NOW, THEREFORE, BE IT RESOLVED that the City of Menlo Park City Council:
1. Directs staff to submit an application to the San Mateo County Transportation Authority for Measures A and W Pedestrian and Bicycle Program funds for the Pierce Road, Ringwood Avenue, and Van Buren Road pedestrian and bicycle enhancement project;
2. Authorizes the City Manager, or designee, to execute a funding agreement or MOU with the San Mateo County Transportation Authority to encumber TA Measures A and W Pedestrian and Bicycle Program funds;
3. Commits to the completing the Project, including contributing $100,000 of matching funds needed for Project implementation, if the requested TA funds are awarded;
4. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and
5. Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution.
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twentieth day of September, 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of September, 2022.
Judi A. Herren, City Clerk
Page H-1.6
RESOLUTION NO. XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK
SUPPORTING THE MIDDLE AVENUE COMPLETE STREETS PROJECT AND
SUBMITTING AN APPLICATION TO THE SAN MATEO COUNTY
TRANSPORTATION AUTHORITY FOR CYCLE 6 PEDESTRIAN AND BICYCLE
PROGRAM FUNDING
WHEREAS, on March 9, 2021, City Council discussed yearly work plan and priorities and directed staff to develop Middle Avenue complete streets project conceptual design options, for the entire corridor, with the following objectives:
• Enhance bicyclist and pedestrian visibility and improve safety of all street users • Provide safe and comfortable cycling and pedestrian infrastructure and encourage sustainable mode of transportation
• Increase accessibility of the corridor by supporting improvements related to Middle Plaza and ongoing study of the grade-separated pedestrian and bicycle crossing; and, WHEREAS, Middle Avenue is an important route to school for children traveling to Oak Knoll Elementary and Hillview Middle School, is commonly used by people commuting to Stanford University and other destinations, and is anticipated to have a substantial increase in pedestrian and bicycle traffic with the development of a new pedestrian and bicycle undercrossing of railroad tracks (currently in design); and
WHEREAS, since November 2021, the City has been conducting outreach and conceptual design for the Middle Avenue complete streets project (Project); and WHEREAS, on September 13, 2022, the City Council provided direction to staff to pursue an initial pilot of a buffered bikeway on Middle Avenue with parking removal on both sides of the street, as well as design and installation of traffic calming and intersection improvements to advance the project; and
WHEREAS, it will cost $1,400,000 to implement the approved Project scope; and WHEREAS, the Sponsor seeks $1,200,000 for the Project; and WHEREAS, the San Mateo County Transportation Authority (TA) issued a Call for Projects for the Cycle 6 Measures A and W Pedestrian and Bicycle Program on August 4, 2022; and WHEREAS, the TA requires a resolution from the City Council:
1. Supporting the Project and application for $1,200,000 in SMCTA Pedestrian and Bicycle Program funds for Project, and
2. Committing the City of Menlo Park to the completion of the Project, including the commitment of matching funds in the amount of $200,000 needed for implementation, and
3. Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and
4. If funds are awarded, authorizing the Sponsor's City Manager, or designee, to sign a funding agreement or memorandum of understanding (MOU) with the TA for TA Measures A and W Pedestrian and Bicycle Program funding for the Project and to take any other actions necessary to give effect to this resolution.
Page H-1.7 ATTACHMENT B
Resolution No. XXXX
NOW, THEREFORE, BE IT RESOLVED that the City of Menlo Park City Council:
1. Directs staff to submit an application to the San Mateo County Transportation Authority for Measures A and W Pedestrian and Bicycle Program funds for the Middle Avenue complete streets project;
2. Authorizes the City Manager, or designee, to execute a funding agreement or MOU with the San Mateo County Transportation Authority to encumber TA Measures A and W Pedestrian and Bicycle Program funds;
3. Commits to the completing the Project, including contributing $200,000 of matching funds needed for Project implementation, if the requested TA funds are awarded;
4. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and
5. Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution.
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twentieth day of September, 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of September, 2022.
Judi A. Herren, City Clerk
Page H-1.8
TERMINAL AVE
IRIS LN
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MARKET PL
E L N O R T E AV E
PIERCE RD PIERCE RD
QUAIL CT
N DR
F R E D R I C K C T
SONOMA PL
P L U M A S AV E
HERITAGE
ALPINE AVE
OAKWOOD PL
NEWBRIDGE ST
VAN BUREN RD VAN BUREN RD
NEWBRIDGE ST
HENDERSON AVE
A L L E Y
H E N D E R S O N P L
BI E B E R AV E
ERKELEY AVE
HOWARD ST
H I L L AV E
M O D O C AV E
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D E L N O R T E AV E
T E H A M A AV E
WINDERMERE AVE
B E R K E L E Y AV E
SONOMA AVE
HOLLYBURNE AVE
CHILCO ST
A L M A N O R A V E
R I N G W O O D AV E
SEVIER AVE
WESTMINSTER AVE
MADERA AVE
M E N L O O A K S D R
CARLTON AVE
ALLEY
O A K L A N D AV E
WILLOW RD
WILLOW RD
RINGWOOD AVE
NEWBRIDGE ST
BAY RD
BAY RD
BAY RD
BAY RD
F R E D R I C K AV E
BERKELEY AVE
ALMANOR AVE
MENLO OAKS DR
HENDERSON AVE
WINDERMERE AVE
HOLLYBURNE AVE
SEVIER AVE
MADERA AVE
Ringwood Crossing
Connections Project ¯
0 240 480 120
Feet
Crosswalk
Site Location
Youth Based High Injury Network
All Pedestrian Collisions (2014-2020)
All Bike Collisions (2014-2020)
Bike/Pedestrian Overcrossing
Schools
Adjacent Cities
Flood Park
Karl E.
Clark Park
MPCC
Project Site
Belle Haven
School
Complete
Sidewalk Gap
ATTACHMENT C Page H-1.9
PA R K L N
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PL
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PATRICIA PL
COLLEGE AVE
CATHY PL
HESKETH
CT
C R E E K D R
C R E E K D R
C O T T O N S T
CHERYL PL
CURTIS WAY
ALMA ST
E CREEK PL
ESCONDIDO LN
ARBOR RD
FREMONT
PL
VICTORIA DR
S A N M AT E O D R
G A R W O O D W AY
H E R M O S AWAY
ALMA ST
M I D D L E C T
JOHNSON ST
WINDSOR DR
S A N M AT E O D R
HERMOSA PL
MAGNOLIA ST
BLAKE ST
LEE DR
WINDSOR WAY
HOWARD WAY
G A R L AN D D R
COLLEGE AVE
S T F R ANCI S P L
CAMBRIDGE AVE
ARBOR RD
CASTLE WAY
SAXON WAY
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B AY L A U R E L D R
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BLAKE ST
ALTO LN
CORNELL RD
MILLS CT
JOHNSON LN
EVELYN ST
CURTIS ST
DOYLE ST
CRANE ST
W IL L O W R D
L A U R E L P L
FREMONT ST
P R A D O S E C O YA
MICHAELS WAY
OAK LN
MENLO AVE
MOREY DR ALICE LN
MALONEY LN
H E R M O S A W AY
MERRILL ST
ALTO LN
ROSE AVE
MILLIE AVE
LEON
WAY
C O T T ON S T
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R O B E R T S . D R
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HOOVER ST E N W O O D D R
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ALMA LN
N O E L D R
MILLS ST
C L A R E M O N T W A Y
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SAN ANTONIO ST
HILLVIEW DR
H O B A R T S T
UNIVERSITY DR
SANTA CRUZ AVE
UNIVERSITY DR
MENLO AVE
VALPARAISO AVE
RAVENSWOOD AVE
GLENWOOD AVE
SANTA CRUZ AVE
UNIVERSITY DR
OAK GROVE AVE
LIVE OAK AVE
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E C R E E K D
POLITZER DR
A R B O R R D
COTTON ST
HERMOSA WAY
HOBART ST
OAK AVE
CHESTNUT ST
ROBLE AVE
EL CAMINO REAL
ALMA ST
VALPARAISO AVE
VALPARAISO AVE
ORCHARD
LN
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UNIVERSITY CIR
ALMA ST
PALO
ALTO
AVE
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HILLRD
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HILL
RD
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WELCH RD
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HIGH ST
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LYTTON AVE
EL CAMINO REAL
MOSHER WAY
CHARLES MARX WAY
C L A R K
W AY
VARIAN WAY
PEAR LN
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PISTACHE PL
SWAIN WAY
S W E E T OLIV E W AY
DURAND WAY
HIGH ST
EMERSON ST
ALMA ST
BLAKE WILBUR DR
EMERSON ST
QUARRY RD
MITCHELL LN
PASTEUR DR
SAND HILL RD
SAND HILL RD
C LA R K W AY
VINEYARD LN
S HO P
GNI P EC NT E R WA Y
SHOPPIN
G CENTER WAY
C A M P U S D R
C A M PU S D R
WELCH RD
MEDICAL LN
LA S U E N M A L L
C A M P U S D R W
O AK R D
STANFORD UNIV
PALM DR
ARBORETUM RD
JORDAN WAY
PAL O R D
MENLO AVE
LIVE OAK AVE
ROBLE AVE
EL CAMINO REAL
GARWOOD WAY
(DAISY LN)
Middle Avenue
Complete Streets Project ¯
0 430 860 215
Feet
Youth Based High Injury Network
All Pedestrian Collisions (2014-2020)
All Bike Collisions (2014-2020)
Bike/Pedestrian Overcrossing
Schools
Adjacent Cities
Sacred Heart
Jack W.
Lyle Park
Nealon
Park
St. Raymond's
Hillview
Middle
School
Burgess Park
ATTACHMENT D Page H-1.10
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org
STAFF REPORT
City Council
Meeting Date: 9/20/2022
Staff Report Number: 22-186-CC
Informational Item: City Council agenda topics: October 2022 Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.
Policy Issues
In accordance with the City Council procedures manual, the mayor and city manager set the agenda for City Council meetings.
Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through October 20, 2022. The topics are arranged by department to help identify the work group most impacted by the agenda item.
Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m. Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. City Council agenda topics: City Council agenda topics: October 2022 Report prepared by:
Judi A. Herren, Assistant to the City Manager/City Clerk AGENDA ITEM I-1 Page I-1.1
Through October 20, 2022
Tentative City Council Agenda
# Title Department Item type City Council action
1 Quarterly Personnel Activity Report ASD Informational No action 2 Approve funding for 335 Pierce Road (predevelopment CLT, loan authorization docs) CDD Regular Approve 3 Housing Element Update water supply assessment CDD Regular Adopt resolution 4 Adopt Resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public CMO Consent Adopt resolution5 Authorize the city manager to execute an agreement with MPCSD and MPAEF and approve a budget amendment CMO Regular Approve, Contract award or amend6 Authorize the Mayor to sign the City’s response to the San Mateo County’s grand jury report: “Waiter! There’s a Car in My Soup!” CMO Consent Approve7 BlocPower: prevailing wage CMO Informational Decide, Direction to staff 8 Special Joint MPFPD Meeting CMO Meeting
9 Proclamation: Hispanic Heritage Month CMO Proclamation No action 10 Study Session on Leaf Blower Ban CMO Study Session Direction to staff11 Authorize the City Manager to issue a Request for Proposals for an aquatics operator at Burgess Pool and Menlo Park Community Campus pool LCS Regular Approve 12 Commemorative park amenities policy LCS Regular Approve13 Adopt resolution to remove parking on both sides of Middle Avenue, install an all way stop at San Mateo Drive and Middle Avenue… PW Consent Adopt resolution 14 Authorize an agreement with consultant for local road safety plan PW Consent Approve15 Authorize the city manager to execute an agreement with the West Bay Sanitary District regarding the provision of recycled water service within Menlo Park Municipal Water Bayfront Area, and other customers within the Recycled Water Purveyor Boundary PW Consent Contract award or amend
16 Award contracts for the FY22-23 vehicle purchase PW Regular Approve 17 Drought update PW Informational No action18 Local Hazard Mitigation Plan Update PW Informational No action19 Provide direction on procedure for installing all way stop signs and installation of all way stops at three locations PW Regular Approve20 Update on Caltrain grade separation project PW Informational Info from staff ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
PW-Public Works
ATTACHMENT A
Page I-1.2
Police
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org
STAFF REPORT
City Council
Meeting Date: 9/20/2022
Staff Report Number: 22-187-CC
Informational Item: Police department quarterly update – Q4 May 2022 – July 2022
Recommendation
The purpose of this informational item is to provide an update to the public and to the City Council as requested in City Council discussions in spring and summer 2021. This is an informational item and does not require City Council action.
Policy Issues
In accordance with the City Council informational requests and interest in Menlo Park Police Department (MPPD) activities and use of equipment, this staff report transmits information to the public.
Analysis
In public discussions with City Council, the following information is provided through regular updates by the MPPD:
1. Results of required periodic auditing of the department’s automated license plate reader (ALPR) technology. The department is required to conduct regular audits of the system to ensure it is being used appropriately.
2. Reports of interactions with animal control. Specifically, the City Council requested to be notified of any animal control hearings being held for dangerous animal in Menlo Park.
3. Use of force and Taser incidents. Committed to transparency, the MPPD will provide the number of documented use of force incidents and Taser deployments regularly. Every documented use of force incident (including Taser deployments) is investigated and reviewed by the supervisor and command staff by policy.
4. Complaints. Also in the spirit of transparency, the MPPD will provide the number of complaints received and reviewed regularly.
5. Assembly Bill 481 (AB 481.) AB 481, signed into law September 30, 2021 and applicable to agencies no later than May 1, 2022, requires that law enforcement agencies obtain the approval of City Council, through the adoption of a Military Equipment Use Policy, by ordinance at a regular meeting held pursuant to specified open meeting laws, before taking certain actions relating to the funding, acquisition or use of military equipment, as defined. The City Council adopted this ordinance at their May 10, 2022, meeting.
6. Community engagement. For a more holistic perspective, the MPPD will also be sharing a general overview of outreach activities completed by the department on a regular basis.
AGENDA ITEM I-2 Page I-2.1
Staff Report #: 22-187-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Quarterly updates – Q4 - April-June 2022
ALPR Update
From April through June 2022, MPPD’s three mobile mounted ALPR’s captured 309,947 license plates. The data captured resulted in 320 “hits” that a captured license plate was currently on an active law enforcement database or wanted list.
Additionally, MPPD also audits inquiries to the overall ALPR databases made by members of MPPD staff.
Each inquiry to the database requires an articulable investigative reason (case investigation). The BOSS system was down so MPPD personnel made no inquiries during the quarter.
Animal Control Update
During this reporting period, no animal control hearings for animals in Menlo Park were conducted and five citations were issued by Animal Control in our jurisdiction.
Use of Force Update
From April through June 2022, MPPD was attached to 8,699 incidents, including calls for police service and proactive patrol activity. There was one use of force meeting the threshold for further documentation reported. Each reported use of force report is presented for review to the Chief and Command Staff, and any training issues are identified and addressed.
Complaints Update
From April through June 2022, MPPD was attached to 8,699 incidents, including calls for police service and proactive patrol activity. Six complaints were documented either from the community or self-initiated by this Department. Each complaint is always evaluated and/or investigated according to policy.
AB 481 Equipment Use Update
From April through June 2022, MPPD was attached to 8,699 incidents, including calls for police service and proactive patrol activity. During this time period, there were no operations of MPPD or SWAT personnel that resulted in the use of equipment listed in compliance with AB 481.
Community Engagement Update
Menlo Park Police officers encounter opportunities regularly to interact with the community in a positive way. During the quarter from April through June 2022, Menlo Park Police officers documented 74 distinct incidents as “OUTREACH” in the computer dispatch system (CAD). While this number is the floor, not the ceiling of the total positive interactions MPPD has with the public, these incidents were entirely community engagement and public service oriented.
The 74 incidents included officers engaging in conversations over coffee with community members, passing out stickers to children, engagement during downtown foot and bicycle patrols and at the Lions Club sponsored farmers market and the Nativity Carnival, the Law Enforcement Torch Run benefiting Special Olympics of Northern CA, engagement at Juneteenth celebrations and school graduations, homeless outreach in partnership with LifeMoves, food deliveries to a family in need, outreach and education in support of Autism Awareness and Mental Health Awareness months, all in addition to numerous visits to local elementary and middle schools.
Page I-2.2
Staff Report #: 22-187-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
None.
Report prepared by:
Scott Mackdanz, Administrative Sergeant
W.A. “Tony” Dixon, Police Commander
Dave Norris, Police Chief
Page I-2.3
DIRECTION FOR CITY-HOSTED EVENTS
City Council - September 20, 2022
F1-PRESENTATION
City facilities closed in March 2020 due to the pandemic Severe economic recession in FY 2020-21 City Council prioritized limited resources COVID-19 precautions/ rules, risk of viral spread Limited budget, limited staff capacity April 2021: City Council reviewed phase-in sequence Large-scale events scheduled among the last to reactivate Focus on smaller, simpler events in 2021-22 Delta variant, Omicron variant June 2022: COVID-19 vaccines authorized for young children BACKGROUND 2 Staff seeks policy direction from City Council related to city-hosted community events for the following key considerations: City-hosted events based on holidays of religious origin. Provide policy direction regarding the City’s role as a local government agency in hosting, organizing, and using public funds toward community events based on holidays of religious origin. Inclusion and belonging for all Menlo Park residents. Use public resources for events and experiences that are inclusive and foster a sense of belonging for all community members of every background, age, ability, income, religious belief or lack thereof, sexual orientation, and other lived experiences and characteristics that contribute to a vibrant and accepting community.
KEY CONSIDERATIONS
3 Staff seeks City Council’s feedback on these considerations and any other elements that City Council desires to incorporate into City-hosted events. Leverage existing and new partnerships to deliver community events. Establish criteria for event partnerships, including roles and responsibilities, cost sharing, staff and financial support, event goals. Set clear guidelines for event sponsors, including criteria for sponsor recognitions and the process for evaluating sponsorship offers. Evaluate the cost-benefit of mass gatherings such as parades and festivals that carry increased risk and involve substantial investment of city resources in the form of staff capacity and financial outlay. Align event production with recent revisions to the special events ordinance, film permits ordinance, and parks and recreation ordinance.
ADDITIONAL CONSIDERATIONS
4 5
Focus on inclusion for all Menlo Park residents of all faiths and belief systems, including residents who do not participate in organized religion. Continue the longstanding tradition of lighting trees at Fremont Park and the Willow/Newbridge intersection to signal the official start of the holiday shopping and celebratory season. Continue to organize and host a community event in Fremont Park to inaugurate the season and ceremonially illuminate the tree. Focus the Fremont Park event on encouraging residents to shop local to stimulate the local economy and aid small businesses’ pandemic recovery. Add a new feature in the 2022 event program in which Menlo Park children from diverse faiths and belief systems share what the holiday season means to them and the many diverse ways Menlo Park families celebrate the season.
RECOMMENDATION:LIGHT UP THE SEASON TREE LIGHTING
6 Continue the longstanding tradition of inviting local children and families to the annual springtime activity of hunting for eggs.
Focus this event on inclusion for all Menlo Park residents of all faiths and belief systems by incorporating elements of spring renewal holidays and celebrations in diverse cultures around the world, such as Passover, Holi, Ramadan, and vernal equinox.
Partnership with San Mateo County Parks to host the 2023 Egg Hunt and the 2022 Halloween festival at Flood Park, to leverage its 21 acres of parkland, native Oak and Bay trees, festival-ready spaces and amenities, ample free parking, and its location in Menlo Park near the US-101 bicycle and pedestrian overcrossing.
RECOMMENDATION: EGG HUNT
7 THANK YOU