff impacts pursuing an ordinance.
The City Council discussed dedicating all City parks and park parking lots in the Municipal Code, creating a procedural requirement in the ordinance that government use exception of park land will require an advisory vote of the public beforehand, defining “parks” as green, open, and recreational spaces or something more broad (e.g., to also include park parking lots), and a ballot initiative.
ACTION: Motion and second (Mueller/ Wolosin), to direct staff to draft an ordinance dedicating all City parks, close any loopholes for rezoning of park use, create a procedural requirement in the ordinance that government use exception of park land will require an advisory vote of the public before a City Council could exercise that use exception, and to define “parks” as green, open, and recreational spaces and to exclude parking lots and the Burgess Park civic center structures in that definition, passed 3-2 (Taylor and Nash dissenting).
I. Informational Items
I1. City Council agenda topics: May 31, 2022 – June 2022 (Staff Report #22-105-CC) I2. General Obligation Bonds – cost of issuance (Staff Report #22-095-CC) I3. Menlo Park Community Campus operational planning updates: Subcommittee report; updated operational plan milestones; draft program survey (Staff Report #22-101-CC) I4. Bayfront area pedestrian circulation plan update (Staff Report #22-104-CC) Adina Levin spoke in support of the plan.
I5. Police department quarterly update – Q2 September 2021 – December 2021 and Q3 January 2022 – March 2022 (Staff Report #22-106-CC)
J. City Manager's Report
Interim City Manager Justin Murphy reported out on quiet zone implementation study update, the delivery of Tesla vehicles to the police department, and the Flood School site discussions with community members.
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org K. City Councilmember Reports
City Councilmember Combs reported out that City is working on the Flood School site outreach, emailed requests to agendize city manager recruitment and legal expenditure reporting, and the Zoom attacks on the SAFER Bay project meeting.
L. Adjournment
Mayor Nash adjourned the meeting at 11:30 p.m.
Judi A. Herren, City Clerk
These minutes were approved at the City Council meeting of June 14, 2022.
AGENDA ITEM D-1 Page D-1.1
WILLOW VILLAGE MASTER PLAN PROJECT
1350- 1390 Willow Road, 925- 1098 Hamilton Avenue, 1005-1275 Hamilton Court Community Amenities Proposal Study Session
Staff Presentation to City Council, May 24, 2022
F1-STAFF PRESENTATION
Study session to review community amenities proposal
– Receive applicant presentation
– Receive public comment
– Ask clarifying questions
– Provide feedback on applicant’s proposal
Council should provide feedback on the following:
– whether the proposed amenities satisfy the criteria and need for community amenities
– whether the applicant and/or City have adequately valued the proposed community amenities
– whether the proposed amenities are consistent with the current City Council-adopted community amenities list
MEETING PURPOSE
2 WILLOW VILLAGE PROJECT LOCATION
3 Main
project
site
Hamilton
Ave parcels
4 PROPOSED SITE PLAN
ConnectMenlo General Plan update created Office (O),
Life Sciences (LS), and Residential Mixed Use (R-MU)
zoning districts
Bonus level development permitted in exchange for
community amenities
Community amenities required to be 50 percent of
increased value
Community amenities can be provided through:
– Amenities from Council-adopted list
– An in-lieu fee
– Amenities not on the Council-adopted list through a development agreement
BONUS LEVEL DEVELOPMENT
REGULATIONS
5 Applicant submits appraisal for City review
City evaluates appraisal
– Typically contract with a third party appraiser to independently review the applicant’s appraisal and provide a peer appraisal
BONUS LEVEL DEVELOPMENT
APPRAISAL PROCESS
6 Applicant submits community amenities proposal
– Proposal includes applicant’s valuation of each amenity City evaluates proposal
– Ensure the minimum required value is met
– Evaluation includes a City consultant to review the valuations Willow Village’s minimum required value: $133.3 million – Applicant’s estimated valuation: $295.5 million
– City’s estimated valuation: $267.1 million
COMMUNITY AMENITIES EVALUATION
7 COMMUNITY AMENITIES PROPOSAL
8 Summary of amenities on City Council adopted list
Amenity Applicant
valuation
BAE (City’s)
valuation Delta
Grocery store space $33,276,808 $30,450,935 ($4,104,123) Grocer space rent subsidy $2,014,800 $1,972,630 ($42,170) Pharmacy $1,405,346 $992,340 ($413,006)
Dining options $10,064,499 $10,316,257 $251,758
Bank or credit union $1,504,156 $1,557,964 $53,808
Willow Road tunnel bike and
pedestrian paths $35,467,818 $22,250,919 ($13,216,899)
Dog park improvements $1,197,682 $1,058,510 ($139,172)
Funding for job training programs $8,363,395 $8,304,907 ($58,488) Total $93,294,504 $76,904,462 ($16,390,042)
COMMUNITY AMENITIES PROPOSAL
9 Summary of possible amenities provided through development agreement Amenity Applicant
valuation
BAE (City’s)
valuation Delta
Community entertainment offerings $11,768,423 $12,247,793 $479,370 Elevated park improvement costs $135,321,486 $133,668,672 ($1,652,814) Town square improvement costs $17,623,908 $15,517,431 ($2,106,477) Teacher housing rent subsidies $1,906,772 $1,745,319 ($161,453) Excess public open space $24,115,309 $18,078,137 ($6,037,172) Open space operations & maintenance
costs $7,133,693 $4,656,361 ($2,477,332)
Community mobile market funding $4,400,000 $4,299,571 ($100,429) Total $202,269,591 $190,213,284 ($12,056,307)
MEETING PURPOSE
Review and provide feedback on the following:
– whether the proposed amenities satisfy the criteria and need for community amenities
– whether the applicant and/or City have adequately valued the proposed community amenities
– whether the proposed amenities are consistent with the current City Council-adopted community amenities list
Provide any additional feedback on key topics identified in staff report
10 City staff continue to conduct environmental review – Draft environmental impact report (EIR) comment period now closed – Staff and its consultant to begin work on response to comments and final EIR. Begin public meetings on project
– Housing commission
– Complete streets commission
City staff and applicant to review and consider feedback on community amenities proposal
– Continue to advance the development agreement negotiation process with input from tonight’s meeting
Future Planning Commission and City Council hearings
NEXT STEPS
11 THANK YOU
Community
Amenities & Benefits
MAY 24, 2022
F1-APPLICANT PRESENTATION
• Full-Service Grocery Store
• Full-Service Grocery Store
Rent Subsidy
• Pharmacy Services
• ATM/Banking Services
• Restaurants/Cafes
• Community Entertainment Retail
• Publicly Accessible Open Space
• Bike & Pedestrian Trails, Paths
and Lanes
• Dog Park
• Job Training & Internships for
Local Residents
• Rent Support for Local Teachers
• Funding for Food Stability-Mobile
Market
Community Amenities Overview:
$133M Required, $295M Proposed
Willow Village
Community
Outreach &
Engagement
• Thousands of community stakeholders
• 10 large community meetings
• Live polling sessions
• + 1,000 online surveys
• Bi-lingual flyers
• Menlo Park resident input & feedback
• Social media advertising
• Stakeholder endorsement & support
Community Outreach &
Engagement
1) Full-service grocery store
2) Affordable housing
3) A balance in new jobs and new
housing units
4) New Town Square
5) Publicly Accessible Open Space
Community Voices:
What We Heard
1) Grocery Store
2) Restaurants/cafes
3) Bakery/coffee houses/ice cream
4) Family entertainment
5) Pharmacy
What We Heard:
Retail Preferences
1) Seating areas/benches/picnic areas
2) Grass for landscaped areas for relaxing
3) Community/cultural events/
farmer’s markets/food trucks
4) Live music/event venue (i.e. amphitheater)
5) Play structures/games areas
What We Heard:
Parks & Open Space Preferences
Revisions Based on
Community Feedback
• Addressed the need for grocery, retail, and entertainment • Accelerated major community amenities to start in Phase I • Improved connections to the Belle Haven neighborhood
• Improved the job/housing balance
• Provided more affordable housing
• Reduced office space
• Reduced traffic impacts
• Created exciting new open spaces, parks and trails
What We Heard:
What We Changed
Community Amenities & Benefits
Summary
Full-Service Grocery Store
Community Amenities & Benefits
Full-Service Grocery Store
Community Amenities & Benefits
Grocery Store Rent Subsidy
for 1st Phase Acceleration
Community Amenities & Benefits
Pharmacy Services Bank/Credit Union
Branch with ATM
Community Amenities & Benefits
High Quality
Affordable Housing
Restaurants/Cafes
Community Amenities & Benefits
Job Training &
Community Hub
New Bike/Pedestrian
Trails, Paths & Lanes
Community Amenities & Benefits
Community
Entertainment Offerings
Dog Park
Community Amenities & Benefits
Food Stability/Mobile Market
Community Amenities & Benefits
Elevated Park
Community Amenities & Benefits
Elevated Park
Community Amenities & Benefits
Elevated Park
Community Amenities & Benefits
Elevated Park
Community Amenities & Benefits
Elevated Park
Community Amenities & Benefits
Elevated Park
Community Amenities & Benefits
Town Square
Community Amenities & Benefits
Publicly Accessible Open Space
Community Amenities & Benefits
RATIFICATION OF TENTATIVE AGREEMENT
WITH POLICE SERGEANTS ASSOCIATION
City Council Meeting May 24, 2022
H1-PRESENTATION
NEGOTIATION
SUMMARY
Public input and outreach process
– Early release on March 28, 2022
– City Council presentation on April 12, 2022
PSA Bargaining Unit
– Contract originally through June 30, 2022
– 9 members in the unit
Negotiations
– Commenced negotiations April 12, 2022
– Reached tentative agreement April 27, 2022
3 PUBLIC INPUT AND OUTREACH
TENTATIVE AGREEMENT
Contract Term Tentative Agreement Fiscal
Impact
Term 3 Years (expiring June 30, 2025) ($60,000)
Lump sum $2,000 lump sum after ratification
2022 $18,000
On call pay for
traffic unit
Fiscal Year 2022-23
Fiscal Year 2023-24
Fiscal Year 2024-25
$42,005
Special
assignment work
schedule
Fiscal Year 2022-23
Fiscal Year 2023-24
Fiscal Year 2024-25
$71,308
KEY ECONOMIC PROVISIONS
5 6
KEY ECONOMIC PROVISIONS
CONT.
Contract Term Tentative Agreement Fiscal
Impact
Flex benefits plan
2022 alignment to POA, SEIU, AFSCME
January 2023 CPI increase 2-4%
January 2024 CPI increase 2-4%
$32,684
Total Contract term, compounded $247,710
Within City Council authority to negotiating team
Assumptions
– Consistent with past financial forecasts
– In-line with CalPERS actuarial wage growth
– Fully funded through the 2024-25 budget and incorporated into the long term forecasts for future years
7 FISCAL IMPACT
REQUESTED ACTIONS
Receive presentation by City staff
Receive public comment
Consider ratification of successor agreement with PSA expiring June 30, 2025
8 PSA Bargaining Team
– Chris Adair
Mastagni Holstedt, APC
- Jerry Camous
Renne Sloan Holtzman Sakai LLP
– Charles Sakai
– Adam Benson
THANK YOU
9 Administrative Services
– Mary Morris-Mayorga
– Marvin Davis
– Kristen Strubbe
– Barbara Tong
DISCUSSION /
QUESTIONS