Menlo Park City Council
September 13, 2022

EXHIBIT A Resolution No. XXXX

Resolution No. XXXX

Resolution No. XXXX

ATTACHMENT B Page H-1.8

ATTACHMENT C
Page H-1.9
Page H-1.10
Page H-1.11
Page H-1.12
Page H-1.13
1 PLANNING COMMISSION RESOLUTION NO. 2022-13

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

MENLO PARK DETERMINING THAT THE ABANDONMENT OF A

PUBLIC UTILITY EASEMENT RUNNING OVER A PORTION OF THE
EXISITING STRUCTURE AT 248 OAKHURST PLACE IS CONSISTENT

WITH THE GENERAL PLAN AND RECOMENDING THAT THE CITY

COUNCIL APPROVE THE REQUESTED ABANDONMENT
WHEREAS, the City of Menlo Park (“City”) received an application for the vacation of a 10-foot-wide Public Utility Easement (PUE) running through a portion of an existing residence (“the Project”) in connection with an application to construct a second-floor addition and perform interior and exterior modifications to the existing nonconforming, single-story, single-family residence in the R-1-U (Single Family Urban Residential) zoning district; and
WHEREAS, the plans show a 10-foot-wide Public Utility Easement (PUE) running through a portion of the existing structure that has no utilities and has never been used; and WHEREAS, Subsection (a) of Section 8333 of the California Streets and Highways Code allows a summary vacation of an easement that has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation; and
WHEREAS, the Planning Commission of the City of Menlo Park has considered the requested abandonment of a public utility easement within the property at 248 Oakhurst Place shown on Exhibit A, which is attached and made apart hereto; and WHEREAS, the Planning Commission reviewed the proposed public utility easement abandonment request and determined that the request complies with the General Plan goals, policies, and programs in that the easement to be vacated is not necessary for public use and there have been no objections provided to the proposed abandonment by utility companies; and
WHEREAS, the Project, requires discretionary actions by the City as summarized above, and therefore the California Environmental Quality Act (“CEQA”) Public Resources Code Section §21000 et seq.) and CEQA Guidelines (Cal. Code of Regulations, Title 14, §15000 et seq.) require analysis and a determination regarding the Project’s environmental impacts; and
WHEREAS, the City is the lead agency, as defined by CEQA and the CEQA Guidelines, and is therefore responsible for the preparation, consideration, certification, and approval of environmental documents for the Project; and 










 


ATTACHMENT D Page H-1.14
Resolution No. 2022-13
2 WHEREAS, the Project is categorically except from environmental review pursuant to Cal. Code of Regulations, Title 14, §15305 et seq. (Minor Alternation in Land Use Limitations); and
WHEREAS, all required public notices and public hearings were duly given and held according to law; and
WHEREAS, at a duly and properly noticed public hearing held on July 25, 2022, the Planning Commission fully reviewed, considered, and evaluated the whole of the record including all public and written comments, pertinent information, documents and plans, prior to taking action regarding the Project.

NOW, THEREFORE, THE MENLO PARK PLANNING COMMISSION HEREBY RESOLVES AS FOLLOWS:

1. The Project is categorically except from environmental review pursuant to Cal. Code of Regulations, Title 14, §15305 et seq. (Minor Alternation in Land Use Limitations).

2. The Planning Commission hereby finds that the public utility easement abandonment would be compatible with orderly development, because the easement to be vacated has never been used, is not necessary for public use, and there have been no objections to the abandonment proposal.

3. The Planning Commission hereby finds that the proposed public utility easement vacation within 248 Oakhurst Lane shown in Exhibit A is consistent with the General Plan and recommends that the City Council approved the requested abandonment as proposed.

I, Corinna Sandmeier, Acting Principal Planner and Planning Commission Liaison of the City of Menlo Park, do hereby certify that the above and foregoing Planning Commission Resolution was duly and regularly passed and adopted at a meeting by said Planning Commission on July 25, 2022, by the following votes:

AYES: Barnes, DeCardy, Do, Harris, Riggs, Thomas
NOES: None
ABSENT: Tate
ABSTAIN: None
IN WITNESS THEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this 25th day of July, 2022.
______________________________











 


Page H-1.15
Resolution No. 2022-13
3 Corinna Sandmeier
Acting Principal Planner and Planning Commission Liaison City of Menlo Park
Exhibits
A. Legal Description and Plat Map
B. Plan Sheet











 


Page H-1.16











 


Page H-1.17











 


Page H-1.18











 


Page H-1.19
Exhibit B - Plan Sheet
(;+,%,7% 










 


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Public Works

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 9/13/2022
Staff Report Number: 22-174-CC
Regular Business: Provide direction on preferred Middle Avenue conceptual design and adopt a resolution to install
no parking zones on Middle Avenue, install an allway stop at Middle Avenue and San Mateo Drive, and authorize a temporary closure of Blake Street at
Middle Avenue
Recommendation
Staff recommends the City Council provide direction on the Middle Avenue complete street project conceptual designs and next steps as outlined in Table 2, for the following major elements:
• Bicycle facility improvements/ parking removal
• Corridor traffic calming treatments
• Intersection improvements
• Blake Street temporary closure
• Sidewalk gap closure
Additionally, staff recommends the City Council adopt a resolution (Attachment A) to install no parking zones on Middle Avenue entirely on one side and at select locations on the other side (Exhibit A of Attachment A), install an all-way stop at Middle Avenue and San Mateo Drive, and authorize a temporary closure of Blake Street at Middle Avenue using temporary materials.

Policy Issues
This project is consistent with policies and programs stated in the 2016 General Plan Circulation Element (e.g., CIRC-1.7, CIRC-1.8, CIRC-2.7, etc.) These policies seek to maintain a safe, efficient, attractive, userfriendly circulation system that promotes a healthy, safe and active community and quality of life throughout Menlo Park.

This project is a 2021 City Council priority and continued into 2022.

Design and implementation of bicycle facilities on Middle Avenue between El Camino Real and University Drive fulfill “Mitigation Measure TRA-2.1” of the Mitigation Monitoring and Reporting Program (MMRP) established in the 500 El Camino Real (i.e., Middle Plaza) Project final environmental impact report (FEIR) approved in 2017.

Background
Middle Avenue is an important part of the Menlo Park transportation network, fronting Safeway Plaza, Nealon and Lyle Parks, senior centers, preschools and a church. The street is used by people walking, bicycling, and driving for both local and through trips. Children on bicycles use Middle Avenue as a route to AGENDA ITEM I-1 Page I-1.1
Staff Report #: 22-174-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Hillview Middle School and Oak Knoll Elementary School. Others use it to access the bicycle bridge at the south end of San Mateo Drive to reach Stanford University.

Middle Avenue is currently a Class III bicycle route (i.e., bicycles and vehicles share space) due to on-street parking on both sides. Removal of parking on one or both sides of the street is required to establish Class II bicycle lanes (i.e., bicycles and vehicles have dedicated space.) Based on results of a 2020 citywide speed survey, as well as the anticipated opening of Middle Plaza, the City Council directed staff to conduct a complete street study for Middle Avenue with the following objectives:
• Enhance bicyclist and pedestrian visibility and improve safety of all street users • Provide safe and comfortable cycling and pedestrian infrastructure and encourage sustainable mode of transportation
• Increase accessibility of the corridor by supporting improvements related to Middle Plaza and ongoing study of the grade-separated pedestrian and bicycle crossing On August 23, the City Council received an informational update on the Middle Avenue Complete streets project. This update identified the outreach and analysis conducted to date and summarized the Complete Streets Commission (Commission) recommendation for next steps on the project. Attachment B provides a hyperlink to the staff report for this meeting.

Outreach conducted for the project included in-person and virtual public meetings, as well as Commission meetings. More than 600 individuals participated in the outreach process for this project. A comprehensive record of the outreach, including surveys, public outreach comments, and email messages is provided in that report. Since that time, two City Councilmembers also hosted a community meeting Saturday, September 2 to review the project elements and one City Councilmember held an online informational session with nearby residents.

Analysis
In conjunction with community and Commission feedback, staff is recommending the preferred conceptual design options for the Middle Avenue complete street project in Table 2, as categorized below:
• Bicycle facility improvements
• Corridor traffic calming treatments
• Intersection improvements
• Blake Street temporary closure
• Sidewalk gap closure
The design and implementation of approved bicycle facilities on Middle Avenue between El Camino Real and University Drive will be fulfilled by Stanford as part of the Middle Plaza MMRP. As a result, exhibits of the corridor are generally split by implementing party (i.e., Stanford and the City.) For simplicity, the intersection design options are shown as a separate exhibit as these options could be paired with multiple bicycle facility options.

Bicycle facility improvements
Three options were developed, including the option of reconfiguring the Nealon Park frontage parking spaces for other uses, (Attachment C):
• Option 1 (entire corridor): Class II bicycle lanes with a two-foot buffer on each side (all dimensions are Page I-1.2
Staff Report #: 22-174-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org approximate.) Parking would be removed on one side.
• Option 2 (entire corridor): Class II bicycle lanes with a four-foot buffer on each side. Parking would be removed on both sides.
• Option 3: El Camino Real to University Drive only (could be paired with either Option 1 or 2 between University Drive and Olive Street)
• North side: two-way Class IV separated bikeway or Class II buffered bicycle lane • South side: preserve parking or provide Class II bicycle lane (without a buffer) All design options would reduce the travel lanes to 10-feet and provide at least five-foot wide bicycle lanes.

Corridor traffic calming treatments
Table 1 summarizes the locations and recommended measures with the objective of providing lower vehicular speeds and safer crossing opportunities (see Attachment C for illustration.) Table 1: Proposed traffic calming measures
Locations Issues/challenges Potential traffic calming measures Blake Street
Located across from Nealon Park, high
volume of pedestrians and bicyclists
crossing street at Blake Street
• Raised crosswalk
• Flashing beacons*
Arbor Road Located across from Lyle Park, church, and
preschool
• Raised crosswalk
• Flashing beacons
San Mateo Drive Road alignment not feasible for roundabout • All-way stop signs • Bulb-out/Curb extension on Middle Avenue
Olive Street T-intersection not feasible for roundabout • Bulb-out/Curb extension on Middle Avenue Cotton Street Potential cut-through route • Raised crosswalk Locations TBD Speeding, education • Speed feedback signs (2 each direction) • Speed hump (1)
* A rectangular rapid flashing beacon was recently installed at this location as part of the Nealon Park sidewalk project Intersection improvements
Staff evaluated potential intersection improvements at three locations:
• El Camino Real – staff explored intersection improvements to provide dedicated space and signal improvements to better separate bicyclists and pedestrians from vehicular traffic, as well as potential driveway changes at nearby properties that might improve safety • University Drive – staff explored removing a right turn pocket in the westbound direction to reduce intersection complexity and a potential trial of a mini-roundabout using temporary materials • Olive Street – staff explored removing a right turn pocket in the westbound direction to reduce intersection complexity
Blake Street closure
Staff met with Blake Street residents and discussed potential trial phase options to implement a temporary Blake Street closure. Generally, residents supported closing vehicular access to Middle Avenue while maintaining access to College Avenue. Any temporary closure would be designed to permit access by emergency vehicles, pedestrians, and bicyclists.

Sidewalk gap closure
Construction of a sidewalk on the south side of the street could take place within the City right-of-way, but Page I-1.3
Staff Report #: 22-174-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org would require removal of a number of street trees, including some heritage trees, as well as landscape features and irrigation in front of numerous residences. Based on the construction cost of a recent sidewalk project, staff estimated that approximately $4 million would be needed to complete approximately 3,000 feet of missing concrete sidewalk.

Recommendations
Table 2 summarizes Commission recommendations from the July 13 meeting, and details recommended by staff to be incorporated into engineering design and next steps.

Page I-1.4
Staff Report #: 22-174-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Table 2: Project recommendations
Elements Commission recommendation Design details/next steps Bicycle facility/
parking removal
• Supported new bicycle lanes and
preferred parking removal on one
side
• Suggested incorporating bus stops
and shared pedestrian/ bicycle
space into final design
• Class II bicycle lanes with small (approximately 2’
buffer) and 5 to 6’ bicycle lanes
• Parking removal
• El Camino Real to University Drive – remove from
north side of the street,
• Nealon Park – reconfigure frontage to parallel
parking spaces
• University Drive to Olive Street – remove from south
side
• Request that staff explore options
for additional parking removal where
feasible. Deferred final parking
retention decision to staff
• Additional parking removal near raised crossings and
intersections and in front of Lyle Park and the New
Community Church*
Corridor traffic
calming
• Supported staff recommendations • Proceed with next steps for design/ implementation • Supported trial closure of Blake
Street
• Continue to work with residents to design/ implement
trial closure at Blake Street
El Camino Real
Intersection
• Supported dedicated intersection
(Attachment D)
• Explore as part of design process
• Initiate dialogue with Safeway and Shell gas station
property owners on right of way impacts based on
design
• Supported a leading pedestrian
interval as a short term improvement
• Supported evaluation of no right
turn on red on eastbound and
protected left turn phases on Middle
Avenue as long term improvements
• Proceed with short and long term improvements per
Commission recommendations
Safeway and Shell
gas station
driveways
• Supported ongoing monitoring of
conditions at the Safeway driveway
but no changes
• Supported Shell gas station
driveway closure
• Initiate dialogue with Shell gas station property owner on driveway operation
University Drive
intersection
• Supported right turn removal for
bulbouts
• Supported pilot of a miniroundabout and potential permanent installation pending outcome of the
pilot (Attachment E)
• Develop design for pilot mini-roundabout as part of
the design process
• Implementation would require substantial staff
resources to install, monitor, and evaluate the pilot
Depending on staffing levels at that time, it may
become necessary to defer the pilot or put another
discretionary transportation project on hold
Olive Street
intersection
• Supported right turn removal for
bulbouts • Proceed with Commission recommendations
Sidewalk gaps • Supported continuous sidewalk • Add project to the 5-year Capital Improvement Program
* Staff has reviewed and believes that the locations where additional parking removal may be appropriate include near intersections and raised crosswalks in accordance to Section 3B.19 of the California Manual on Uniform Traffic Control Devices (CAMUTCD) to improve sightlines (Attachment F) and near Lyle Park and the New Community Church because of availability of parking in on-site lots and on side streets. Parking removal near Lyle Park and the church will be confirmed through further parking analysis before implementation.

Page I-1.5
Staff Report #: 22-174-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Next Steps
If approved, staff is proposing to implement the project as follows:
• El Camino Real to University Drive: Staff will direct Stanford to design and implement the approved bicycle lane concept and improvements, consistent with the conditions of approval for Middle Plaza. This work is anticipated to start immediately on approval and be completed in the next nine to 12 months. • University Drive to Olive Street: Staff will solicit design proposals from qualifying consultants to complete design and estimate the cost of improvements (e.g., bicycle lane, traffic calming treatments, signal improvements, mini-roundabout, etc.) Staff may pursue grants and/or return to City Council in a future budget cycle to fund the improvements that exceed the existing capital improvement program allocation.

Staff anticipates that the final design will require 12 to 15 months to complete. Parking removal will take place after design is complete, 30 days prior to when installation of the bikeway would begin on Middle Avenue. Other elements of the project, in particular intersection improvements at El Camino Real, are expected to take longer to implement since Caltrans approval of the design and permits are required.

The stop sign installation at San Mateo Drive can be implemented in advance of the design of other elements if directed.
• Blake street temporary closure: Staff will take the lead on design, coordination, and installation the temporary closure. Staff anticipates installing the temporary closure within the next six months. • Private property coordination: staff will initiate dialogue with Safeway and Shell gas station property owners on driveway improvements and right of way needs for intersection improvements at Middle Avenue and El Camino Real.
• Roadway travel pattern / data collection: staff will collect 24-hour daily roadway volumes counts on nearby perpendicular streets (e.g., Arbor Road, San Mateo Drive, Cotton Street) and parallel streets (e.g., College Avenue, Cambridge Avenue, Santa Cruz Avenue), before and after the project implementation, to evaluate travel patterns. These will be conducted as part of the City’s regular traffic data collection program.
• Sunday parking occupancy survey: staff will conduct at least one Sunday parking occupancy survey at and near New Community Church during Sunday service. If substantial parking demand is evidenced that exceeds capacity on adjacent streets, staff will reevaluate the additional parking removal proposed in front of Lyle Park and the New Community Church during final design.

Impact on City Resources
Funds for project evaluation and improvement design are identified in the City’s Capital Improvement Plan in the amount of $200,000, as adopted by City Council. Design and construction for improvements along Middle Avenue between El Camino Real and University Drive would be funded by Stanford. Improvements along Middle Avenue between University Drive and Olive Street would require additional funding.

Environmental Review
The Middle Avenue complete street project is categorically exempt under the California Environmental Quality Act Article 19, § 15301 Existing Facilities - Class I since it involves minor construction on a public street. No additional vehicle miles traveled or roadway capacity will be added as a result of implementation of future bicycle lanes and traffic calming measures.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 Page I-1.6
Staff Report #: 22-174-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org hours prior to the meeting. Additional public outreach was achieved by sharing meeting information on the project website and sending email to the project interest list.

Attachments
A. Resolution
B. Hyperlink – August 23, 2022 City Council staff report:
beta.menlopark.org/files/sharedassets/public/agendas-and-minutes/city-council/2022- meetings/agendas/20220823-city-council-agenda-packet.pdf#page=446 C. Conceptual bicycle facility design plans and cross-sections D. El Camino Real intersection treatments
E. University Drive intersection treatments
F. CAMUTCD Figure: 3B-21 (CA)
Report prepared by:

Kevin Chen, Senior Transportation Engineer
Esther Jung, Associate Civil Engineer
Report reviewed by:

Hugh Louch, Assistant Public Works Director – Transportation Page I-1.7
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AUTHORIZING THE INSTALLATION OF “NO PARKING” ZONES ON MIDDLE

AVENUE, INSTALLATION OF AN ALL-WAY STOP AT MIDDLE AVENUE AND

SAN MATEO DRIVE, AND TEMPORARY CLOSURE OF BLAKE STREET AT

MIDDLE AVENUE NECESSITATED BY THE MIDDLE AVENUE COMPLETE

STREETS PROJECT
WHEREAS, on October 10, 2017, the City Council certified the Final Environmental Impact Report and approved the Development Agreement for the Middle Plaza at 500 El Camino Real project, which, as a part of mitigation measures, requires Stanford University to develop, design and implement of Class II or Class III bicycle lanes between El Camino Real and University Drive on Middle Avenue; and,
WHEREAS, on October 13, 2020, the City Council approved the citywide engineering and traffic survey to established recommended speed limits and directed staff to return with traffic calming options on Middle Avenue to achieve a desired speed of 25 miles per hour; WHEREAS, on March 9, 2021, City Council discussed yearly work plan and priorities and directed staff to develop Middle Avenue complete streets project conceptual design options, for the entire corridor, with the following objectives:
• Enhance bicyclist and pedestrian visibility and improve safety of all street users • Provide safe and comfortable cycling and pedestrian infrastructure and encourage sustainable mode of transportation
• Increase accessibility of the corridor by supporting improvements related to Middle Plaza and ongoing study of the grade-separated pedestrian and bicycle crossing; and, WHEREAS, California Vehicle Code Section 21350 authorizes local jurisdictions to install traffic control devices, including stop signs; and
WHEREAS, California Vehicle Code Section 21101 authorizes local jurisdictions to temporarily or permanently close certain streets to vehicular traffic subject to certain conditions; and WHEREAS, City of Menlo Park Municipal Code Section 11.12.010 allows the City to authorize the installation of any traffic control devices not otherwise prohibited by the California Vehicle Code; and
WHEREAS, the new proposed all-way stop at Middle Avenue and San Mateo Drive would support improved driver yielding to pedestrians crossing Middle Avenue and people bicycling to and from the bicycle bridge at the end of San Mateo Drive that is a common route for people traveling to and from Stanford University and other nearby destinations; and WHEREAS, in March 2022, staff held in-person and virtual public meetings to inform residents about the project and gather feedback from the community to shape potential bicycle improvements and traffic calming options; and
WHEREAS. nearly 100 people attended the public meetings and 600 people responded to a public survey, providing comments on current issues, needs, and priorities for the corridor; and, ATTACHMENT A Page I-1.8
WHEREAS, on July 13, 2022, the Complete Streets Commission recommended to the City Council a preferred conceptual design that includes, among other design elements:
• Establishment of “no parking” zones on one side of Middle Avenue for bicycle lane installation and additional “no parking” zones on the other side of the street where feasible • Installation of a new all-way stop sign on at Middle Avenue and San Mateo Drive • Development of a temporary closure of Blake Street at Middle Avenue; and, WHEREAS, the City of Menlo Park, acting by and through its City Council, having considered and been fully advised in the matter and good cause appearing therefore.

NOW, THEREFORE, BE IT RESOLVED, the City Council of Menlo Park does hereby authorize the establishment of additional “no parking” zones on one side of Middle Avenue and up to twenty-four spaces on the other side of Middle Avenue to address sight line issues, as shown on Exhibit A.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City of Council of Menlo Park does hereby authorize the installation of an all-way stop at Middle Avenue and San Mateo Drive.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of Menlo Park does hereby authorize the temporary closure of that portion of Blake Street to motor vehicles, while retaining access for emergency vehicles, pedestrians, and bicyclists, more specifically depicted in Exhibit A and using temporary materials to be maintained or removed at the direction of the City Public Works Director or designee.

I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the thirteenth day of September, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of September, 2022.

Judi A. Herren, City Clerk
Exhibits
A. Proposed no parking zones on Middle Avenue and temporary closure of Blake Street at Middle Avenue
Resolution No. XXXX

San Mateo Dr
Windsor Dr
Arbor Rd
University Dr
Arbor Rd
Claire Pl
Yale Rd
Fremont St
Olive St
Hobart St
Cotton St
San Mateo Dr
Hermosa Way
Santa Rita Way
Cotton St
Hermosa Way
Maywood Ln
driveway
Existing "no parking" zone Proposed "no parking" zone
20'
20'
Existing sidewalk
Legends
Proposed "stop" sign
20'

EXHIBIT A
Resolution No. XXXX Page 3 of 4
Page I-1.10
University Dr
Morey Dr
El Camino Real
Blake St
Kenwood Dr
Alto Ln

NEALON PARK

DRIVEWAY

SAFEWAY

DRIVEWAY

GAS STATION

DRIVEWAY
College Ave
Existing "no parking" zone
Proposed "no parking" zone
Proposed Blake St closure(maintain emergency access)
Existing sidewalk
Legends
Resolution No. XXXX Page 4 of 4
Page I-1.11
0'
1 INCH =
60'30'12' 120'
60 FT
El Camino Real - University Drive
Add speedfeedback sign
Add speedfeedback sign
Add speedfeedback sign
Add speedfeedback sign
Add speedfeedback sign
Add speedfeedback sign
Options to addraised crosswalk
Options to addraised crosswalk
Options to addraised crosswalk
Refer to University Dr Exhibitfor roundabout optionRefer to University Dr Exhibitfor roundabout optionRefer to University Dr Exhibitfor roundabout option Flashing beacon Raised Crosswalk Speed hump Speed feedback sign Curb extension / Bulb-out Stop sign

ATTACHMENT C
Page I-1.12
10 ft
2 ft
OPTION 1 : CLASS II BIKE LANES W/ PARKING
San Mateo Dr
University Dr
Windsor Dr
Arbor Rd
Fremont St
Arbor Rd
Yale Rd
6 ft
Claire Pl
San Mateo Dr
University Dr
Windsor Dr
Arbor Rd
Fremont St
Arbor Rd
Yale Rd
Claire Pl
42 ft
10 ft
4 ft
7 ft
Option to addbulb-out orcurb extension
Option to addcrossing and turnthe intersectioninto all-way stop Add speedfeedback sign Paint bike lane buffer
Options to install:- Raised Crosswalk- Flashing beacon
Options to install:- Raised Crosswalk- Flashing beacon
Add speedfeedback sign
7 ft
42 ft
5 ft
7 ft
Option to addcrossing and turnthe intersectioninto all-way stop Options to install:- Raised Crosswalk- Flashing beacon
Paint bike lane buffer
Add speedfeedback sign
University Drive - San Mateo Drive
Refer to University Dr Exhibitfor roundabout option
OPTION 2 : CLASS II BUFFERED BIKE LANES, NO PARKING
Refer to University Dr Exhibitfor roundabout option
Add speedfeedback sign
Options to install:- Raised Crosswalk- Flashing beacon
Flashing beacon Raised Crosswalk Speed hump Speed feedback sign Curb extension / Bulb-out Stop sign Page I-1.13
10 ft
2 ft
42 ft
Olive St
San Mateo Dr
Hobart St
Cotton St
Hermosa Way
Santa Rita Way
Hermosa Way
Option to addcrossing and turnthe intersectioninto all-way stop Paint bike lane buffer
4 ft
Olive St
San Mateo Dr
Hobart St
Cotton St
Hermosa Way
Santa Rita Way
Hermosa Way
Option to addcrossing and turnthe intersectioninto all-way stop 7 ft
10 ft
7 ft
Option to add curbextension and removeright-turn lane
42 ft
Option to add bulb-outor curb extension andremove right-turn lane 7 ft
5 ft
6 ft
San Mateo Drive - Olive Street
OPTION 1 : CLASS II BIKE LANES W/ PARKING
OPTION 2 : CLASS II BUFFERED BIKE LANES, NO PARKING
Paint bike lane buffer
Raised Crosswalk
Raised Crosswalk
Add speed hump
Add speed hump
Flashing beacon Raised Crosswalk Speed hump Speed feedback sign Curb extension / Bulb-out Stop sign Page I-1.14
Page I-1.15
Right of way
may be required
Standard Intersection Treatment Dedicated Intersection
Illustrative Only
Gas Station
Driveway Access
Control cabinet & other
utilities relocation
Hetch-Hetchy shallow
water main edge of
pavement and curb.

Signal poles may need
to be relocated
Notes:
• Improves crossing while there are no bicycle lanes on El Camino Real • Design would need to consider bus, truck, and large vehicle turning movements at intersection
• Gas station access may limit design options
• Recommend that no right turn on red from Middle Avenue - consider right turn overlap with Northbound left turn
ATTACHMENT D Page I-1.16
Illustrative Only
Notes:
• Likely requires removal of one travel lane on El Camino Real to align bike lanes and allow for corner curves and protected queuing areas • Middle Plaza entry has no bicycle lanes on the entry driveway • Middle Plaza corners need to be modified to accommodate queuing area, any reconstruction would be above the Hetch-Hetchy shallow water main • Design would need to consider bus, truck, and large vehicle turning movements at intersection
• Gas station access to Middle Avenue would need to be addressed due to proximity to corner and queuing areas
• Recommend no right turn on red from Middle Avenue
Hetch-Hetchy shallow
water main edge of
pavement and curb.

Requires changes
to Middle
Plaza entry
Middle Plaza
driveway does not
have bike lanes
Will likely require
removal of lane on
El Camino Real for
queuing areas, corner
curves, and alignment
of bike lanes
Gas Station
Driveway Access
Standard Intersection Treatment Protected Intersection
Page I-1.17
Existing Conditions Mini-Roundabout University Dr
Middle Av
Existing
gateway
featuresUniversity Dr
Middle Av
Illustrative Only
Notes:
• Assumes that bicyclists share the lane with vehicles in the roundabout
• Slip ramps could be provided at all corners to allow less confident bicyclists to use the sidewalks to navigate the roundabout • Design would need to consider bus and truck movements ATTACHMENT E Page I-1.18
California MUTCD 2014 Edition
(FHWA’s MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) Chapter 3B – Pavement and Curb Markings November 7, 2014 Part 3 – Markings

ATTACHMENT F Page I-1.19
City Attorney

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 9/13/2022
Staff Report Number: 22-170-CC
Regular Business: Waive the first reading and introduce an ordinance repealing and replacing Menlo Park Municipal Code
Section 2.04.190 relating to filling City Council
vacancies and adopt a resolution establishing the
process for appointment of candidates to City
Council seats to fill vacancies
Recommendation
Staff recommends that the City Council take the following actions:

1. Introduce by title only and waive further reading of an ordinance of the City Council of the City of Menlo Park repealing and replacing Section 2.04.190, “Filling of Vacancies on the City Council,” of Chapter

2.04 within title 2 of the Menlo Park Municipal Code (MPMC); and

2. Adopt a resolution establishing a process for appointment of candidates to City Council seats in order to fill vacancies on the City Council
Policy Issues
There is currently a conflict between State law and MPMC provisions relating to vacancies. The proposed ordinance would revise MPMC Section 2.04.190 to correct the conflict by identifying the process in Government Code Section 36512 and allowing the City Council to appoint or call a special election to fill the vacancy.

Background
At the August 23, 2022 City Council meeting, the City Council discussed MPMC Section 2.04.190 relating to filling City Council vacancies. Currently, MPMC Section 2.04.190, which codifies Ordinance No. 559, contains timing requirements that directly conflict with Government Code Section 36512. MPMC Section

2.04.190 requires that if a vacancy occurs, the City Council shall call an election to be held at the next regularly scheduled election, at least 89 days after the vacancy is created. Government Code Sections 36512(c)(1-3) specify that the special election shall be held at the next regularly established election date not less than 114 days from the call of the special election or filing of a petition. Because the provisions in MPMC Section 2.04.190 relating to the timing of the election conflict with the language in Government Code Section 36512(c)(1-3), the City would be preempted from relying on the timing requirements in MPMC Section 2.04.190.

The City Council also discussed potential options identified in Government Code Section 36512 for filling vacancies at the August 23 meeting. At that meeting, the City Council directed staff to prepare an ordinance that defaulted to the State process set forth in Government Code Section 36512, allowing City Council to determine each time a vacancy occurs whether to appoint or call a special election. Staff has also prepared a resolution setting forth the process for appointing someone to the City Council should a vacancy occur, and should the City Council elect to fill the vacancy via appointment. The Council may adopt this resolution AGENDA ITEM I-2 Page I-2.1
Staff Report #: 22-170-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org at the September 13, 2022 City Council meeting, or the resolution may be adopted when the ordinance comes back to the Council for a second reading.

Analysis

1. Ordinance repealing and replacing MPMC 2.04.190
Based on City Council direction staff prepared an ordinance that would repeal and replace MPMC Section

2.04.190 in its entirety to read as follows:
“If a vacancy occurs in the office of a member of the City Council, the City Council may appoint or call a special election in order to fill the City Council vacancy, in conformance with the provisions of Government Code Section 36512, as that Section may be amended. If the City Council decides to fill the vacancy by appointment, the appointment shall be made pursuant to an appointment process set forth in a separate resolution of the City Council, which resolution may be amended from time to time.” This change would mean that when a vacancy occurs on the City Council, the City Council would utilize the process identified in Government Code Section 36512, which sets forth the statutory requirements relating to filling vacancies in an elective or appointed office. Subdivision (b) of that Section provides two options to fill a vacancy in an elective office within 60 days from the commencement of the vacancy: either fill the vacancy by appointment or call a special election to fill the vacancy. Subdivision (b) reads in relevant part as follows:

1. If the City Council calls a special election, the special election shall be held on the next regularly established election1 date not less than 114 days from the call of the special election. A person elected to fill a vacancy holds office for the unexpired term of the former incumbent.

2. If the City Council fills the vacancy by appointment, the person appointed to fill the vacancy shall hold office pursuant to one of the following:

A. If the vacancy occurs in the first half of a term of office and at least 130 days before the next general municipal election, the person appointed to fill the vacancy shall hold office until the next general municipal election that is scheduled 130 or more days after the date the City Council is notified of the vacancy, and thereafter until the person who is elected at that election to fill the vacancy has been qualified. The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office.

B. If the vacancy occurs in the first half of a term of office, but less than 130 days before the next general municipal election, or if the vacancy occurs in the second half of a term of office, the person appointed to fill the vacancy shall hold office for the unexpired term of the former incumbent.

This proposed ordinance would eliminate the conflict between State law and MPMC Section 2.04.190 relating to timing.

2. Process for appointment
The revisions to MPMC Section 2.04.090 would provide that the appointment shall be made pursuant to an appointment process set forth in a separate Resolution of the City Council. Staff has drafted a proposed process for the City Council’s consideration that provides the following process:

A. Upon determination that the City Council desires to appoint someone to a vacant City Council seat, the city clerk shall publish a notice of the vacancy in a newspaper of general circulation, advertise in local online media and social media, and post on the City’s website at least two weeks before the meeting at

1 While there is no definition for “regularly established election” as used in Government Code § 36512(b), it can reasonably be construed to mean an election established by the City Council following the requirements for holding a special election.

Page I-2.2
Staff Report #: 22-170-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org which the City Council will consider candidates to fill a vacated position. The city clerk may also develop an application to be submitted by the candidates.

B. The notice shall provide:

1. The District in which the City Council vacancy has occurred;

2. The date, time, and place of the meeting where the City Council will conduct interviews and appoint a candidate to fill the vacancy;

3. The deadline for submitting an interested person’s name and other identified information or application prepared by the city clerk; and

4. Information about the Questionnaire identified in Section C below and where a copy of the Questionnaire may be obtained.

C. An individual who is interested in filling the vacancy shall be requested to provide written answers to questions, which are attached hereto as Exhibit A (“Questionnaire”) on the date specified by the city clerk so that the Questionnaire can be included in the agenda package and made public for the meeting at which the City Council conducts interviews of City Council candidates. If the Questionnaire is not provided on or before the date specified by the city clerk, the candidate shall not be interviewed by the City Council.

D. Qualified Candidates. The city clerk shall review the submittals from the candidates to ensure that each candidate resides in the District where the vacancy has occurred and has submitted all required documents to confirm that the candidate is a qualified candidate (“Qualified Candidates.”) E. Interviews of Qualified Candidates shall take place during a regular or special City Council meeting, as determined appropriate by the Mayor and the city manager. The following procedures shall govern the interview process:

1. Order of Interview. Before commencement of the interviews, candidates shall be placed in a random drawing to determine the order in which candidates are interviewed.

2. Introductions. Candidates shall each be allotted five minutes to introduce themselves to the City Council. Time limits shall be strictly enforced during this phase of the interview. Candidates may all be present at the same time that another candidate is being interviewed.

3. Questions. To ensure equal opportunity and standardization, each City Councilmember will have an opportunity to ask questions of the candidates from the list of questions in the Questionnaire or follow-up questions to responses that the candidate provided to the Questionnaire. Additional questions not included in the Questionnaire may be asked if approved by the Mayor.

4. Public Comment. The City Council shall hear from members of the public after the City Council has asked all questions of the candidates.

5. Discussion. The City Council shall have the opportunity to discuss and deliberate the candidates.

F. Election by Motion. At the conclusion of discussion, any voting City Councilmember may move to appoint one of the candidates to the vacant office. This motion must be supported by a majority of the City Council. If the motion fails, the nominations shall continue in order until a motion is supported by a majority of the City Council.

G. Appointment and Swearing In. Upon the affirmative vote of the City Council, the selected individual may be sworn in during that meeting or the City Council may direct the swearing in of the candidate to take place at a future City Council meeting. The newly appointed City Councilmember shall be eligible to take part in City Council meetings after being sworn into office.

There is no standard policy for appointment of someone to the City Council and the City Council has discretion to establish an appointment process. Adopting a process for appointment would eliminate any uncertainty for both the City Council and potential candidates on how an appointment to a City Council seat would be conducted when a vacancy occurs.

Page I-2.3
Staff Report #: 22-170-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Impact on City Resources
As of August 2022, the estimated cost of consolidated election services for one City Councilmember seat is approximately between $12,100 and $14,533.

Environmental Review
The proposed actions would be exempt from environmental review as the adoption of the proposed ordinance and resolution do not qualify as a “project” pursuant to Public Resource Code Section 21065 and California Environmental Quality Act (CEQA) Guidelines Sections 15320, 15378 and 15061(b)(3), since it can be seen with certainty that there is no possibility that adoption of the resolution or ordinance would cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Proposed ordinance
B. Proposed resolution
Report prepared by:

Nira Doherty, City Attorney
Report reviewed by:

Justin Murphy, City Manager
Judi A. Herren, Assistant to the City Manager/City Clerk Page I-2.4
ORDINANCE NO. XXXX

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MENLO PARK REPEALING AND REPLACING SECTION 2.04.190, “FILLING OF VACANCIES ON THE CITY COUNCIL,” OF CHAPTER 2.04 WITHIN TITLE 2 OF THE MENLO

PARK MUNICIPAL CODE
WHEREAS, in 1974, the City Council adopted Ordinance No. 559 establishing a process for filling vacancies on the City Council; and
WHEREAS, Ordinance No. 559 is codified in Section 2.04.190 of the Menlo Park Municipal Code; and
WHEREAS, on August 23, 2022, the City Council discussed the various options available to public agencies to fill vacancies of elected officers; and WHEREAS, the City Council desires to repeal Section 2.04.190 and replace the provision with language that conforms to the requirements in Government Code Section 36512, which provides, among other things, that a city may appoint or call a special election within sixty (60) days of a vacancy.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MENLO PARK:

SECTION 1. Findings.

The above recitals are hereby declared to be true and correct findings of the City Council of the City of Menlo Park.

SECTION 2. Repeal and Replace. Section 2.04.190 - Filling of vacancies on the City Council of Chapter 2.04 - City Council of Title 2 - Administration and Personnel of the Menlo Park Municipal Code is hereby repealed in its entirety and replaced to read as follows:
“Section 2.04.190-Filling of vacancies on the City Council If a vacancy occurs in the office of a member of the City Council, the City Council may appoint or call a special election in order to fill the City Council vacancy, in conformance with the provisions of Government Code Section 36512, as that Section may be amended. If the City Council decides to fill the vacancy by appointment, the appointment shall be made pursuant to an appointment process set forth in a separate resolution of the City Council, which resolution may be amended from time to time.”
SECTION 3. Severability.

If any provision or clause of this ordinance or the application thereof to any person or circumstance is held to be unconstitutional or to be otherwise invalid by a final judgment of any court or competent jurisdiction, such invalidity shall not affect other provisions or clauses or application, and to this end, the provisions and clauses of this ordinance are declared to be severable.

SECTION 4. California Environmental Quality Act.

This Ordinance is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Page I-2.5 ATTACHMENT A
Ordinance No. XXXX

Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code Section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

SECTION 5. Publication; Effective Date.

This Ordinance shall be published once, in full or in summary form, after its final passage, in a newspaper of general circulation, published, and circulated in the City of Menlo Park, and shall be in full force and effect immediately upon adoption pursuant to Government Code Section 36937, as this Ordinance relates to an election. If published in summary form, the summary shall also be published within fifteen (15) days after the adoption, together with the names of those City Councilmembers voting for or against same, in a newspaper of general circulation published and circulated in the City of Menlo Park, County of San Mateo, State of California.

INTRODUCED on the thirteenth day of September, 2022.

PASSED AND ADOPTED as an ordinance of the City of Menlo Park at a regular meeting of said City Council on the __ day of __, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Betsy Nash, Mayor
ATTEST:
_________________________
Judi A. Herren, City Clerk
Page I-2.6
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF MENLO PARK ESTABLISHING A

PROCESS FOR APPOINTMENT OF CANDIDATES TO CITY COUNCIL SEATS

IN ORDER TO FILL A VACANCY ON THE CITY COUNCIL
WHEREAS, on the __ day of __, 2022 the City Council of the City of Menlo Park adopted Ordinance No. XXXX, amending Menlo Park Municipal Code Section 2.04.190 pertaining to the filling of City Council vacancies to conform to the process identified in Government Code Section 36512; and
WHEREAS, the City Council desires to establish via resolution a process that shall be utilized in the event of a vacancy on the City Council and the City Council decides to appoint someone to a City Council seat in accordance with Section 2.04.190 and Government Code Section 36512.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MENLO PARK DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. Recitals. The City Council hereby finds that the foregoing recitals are a true and accurate and are incorporated herein by reference.

Section 2. California Environmental Quality Act (CEQA) Determination. This action is exempt from environmental review as the adoption of this resolution does not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), since it can be seen with certainty that there is no possibility that adoption of this resolution would cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

Section 3. Process for Appointment.

A. Upon determination that the City Council desires to appoint someone to a vacant City Council seat, the City Clerk shall publish a notice of the vacancy in a newspaper of general circulation, advertise in local online media and social media, and post on the City’s website at least two weeks before the meeting at which the City Council will consider candidates to fill a vacated position. The City Clerk may also develop an application to be submitted by the candidates.

B. The notice shall provide:

1. The District in which the City Council vacancy has occurred;

2. The date, time, and place of the meeting where the City Council will conduct interviews and appoint a candidate to fill the vacancy;

3. The deadline for submitting an interested person’s name and other identified information or application prepared by the City Clerk; and

4. Information about the Questionnaire identified in Section C below and where a copy of the Questionnaire may be obtained.

C. An individual who is interested in filling the vacancy shall be requested to provide written answers to questions, which are attached hereto as Exhibit A (“Questionnaire”) on the date specified by the City Clerk so that the Questionnaire can be included in the agenda package and made public for the meeting at which the City Council conducts interviews of City Council candidates. If the Questionnaire is not provided on or before the date specified by the City Clerk, the candidate shall not be interviewed by the City Council.

D. Qualified Candidates. The City Clerk shall review the submittals from the candidates to ensure that each candidate resides in the District where the vacancy has occurred and has Page I-2.7 ATTACHMENT B
Resolution No. XXXX

submitted all required documents to confirm that the candidate is a qualified candidate (“Qualified Candidates”).

E. Interviews of Qualified Candidates shall take place during a regular or special City Council meeting, as determined appropriate by the Mayor and the City Manager. The following procedures shall govern the interview process:

1. Order of Interview. Before commencement of the interviews, candidates shall be placed in a random drawing to determine the order in which candidates are interviewed.

2. Introductions. Candidates shall each be allotted five minutes to introduce themselves to the City Council. Time limits shall be strictly enforced during this phase of the interview.

Candidates may all be present at the same time that another candidate is being interviewed.

3. Questions. To ensure equal opportunity and standardization, each City Councilmember will have an opportunity to ask questions of the candidates from the list of questions in the Questionnaire or follow-up questions to responses that the candidate provided to the Questionnaire. Additional questions not included in the Questionnaire may be asked if approved by the Mayor.

4. Public Comment. The City Council shall hear from members of the public after the City Council has asked all questions of the candidates.

5. Discussion. The City Council shall have the opportunity to discuss and deliberate the candidates.

F. Election by Motion. At the conclusion of discussion, any voting City Councilmember may move to appoint one of the candidates to the vacant office. This motion must be supported by a majority of the City Council. If the motion fails, the nominations shall continue in order until a motion is supported by a majority of the City Council.

G. Appointment and Swearing In. Upon the affirmative vote of the City Council, the selected individual may be sworn in during that meeting or the City Council may direct the swearing in of the candidate to take place at a future City Council meeting. The newly appointed City Councilmember shall be eligible to take part in City Council meetings after being sworn into office.

Section 4. Effective Date of Resolution. This resolution shall take effect immediately upon its adoption.

Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this resolution is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this resolution shall nonetheless remain in full force and effect. The City Council hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this resolution, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this resolution be declared invalid or unenforceable.
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//
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Page I-2.8
Resolution No. XXXX

I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the __ day of September, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of September, 2022.

Judi A. Herren, City Clerk
Exhibits:

A. Questionnaire
Page I-2.9
Resolution No. XXXX

QUESTIONNAIRE
Please answer the following questions.

1. Have you ever held a public office? If yes, name the office title, dates of service and describe the duties.

2. Please describe your qualifications, education and work experience/training that you believe would be relevant in your role as a City Councilmember.

3. What has your previous involvement with the City of Menlo Park? Please include any service organizations or community engagement in which you have participated.

4. Are you aware of the time commitment and the responsibilities associated with serving as a City Councilmember and are you prepared to serve without reservation?

5. Do you have any duties or responsibilities that would conflict with the duties of a City Councilmember?

6. Please describe the top three immediate issues that you think the City Council needs to address in Menlo Park.

7. Please describe the top three long-term issues that you think the City Council needs to address in Menlo Park.

8. What improvements do you think can be made in the City of Menlo Park?

9. Why do you think you are qualified to be appointed to the vacant City Council seat?

10. Is there anything else you would like to share with the City Council? Page I-2.10 EXHIBIT A
Administrative Services

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 9/13/2022
Staff Report Number: 22-169-CC
Regular Business: Adopt a resolution to approve amendments to the salary schedule as of September 25, 2022
Recommendation
City staff recommends that the City Council approve an amendment to the salary schedule adding public works supervisor - trees
Policy Issues
The City Council retains sole authority to amend the salary schedule and budget for full-time equivalent personnel (FTEs.)
Background
The salary schedule identifies job classifications that have been approved by City Council (e.g., accountant, administrative assistant) and the hourly rates of pay for each classification at each step. The requested change to the salary schedule establishes the range for the classification that is critical to the preservation of the urban tree canopy. As part of the fiscal year 2021-22 adopted budget, the City Council authorized a service level enhancement for the city tree program, by adding 1 FTE to the tree maintenance crew, for a total of 3.0 maintenance workers, 1.0 senior maintenance worker, and 1.0 city arborist. While the trees section was fully staffed at this level during the fall and winter of 2021-22, two of the three maintenance worker positions are currently vacant and the current city arborist began employment with the city in the spring of 2022. The public works department is struggling to maintain a high level of customer service in daily operations and respond to emergency tree requests with these two vacancies in the trees section.

Given ongoing drought conditions and the approaching fall weather, staffing in the trees section is critical to provide adequate response capabilities during storm events, including downed trees and limbs that occur from wind and rain.

The requested salary schedule amendment would convert a senior maintenance worker position to a newly created classification, public works supervisor – trees with no requested increase in FTEs. This would provide opportunities for employee development and advancement, support employee retention, and improve operations by providing clearer division of responsibilities between the city arborist and the public works supervisor – trees position. The city arborist will maintain responsibility for the overall preservation of the urban tree canopy and oversight of the tree program, and continue to be the point of contact for tree removal permit applications and implementation of the heritage tree ordinance requirements. The public works supervisor – trees position will oversee the daily operations of the in-house tree maintenance crew (3.0 FTEs), manage the tree maintenance contract with West Coast Arborists, and be responsible to provide a high level of customer service interacting with the public on tree-related requests in the public right-of-way and parks.

AGENDA ITEM I-3 Page I-3.1
Staff Report #: 22-169-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Analysis
Attachment A is the resolution or enabling action necessary to amend the City Council adopted salary schedule, Attachment B.

The public works supervisor - trees is a middle management classification responsible for supervision of tree maintenance staff and contractors related to tree maintenance operations. Consistent with past practice for represented classifications, salary ranges for new classifications are set based on internal alignment to protect against salary compaction. With public works possessing middle management classifications equivalent to public works supervisor - trees, the public works supervisor for parks as well as streets classifications, the recommended salary range for the public works supervisor - trees is at the same level in recognition of the similarities in expectations of the position. Accordingly, the salary range recommended for public works supervisor - trees is $100,707 to $121,388.

Impact on City Resources
The public works supervisor – trees classification represents a transition of an existing FTE employee, senior maintenance worker – trees; therefore, does not require a budget amendment for fiscal year 2022-23 due to the fact that the increased cost would be absorbed by the current vacancy factor. The maximum annualized cost differential between a senior maintenance worker – trees and public works supervisor - trees is approximately $32,956.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution adopting an amendment to the salary schedule B. Salary schedule for fiscal year 2022-2023 – effective 9/25/2022 (amended) Report prepared by:

Mary Morris-Mayorga, Administrative Services Director–Extra Help Retired Annuitant Nikki Nagaya, Public Works Director
Page I-3.2
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AMENDING THE SALARY SCHEDULE EFFECTIVE SEPTEMBER 25, 2022 WHEREAS, pursuant to the Personnel System Rules, the City Manager prepared a Compensation Plan; and
NOW, THEREFORE BE IT RESOLVED that the following compensation provisions shall be established in accordance with the City’s Personnel System rules.

BE IT FURTHER RESOLVED that any previous enacted compensation provisions contained in Resolution No. 6754 remain with the addition of one classification provided in Table 1:

Table 1: Salary schedule addition
Classification title Minimum/
Step A Step B Step C Step D Maximum/Step E
Public Works Supervisor - Trees $100,707 $105,534 $110,563 $115,845 $121,388 BE IT FURTHER RESOLVED that the changes herein shall be effective September 25, 2022.

I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the thirteenth day of September, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of September, 2022.

Judi A. Herren, City Clerk
Page I-3.3 ATTACHMENT A
City of Menlo Park
Salary Schedule - effective 09/25/2022

PROPOSED
1 Annual Salaries based on 2080 hours per year except
where set by contract or noted Resolution No. XXXX
Classification Title Minimum (Step A) Step B Step C Step D Maximum (Step E) Accountant I $ 87,734 $ 92,122 $ 96,728 $ 101,565 $ 106,643 Accountant II $ 96,095 $ 100,637 $ 105,385 $ 110,453 $ 115,717 Accounting Assistant I $ 62,216 $ 65,165 $ 68,174 $ 71,359 $ 74,661 Accounting Assistant II $ 68,174 $ 71,359 $ 74,661 $ 78,150 $ 81,818 Administrative Assistant $ 68,379 $ 71,573 $ 74,885 $ 78,385 $ 82,063 Administrative Services Director $ 165,347 Open Range $ 234,259 Assistant Administrative Services Director $ 130,376 Open Range $ 187,407 Assistant City Manager $ 174,616 Open Range $ 257,685
Assistant Community Development Director $ 130,376 Open Range $ 187,407 Assistant Community Services Director $ 133,380 Open Range $ 187,407 Assistant Engineer $ 105,817 $ 110,859 $ 116,160 $ 121,705 $ 127,503 Assistant Library Services Director $ 133,380 Open Range $ 187,407 Assistant Planner $ 95,875 $ 100,383 $ 105,195 $ 110,208 $ 115,473 Assistant Public Works Director $ 144,870 Open Range $ 187,407 Assistant to the City Manager $ 125,490 Open Range $ 163,981 Assistant to the City Manager / City Clerk $ 125,490 Open Range $ 163,981 Assistant Transportation Planner $ 95,875 $ 100,383 $ 105,195 $ 110,208 $ 115,473 Associate Civil Engineer $ 118,735 $ 124,419 $ 130,350 $ 136,648 $ 143,267 Associate Engineer $ 112,205 $ 117,576 $ 123,182 $ 129,133 $ 135,388 Associate Planner $ 105,195 $ 110,208 $ 115,473 $ 120,998 $ 126,789 Associate Transportation Engineer $ 124,419 $ 130,350 $ 136,648 $ 143,267 $ 150,209 Associate Transportation Planner $ 105,195 $ 110,208 $ 115,473 $ 120,998 $ 126,789 Asst. Public Works Director - Engineering $ 144,870 Open Range $ 187,407 Asst. Public Works Director - Maintenance $ 144,870 Open Range $ 187,407 Asst. Public Works Director - Transportation $ 144,870 Open Range $ 187,407 Building Custodian $ 62,154 $ 65,100 $ 68,106 $ 71,288 $ 74,587 Building Inspector I $ 92,657 $ 97,113 $ 101,742 $ 106,606 $ 111,696 Building Inspector II $ 101,923 $ 106,824 $ 111,916 $ 117,266 $ 122,866 Business Manager $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Chief Water Operator $ 101,983 $ 106,843 $ 111,948 $ 117,304 $ 122,918 Child Care Teacher I $ 55,614 $ 58,136 $ 60,769 $ 63,538 $ 66,544 Child Care Teacher II $ 62,154 $ 65,100 $ 68,106 $ 71,288 $ 74,587 Child Care Teacher's Aide $ 41,726 $ 43,614 $ 45,587 $ 47,629 $ 49,732 City Arborist $ 105,789 $ 110,860 $ 116,143 $ 121,691 $ 127,514 City Clerk $ 125,490 Open Range $ 163,981
City Councilmember n/a Annual Rate $ 7,680
City Manager $ 203,533 Open Range $ 281,111
Code Enforcement Officer $ 87,678 $ 91,822 $ 96,153 $ 100,778 $ 105,581 Communications and Records Manager $ 121,823 $ 127,735 $ 133,870 $ 140,325 $ 147,074 Communications Dispatcher $ 88,905 $ 93,108 $ 97,500 $ 102,189 $ 107,059 Communications Training Dispatcher $ 93,108 $ 97,500 $ 102,189 $ 107,059 $ 112,178 Community Development Director $ 165,126 Open Range $ 234,259 Community Development Technician $ 74,567 $ 78,019 $ 81,665 $ 85,496 $ 89,514 Community Service Officer $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Construction Inspector I $ 87,412 $ 91,617 $ 95,983 $ 100,572 $ 105,374 Construction Inspector II $ 96,153 $ 100,778 $ 105,581 $ 110,629 $ 115,911 Contracts Specialist $ 76,990 $ 80,610 $ 84,343 $ 88,347 $ 92,587 Custodial Services Supervisor $ 71,518 $ 74,828 $ 78,324 $ 82,000 $ 85,853 Deputy City Clerk $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Deputy City Manager $ 169,611 Open Range $ 234,259
Deputy Comm. Dev. Director - Housing $ 130,350 Open Range $ 175,695 Economic Development Manager $ 125,490 Open Range $ 163,981 Engineering Services Manager $ 130,350 Open Range $ 175,695 Engineering Technician I $ 80,152 $ 83,864 $ 87,845 $ 92,061 $ 96,413 Engineering Technician II $ 89,855 $ 94,082 $ 98,506 $ 103,229 $ 108,148 Enterprise Applications Administrator $ 118,341 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Enterprise Applications Support Specialist I $ 94,840 $ 99,582 $ 104,561 $ 109,789 $ 115,279 Enterprise Applications Support Specialist II $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Equipment Mechanic $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Executive Assistant $ 78,073 $ 81,736 $ 85,576 $ 89,602 $ 93,816 Executive Assistant to the City Mgr $ 83,173 $ 87,331 $ 91,698 $ 96,283 $ 101,096 Extra Help Retired Annuitant $ 31,200 Open Range $ 249,600 Facilities Maintenance Technician I $ 66,544 $ 69,608 $ 72,907 $ 76,336 $ 79,871 Facilities Maintenance Technician II $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Finance and Budget Manager $ 130,350 Open Range $ 175,695 Finance Director $ 165,125 Open Range $ 234,259
GIS Analyst I $ 92,043 $ 96,646 $ 101,479 $ 106,553 $ 111,881 GIS Analyst II $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Gymnastics Instructor $ 44,525 $ 46,539 $ 48,641 $ 50,812 $ 53,148 Housing and Economic Development Manager $ 125,490 Open Range $ 163,981 Housing Manager $ 125,490 Open Range $ 163,981
Human Resources Director $ 165,347 Open Range $ 234,259 Human Resources Manager $ 130,350 Open Range $ 175,695
Human Resources Technician I $ 72,243 $ 75,661 $ 79,039 $ 82,895 $ 86,794 Human Resources Technician II $ 79,467 $ 83,227 $ 86,943 $ 91,185 $ 95,473 Information Technology Manager $ 130,350 Open Range $ 175,695 Information Technology Specialist I $ 77,815 $ 81,707 $ 85,792 $ 90,083 $ 94,588 Information Technology Specialist II $ 86,460 $ 90,523 $ 94,781 $ 99,238 $ 103,997 Internal Services Manager $ 130,350 Open Range $ 175,695 Junior Engineer $ 85,362 $ 89,630 $ 94,112 $ 98,818 $ 103,759 Librarian I $ 74,587 $ 78,073 $ 81,736 $ 85,576 $ 89,602 Librarian II $ 83,662 $ 87,678 $ 91,822 $ 96,153 $ 100,778 Library and Community Services Director $ 161,038 Open Range $ 234,259 Library and Community Services Supervisor $ 96,464 $ 101,103 $ 105,920 $ 110,985 $ 116,285 ATTACHMENT B Page I-3.4
City of Menlo Park
Salary Schedule - effective 09/25/2022

PROPOSED
2 Annual Salaries based on 2080 hours per year except
where set by contract or noted Resolution No. XXXX
Library Assistant I $ 58,136 $ 60,769 $ 63,538 $ 66,544 $ 69,608 Library Assistant II $ 63,538 $ 66,544 $ 69,515 $ 72,907 $ 76,336 Library Assistant III $ 69,515 $ 72,907 $ 76,336 $ 79,871 $ 83,577 Library Services Manager $ 130,350 Open Range $ 175,695 Literacy Program Manager $ 85,853 $ 89,891 $ 94,118 $ 98,630 $ 103,330 Maintenance Worker I $ 63,538 $ 66,544 $ 69,515 $ 72,907 $ 76,336 Maintenance Worker II $ 69,515 $ 72,907 $ 76,336 $ 79,871 $ 83,662 Management Analyst I $ 92,043 $ 96,646 $ 101,479 $ 106,553 $ 111,881 Management Analyst II $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Network Administrator $ 123,426 $ 129,334 $ 135,500 $ 142,046 $ 148,927 Office Assistant $ 57,097 $ 59,701 $ 62,403 $ 65,360 $ 68,379 Parking Enforcement Officer $ 63,538 $ 66,544 $ 69,515 $ 72,907 $ 76,336 Permit Manager $ 119,656 $ 125,381 $ 131,382 $ 137,644 $ 144,295 Permit Technician $ 74,567 $ 78,018 $ 81,665 $ 85,496 $ 89,513 Plan Check Engineer $ 119,866 $ 125,604 $ 131,591 $ 137,949 $ 144,631 Planning Manager $ 130,350 Open Range $ 175,695
Planning Technician $ 85,496 $ 89,513 $ 93,724 $ 98,131 $ 102,836 Police Chief $ 178,414 Open Range $ 257,685
Police Commander $ 160,572 Open Range $ 234,259
Police Corporal (2080 hours) $ 115,707 $ 121,493 $ 127,567 $ 133,945 $ 140,643 Police Corporal (2184 hours) $ 121,492 $ 127,567 $ 133,946 $ 140,643 $ 147,675 Police Officer (2080 hours) $ 107,510 $ 112,884 $ 118,528 $ 124,455 $ 130,678 Police Officer (2184 hours) $ 112,885 $ 118,529 $ 124,455 $ 130,678 $ 137,212 Police Records Specialist $ 69,515 $ 72,907 $ 76,336 $ 79,871 $ 83,662 Police Recruit n/a Hourly Rate $ 87,083
Police Sergeant (2080 hours) $ 133,068 $ 139,721 $ 146,707 $ 154,042 $ 161,744 Police Sergeant (2184 hours) $ 139,721 $ 146,707 $ 154,042 $ 161,744 $ 169,832 Principal Planner $ 127,020 $ 134,973 $ 141,433 $ 148,174 $ 153,174 Program Aide/Driver $ 39,920 $ 41,726 $ 43,614 $ 45,587 $ 47,629 Program Assistant $ 56,871 $ 59,463 $ 62,154 $ 65,100 $ 68,106 Project Manager $ 112,205 $ 117,576 $ 123,182 $ 129,133 $ 135,388 Property and Court Specialist $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Public Engagement Manager $ 130,350 Open Range $ 175,695 Public Works Director $ 169,611 Open Range $ 234,259
Public Works Superintendent $ 128,081 Open Range $ 175,695 Public Works Supervisor - Facilities $ 106,541 $ 111,649 $ 116,969 $ 122,558 $ 128,421 Public Works Supervisor - Fleet $ 108,236 $ 113,425 $ 118,829 $ 124,506 $ 130,463 Public Works Supervisor - Park $ 100,707 $ 105,534 $ 110,563 $ 115,845 $ 121,388 Public Works Supervisor - Streets $ 100,707 $ 105,534 $ 110,563 $ 115,845 $ 121,388 Public Works Supervisor - Trees $ 100,707 $ 105,534 $ 110,563 $ 115,845 $ 121,388 Recreation Coordinator $ 74,828 $ 78,324 $ 82,000 $ 85,853 $ 89,891 Revenue and Claims Manager $ 105,192 $ 110,250 $ 115,505 $ 121,028 $ 126,807 Senior Accountant $ 110,509 $ 115,734 $ 121,193 $ 127,022 $ 133,075 Senior Accounting Assistant $ 74,991 $ 78,495 $ 82,127 $ 85,965 $ 89,999 Senior Building Inspector $ 114,394 $ 119,866 $ 125,604 $ 131,591 $ 137,949 Senior Civil Engineer $ 130,770 $ 137,087 $ 143,729 $ 150,693 $ 158,036 Senior Communications Dispatcher $ 97,500 $ 102,189 $ 107,059 $ 112,178 $ 117,533 Senior Construction Inspector $ 105,769 $ 110,856 $ 116,139 $ 121,707 $ 127,793 Senior Engineering Technician $ 96,413 $ 100,962 $ 105,817 $ 110,859 $ 116,160 Senior Equipment Mechanic $ 87,868 $ 92,155 $ 96,489 $ 100,958 $ 105,749 Senior Facilities Maintenance Technician $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Senior GIS Analyst $ 118,340 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Senior Human Resources Technician $ 87,414 $ 91,550 $ 95,637 $ 100,303 $ 105,021 Senior Library Assistant $ 76,467 $ 80,198 $ 83,969 $ 87,858 $ 91,935 Senior Maintenance Worker $ 79,862 $ 83,662 $ 87,678 $ 91,822 $ 96,153 Senior Management Analyst $ 118,340 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Senior Office Assistant $ 62,403 $ 65,360 $ 68,379 $ 71,573 $ 74,885 Senior Planner $ 115,473 $ 120,998 $ 126,789 $ 132,833 $ 139,250 Senior Police Records Specialist $ 72,907 $ 76,336 $ 79,871 $ 83,662 $ 87,678 Senior Program Assistant $ 69,066 $ 72,294 $ 75,687 $ 79,242 $ 82,971 Senior Project Manager $ 123,426 $ 129,334 $ 135,500 $ 142,046 $ 148,927 Senior Sustainability Specialist $ 86,614 $ 90,757 $ 95,101 $ 99,635 $ 104,448 Senior Transportation Engineer $ 130,770 $ 137,087 $ 143,729 $ 150,693 $ 158,036 Senior Transportation Planner $ 115,473 $ 120,998 $ 126,789 $ 132,833 $ 139,250 Senior Water System Operator $ 81,945 $ 85,738 $ 89,745 $ 93,956 $ 98,369 Sustainability Manager $ 125,490 Open Range $ 163,981
Sustainability Specialist $ 74,587 $ 78,073 $ 81,736 $ 85,576 $ 89,602 Systems Administrator $ 118,340 $ 123,962 $ 129,850 $ 136,083 $ 142,657 Transportation Demand Management Coord. $ 98,314 $ 102,997 $ 107,919 $ 113,082 $ 118,494 Transportation Director $ 169,611 Open Range $ 234,259
Transportation Manager $ 130,350 Open Range $ 175,695
Water Quality Specialist $ 83,084 $ 86,992 $ 91,083 $ 95,450 $ 99,997 Water System Operator I $ 68,090 $ 71,141 $ 74,296 $ 77,967 $ 81,596 Water System Operator II $ 74,495 $ 77,944 $ 81,586 $ 85,414 $ 89,427 Page I-3.5
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org

STAFF REPORT
City Council
Meeting Date: 9/13/2022
Staff Report Number: 22-175-CC
Informational Item: City Council agenda topics: September – October 20, 2022
Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.

Policy Issues
In accordance with the City Council procedures manual, the mayor and city manager set the agenda for City Council meetings.

Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through October 20, 2022. The topics are arranged by department to help identify the work group most impacted by the agenda item.

Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m. Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. City Council agenda topics: City Council agenda topics: September – October 20, 2022 Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk AGENDA ITEM J-1 Page J-1.1
Through October 20, 2022
Tentative City Council Agenda
# Title Department Item type City Council action
1 Quarterly Personnel Activity Report ASD Informational No action 2 Approve funding for 335 Pierce Road (predevelopment CLT, loan authorization docs) CDD Regular Approve 3 Authorize the city manager to enter into a contract with ICF Jones and Stokes Inc. to prepare an environmental impact report and housing needs assessment for the proposed master plan project at 333 Ravenswood Avenue (Parkline) CDD Consent Contract award or amend
4 Housing Element Update water supply assessment CDD Regular Adopt resolution5 Adopt a resolution updating the City’s conflict of interest code CMO Consent Adopt resolution 6 Adopt Resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public CMO Consent Adopt resolution 7 Authorize Mayor to send letter on Stanford Community Plan Update CMO Consent Approve8 Authorize the city manager to execute an agreement with MPCSD and MPAEF and approve a budget amendment CMO Regular Approve, Contract award or amend 9 Authorize the Mayor to sign the City’s response to the San Mateo County’s grand jury report: “Waiter! There’s a Car in My Soup!” CMO Consent Approve 10 BlocPower: prevailing wage CMO Informational Decide, Direction to staff 11 Certificate of Recognition: Olivia Hom, Menlo Park Sister Cities Young Artists and Authors Showcase winner CMO Proclamation No action 12 Study Session on Leaf Blower Ban CMO Study Session Direction to staff13 Update advisory body policy with Complete Streets Commission start time and other necessary updates CMO Consent Adopt resolution 14 Second reading adopt: Amend MPMC filling vacancy on City Council CMO, CAO Consent Adopt ordinance 15 Reso adoption for City Council vacancies CMO, CAO Consent Adopt resolution 16 Approve the Parks and Recreation Commission work plan LCS Consent Approve 17 Authorize the City Manager to issue a request for proposals for an aquatics operator at Burgess Pool and Menlo Park Community Campus pool LCS Regular Approve18 Commemorative park amenities policy LCS Informational Receive and file 19 Direction for city hosted events and observances including events based on holidays of religious origin LCS Regular Direction to staff20 Police department quarterly update PD Informational Info from staff21 Adopt resolution for SMCTA bike/ped program grants PW Consent Adopt resolution 22 Authorize an agreement with consultant for local road safety plan PW Consent Approve23 Authorize the City Manager to enter into an agreement with the City of Redwood City for annual maintenance of Atherton Channel PW Consent Contract award or amend 24 Authorize the city manager to execute an agreement with the West Bay Sanitary District regarding the provision of recycled water service within Menlo Park Municipal Water Bayfront Area, and other customers within the Recycled Water Purveyor Boundary PW Consent Contract award or amend
25 Award a construction contract to Blue Flame Crew West, LLC for the Bedwell Bayfront Park Landfill Leachate and Gas Collection Systems Improvement Project PW Consent Contract award or amend ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
Page J-1.2
PW-Public Works
Through October 20, 2022
Tentative City Council Agenda
# Title Department Item type City Council action
26 Award contracts for the FY22-23 vehicle purchase PW Regular Approve 27 Drought update PW Informational No action28 Local Hazard Mitigation Plan Update PW Informational No action29 Provide direction on procedure for installing all way stop signs and installation of all way stops at three locations PW Regular Approve 30 Provide direction on the continued use of level of service analysis in traffic impact analysis PW Study Session Direction to staff31 Update on Caltrain grade separation project PW Informational Info from staff 32 Special Joint MPFPD Meeting Various
ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
Page J-1.3
PW-Public Works

RESOLUTION TO ABANDON PUBLIC UTILITY EASEMENT
248 Oakhurst Pl, Menlo Park
H1-PRESENTATION
 Summary Vacation – 2 step process
– Planning Commission
– City Council
 On July 25, 2022, Planning Commission adopted
Resolution No. 2022-13 confirming that proposed
abandonment was consistent with general plan and
recommending approval of abandonment.

PROJECT BACKGROUND
2 PLAN SHEET
3  Adopt resolution ordering the vacation of the 10-foot-wide Public Utility Easement running through a portion of the existing structure at 248 Oakhurst Place.

RECOMMENDED ACTION
4 THANK YOU

MIDDLE AVENUE
COMPLETE STREETS PROJECTCity Council | September 13, 2022 I1-PRESENTATION
 Project goals
 Background Public outreach summary Conceptual design options and recommendations

1. Bikeway design2. Traffic calming measures3. Intersection treatments  City Council Action and Next steps
AGENDA
2 I1-PRESENTATION
 Enhance bicyclist and pedestrian visibility and improve safety of all users
 Provide safe and comfortable cycling and pedestrian
infrastructure and encourage sustainable mode of transportation  Increase accessibility of the corridor by supporting improvements related to Middle Plaza and ongoing study of the grade-separatedpedestrian and bicycle crossing

PROJECT GOALS
3 I1-PRESENTATION
 65’ City right of way
 42’ wide curb to curb Edge lanes with parallel parking No separation for bicyclists Varying speed limitBACKGROUND 4  65’ City right of way 42’ wide curb to curb Edge lines with parallel parking
 No separation for
bicyclists
 Speed limit varies –
25 to 30 MPH +new 15 MPH schoolzones
I1-PRESENTATION

PUBLIC OUTREACH
I1-PRESENTATION
 Publicity
– Over 2,000 postcards to local businesses and residences– Changeable Message Signs– Social media, website, press release  Public meetings – March 3, 2022
– In-person at Nealon Park tennis court– Virtually via Zoom– About 100 total participants  Online survey
– Over 600 respondents– 10% live on Middle Avenue– 80% live nearby– 10% live elsewhere in the City  Councilmember led outreach eventsPUBLIC OUTREACH EFFORTS In person outreach 6
I1-PRESENTATION
 Overall support for bicycle and pedestrian improvements  Concerns about bicycling safety, especially for children Some concerns expressed about removal of street parking Concerns about speeding vehicles and the lack of traffic calming to slow down vehicles
 Concerns about larger trucks traveling on Middle AvenuePUBLIC MEETING FINDINGS 7 I1-PRESENTATION

ONLINE SURVEY

BIKE LANE/PARKING REMOVAL PREFERENCES
8 45%
50%
53%
54%
63%
41%
29%
37%
36%
34%
28%
40%
26%
13%
11%
11%
10%
19%
Live on Middle Avenue
Live nearby
Visit parks
Commute
Get to and from school
Other
Remove both sides Remove one side Do not remove or Partial removal I1-PRESENTATION

CONCEPTUAL DESIGN

OPTIONS AND RECOMMEND
ATIONS
I1-PRESENTATION
 Corridor traffic calming
 Bicycle facility / parking removal Intersection improvements (El Camino Real, University Drive, Olive Street)
 Others:
– Safeway and Shell gas station driveways– Blake Street temporary closure– Sidewalk gap closure

CONCEPTUAL DESIGN ELEMENTS
10 I1-PRESENTATION
 Traffic calming tools
– Raised crosswalks – Speed humps– Flashing beacons (RRFBs)– Stop sign– Bulb outs (in parking lane)  CSC accepted staff
recommendations for placement of specific elements
11 CORRIDOR TRAFFIC CALMING

LAUREL ST SPEED HUMP
I1-PRESENTATION

BICYCLE FACILITY OPTIONS
12 Existing
No
Parking
Parking
One Side
I1-PRESENTATION
BICYCLE FACILITY OPTIONS – EXAMPLES
13 RAVENSWOOD

OAK GROVE
I1-PRESENTATION
University Dr. to El Camino Real
14 TRAFFIC CALMING ANDBIKEWAY IMPROVEMENTS
I1-PRESENTATION
San Mateo Dr. to University Dr.
15 TRAFFIC CALMING ANDBIKEWAY IMPROVEMENTS
I1-PRESENTATION
Olive St. to San Mateo Dr.
16 TRAFFIC CALMING ANDBIKEWAY IMPROVEMENTS
I1-PRESENTATION

EL CAMINO REAL

CSC RECOMMENDATIONS
 Pursue dedicated intersection
– Some right-of-way acquisition may be needed
 Pursue short/mid-term signal
improvements– Leading pedestrian interval– No right turn on red (blank out signs during start of pedestrian crossing phase)
– Protected left turns– Bicycle signal
17 I1-PRESENTATION

UNIVERSITY DRIVE AND OLIVE

STREET CSC RECOMMENDATIONS
 Remove turn pockets at University Dr and
Olive St– Removing right-turn pockets is not expected to create additional congestion
 Pursue a pilot mini-roundabout at
University Dr– Include education and encouragement as part of pilot
18 I1-PRESENTATION
 Ongoing monitoring of driveways at both properties
 Pursue conversation with Shell gas station owner about closing one access point from Middle Avenue(one would remain via Alto Lane)  No action at Safeway driveways

SAFEWAY AND SHELL DRIVEWAY CSC RECOMMENDATIONS
19 Safeway
I1-PRESENTATION
20 BLAKE STREET TEMPORARY CLOSURE
 CSC supported temporary closure of Blake Street at Middle Avenue Staff will coordinate with residents and install a bollard-based closure

CLOVER LN CLOSURE (EXAMPLE)
I1-PRESENTATION
 About 3,000 feet of sidewalk gap on south side of
Middle Avenue
 Cost estimate to install concrete sidewalks – $4 million CSC recommended pursuing sidewalk closure Staff recommends adding to 5-year CIP programSIDEWALK GAP CLOSURE 21 I1-PRESENTATION
 Provide direction on project recommendations
– Traffic calming at regular intervals– Parking on one side, buffered bikeways on both sides– Pursue closure of Shell gas station driveway– Temporary closure of Blake Street at Middle Avenue– Add sidewalk on south side to 5-year CIP  Adopt a resolution to:
– Remove parking on one side of Middle Avenue and up to 24 spaces on the other side
– Install an all way stop at Middle Avenue and San Mateo Drive– Authorize a temporary closure of Blake Street at Middle Avenue

ACTION REQUESTED TONIGHT
22 I1-PRESENTATION
 El Camino to University
– Staff to provide direction to Stanford University to complete bikeway elements
 University to Olive
– Staff to commence design for preferred concept– Staff to pursue grant opportunities to support implementation  Blake Street temporary closure
– Staff to design and install
 Evaluation/Data collection
– Staff to collect parking counts on Sunday near the New Community Church
– Staff to collect data on parallel and intersecting streets using existing data collection contract

NEXT STEPS
23 I1-PRESENTATION

THANK YOU
I1-PRESENTATION

MENLO PARK COMMUNITY CAMPUS
PROJECT UPDATES AND SURVEY RESULTSCity Council – September 13, 2022 F1-PRESENTATION
MPCC - Project updates
• Upcoming City Council items• Environmental sustainability features• Furnishing layouts• Construction tours• Other updates• Resident survey – recreation and community programs• Programming considerations• Next steps 2 3
Upcoming City Council items
• October
1 1
– Authorize staff to issue a RFP for an aquatics operator at Burgess Pool and the new MPCC Pool
• November/December
– Provide direction to update City Council Policy
CC-86-0001, “Naming and/or changing the name of facilities” (1986) • December/January
– Award of contract and budget authorization for
procurement of MPCC furnishings and nonfixed equipment
• January/February
– Preliminary options for parking management plan
• January/February
– Preliminary considerations for MPCC staffing and
operations
4 Environmental sustainability features
• The MPCC project is being designed to LEED Platinum standards for environmental sustainability
• Library Commission and Parks and Recreation Commission June 22 joint study session included a presentation by project architects HartHowerton about the MPCC project’s many environmental sustainabilityfeatures • Attachment B to the staff report.
5 6
MPCC furnishing layouts
• The MPCC subcommittee and working group requested additional visual aids that show the proposed furnishings in layout.
• City staff worked with the architects to develop visualizations that show the proposed furnishings to scale in an engaging “3-D” format • Attachment C to the staff report.
7 8
9 10
11 12
13 14
15 Construction tours
Upcoming tours of the MPCC construction site to provide Menlo Park residents, especially from the Belle Haven neighborhood, the opportunity to observe and experience the project while it is under construction. • Friday, October 21 – This tour will feature the interior stairs and passageways and a walkthrough of the structure
• Friday, January 6 – Tour of the swimming pools and splash pad under construction, in addition to a walkthrough of the main structure • Friday, March 10 – Focus on the gymnasium and other major interior rooms, in addition to a walkthrough of the structure
16 Other updates
The staff report contains additional brief updates:• Project timeline• Beechwood school temporary entrance change• Parking management plan• Pool heat pumps and exception to noise ordinance. 17 Survey results
• Resident survey - recreation and community programs
• Developed with input from the MPCC Subcommittee and working group, Parks and Recreation Commission, Library Commission, and City Council • Survey opened June 13, closed August 10• Distributed in paper and electronic formats; in English and Spanish• 900+ respondents• Complete survey results - Attachment A to the report 19 20
21 22
Chart shows average relative importance rated by survey respondents. Respondents rated each item as either "not at all important," "somewhat important," or "very important." Items rated "not important" are assigned a value of 1; "somewhat important" a value of 2; and "very important" a value of 3. The chart shows the average value of all ratings for each item. Higher average ratings indicate higher relative importance to the survey respondents. 23 Chart shows average relative importance rated by survey respondents. Respondents rated each item as either "not at all important," "somewhat important," or "very important." Items rated "not important" are assigned a value of 1; "somewhat important" a value of 2; and "very important" a value of 3. The chart shows the average value of all ratings for each item. Higher average ratings indicate higher relative importance to the survey respondents. 24 Chart shows average relative importance rated by survey respondents. Respondents rated each item as either "not at all important," "somewhat important," or "very important." Items rated "not important" are assigned a value of 1; "somewhat important" a value of 2; and "very important" a value of 3. The chart shows the average value of all ratings for each item. Higher average ratings indicate higher relative importance to the survey respondents. 25 Chart shows average relative importance rated by survey respondents. Respondents rated each item as either "not at all important," "somewhat important," or "very important." Items rated "not important" are assigned a value of 1; "somewhat important" a value of 2; and "very important" a value of 3. The chart shows the average value of all ratings for each item. Higher average ratings indicate higher relative importance to the survey respondents. 26 Chart shows average relative importance rated by survey respondents. Respondents rated each item as either "not at all important," "somewhat important," or "very important." Items rated "not important" are assigned a value of 1; "somewhat important" a value of 2; and "very important" a value of 3. The chart shows the average value of all ratings for each item. Higher average ratings indicate higher relative importance to the survey respondents. 27 Programming considerations
• Staff seeks City Council’s feedback and direction on the survey considerations as well as any other elements that City Council desires toincorporate into the program planning process. 28 Programming considerations*
A. Prioritize the program elements that survey respondents rated with the highest relative importance
B. Include programs that aren’t currently offered on a regular basis, but were rated with high importance by survey respondents, for example:• Homework help for children and teens after school• Job skills / job readiness / job seeker resources and training• Food insecurity advice and support• Health care navigation and support 29 * List is numbered for convenience only, in no particular order or priority Programming considerations*
C. Prioritize programs and classes that are free or have discounted fees for Menlo Park residents.

D. Deprioritize programs that primarily attract participants from outside Menlo Park, and/or that survey respondents rated with low relativeimportance E. Prioritize casual and drop-in play opportunities for children and families, especially Menlo Park residents
F. Aquatics program considerations will be addressed in the context of the upcoming aquatics operator request for proposals (RFP) process. 30 * List is numbered for convenience only, in no particular order or priority Next steps
• Continue to work with stakeholders including the MPCC Subcommittee and working group, Library Commission, and Parks and Recreation Commission to develop the MPCC program planning
• Incorporate City Council’s feedback and direction into the planning process and will present preliminary MPCC staffing and program optionsto City Council tentatively in January/February 2023. 31 32