FY 2022‐23 Budgeted Fund Balances
Fund Name and Category 6/30/2022 Rev & TI Exp & TO CIP Rev CIP Exp Sur/(Def) 6/30/2023 100 General $ 38,304,419 $73,984,171 $ ‐ 80,344,226 $ $ ‐ $ (6,360,055) $ 31,944,364 Non‐spendable prepaids 458,698 458,698 Project related, encumb 4,010,180 1,000,000 Strategic pension funding 3,250,860 Actual % 2,250,860 Emergency (Policy: 15‐20%) 10,300,000 15% 11,800,000 Economic (Policy: 20‐25%) 12,711,700 20% 16,000,000 Unassigned 7,572,981 434,806
Total Reserve Breakdown 38,304,419 31,944,364 One‐time, Developer, In‐lieu
111 One‐time 1,686,000 ‐ 1,350,000 ‐ ‐ 1,350,000 3,036,000 258 CRRSA 19,834 ‐ ‐ ‐ ‐ ‐ 19,834
332 Bayfront Mitigation 6,932,487 2,561,226 ‐ ‐ ‐ 2,561,226 9,493,713 353 Downtown Public Amenity 2,503,707 10,000 ‐ ‐ 300,000 (290,000) 2,213,707 369 Community Amenities 9,405,000 20,900,000 ‐ ‐ ‐ 20,900,000 30,305,000 395 Developer Funded Projects ‐ 2,250,000 2,250,000 ‐ ‐ ‐ ‐ 397 American Rescue Plan Act 7,382,917 ‐ 3,717,830 ‐ ‐ (3,717,830) 3,665,087 201 EIR Fees 11,455 ‐ ‐ ‐ ‐ ‐ 11,455
202 Miscellaneous Trust 249,134 ‐ 145,000 ‐ ‐ (145,000) 104,134 Housing Activity
221 Housing Special Revenue 6,675,298 1,000 ‐ 24,000 ‐ (23,000) 6,652,298 222 Below Mrkt Rt Housing Spec Rev 32,410,870 6,800,000 583,432 ‐ ‐ 6,216,568 38,627,439 223 Federal Revenue Sharing 124,813 500 4,000 ‐ ‐ (3,500) 121,313 224 Community Devlpmt Block Grant 1,380,789 1,500 4,000 ‐ ‐ (2,500) 1,378,289 364 HUT Repair and Maintenance 533,072 793,824 ‐ ‐ 950,000 (156,176) 376,896 Library & Community Service ‐ ‐
203 Donations ‐ Library and CS (3,813) 145,000 ‐ ‐ ‐ 145,000 141,187 251 Big Lift (Library) 23,671 295,000 260,109 ‐ ‐ 34,891 58,563 252 Childcare Food (Libray & CS) ‐ 85,000 85,000 ‐ ‐ ‐ ‐ 253 Belle Haven Child Devlpmt Ctr 61,701 2,003,000 1,432,295 ‐ ‐ 570,705 632,407 254 Preschool‐QRIS 8,936 12,000 ‐ ‐ ‐ 12,000 20,936 256 Recreation In‐Lieu 5,974,202 88,200 3,000,000 ‐ 2,682,709 (5,594,509) 379,693 304 Menlo Park Community Campus 13,621,837 3,000,000 79,163 ‐ 16,440,716 (13,519,879) 101,958 305 Diverse Literature LSTA 19,216 20,000 20,000 ‐ ‐ ‐ 19,216 Police Enforcement
327 Supp Law Enforcement Services 253,036 ‐ ‐ ‐ ‐ ‐ 253,036 328 Downtown Parking Permits 4,635,473 100,000 195,600 ‐ 2,400,000 (2,495,600) 2,139,873 Transportation. Streets, Maint
211 Heritage Tree (Transporation related) 465,236 ‐ 10,000 ‐ 135,000 (125,000) 340,236 255 Senior Transportation (37,769) 43,700 ‐ ‐ ‐ 43,700 5,931 351 Transportation Impact Fees 9,714,260 983,000 ‐ 5,000,000 10,934,567 (4,951,567) 4,762,693 352 Transportation 913,990 ‐ ‐ ‐ 909,692 (909,692) 4,298 354 Storm Drainage Fees 96,760 1,800 97,000 ‐ ‐ (95,200) 1,560 355 Shuttle Program 202,287 1,293,151 1,192,227 ‐ ‐ 100,924 303,211 356 County Transp Tax (Measure A) 1,036,671 1,000,000 1,473,999 ‐ 404,940 (878,939) 157,732 357 Highway Users (Gas Tax) 3,061,736 1,021,080 19,613 ‐ 4,050,940 (3,049,473) 12,263 358 Landscape/Tree Assessment 893,050 1,287,457 1,503,667 ‐ ‐ (216,210) 676,839 359 Sidewalk Assessment 361,728 305,838 27,050 ‐ 302,512 (23,724) 338,004 360 Measure M 135,524 140,000 140,000 ‐ ‐ ‐ 135,524 361 Storm Water Management 358,136 375,862 458,137 ‐ ‐ (82,275) 275,860 362 Construction Impact Fee 5,227,809 865,000 85,775 ‐ 3,787,020 (3,007,795) 2,220,014 363 Measure W 1,001,468 425,000 ‐ ‐ 750,000 (325,000) 676,468 365 Landfill Post‐Closure 8,049,088 932,083 521,775 ‐ 3,801,155 (3,390,847) 4,658,241 366 Vintage Oaks Landscape ‐ ‐ ‐ ‐ ‐ ‐ ‐
367 Sharon Hills Park 60 ‐ ‐ ‐ ‐ ‐ 60
375 CA Coastal Consv Priority Grant (8,249) ‐ ‐ 500,000 ‐ 500,000 491,751 376 Caltrans ‐ ‐ ‐ 426,000 ‐ 426,000 426,000 368 Bayfront Park Maintenance 708,317 3,000 258,916 ‐ ‐ (255,916) 452,400 370 Haven Avenue Streetscape Grant 600,000 ‐ ‐ ‐ 600,000 (600,000) ‐ 377 California State Parks Dept ‐ ‐ ‐ 798,950 ‐ 798,950 798,950 396 CA Arrearage Program Water Res 52,380 ‐ ‐ ‐ ‐ ‐ 52,380 FY 2021‐22 Fcst FY 2022‐23 Budget
EXHIBIT A Resolution No. XXXX
Attachment Q: FY 2022‐23 Budgeted Fund Balances
Fund Name and Category 6/30/2022 Rev & TI Exp & TO CIP Rev CIP Exp Sur/(Def) 6/30/2023 FY 2021‐22 Fcst FY 2022‐23 Budget
Transportation. Streets, Maint
501 General Capital Improvement 27,211,099 6,450,500 429,476 5,015,300 37,469,788 (26,433,464) 777,634 521 SMC Transportation Authority (4,991) ‐ ‐ ‐ 170,000 170,000 165,009 525 CA Coastal Consv Priority Grt 1,353 ‐ ‐ ‐ ‐ ‐ 1,353 Debt Service
400 Library GO Bond 1990 362,585 ‐ 12,545 ‐ ‐ 12,545 375,130 401 Recreation GO Bond 3,447,590 2,375,456 ‐ 2,350,456 ‐ 25,000 3,472,590 500 Measure T 2002 GO Bond 2,048 ‐ 1,500 ‐ ‐ 1,500 3,548 510 Library Addition 122,446 ‐ 750 ‐ ‐ 750 123,196 Water Activity
600 Water Capital 17,271,938 1,919,425 196,894 500,000 17,287,319 (15,064,788) 2,207,149 601 Water Operations 32,561,132 13,914,073 ‐ 10,933,719 ‐ 2,980,354 35,541,486 610 Solid Waste Service 2,792,267 674,038 276,505 ‐ ‐ 397,533 3,189,800 Internal Services
701 Workers' Compensation 1,217,655 923,217 1,819,722 ‐ ‐ (896,505) 321,150 702 General Liability (1,062,792) 2,582,824 1,286,150 ‐ ‐ 1,296,674 233,882 703 Other Post Employment Benefits 934,980 ‐ 934,980 ‐ ‐ (934,980) 0 704 IT Internal Service 2,568,781 3,625,584 5,751,762 ‐ ‐ (2,126,178) 442,603 705 Vehicle Replacement 2,713,793 1,396,380 1,570,000 ‐ ‐ (173,620) 2,540,173 Resolution No. XXXX
RESOLUTION NO. XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK
ADOPTING AN APPROPRIATIONS LIMIT FOR THE CITY OF MENLO PARK FOR THE 2022-23 FISCAL YEAR PURSUANT TO ARTICLE XIII B OF THE
CALIFORNIA CONSTITUTION
WHEREAS, Article XIII B of the California Constitution (Proposition 4) provides for an annual appropriations limit for state and local governments beginning with the 1980-81 fiscal year, based on the 1978-79 appropriations, as adjusted for the changes in the cost of living or per capita personal income, population, and other specified factors; and WHEREAS, implementing legislation, which became effective January 1, 1981, provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the year pursuant to Article III B at a regularly scheduled meeting or noticed special meeting; and
WHEREAS, Proposition 111 subsequently amended Article XIII B of the California Constitution to provide for certain revisions in the population and inflation factors used in the calculation of the appropriations limit and to provide for a recalculation of the appropriation limit data for the fiscal years 1987-88 through 1990-91; and
WHEREAS, in accordance with applicable law, the appropriation limit for the City of Menlo Park for the 2022-23 fiscal year has been calculated to be $75,563,220, using such revisions and recalculations; and
WHEREAS, Government Code section 7910 provides that documentation used in the determination of the appropriations limit shall be available to the public at least 15 days before such meeting, and such documentation was made available to the public on June 8, 2022 in the Examiner – Redwood City Tribune;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Menlo Park that the City Council of Menlo Park hereby:
1. Selects to use the change in the California per capita income as the cost of living adjustment factor, and elects to use the annual population change in the City of Menlo Park’s population for calculating the population adjustment factor.
2. Determines the appropriations limit for fiscal year 2022-23 to be $75,563,220, as detailed in the calculations set forth in Exhibit A.
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ATTACHMENT I Page G-1.13
( 2 )
I, Judi Herren, City Clerk of the City of Menlo Park, do hereby certify that the above and foregoing Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-eighth day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of June, 2022.
Judi A. Herren, City Clerk
Exhibits:
A. Appropriations limit for fiscal year 2022-23
Resolution No. XXXX
AMOUNT
A. LAST YEAR'S LIMIT $ 71,227,381B. ADJUSTMENT FACTORS
1. Population - City 0.98642. Inflation 1.0755
1.0609
Total Adjustment % 0.0609
C. ANNUAL ADJUSTMENT $ 4,335,839D. THIS YEAR'S LIMIT $ 75,563,220E. PROCEEDS OF TAXES SUBJECT TO LIMITProperty Tax 34,693,781 2022-23 Proposed Budget Sales Tax 6,621,444 2022-23 Proposed BudgetOther Taxes 10,605,299 2022-23 Proposed BudgetSpecial Assessments 2,350,456 2022-23 Proposed BudgetInterest Allocation 882,185 2022-23 Proposed Budget $ 55,153,165
F. AMOUNT UNDER/(OVER) LIMIT $ 20,410,055 (D-E)
(B*A)
(A+C)
(B1*B2-1)
CITY OF MENLO PARK
APPROPRIATIONS LIMIT
FISCAL YEAR 2022-23
SOURCE
Prior Year
State Department of FinanceState Department of Finance
(B1*B2)
EXHIBIT A
Resolution No. XXXX Page 3 of 5
Page G-1.15
Resolution No. XXXX
Resolution No. XXXX
RESOLUTION NO. XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK
DETERMINING THAT THE UTILITY USERS TAX, IS NECESSARY FOR THE FINANCIAL HEALTH OF THE CITY, PURSUANT TO SECTION 3.14 OF THE
MENLO PARK MUNICIPAL CODE AND ESTABLISHING A TEMPORARY TAX
PERCENTAGE REDUCTION IN THE UTILITY USERS TAX PURSUANT TO SECTION 3.14.130 OF THE MENLO PARK MUNICIPAL CODE
WHEREAS, Ordinance No. 950 of the City Council of the City of Menlo Park, adopting a Utility Users Tax (“UUT”), became effective upon approval by a majority of voters at the General Election of November 7, 2006; and
WHEREAS, Ordinance 950 established Chapter 3.14 of the City of Menlo Park Municipal Code, known as the “Utility Users Tax Ordinance,” which imposed a communication users tax at a rate of 2.5 percent, an electricity users tax at a rate of 3.5 percent, a gas tax at the rate of 3.5 percent, and a water users tax at the rate of 3.5 percent; and WHEREAS, the Utility Users Tax Ordinance, Section 3.14.310 requires that, in order to continue levying the UUT, the City Council shall review the need for the UUT not later than June 30, 2008, and every two (2) years thereafter, and that the City Council make findings, by a two thirds (2/3) vote, that the UUT is necessary for the financial health of the City; and WHEREAS, the Utility Users Tax Ordinance Section 3.14.130 allows the City Council to enact a Temporary Tax Percentage Reduction for a period of no more than twelve (12) months, provided adequate written notice is given to all affected service suppliers and the City Council makes a finding that the temporary tax reduction will not adversely affect the City’s ability to meet its financial obligations as contemplated in its current or its proposed budget; and WHEREAS, since fiscal year 2008–09, the City Council has temporarily reduced the tax to 1 percent for all utilities in all previous years because the City Council found that the reduction would not adversely affect the City’s ability to meet its budgeted financial obligations; and WHEREAS, The City of Menlo Park defines financial health as the following:
The ability of the City to fund ongoing General Fund expenses with ongoing revenues, and not rely on one-time resources (e.g., reserves, stimulus funds, proceeds from land sales, etc.) to fund ongoing services;
The ability of the City to maintain appropriate reserves levels consistent with best practices in local government financial management and City Council approved financial policies in order to preserve the long-term financial health of the City; and The ability of the City to minimally provide adequate service levels that meet community needs and that is both stable and sustainable, even when faced with severe economic downturn.
WHEREAS, on June 8, 2021, City staff recommended to the City Council a balanced budget that included a necessary $1.7 million in revenue from the UUT at the reduced rate of 1 percent; and
WHEREAS, the UUT revenues the City has and will receive over fiscal years 2022-23 and 2023-24 will be necessary for the City’s financial health, if the City does not receive this ATTACHMENT J Page G-1.18
revenue, it will lose approximately $3.2 million in revenues; and its’ unassigned fund balance will drop by this amount. Also, additional service level enhancements to restore City services suspended during the pandemic as outlined in Attachment C to Staff Report 22-123-CC might not be approved. Staff’s 5-Year forecast outlined in Attachment O to Staff Report 22-123-CC demonstrates reserve balances over these fiscal years; and WHEREAS, the City Council finds that the UUT is necessary for the financial health of the City pursuant to the Utility Users Tax Ordinance, Section 3.14.310; and WHEREAS, the City Council now finds that reducing the UUT to 1 percent shall not adversely affect the City’s ability to meet its financial obligations as contemplated in the budget for the fiscal year 2022-23, considered and adopted at its regular meeting of June 28, 2022.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menlo Park finds the foregoing recitals are true and correct, and they are hereby incorporated by reference into this Resolution.
BE IT FURTHER RESOLVED that the City Council of the City of Menlo Park hereby resolves as follows:
1. The City Council finds and determines, pursuant to section 3.14.310 of the City’s Municipal Code, that the Utility Users Tax (UUT) is necessary for the City’s financial health.
2. The City Council establishes a temporary reduction in the UUT rate, maintaining the current reduced rate of one percent (1.0%) for taxes imposed by sections 3.14.040 through
3.14.070 for a period of no more than twelve (12) months, effective October 1, 2022. No other provisions of the Utility Users Tax Ordinance are affected by this resolution. Nothing herein shall preclude the City Council from modifying the tax rate set herein during said twelve-month period.
I, Judi A. Herren, City Clerk of the City of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on this twenty-eighth day of June, 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official Seal of said City on this __ day of June, 2022.
_____________________________
Judi A. Herren, City Clerk
Resolution No. XXXX
RESOLUTION NO. XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK
AMENDING THE SALARY SCHEDULE
WHEREAS, pursuant to the Personnel System Rules, the City Manager prepared a Compensation Plan; and
NOW, THEREFORE, BE IT RESOLVED that the following compensation provisions shall be established in accordance with the City’s Personnel System rules.
BE IT FURTHER RESOLVED that any previous enacted compensation provisions contained in Resolution No. 6620 and subsequent amendments shall be superseded by this Resolution.
BE IT FURTHER RESOLVED that the changes contained on Exhibit A shall be effective July 3, 2022.
I, Judi A. Herren, City Clerk of the City of Menlo Park, do hereby certify that the above and foregoing Resolution was duly and regularly passed and adopted at a meeting by said Council on the twenty-eighth day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of June, 2022.
Judi A. Herren, City Clerk
Exhibits:
A. Salary schedule effective July 3, 2022
ATTACHMENT K Page G-1.20
City of Menlo Park
PROPOSED Salary Schedule - Effective 07/03/2022
Annual Salaries based on 2080 hours per year except
where set by contract or noted Resolution No.XXXX
Classification Title Minimum (Step A) Step B Step C Step D Maximum (Step E) Accountant I $ 87,734 $ 92,122 $ 96,728 $ 101,565 $ 106,643 Accountant I $ 85,179 $ 89,439 $ 93,911 $ 98,606 $ 103,537 Accountant II $ 96,095 $ 100,637 $ 105,385 $ 110,453 $ 115,717 Accountant II $ 93,296 $ 97,706 $ 102,315 $ 107,236 $ 112,347 Accounting Assistant I $ 62,216 $ 65,165 $ 68,174 $ 71,359 $ 74,661 Accounting Assistant I $ 60,404 $ 63,267 $ 66,188 $ 69,281 $ 72,486 Accounting Assistant II $ 68,174 $ 71,359 $ 74,661 $ 78,150 $ 81,818 Accounting Assistant II $ 66,188 $ 69,281 $ 72,486 $ 75,874 $ 79,434 Administrative Assistant $ 68,379 $ 71,573 $ 74,885 $ 78,385 $ 82,063 Administrative Assistant $ 66,387 $ 69,488 $ 72,704 $ 76,102 $ 79,673 Administrative Services Director $ 165,347 Open Range $ 234,259 Administrative Services Director $ 160,531 Open Range $ 227,436 Assistant Administrative Services Director $ 130,376 Open Range $ 187,407 Assistant Administrative Services Director $ 126,578 Open Range $ 181,949 Assistant City Manager $ 174,616 Open Range $ 257,685
Assistant City Manager $ 169,530 Open Range $ 250,180
Assistant Community Development Director $ 130,376 Open Range $ 187,407 Assistant Community Development Director $ 126,578 Open Range $ 181,949 Assistant Community Services Director $ 133,380 Open Range $ 187,407 Assistant Community Services Director $ 129,495 Open Range $ 181,949 Assistant Engineer $ 105,817 $ 110,859 $ 116,160 $ 121,705 $ 127,503 Assistant Engineer $ 102,735 $ 107,630 $ 112,777 $ 118,161 $ 123,790 Assistant Library Services Director $ 133,380 Open Range $ 187,407 Assistant Library Services Director $ 129,495 Open Range $ 181,949 Assistant Planner $ 95,875 $ 100,383 $ 105,195 $ 110,208 $ 115,473 Assistant Planner $ 93,082 $ 97,460 $ 102,131 $ 106,998 $ 112,109 Assistant Public Works Director $ 144,870 Open Range $ 187,407 Assistant Public Works Director $ 140,650 Open Range $ 181,949 Assistant to the City Manager $ 125,490 Open Range $ 163,981 Assistant to the City Manager $ 121,835 Open Range $ 159,205 Assistant to the City Manager / City Clerk $ 125,490 Open Range $ 163,981 Assistant Transportation Planner $ 95,875 $ 100,383 $ 105,195 $ 110,208 $ 115,473 Assistant Transportation Planner $ 93,082 $ 97,460 $ 102,131 $ 106,998 $ 112,109 Associate Civil Engineer $ 118,735 $ 124,419 $ 130,350 $ 136,648 $ 143,267 Associate Civil Engineer $ 115,277 $ 120,796 $ 126,554 $ 132,668 $ 139,094 Associate Engineer $ 112,205 $ 117,576 $ 123,182 $ 129,133 $ 135,388 Associate Engineer $ 108,937 $ 114,152 $ 119,594 $ 125,371 $ 131,444 Associate Planner $ 105,195 $ 110,208 $ 115,473 $ 120,998 $ 126,789 Associate Planner $ 102,131 $ 106,998 $ 112,109 $ 117,474 $ 123,096 Associate Transportation Engineer $ 124,419 $ 130,350 $ 136,648 $ 143,267 $ 150,209 Associate Transportation Engineer $ 120,796 $ 126,554 $ 132,668 $ 139,094 $ 145,834 Associate Transportation Planner $ 105,195 $ 110,208 $ 115,473 $ 120,998 $ 126,789 Associate Transportation Planner $ 102,131 $ 106,998 $ 112,109 $ 117,474 $ 123,096 Asst. Public Works Director - Engineering $ 144,870 Open Range $ 187,407 Asst. Public Works Director - Engineering $ 140,650 Open Range $ 181,949 Asst. Public Works Director - Maintenance $ 144,870 Open Range $ 187,407 Asst. Public Works Director - Maintenance $ 140,650 Open Range $ 181,949 Asst. Public Works Director - Transportation $ 144,870 Open Range $ 187,407 Asst. Public Works Director - Transportation $ 140,650 Open Range $ 181,949 Building Custodian $ 62,154 $ 65,100 $ 68,106 $ 71,288 $ 74,587 Building Custodian $ 60,344 $ 63,204 $ 66,122 $ 69,211 $ 72,414 Building Inspector I $ 92,657 $ 97,113 $ 101,742 $ 106,606 $ 111,696 Building Inspector I $ 89,959 $ 94,284 $ 98,778 $ 103,501 $ 108,443 Building Inspector II $ 101,923 $ 106,824 $ 111,916 $ 117,266 $ 122,866 Building Inspector II $ 98,954 $ 103,713 $ 108,656 $ 113,851 $ 119,287 Business Manager $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Business Manager $ 102,128 $ 107,039 $ 112,141 $ 117,503 $ 123,113 Chief Water Operator $ 101,983 $ 106,843 $ 111,948 $ 117,304 $ 122,918 Chief Water Operator $ 99,013 $ 103,731 $ 108,687 $ 113,887 $ 119,338 Child Care Teacher I $ 55,614 $ 58,136 $ 60,769 $ 63,538 $ 66,544 Child Care Teacher I $ 53,994 $ 56,443 $ 58,999 $ 61,688 $ 64,606 Child Care Teacher II $ 62,154 $ 65,100 $ 68,106 $ 71,288 $ 74,587 Child Care Teacher II $ 60,344 $ 63,204 $ 66,122 $ 69,211 $ 72,414 Child Care Teacher's Aide $ 41,726 $ 43,614 $ 45,587 $ 47,629 $ 49,732 Child Care Teacher's Aide $ 40,511 $ 42,344 $ 44,259 $ 46,242 $ 48,283 City Arborist $ 105,789 $ 110,860 $ 116,143 $ 121,691 $ 127,514 City Arborist $ 102,708 $ 107,632 $ 112,760 $ 118,147 $ 123,800 City Clerk $ 125,490 Open Range $ 163,981
City Clerk $ 121,835 Open Range $ 159,205
City Councilmember n/a Annual Rate $ 7,680
City Manager $ 203,533 Open Range $ 281,111
City Manager $ 197,605 Open Range $ 272,924
Code Enforcement Officer $ 87,678 $ 91,822 $ 96,153 $ 100,778 $ 105,581 Code Enforcement Officer $ 85,124 $ 89,148 $ 93,353 $ 97,843 $ 102,506 Communications and Records Manager $ 121,823 $ 127,735 $ 133,870 $ 140,325 $ 147,074 Communications and Records Manager $ 118,275 $ 124,015 $ 129,971 $ 136,238 $ 142,791 Communications Dispatcher $ 88,905 $ 93,108 $ 97,500 $ 102,189 $ 107,059 Communications Dispatcher $ 86,315 $ 90,396 $ 94,660 $ 99,212 $ 103,941 Communications Training Dispatcher $ 93,108 $ 97,500 $ 102,189 $ 107,059 $ 112,178 Communications Training Dispatcher $ 90,396 $ 94,660 $ 99,212 $ 103,941 $ 108,911 Community Development Director $ 165,126 Open Range $ 234,259 Community Development Director $ 160,316 Open Range $ 227,436 Community Development Technician $ 74,567 $ 78,019 $ 81,665 $ 85,496 $ 89,514 Community Development Technician $ 72,395 $ 75,746 $ 79,286 $ 83,006 $ 86,907 EXHIBIT A Resolution No. XXXX
City of Menlo Park
PROPOSED Salary Schedule - Effective 07/03/2022
Annual Salaries based on 2080 hours per year except
where set by contract or noted Resolution No.XXXX
Classification Title Minimum (Step A) Step B Step C Step D Maximum (Step E) Community Service Officer $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Community Service Officer $ 70,784 $ 74,112 $ 77,545 $ 81,225 $ 85,124 Construction Inspector I $ 87,412 $ 91,617 $ 95,983 $ 100,572 $ 105,374 Construction Inspector I $ 84,866 $ 88,948 $ 93,187 $ 97,642 $ 102,304 Construction Inspector II $ 96,153 $ 100,778 $ 105,581 $ 110,629 $ 115,911 Construction Inspector II $ 93,353 $ 97,843 $ 102,506 $ 107,407 $ 112,535 Contracts Specialist $ 76,990 $ 80,610 $ 84,343 $ 88,347 $ 92,587 Contracts Specialist $ 74,748 $ 78,263 $ 81,887 $ 85,773 $ 89,891 Custodial Services Supervisor $ 71,518 $ 74,828 $ 78,324 $ 82,000 $ 85,853 Custodial Services Supervisor $ 69,435 $ 72,648 $ 76,043 $ 79,611 $ 83,352 Deputy City Clerk $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Deputy City Clerk $ 77,536 $ 81,225 $ 85,124 $ 89,148 $ 93,353 Deputy City Manager $ 169,611 Open Range $ 234,259
Deputy City Manager $ 164,671 Open Range $ 227,436
Deputy Comm. Dev. Director - Housing $ 130,350 Open Range $ 175,695 Deputy Comm. Dev. Director - Housing $ 126,553 Open Range $ 170,578 Economic Development Manager $ 125,490 Open Range $ 163,981 Economic Development Manager $ 121,835 Open Range $ 159,205 Engineering Services Manager $ 130,350 Open Range $ 175,695 Engineering Services Manager $ 126,553 Open Range $ 170,578 Engineering Technician I $ 80,152 $ 83,864 $ 87,845 $ 92,061 $ 96,413 Engineering Technician I $ 77,818 $ 81,421 $ 85,286 $ 89,379 $ 93,605 Engineering Technician II $ 89,855 $ 94,082 $ 98,506 $ 103,229 $ 108,148 Engineering Technician II $ 87,237 $ 91,342 $ 95,637 $ 100,222 $ 104,998 Enterprise Applications Administrator $ 118,341 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Enterprise Applications Administrator $ 114,894 $ 120,351 $ 126,068 $ 132,119 $ 138,502 Enterprise Applications Support Specialist I $ 94,840 $ 99,582 $ 104,561 $ 109,789 $ 115,279 Enterprise Applications Support Specialist I $ 92,078 $ 96,682 $ 101,516 $ 106,591 $ 111,921 Enterprise Applications Support Specialist II $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Enterprise Applications Support Specialist II $ 102,128 $ 107,039 $ 112,141 $ 117,503 $ 123,113 Equipment Mechanic $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Equipment Mechanic $ 77,536 $ 81,225 $ 85,124 $ 89,148 $ 93,353 Executive Assistant $ 78,073 $ 81,736 $ 85,576 $ 89,602 $ 93,816 Executive Assistant $ 75,799 $ 79,356 $ 83,084 $ 86,992 $ 91,083 Executive Assistant to the City Mgr $ 83,173 $ 87,331 $ 91,698 $ 96,283 $ 101,096 Executive Assistant to the City Mgr $ 80,750 $ 84,788 $ 89,027 $ 93,478 $ 98,151 Extra Help Retired Annuitant $ 31,200 Open Range $ 249,600 Facilities Maintenance Technician I $ 66,544 $ 69,608 $ 72,907 $ 76,336 $ 79,871 Facilities Maintenance Technician I $ 64,606 $ 67,581 $ 70,784 $ 74,112 $ 77,545 Facilities Maintenance Technician II $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Facilities Maintenance Technician II $ 70,784 $ 74,112 $ 77,545 $ 81,225 $ 85,124 Finance and Budget Manager $ 130,350 Open Range $ 175,695 Finance and Budget Manager $ 126,553 Open Range $ 170,578 Finance Director $ 165,125 Open Range $ 234,259
Finance Director $ 160,316 Open Range $ 227,436
GIS Analyst I $ 92,043 $ 96,646 $ 101,479 $ 106,553 $ 111,881 GIS Analyst I $ 89,362 $ 93,831 $ 98,523 $ 103,449 $ 108,622 GIS Analyst II $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 GIS Analyst II $ 102,128 $ 107,039 $ 112,141 $ 117,503 $ 123,113 Gymnastics Instructor $ 44,525 $ 46,539 $ 48,641 $ 50,812 $ 53,148 Gymnastics Instructor $ 43,228 $ 45,184 $ 47,224 $ 49,332 $ 51,600 Housing & Economic Development Manager $ 125,490 Open Range $ 163,981 Housing & Economic Development Manager $ 121,835 Open Range $ 159,205 Housing Manager $ 125,490 Open Range $ 163,981
Housing Manager $ 121,835 Open Range $ 159,205
Human Resources Director $ 165,347 Open Range $ 234,259 Human Resources Director $ 160,531 Open Range $ 227,436 Human Resources Manager $ 130,350 Open Range $ 175,695
Human Resources Manager $ 126,553 Open Range $ 170,578
Human Resources Technician I $ 72,243 $ 75,661 $ 79,039 $ 82,895 $ 86,794 Human Resources Technician I $ 70,139 $ 73,457 $ 76,737 $ 80,481 $ 84,266 Human Resources Technician II $ 79,467 $ 83,227 $ 86,943 $ 91,185 $ 95,473 Human Resources Technician II $ 77,153 $ 80,803 $ 84,411 $ 88,529 $ 92,693 Information Technology Manager $ 130,350 Open Range $ 175,695 Information Technology Manager $ 126,553 Open Range $ 170,578 Information Technology Specialist I $ 77,815 $ 81,707 $ 85,792 $ 90,083 $ 94,588 Information Technology Specialist I $ 75,549 $ 79,327 $ 83,293 $ 87,459 $ 91,833 Information Technology Specialist II $ 86,460 $ 90,523 $ 94,781 $ 99,238 $ 103,997 Information Technology Specialist II $ 83,942 $ 87,886 $ 92,020 $ 96,348 $ 100,968 Internal Services Manager $ 130,350 Open Range $ 175,695 Internal Services Manager $ 126,553 Open Range $ 170,578 Junior Engineer $ 85,362 $ 89,630 $ 94,112 $ 98,818 $ 103,759 Junior Engineer $ 82,876 $ 87,020 $ 91,371 $ 95,940 $ 100,737 Librarian I $ 74,587 $ 78,073 $ 81,736 $ 85,576 $ 89,602 Librarian I $ 72,414 $ 75,799 $ 79,356 $ 83,084 $ 86,992 Librarian II $ 83,662 $ 87,678 $ 91,822 $ 96,153 $ 100,778 Librarian II $ 81,225 $ 85,124 $ 89,148 $ 93,353 $ 97,843 Library and Community Services Director $ 161,038 Open Range $ 234,259 Library and Community Services Director $ 156,348 Open Range $ 227,436 Library and Community Services Supervisor $ 96,464 $ 101,103 $ 105,920 $ 110,985 $ 116,285 Library and Community Services Supervisor $ 93,654 $ 98,158 $ 102,835 $ 107,753 $ 112,898 Library Assistant I $ 58,136 $ 60,769 $ 63,538 $ 66,544 $ 69,608 Library Assistant I $ 56,443 $ 58,999 $ 61,688 $ 64,606 $ 67,581 Page G-1.22
City of Menlo Park
PROPOSED Salary Schedule - Effective 07/03/2022
Annual Salaries based on 2080 hours per year except
where set by contract or noted Resolution No.XXXX
Classification Title Minimum (Step A) Step B Step C Step D Maximum (Step E) Library Assistant II $ 63,538 $ 66,544 $ 69,515 $ 72,907 $ 76,336 Library Assistant II $ 61,688 $ 64,606 $ 67,490 $ 70,784 $ 74,112 Library Assistant III $ 69,515 $ 72,907 $ 76,336 $ 79,871 $ 83,577 Library Assistant III $ 67,490 $ 70,784 $ 74,112 $ 77,545 $ 81,143 Library Services Manager $ 130,350 Open Range $ 175,695 Library Services Manager $ 126,553 Open Range $ 170,578 Literacy Program Manager $ 85,853 $ 89,891 $ 94,118 $ 98,630 $ 103,330 Literacy Program Manager $ 83,352 $ 87,273 $ 91,376 $ 95,757 $ 100,320 Maintenance Worker I $ 63,538 $ 66,544 $ 69,515 $ 72,907 $ 76,336 Maintenance Worker I $ 61,688 $ 64,606 $ 67,490 $ 70,784 $ 74,112 Maintenance Worker II $ 69,515 $ 72,907 $ 76,336 $ 79,871 $ 83,662 Maintenance Worker II $ 67,490 $ 70,784 $ 74,112 $ 77,545 $ 81,225 Management Analyst I $ 92,043 $ 96,646 $ 101,479 $ 106,553 $ 111,881 Management Analyst I $ 89,362 $ 93,831 $ 98,523 $ 103,449 $ 108,622 Management Analyst II $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Management Analyst II $ 102,128 $ 107,039 $ 112,141 $ 117,503 $ 123,113 Network Administrator $ 123,426 $ 129,334 $ 135,500 $ 142,046 $ 148,927 Network Administrator $ 119,831 $ 125,567 $ 131,553 $ 137,909 $ 144,589 Office Assistant $ 57,097 $ 59,701 $ 62,403 $ 65,360 $ 68,379 Office Assistant $ 55,434 $ 57,962 $ 60,585 $ 63,457 $ 66,387 Parking Enforcement Officer $ 63,538 $ 66,544 $ 69,515 $ 72,907 $ 76,336 Parking Enforcement Officer $ 61,688 $ 64,606 $ 67,490 $ 70,784 $ 74,112 Permit Manager $ 119,656 $ 125,381 $ 131,382 $ 137,644 $ 144,295 Permit Manager $ 116,171 $ 121,729 $ 127,555 $ 133,635 $ 140,092 Permit Technician $ 74,567 $ 78,018 $ 81,665 $ 85,496 $ 89,513 Permit Technician $ 72,395 $ 75,745 $ 79,286 $ 83,006 $ 86,905 Plan Check Engineer $ 119,866 $ 125,604 $ 131,591 $ 137,949 $ 144,631 Plan Check Engineer $ 116,375 $ 121,946 $ 127,759 $ 133,931 $ 140,418 Planning Manager $ 130,350 Open Range $ 175,695
Planning Manager $ 126,553 Open Range $ 170,578
Planning Technician $ 85,496 $ 89,513 $ 93,724 $ 98,131 $ 102,836 Planning Technician $ 83,006 $ 86,905 $ 90,994 $ 95,273 $ 99,841 Police Chief $ 178,414 Open Range $ 257,685
Police Chief $ 173,217 Open Range $ 250,180
Police Commander $ 160,572 Open Range $ 234,259
Police Commander $ 155,896 Open Range $ 227,436
Police Corporal (2080 hours) $ 115,707 $ 121,493 $ 127,567 $ 133,945 $ 140,643 Police Corporal (2080 hours) $ 112,337 $ 117,954 $ 123,852 $ 130,044 $ 136,546 Police Corporal (2184 hours) $ 121,492 $ 127,567 $ 133,946 $ 140,643 $ 147,675 Police Corporal (2184 hours) $ 117,954 $ 123,852 $ 130,044 $ 136,546 $ 143,373 Police Officer (2080 hours) $ 107,510 $ 112,884 $ 118,528 $ 124,455 $ 130,678 Police Officer (2080 hours) $ 104,378 $ 109,597 $ 115,076 $ 120,830 $ 126,872 Police Officer (2184 hours) $ 112,885 $ 118,529 $ 124,455 $ 130,678 $ 137,212 Police Officer (2184 hours) $ 109,597 $ 115,076 $ 120,830 $ 126,872 $ 133,216 Police Records Specialist $ 69,515 $ 72,907 $ 76,336 $ 79,871 $ 83,662 Police Records Specialist $ 67,490 $ 70,784 $ 74,112 $ 77,545 $ 81,225 Police Recruit n/a Hourly Rate $ 87,083
Police Recruit n/a Hourly Rate $ 84,546
Police Sergeant (2080 hours) $ 129,192 $ 135,651 $ 142,434 $ 149,556 $ 157,033 Police Sergeant (2184 hours) $ 135,651 $ 142,434 $ 149,556 $ 157,033 $ 164,885 Principal Planner $ 127,020 $ 134,973 $ 141,433 $ 148,174 $ 153,174 Principal Planner $ 123,321 $ 131,042 $ 137,313 $ 143,859 $ 148,713 Program Aide/Driver $ 39,920 $ 41,726 $ 43,614 $ 45,587 $ 47,629 Program Aide/Driver $ 38,757 $ 40,511 $ 42,344 $ 44,259 $ 46,242 Program Assistant $ 56,871 $ 59,463 $ 62,154 $ 65,100 $ 68,106 Program Assistant $ 55,214 $ 57,732 $ 60,344 $ 63,204 $ 66,122 Project Manager $ 112,205 $ 117,576 $ 123,182 $ 129,133 $ 135,388 Project Manager $ 108,937 $ 114,152 $ 119,594 $ 125,371 $ 131,444 Property and Court Specialist $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Property and Court Specialist $ 70,784 $ 74,112 $ 77,545 $ 81,225 $ 85,124 Public Engagement Manager $ 130,350 Open Range $ 175,695 Public Engagement Manager $ 126,553 Open Range $ 170,578 Public Works Director $ 169,611 Open Range $ 234,259
Public Works Director $ 164,671 Open Range $ 227,436
Public Works Superintendent $ 128,081 Open Range $ 175,695 Public Works Superintendent $ 124,351 Open Range $ 170,578 Public Works Supervisor - Facilities $ 106,541 $ 111,649 $ 116,969 $ 122,558 $ 128,421 Public Works Supervisor - Facilities $ 103,438 $ 108,397 $ 113,562 $ 118,988 $ 124,681 Public Works Supervisor - Fleet $ 108,236 $ 113,425 $ 118,829 $ 124,506 $ 130,463 Public Works Supervisor - Fleet $ 105,083 $ 110,121 $ 115,368 $ 120,880 $ 126,663 Public Works Supervisor - Park $ 100,707 $ 105,534 $ 110,563 $ 115,845 $ 121,388 Public Works Supervisor - Park $ 97,773 $ 102,460 $ 107,343 $ 112,471 $ 117,853 Public Works Supervisor - Streets $ 100,707 $ 105,534 $ 110,563 $ 115,845 $ 121,388 Public Works Supervisor - Streets $ 97,773 $ 102,460 $ 107,343 $ 112,471 $ 117,853 Recreation Coordinator $ 74,828 $ 78,324 $ 82,000 $ 85,853 $ 89,891 Recreation Coordinator $ 72,648 $ 76,043 $ 79,611 $ 83,352 $ 87,273 Recreation Supervisor $ 92,119 $ 96,464 $ 101,103 $ 105,920 $ 110,985 Revenue and Claims Manager $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Revenue and Claims Manager $ 102,128 $ 107,039 $ 112,141 $ 117,503 $ 123,113 Page G-1.23
City of Menlo Park
PROPOSED Salary Schedule - Effective 07/03/2022
Annual Salaries based on 2080 hours per year except
where set by contract or noted Resolution No.XXXX
Classification Title Minimum (Step A) Step B Step C Step D Maximum (Step E) Senior Accountant $ 110,509 $ 115,734 $ 121,193 $ 127,022 $ 133,075 Senior Accountant $ 107,290 $ 112,363 $ 117,663 $ 123,322 $ 129,199 Senior Accounting Assistant $ 74,991 $ 78,495 $ 82,127 $ 85,965 $ 89,999 Senior Accounting Assistant $ 72,807 $ 76,209 $ 79,735 $ 83,462 $ 87,378 Senior Building Inspector $ 114,394 $ 119,866 $ 125,604 $ 131,591 $ 137,949 Senior Building Inspector $ 111,062 $ 116,375 $ 121,946 $ 127,759 $ 133,931 Senior Civil Engineer $ 130,770 $ 137,087 $ 143,729 $ 150,693 $ 158,036 Senior Civil Engineer $ 126,961 $ 133,094 $ 139,543 $ 146,304 $ 153,433 Senior Communications Dispatcher $ 97,500 $ 102,189 $ 107,059 $ 112,178 $ 117,533 Senior Communications Dispatcher $ 94,660 $ 99,212 $ 103,941 $ 108,911 $ 114,110 Senior Construction Inspector $ 105,769 $ 110,856 $ 116,139 $ 121,707 $ 127,793 Senior Construction Inspector $ 102,688 $ 107,627 $ 112,757 $ 118,162 $ 124,071 Senior Engineering Technician $ 96,413 $ 100,962 $ 105,817 $ 110,859 $ 116,160 Senior Engineering Technician $ 93,605 $ 98,021 $ 102,735 $ 107,630 $ 112,777 Senior Equipment Mechanic $ 87,868 $ 92,155 $ 96,489 $ 100,958 $ 105,749 Senior Equipment Mechanic $ 85,309 $ 89,471 $ 93,679 $ 98,018 $ 102,669 Senior Facilities Maintenance Technician $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Senior Facilities Maintenance Technician $ 77,536 $ 81,225 $ 85,124 $ 89,148 $ 93,353 Senior GIS Analyst $ 118,340 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Senior GIS Analyst $ 114,894 $ 120,351 $ 126,068 $ 132,119 $ 138,502 Senior Human Resources Technician $ 87,414 $ 91,550 $ 95,637 $ 100,303 $ 105,021 Senior Human Resources Technician $ 84,868 $ 88,883 $ 92,852 $ 97,382 $ 101,962 Senior Librarian $ 94,114 $ 98,820 $ 103,761 $ 108,949 $ 114,396 Senior Library Assistant $ 76,467 $ 80,198 $ 83,969 $ 87,858 $ 91,935 Senior Library Assistant $ 74,239 $ 77,862 $ 81,524 $ 85,299 $ 89,257 Senior Maintenance Worker $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Senior Maintenance Worker $ 77,536 $ 81,225 $ 85,124 $ 89,148 $ 93,353 Senior Management Analyst $ 118,340 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Senior Management Analyst $ 114,894 $ 120,351 $ 126,068 $ 132,119 $ 138,502 Senior Office Assistant $ 62,403 $ 65,360 $ 68,379 $ 71,573 $ 74,885 Senior Office Assistant $ 60,585 $ 63,457 $ 66,387 $ 69,488 $ 72,704 Senior Planner $ 115,473 $ 120,998 $ 126,789 $ 132,833 $ 139,250 Senior Planner $ 112,109 $ 117,474 $ 123,096 $ 128,964 $ 135,194 Senior Police Records Specialist $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Senior Police Records Specialist $ 70,784 $ 74,112 $ 77,545 $ 81,225 $ 85,124 Senior Program Assistant $ 69,066 $ 72,294 $ 75,687 $ 79,242 $ 82,971 Senior Program Assistant $ 67,054 $ 70,188 $ 73,482 $ 76,934 $ 80,554 Senior Project Manager $ 123,426 $ 129,334 $ 135,500 $ 142,046 $ 148,927 Senior Project Manager $ 119,831 $ 125,567 $ 131,553 $ 137,909 $ 144,589 Senior Sustainability Specialist $ 86,614 $ 90,757 $ 95,101 $ 99,635 $ 104,448 Senior Sustainability Specialist $ 84,091 $ 88,114 $ 92,331 $ 96,733 $ 101,406 Senior Transportation Engineer $ 130,770 $ 137,087 $ 143,729 $ 150,693 $ 158,036 Senior Transportation Engineer $ 126,961 $ 133,094 $ 139,543 $ 146,304 $ 153,433 Senior Transportation Planner $ 115,473 $ 120,998 $ 126,789 $ 132,833 $ 139,250 Senior Transportation Planner $ 112,109 $ 117,474 $ 123,096 $ 128,964 $ 135,194 Senior Water System Operator $ 81,945 $ 85,738 $ 89,745 $ 93,956 $ 98,369 Senior Water System Operator $ 79,558 $ 83,241 $ 87,131 $ 91,219 $ 95,504 Sustainability Manager $ 125,490 Open Range $ 163,981
Sustainability Manager $ 121,835 Open Range $ 159,205
Sustainability Specialist $ 74,587 $ 78,073 $ 81,736 $ 85,576 $ 89,602 Sustainability Specialist $ 72,414 $ 75,799 $ 79,356 $ 83,084 $ 86,992 Systems Administrator $ 118,340 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Systems Administrator $ 114,894 $ 120,351 $ 126,068 $ 132,119 $ 138,502 Transportation Demand Management Coord. $ 98,314 $ 102,997 $ 107,919 $ 113,082 $ 118,494 Transportation Demand Management Coord. $ 95,450 $ 99,997 $ 104,775 $ 109,788 $ 115,043 Transportation Director $ 169,611 Open Range $ 234,259
Transportation Director $ 164,671 Open Range $ 227,436
Transportation Manager $ 130,350 Open Range $ 175,695
Transportation Manager $ 126,553 Open Range $ 170,578
Water Quality Specialist $ 83,084 $ 86,992 $ 91,083 $ 95,450 $ 99,997 Water Quality Specialist $ 83,084 $ 86,992 $ 91,083 $ 95,450 $ 99,997 Water System Operator I $ 68,090 $ 71,141 $ 74,296 $ 77,967 $ 81,596 Water System Operator I $ 66,107 $ 69,069 $ 72,132 $ 75,696 $ 79,219 Water System Operator II $ 74,495 $ 77,944 $ 81,586 $ 85,414 $ 89,427 Water System Operator II $ 72,325 $ 75,673 $ 79,210 $ 82,926 $ 86,822 Page G-1.24
RESOLUTION NO. XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK TO
EXTEND THE SOLID WASTE AND WATER RATE ASSISTANCE PROGRAM WHEREAS, as of June 16, 2020 the City Council adopted Resolution No. 6563 to support the black lives matter movement, which emphasizes inclusion and equity within the community through City policies and services; and
WHEREAS, to promote equity and support Menlo Park’s diverse community, establishing a rate assistance program helps low-income households to cover basic living expenses; and WHEREAS, some rate assistance programs, such as Pacific Gas & Electricity (PG&E) California Alternative Rate Energy (CARE) program, offer a monthly minimum discount of 20 percent on gas and electricity; and
WHEREAS, due to the current COVID-19 pandemic and solid waste and water rate increases, some residential customers may be financially impacted; and WHEREAS, on August 25, 2020 during a study session, the City Council supported establishment of a rate assistance program for solid waste rates at a 20 percent discount; and WHEREAS, on September 8, 2020 during a study session, the City Council supported establishment of a rate assistance program for Menlo Park Municipal Water customers; and WHEREAS, on December 8, 2020, the City Council adopted Resolution No. 6605, which established the rate assistance program, appropriated $164,000 from the general fund and provided a timeframe for the program of January 1, 2021 through June 30, 2021, and WHEREAS, on January 1, 2021, Recology’s new solid waste rates went into effect; and WHEREAS, on April 27, 2021 the City Council received an update about extending the pilot program for fiscal year 2021-22; and
WHEREAS, on May 11, 2021, the City Council adopted Resolution No. 6625, which approved Menlo Park Municipal Water rate increases for the next five years between July 1, 2021 and June 30, 2026; and
WHEREAS, on July 1, 2021, new Menlo Park Municipal Water rates went into effect; and WHEREAS, on June 22, 2021, the City Council adopted Resolution No. 6638, which extended the solid waste and water rate assistance program to June 30, 2022; and WHEREAS, on January 1, 2022, Recology’s new solid waste rates went into effect; and WHEREAS, on July 1, 2022, new Menlo Park Municipal Water rates are scheduled to be in effect; and
NOW, THEREFORE BE IT RESOLVED, the program shall be comprised of the following timeframe, discount, and qualifications unless modified by the City Council by resolution:
ATTACHMENT L Page G-1.25
1. Timeframe: continue on July 1, 2022 and end on June 30, 2023;
2. Discount: monthly 20 percent discount for solid waste rates and a monthly fixed discount equal to 50 percent of the 5/8-inch meter service charge for water rates; and
3. Qualifications: households must meet the following criteria to receive the discount:
Must be enrolled in PG&E CARE program;
Submit most recent PG&E bill to verify CARE enrollment. Address on PG&E bill must be the same as the address on solid waste and water bills, but names may be different; Submit most recent Recology and Menlo Park Municipal Water bills to receive applicable discounts; and
Re-certify eligibility according to the PG&E CARE program enrollment expiration date. Recertification will vary, depending on when the household applies to CARE.
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-eighth day of June 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of June 2022.
Judi A. Herren, City Clerk
Resolution No. XXXX
RESOLUTION NO. XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK
DESIGNATING AMERICAN RESCUE PLAN ACT FINAL RULE
WHEREAS, the City of Menlo Park, acting by and through its City Council, adopted the fiscal year 2021-22 operating and capital budgets on June 28, 2021 through resolution 6633 which established Fund 397 – American Rescue Plan Act (ARPA) to track the revenue received and the projected allowable expenditures; and
WHEREAS, the fiscal year 2021-22 budget projected $4,150,000 in ARPA revenue and $2,910,000 for qualified expenditures;
WHEREAS, the City of Menlo Park, acting by and through its City Council, having adopted budget amendments at its public meeting on December 14, 2021 meeting through staff report 21-250-CC to adjust qualified expenditures to $847,740; and WHEREAS, in fiscal year 2021-22, the city received the first $4,150,000 payment of funding and the city is scheduled to receive the second and final $4,150,000 payment of funding in fiscal year 2022-23; and
WHEREAS, on January 6, 2022 the U.S. Department of the Treasury issued the Final Rule containing the major provisions for use and reporting of Coronavirus State and Local Fiscal Recovery Funds for recipients to select a standard allowance for revenue loss up to $10 million, not to exceed the recipients award amount, enabling streamlined reporting requirements.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Menlo Park that the City Council does hereby select the standard allowance and designate the $8,300,000 of American Rescue Plan Act funding under the Act’s Final Rule as Replacement for Lost Public Sector Revenue consistent with the eligible categories revenue replacement contained in the provisions of the Coronavirus State and Local Fiscal Recovery Funds.
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-eighth day of June, 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of June, 2022.
Judi A. Herren, City Clerk
ATTACHMENT M Page G-1.27
2022-23 AWARD AUTHORITY AND BID REQUIREMENTS
City Council Policy No. CC-21-024
Adopted December 14, 2021
Resolution No. 6695
Purpose
Pursuant to City Council adopted policy CC-21-024, this memo establishes the award authority and bid requirements for the 2022-23 fiscal year.
Award Authority and Bid Requirements
Category Amount Approving authority Bid requirement
Goods, general services,
and professional
services
Less than $39,500 City Manager Designee Written quotations $39,501 to $86,000/year
(up to 3 years) City Manager Informal bid
$86,001 to $200,000
City Council
Informal bid
Greater than $200,000 Formal bid
Public projects
Less than $60,000 City Manager Designee
Informal bid/force account
$60,001 to $86,000 City Manager
$86,001 to $200,000
City Council
Informal bid
Greater than $200,000 Formal bid
Claims settlement
Up to $86,000 City Manager
N/A
$86,001 or greater City Council
ATTACHMENT N Page G-1.28
City of Menlo Park
5 Year Financial Forecast: June 28, 2022 Council Meeting Fiscal Year 2022‐23 through 2026‐27
ATTACHMENT O
Page G-1.29
Years 2023 2024 2025 2026 2027
Revenues:
Property Taxes 6.0% HDL 5 Year secured, unsecured, VLF in lieu property tax Sales Taxes 4.0% MuniServices 5 Year projection
TOT 5.0% HDL reviews forecast, includes Citizen M
Utility User Tax 1.0% Maintained at FY 2022‐23 budget level. This represents 1% UUTExcess ERAF ‐10.0% Annual reduction from FY 2022‐23 budget level Licenses & Permits 4.0% Based on pre‐pandemic levels
Fines, Rental, Govt, Other 3.0% FY 2024 increases by $1 million heading back to pre‐pandemic levels Charges for Services 2.0%Interest Income 2.0% Portfolio estimated return based on reserve levels Transfers $13,771,261 Use of ARPA over 2023 & 2024, ISF recovery 2024, Landscape, tree, park, solid waste support Expenditures:
Salaries and Wages 4.0% COLA: 3.0%, Average Merits: 1%, Other, Bonus Temporary & OT Budget run rate
Benefits ‐ Non PERS 3.0% CPI inflation adjustment
Benefits ‐ PERS 3.8% Annual estimated increase: Misc 2.8%, Safety 4.9%. Average 3.8% Vacancy factor ‐6.5%Services, Repairs, etc 3.0% CPI inflation adjustmentOperating Return to normal after 2023 Internal Service Fund rebalancing plus CPI Transfers $23,168,390 CIP support, landscape maintenance Staffing:
Proposed budget 250 Number FTEsAverage FTE $118,402
Scenarios FY 2024
FTE Changes 0.0%
FTE level 250
Benefits ‐ Non PERS 0.0%Services ‐15.0%Operating 0.0%The objectives of the forecast are to demonstrate reserve levels after covering operating and capital project transfers. The forecast is developed as closely as possible to a cash flow projection rather than a full accrual estimate, thus excluding receivables, payables, depreciation, amortization, and certain unrealized gains & losses. The details in this tool are used by management in forecasting receipts (revenues), disbursements (expenses) and cash reserves. The City maintains its' accounting system in accordance with Generally Accepted Accounting Principles (GAAP) adopted by the Governmental Accounting Standards Board (GASB). The forecast period (2022‐23 thru 2027) uses the proposed budget year 2022‐23 as its' base.
Attachment O: City of Menlo Park ‐‐‐
General Fund 5 Year Forecast (FY 2022‐23 thru 2027): Assumptions
2021 Act 2022 Fcst 2023 Bud 2024 2025 2026 2027
Revenue
PT: Secured, Unsecured, VLF in lieu 26,569,172 $ $ 22,623,959 $ 25,454,437 $ 26,981,703 $ 28,600,605 $ 30,316,642 $ 32,135,640 5 Year Excess ERAF ‐ 4,410,741 4,168,229 3,751,406 3,376,265 3,038,639 2,734,775 34.4% RPTTF ‐ 3,232,012 3,354,684 3,354,684 3,354,684 3,354,684 3,354,684Supplemental 668,445 661,539 661,539 661,539 661,539 661,539 661,539 Property taxes: Other 908,801 917,397 1,054,892 1,054,892 1,054,892 1,054,892 1,054,892Sales Taxes 6,659,717 6,288,300 6,621,444 6,886,302 7,161,754 7,448,224 7,746,153 TOT 3,762,410 8,200,000 9,000,000 10,290,000 10,804,500 11,344,725 11,911,961 Utility User Tax 1,442,006 1,712,783 1,629,299 1,629,299 1,629,299 1,629,299 1,629,299 Licenses & Permits 4,653,741 5,732,346 5,173,500 5,380,440 5,595,658 5,819,484 6,052,263 Fines, Rental, Govt, Other 4,781,774 3,361,352 3,289,126 4,417,799 4,550,333 4,686,843 4,827,449 Charges for Services 5,858,751 4,968,495 5,008,550 5,108,721 5,210,895 5,315,113 5,421,416 Interest Income 837,696 776,288 844,640 638,887 662,157 614,150 569,810 Transfers 595,008 652,550 7,723,831 4,300,230 582,400 582,400 582,400 Total revenue 56,737,521 63,537,762 73,984,171 74,455,903 73,244,982 75,866,634 78,682,281 Expense
Salaries and Wages 22,474,320 20,007,564 29,641,962 30,827,640 32,060,746 33,343,176 34,676,903 Salaries Temporary 1,322,636 1,159,241 1,562,500 1,562,500 1,562,500 1,562,500 1,562,500 Salaries Overtime 1,275,765 1,401,220 1,281,500 1,281,500 1,281,500 1,281,500 1,281,500 Benefits ‐ Non PERS 6,227,997 5,979,340 7,457,125 7,680,839 7,911,264 8,148,602 8,393,060 Benefits ‐ PERS 7,047,545 5,545,377 7,231,311 8,690,312 9,037,924 9,399,441 9,775,419 Benefits ‐ Additional UAL ‐ 1,400,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Vacancy factor ‐ ‐ (2,462,670) (3,317,781) (3,435,506) (3,557,789) (3,684,810) Operating Expenses 5,695,653 6,743,485 10,874,410 8,282,522 8,530,998 8,786,928 9,050,535 Services 6,374,953 6,338,647 10,835,678 9,486,636 9,771,235 10,064,372 10,366,303 Repairs & Maintenance 942,763 890,299 1,042,796 1,074,080 1,106,302 1,139,491 1,173,676Utilities, Rentals 1,732,557 1,498,910 1,862,373 1,918,244 1,975,792 2,035,065 2,096,117 Fixed Assets, Special Project 402,552 490,746 1,186,050 1,221,632 1,258,280 1,296,029 1,334,910 Transfers 5,877,757 11,998,885 8,831,190 3,584,300 3,584,300 3,584,300 3,584,300 Total expense 59,374,498 63,453,712 80,344,226 73,292,423 75,645,336 78,083,615 80,610,414 Surplus/(Deficit) (2,636,976) $ $ 84,050 $ (6,360,055) $ 1,163,479 $ (2,400,354) $ (2,216,981) $ (1,928,133) Audited Forecasted
Fund Balance 38,220,369 38,304,419 31,944,364 33,107,843 30,707,489 28,490,508 26,562,375 Breakdown:
Non‐spendable prepaids 458,698 458,698 458,698 458,698 458,698 458,698 458,698 Project related, encumb 4,010,180 4,010,180 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Strategic pension funding 4,650,860 3,250,860 2,250,860 ‐ 1,250,860 ‐ ‐ 2027 Actual Emergency contingency (15‐20%) 10,300,000 10,300,000 11,800,000 11,000,000 11,000,000 12,000,000 12,000,000 15% Economic stabilization (20‐25%) 14,000,000 12,711,700 16,000,000 15,000,000 15,000,000 15,031,000 13,103,152 16% Unassigned cannot be negative 4,800,631 7,572,981 434,806 4,398,285 3,248,791 810 525 Attachment O: City of Menlo Park ‐‐‐
General Fund 5 Year Forecast (FY 2022‐23 thru 2027): Revenue & Expense Statement
Page G-1.31
Attachment O: City of Menlo Park ‐‐‐
General Fund 5 Year Forecast (FY 2022‐23 thru 2027): Emergency & Economic Reserves 2021 Act 2022 Fcst 2023 Bud 2024 2025 2026 2027
Emergency contingency 10,300,000 10,300,000 11,800,000 11,000,000 11,000,000 12,000,000 12,000,000Policy Level (15% min) 8,906,175 9,518,057 12,051,634 10,993,863 11,346,800 11,712,542 12,091,562 ‐
4,000,0008,000,000
12,000,00016,000,00020,000,000
General Fund: Emergency Contingency Reserve
2021 Act 2022 Fcst 2023 Bud 2024 2025 2026 2027
Economic stabilization 14,000,000 12,711,700 16,000,000 15,000,000 15,000,000 15,031,000 13,103,152Policy Level (20% min) 11,874,900 12,690,742 16,068,845 14,658,485 15,129,067 15,616,723 16,122,083 ‐
4,000,0008,000,000
12,000,00016,000,00020,000,000
General Fund: Economic Stabilization Reserve
Attachment P: FY 2021‐22 Forecasted Fund Balances
Audited
Fund Name and Category 6/30/2021 Rev & TI Exp & TO Sur/(Def) 6/30/2022 100 General $ 38,220,369 $ 63,537,762 $ 63,453,712 $ 84,050 $ 38,304,419 Non‐spendable prepaids 458,698 458,698 Project related, encumb 4,010,180 4,010,180 Strategic pension funding 4,650,860 Actual 3,250,860 Emergency (Policy: 15‐20%) 10,300,000 16% 10,300,000 Economic (Policy: 20‐25%) 14,000,000 20% 12,711,700 Unassigned 4,800,631 7,572,981 Total Reserve Breakdown 38,220,369 38,304,419 One‐time, Developer, In‐lieu
111 One‐time ‐ 1,686,000 ‐ 1,686,000 1,686,000 258 CRRSA ‐ 30,000 10,166 19,834 19,834
332 Bayfront Mitigation 4,464,348 2,468,139 ‐ 2,468,139 6,932,487 353 Downtown Public Amenity 2,185,398 318,308 ‐ 318,308 2,503,707 369 Community Amenities ‐ 9,405,000 ‐ 9,405,000 9,405,000 395 Developer Funded Projects ‐ ‐ ‐ ‐ ‐
397 American Rescue Plan Act ‐ 8,300,500 917,583 7,382,917 7,382,917 201 EIR Fees 616,356 15,400 620,301 (604,901) 11,455 202 Miscellaneous Trust 249,728 1,341 1,935 (594) 249,134 Housing Activity
221 Housing Special Revenue 6,603,191 74,532 2,425 72,107 6,675,298 222 Below Mrkt Rt Housing Spec Rev 31,512,890 1,087,200 189,220 897,980 32,410,870 223 Federal Revenue Sharing 126,684 555 2,425 (1,870) 124,813 224 Community Devlpmt Block Grant 1,381,927 1,287 2,425 (1,138) 1,380,789 364 HUT Repair and Maintenance 12,902 520,170 ‐ 520,170 533,072 Library & Community Service
203 Donations ‐ Library and CS ‐ 32,451 36,264 (3,813) (3,813) 251 Big Lift (Library) ‐ 190,000 166,329 23,671 23,671 252 Childcare Food (Libray & CS) ‐ 44,000 44,000 ‐ ‐
253 Belle Haven Child Devlpmt Ctr ‐ 1,322,575 1,260,874 61,701 61,701 254 Preschool‐QRIS ‐ 14,256 5,320 8,936 8,936
256 Recreation In‐Lieu 3,686,336 3,611,850 1,323,984 2,287,866 5,974,202 304 Menlo Park Community Campus 991,270 15,163,819 2,533,252 12,630,567 13,621,837 305 Diverse Literature LSTA ‐ 20,000 784 19,216 19,216 Police Enforcement
327 Supp Law Enforcement Services 197,963 162,564 107,491 55,073 253,036 328 Downtown Parking Permits 4,753,606 58,654 176,787 (118,133) 4,635,473 Transportation. Streets, Maint
211 Heritage Tree (Transporation related) 101,776 363,460 ‐ 363,460 465,236 255 Senior Transportation ‐ 30,635 68,404 (37,769) (37,769) 351 Transportation Impact Fees 7,296,521 2,785,218 367,479 2,417,739 9,714,260 352 Transportation 934,152 8,750 28,912 (20,162) 913,990 354 Storm Drainage Fees 95,354 1,406 ‐ 1,406 96,760
355 Shuttle Program (53,542) 841,028 585,198 255,830 202,287 356 County Transp Tax (Measure A) 621,059 1,087,761 672,149 415,612 1,036,671 357 Highway Users (Gas Tax) 2,399,984 945,007 283,254 661,753 3,061,736 358 Landscape/Tree Assessment 370,703 1,224,300 701,953 522,346 893,050 359 Sidewalk Assessment 51,584 365,544 55,400 310,144 361,728 360 Measure M 93,991 146,000 104,467 41,533 135,524
361 Storm Water Management 360,651 325,582 328,097 (2,515) 358,136 362 Construction Impact Fee 5,136,012 1,605,845 1,514,048 91,797 5,227,809 363 Measure W 665,494 424,894 88,920 335,974 1,001,468 365 Landfill Post‐Closure 7,763,194 845,161 559,268 285,893 8,049,088 366 Vintage Oaks Landscape (478) ‐ (478) 478 ‐
367 Sharon Hills Park 60 ‐ ‐ ‐ 60
375 CA Coastal Consv Priority Grant ‐ ‐ 8,249 (8,249) (8,249) 376 Caltrans ‐ ‐ ‐ ‐ ‐
368 Bayfront Park Maintenance 874,038 4,798 170,519 (165,721) 708,317 370 Haven Avenue Streetscape Grant ‐ 600,000 ‐ 600,000 600,000 377 California State Parks Dept ‐ ‐ ‐ ‐ ‐
396 CA Arrearage Program Water Res ‐ 212,534 160,155 52,380 52,380 FY 2021‐22 Fcst
ATTACHMENT P Page G-1.33
Attachment P: FY 2021‐22 Forecasted Fund Balances
Audited
Fund Name and Category 6/30/2021 Rev & TI Exp & TO Sur/(Def) 6/30/2022 FY 2021‐22 Fcst
Transportation. Streets, Maint
501 General Capital Improvement 26,046,878 7,279,019 6,114,798 1,164,221 27,211,099 521 SMC Transportation Authority (4,991) ‐ ‐ ‐ (4,991) 525 CA Coastal Consv Priority Grt ‐ ‐ (1,353) 1,353 1,353 Debt Service
400 Library GO Bond 1990 360,244 2,341 ‐ 2,341 362,585 401 Recreation GO Bond 3,806,813 1,438,832 1,798,056 (359,223) 3,447,590 500 Measure T 2002 GO Bond 325,216 16,665 339,833 (323,168) 2,048 510 Library Addition 121,659 787 ‐ 787 122,446 Water Activity
600 Water Capital 16,692,291 2,128,273 1,548,627 579,647 17,271,938 601 Water Operations 26,784,868 13,986,488 8,210,224 5,776,264 32,561,132 610 Solid Waste Service 2,834,009 411,070 452,812 (41,742) 2,792,267 Internal Services
701 Workers' Compensation 601,564 1,530,816 914,725 616,091 1,217,655 702 General Liability (550,147) 996,581 1,509,226 (512,645) (1,062,792) 703 Other Post Employment Benefits 1,298,790 383,638 747,447 (363,809) 934,980 704 IT Internal Service 1,902,352 3,696,932 3,030,503 666,429 2,568,781 705 Vehicle Replacement 3,563,984 1,060,129 1,910,319 (850,190) 2,713,793 Page G-1.34
Attachment Q: FY 2022‐23 Budgeted Fund Balances
Fund Name and Category 6/30/2022 Rev & TI Exp & TO CIP Rev CIP Exp Sur/(Def) 6/30/2023 100 General $ 38,304,419 $73,984,171 $ ‐ 80,344,226 $ $ ‐ $ (6,360,055) $ 31,944,364 Non‐spendable prepaids 458,698 458,698 Project related, encumb 4,010,180 1,000,000 Strategic pension funding 3,250,860 Actual % 2,250,860 Emergency (Policy: 15‐20%) 10,300,000 15% 11,800,000 Economic (Policy: 20‐25%) 12,711,700 20% 16,000,000 Unassigned 7,572,981 434,806
Total Reserve Breakdown 38,304,419 31,944,364 One‐time, Developer, In‐lieu
111 One‐time 1,686,000 ‐ 1,350,000 ‐ ‐ 1,350,000 3,036,000 258 CRRSA 19,834 ‐ ‐ ‐ ‐ ‐ 19,834
332 Bayfront Mitigation 6,932,487 2,561,226 ‐ ‐ ‐ 2,561,226 9,493,713 353 Downtown Public Amenity 2,503,707 10,000 ‐ ‐ 300,000 (290,000) 2,213,707 369 Community Amenities 9,405,000 20,900,000 ‐ ‐ ‐ 20,900,000 30,305,000 395 Developer Funded Projects ‐ 2,250,000 2,250,000 ‐ ‐ ‐ ‐ 397 American Rescue Plan Act 7,382,917 ‐ 3,717,830 ‐ ‐ (3,717,830) 3,665,087 201 EIR Fees 11,455 ‐ ‐ ‐ ‐ ‐ 11,455
202 Miscellaneous Trust 249,134 ‐ 145,000 ‐ ‐ (145,000) 104,134 Housing Activity
221 Housing Special Revenue 6,675,298 1,000 ‐ 24,000 ‐ (23,000) 6,652,298 222 Below Mrkt Rt Housing Spec Rev 32,410,870 6,800,000 583,432 ‐ ‐ 6,216,568 38,627,439 223 Federal Revenue Sharing 124,813 500 4,000 ‐ ‐ (3,500) 121,313 224 Community Devlpmt Block Grant 1,380,789 1,500 4,000 ‐ ‐ (2,500) 1,378,289 364 HUT Repair and Maintenance 533,072 793,824 ‐ ‐ 950,000 (156,176) 376,896 Library & Community Service ‐ ‐
203 Donations ‐ Library and CS (3,813) 145,000 ‐ ‐ ‐ 145,000 141,187 251 Big Lift (Library) 23,671 295,000 260,109 ‐ ‐ 34,891 58,563 252 Childcare Food (Libray & CS) ‐ 85,000 85,000 ‐ ‐ ‐ ‐ 253 Belle Haven Child Devlpmt Ctr 61,701 2,003,000 1,432,295 ‐ ‐ 570,705 632,407 254 Preschool‐QRIS 8,936 12,000 ‐ ‐ ‐ 12,000 20,936 256 Recreation In‐Lieu 5,974,202 88,200 3,000,000 ‐ 2,682,709 (5,594,509) 379,693 304 Menlo Park Community Campus 13,621,837 3,000,000 79,163 ‐ 16,440,716 (13,519,879) 101,958 305 Diverse Literature LSTA 19,216 20,000 20,000 ‐ ‐ ‐ 19,216 Police Enforcement
327 Supp Law Enforcement Services 253,036 ‐ ‐ ‐ ‐ ‐ 253,036 328 Downtown Parking Permits 4,635,473 100,000 195,600 ‐ 2,400,000 (2,495,600) 2,139,873 Transportation. Streets, Maint
211 Heritage Tree (Transporation related) 465,236 ‐ 10,000 ‐ 135,000 (125,000) 340,236 255 Senior Transportation (37,769) 43,700 ‐ ‐ ‐ 43,700 5,931 351 Transportation Impact Fees 9,714,260 983,000 ‐ 5,000,000 10,934,567 (4,951,567) 4,762,693 352 Transportation 913,990 ‐ ‐ ‐ 909,692 (909,692) 4,298 354 Storm Drainage Fees 96,760 1,800 97,000 ‐ ‐ (95,200) 1,560 355 Shuttle Program 202,287 1,293,151 1,192,227 ‐ ‐ 100,924 303,211 356 County Transp Tax (Measure A) 1,036,671 1,000,000 1,473,999 ‐ 404,940 (878,939) 157,732 357 Highway Users (Gas Tax) 3,061,736 1,021,080 19,613 ‐ 4,050,940 (3,049,473) 12,263 358 Landscape/Tree Assessment 893,050 1,287,457 1,503,667 ‐ ‐ (216,210) 676,839 359 Sidewalk Assessment 361,728 305,838 27,050 ‐ 302,512 (23,724) 338,004 360 Measure M 135,524 140,000 140,000 ‐ ‐ ‐ 135,524 361 Storm Water Management 358,136 375,862 458,137 ‐ ‐ (82,275) 275,860 362 Construction Impact Fee 5,227,809 865,000 85,775 ‐ 3,787,020 (3,007,795) 2,220,014 363 Measure W 1,001,468 425,000 ‐ ‐ 750,000 (325,000) 676,468 365 Landfill Post‐Closure 8,049,088 932,083 521,775 ‐ 3,801,155 (3,390,847) 4,658,241 366 Vintage Oaks Landscape ‐ ‐ ‐ ‐ ‐ ‐ ‐
367 Sharon Hills Park 60 ‐ ‐ ‐ ‐ ‐ 60
375 CA Coastal Consv Priority Grant (8,249) ‐ ‐ 500,000 ‐ 500,000 491,751 376 Caltrans ‐ ‐ ‐ 426,000 ‐ 426,000 426,000 368 Bayfront Park Maintenance 708,317 3,000 258,916 ‐ ‐ (255,916) 452,400 370 Haven Avenue Streetscape Grant 600,000 ‐ ‐ ‐ 600,000 (600,000) ‐ 377 California State Parks Dept ‐ ‐ ‐ 798,950 ‐ 798,950 798,950 396 CA Arrearage Program Water Res 52,380 ‐ ‐ ‐ ‐ ‐ 52,380 FY 2021‐22 Fcst FY 2022‐23 Budget
ATTACHMENT Q Page G-1.35
Attachment Q: FY 2022‐23 Budgeted Fund Balances
Fund Name and Category 6/30/2022 Rev & TI Exp & TO CIP Rev CIP Exp Sur/(Def) 6/30/2023 FY 2021‐22 Fcst FY 2022‐23 Budget
Transportation. Streets, Maint
501 General Capital Improvement 27,211,099 6,450,500 429,476 5,015,300 37,469,788 (26,433,464) 777,634 521 SMC Transportation Authority (4,991) ‐ ‐ ‐ 170,000 170,000 165,009 525 CA Coastal Consv Priority Grt 1,353 ‐ ‐ ‐ ‐ ‐ 1,353 Debt Service
400 Library GO Bond 1990 362,585 ‐ 12,545 ‐ ‐ 12,545 375,130 401 Recreation GO Bond 3,447,590 2,375,456 ‐ 2,350,456 ‐ 25,000 3,472,590 500 Measure T 2002 GO Bond 2,048 ‐ 1,500 ‐ ‐ 1,500 3,548 510 Library Addition 122,446 ‐ 750 ‐ ‐ 750 123,196 Water Activity
600 Water Capital 17,271,938 1,919,425 196,894 500,000 17,287,319 (15,064,788) 2,207,149 601 Water Operations 32,561,132 13,914,073 ‐ 10,933,719 ‐ 2,980,354 35,541,486 610 Solid Waste Service 2,792,267 674,038 ‐ 276,505 ‐ 397,533 3,189,800 Internal Services
701 Workers' Compensation 1,217,655 923,217 ‐ 1,819,722 ‐ (896,505) 321,150 702 General Liability (1,062,792) 2,582,824 ‐ 1,286,150 ‐ 1,296,674 233,882 703 Other Post Employment Benefits 934,980 ‐ ‐ 934,980 ‐ (934,980) 0 704 IT Internal Service 2,568,781 3,625,584 ‐ 5,751,762 ‐ (2,126,178) 442,603 705 Vehicle Replacement 2,713,793 1,396,380 ‐ 1,570,000 ‐ (173,620) 2,540,173 Page G-1.36
FISCAL YEAR 2022-23 BUDGET ADOPTION
June 28, 2022
G1-PRESENTATION
AGENDA
General fund 5-Year forecast changes
Enabling resolutions and actions
Final City Council direction and adoption
Revenue assumptions
– Reclassified current year developer payments to Fund 332 Bayfront Mitigation – TOT annual growth rate to 5% after FY 2022-23
– Excess ERAF is reduced 10% annually, approximately 34.4% Expense assumptions
– Vacancy factor increased to 6.5% for higher current level and anticipated attrition in future years
– Service expense category was reduced by 15% to reflect non-recurring Reserve impacts
– Total decreased from $31.9 million to $26.5 million
– Emergency contingency reserve is maintained
– Economic stabilization approximately $3.6 million below target in last 2 years – Unassigned reserve cannot be negative
GENERAL FUND 5-YEAR FORECAST CHANGES
3 GENERAL FUND 5-YEAR FORECAST CHANGES
4 GENERAL FUND 5-YEAR FORECAST CHANGES
5 ENABLING RESOLUTIONS
6 Adopts the fiscal year 2022-23 budget and capital improvement plan authorizing appropriations
Authorizes changes directed during adoption and clerical clean-up Authorizes payments up to budgeted amounts for:
– Debt service on currently-issued debt
– Utilities
– Employee benefits
– Inter-governmental agreements
– City Attorney fees
– IT ISF hardware and software subscription services
RESOLUTION FOR FY 2022-23 BUDGET
7 Establishes the appropriations limit at $75.5 million Meets California Government Code requirements
Appropriations limit calculations
– Prior year limit, $71.2 million, plus population and inflation adjustment – Proceeds of taxes subject to limit total $55.1 million – Results in appropriations $20.4 million below limit
Amounts may be adjusted depending on direction received during adoption
RESOLUTION FOR APPROPRIATIONS LIMIT
8 Establishes a consecutive utility users’ tax temporary reduction 12-month maximum reduction length
Rate set to 1 percent for all categories, lowered from 2.5-3.5 percent in Menlo Park Municipal Code
Previous temporary reduction expires on September 31, 2022 if not adopted
RESOLUTION FOR UUT REDUCTION
9 Sets the schedule for pay for all regular classifications Resolution No. – effective date July 3, 2022
– Implements previously agreed-upon COLA deferred due to effects of pandemic – Effective date based on agreements between City and SEIU, AFSCME, and unrepresented confidential employees
Updated attachment to reflect PSA change
RESOLUTION FOR SALARY SCHEDULE
10 Resolution No. extend rate assistance program
– Continue program to June 30, 2023
– Re-certify eligibility according to PG&E CARE program
RESOLUTION FOR RATE ASSISTANCE PROGRAM
11 Designating American Rescue Plan Act (ARPA) Final Rule – Confirming Fund 397 as controlling fund for administration – Confirming current expenditures of $847,740 for fiscal year 2021-22 – Designating a standard allowance of $10 million in revenue loss, not to exceed award of $8.3 million
RESOLUTION FOR ARPA
12 Further direction to staff on fiscal year 2022-23 budget – Service level enhancements
– ERAF reduction of 10% per year beginning FY 2023-24
– ARPA utilization in General Fund for revenue replacement – Utility User’s Tax necessity for financial health of the City (2 years, 2/3 vote) – Utility User’s Tax rate of 1% percent (1 year, majority) – Emergency and economic reserves policy level (are maintained in fiscal year 2022-23, but may fall below policy level in the last two years of the five-year forecast)
Adoption of enabling resolutions and award level before July 1 Publication of fiscal year 2022-23 budget document in August January 2023 goal-setting session
– City Council priorities and work plan
February 2023 mid-year budget amendments
NEXT STEPS
13 Adopt resolutions, establish award levels & bid rules:
– Resolution adopting the fiscal year 2022-23 budget and capital plan – Resolution to establish the appropriations limit
– Resolution to establish 1% UUT rates through June 2023 – Resolution amending the salary schedule effective July 3, 2022 – Resolution extending rate assistance program through June 2023 – Resolution to establish direction for administration of ARPA – Accept award memo for award level and bid rules
RESOLUTIONS AND AWARD LEVEL
14 THANK YOU
Library and Community Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org
STAFF REPORT
City Council
Meeting Date: 6/28/2022
Staff Report Number: 22-124-CC
Regular Business: Direction on the Burgess Pool aquatics operator agreement negotiation
Recommendation
Staff recommends that the City Council:
1. Review this update about ongoing negotiations to amend the professional services agreement between the City and Team Sheeper, Inc. (Provider);
2. Provide direction to staff regarding agreement terms proposed by Provider; and
3. Authorize the city manager and city attorney to complete the negotiations per City Council direction.
Policy Issues
City Council provides policy direction to the city manager regarding services to the community; authorizes the city manager to negotiate and execute professional services agreements with service providers; and sets prioritization for the use of City resources to serve the community.
Background
On March 27, 2018, City Council authorized the city manager to execute an Agreement with Provider for aquatics programming at Burgess Pool and Belle Haven Pool (Attachment A.) The Agreement has been amended twice as necessitated by construction of the Menlo Park Community Campus (MPCC) project and health regulations resulting from the COVID-19 pandemic. In 2021, at City Council’s direction, the Belle Haven Pool was removed from the Agreement due to that pool being closed to make way for a new outdoor aquatics center that is now under construction as part of the MPCC project.
The term of the current Agreement ends August 31, 2022; however, Section 3 of the agreement automatically extends the Agreement for 12 months through August 31, 2023, absent any action by either party. Either party may provide written notification at least 180 days in advance of intent to either: a) terminate the Agreement; or, b) evaluate the terms and conditions of the Agreement.
On February 8, 2022, the City Council authorized the city manager and city attorney to negotiate an amendment to the professional services agreement with Provider, to extend the term of the agreement through August 31, 2023 or the opening of the MPCC aquatics center, whichever comes first. The City Council further directed staff to prepare a request for proposals (RFP), including outreach and in-house management options, to be issued in Fall 2022 for operation of the Burgess Pool and future MPCC aquatics center, and to which Provider will be invited and encouraged to respond (Attachment B.) On February 25, 2022, Provider gave the City notice that Provider was invoking its right under Section 3 of the March 27, 2018, Agreement to not automatically renew the Agreement and requesting an evaluation of the terms and conditions of the Agreement. On March 2, 2022, the City gave Provider notice that the City was invoking its right under Section 3 of the Agreement to not automatically renew the Agreement and AGENDA ITEM G-2 Page G-2.1
Staff Report #: 22-124-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org requesting an evaluation of the terms and conditions of the Agreement, expressing gratitude for services provided and interest in continuing the dialogue with Provider regarding Provider’s services going forward.
The City and Provider then coordinated over the subsequent weeks to focus on various operational considerations including janitorial services, facility maintenance, and mechanical equipment replacements and repairs. On May 10, 2022, Provider provided the City written notice that they intend to terminate the Agreement August 31, 2022 unless a new agreement is reached that includes revised terms.
Staff and Provider then commenced negotiations regarding the terms of the Agreement. City staff sent Provider proposed revised terms May 2, 2022. Provider then responded with further revised terms May 26, 2022. City staff and Provider met on three occasions to discuss each party’s terms.
Analysis
Below are some of the substantive terms proposed by Provider as of May 26, 2022.
A. Exclude Burgess Pool from upcoming RFP. The most notable of Provider’s new proposed terms is that the upcoming RFP for an aquatics operator only focus on the new MPCC pool, and not include Burgess Pool. Provider has described this desired term as a “dealbreaker,” meaning that if the RFP includes Burgess Pool then Provider would allow the current agreement to expire and would cease operations at Burgess Pool effective August 31, 2022.
B. Duration of agreement. Provider requests a minimum five-year agreement at Burgess Pool, which Provider states is necessary for stability of their business and workforce.
C. Compensation for delays in facility maintenance and repairs. Provider requests compensation from the City for lost revenue resulting from extended pool closures that are caused by maintenance and repair delays on the City’s part. Other cities’ agreements with third-party operators sometimes have terms to similar effect.
D. Revenue share. Provider requests that revenue share be eliminated from the agreement. Past revenue to the City from this arrangement was $0 in 2021 and 2020, and approximately $24,000 in 2019.
E. Management fee. Provider requests that the City pay Provider $10,000 per month to operate Burgess Pool, with adjustments every year for inflation. In calendar year 2021, Provider reported total income of $2.102 million offset by total expenses of $1.830 million. In calendar year 2019, before the pandemic with both pools operating a full year, Provider reported total income of $3.396 million offset by total expenses of $3.220 million.
Considerations and direction
Staff seeks direction from the City Council regarding the above proposed terms. Some key questions for City Council’s consideration:
1. Whether to focus the upcoming RFP on MPCC pool only; or keep Burgess Pool in the RFP.
2. Is there interest in extending Provider’s agreement at Burgess Pool beyond August 31, 2022?
3. Should the City elect not to renegotiate and renew Provider’s agreement beyond August 31, 2022 and begin search for a new operator?
4. Is there interest in changing Provider’s current compensation and/or revenue share? Next steps
Per City Council’s direction, staff is preparing an analysis and City Council study session about future aquatics operations tentatively August 9, followed by issuance of an RFP for the new MPCC pool in late September.
Page G-2.2
Staff Report #: 22-124-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Regarding the current negotiation and proposed terms outlined above, staff recommends that the City Council:
1. Provide direction to staff regarding the agreement terms proposed by Provider; and
2. Authorize the city manager and city attorney to complete the negotiations per City Council direction.
Should City Council so direct, staff will present Provider with any additional or revised terms as proposed by the City Council.
Impact on City Resources
In the current Agreement, the City is responsible for maintenance of the Burgess Pool facility including mechanical and facility repairs, custodial and landscaping services, utilities (water, sewer, electricity, gas, telephone and internet), pool maintenance chemicals and supplies. These expenses are estimated total $620,000 in fiscal year 2021-22.
Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any physical change in the environment.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Hyperlink – February 9, 2021 City Council Staff Report:
menlopark.org/DocumentCenter/View/27336/F5-20210209-CC-Burgess-pool-contract-extension B. Hyperlink – February 8, 2022 City Council agenda item, I1. (page 185):
beta.menlopark.org/files/sharedassets/public/agendas-and-minutes/city-council/2022- meetings/agendas/20220208-city-council-agenda-packet.pdf Report prepared by:
Sean Reinhart, Library and Community Services Director
Report reviewed by:
Justin Murphy, Interim City Manager
Nira Doherty, City Attorney
Page G-2.3
DIRECTION ON THE BURGESS POOL AQUATICS
OPERATOR AGREEMENT NEGOTIATION
City Council – June 28, 2022
G2-PRESENTATION
Update
Since the publication of the agenda packet for the June 28, 2022, City Council meeting:
• Team Sheeper, Inc. (Provider) gave the City written notification that they have withdrawn their request for a management fee.
June 28, 2022
Provider’s requested terms
June 28, 2022
A. Exclude Burgess Pool from upcoming aquatics RFP
B. Minimum five-year agreement at Burgess Pool
C. Compensate Provider for lost revenue resulting from extended pool closures caused by maintenance and repair delays
D. Eliminate revenue share from the agreement.
4 Key considerations and direction
June 28, 2022
Should the City:
A. Focus the RFP on MPCC pool only; or keep Burgess Pool in the RFP? B. Extend Provider’s agreement at Burgess Pool past August 31, 2022? C. Elect not to renegotiate and renew Provider’s agreement; and begin search for a new operator?
D. Change the revenue share?
Next steps
June 28, 2022
Per City Council’s direction, staff is preparing an analysis and City Council study session about future aquatics operations tentatively August 9, followed by issuance of an RFP for the new MPCC pool in late September.
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org
STAFF REPORT
City Council
Meeting Date: 6/28/2022
Staff Report Number: 22-125-CC
Informational Item: City Council agenda topics: July 2022 Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.
Policy Issues
In accordance with the City Council procedures manual, the mayor and city manager set the agenda for City Council meetings.
Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through July 26, 2022. The topics are arranged by department to help identify the work group most impacted by the agenda item.
Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m. Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. City Council agenda topics: July 2022
Report prepared by:
Judi A. Herren, City Clerk
AGENDA ITEM H-1 Page H-1.1
Through July 2022
Tentative City Council Agenda
# Title Department Item type City Council action
1 Master Fee Schedule ASD Public Hearing Approve2 Personnel activity report as of June 30, 2022 ASD Informational No action3 Approve funding for 335 Pierce Road (predevelopment CLT, loan authorization docs) CDD Regular Approve4 Authorize the city manager to enter into master professional agreements with geotechnical firms for building permit review services CDD Consent Approve 5 Adopt Community Amenity Implementing Regulations and Updated Amenities List CMO Regular Adopt resolution6 Adopt Resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public CMO Consent Adopt resolution7 EQC Quarterly Report to City Council CMO Advisory body reports Receive and file8 Receive and file 2021 priorities, work plan quarterly report as of June 30, 2022, and advisory body work plan update CMO Consent Receive and file9 Special events ordinance-second read/adopt CMO Consent Adopt ordinance 10 Waive first readings and introduce ordinances amending the Parks and Recreation ordinances related to special events and film permitting CMO Regular Decide 11 Tentative-Ballot measure direction from 6/28 CMO, CAO Public Hearing12 MPCC project updates: Community survey, budget LCS Study Session Direction to staff13 Options for city observances based on holidays of religious origin LCS Informational No action14 706 Santa Cruz Avenue - Tentative Map Extension Request PW Public Hearing Adopt resolution15 Adopt Reso XXXX to reduce the posted speed limit in school zones consistent with the California Vehicle Code PW Consent Adopt resolution16 Approve Scope of Work for Quiet Zone Implementation Plan PW Regular Approve17 Automated water meter reading project agreement PW Consent Approve18 Confirm existing public improvement agreement with Greystar for Menlo Uptown or update to remove improvements on Willow Road PW Regular Approve19 Next steps for Willow/U.S. Highway 101 interchange landscaping PW Study Session Direction to staff20 Study session on level of service analysis PW Study Session Direction to staff ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
Page H-1.2
PW-Public Works
ATTACHMENT
A
Police
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org
STAFF REPORT
City Council
Meeting Date: 6/28/2022
Staff Report Number: 22-126-CC
Informational Item: Re-Imagining Public Safety Ad Hoc Subcommittee update
Recommendation
The purpose of this informational item is to provide an update to the public and to the City Council on the work being done in the Ad Hoc Re-Imagining Public Safety Subcommittee (Subcommittee.) Policy Issues
In accordance with the City Council procedures manual, the city manager and the Mayor set the agenda for City Council meetings. The Subcommittee consists of Vice Mayor Wolosin and City Councilmember Taylor, who wanted to update the City Council and public.
Analysis
The Subcommittee was formed in August 2021 to facilitate communication and understanding between the police department and the community and explore contemporary policing practices that meet the interests and needs of the community for the feeling of safety and satisfaction with professional provision of public safety services in this City. The Subcommittee has met nearly 20 times to date.
Since the last update in January 2022, the City held “safe space focus groups” in each of the City’s five represented Districts. These convenings were facilitated by an academic, and were without police presence, in an effort to provide an unencumbered space for members of the public to share frank feedback about policing. A wrap-up Town Hall meeting with the police department was also held to review the depersonalized and anonymous feedback generated from the “safe space” meetings.
Attachment A provides an informational report which summarizes the progress to date from these meetings, and a picture at the future objectives of the Subcommittee and the police department.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Memorandum – informational report – Subcommittee update
AGENDA ITEM H-2 Page H-2.1
Staff Report #: 22-126-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Report prepared by:
Dave Norris, Police Chief
Reviewed by:
Justin Murphy, Interim City Manager
Page H-2.2
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Police
MEMORANDUM
Date: 06/28/2022
To: City Council via Interim City Manager Murphy
From: Re-imagining Public Safety Ad Hoc Subcommittee (via Chief Norris) Re: Informational Report - Re-imagining Public Safety Subcommittee Update Honored City Council –
The following is an update on the Subcommittee, which has had nearly twenty interactive sessions to date.
The Subcommittee has engaged with Dr. Terri Givens, a local Author and Professor, to help facilitate and provide some organization and structure to the Subcommittee’s work. Structural discrimination and bias are an ongoing challenge for the city and its institutions. Menlo Park is reckoning with ways to create a more welcoming and inclusive environment for all community members.
The Ad Hoc Subcommittee to Re-imagine Public Safety was formed in August 2021 to facilitate communication and understanding between the police department and the community and explore contemporary policing practices that meet the interests and needs of the community for the feeling of safety and satisfaction with professional provision of public safety services in this City. The Subcommittee has met nearly 20 times to date.
These meetings included a workshop through which we established the procedures for conducting a series of listening sessions throughout the city, without the police department present, in order to be as thorough and unfettered as possible as our city explored the relationship between the community members and the police.
• There were to be 5 sessions – one in each City Council District – followed by a 6th session which was a Town Hall reviewing the results of the sessions.
• Each of the District sessions was held without Police Department personnel present, facilitated by Dr. Terri Givens, and the information was collected and de-personalized by Dr. Givens’ staff. The meetings was not recorded in order to preserve the privacy of the community members present. • Prior to the sessions, the City generated:
o A statement of support by the City to introduce the sessions to the public. o A video endorsement of the process by the Police Department o An introductory message and biography for Dr. Givens which included guidelines for creating “a brave and safe space” to discuss policing in Menlo Park The five listening sessions were held from March through May 2022:
• District 5 – March 23, 2022
• District 4 – March 30, 2022
• District 3 – April 13, 2022
• District 1 – April 27, 2022
• District 2 – May 11, 2022
The review of information was presented in a Town Hall Meeting on June 1, 2022. The meeting included a Page H-2.3 ATTACHMENT A
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org 2 presentation by the Police Department that reviewed the feedback generated from the listening sessions, including topics for ongoing discussion and questions for consideration, a glimpse at the information the Police Department intends to provide to answer some of these questions, and a review of next steps.
Topics generated in the listening sessions included:
• Budget and Staffing
• Neighborhood Watch / Business Watch
• Open Houses / Ride-Alongs
• RIPA and Calls for Service / Stop Data
• Police Advisory Group
• Parking Enforcement
• Emergency / Disaster Preparedness
• Mutual Aid and Interoperation between Police Departments • MPPD in other cities / Other city PDs in MP
• Body Worn Cameras
• Police Access of Other Cameras and License Plate Readers • Crisis Intervention / Mental Health Training for Police • Code Enforcement
Questions generated in these sessions included:
• How can we work together to address bias concerns / build trust? • Is it possible to see more police on foot / on bicycles? • How do we find out more when an incident is happening? • What information do we / should we get back when we call for the police? • What can be done to ensure complaints/concerns are not dismissed or retaliated against? • How do we learn more about road safety & traffic enforcement? • Can MPPD make crime stats and other data more readable? • What are the demographics of MPPD personnel compared to the community? • Are officers required to follow rules of the road / parking rules? • Why do police park with their vehicles running and locked? • What information is available on the web or in social media from MPPD? • Can MPPD make the compliment / complaint process easier / more accountable? • What is MPPD doing to address Homelessness and Mental Health Crises? • What bias awareness / mental health crisis / de-escalation training is available to MPPD? • What is MPPD learning from other departments – locally and nationally? • What drives and motivates MPPD police officers?
• How are calls for service prioritized?
• Why has MPPD shifted to SUVs on patrol?
The presentation was followed by a “Q&A” session which was accomplished in a panel format with the Police Department Command Staff on hand. There were additional questions remaining which will soon be answered in a similar format.
Page H-2.4
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org 3 Some of the next steps include:
• Transparency presentations by the PD to review the organizational structure, budget, how we accomplish our policing goals and how we recruit, hire, train, and hold accountable our team members
• Plans to show what we currently do, and show interaction and transparency with the community through revised multimedia output, data dashboards, and engagement and education initiatives • Revision of our compliment and complaint process to make it as easy, open, receptive, and accountable as possible
• Formation of a Community-Police Advisory Roundtable to discuss ongoing issues and concerns in policing, and ensure MPPD is moving in the right direction for our community The Police Department and Subcommittee would like to plan a Study Session for July or August to bring this information more fully in front of City Council, and discuss the duration of the formal Subcommittee and direction for ongoing efforts in keeping the City Council and Community abreast of our constantly evolving efforts to keep all those who live, visit, work and play in Menlo park feeling safe and secure.
Respectfully submitted on behalf of the Ad Hoc Re-imagining Public Safety Subcommittee by:
Chief Dave Norris, Menlo Park Police Department.
Reviewed by:
Interim City Manager Justin Murphy
Page H-2.5
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org
STAFF REPORT
City Council
Meeting Date: 6/28/2022
Staff Report Number: 22-127-CC
Informational Item: Receive and file an update on the solid waste and water rate assistance program
Recommendation
Staff recommends the City Council receive and file an update on the solid waste and water rate assistance program.
Policy Issues
City of Menlo Park’s mission statement is to serve the community’s current and future needs, provide special assistance to those in need, and support the City’s diverse neighborhood and population. On June 22, 2021, City Council adopted Resolution No. 6638 (Attachment A) to authorize the extension of solid waste and water rate assistance program between July 1, 2021, and June 30, 2022, to provide financial relief on residents’ utility bills. Because the rate assistance program is funded through the general fund and not the rate revenue collected through property-related fees and charges, the program is compliant with Article XIIID of the California Constitution.
Background
On December 8, 2020, the City Council approved Resolution No. 6603 to increase solid waste rates for 2021, 2022, 2023, 2024 and 2025. The rates for 20 and 32-gallon solid waste cart customers increased $5.50 per month over five years, or a total of $330.
Also December 8, 2020, the City Council approved a rate assistance program to provide financial relief to Menlo Park residents. The program provides opportunities for eligible residents to receive discounts on their solid waste (Recology) and water (Menlo Park Municipal Water) bills. It uses the Pacific Gas and Electric (PG&E) California Alternative Rates for Energy (CARE) program as the sole enrollment qualification to:
• Encourage residents to apply for CARE, a program that offers a monthly minimum of 20 percent discount on gas and electricity; and
• Streamline the application process.
Qualified households receive a 20 percent discount on their solid waste rates and a 50 percent reduction on their 5/8-inch water meter service charge. The solid waste discount applies to all qualified households, whereas the water discount only applies to households living in the Menlo Park Municipal Water (MPMW) service area. MPMW is a City-owned enterprise funded by rate payers and serves approximately one-half of the City’s residents.
On April 27, 2021, staff provided an informational item to update City Council on the progress of the rate assistance program. With the low enrollment and the desire to provide assistance to residents with financial needs, the City Council expressed support to extend the pilot program until June 30, 2022.
AGENDA ITEM H-3 Page H-3.1
Staff Report #: 22-127-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org On May 11, 2021, the City Council adopted the MPMW rate schedule for the next five years. The rate schedule indicated an approximate monthly $5.00 increase over the next five years, which is equivalent to a total increase of $300.
On June 22, 2021, the City Council adopted Resolution No. 6638 to extend the rate assistance program to June 30, 2022. The 2022 solid waste rates range from $33.81 to $91.46, depending on the garbage cart size. Households with 20-gallon and 32-gallon solid waste carts experience the largest rate increase of $5.50, or 19 percent and 15 percent respectively. The fiscal year 2023 fixed 5/8-inch meter service charge is $28.96.
Analysis
During the pilot program between January 1, 2021 and June 30, 2021, the program enrolled:
• Twelve households who only received a discount from Recology; and • Twenty-nine households who received discounts from Recology and MPMW.
Those enrolled in the pilot program continued to receive discounts in the following fiscal year.
During fiscal year 2021-2022, the program enrolled:
• Six new households who only received a discount from Recology; and • Twenty-three new households who received discounts from Recology and MPMW.
Table 1 summaries the number of households in the City’s rate assistance program and the type of discount provided. As shown, a total of 70 households are currently enrolled in the program. For comparison purposes, California Water’s service-charge discount program had 86 Menlo Park households enrolled as of November 2020, 100 Menlo Park households as of April 2021, and 107 Menlo Park households as of May 9, 2022. Fifteen of those 107 Cal Water discount program participants are enrolled in the City’s rate assistance program to receive a discount from Recology.
Table 1: Rate assistance program participants
Discount
Pilot program:
January 1, 2021 to June 30,
2021
Fiscal year 2021-2022:
July 1, 2021, to June 30,
2022
Total participants
Recology only 12 6 18
Recology and MPMW
discounts 29 23 52
Total 41 29 70
This fiscal year, the City spent $16,280 from the general fund to support the rate assistance program. Staff spent approximately two and a half hours to enroll 29 households. The breakdown is as follows:
• $780 for contract administrative services
• $6,500 to provide discounts on the solid waste bills; and • $9,000 to provide discounts on the MPMW bills.
Staff has conducted various types of outreach and marketing for the program during the fiscal year, including:
• Partnering with Recology and MPMW to mail bill inserts that advertise the program to single-family Page H-3.2
Staff Report #: 22-127-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org customers;
• Distributing applications at the Main Library and Belle Haven branch library; • Collaborating with California Water to mail applications to their discount program participants; and • Posting the program information on social media.
As a result, approximately 100 applications were distributed to City households this year. With an increase in solid waste and water rates, staff is proposing to extending the program beyond the June 30, 2022, deadline to continue to provide financial assistance to residents in need. Staff recommends renewing the rate assistance program annually through fiscal year 2025-2026 to align with the end of the solid waste and MPMW rate schedules. Households who enroll after the pilot program (June 30, 2021) would receive discounts retroactive to three months.
Staff estimates 10 additional households would receive solid waste discounts (a total of 28 households) and 20 additional households would receive water discounts (a total of 72 households.) Therefore, in fiscal year 2022-2023, staff estimates the budget to be approximately $18,200 as shown in Table 3. This includes the administrative contractor cost (excluding staff time) and discounts for solid waste and water bills.
Table 3: Fiscal year 2022-2023 budget for rate assistance program Administrative contractor Recology MPMW
Quantity 160 applications and direct mails 28 households 72 households Total cost $1,400 $3,800 $13,000
Other cities are also experiencing an increase in solid waste and water rates as the costs to provide those services continue to rise. In response to those increases, City of San Carlos and City of Santa Clara rose their solid waste rate assistance discount from 10 percent to 20 percent and $3 to $10, respectively. On the other hand, other agencies have maintained their current discount rates. City of Mountain View continues to offer a one-time credit of $50 to be applied on residents’ water, sewer, and solid waste bills and Recology San Francisco continues to offer a 25 percent discount on their customers’ solid waste bills.
Impact on City Resources
In June 2021, City Council approved approximately $60,000 from the General Fund to support the rate assistance program from July 1, 2021, to June 30, 2022, and any unused funds would return to the general fund. If the program extends to the end of next fiscal year, the budget would be approximately $18,200 from the general fund revenues, not from the ratepayer revenues. The funding is programmed in the proposed fiscal year 2022-23 budget, and a resolution to extend the program is included for consideration as part of the fiscal year 2022-23 budget also on the June 28 City Council agenda.
Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 Page H-3.3
Staff Report #: 22-127-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org hours prior to the meeting.
Attachments
A. Resolution No. 6638
Report prepared by:
Joanna Chen, Management Analyst I
Report reviewed by:
Tanisha Werner, Assistant Public Works Director - Engineering Page H-3.4
RESOLUTION NO. 6638
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK TO
EXTEND THE SOLID WASTE AND WATER RATE ASSISTANCE PROGRAM WHEREAS, to promote equity and support Menlo Park’s diverse community, establishing a rate assistance program will help low-income households to cover basic living expenses; and WHEREAS, some rate assistance programs, such as Pacific Gas & Electricity (PG&E) California Alternative Rate Energy (CARE) program offers monthly minimum discount of 20 percent on gas and electricity; and
WHEREAS, due to the current COVID-19 pandemic and solid waste and water rate increases, some residential customers may be financially impacted; and WHEREAS, on August 25, 2020 during a study session, the City Council supported city staff to establish a rate assistance program for solid waste rates at 20 percent discount; and WHEREAS, on September 8, 2020 during a study session, the City Council supported city staff to establish a rate assistance program for Menlo Park Municipal Water customers; and WHEREAS, on November 17, 2020, the City Council allocated $1.5 million in General Fund revenues to fund the rate assistance program ($0.5 million for 2021 and $1 million for 2022 through 2025); and
WHEREAS, the rate assistance program is compliant with Article XIIID of the California Constitution and all other applicable laws because the program is funded through General Fund revenues and not rate revenues collected through property-related fees or charges; and WHEREAS, on December 8, 2020, the City Council adopted Resolution No. 6605, which established the rate assistance program and provided a timeframe for the program of January 1, 2021 through June 30, 2021; and
WHEREAS, on January 1, 2021, new solid waste rates went into effect; and WHEREAS, on April 27, 2021 the City Council received an update about extending the pilot program for fiscal year 2021-22;
WHEREAS, on July 1, 2021, new Menlo Park Municipal Water rates are scheduled to be in effect; and
WHEREAS, the City of Menlo Park’s rate assistance program should be extended to June 30, 2022.
NOW, THEREFORE BE IT RESOLVED, the program shall be comprised of the following timeframe, discount, and qualifications unless modified by the City Council by resolution:
1. Timeframe: continue on July 1, 2021 and end on June 30, 2022;
2. Discount: monthly 20 percent discount for solid waste rates and a monthly fixed discount equal to 50 percent of the 5/8-inch meter service charge for water rates; and
3. Qualifications: households must meet the following criteria to receive the discount:
ATTACHMENT A Page H-3.5
x Must be enrolled in PG&E CARE program;
x Submit most recent PG&E bill to verify CARE enrollment. Address on PG&E bill must be the same on solid waste and water bills, but names may be different; x Submit most recent Recology and Menlo Park Municipal Water bills to receive applicable discounts; and
x Re-certify eligibility according to the PG&E CARE program enrollment expiration date. Recertification will vary, depending on when the household applies to CARE.
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-second day of June 2021, by the following votes:
AYES: Combs, Mueller, Nash, Wolosin
NOES: None
ABSENT: Taylor
ABSTAIN: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this twenty-second day of June 2021.
Judi A. Herren, City Clerk
Resolution No. 6638
Page H-3.6
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org
STAFF REPORT
City Council
Meeting Date: 6/28/2022
Staff Report Number: 22-128-CC
Informational Item: ConnectMenlo Community Amenities Ad Hoc Subcommittee update
Recommendation
The purpose of this informational item is to provide an update to the public and to the City Council on the work being done in the Ad Hoc ConnectMenlo Community Amenities Subcommittee (Subcommittee.) Policy Issues
In accordance with the City Council procedures manual, the city manager and the Mayor set the agenda for City Council meetings. The Subcommittee consists of Mayor Nash and City Councilmember Taylor, who wanted to update the City Council and public.
Analysis
The Subcommittee was formed October 6, 2020 to review the community amenities list and to suggest revisions to the list for consideration by the City Council. In 2021, the City Council established the community amenity list update as a top priority. On June 22, 2021, the City Council adopted Ordinance No. 1077 establishing an in lieu fee option as envisioned as part of the ConnectMenlo process. Remaining work efforts related to community amenities include updating the list and clarifying the review and screening process.
Attachment A transmits the Subcommittee’s Draft Community Amenities Proposal to update the list. The Subcommittee would like to share the draft list as an information item so community members, advisory body members, City Councilmembers, and others have an opportunity to review it and provide feedback over the coming weeks. The Subcommittee is interested in hearing if there are items that should or should not be included on the list moving forward with the understanding that items not on the list can be considered for community amenity ‘credit’ through a development agreement, and developers also have the option of paying the ‘in lieu fee’ instead of choosing items on the list. For reference, the existing list is included as Attachment B.
No action will be taken at the City Council meeting June 28. At a future meeting, the draft list, including any applicable modifications, and the draft review and screening process will be agenized for City Council consideration and action.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
AGENDA ITEM H-4 Page H-4.1
Staff Report #: 22-128-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Attachments
A. Draft community amenities proposal – updated list
B. Hyperlink – Approved communities amenities list: menlopark.org/DocumentCenter/View/15009/6360--- Community-Amenities
Report prepared by:
Justin Murphy, Interim City Manager
Page H-4.2
6/22/22 DRAFT Community Amenities Proposal
City Council subcommittee (Councilmember Taylor and Mayor Nash) Menlo Park Resolution No. 6360 approving the community amenities list developed through the ConnectMenlo process states: “The required community amenities are intended to address identified community needs that result from the effect of the increased development intensity on the surrounding community.” Community amenities enhance the quality of life for existing Menlo Park residents located North of US 101 (particularly long-time Belle Haven residents) beyond available and reasonably expected City Services.
I. Carbon-free Transit and Enhanced Transportation
o Sidewalks, lighting, and landscaping: Enhance sidewalks, landscaping, and lighting to improve the overall walkability, safety, and aesthetics in the Belle Haven neighborhood and on Haven Avenue.
o Transit: Create an EV shuttle system to connect Bayfront residents across Menlo Park and to neighboring cities.
o Dumbarton Rail Crossing: Create a pedestrian and bicycle crossing of the Dumbarton Rail corridor between US 101 and Chilco Street. o Dumbarton Rail: Utilize the right-of-way for new transit line between Redwood City and Menlo Park in the near term with stations and a new pedestrian/bike path.
II. Community-serving Retail (in or adjacent to Belle Haven) o Grocery Store: A full-service grocery store providing a full range of goods, including fresh fruits, vegetables and meat and dairy products.
o Restaurants: A range of dining options, focused on sit-down restaurants serving residents and neighborhood employees.
o Pharmacy: A full-service pharmacy that fills prescriptions and offers convenience goods.
o Bank: A bank or credit union branch.
III. Energy, Technology, Utilities, and Communication Infrastructure in the Belle Haven neighborhood
o Underground power lines: Underground overhead electric and communications lines along Newbridge Street, Pierce Road, Terminal Avenue, and Chilco Street. o Telecommunications infrastructure: Improve existing Bayfront residents’ access to high quality, high speed broadband services.
o Soundwalls: Construct soundwalls with landscaping to reduce noise, provide cleaner air, and improve aesthetics.
• between US 101 and Kelly Park
• between US 101 and the 1100 block of Willow Road
IV. Enhanced Quality of Life
o Affordable Ownership Housing: Provide affordable ownership housing above and beyond City minimum requirements for affordable housing with a clear preference for existing long-term residents of Belle Haven.
o Anti-displacement Initiative: Fund programs to prevent displacement of current residents of Belle Haven and Haven Avenue.
o Open space: Convert undeveloped properties to new parks in the Belle Haven neighborhood.
o Sustainably fund a Bayfront Taskforce (as a non Brown Act body) to focus on High Quality Local Education, Environmental Justice, and Community Amenities.
ATTACHMENT A Page H-4.3