Agenda — Menlo Park City Council, November 15, 2022 (part 1 of 7)

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council

REGULAR MEETING AGENDA
Date: 11/15/2022
Time: 6:00 p.m.

Locations: Zoom.us/join – ID# 831 3316 9409 and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
NOVEL CORONAVIRUS, COVID-19, EMERGENCY ADVISORY NOTICE
Consistent with Cal. Gov. Code §54953(e), and in light of the declared state of emergency, and maximize public safety while still maintaining transparency and public access, members of the public can listen to the meeting and participate using the following methods.

How to participate in the meeting
• Access the live meeting, in-person, at the City Council Chambers • Submit a written comment online up to 1-hour before the meeting start time:
[email protected]
Please include the agenda item number you are commenting on. • Access the meeting real-time online at:

Zoom.us/join – Meeting ID 831 3316 9409
• Access the meeting real-time via telephone at:
(669) 900-6833
Meeting ID 831 3316 9409
Press *9 to raise hand to speak
• Watch meeting:
• Cable television subscriber in Menlo Park, East Palo Alto, Atherton, and Palo Alto:

Channel 26
• City Council Chambers
Note: City Council closed sessions are not broadcast online or on television and public participation is limited to the beginning of closed session.

Subject to Change: Given the current public health emergency and the rapidly evolving federal, state, county and local orders, the format of this meeting may be altered or the meeting may be canceled. You may check on the status of the meeting by visiting the city website menlopark.gov. The instructions for logging on to the webinar and/or the access code is subject to change. If you have difficulty accessing the webinar, please check the latest online edition of the posted agenda for updated information (menlopark.gov/agendas).

According to City Council policy, all meetings of the City Council are to end by midnight unless there is a super majority vote taken by 11:00 p.m. to extend the meeting and identify the items to be considered after 11:00 p.m.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council Regular Meeting Agenda
November 15, 2022

Page 2 ends

Regular Session
A. Call To Order
B. Roll Call
C. Agenda Review
D. Public Comment
Under “Public Comment,” the public may address the City Council on any subject not listed on the agenda. Each speaker may address the City Council once under public comment for a limit of three minutes. You are not required to provide your name or City of residence, but it is helpful. The City Council cannot act on items not listed on the agenda and, therefore, the City Council cannot respond to non-agenda issues brought up under public comment other than to provide general information.

E. Presentations and Proclamations
E1. Presentation: Sen. Becker
F. Consent Calendar
F1. Adopt a resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public and to authorize the use of hybrid meetings (Staff Report #22-220-CC)
F2. Adopt a resolution modifying the City Council’s regular meeting schedule to add December 6, 2022 as a regular meeting (Staff Report #22-216-CC)
F3. Adopt a resolution approving the 2023 City Council regular meeting schedule (Staff Report #22-221-CC)
F4. Adopt a resolution accepting fiscal year 2021-22 State Supplemental Local Law Enforcement Grant in the amount of $100,000; and approve a spending plan (Staff Report #22-217-CC) F5. Authorize the city manager to execute an agreement with Fehr & Peers to develop a local road safety plan (Staff Report #22-219-CC)
F6. Review and receive the investment portfolio as of September 30, 2022 (Staff Report #22-222-CC) F7. Adopt a resolution to accept and appropriate a California State Library grant in the amount of $509,179 to replace the main library’s deteriorating roof and update its fire alarm system; and authorize the city manager to submit the required final application and execute the grant agreement (Staff Report #22-223-CC)
F8. Adopt a resolution approving Alcoholic Beverage Control Grant and authorize the police chief to execute the agreement (Staff Report #22-226-CC)
G. Public Hearing
G1. Waive the second reading of an ordinance adopting the 2022 Building Standards Code to include City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council Regular Meeting Agenda
November 15, 2022

Page 3 ends

amending Title 12 [Buildings and Construction] of the Menlo Park Municipal Code to adopt local amendments to the California Building Standards Code (Staff Report #22-218-CC) G2. Consider the Planning Commission’s recommendation to approve the proposed project with modifications and adopt a resolution to 1) certify the final environmental impact report (Final EIR), make the California Environmental Quality Act (CEQA) findings including the Statement of Overriding Considerations for significant and unavoidable impacts, and approve the mitigation monitoring and reporting program (MMRP), 2) adopt a resolution to amend the General Plan Circulation Element, 3) adopt resolutions to approve the vesting tentative maps for the proposed project, read the title, and waive further reading of ordinances to 4) amend the City zoning map, rezone the project site from R-MU-B and O-B to R-MU-B-X and O-B-X to include the “X” Conditional Development overlay, and approve the conditional development permit and 5) adopt the development agreement, and 6) adopt a resolution to approve the below market rate (BMR) housing agreements for the proposed Willow Village masterplan project located at 1350-1390 Willow Road, 925-1098 Hamilton Avenue and 1005-1275 Hamilton Court, 1399 and 1401 Willow road, and 871- 883 Hamilton Avenue (Staff Report #22-227-CC)
H. Informational Items
H1. City Council agenda topics: December 2022 (Staff Report #22-225-CC) H2. Police department quarterly update – Q3 July 2022 – September 2022 (Staff Report #22-224-CC) I. City Manager's Report
J. City Councilmember Reports
K. Adjournment
At every regular meeting of the City Council, in addition to the public comment period where the public shall have the right to address the City Council on any matters of public interest not listed on the agenda, members of the public have the right to directly address the Council on any item listed on the agenda at a time designated by the chair, either before or during the City Council’s consideration of the item.

At every special meeting of the City Council, members of the public have the right to directly address the City Council on any item listed on the agenda at a time designated by the chair, either before or during consideration of the item.

For appeal hearings, appellant and applicant shall each have 10 minutes for presentations.

If you challenge any of the items listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Menlo Park at, or prior to, the public hearing.

Any writing that is distributed to a majority of the City Council by any person in connection with an agenda item is a public record (subject to any exemption under the Public Records Act) and is available by request by emailing the city clerk at [email protected]. Persons with disabilities, who require auxiliary aids or services in attending or participating in City Council meetings, may call the City Clerk’s Office at 650-330-6620.

Agendas are posted in accordance with Cal. Gov. Code §54954.2(a) or §54956. Members of the public can view electronic agendasd and staff reports by accessing the city website at menlopark.gov/agendas and can receive notification of agenda postings by subscribing at menlopark.gov/subscribe. Agendas and staff reports may also be obtained by contacting City Clerk at 650-330-6620. (Posted: 11/11/2022)
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 11/15/2022
Staff Report Number: 22-220-CC
Consent Calendar: Adopt a resolution to continue conducting the City’s Council and advisory body meetings
remotely due to health and safety concerns for the
public and to authorize the use of hybrid meetings
Recommendation
Staff recommends that the City Council adopt a resolution (Attachment A) to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public and to authorize the use of hybrid meetings.

Policy Issues
Assembly Bill 361 (AB 361) was signed into law September 16, 2021 allowing cities to continue holding virtual meetings during any emergency proclaimed by the governor. AB 361 will expire when the state of emergency ceases or January 1, 2024, whichever is first. Governor Newsom recently announced an end to the state of emergency February 28, 2023, in which case AB 361 would expire on that date. The City Council would need to declare every 30 days that the City’s legislative bodies must continue to meet remotely or in a hybrid format whereby City Councilmembers, appointed officials, staff and the public may participate in person or remotely, in order to ensure the health and safety of the public.

Background
The California Legislature approved AB 361, which was signed by the governor September 16, 2021 for signature. The bill allows local legislative bodies to continue to meet remotely through January 1, 2024. A local agency will be allowed to continue to meet remotely when:
• The local agency holds a meeting during a declared state of emergency • State or local health officials have imposed or recommended measures to promote social distancing • Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees
The City meets the requirements to continue holding meetings remotely in order to ensure the health and safety of the public:
• The City is still under a local state of emergency
• County Health urges that all individuals in public spaces maintain social distancing and wear masks On September 13, 2022 Governor Newsom signed AB 2449 amending the Brown Act to provide additional teleconference procedures to allow members of a legislative body (included bodies appointed by the City Council) to participate remotely in public meetings. The new amendments to the Brown Act go into effect January 1, 2023 and provide complex procedures for holding hybrid public meetings. A hybrid meeting AGENDA ITEM F-1 Page F-1.1
Staff Report #: 22-220-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov allows members of City Council and advisory bodies, staff, and members of the public to participate in meetings either virtually and in-person.

Analysis
The City is still under a local state of emergency and the emergency findings required under AB 361 are still in effect. San Mateo County is still in the Low COVID-19 Community Level category and the Centers for Disease Control and Prevention (CDC) recommends that people may choose to mask at any time and people with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask. The resolution authorizes the use of hybrid meetings, whereby City Councilmembers, participants, and staff may choose to attend either remotely or in person due to health and safety concerns and needs. The City Council finds that reducing the number of persons present in City Council chambers may continue to reduce imminent health risks associated with large groups and/or members of varying households gathering indoors.

AB 2449 would allow local officials to hold remote public meetings and would authorize relaxed teleconferencing procedures beyond what is currently required by the Brown Act (meaning there would be no need to identify each teleconference location, post agendas at all teleconference locations, or allow the public to access the teleconference locations) if at least a quorum of the legislative body participates inperson at a single location identified on the agenda that is open to the public, and the legislative body follows certain requirements, including:
• The legislative body must provide either a two-way audiovisual platform or two-way telephonic service and a live webcasting of the meeting to allow the public to remotely hear and visually observe the meeting, and remotely address the legislative body.
• The agenda must identify and include an opportunity for all persons to attend via a call-in option, internetbased service option and at the in-person location of the meeting. • A member of the legislative body can only participate remotely if one of the following are met:
• the member notifies the legislative body at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for “just cause”; or • the member requests the legislative body to allow them to participate in the meeting remotely due to "emergency circumstances" and the legislative body takes action to approve the request. The legislative body must request a general description (generally not exceeding 20 words) of the circumstances relating to their need to appear remotely at the given meeting. • “Just cause” is defined as (i) a childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely; (ii) a contagious illness that prevents a member from attending in person; (iii) a need related to a physical or mental disability as defined by statute; or (iv) travel while on official business of the legislative body or another state or local agency.
• Members of the legislative body are prohibited from using AB 2449 to participate in remote meetings for more than three consecutive months or for 20% of the regular meetings in a calendar year. • Members of the legislative body participating remotely must participate using both audio and visual technology. While the new law doesn’t specify whether audio and visual technology must be enabled at all times while participating remotely, we think the best reading of the law is that a member participating remotely should keep their camera on, and be able to participate via audio at all times during the meeting.
• Members of the legislative body participating remotely must publicly disclose whether any individual over the age of 18 is present in the same room as the member participating remotely.

Page F-1.2
Staff Report #: 22-220-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov • A meeting must be paused when there is any teleconference disruption for the public and no action can be taken if a disruption event prevents the legislative body from broadcasting the meeting. • Real-time public comments must be allowed during the meeting. • Legislative bodies must implement procedures for resolving requests for reasonable accommodations for individuals with disabilities.

Impact on City Resources
Additional technologies will need to be purchased and implemented in the City Council Chambers, Main Library (Senior Annex), Oak Room (Arrillaga Recreation Center), and the Downtown Conference Room (City Hall) in order to hold hybrid meetings. There will also be the need to train staff and advisory body members on the new technology.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is an organizational structure change that will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution
Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk Page F-1.3
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AND

ON BEHALF OF COMMISSIONS AND COMMITTEES CREATED BY THE CITY

COUNCIL PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION
54952(b) AUTHORIZING TELECONFERENCE MEETINGS IN COMPLIANCE WITH AB 361 (GOVERNMENT CODE SECTION 54953(e)) TO CONTINUE TO

ALLOW MEMBERS OF THE PUBLIC TO SAFELY PARTICIPATE IN LOCAL

GOVERNMENT MEETINGS
WHEREAS, the City Council is committed to ensuring public access to observe and participate in local government meetings; and
WHEREAS, all meetings of the City Council and other legislative bodies created pursuant to Government Code Section 54952(b) are open and public, as required by the Ralph M. Brown Act, so that any member of the public may participate in local government meetings; and WHEREAS, the AB 361, codified at Government Code section 54953(e), makes provisions for remote teleconferencing participation in local government meetings, without compliance with the requirements of 54953(b)(3), during a Governor-proclaimed state of emergency and if the local legislative body determines, by majority vote, that as a result of the emergency, meeting solely in person would present imminent risks to the health or safety of attendees; and WHEREAS, on March 4, 2020, Governor Newsom proclaimed a State of Emergency due to the outbreak of respiratory illness due to a novel coronavirus (now known as COVID-19) and that State of Emergency is still in effect in the State of California; and WHEREAS, on March 11, 2020 the City Council proclaimed the existence of a local state of emergency within the City, pursuant to Section 8625 of the California Emergency Services Act in response to the COVID-19 pandemic; and
WHEREAS, COVID-19 continues to threaten the health and lives of City residents; and WHEREAS, the SARS-CoV-2 Delta and Omicron Variants are highly transmissible in indoor settings; and
WHEREAS, the Omicron subvariants of the SARS-CoV-2 virus is overtaking other variants in San Mateo County; and
WHEREAS, according to data from the County’s Health Administrator and County website, the County is averaging approximately nine new cases per 100,000 of COVID-19 per day; and WHEREAS, although the City has returned to in-person meetings, due to the prevalence of BA strains of the SARS-CoV-2 virus overtaking other variants in San Mateo County, the City Council finds that reducing the number of persons present in City Council chambers is necessary to reduce imminent health risks associated with large groups and/or members of varying households gathering indoors; and
WHEREAS, the State of California and the City of Menlo Park continue to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Page F-1.4 ATTACHMENT A
Resolution No. XXXX

Page 2 of 3 ends

San Mateo, as applicable, including facial coverings when required; and based upon that guidance, in-person attendance indoors at public meetings continues to present a health risk for certain segments of the population, necessitating the need to reduce the number of in-person meeting attendees; and
WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees and other bodies that were created by the City Council pursuant to Government Code section 54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Menlo Park that the City Council does hereby:

1. Find that current conditions authorize teleconference public meetings of Legislative Bodies.

Based on the California Governor’s continued declaration of a State of Emergency and current conditions, the City Council finds that meeting in person, without the option for certain populations and persons to participate remotely, would present imminent risks to the health or safety of attendees. The City Council does therefore find that Legislative Bodies and members of Legislative Bodies of the City may elect to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.

2. Authorize Legislative Bodies to conduct teleconference meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.

3. Authorize Legislative Bodies to conduct hybrid meetings. The Legislative Bodies are hereby further authorized to conduct meetings in a “hybrid” format, where both members of the Body may elect to be present in person, utilizing appropriate distancing and masking practices, or participate by teleconferencing technology. Such meetings of the Legislative Bodies that occur using teleconferencing technology will provide an opportunity for any and all members of the public who wish to address Legislative Bodies and will otherwise occur in a manner that protects the statutory and constitutional rights of parties and the members of the public attending the meeting via teleconferencing.
//
//
//
//
//
//
Page F-1.5
Resolution No. XXXX

Page 3 of 3 ends

I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the fifteenth day of November, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of November, 2022.

Judi A. Herren, City Clerk
Page F-1.6
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 11/15/2022
Staff Report Number: 22-216-CC
Consent Calendar: Adopt a resolution modifying the City Council’s regular meeting schedule to add December 6, 2022
as a regular meeting
Recommendation
Staff recommends that the City Council adopt a resolution (Attachment A) modifying the City Council’s regular meeting schedule to add December 6, 2022 as a regular meeting.

Policy Issues
Ordinance No. 1080 (Attachment B) allows the City Council to adopt a different meeting schedule by resolution.

Background
On December 14, 2021, the City Council unanimously voted to adopt Ordinance No. 1080 codifying the City Council’s regular meeting schedule as the second and fourth Tuesday of every month, commencing at 6 p.m. At the same meeting, the City Council unanimously approved the 2022 City Council regular meeting schedule (Attachment C.)
Analysis
The adoption of the 2022 regular City Council meeting schedule included regular meetings on the second and fourth Tuesdays of the month and took into account year-end travel schedules and holiday observances.

Although the December 6 meeting was approved December 14, 2021, a resolution modifying the City Council regular meeting schedule (e.g., second and fourth Tuesday of the month) is required to hold it as a “regular” meeting, per Ordinance No. 1080. For “special” meetings (e.g., outside of the approved second and fourth Tuesday of the month), the Brown Act limits public comment to items on the agenda (e.g., no general public comment for items not on the agenda) and ordinances cannot be adopted at “special meetings.”
The proposed resolution will update the City Council meeting schedule adding December 6 as a regular meeting.

AGENDA ITEM F-2 Page F-2.1
Staff Report #: 22-216-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Impact on City Resources
There is no impact on City resources.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is a minor change that will not result in any direct or indirect physical change in the environment.

Attachments
A. Resolution
B. Ordinance No. 1080
C. Hyperlink – 2022 City Council regular meeting schedule:
menlopark.gov/files/sharedassets/public/agendas-and-minutes/city-council/2022-meetings/city-councilmeeting-schedule-2022.pdf Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk Page F-2.2
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK MODIFYING THE CITY COUNCIL’S REGULAR MEETING SCHEDULE TO ADD DECEMBER 6, 2022 AS A REGULAR MEETING
WHEREAS, the City of Menlo Park ("City") wishes to modifying the City Council’s regular meeting schedule to add December 6, 2022 as a regular meeting; WHEREAS, Ordinance No. 1080 allows the modification of the approved City Council meeting scheduled through the adoption of a resolution; and
WHEREAS, Section 2.04.010 of the Menlo Park Municipal Code reads as follows:

2.04.010. Regular Meetings – Days and time. **
A regular meeting of the City Council shall be held on the second and fourth Tuesday of every month commencing at six p.m., unless the City Council adopts a different schedule by resolution. A regular meeting of the City Council may be canceled (i) by notice at a prior City Council meeting, or (ii) by notice to all of the City Council members of not less than twenty-four (24) hours prior to the meeting and by posting a notice of cancellation at all locations where public notices are regularly posted by the City.
** For state law as to city council meetings, see Government Code Sections 36805 to 36808, 54950 to 65960.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MENLO PARK HEREBY RESOLVES:

The December 6, 2022 meeting shall be added as a regular meeting date to the 2022 Schedule of Regular City Council meetings of the City of Menlo Park.

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of November, 2022.

Judi A. Herren, City Clerk
ATTACHMENT A Page F-2.3
ORDINANCE NO. 1080

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MENLO PARK AMENDING SECTION 2.04.010 OF
CHAPTER 2.04 (CITY COUNCIL) OF TITLE 2
(ADMINISTRATION AND PERSONNEL) OF THE MENLO

PARK MUNICIPAL CODE
WHEREAS, the City of Menlo Park ("City") wishes to change the time when the City Council holds its regularly scheduled meetings and the methods for canceling a City Council meeting.

THE CITY COUNCIL OF THE CITY OF MENLO PARK DOES ORDAIN AS FOLLOWS:

SECTION 1. AMENDMENT OF CODE. Section 2.04.010 of the Menlo Park Municipal Code is amended to read as follows (addition in underline, deletions in strikethrough):

2.04.010. Regular Meetings – Days and time. **
A regular meeting of the City Council shall be held on the second and fourth Tuesday of every month commencing at five (5) six (6) p.m., unless the City Council adopts a different schedule by resolution at the beginning of the year. A regular meeting of the City Council may be canceled (i) by notice at a prior City Council meeting, or (ii) by notice to all of the City Council members of not less than twentyfour (24) hours prior to the meeting and by posting a notice of cancellation at all locations where public notices are regularly posted by the city.

SECTION 2. EFFECTIVE DATE AND PUBLISHING. This ordinance shall take effect 30 days after adoption. The city clerk shall cause publication of the ordinance within 15 days after passage in a newspaper of general circulation published and circulated in the city or, if none, the posted in at least three public places in the city. Within 15 days after the adoption of the ordinance amendment, a summary of the amendment shall be published with the names of the City Councilmembers voting for and against the amendment.

SECTION 3. CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Sections 15060(c)(3) because this activity is not a project as defined by Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

SECTION 4. SEVERABILITY
If any section, subsection, subdivision, sentence, clause, phrase or portion of this ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, then such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares it would have adopted this Ordinance and each section, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.
//
//
//

ATTACHMENT B Page F-2.4
INTRODUCED on the sixteenth day of November, 2021.

PASSED AND ADOPTED as an ordinance of the City of Menlo Park at a regular meeting of said City Council on the fourteenth day of December, 2021 by the following vote:

AYES: Combs, Mueller, Nash, Taylor, Wolosin
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
_________________________
Drew Combs, Mayor
ATTEST:
_________________________
Judi A. Herren, City Clerk
Ordinance No. 1080

Page 2 of 2 ends

Page F-2.5
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 11/15/2022
Staff Report Number: 22-221-CC
Consent Calendar: Adopt a resolution approving the 2023 City Council regular meeting schedule
Recommendation
Staff recommends the City Council adopt a resolution (Attachment A) approving the City Council’s 2023 meeting schedule (Attachment B.)
Policy Issues
The proposed action conforms to the current practice of having the City Council set its meeting schedule annually. According to the City’s Municipal Code, Section 2.04.010, a regular meeting of the City Council shall be held on the second and fourth Tuesday of every month commencing at 6 p.m., unless the City Council adopts a different schedule by resolution.

Background
The purpose of the annual City Council meeting schedule is to provide the City Council, staff and the public with advance notice of proposed meeting dates. The meeting schedule has typically been approved by the City Council before the last calendar regular meeting in December each year.

Analysis
Staff is proposing a meeting schedule for the 2023 calendar year. The proposed dates have been scheduled taking into consideration City holidays and school holidays.

Once a meeting schedule is approved by the City Council, it will be used by staff to create a tentative calendar to identify when items will likely be considered by the City Council. It is important to note that the tentative calendar is a fluid document that serves as an ongoing reference guide, and that items are frequently rescheduled. The City Council is requested to keep Tuesday evenings free so that meetings, including closed sessions, study sessions or other special meetings, can be scheduled as the need arises.

Staff has proposed the following rescheduling of the following regular second and fourth Tuesday of the month meetings:

AGENDA ITEM F-3 Page F-3.1
Staff Report #: 22-221-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Table 1: Proposed changes to second and fourth Tuesday schedule Current second/fourth
Tuesday
Proposed
reschedule date Action Reason
April 11, 2023 April 4, 2023 Reschedule Spring break for school districts November 28, 2023 November 7, 2023 Reschedule Thanksgiving holiday December 26, 2023 December 5, 2023 Reschedule Christmas holiday In previous years (e.g., pre-2020), the City Council had the option to schedule a summer break. A proposed summer break would host one regular meeting July 11 and one August 22 and result in canceling the July 25 and August 8; the City Council would have no meetings July 12 – August 21. The City Council can approve this summer break or a modified summer break at this meeting.

Table 2 outlines neighboring jurisdiction governing board meeting schedules.

Table 2: Regular governing board meeting schedule
Board Meeting schedule
City of Palo Alto First three Mondays of each month, at 6 p.m.

City of East Palo Alto First and third Tuesdays of each month at 6:30 p.m.

City of Redwood City Second and fourth Mondays of each month at 6 p.m.

Las Lomitas School District First Wednesday of each month at 7 p.m.

Menlo Park City School District Second Thursday of each month at 5 p.m.

Menlo Park Fire Protection District Third Tuesday of every month at 5:30 p.m.

Ravenswood City School District Second and fourth Thursdays of each month at 6:30 p.m.

Sequoia Union High School District Wednesdays at 6 p.m. - adopted by Board Town of Atherton Third Wednesday of each month at 6 p.m.

Town of Portola Valley Second and fourth Wednesdays of the month at 7 p.m.

Town of Woodside Second and fourth Tuesday of each month at 7:30 p.m.

West Bay Sanitary District Second and fourth Wednesdays of each month at 7 p.m.

Impact on City Resources
There is no impact on City resources.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Page F-3.2
Staff Report #: 22-221-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is a minor change that will not result in any direct or indirect physical change in the environment.

Attachments
A. Resolution
B. Proposed 2023 City Council meeting schedule
Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk Page F-3.3
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK ADOPTING THE 2023 CITY COUNCIL REGULAR MEETING SCHEDULE WHEREAS, the City of Menlo Park ("City") wishes to adopt the 2023 City Council regular meeting schedule as described in Exhibit A;
WHEREAS, Ordinance No. 1080 allows the modification of the approved City Council meeting scheduled through the adoption of a resolution; and
WHEREAS, Section 2.04.010 of the Menlo Park Municipal Code reads as follows:

2.04.010. Regular Meetings – Days and time. **
A regular meeting of the City Council shall be held on the second and fourth Tuesday of every month commencing at six p.m., unless the City Council adopts a different schedule by resolution. A regular meeting of the City Council may be canceled (i) by notice at a prior City Council meeting, or (ii) by notice to all of the City Council members of not less than twenty-four (24) hours prior to the meeting and by posting a notice of cancellation at all locations where public notices are regularly posted by the City.
** For state law as to council meetings, see Government Code sections 36805 to 36808, 54950 to 65960.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MENLO PARK HEREBY RESOLVES:

The 2023 City Council regular meeting schedule us adopted as described in Exhibit A.

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of November, 2022.

Judi A. Herren, City Clerk
Exhibits:

A. 2023 City Council regular meeting schedule
Page F-3.4 ATTACHMENT A

PROPOSED CITY COUNCIL
MEETING SCHEDULE 2023
City Council meetings City Hall closed
Note: meeting dates are subject to change
january

S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
february

S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
march

S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
april

S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 may

S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
june

S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
july

S M T W T F S
1 1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
august

S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
september

S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
october

S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
december

S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 november

S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
Page F-3.5 ATTACHMENT B
Police
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 11/15/2022
Staff Report Number: 22-217-CC
Consent Calendar: Adopt a resolution accepting fiscal year 2021-22 State Supplemental Local Law Enforcement Grant
in the amount of $100,000; and approve a spending
plan
Recommendation
Adopt a resolution accepting fiscal year 2021-22 State Supplemental Local Law Enforcement Grant (SLESF COPS Frontline) in the amount of $100,000 and approve a spending plan to provide protective equipment for frontline officers in armored plates and carriers for active shooter-type events, upgrade law enforcement technology by replacing electronic citation writing devices, and supplement Menlo Park Police Department’s (MPPD) bike patrol unit with two additional electric bikes (e-bikes.) Policy Issues
The proposed action is within city policy and the continued use of law enforcement technology is within city and MPPD policy.

Background
In 1997, the California State Legislature created the Citizen’s Option for Public Safety (COPS) Program.

This is a noncompetitive grant whereby cities and counties receive state funds to augment public safety expenditures. Effective in the year 2000, cities were guaranteed a minimum grant award of $100,000.

The COPS funds must be used for frontline municipal police services and must supplement and not supplant existing funding. The funds cannot be used for administrative overhead costs in excess of half a percent of the total allocation. The allocation may not be used to fund the costs of any capital project or construction project that does not directly support frontline law enforcement.

Analysis
The 2021-22 COPS Frontline Grant award is in the amount of $100,000. This grant is included in the City’s Fiscal Year $22,951,641 budget for the MPPD and a spending plan must now be approved by City Council.

Staff recommends that the funds be expended in the following areas as shown below:

Protective equipment for frontline officers:
• Armored protective plates and carriers for violent intruder events – $71,733 Law enforcement technology deployment
• Upgrade and replace citation writing devices (technology upgrade) – $99,177 AGENDA ITEM F-4 Page F-4.1
Staff Report #: 22-217-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Community crime prevention (and engagement):
• Add two electric assist (e-bike) bicycles for the MPPD bike team – $8,122 Total spending from COPS/SLESF fund – $179,032
The MPPD has strategically used grant funds to support the department’s technology initiatives, previously unbudgeted items and new field equipment. This year’s spending request continues to strengthen the department’s ability to provide department staff with essential technology to effectively perform their job functions, protect frontline officers in the event of serious community danger, and add to a proven and community-supported crime prevention and community engagement initiative.

The philosophy of securing alternative funding sources to finance new technologies has allowed the MPPD to maintain a progressive approach to policing, while simultaneously supporting the need for a costconscious approach to the use of General Fund monies.

The amount listed in this purchase plan does exceed the one-year grant allocation of $100,000. However, there is sufficient funding in reserve to cover this expense, and this moves MPPD back toward the ideal annual strategy of using as much of this annual allocation as possible.

Protective equipment for front line officers – armored plates and carriers NOTE: These items are NOT listed equipment under Assembly Bill (AB) 481 requirements MPPD officers currently carry armored plate-carrying vests for deployment in the event of an “active shooter” or similar violent incident where the officer’s daily-wear bullet-proof vest may not be sufficient due to suspect use of a rifle or other weapon with the capability of penetrating the daily-wear vest. These plates have an expiration date, after which the effectiveness of the plate cannot be guaranteed. The plates currently distributed to our personnel are at their expiration, and replacements are needed to maintain the level of safety-preparedness for front line officers. There is no budgeted contingency for replacement of this needed equipment.

These plates and their carriers are deployed to every officer on the front line at MPPD, and are a proven protective device in the event of a threat to our community above and beyond our day-to-day patrol.

The total cost of replacing plates and carriers for all sworn personnel is $71,734.

Technology deployment – replacement of electronic citation equipment The MPPD uses electronic, automated devices to write traffic and other enforcement citations. These devices collect and sort information quickly and efficiently to reduce errors, and collect citation data for automated upload to the courts. This equipment saves significant labor hours of collecting and sorting paper tickets, fixing errors, and sending paper citations over to the courts for a similar repetitive process of sorting and processing. Over 75 percent of our current ticket writing devices are already out of warranty, and technology upgrades to data processing will make the current devices obsolete in the coming months.

These items are due to be replaced, and there is not a current budgeted amount to replace these devices, which are crucial to frontline policing services. The vast majority of community demand on policing is within the realm of traffic and other violations which require enforcement as well as education.

Replacement of our 18 citation-writing devices will cost $114,176 total – this price includes the first year of maintenance, which we budget currently at $15,000. The total requested amount for this funding source is therefore $99,176
Page F-4.2
Staff Report #: 22-217-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Community crime prevention, outreach and engagement – e-bikes for the MPPD bike team MPPD’s bike team has become one of the most lauded dimensions of our community policing strategy over the past two years. Last year, we added two electric-assisted “e-bikes” to our bicycle fleet. Not only have these bikes been a hit with our community – adults and youth alike – they have been a pivotal enhancement to the bike patrol program in allowing our officers to conduct traffic enforcement, arrest crime suspects, and patrol a broader area with bicycles. The community has vocally supported the enhanced engagement that stems from bike patrol, and our officers have gravitated to bike patrol as a highly desired opportunity to police differently.

We have an opportunity to add to our e-bike fleet an additional two bikes of the same model, from the same local merchant. This is not a budgeted expense, but based on enthusiastic support within the department and in the community, we are seeking to add this equipment.

Two e-bikes can be procured and fully outfitted for Patrol at a cost of $4,061 each, for a total of $8,122.

Spending funds in excess of the $100,000 award
Due to transitions in leadership over the past three years, spending from this fund has been less than the awarded amount, and spending to the allocation is ideal. There is additional existing funding for the added expense. Also, last year’s SLESF-COPS funding for outfitting all patrol cars with defibrillators (AED’s) was not fully spent due to a separate community grant which covered $35,000 of the $48,000 initially allocated.

Impact on City Resources
The fiscal year 2021-22 grant funds have been awarded to the city and there are no matching requirements for this grant. Purchases will be made in accordance with the City’s adopted purchasing policies.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution
Report prepared by:

Dave Norris, Chief of Police
Page F-4.3
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK

ACCEPTING THE STATE SUPPLEMENTAL LOCAL LAW ENFORCEMENT
GRANT OF $100,000, APPROVING THE USE OF THE FUNDS IN

ACCORDANCE WITH STATE REQUIREMENTS
WHEREAS, the California State Legislature created the Citizen’s Option for Public Safety (COPS) Program in fiscal year 1996-97; and
WHEREAS, effective September 8, 2000, cities were guaranteed a minimum grant award of $100,000; and
WHEREAS, the City must create a Supplemental Law Enforcement Special Fund (SLESF) for the grant funds; and
WHEREAS, the funds cannot be used for administrative overhead exceeding 0.5 percent or allocated to fund the costs of any capital project or construction project that does not directly support frontline law enforcement; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Menlo Park does hereby accept the state Supplemental Local Law Enforcement Grant of $100,000; and BE IT FURTHER RESOLVED, that the City Council approved the use of State Supplemental Local Law Enforcement Grant funds in accordance with state requirements, as outlined below:
• Ballistic Protective Vests
• Upgraded Electronic Citation-Writing Equipment
• Electric-Assisted Bicycles (E-Bikes)
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the fifteenth day of November, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of November 2022.

Judi A. Herren, City Clerk
Page F-4.4 ATTACHMENT A
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date:

Staff Report Number:

Consent Calendar:
11/15/2022
22-219-CC
Authorize the city manager to execute an agreement
with Fehr & Peers to develop a local road safety
plan
Recommendation
Staff recommends that the City Council authorize the city manager to execute an agreement with Fehr & Peers to develop a local road safety plan (Attachment A.) The proposed agreement is for $182,995 with the remaining $17,005 in the budget authorized as contingency (held by the City.) Policy Issues
The local road safety plan (LRSP) is consistent with General Plan policies CIRC 1.1, 1.7, 1.8, and 1.9 that establish Vision Zero as the City’s guiding safety policy and establish specific safety policies for multimodal travel and safe routes to school.

Background
A LRSP is a means for local jurisdictions to address the unique highway safety needs in their jurisdictions. A LRSP is required for local jurisdictions to compete for several grant programs, including the Highway Safety Improvement Program, the regional One Bay Area Grant (OBAG) program, the federal Safe Streets for All program, and others. The City is currently pursuing grants from the OBAG program for the Middle Avenue pedestrian and bicycle undercrossing and anticipates pursuing other grant sources for transportation improvements in the future.

The LRSP is a component of a renewed focus on transportation safety at federal, state and local levels. It is a local agency complement to the statewide Strategic Highway Safety Plan (SHSP) that every state is required to complete and update on a regular basis. At the federal level, the U.S. Department of Transportation recently adopted the Safe Systems Approach as the guiding paradigm to address roadway safety. This approach is focused on eliminating fatalities and serious injuries by using a proactive approach to safety with shared responsibility for the people who design the roads and vehicles, the people who use those roads, and the people who enforce the rules and provide emergency response.

For the City of Menlo Park, the LRSP will serve as an extension of the City’s Transportation Master Plan (TMP.) The TMP included safety as one of several factors to prioritize transportation investments in the City.

The LRSP provides an opportunity to develop an action plan to implement the Vision Zero policy and a more robust analysis of transportation safety issues in the City. Specifically, the plan will include a systemic safety analysis that will identify where elements of the transportation system contribute to elevated collision risk. The LRSP will produce a set of strategies to enhance roadway safety that include both potential policy initiatives and roadway infrastructure changes.

The plan will be developed with robust public involvement, with a focus on reaching the most vulnerable AGENDA ITEM F-5 Page F-5.1
Staff Report #: 22-219-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov roadway system users. Vulnerable users typically include people walking and bicycling, individuals who experience higher risk of injury from collisions (such as seniors, individuals with disabilities and children), and any groups that experience traffic collisions at above average rates. The outreach proposed for the LRSP will build on the data analysis to target groups that have experienced above average rates of traffic collisions.

Analysis
Staff issued a request for proposals (RFP) for a LSRP in September 2022 and received five proposals from the following consultants:
• Fehr & Peers;
• Kimley-Horn and Associates, Inc.;
• Minagar and Associates, Inc.;
• TJKM Transportation Consultants; and
• Toole Design Group, LLC
All five firms had some previous experience developing LRSPs for cities in California. Staff evaluated each proposal based on the criteria in the RFP, including:
• Direct experience leading LRSPs and vision zero action plans; • Experience conducting detailed safety analysis;
• Capability leading equitable outreach with diverse community members; • Ability to perform the specific tasks;
• Qualifications of the specific individuals who will work on the project; • Appropriateness of the proposed methods or techniques to be used in the study; • Reasonableness of the schedule to complete each task element; and • Overall cost of the proposal.

Based on this evaluation, the top three firms were invited to interview for the project with a panel from the City’s public works and police departments. Each firm provided a short presentation about their approach and responded to a fixed set of questions from the panel. At the conclusion of the process, the panel unanimously recommended Fehr & Peers as the preferred firm to complete the LRSP due to their combination of local and national safety experience, use of innovative data and analysis, capability with public engagement, and cohesive and thoughtful presentation during the interview process.

The LRSP will be developed over the course of the next year, with a target date of completion of December 2023, consistent with requirements for various grant funding programs. The project will begin with a review of safety data, followed by identification of safety strategies to address the most significant challenges.

These will be packaged into an action plan that identifies infrastructure improvements, policies, and programs that can help advance safety.

The project will be led by the City’s transportation division in coordination with the police department and will include partnership with the public and stakeholders, including Menlo Park Fire Protection District, schools, local business and community groups. Public engagement materials will be available in English and Spanish and public meetings will include native Spanish speakers to help ensure diverse participation.

Major public engagement milestones will include opportunities to review the safety data findings, safety strategies, and draft and final plan using multiple methods:
• Stakeholder workshops with a cross section of residents, businesses, community organizations, and other partners to help guide the development of the plan Page F-5.2
Staff Report #: 22-219-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov • Formal presentations to the City’s Complete Streets Commission and City Council • Pop up events in the community for residents to provide feedback and identify their roadway safety priorities
• Presentations to key partner groups such as the Safe Routes to Schools Task Force and Chamber of Commerce
In addition to the outreach effort supported by the consultant team, staff will also be available to conduct presentations and meetings with groups as needed to ensure opportunities for all residents to participate in this planning process.

Impact on City Resources
The fiscal year 2022-23 budget includes $200,000 in the City’s five-year capital improvement program for the LRSP. The proposed Fehr & Peers agreement is for $182,995 with the remaining $17,005 authorized as contingency.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Agreement
Report prepared by:

Hugh Louch, Assistant Public Works Director – Transportation Report reviewed by:

Nicole Nagaya, Public Works Director
Page F-5.3
1 PROFESSIONAL SERVICES AGREEMENT
City Manager’s Office
701 Laurel St., Menlo Park, CA 94025
tel 650-330-6620
Agreement #:

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF MENLO PARK AND FEHR & PEERS
THIS AGREEMENT made and entered into at Menlo Park, California, this _____________________, by and between the CITY OF MENLO PARK, a Municipal Corporation, hereinafter referred to as "CITY," and FEHR & PEERS, hereinafter referred to as “FIRST PARTY.” WITNESSETH:

WHEREAS, CITY desires to retain FIRST PARTY to provide certain professional services for CITY in connection with that certain project called: Local road safety plan WHEREAS, FIRST PARTY is licensed to perform said services and desires to and does hereby undertake to perform said services.

NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS, PROMISES AND CONDITIONS of each of the parties hereto, it is hereby agreed as follows:

1. SCOPE OF WORK
In consideration of the payment by CITY to FIRST PARTY, as hereinafter provided, FIRST PARTY agrees to perform all the services as set forth in Exhibit "A," Scope of Services.

2. SCHEDULE FOR WORK
FIRST PARTY's proposed schedule for the various services required pursuant to this agreement will be as set forth in Exhibit "A," Scope of Services. CITY will be kept informed as to the progress of work by written reports, to be submitted monthly or as otherwise required in Exhibit "A.” Neither party shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents or other events beyond the control of the other, or the other's employees and agents.

FIRST PARTY shall commence work immediately upon receipt of a "Notice to Proceed" from CITY.

The "Notice to Proceed" date shall be considered the "effective date" of the agreement, as used herein, except as otherwise specifically defined. FIRST PARTY shall complete all the work and deliver to CITY all project related files, records, and materials within one month after completion of all of FIRST PARTY's activities required under this agreement.

3. PROSECUTION OF WORK
FIRST PARTY will employ a sufficient staff to prosecute the work diligently and continuously and will complete the work in accordance with the schedule of work approved by the CITY. (See Exhibit "A," Scope of Services).

ATTACHMENT A Page F-5.4
2 4. COMPENSATION AND PAYMENT
A. CITY shall pay FIRST PARTY an all-inclusive fee that shall not exceed $182,995 as described in Exhibit "A," Scope of Services. All payments shall be inclusive of all indirect and direct charges to the Project incurred by FIRST PARTY. The CITY reserves the right to withhold payment if the City determines that the quantity or quality of the work performed is unacceptable.

B. FIRST PARTY's fee for the services as set forth herein shall be considered as full compensation for all indirect and direct personnel, materials, supplies and equipment, and services incurred by FIRST PARTY and used in carrying out or completing the work.

C. Payments shall be monthly for the invoice amount or such other amount as approved by CITY. As each payment is due, the FIRST PARTY shall submit a statement describing the services performed to CITY.

This statement shall include, at a minimum, the project title, agreement number, the title(s) of personnel performing work, hours spent, payment rate, and a listing of all reimbursable costs. CITY shall have the discretion to approve the invoice and the work completed statement. Payment shall be for the invoice amount or such other amount as approved by CITY.

D. Payments are due upon receipt of written invoices. CITY shall have the right to receive, upon request, documentation substantiating charges billed to CITY. CITY shall have the right to perform an audit of the FIRST PARTY's relevant records pertaining to the charges.

5. EQUAL EMPLOYMENT OPPORTUNITY
A. FIRST PARTY, with regard to the work performed by it under this agreement shall not discriminate on the grounds of race, religion, color, national origin, sex, handicap, marital status or age in the retention of sub-consultants, including procurement of materials and leases of equipment.

B. FIRST PARTY shall take affirmative action to insure that employees and applicants for employment are treated without regard to their race, color, religion, sex, national origin, marital status or handicap.

Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation and selection for training including apprenticeship.

C. FIRST PARTY shall post in prominent places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

D. FIRST PARTY shall state that all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, marital status or handicap.

E. FIRST PARTY shall comply with Title VI of the Civil Rights Act of 1964 and shall provide such reports as may be required to carry out the intent of this section.

F. FIRST PARTY shall incorporate the foregoing requirements of this section in FIRST PARTY’s agreement with all sub-consultants.

6. ASSIGNMENT OF AGREEMENT AND TRANSFER OF INTEREST
A. FIRST PARTY shall not assign this agreement, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the CITY thereto, provided, however, that claims for money due or to become due to the FIRST PARTY from the CITY under this agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of an intended assignment or transfer shall be furnished promptly to the CITY.

B. In the event there is a change of more than 30 percent of the stock ownership or ownership in FIRST PARTY from the date of this agreement is executed, then CITY shall be notified before the date of said change of stock ownership or interest and CITY shall have the right, in event of such change in stock ownership or interest, to terminate this agreement upon notice to FIRST PARTY. In the event CITY is not notified of any such change in stock ownership or interest, then upon knowledge of same, it shall be deemed that CITY has terminated this agreement.

Page F-5.5
3 7. INDEPENDENT WORK CONTROL
It is expressly agreed that in the performance of the service necessary for compliance with this agreement, FIRST PARTY shall be and is an independent contractor and is not an agent or employee of CITY. FIRST PARTY has and shall retain the right to exercise full control and supervision of the services and full control over the employment, direction, compensation and discharge of all persons assisting FIRST PARTY in the performance of FIRST PARTY's services hereunder. FIRST PARTY shall be solely responsible for its own acts and those of its subordinates and employees.

8. CONSULTANT QUALIFICATIONS
It is expressly understood that FIRST PARTY is licensed and skilled in the professional calling necessary to perform the work agreed to be done by it under this agreement and CITY relies upon the skill of FIRST PARTY to do and perform said work in a skillful manner usual to the profession. The acceptance of FIRST PARTY's work by CITY does not operate as a release of FIRST PARTY from said understanding.

9. NOTICES
All notices hereby required under this agreement shall be in writing and delivered in person or sent by certified mail, postage prepaid or by overnight courier service. Notices required to be given to CITY shall be addressed as follows:

Nicole H. Nagaya
Public Works
City of Menlo Park
701 Laurel St.

Menlo Park, CA 94025
650-330-6740
[email protected]
Notices required to be given to FIRST PARTY shall be addressed as follows:

Meghan Mitman
Fehr & Peers
60 S Market St, Suite 700
San Jose, CA 95113
408-278-1700
[email protected]
Provided that any party may change such address by notice, in writing, to the other party and thereafter notices shall be addressed and transmitted to the new address.

10. HOLD HARMLESS
The FIRST PARTY shall defend, indemnify and hold harmless the CITY, its subsidiary agencies, their officers, agents, employees and servants from all claims, suits or actions that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the FIRST PARTY brought for, or on account of, injuries to or death of any person or damage to property resulting from the performance of any work required by this agreement by FIRST PARTY, its officers, agents, employees and servants.

Nothing herein shall be construed to require the FIRST PARTY to defend, indemnify or hold harmless the CITY, its subsidiary agencies, their officers, agents, employees and servants against any responsibility to liability in contravention of Section 2782.8 of the California Civil Code.

Page F-5.6
4 11. INSURANCE
A. FIRST PARTY shall not commence work under this agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City, with certificates of insurance evidencing the required coverage.

B. There shall be a contractual liability endorsement extending the FIRST PARTY's coverage under the Commercial General Liability and Automobile Liability Insurance (but not for the Professional Liability and workers' compensation) to include the contractual liability assumed by the FIRST PARTY pursuant to this agreement. These certificates shall specify or be endorsed to provide that thirty (30) days' notice must be given, in writing, to the CITY, at the address shown in Section 9, of any pending cancellation of the policy. FIRST PARTY shall notify CITY of any pending change to the policy. All certificates shall be filed with the City.

1. Workers' compensation and employer's liability insurance:

The FIRST PARTY shall have in effect during the entire life of this agreement workers' compensation and Employer's Liability Insurance providing full statutory coverage. In signing this agreement, the FIRST PARTY makes the following certification, required by Section 18161 of the California Labor Code: "I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of the Code, and I will comply with such provisions before commencing the performance of the work of this agreement" (not required if the FIRST PARTY is a Sole Proprietor).

2. Liability insurance:

The FIRST PARTY shall take out and maintain during the life of this agreement such Bodily Injury Liability and Property Damage Liability Insurance (Commercial General Liability Insurance) on an occurrence basis as shall protect it while performing work covered by this agreement from any and all claims for damages for bodily injury, including accidental death, as well as claims for property damage which may arise from the FIRST PARTY's operations under this agreement, whether such operations be by FIRST PARTY or by any sub-consultant or by anyone directly or indirectly employed by either of them. The amounts of such insurance shall be not less than one million dollars ($1,000,000) per occurrence and one million dollars ($1,000,000) in aggregate, or one million dollars ($1,000,000) combined single limit bodily injury and property damage for each occurrence. FIRST PARTY shall provide the CITY with acceptable evidence of coverage, including a copy of all declarations of coverage exclusions. FIRST PARTY shall maintain Automobile Liability Insurance pursuant to this agreement in an amount of not less than one million dollars ($1,000,000) for each accident combined single limit or not less than one million dollars ($1,000,000) for any one (1) person, and one million dollars ($1,000,000) for any one (1) accident, and Three Hundred Thousand Dollars, ($300,000) property damage.

3. Professional liability insurance:

FIRST PARTY shall maintain a policy of professional liability insurance, protecting it against claims arising out of the negligent acts, errors, or omissions of FIRST PARTY pursuant to this agreement, in the amount of not less than one million dollars ($1,000,000) per claim and in the aggregate. Said professional liability insurance is to be kept in force for not less than one (1) year after completion of services described herein.

C. CITY and its subsidiary agencies, and their officers, agents, employees and servants shall be named as additional insured on any such policies of Commercial General Liability and Automobile Liability Insurance, (but not for the Professional Liability and workers' compensation), which shall also contain a provision that the insurance afforded thereby to the CITY, its subsidiary agencies, and their officers, agents, employees, and servants shall be primary insurance to the full limits of liability of the policy, and that if the CITY, its subsidiary agencies and their officers and employees have other insurance against a loss covered by a policy, such other insurance shall be excess insurance only.

D. In the event of the breach of any provision of this Section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, CITY, at its option, may, notwithstanding any other provision of this agreement to the contrary, immediately declare a material breach of this agreement and suspend all further work pursuant to this agreement.

E. Before the execution of this agreement, any deductibles or self-insured retentions must be declared to and approved by CITY.

Page F-5.7
5 12. PAYMENT OF PERMITS/LICENSES
Contractor shall obtain any license, permit, or approval if necessary from any agency whatsoever for the work/services to be performed, at his/her own expense, before commencement of said work/services or forfeit any right to compensation under this agreement.

13. RESPONSIBILITY AND LIABILITY FOR SUB-CONSULTANTS AND/OR SUBCONTRACTORS Approval of or by CITY shall not constitute nor be deemed a release of responsibility and liability of FIRST PARTY or its sub-consultants and/or subcontractors for the accuracy and competency of the designs, working drawings, specifications or other documents and work, nor shall its approval be deemed to be an assumption of such responsibility by CITY for any defect in the designs, working drawings, specifications or other documents prepared by FIRST PARTY or its sub-consultants and/or subcontractors.

14. OWNERSHIP OF WORK PRODUCT
Work products of FIRST PARTY for this project, which are delivered under this agreement or which are developed, produced and paid for under this agreement, shall become the property of CITY. The reuse of FIRST PARTY’s work products by City for purposes other than intended by this agreement shall be at no risk to FIRST PARTY.

15. REPRESENTATION OF WORK
Any and all representations of FIRST PARTY, in connection with the work performed or the information supplied, shall not apply to any other project or site, except the project described in Exhibit "A" or as otherwise specified in Exhibit "A."

16. TERMINATION OF AGREEMENT
A. CITY may give thirty (30) days written notice to FIRST PARTY, terminating this agreement in whole or in part at any time, either for CITY's convenience or because of the failure of FIRST PARTY to fulfill its contractual obligations or because of FIRST PARTY's change of its assigned personnel on the project without prior CITY approval. Upon receipt of such notice, FIRST PARTY shall:

1. Immediately discontinue all services affected (unless the notice directs otherwise); and

2. Deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated or produced by FIRST PARTY in performing work under this agreement, whether completed or in process.

B. If termination is for the convenience of CITY, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit on unperformed services.

C. If the termination is due to the failure of FIRST PARTY to fulfill its agreement, CITY may take over the work and prosecute the same to completion by agreement or otherwise. In such case, FIRST PARTY shall be liable to CITY for any reasonable additional cost occasioned to the CITY thereby.

D. If, after notice of termination for failure to fulfill agreement obligations, it is determined that FIRST PARTY had not so failed, the termination shall be deemed to have been effected for the convenience of the CITY. In such event, adjustment in the contract price shall be made as provided in Paragraph B of this Section.

E. The rights and remedies of the CITY provided in this Section are in addition to any other rights and remedies provided by law or under this agreement.

F. Subject to the foregoing provisions, the CITY shall pay FIRST PARTY for services performed and expenses incurred through the termination date.

Page F-5.8
6 17. INSPECTION OF WORK
It is FIRST PARTY's obligation to make the work product available for CITY's inspections and periodic reviews upon request by CITY.

18. COMPLIANCE WITH LAWS
It shall be the responsibility of FIRST PARTY to comply with all State and Federal Laws applicable to the work and services provided pursuant to this agreement, including but not limited to compliance with prevailing wage laws, if applicable.

19. BREACH OF AGREEMENT
A. This agreement is governed by applicable federal and state statutes and regulations. Any material deviation by FIRST PARTY for any reason from the requirements thereof, or from any other provision of this agreement, shall constitute a breach of this agreement and may be cause for termination at the election of the CITY.

B. The CITY reserves the right to waive any and all breaches of this agreement, and any such waiver shall not be deemed a waiver of any previous or subsequent breaches. In the event the CITY chooses to waive a particular breach of this agreement, it may condition same on payment by FIRST PARTY of actual damages occasioned by such breach of agreement.

20. SEVERABILITY
The provisions of this agreement are severable. If any portion of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by the mutual consent of the parties.

21. CAPTIONS
The captions of this agreement are for convenience and reference only and shall not define, explain, modify, limit, exemplify, or aid in the interpretation, construction, or meaning of any provisions of this agreement.

22. LITIGATION OR ARBITRATION
In the event that suit or arbitration is brought to enforce the terms of this agreement, the prevailing party shall be entitled to litigation costs and reasonable attorneys' fees. The Dispute Resolution provisions are set forth on Exhibit "B," ‘Dispute Resolution’ attached hereto and by this reference incorporated herein.

23. RETENTION OF RECORDS
Contractor shall maintain all required records for three years after the City makes final payment and all other pending matters are closed, and shall be subject to the examination and /or audit of the City, a federal agency, and the state of California.

24. TERM OF AGREEMENT
This agreement shall remain in effect for the period of November 16, 2022 through December 31, 2026 unless extended, amended, or terminated in writing by CITY.

Page F-5.9
7 25. ENTIRE AGREEMENT
This document constitutes the sole agreement of the parties hereto relating to said project and states the rights, duties, and obligations of each party as of the document's date. Any prior agreement, promises, negotiations, or representations between parties not expressly stated in this document are not binding.

All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties to this agreement.

26. STATEMENT OF ECONOMIC INTEREST
Consultants, as defined by Section 18701 of the Regulations of the Fair Political Practices Commission, Title 2, Division 6 of the California Code of Regulations, are required to file a Statement of Economic Interests with 30 days of approval of a contract services agreement with the City of its subdivisions, on an annual basis thereafter during the term of the contract, and within 30 days of completion of the contract.

Based upon review of the Consultant’s Scope of Work and determination by the City Manager, it is determined that Consultant IS NOT required to file a Statement of Economic Interest. A statement of Economic Interest shall be filed with the City Clerk’s office no later than 30 days after the execution of the agreement.

IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written.

FOR FIRST PARTY:

Signature Date
Printed name Title
Tax ID#
APPROVED AS TO FORM:

Nira F. Doherty, City Attorney Date
FOR CITY OF MENLO PARK:

Justin I. C. Murphy, City Manager Date
ATTEST:

Judi A. Herren, City Clerk Date
Page F-5.10
8 EXHIBIT “A” – SCOPE OF SERVICES
A1.SCOPE OF WORK
FIRST PARTY agrees to provide consultant services for CITY’s Public Works. In the event of any discrepancy between any of the terms of the FIRST PARTY’s proposal and those of this agreement, the version most favorable to the CITY shall prevail. FIRST PARTY shall provide the following services:

Provide consultant services set forth in Exhibit A -1, attached hereto.

FIRST PARTY agrees to perform these services as directed by the CITY in accordance with the standards of its profession and CITY’s satisfaction.

A2.COMPENSATION
CITY shall pay FIRST PARTY an all-inclusive fee of $182,995 as described in Exhibit "A," Scope of Services. All payments, shall be inclusive of all indirect and direct charges to the Project incurred by FIRST PARTY. The CITY reserves the right to withhold payment if the City determines that the quantity or quality of the work performed is unacceptable.

FIRST PARTY's fee for the services as set forth herein shall be considered as full compensation for all indirect and direct personnel, materials, supplies and equipment, and services incurred by FIRST PARTY and used in carrying out or completing the work.

Payments shall be monthly for the invoice amount or such other amount as approved by CITY. As each payment is due, the FIRST PARTY shall submit a statement describing the services performed to CITY.

Payments are due upon receipt of written invoices. CITY shall have the right to receive, upon request, documentation substantiating charges billed to CITY. CITY shall have the right to perform an audit of the FIRST PARTY's relevant records pertaining to the charges.

A3.SCHEDULE OF WORK
FIRST PARTY’S proposed schedule for the various services required will be set forth in Exhibit A-1.

A4.CHANGES IN WORK -- EXTRA WORK
In addition to services described in Section A1, the parties may from time to time agree in writing that FIRST PARTY, for additional compensation, shall perform additional services including but not limited to:
• Change in the services because of changes in scope of the work. • Additional tasks not specified herein as required by the CITY.

The CITY and FIRST PARTY shall agree in writing to any changes in compensation and/or changes in FIRST PARTY’s services before the commencement of any work. If FIRST PARTY deems work he/she has been directed to perform is beyond the scope of this agreement and constitutes extra work, FIRST PARTY shall immediately inform the CITY in writing of the fact. The CITY shall make a determination as to whether such work is in fact beyond the scope of this agreement and constitutes extra work. In the event that the CITY determines that such work does constitute extra work, it shall provide compensation to the FIRST PARTY in accordance with an agreed cost that is fair and equitable. This cost will be mutually agreed upon by the CITY and FIRST PARTY. A supplemental agreement providing for such compensation for extra work shall be negotiated between the CITY and the FIRST PARTY. Such supplemental agreement shall be executed by the FIRST PARTY and may be approved by the City Manager upon recommendation of the Department Head.

Page F-5.11
9 A5.BILLINGS
FIRST PARTY’s bills shall include the following information: A brief description of services performed, project title and the agreement number; the date the services were performed; the number of hours spent and by whom; the current contract amount; the current invoice amount; Except as specifically authorized by CITY, FIRST PARTY shall not bill CITY for duplicate services performed by more than one person. In no event shall FIRST PARTY submit any billing for an amount in excess of the maximum amount of compensation provided in Section A2.

The expenses of any office, including furniture and equipment rental, supplies, salaries of employees, telephone calls, postage, advertising, and all other expenses incurred by FIRST PARTY in the performances of this agreement shall be incurred at the FIRST PARTY’s discretion. Such expenses shall be FIRST PARTY’s sole financial responsibility.

Page F-5.12
10 EXHIBIT “B” - DISPUTE RESOLUTION
B1.0 All claims, disputes and other matters in question between the FIRST PARTY and CITY arising out of, or relating to, the contract documents or the breach thereof, shall be resolved as follows:

B2.0 Mediation
B2.1 The parties shall attempt in good faith first to mediate such dispute and use their best efforts to reach agreement on the matters in dispute. After a written demand for non-binding mediation, which shall specify in detail the facts of the dispute, and within ten (10) days from the date of delivery of the demand, the matter shall be submitted to a mutually agreeable mediator. The Mediator shall hear the matter and provide an informal opinion and advice, none of which shall be binding upon the parties, but is expected by the parties to help resolve the dispute. Said informal opinion and advice shall be submitted to the parties within twenty (20) days following written demand for mediation. The Mediator’s fee shall be shared equally by the parties. If the dispute has not been resolved, the matter shall be submitted to arbitration in accordance with Paragraph B3.1.

B3.0 Arbitration
B3.1 Any dispute between the parties that is to be resolved by arbitration as provided in Paragraph B2.1 shall be settled and decided by arbitration conducted by the American Arbitration Association in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association, as then in effect, except as provided below. Any such arbitration shall be held before three arbitrators who shall be selected by mutual agreement of the parties; if agreement is not reached on the selection of the arbitrators within fifteen (15) days, then such arbitrator(s) shall be appointed by the presiding Judge of the court of jurisdiction of the agreement.

B3.2 The provisions of the Construction Industry Arbitration Rules of the American Arbitration Association shall apply and govern such arbitration, subject, however to the following:

B3.3 Any demand for arbitration shall be writing and must be made within a reasonable time after the claim, dispute or other matter in question as arisen. In no event shall the demand for arbitration be made after the date that institution of legal or equitable proceedings based on such claim, dispute or other matter would be barred by the applicable statute of limitations.

B3.4 The arbitrator or arbitrators appointed must be former or retired judges, or attorneys at law with last ten (10) years’ experience in construction litigation.

B3.5 All proceedings involving the parties shall be reported by a certified shorthand court reporter, and written transcripts of the proceedings shall be prepared and made available to the parties.

B3.6 The arbitrator or arbitrators must be made within and provide to the parties factual findings and the reasons on which the decisions of the arbitrator or arbitrators is based.

B3.7 Final decision by the arbitrator or arbitrators must be made within ninety (90) days from the date of the arbitration proceedings are initiated.

B3.8 The prevailing party shall be awarded reasonable attorneys’ fees, expert and non-expert witness costs and expenses, and other costs and expenses incurred in connection with the arbitration, unless the arbitrator or arbitrators for good cause determine otherwise.

B3.9 Costs and fees of the arbitrator or arbitrators shall be borne by the non-prevailing party, unless the arbitrator or arbitrators for good cause determine otherwise.

B3.10 The award or decision of the arbitrator or arbitrators, which may include equitable relief, shall be final, and judgment may be entered on it in accordance with applicable law in any court having jurisdiction over the matter.

Page F-5.13
Menlo Park Local Road Safety Plan (LRSP)
October 2022 – rev2
1 Project Work Plan and Approach
Our work plan and approach are organized into five tasks to develop a Local Road Safety Plan (LRSP)/Vision Zero Action Plan (VZAP) that advances Menlo Park’s safety goals.

Task 1. Kick-off Meeting and Final Scope/Schedule
Purpose: Solidify common understanding and expectations for work plan, deliverables, and schedule. Conduct regular check-in meetings with project team to remain in alignment throughout LRSP/VZAP development.

Fehr & Peers will facilitate a virtual project kick-off meeting to discuss the goals, tasks, data needs, and timeline for the LRSP/VZAP. We will prepare a draft work plan in advance of the kick-off meeting and finalize the work plan after the kick-off meeting based on City staff input.

Fehr & Peers is committed to regular, ongoing communication with the City to facilitate smooth project delivery. For the duration of the project, we will provide monthly invoices and progress reports. We also will facilitate virtual bi-weekly, 30- minute conference calls with the City to provide regular opportunities to discuss the project, monitor project progress, prepare for upcoming tasks, debrief on completed tasks, and address issues to ensure the Plan development remains on schedule and within budget. Fehr & Peers will provide meeting agendas and notes for the progress meetings.

TASK 1 DELIVERABLES
• Participation in kick-off meeting, including meeting agenda and notes • Final work plan and project schedule
• Participation in biweekly progress check-in meetings, including meeting agenda and notes Task 2. Safety Data Analysis
Purpose: Establish a Safe System baseline by benchmarking current policies, analyzing current safety data, and applying a proactive, risk-based, data-driven analysis consistent with Caltrans Local Road Safety Manual and FHWA Safe System Approach to inform emphasis areas, priority locations, countermeasures, and other safety strategies.

Our activities within this task include the following.

Task 2.1. BENCHMARKING ASSESSMENT
Fehr & Peers will review the recently completed studies listed in the RFP, as well as the City’s current policies, guidelines, and standards, to benchmark Menlo Park against Safe System best practices. Instances where the City’s current practices are not aligned with Safe System best practices will become important elements of the Vision Zero Action Plan.

EXHIBIT A Page F-5.14
Menlo Park Local Road Safety Plan (LRSP)
October 2022 – rev2
2 Task 2.2. COLLISION DATABASE DEVELOPMENT
Fehr & Peers will obtain the 5 most recent years of collision data on Menlo Park streets from the Statewide Integrated Traffic Records System (SWITRS), the UC Berkeley SafeTREC Transportation Injury Mapping System (TIMS), and City-provided local collision data (i.e., publicly available online GIS collision database and incident calls database). We will cross-reference these data sources to prepare a comprehensive collision dataset with collisions correctly mapped to locations.

Task 2.3. CONTEXTUAL DATABASE DEVELOPMENT
Fehr & Peers will utilize roadway information from MTC’s Streetsaver and land use data provided by the City to enhance the collision database with contextual information, including intersection control, crossing type, functional classification, lane configuration, bicycle facility, sidewalk gap, and presence of schools, parks, or other key trip generators. Discussions with City staff will help identify other relevant and available contextual data to include in the database.

We also will use Wejo’s connected vehicles data to capture the locations of risky driving events such as hard braking and speeding to identify underlying safety challenges at a specific location and inform proactive safety interventions.

Task 2.4. COLLISION ANALYSIS
Utilizing the collision and contextual database developed above, Fehr & Peers will prepare a summary of the collision landscape in Menlo Park, including charts and tables displaying key patterns in the collision data by mode, severity, and crash type over time, focused on the most recent five years of collision data. Through this analysis, we will identify collision hotspots, define collision profiles, and identify systemic risk factors potentially associated with higher severity collisions. The analysis will incorporate input received from the community and stakeholders through the engagement efforts.

TASK 2 DELIVERABLES
• Benchmarking assessment of current policies, guidelines, and standards • GIS database with collision and contextual safety factors • Collision landscape summary, hotspot identification, collision profile definition, and risk factor definition Task 3. Selection of Emphasis Areas
Purpose: Establish emphasis areas with supporting objectives, performance measures, and targeted countermeasures.

Building on the geographic hotspots, collision profiles, and risk factors defined under Task 2, and informed by input from stakeholder and public engagement, Fehr & Peers will develop and map up to five priority geographic emphasis areas that reflect the critical crash types or risks for Menlo Park. These geographic emphasis areas will be a combination of specific targeted locations and systemic citywide location types. For each geographic emphasis area, we will identify specific and measurable objectives and performance measures that allow the City to track its progress, as well as targeted countermeasures informed by industry best practices with information on estimated effectiveness, cost, considerations in implementation, and safety partners or collaboration that may be needed to support implementation.

TASK 3 DELIVERABLES
• Up to five priority geographic emphasis areas defined and mapped Page F-5.15
Menlo Park Local Road Safety Plan (LRSP)
October 2022 – rev2
3 Task 4. Comprehensive Safety Plan
Purpose: Prepare Local Road Safety Plan (LRSP) that meets Caltrans and USDOT funding requirements, incorporates industry best practices, and reflects the input from the Menlo Park community and stakeholders involved in its development.

Develop an accompanying Vision Zero Action Plan to help achieve and sustain the City’s Vision Zero goal.

Task 4.1. LOCAL ROAD SAFETY PLAN & VISION ZERO ACTION PLAN Fehr & Peers will prepare a comprehensive safety plan that integrates the Local Road Safety Plan (LRSP) and Vision Zero Action Plan (VZAP) into one document with the City’s safety goals, technical analysis findings, targeted safety strategies, and stakeholder and public input. The plan will be oriented around the Safe System approach – which has been embraced internationally by traffic engineering and planning professionals and recently adopted by Caltrans and the Federal Highway Administration (FHWA) – with strategies oriented around the five elements: Safe road users; Safe roads; Safe speeds; Safe vehicles; and Post-crash care.

The Vision Zero Action Plan will include prioritized infrastructure and non-infrastructure investments with output goals (i.e., things within the City’s control), outcome goals (i.e., things influenced by the City’s outputs), and performance measures to track progress. Proposed actions will include lead agencies/departments, key partners, level of magnitude cost, and implementation timeline.

Fehr & Peers will respond to one round of consolidated comments on the draft LRSP/VZAP comprehensive safety plan by City staff. We have budgeted for one minor round of revision if the City Complete Streets Commission and City Council request editorial changes.

Task 4.2. EXECUTIVE SUMMARY
To accompany the comprehensive plan, Fehr & Peers will develop an Executive Summary focused on analysis highlights and key strategies. The Executive Summary will be designed to be accessible and engaging for a public audience, and we will prepare it in both English and Spanish.

TASK 4 DELIVERABLES
• Draft and final comprehensive safety plan with LRSP and VZAP • Executive summary in English and Spanish
Task 5. Community Engagement
Purpose: Facilitate engagement with stakeholders and the public to educate and inform LRSP and VZAP development, blending in-person engagement with digital approaches to broaden our reach.

Fehr & Peers understands that engagement is critical in developing a LRSP and VZAP that reflects the needs of Menlo Park’s residents and stakeholders. We propose an engagement strategy that includes direct public engagement with residents, employees, and community organizations; structured engagement with City stakeholders; and formal presentations to City Council and other entities. All engagement activities will be aligned with critical project milestones. We routinely approach community engagement in a manner consistent with the Institute for Local Government TIERS Public Engagement Page F-5.16
Menlo Park Local Road Safety Plan (LRSP)
October 2022 – rev2
4 Framework. Aligned with this philosophy, we have identified an engagement approach that modifies the activities in the RFP to emphasize meeting the community where they are, connecting with local community leaders, and enabling digital interactions.

Task 5.1. ENGAGEMENT PLAN
Fehr & Peers will develop an engagement plan to map out our engagement activities over the course of the project, defining the topics, formats, participants, and timing for engagement. We will discuss a draft engagement plan at the project kick-off and finalize the plan based on feedback from City staff. The Fehr & Peers Community Engagement practice lead will guide our team’s engagement approach.

Task 5.2. STAKEHOLDER WORKSHOPS
Fehr & Peers will organize three workshops with key stakeholders including City staff, elected officials, advisory committees, school district, transit agencies, public safety, San Mateo County, neighboring communities, and community organizations representing specific interests.

The first stakeholder workshop will be an opportunity to educate participants about the City’s safety program and the goals of the LRSP and VZAP. The project team will present initial collision analysis findings and solicit input on major safety topics, barriers, and opportunities to be daylighted and tackled through the planning process.

The second stakeholder workshop will focus on the collision profiles, risk factors, and geographic emphasis areas. The project team will share draft maps, objectives, performance measures, and targeted countermeasures and solicit input on the extent to which the identified priorities resonate with the stakeholders’ experiences.

The third stakeholder workshop will include a presentation of the draft LRSP and VZAP, with a particular focus on the strategies and actions identified in the documents. This workshop is particularly important in securing commitment from stakeholders and working with them to overcome potential barriers necessary for implementation of the City’s proposed safety strategies.

Fehr & Peers will support City staff in its outreach to stakeholders. We will develop agendas, assist in facilitation, and summarize minutes for the three workshops.

Task 5.3. FOCUSED CONVERSATIONS LED BY CITY STAFF
City staff will bring the content prepared for each stakeholder workshop to selected committees (e.g., Safe Routes or businesses) and local community-based organizations. These focused conversations will be scheduled to align with the stakeholder workshops to cover similar content and solicit similar input. Representatives of the committees and communitybased organizations also will be invited to participate in the stakeholder workshops as desired. [Note: This task is City-led and does not include involvement from Fehr & Peers.] Task 5.4. COMMUNITY POP-UP EVENTS
Fehr & Peers will collaborate with the City to bring the City’s safety program to the community through pop-up events at popular gathering spots throughout the City. Each event is an opportunity to introduce more community members to the Page F-5.17
Menlo Park Local Road Safety Plan (LRSP)
October 2022 – rev2
5 safety program, help them engage with the program’s goals through interactive activities, and allow them to provide input on the program’s direction.

Fehr & Peers will coordinate three community pop-up events. Pop-up events will include visuals and educational materials to help community members understand the elements of the program, its importance, and strategies the City plans to take to address safety on its streets. Events also will include one or more interactive activities that allow community members to connect with the program on a personal level and share their experiences with traffic safety, for example expressing why safety is important to them, their biggest concerns about traffic safety, or what type of safety project would be most meaningful to them. Pop-up events should be fun, so we recommend promotions like a raffle, giveaways, bicycle tune-ups, or car washes to entice people to participate.

Pop-up events will take place at heavily trafficked locations suggested by the City, including the Farmer’s Market, shopping centers, and transit stations, as well as at schools and/or popular grocery stores, especially those that primarily serve nonEnglish speaking populations. Fehr & Peers will work with the City to ensure that pop-up events include translation services tailored to the needs of the local neighborhood.

Pop-up events will be scheduled to align with the second stakeholder workshop to include discussion of LRSP/VZAP goals, initial collision analysis, and draft geographic emphasis areas.

Task 5.5. FORMAL PRESENTATIONS
Fehr & Peers will participate in two City Complete Streets Commission meetings and two City Council meetings. Two of these presentations will align approximately with the second or third stakeholder workshops described above, and the final presentations will be for adoption.

Task 5.6. ENGAGEMENT MATERIALS
Fehr & Peers will prepare written and graphic materials to support the engagement activities. We will utilize our visual communication expertise to produce attractive and easy-to-understand materials that communicate complex concepts and issues to a wide range of audiences. These could include flyers, fact sheets, display posters, or infographics. All engagement materials will be consistent with City branding standards and provided in both English and Spanish.

TASK 5 DELIVERABLES
• Engagement plan
• Three stakeholder workshops
• Three community pop-up events
• Four presentations to City Complete Streets Commission and City Council • Written and graphic materials to support engagement activities Page F-5.18
Fee Proposal for Menlo Park LRSP
October 2022 - rev2 Fehr & Peers
Dana
Weissman
Project
Manager
Erin
Ferguson
Principal-inCharge
Meghan
Mitman
Technical
Advisor
Taylor
McAdam
Community
Engagement
Lead
Teresa
Whinery
Equity
Advisor
Jess
Sandoval
Visual
Communications &
GIS
Jonathan
Kupfer
Project
Engineer/
Planner
GIS
Analyst/
VisCom
Project
Coordinator Labor Hours Direct Costs Total
Tasks $265 $310 $320 $200 $210 $195 $155 $155 $150
Task 1 - Kick-off and Final Scope/Schedule 30 4 2 2 2 2 40 0 10 92 $1,310 $20,050 Task 2 - Safety Data Analysis 28 12 2 0 2 24 166 80 39 353 $9,400 $70,260 Task 3 - Selection of Emphasis Areas 8 4 0 00 4 24 16 7 63 $800 $12,190 Task 4 - Comprehensive Safety Plan 24 10 4 0 2 8 104 16 21 189 $2,410 $36,880 Task 5 - Community Engagement 26 11 0 17 2 10 81 54 25 226 $2,870 $43,615 Total for all Tasks 116 41 8 19 8 48 415 166 102 923 $16,790 $182,995 Notes:

This fee proposal is valid for a period of 90 days from the proposal submittal date.

Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.

Page F-5.19
1 Administrative Services

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 11/15/2022
Staff Report Number: 22-222-CC
Consent Calendar: Review and receive the investment portfolio as of September 30, 2022
Recommendation
Staff and the Finance Audit Committee (FAC) recommend review and receipt of the City’s investment portfolio as of September 30, 2022.

Policy Issues
The City and the Successor Agency funds are invested in full compliance with the City’s investment policy and State law, which emphasize safety, liquidity and yield.

Background
The City’s investment policy requires a quarterly investment report to the City Council, which includes all financial investments of the City and provides information on the investment type, value and yield for all securities.

Analysis
Investment portfolio as of September 30, 2022
The City’s investment portfolio’s fair value basis as of September 30, 2022, totaled $167,736,372. As shown below in Table 1, the City’s investments by type are measured by the amortized cost as well as the fair value as of September 30, 2022. The Local Agency Investment Fund (LAIF) is considered a safe investment as it provides the liquidity of a money market fund. The remaining securities are prudent and range from short to longer-term investments (1-5 years), bearing higher interest rates for longer maturities.

AGENDA ITEM F-6 Page F-6.1
Staff Report #: 22-222-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Table 1: Recap of investments held as of September 30, 2022 Security Amortized cost basis Fair value basis % of portfolio LAIF $6,367,612 $6,367,612 4%
Securities portfolio
Cash 193,002 193,002 0.1%
Corporate bonds 48,334,506 46,225,445 28%
Government agencies 45,247,287 43,750,889 26%
Government bonds 68,945,820 66,199,760 39%
Short term bills, notes 4,998,740 4,999,664 3%
Total 174,086,967 167,736,372 100%
As shown in Table 1, the fair value of the City’s securities was $6.3 million less than the amortized cost as of September 30, 2022. The difference between amortized cost and fair value is referred to as an unrealized loss or gain, and is due to market values fluctuating from one period to another. When securities fair values are less than amortized cost it generally signals interest rates are rising. It is important to note that any unrealized loss or gain does not represent an actual cash transaction to the City, as the City generally holds securities to maturity to avoid market risk. The consolidated portfolio report for the quarter ending September 30, 2022, is included as Attachment A and each component is described in greater detail below.

LAIF
As previously shown in Table 1, 4 percent of the portfolio resides in the City’s account at the LAIF, a liquid fund managed by the California State Treasurer, yielding 1.51 percent for the quarter ended September 30, 2022. LAIF yields have fluctuated greatly over recent years, gradually increasing from historic lows following the Great Recession, then falling rapidly during the course of the COVID-19 public health emergency. Due to rising interest rates, staff has invested a significant amount of the balance in LAIF and Union Bank in longer-term securities. Staff developed a cash flow model with the City’s consultant and established an overall liquid balance between LAIF and Union Bank of approximately $25 million.

Securities portfolio
As of September 30, 2022, the City held a number of securities in corporate bonds, government agency notes and government bonds and reflect a diversified mix in terms of type but all at low risk. Insight Investment serves as the City’s financial adviser on security investments and makes recommended trades of securities, purchase and sale that align market conditions to the City Council adopted investment policy to the greatest extent possible. The Insight Investments quarterly statement for the period ended September 30, 2022, is provided in Attachment A. As shown on the quarterly statement, the return for managed assets for the period ended September 30, 2022, on an amortized cost basis, was 2.11 percent. The positions the City held as of September 30, 2022, along with maturities, purchases and transactions are included in Attachment B. The FAC recommended rating of the City’s corporate investments according to an Environmental, Social, Governance (ESC) scale. Attachment C outlines these investments relative to a scale of 1 – 5, 1 being the best investment. The overall score changed from 2.86 to 2.76, which indicates continual improvement. With a score of 3.0 being average, the City’s investments are better than average.

Page F-6.2
Staff Report #: 22-222-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Performance comparison
As specified in the City’s investment policy, the performance of the portfolio is measured against the benchmark of a treasury bond. In the quarter ending September 30, 2022, the City’s portfolio returned a weighted average of 2.09 percent having a weighted average maturity of 2.17 years. The twelve month trailing 2 Year treasury note saw a yield of 2.01 percent, or .08 percent lower than the City’s portfolio performance. Primary factors influencing the City’s portfolio as well as the two-year treasury note are the supply chain problems associated with the pandemic, Russia’s military conflict, and Federal Reserve fiscal management policy.

Impact on City Resources
Considering LAIF as well as Union Bank, the City has more than sufficient funds available to meet its expenditure requirements for the next six months.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Insight Investments consolidated portfolio report for the quarter ended September 30, 2022 B. Insight Investments quarterly report for the quarter ended September 30, 2022 C. Insight ESC Rating as of September 30, 2022
Report prepared by:

Marvin Davis, Interim Finance Director
Page F-6.3
City Managed Assets % Return
LAIF $ 6,367,612 4% 1.51%
Total Internally Managed $ 6,367,612 4%
Weighted Average Yield 1.51%
Days
Effective Average Duration ‐ Internal 1
Weighted Average Maturity ‐ Internal 1
Advisor Managed Assets % Return
Cash $ 193,003 0% 0.02%
Treasury Securities $ 71,199,425 42% 2.28%
Instrumentality Securities $ 43,750,889 26% 2.23%
Corporate Bonds $ 46,255,446 28% 1.75%
Total Externally Managed $ 161,398,762 96% Weighted Average Yield 2.11%
Years
Effective Average Duration ‐ External 2.12
Weighted Average Maturity ‐ External 2.26
Total Portfolio Assets % Return
LAIF $ 6,367,612 4% 1.51%
Cash $ 193,003 0% 0.02%
Treasury Securities $ 71,199,425 42% 2.28%
Instrumentality Securities $ 43,750,889 26% 2.23%
Corporate Bonds $ 46,255,446 28% 1.75%
Total Portfolio Assets $ 167,766,375
Weighted Average Yield 2.09%
Years
Effective Average Duration ‐ Total 2.04
Weighted Average Maturity ‐ Total 2.17
Portfolio Change
Beginning Balance
Ending Balance
* Note: All data for external assets was provided by the client and is believed to be accurate.

Insight Investment does not manage the external assets and this report is provided for the client's use.

Market values are presented.
$ 167,766,375
$ 145,735,458
Quarterly Consolidated Portfolio Report
September 30, 2022
City of Menlo Park
LAIF, 4%
Cash, 0%
Treasury
Securities, 42%
Instrumentality
Securities, 26%
Corporate
Bonds, 28%
LAIF
4%
Cash
0%
Treasury
Securities
42%
Instrumentality
Securities
26%
Corporate Bonds
28%
ATTACHMENT A Page F-6.4

FOR PROFESSIONAL CLIENTS ONLY
NOT TO BE REPRODUCED WITHOUT PRIOR WRITTEN APPROVALPLEASE REFER TO ALL RISK DISCLOSURES AT THE BACK OF THIS DOCUMENTCITY OF MENLO PARKSeptember 2022

ATTACHMENT B
Page F-6.5
Contents
Fixed income market review 3Activity and performance summary 4Recap of securities held 6Maturity distribution of securities held 7Securities held 8GASB 40 - Deposit and investment risk disclosure 17Securities purchased 24Securities sold and matured 25Detail of return and interest received 26Transaction report 32Additional information 34 Page F-6.6

FIXED INCOME MARKET REVIEW
As of September 30, 2022

CITY OF MENLO PARK
Chart 1: The Fed’s rate projections were revised up againSource: Federal Reserve, September 30, 2022Chart 2: Labor market remains robustSource: Bloomberg, September 30, 2022 Economic Indicators and Monetary Policy
The Fed announced a third consecutive 75bp rate hike, bringing the fed funds rate toa range of 3% to 3.25% and it continued to set a hawkish tone. It raised its dot plot toreflect policy rates at 4.375% by year-end (up 88bp from the projection in June and188bp higher than in March – see Chart 1). This implies another 125bp of hikes yet forthe final two meetings of the year. The Fed materially cut its growth forecasts for 2022and 2023 to 0.2% and 1.2% from 1.7% and 1.7%, respectively. It also projects theunemployment rate will rise to 4.4% by the end of next year from 3.7% today.Inflation made less progress than markets had hoped, falling from 8.5% to only 8.3%(where ~8.1% was expected). Core CPI was particularly disappointing, rising from 5.9%to 6.3%, narrowly below the recent peak of 6.5% in March. ‘Flexible’ categories likegasoline continued to reverse, but ‘sticky’ services sectors like rents and medicalprices continued to be high.Labor market data remained robust. The economy added 315,000 jobs, close toconsensus estimates with broad-based gains, albeit the previous two months wererevised down. Wage growth was largely in line with expectations at 5.2%. Theunemployment rate ticked up to 3.7% from 3.5%, more than expected, but this waspartly a result of the labor participation rate rising from 62.1% from 62.4%. Initial jobless claims reached the lowest levels since April on a seasonally adjusted basis, at 193,000 at the end of the month. Continuing jobless claims saw four straight weeks ofdeclines (Chart 2).Real GDP for Q2 2022 was unrevised at -0.6%, albeit the mix changed with realconsumer spending revised up from 1.5% pa to 2% pa. Revisions back to 2017 showedthe economy growing 3.5% since 2019, above the 2.9% previously estimated,indicating a significantly hotter economy than previously indicated.Interest Rate SummaryYields generally rose sharply during the month, given the Federal Reserve’s hawkishprojections. At the end of September, the 3-month US Treasury bill yielded 3.29%, the6-month US Treasury bill yielded 3.97%, the 2-year US Treasury note yielded 4.28%, the5-year US Treasury note yielded 4.09% and the 10-year US Treasury note yielded3.84%.

Page F-6.7
3 ACTIVITY AND PERFORMANCE SUMMARY
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Amortized Cost Basis Activity Summary
Opening balance 167,454,758.92
Income received 194,929.25
Total receipts 194,929.25
Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Realized gain (loss) 0.00Change in accruals from security movement 0.00 Total amortization expense (61,519.33)
Total OID/MKT accretion income 131,188.89
Return of capital 0.00
Closing balance 167,719,357.73
Ending fair value 161,398,762.33
Unrealized gain (loss) (6,320,595.40)
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 0.79 0.74 0.21
Overnight Repo 0.74 0.71 0.20
Merrill Lynch 3m US Treas Bill 0.97 0.89 0.24
Merrill Lynch 6m US Treas Bill 1.25 1.10 0.28
ML 1 Year US Treasury Note 1.68 1.39 0.31
ML 2 Year US Treasury Note 2.01 1.52 0.31
ML 5 Year US Treasury Note 2.24 1.49 0.25
* rates reflected are cumulative
Summary of Amortized Cost Basis Return for the Period
Total portfolio
Interest earned 225,470.53Accretion (amortization) 69,669.56Realized gain (loss) on sales 0.00Total income on portfolio 295,140.09Average daily amortized cost 167,580,016.28Period return (%)Weighted average final maturity in days 825YTD return (%) Detail of Amortized Cost Basis Return
Interest
earned
Realized
gain (loss)
Accretion
(amortization)
Total
income
Cash and Cash Equivalents 4,332.92 0.00 0.00 4,332.92Corporate Bonds 100,040.71 (33,093.49) 0.00 66,947.22Government Agencies 65,815.76 15,272.36 0.00 81,088.12Government Bonds 55,281.14 76,674.89 0.00 131,956.03Short Term Bills and Notes 0.00 10,815.80 0.00 10,815.80Total 225,470.53 69,669.56 0.00 295,140.09

0.181.06
Page F-6.8 4

ACTIVITY AND PERFORMANCE SUMMARY
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Fair Value Basis Activity Summary
Opening balance 163,702,089.68
Income received 194,929.25
Total receipts 194,929.25
Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Unrealized gain (loss) on security movements 0.00Change in accruals from security movement 0.00Return of capital 0.00Change in fair value for the period (2,498,256.60) Ending fair value 161,398,762.33
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 0.79 0.74 0.21
Overnight Repo 0.74 0.71 0.20
ICE Bofa 3 Months US T-BILL 0.62 0.57 0.25
ICE Bofa 6m US Treas Bill 0.39 0.47 0.15
ICE Bofa 1 Yr US Treasury Note (1.95) (0.97) (0.44)
ICE BofA US Treasury 1-3 (4.86) (2.06) (1.18)
ICE BofA US Treasury 1-5 (6.78) (3.07) (1.70)
* rates reflected are cumulative
Detail of Fair Value Basis Return
Interest
earned
Change in
fair value
Total
income
Cash and Cash Equivalents 4,332.92 0.00 4,332.92
Corporate Bonds 100,040.71 (704,491.90) (604,451.19)Government Agencies 65,815.76 (596,390.20) (530,574.44)Government Bonds 55,281.14 (1,208,886.20) (1,153,605.06)Short Term Bills and Notes 0.00 11,511.70 11,511.70Total 225,470.53 (2,498,256.60) (2,272,786.07) Summary of Fair Value Basis Return for the Period
Total portfolio
Interest earned 225,470.53Total income on portfolio (2,272,786.07)Average daily total value * 163,315,305.66Period return (%) (1.38)Weighted average final maturity in days 825Change in fair value (2,498,256.60)YTD return (%) (4.42)* Total value equals market value and accrued interest Page F-6.9 5

RECAP OF SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Weighted
average
final
maturity (days)
Weighted
average
effective
duration (years)
Percent
of
portfolio
Amortized
cost
Historical
cost
Fair value Unrealized
gain (loss)
Cash and Cash Equivalents 193,002.60 193,002.60 193,002.60 0.00 1 0.11 0.00Corporate Bonds 49,175,702.13 48,334,506.77 46,255,445.99 (2,079,060.78) 749 29.16 1.79Government Agencies 45,376,897.14 45,247,287.42 43,750,889.09 (1,496,398.33) 736 26.90 1.92Government Bonds 68,934,872.25 68,945,820.94 66,199,760.25 (2,746,060.69) 1,000 40.87 2.64Short Term Bills And Notes 4,982,675.00 4,998,740.00 4,999,664.40 924.40 4 2.95 0.01Total 168,663,149.12 167,719,357.73 161,398,762.33 (6,320,595.40) 825 100.00 2.12 Cash and Cash EquivalentsCorporate BondsGovernment AgenciesGovernment BondsShort Term Bills and Notes Portfolio diversification (%)
Cash and Cash Equivalents 0.11Corporate Bonds 29.16Government Agencies 26.90Government Bonds 40.87Short Term Bills And Notes 2.95 Portfolio diversification (%)
Page F-6.10
6 MATURITY DISTRIBUTION OF SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Maturity Historic cost PercentUnder 90 days 10,744,577.51 6.3790 to 179 days 4,553,970.00 2.70180 days to 1 year 10,183,049.36 6.041 to 2 years 56,291,115.93 33.382 to 3 years 28,088,814.64 16.653 to 4 years 45,038,107.17 26.704 to 5 years 13,763,514.51 8.16Over 5 years 0.00 0.00 168,663,149.12 100.00
Maturity distribution

0.00 20.0040.0060.00
Historical cost (mm)
Under 90 days
90 to 179 days
180 days to 1 year
1 to 2 years
2 to 3 years
3 to 4 years
4 to 5 years
Over 5 years
Page F-6.11 7

SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Cash and Cash Equivalents
Cash and Cash Equivalents 0.000 193,002.60 193,002.60 193,002.60 193,002.60 0.00 0.00 0.11 Total Cash and Cash Equivalents 193,002.60 193,002.60 193,002.60 193,002.60 0.00 0.00 0.11 Corporate Bonds02665WCA7 AMERICAN HONDA FINANCE 2.6% 16NOV2022 2.600 11/16/2022 1,000,000.00 1,011,150.00 1,000,421.79 997,310.00 (3,111.79) 9,677.78 0.6046625HJH4 JPMORGAN CHASE & CO 3.2% 25JAN2023 3.200 01/25/2023 1,000,000.00 1,031,190.00 1,002,858.05 996,802.04 (6,056.01) 5,777.78 0.61369550BD9 3.375 05/15/2023 984,840.91 948,977.27 (12,250.32) 11,934.84 04/15/2023
GENERAL DYNAMICS CORP 3.375% 15MAY2023 943,000.00 936,726.95 0.58(CALLABLE 15APR23) 459200HP9 IBM CORP 3.375% 01AUG2023 3.375 08/01/2023 1,000,000.00 1,061,840.00 1,024,951.53 991,988.63 (32,962.90) 5,531.25 0.63742718EB1 PROCTER & GAMBLE CO/THE 3.1% 15AUG2023 3.100 08/15/2023 1,000,000.00 1,041,328.13 1,008,766.57 990,652.36 (18,114.21) 3,875.00 0.6289236THA6 TOYOTA MOTOR CREDIT CORP 1.35% 25AUG2023 1.350 08/25/2023 1,000,000.00 1,021,010.00 1,007,949.07 970,940.00 (37,009.07) 1,312.50 0.6124422EUM9 JOHN DEERE CAPITAL CORP 3.65% 12OCT2023 3.650 10/12/2023 950,000.00 1,005,926.50 964,191.44 943,416.50 (20,774.94) 16,181.67 0.6006051GHC6 3.004 12/20/2023 1,028,310.00 1,005,366.82 (10,676.28) 8,344.44 12/20/2022
BANK OF AMERICA CORP 3.004% 20DEC2023 1,000,000.00 994,690.54 0.61(CALLABLE 20DEC22) 14913R2S5 CATERPILLAR FINL SERVICE 0.95% 10JAN2024 0.950 01/10/2024 1,000,000.00 993,070.00 995,465.43 957,725.18 (37,740.25) 2,111.11 0.5989236THU2 TOYOTA MOTOR CREDIT CORP 0.45% 11JAN2024 0.450 01/11/2024 1,800,000.00 1,797,858.00 1,798,808.85 1,707,774.43 (91,034.42) 1,777.50 1.07 Page F-6.12
8 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Corporate Bonds02665WCT6 AMERICAN HONDA FINANCE 3.55% 12JAN2024 3.550 01/12/2024 1,000,000.00 1,090,440.00 1,038,509.94 985,032.61 (53,477.33) 7,691.67 0.65 24422EVN6 JOHN DEERE CAPITAL CORP 0.45% 17JAN2024 0.450 01/17/2024 800,000.00 787,240.00 791,607.15 758,520.21 (33,086.94) 730.00 0.4717325FAS7 3.650 01/23/2024 1,618,310.00 1,557,023.40 (77,589.13) 10,189.58 12/23/2023
CITIBANK NA 3.65% 23JAN2024 (CALLABLE 23DEC23) 1,500,000.00 1,479,434.27 0.96 693475AV7 3.500 01/23/2024 1,047,210.00 1,013,161.76 (29,057.96) 6,513.89 12/24/2023
PNC FINANCIAL SERVICES 3.5% 23JAN2024 (CALLABLE 1,000,000.00 984,103.80 0.6223DEC23) 91159HHV5 3.375 02/05/2024 1,067,060.00 1,036,066.55 (53,273.89) 5,156.25 01/05/2024
US BANCORP 3.375% 05FEB2024 (CALLABLE 05JAN24) 1,000,000.00 982,792.66 0.63 594918BX1 2.875 02/06/2024 993,734.40 969,101.24 (28,579.43) 4,140.00 12/06/2023
MICROSOFT CORP 2.875% 06FEB2024 (CALLABLE 960,000.00 940,521.81 0.5906DEC23) 06051GHF9 3.550 03/05/2024 1,606,050.00 1,517,302.89 (29,105.83) 3,697.92 03/05/2023
BANK OF AMERICA CORP 3.55% 05MAR2024 (CALLABLE 1,500,000.00 1,488,197.06 0.9505MAR23) 24422EUX5 JOHN DEERE CAPITAL CORP 2.6% 07MAR2024 2.600 03/07/2024 1,450,000.00 1,476,419.00 1,458,282.97 1,410,195.86 (48,087.11) 2,408.61 0.88459200JY8 IBM CORP 3% 15MAY2024 3.000 05/15/2024 2,000,000.00 2,141,300.00 2,072,700.53 1,945,360.26 (127,340.27) 22,500.00 1.27 14913R2L0 CATERPILLAR FINL SERVICE 0.45% 17MAY2024 0.450 05/17/2024 1,600,000.00 1,597,536.00 1,598,668.17 1,496,514.22 (102,153.95) 2,660.00 0.95 46647PBQ8 1.514 06/01/2024 2,042,800.00 2,010,700.00 (58,150.58) 10,009.22 06/01/2023
JPMORGAN CHASE & CO 1.514% 01JUN2024 (CALLABLE 2,000,000.00 1,952,549.42 1.2101JUN23) 06051GHL6 3.864 07/23/2024 1,605,540.00 1,539,044.47 (59,446.99) 10,787.00 07/23/2023
BANK OF AMERICA CORP 3.864% 23JUL2024 (CALLABLE 1,500,000.00 1,479,597.48 0.9523JUL23) Page F-6.13
9 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Corporate Bonds693506BQ9 2.400 08/15/2024 2,012,600.00 2,004,910.57 (83,894.69) 6,000.00 07/15/2024
PPG INDUSTRIES INC 2.4% 15AUG2024 (CALLABLE 2,000,000.00 1,921,015.88 1.1915JUL24) 89236TGL3 TOYOTA MOTOR CREDIT CORP 2% 07OCT2024 2.000 10/07/2024 1,000,000.00 999,410.00 999,749.02 950,415.46 (49,333.56) 9,611.11 0.5969353REF1 3.300 10/30/2024 2,737,590.00 2,633,180.72 (217,747.74) 34,375.00 09/30/2024
PNC BANK NA 3.3% 30OCT2024 (CALLABLE 30SEP24) 2,500,000.00 2,415,432.98 1.62 14913Q3B3 CATERPILLAR FINL SERVICE 2.15% 08NOV2024 2.150 11/08/2024 1,000,000.00 1,048,770.00 1,028,027.04 951,038.80 (76,988.24) 8,480.56 0.62931142DV2 2.650 12/15/2024 1,595,520.00 1,562,909.68 (110,855.15) 11,593.75 10/15/2024
WALMART INC 2.65% 15DEC2024 (CALLABLE 15OCT24) 1,500,000.00 1,452,054.53 0.95 90331HMS9 2.800 01/27/2025 995,210.00 996,006.74 (39,151.68) 4,900.00 12/27/2024
US BANK NA CINCINNATI 2.8% 27JAN2025 (CALLABLE 1,000,000.00 956,855.06 0.5927DEC24) 437076BM3 3.000 04/01/2026 2,948,280.00 2,951,036.85 (117,107.43) 44,750.00 01/01/2026
HOME DEPOT INC 3% 01APR2026 (CALLABLE 01JAN26) 3,000,000.00 2,833,929.42 1.75 91159HHN3 2.375 07/22/2026 1,912,040.00 1,915,252.02 (87,744.50) 8,972.22 06/22/2026
US BANCORP 2.375% 22JUL2026 (CALLABLE 22JUN26) 2,000,000.00 1,827,507.52 1.13 594918BR4 2.400 08/08/2026 1,939,660.00 1,941,838.94 (90,470.66) 6,933.33 05/08/2026
MICROSOFT CORP 2.4% 08AUG2026 (CALLABLE 2,000,000.00 1,851,368.28 1.1508MAY26) 88579YAV3 2.250 09/19/2026 1,906,760.00 1,910,033.79 (118,485.29) 1,375.00 06/19/2026
3M COMPANY 2.25% 19SEP2026 (CALLABLE 19JUN26) 2,000,000.00 1,791,548.50 1.13 713448DN5 2.375 10/06/2026 967,260.00 968,396.50 (49,989.64) 11,479.17 07/06/2026
PEPSICO INC 2.375% 06OCT2026 (CALLABLE 06JUL26) 1,000,000.00 918,406.86 0.57 Page F-6.14
10 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Corporate Bonds037833CR9 3.200 05/11/2027 2,062,439.19 2,063,239.01 (68,212.60) 26,206.13 02/11/2027
APPLE INC 3.2% 11MAY2027 (CALLABLE 11FEB27) 2,121,000.00 1,995,026.41 1.22 Total Corporate Bonds 48,124,000.00 49,175,702.13 48,334,506.77 46,255,445.99 (2,079,060.78) 327,684.28 29.16 Government Agencies3133EA7E2 FEDERAL FARM CREDIT BANK 1.96% 07NOV2022 1.960 11/07/2022 2,000,000.00 2,030,580.00 2,001,145.20 1,996,700.38 (4,444.82) 15,571.11 1.203130A3KM5 FEDERAL HOME LOAN BANK 2.5% 09DEC2022 2.500 12/09/2022 1,500,000.00 1,531,815.00 1,501,757.59 1,497,256.82 (4,500.77) 11,562.50 0.913133EKKT2 FEDERAL FARM CREDIT BANK 2.25% 08FEB2023 2.250 02/08/2023 1,500,000.00 1,520,580.00 1,502,013.94 1,493,282.81 (8,731.13) 4,875.00 0.90 3130AJ7E3 FEDERAL HOME LOAN BANK 1.375% 17FEB2023 1.375 02/17/2023 2,000,000.00 2,002,200.00 2,000,891.72 1,982,477.38 (18,414.34) 3,284.72 1.193135G0U43 FANNIE MAE 2.875% 12SEP2023 2.875 09/12/2023 2,000,000.00 2,081,960.00 2,018,477.47 1,971,343.36 (47,134.11) 2,875.00 1.233133EKVB9 FEDERAL FARM CREDIT BANK 1.86% 17OCT2023 1.860 10/17/2023 2,000,000.00 1,993,956.00 1,998,503.88 1,951,357.76 (47,146.12) 16,843.33 1.18 3133EKKU9 FEDERAL FARM CREDIT BANK 2.3% 08NOV2023 2.300 11/08/2023 1,500,000.00 1,524,645.00 1,506,215.91 1,468,640.85 (37,575.06) 13,608.33 0.90 3130AB3H7 FEDERAL HOME LOAN BANK 2.375% 08MAR2024 2.375 03/08/2024 2,000,000.00 2,045,380.00 2,013,884.73 1,944,018.22 (69,866.51) 2,902.78 1.213133EMTD4 FEDERAL FARM CREDIT BANK 0.37% 15MAR2024 0.370 03/15/2024 2,000,000.00 1,998,000.00 1,999,033.15 1,884,434.56 (114,598.59) 308.33 1.18 (CALLABLE 13OCT22)
3133EMBE1 FEDERAL FARM CREDIT BANK 0.3% 28MAR2024 0.300 03/28/2024 2,000,000.00 1,998,500.00 1,999,360.03 1,878,392.22 (120,967.81) 33.33 1.18 (CALLABLE 13OCT22)
Page F-6.15
11 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Agencies3133EKNX0 FEDERAL FARM CREDIT BANK 2.16% 03JUN2024 2.160 06/03/2024 1,000,000.00 1,012,070.00 1,004,093.48 967,465.39 (36,628.09) 7,020.00 0.60 3135G0V75 FANNIE MAE 1.75% 02JUL2024 1.750 07/02/2024 2,000,000.00 1,982,440.00 1,993,813.87 1,914,841.50 (78,972.37) 8,555.56 1.183130AKX84 0.270 08/23/2024 999,500.00 999,730.47 (77,539.94) 277.50 11/23/2022
FEDERAL HOME LOAN BANK 0.27% 23AUG2024 1,000,000.00 922,190.53 0.59(CALLABLE 23NOV22) 3137EAEP0 FREDDIE MAC 1.5% 12FEB2025 1.500 02/12/2025 3,000,000.00 2,881,764.00 2,892,374.92 2,811,492.87 (80,882.05) 6,000.00 1.713130AJHU6 FEDERAL HOME LOAN BANK 0.5% 14APR2025 0.500 04/14/2025 1,405,000.00 1,297,447.25 1,300,310.74 1,275,326.80 (24,983.94) 3,239.31 0.773135G03U5 FANNIE MAE 0.625% 22APR2025 0.625 04/22/2025 3,000,000.00 2,800,407.00 2,817,072.82 2,733,826.80 (83,246.02) 8,229.17 1.663130ASG86 FEDERAL HOME LOAN BANK 3.375% 13JUN2025 3.375 06/13/2025 2,000,000.00 2,008,540.00 2,007,944.00 1,945,337.26 (62,606.74) 19,687.50 1.19 3133ENB74 FEDERAL FARM CREDIT BANK 3.15% 21JUL2025 3.150 07/21/2025 3,000,000.00 2,993,700.00 2,994,124.26 2,912,765.79 (81,358.47) 18,112.50 1.77 3135G05X7 FANNIE MAE 0.375% 25AUG2025 0.375 08/25/2025 2,000,000.00 1,838,268.89 1,853,924.80 1,788,300.78 (65,624.02) 729.17 1.093130AL7C2 0.500 08/25/2025 2,000,000.00 2,000,000.00 (219,741.82) 972.22 11/25/2022
FEDERAL HOME LOAN BANK 0.5% 25AUG2025 2,000,000.00 1,780,258.18 1.19(CALLABLE 25NOV22) 3135G0K36 FANNIE MAE 2.125% 24APR2026 2.125 04/24/2026 3,000,000.00 2,891,100.00 2,897,487.10 2,790,873.63 (106,613.47) 27,625.00 1.71 Page F-6.16
12 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Agencies3133ENH45 FEDERAL FARM CREDIT BANK 3.125% 24AUG2026 3.125 08/24/2026 4,000,000.00 3,944,044.00 3,945,127.34 3,840,305.20 (104,822.14) 12,500.00 2.34Total Government Agencies 45,905,000.00 45,376,897.14 45,247,287.42 43,750,889.09 (1,496,398.33) 184,812.36 26.90 Government Bonds91282CAR2 USA TREASURY 0.125% 31OCT2022 0.125 10/31/2022 1,000,000.00 995,354.91 999,421.70 997,986.83 (1,434.87) 519.70 0.59 912828S35 USA TREASURY 1.375% 30JUN2023 1.375 06/30/2023 1,000,000.00 984,492.19 997,110.15 979,882.81 (17,227.34) 3,437.50 0.58912828Y61 USA TREASURY 2.75% 31JUL2023 2.750 07/31/2023 1,000,000.00 1,040,468.75 1,009,079.34 988,437.50 (20,641.84) 4,558.42 0.629128282D1 USA TREASURY 1.375% 31AUG2023 1.375 08/31/2023 2,000,000.00 1,967,109.38 1,992,784.31 1,947,812.50 (44,971.81) 2,279.01 1.179128285D8 USA TREASURY 2.875% 30SEP2023 2.875 09/30/2023 1,000,000.00 1,041,679.69 1,022,808.23 987,109.38 (35,698.85) 0.00 0.6291282CAP6 USA TREASURY 0.125% 15OCT2023 0.125 10/15/2023 1,500,000.00 1,493,203.13 1,496,936.17 1,436,835.93 (60,100.24) 860.66 0.8991282CDD0 USA TREASURY 0.375% 31OCT2023 0.375 10/31/2023 2,000,000.00 1,981,803.58 1,988,828.24 1,917,031.24 (71,797.00) 3,118.21 1.189128285P1 USA TREASURY 2.875% 30NOV2023 2.875 11/30/2023 1,800,000.00 1,881,216.97 1,846,944.95 1,770,398.44 (76,546.51) 17,250.00 1.12 912828V23 USA TREASURY 2.25% 31DEC2023 2.250 12/31/2023 1,000,000.00 1,019,261.16 1,005,354.23 975,390.62 (29,963.61) 5,625.00 0.6091282CBM2 USA TREASURY 0.125% 15FEB2024 0.125 02/15/2024 1,500,000.00 1,489,746.09 1,494,660.75 1,416,855.47 (77,805.28) 234.38 0.88 Page F-6.17
13 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds9128286R6 USA TREASURY 2.25% 30APR2024 2.250 04/30/2024 1,000,000.00 1,023,050.23 1,008,416.32 968,203.12 (40,213.20) 9,354.62 0.61 91282CCC3 USA TREASURY 0.25% 15MAY2024 0.250 05/15/2024 2,000,000.00 1,997,116.08 1,998,413.58 1,873,593.76 (124,819.82) 1,875.00 1.18 912828XT2 USA TREASURY 2% 31MAY2024 2.000 05/31/2024 2,000,000.00 2,101,803.58 2,053,035.40 1,926,171.88 (126,863.52) 13,333.33 1.25 912828Y87 USA TREASURY 1.75% 31JUL2024 1.750 07/31/2024 2,000,000.00 2,087,272.33 2,047,538.59 1,911,484.38 (136,054.21) 5,801.63 1.24 9128282U3 USA TREASURY 1.875% 31AUG2024 1.875 08/31/2024 1,000,000.00 1,012,382.81 1,004,988.71 956,250.00 (48,738.71) 1,553.87 0.6091282CCX7 USA TREASURY 0.375% 15SEP2024 0.375 09/15/2024 1,700,000.00 1,696,685.38 1,697,838.55 1,577,082.03 (120,756.52) 264.16 1.01912828YY0 USA TREASURY 1.75% 31DEC2024 1.750 12/31/2024 2,000,000.00 2,093,281.25 2,059,008.82 1,895,000.00 (164,008.82) 8,797.81 1.24 912828ZF0 USA TREASURY 0.5% 31MAR2025 0.500 03/31/2025 3,000,000.00 2,798,906.25 2,816,033.47 2,736,914.07 (79,119.40) 0.00 1.66 91282CAM3 USA TREASURY 0.25% 30SEP2025 0.250 09/30/2025 3,000,000.00 2,740,205.36 2,758,903.53 2,666,250.00 (92,653.53) 0.00 1.62 91282CAT8 USA TREASURY 0.25% 31OCT2025 0.250 10/31/2025 3,000,000.00 2,733,408.49 2,752,105.09 2,656,757.82 (95,347.27) 3,118.21 1.6291282CAZ4 USA TREASURY 0.375% 30NOV2025 0.375 11/30/2025 3,000,000.00 2,739,853.80 2,757,657.69 2,659,804.68 (97,853.01) 3,750.00 1.6291282CBC4 USA TREASURY 0.375% 31DEC2025 0.375 12/31/2025 2,300,000.00 2,071,445.21 2,075,971.05 2,033,792.96 (42,178.09) 2,156.25 1.23 Page F-6.18
14 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds91282CBH3 USA TREASURY 0.375% 31JAN2026 0.375 01/31/2026 3,000,000.00 2,725,205.36 2,742,327.18 2,642,578.14 (99,749.04) 1,864.81 1.62 91282CBQ3 USA TREASURY 0.5% 28FEB2026 0.500 02/28/2026 3,000,000.00 2,732,939.74 2,749,228.81 2,647,148.43 (102,080.38) 1,243.09 1.62 91282CBT7 USA TREASURY 0.75% 31MAR2026 0.750 03/31/2026 3,000,000.00 2,748,642.86 2,762,400.57 2,663,789.07 (98,611.50) 0.00 1.63 91282CCF6 USA TREASURY 0.75% 31MAY2026 0.750 05/31/2026 3,000,000.00 2,721,328.12 2,727,832.50 2,649,375.00 (78,457.50) 7,500.00 1.6191282CCJ8 USA TREASURY 0.875% 30JUN2026 0.875 06/30/2026 3,000,000.00 2,747,470.99 2,760,421.20 2,655,937.50 (104,483.70) 6,562.50 1.63 91282CCP4 USA TREASURY 0.625% 31JUL2026 0.625 07/31/2026 2,000,000.00 1,816,334.83 1,822,912.37 1,749,140.62 (73,771.75) 2,072.01 1.089128282A7 USA TREASURY 1.5% 15AUG2026 1.500 08/15/2026 2,000,000.00 1,896,334.83 1,900,484.25 1,808,906.24 (91,578.01) 3,750.00 1.1291282CCW9 USA TREASURY 0.75% 31AUG2026 0.750 08/31/2026 2,000,000.00 1,823,053.58 1,829,258.04 1,753,984.38 (75,273.66) 1,243.09 1.0891282CCZ2 USA TREASURY 0.875% 30SEP2026 0.875 09/30/2026 5,000,000.00 4,557,790.19 4,576,586.90 4,398,632.80 (177,954.10) 0.00 2.70 91282CDG3 USA TREASURY 1.125% 31OCT2026 1.125 10/31/2026 2,000,000.00 1,846,647.33 1,851,812.06 1,773,203.12 (78,608.94) 9,354.62 1.0991282CDK4 USA TREASURY 1.25% 30NOV2026 1.250 11/30/2026 2,000,000.00 1,855,397.33 1,860,174.55 1,779,765.62 (80,408.93) 8,333.33 1.10 Page F-6.19
15 SECURITIES HELD
As of September 30, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds91282CDQ1 USA TREASURY 1.25% 31DEC2026 1.250 12/31/2026 2,700,000.00 2,473,980.47 2,478,543.64 2,398,253.91 (80,289.73) 8,437.50 1.47Total Government Bonds 72,500,000.00 68,934,872.25 68,945,820.94 66,199,760.25 (2,746,060.69) 138,248.71 40.87 Short Term Bills and Notes912796YC7 USA TREASURY BILL 0% 04OCT2022 0.000 10/04/2022 5,000,000.00 4,982,675.00 4,998,740.00 4,999,664.40 924.40 0.00 2.95 Total Short Term Bills and Notes 5,000,000.00 4,982,675.00 4,998,740.00 4,999,664.40 924.40 0.00 2.95Grand total 171,722,002.60 168,663,149.12 167,719,357.73 (6,320,595.40) 161,398,762.33 650,745.35 100.00 Page F-6.20
16 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of September 30, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
United States Treasury Note/Bond91282CAR2 USA TREASURY 0.125% 0.125 10/31/2022 AA+ Aaa 1,000,000.00 995,354.91 0.59 997,986.83 0.62 0.08 912828S35 USA TREASURY 1.375% 1.375 06/30/2023 AA+ Aaa 1,000,000.00 984,492.19 0.58 979,882.81 0.61 0.73 912828Y61 USA TREASURY 2.75% 2.750 07/31/2023 AA+ Aaa 1,000,000.00 1,040,468.75 0.62 988,437.50 0.61 0.81 9128282D1 USA TREASURY 1.375% 1.375 08/31/2023 AA+ Aaa 2,000,000.00 1,967,109.38 1.17 1,947,812.50 1.21 0.90 9128285D8 USA TREASURY 2.875% 2.875 09/30/2023 AA+ Aaa 1,000,000.00 1,041,679.69 0.62 987,109.38 0.61 0.98 91282CAP6 USA TREASURY 0.125% 0.125 10/15/2023 AA+ Aaa 1,500,000.00 1,493,203.13 0.89 1,436,835.93 0.89 1.02 91282CDD0 USA TREASURY 0.375% 0.375 10/31/2023 AA+ Aaa 2,000,000.00 1,981,803.58 1.18 1,917,031.24 1.19 1.06 9128285P1 USA TREASURY 2.875% 2.875 11/30/2023 AA+ Aaa 1,800,000.00 1,881,216.97 1.12 1,770,398.44 1.10 1.12 912828V23 USA TREASURY 2.25% 2.250 12/31/2023 AA+ Aaa 1,000,000.00 1,019,261.16 0.60 975,390.62 0.60 1.21 91282CBM2 USA TREASURY 0.125% 0.125 02/15/2024 AA+ Aaa 1,500,000.00 1,489,746.09 0.88 1,416,855.47 0.88 1.35 9128286R6 USA TREASURY 2.25% 2.250 04/30/2024 AA+ Aaa 1,000,000.00 1,023,050.23 0.61 968,203.12 0.60 1.52 91282CCC3 USA TREASURY 0.25% 0.250 05/15/2024 AA+ Aaa 2,000,000.00 1,997,116.08 1.18 1,873,593.76 1.16 1.58 912828XT2 USA TREASURY 2% 2.000 05/31/2024 AA+ Aaa 2,000,000.00 2,101,803.58 1.25 1,926,171.88 1.19 1.60912828Y87 USA TREASURY 1.75% 1.750 07/31/2024 AA+ Aaa 2,000,000.00 2,087,272.33 1.24 1,911,484.38 1.18 1.77 9128282U3 USA TREASURY 1.875% 1.875 08/31/2024 AA+ Aaa 1,000,000.00 1,012,382.81 0.60 956,250.00 0.59 1.85 91282CCX7 USA TREASURY 0.375% 0.375 09/15/2024 AA+ Aaa 1,700,000.00 1,696,685.38 1.01 1,577,082.03 0.98 1.91 912828YY0 USA TREASURY 1.75% 1.750 12/31/2024 AA+ Aaa 2,000,000.00 2,093,281.25 1.24 1,895,000.00 1.17 2.16 912828ZF0 USA TREASURY 0.5% 0.500 03/31/2025 AA+ Aaa 3,000,000.00 2,798,906.25 1.66 2,736,914.07 1.70 2.43 91282CAM3 USA TREASURY 0.25% 0.250 09/30/2025 AA+ Aaa 3,000,000.00 2,740,205.36 1.62 2,666,250.00 1.65 2.92 91282CAT8 USA TREASURY 0.25% 0.250 10/31/2025 AA+ Aaa 3,000,000.00 2,733,408.49 1.62 2,656,757.82 1.65 3.00 91282CAZ4 USA TREASURY 0.375% 0.375 11/30/2025 AA+ Aaa 3,000,000.00 2,739,853.80 1.62 2,659,804.68 1.65 3.08 91282CBC4 USA TREASURY 0.375% 0.375 12/31/2025 AA+ Aaa 2,300,000.00 2,071,445.21 1.23 2,033,792.96 1.26 3.16 91282CBH3 USA TREASURY 0.375% 0.375 01/31/2026 AA+ Aaa 3,000,000.00 2,725,205.36 1.62 2,642,578.14 1.64 3.24 91282CBQ3 USA TREASURY 0.5% 0.500 02/28/2026 AA+ Aaa 3,000,000.00 2,732,939.74 1.62 2,647,148.43 1.64 3.31 91282CBT7 USA TREASURY 0.75% 0.750 03/31/2026 AA+ Aaa 3,000,000.00 2,748,642.86 1.63 2,663,789.07 1.65 3.38 Page F-6.21
17 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of September 30, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
United States Treasury Note/Bond91282CCF6 USA TREASURY 0.75% 0.750 05/31/2026 AA+ Aaa 3,000,000.00 2,721,328.12 1.61 2,649,375.00 1.64 3.53 91282CCJ8 USA TREASURY 0.875% 0.875 06/30/2026 AA+ Aaa 3,000,000.00 2,747,470.99 1.63 2,655,937.50 1.65 3.60 91282CCP4 USA TREASURY 0.625% 0.625 07/31/2026 AA+ Aaa 2,000,000.00 1,816,334.83 1.08 1,749,140.62 1.08 3.70 9128282A7 USA TREASURY 1.5% 1.500 08/15/2026 AA+ Aaa 2,000,000.00 1,896,334.83 1.12 1,808,906.24 1.12 3.68 91282CCW9 USA TREASURY 0.75% 0.750 08/31/2026 AA+ Aaa 2,000,000.00 1,823,053.58 1.08 1,753,984.38 1.09 3.77 91282CCZ2 USA TREASURY 0.875% 0.875 09/30/2026 AA+ Aaa 5,000,000.00 4,557,790.19 2.70 4,398,632.80 2.73 3.85 91282CDG3 USA TREASURY 1.125% 1.125 10/31/2026 AA+ Aaa 2,000,000.00 1,846,647.33 1.09 1,773,203.12 1.10 3.89 91282CDK4 USA TREASURY 1.25% 1.250 11/30/2026 AA+ Aaa 2,000,000.00 1,855,397.33 1.10 1,779,765.62 1.10 3.96 91282CDQ1 USA TREASURY 1.25% 1.250 12/31/2026 AA+ Aaa 2,700,000.00 2,473,980.47 1.47 2,398,253.91 1.49 4.04 Issuer total 72,500,000.00 68,934,872.25 40.87 66,199,760.25 41.02 2.64Federal Farm Credit Banks Funding Corp3133EA7E2 FEDERAL FARM CREDIT 1.960 11/07/2022 AA+ Aaa 2,000,000.00 2,030,580.00 1.20 1,996,700.38 1.24 0.10 3133EKKT2 FEDERAL FARM CREDIT 2.250 02/08/2023 AA+ Aaa 1,500,000.00 1,520,580.00 0.90 1,493,282.81 0.93 0.35 3133EKVB9 FEDERAL FARM CREDIT 1.860 10/17/2023 AA+ Aaa 2,000,000.00 1,993,956.00 1.18 1,951,357.76 1.21 1.01 3133EKKU9 FEDERAL FARM CREDIT 2.300 11/08/2023 AA+ Aaa 1,500,000.00 1,524,645.00 0.90 1,468,640.85 0.91 1.07 3133EMTD4 FEDERAL FARM CREDIT 0.370 03/15/2024 AA+ Aaa 2,000,000.00 1,998,000.00 1.18 1,884,434.56 1.17 1.40 3133EMBE1 FEDERAL FARM CREDIT 0.300 03/28/2024 AA+ Aaa 2,000,000.00 1,998,500.00 1.18 1,878,392.22 1.16 1.44 3133EKNX0 FEDERAL FARM CREDIT 2.160 06/03/2024 AA+ Aaa 1,000,000.00 1,012,070.00 0.60 967,465.39 0.60 1.61 3133ENB74 FEDERAL FARM CREDIT 3.150 07/21/2025 AA+ Aaa 3,000,000.00 2,993,700.00 1.77 2,912,765.79 1.80 2.64 3133ENH45 FEDERAL FARM CREDIT 3.125 08/24/2026 AA+ Aaa 4,000,000.00 3,944,044.00 2.34 3,840,305.20 2.38 3.61 Issuer total 19,000,000.00 19,016,075.00 11.27 18,393,344.96 11.40 1.78Federal Home Loan Banks3130A3KM5 FEDERAL HOME LOAN 2.500 12/09/2022 AA+ Aaa 1,500,000.00 1,531,815.00 0.91 1,497,256.82 0.93 0.19 3130AJ7E3 FEDERAL HOME LOAN 1.375 02/17/2023 AA+ Aaa 2,000,000.00 2,002,200.00 1.19 1,982,477.38 1.23 0.38 Page F-6.22
18 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of September 30, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Federal Home Loan Banks3130AB3H7 FEDERAL HOME LOAN 2.375 03/08/2024 AA+ Aaa 2,000,000.00 2,045,380.00 1.21 1,944,018.22 1.20 1.39 3130AKX84 FEDERAL HOME LOAN 0.270 08/23/2024 11/23/2022 AA+ Aaa 1,000,000.00 999,500.00 0.59 922,190.53 0.57 1.853130AJHU6 FEDERAL HOME LOAN 0.500 04/14/2025 AA+ Aaa 1,405,000.00 1,297,447.25 0.77 1,275,326.80 0.79 2.46 3130ASG86 FEDERAL HOME LOAN 3.375 06/13/2025 AA+ Aaa 2,000,000.00 2,008,540.00 1.19 1,945,337.26 1.21 2.53 3130AL7C2 FEDERAL HOME LOAN 0.500 08/25/2025 11/25/2022 AA+ Aaa 2,000,000.00 2,000,000.00 1.19 1,780,258.18 1.10 2.77 Issuer total 11,905,000.00 11,884,882.25 7.05 11,346,865.19 7.03 1.65Federal National Mortgage Association3135G0U43 FANNIE MAE 2.875% 2.875 09/12/2023 AA+ Aaa 2,000,000.00 2,081,960.00 1.23 1,971,343.36 1.22 0.92 3135G0V75 FANNIE MAE 1.75% 1.750 07/02/2024 AA+ Aaa 2,000,000.00 1,982,440.00 1.18 1,914,841.50 1.19 1.693135G03U5 FANNIE MAE 0.625% 0.625 04/22/2025 AA+ Aaa 3,000,000.00 2,800,407.00 1.66 2,733,826.80 1.69 2.48 3135G05X7 FANNIE MAE 0.375% 0.375 08/25/2025 AA+ Aaa 2,000,000.00 1,838,268.89 1.09 1,788,300.78 1.11 2.82 3135G0K36 FANNIE MAE 2.125% 2.125 04/24/2026 AA+ Aaa 3,000,000.00 2,891,100.00 1.71 2,790,873.63 1.73 3.34 Issuer total 12,000,000.00 11,594,175.89 6.87 11,199,186.07 6.94 2.33United States Treasury Bill912796YC7 USA TREASURY BILL 0% 0.000 10/04/2022 A-1+ P-1 5,000,000.00 4,982,675.00 2.95 4,999,664.40 3.10 0.01 Issuer total 5,000,000.00 4,982,675.00 2.95 4,999,664.40 3.10 0.01 Bank of America Corp06051GHC6 BANK OF AMERICA CORP 3.004 12/20/2023 12/20/2022 A- A2 1,000,000.00 1,028,310.00 0.61 994,690.54 0.62 0.2206051GHF9 BANK OF AMERICA CORP 3.550 03/05/2024 03/05/2023 A- A2 1,500,000.00 1,606,050.00 0.95 1,488,197.06 0.92 0.4206051GHL6 BANK OF AMERICA CORP 3.864 07/23/2024 07/23/2023 A- A2 1,500,000.00 1,605,540.00 0.95 1,479,597.48 0.92 0.79Issuer total 4,000,000.00 4,239,900.00 2.51 3,962,485.08 2.46 0.51Toyota Motor Credit Corp89236THA6 TOYOTA MOTOR CREDIT 1.350 08/25/2023 A+ A1 1,000,000.00 1,021,010.00 0.61 970,940.00 0.60 0.88 Page F-6.23
19 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of September 30, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Toyota Motor Credit Corp89236THU2 TOYOTA MOTOR CREDIT 0.450 01/11/2024 A+ A1 1,800,000.00 1,797,858.00 1.07 1,707,774.43 1.06 1.25 89236TGL3 TOYOTA MOTOR CREDIT 2.000 10/07/2024 A+ A1 1,000,000.00 999,410.00 0.59 950,415.46 0.59 1.92 Issuer total 3,800,000.00 3,818,278.00 2.26 3,629,129.89 2.25 1.33 Caterpillar Financial Services Corp14913R2S5 CATERPILLAR FINL 0.950 01/10/2024 A A2 1,000,000.00 993,070.00 0.59 957,725.18 0.59 1.2514913R2L0 CATERPILLAR FINL 0.450 05/17/2024 A A2 1,600,000.00 1,597,536.00 0.95 1,496,514.22 0.93 1.5914913Q3B3 CATERPILLAR FINL 2.150 11/08/2024 A A2 1,000,000.00 1,048,770.00 0.62 951,038.80 0.59 2.00 Issuer total 3,600,000.00 3,639,376.00 2.16 3,405,278.20 2.11 1.62 John Deere Capital Corp24422EUM9 JOHN DEERE CAPITAL 3.650 10/12/2023 A A2 950,000.00 1,005,926.50 0.60 943,416.50 0.58 0.98 24422EVN6 JOHN DEERE CAPITAL 0.450 01/17/2024 A A2 800,000.00 787,240.00 0.47 758,520.21 0.47 1.27 24422EUX5 JOHN DEERE CAPITAL 2.600 03/07/2024 A A2 1,450,000.00 1,476,419.00 0.88 1,410,195.86 0.87 1.38 Issuer total 3,200,000.00 3,269,585.50 1.94 3,112,132.57 1.93 1.23 JPMorgan Chase & Co46625HJH4 JPMORGAN CHASE & CO 3.200 01/25/2023 A- A1 1,000,000.00 1,031,190.00 0.61 996,802.04 0.62 0.32 46647PBQ8 JPMORGAN CHASE & CO 1.514 06/01/2024 06/01/2023 A- A1 2,000,000.00 2,042,800.00 1.21 1,952,549.42 1.21 0.65 Issuer total 3,000,000.00 3,073,990.00 1.82 2,949,351.46 1.83 0.54 International Business Machines Corp459200HP9 IBM CORP 3.375% 3.375 08/01/2023 A- A3 1,000,000.00 1,061,840.00 0.63 991,988.63 0.61 0.81459200JY8 IBM CORP 3% 3.000 05/15/2024 A- A3 2,000,000.00 2,141,300.00 1.27 1,945,360.26 1.21 1.54Issuer total 3,000,000.00 3,203,140.00 1.90 2,937,348.89 1.82 1.30 Page F-6.24
20 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of September 30, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Home Depot Inc/The437076BM3 HOME DEPOT INC 3% 3.000 04/01/2026 01/01/2026 A A2 3,000,000.00 2,948,280.00 1.75 2,833,929.42 1.76 3.19 Issuer total 3,000,000.00 2,948,280.00 1.75 2,833,929.42 1.76 3.19 Federal Home Loan Mortgage Corp3137EAEP0 FREDDIE MAC 1.5% 1.500 02/12/2025 AA+ Aaa 3,000,000.00 2,881,764.00 1.71 2,811,492.87 1.74 2.28 Issuer total 3,000,000.00 2,881,764.00 1.71 2,811,492.87 1.74 2.28 US Bancorp91159HHV5 US BANCORP 3.375% 3.375 02/05/2024 01/05/2024 A+ A2 1,000,000.00 1,067,060.00 0.63 982,792.66 0.61 1.2891159HHN3 US BANCORP 2.375% 2.375 07/22/2026 06/22/2026 A+ A2 2,000,000.00 1,912,040.00 1.13 1,827,507.52 1.13 3.53 Issuer total 3,000,000.00 2,979,100.00 1.77 2,810,300.18 1.74 2.72 Microsoft Corp594918BX1 MICROSOFT CORP 2.875% 2.875 02/06/2024 12/06/2023 AAA Aaa 960,000.00 993,734.40 0.59 940,521.81 0.58 1.27594918BR4 MICROSOFT CORP 2.4% 2.400 08/08/2026 05/08/2026 AAA Aaa 2,000,000.00 1,939,660.00 1.15 1,851,368.28 1.15 3.53 Issuer total 2,960,000.00 2,933,394.40 1.74 2,791,890.09 1.73 2.76 PNC Bank NA69353REF1 PNC BANK NA 3.3% 3.300 10/30/2024 09/30/2024 A A2 2,500,000.00 2,737,590.00 1.62 2,415,432.98 1.50 1.93 Issuer total 2,500,000.00 2,737,590.00 1.62 2,415,432.98 1.50 1.93 Apple Inc037833CR9 APPLE INC 3.2% 3.200 05/11/2027 02/11/2027 AA+ Aaa 2,121,000.00 2,062,439.19 1.22 1,995,026.41 1.24 4.08 Issuer total 2,121,000.00 2,062,439.19 1.22 1,995,026.41 1.24 4.08 American Honda Finance Corp02665WCA7 AMERICAN HONDA 2.600 11/16/2022 A- A3 1,000,000.00 1,011,150.00 0.60 997,310.00 0.62 0.13 Page F-6.25
21 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of September 30, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
American Honda Finance Corp02665WCT6 AMERICAN HONDA 3.550 01/12/2024 A- A3 1,000,000.00 1,090,440.00 0.65 985,032.61 0.61 1.23 Issuer total 2,000,000.00 2,101,590.00 1.25 1,982,342.61 1.23 0.70 PPG Industries Inc693506BQ9 PPG INDUSTRIES INC 2.4% 2.400 08/15/2024 07/15/2024 BBB+ A3 2,000,000.00 2,012,600.00 1.19 1,921,015.88 1.19 1.78 Issuer total 2,000,000.00 2,012,600.00 1.19 1,921,015.88 1.19 1.78 3M Co88579YAV3 3M COMPANY 2.25% 2.250 09/19/2026 06/19/2026 A+ A1 2,000,000.00 1,906,760.00 1.13 1,791,548.50 1.11 3.66 Issuer total 2,000,000.00 1,906,760.00 1.13 1,791,548.50 1.11 3.66 Citibank NA17325FAS7 CITIBANK NA 3.65% 3.650 01/23/2024 12/23/2023 A+ Aa3 1,500,000.00 1,618,310.00 0.96 1,479,434.27 0.92 1.24 Issuer total 1,500,000.00 1,618,310.00 0.96 1,479,434.27 0.92 1.24 Walmart Inc931142DV2 WALMART INC 2.65% 2.650 12/15/2024 10/15/2024 AA Aa2 1,500,000.00 1,595,520.00 0.95 1,452,054.53 0.90 2.06 Issuer total 1,500,000.00 1,595,520.00 0.95 1,452,054.53 0.90 2.06 Procter & Gamble Co/The742718EB1 PROCTER & GAMBLE 3.100 08/15/2023 AA- Aa3 1,000,000.00 1,041,328.13 0.62 990,652.36 0.61 0.85 Issuer total 1,000,000.00 1,041,328.13 0.62 990,652.36 0.61 0.85 PNC Financial Services Group Inc/The693475AV7 PNC FINANCIAL 3.500 01/23/2024 12/24/2023 A- A3 1,000,000.00 1,047,210.00 0.62 984,103.80 0.61 1.24 Issuer total 1,000,000.00 1,047,210.00 0.62 984,103.80 0.61 1.24 Page F-6.26
22 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of September 30, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
US Bank NA/Cincinnati OH90331HMS9 US BANK NA CINCINNATI 2.800 01/27/2025 12/27/2024 AA- A1 1,000,000.00 995,210.00 0.59 956,855.06 0.59 2.18 Issuer total 1,000,000.00 995,210.00 0.59 956,855.06 0.59 2.18 General Dynamics Corp369550BD9 GENERAL DYNAMICS 3.375 05/15/2023 04/15/2023 A- A3 943,000.00 984,840.91 0.58 936,726.95 0.58 0.59 Issuer total 943,000.00 984,840.91 0.58 936,726.95 0.58 0.59 PepsiCo Inc713448DN5 PEPSICO INC 2.375% 2.375 10/06/2026 07/06/2026 A+ A1 1,000,000.00 967,260.00 0.57 918,406.86 0.57 3.64 Issuer total 1,000,000.00 967,260.00 0.57 918,406.86 0.57 3.64 Cash and Cash Equivalents
INVESTED CASH 0.000 193,002.60 193,002.60 0.00 193,002.60 0.12 0.00 Issuer total 193,002.60 193,002.60 0.00 193,002.60 0.12 0.00 Grand total 171,722,002.60 168,663,149.12 100.00 161,398,762.33 100.00 2.12 Page F-6.27
23 SECURITIES PURCHASED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Par value or
shares
Unit cost Accrued
interest
Trade date
Settle date
Coupon Maturity/
Call date
Principal
cost
Cusip Description / Broker
Corporate Bonds037833CR9 09/08/2022 05/11/2027 2,121,000.00 97.24 (2,062,439.19) (22,812.53) 3.200 09/12/2022 02/11/2027
APPLE INC 3.2% 11MAY2027GOLDMAN, SACHS AND CO.

Total Corporate Bonds 2,121,000.00 (2,062,439.19) (22,812.53) Government Agencies3130AJHU6 09/06/2022 0.500 04/14/2025 1,405,000.00 92.35 (1,297,447.25) (2,829.51) 09/09/2022
FEDERAL HOME LOAN BANK 0.5%MORGAN STANLEY AND CO., LLC
3133ENH45 09/06/2022 3.125 08/24/2026 2,000,000.00 98.29 (1,965,844.00) (2,256.94) 09/07/2022
FEDERAL FARM CREDIT BANK 3.125%WELLS FARGO SECURITIES, LLC Total Government Agencies 3,405,000.00 (3,263,291.25) (5,086.45) Government Bonds91282CBC4 09/06/2022 0.375 12/31/2025 2,300,000.00 90.06 (2,071,445.21) (1,617.19) 09/07/2022
USA TREASURY 0.375% 31DEC2025CREDIT AGRICOLE CIB
Total Government Bonds 2,300,000.00 (2,071,445.21) (1,617.19) Grand total Grand total 7,826,000.00 (7,397,175.65) (29,516.17) Page F-6.28
24 SECURITIES SOLD AND MATURED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Historical cost Amortized cost
at sale or
maturity
Fair value at
sale or
maturity
Realized
gain
(loss)
Trade date Coupon Price
Settle date
Maturity/
Call date
Par value or
shares
Cusip Accrued
interest
sold
Description / Broker
Corporate Bonds037833DC1 09/12/2022 2.100 (2,000,000.00) 2,026,680.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 09/12/2022
APPLE INC 2.1% DUE 09-12-2022
Total (Corporate Bonds) (2,000,000.00) 2,026,680.00 2,000,000.00 2,000,000.00 0.00 0.00 Government Agencies313380GJ0 09/09/2022 2.000 (1,000,000.00) 995,020.00 1,000,000.00 0.00 1,000,000.00 0.00 0.00 09/09/2022
FEDERAL HOME LN BKS CONS BD 209-09-2022
Total (Government Agencies) (1,000,000.00) 995,020.00 1,000,000.00 1,000,000.00 0.00 0.00 Short Term Bills and Notes912796XU8 09/06/2022 0.000 (4,000,000.00) 3,993,853.89 4,000,000.00 0.00 4,000,000.00 0.00 0.00 09/06/2022
UNITED STATES TREAS BILLS DTD 0%09-06-2022
Total (Short Term Bills and Notes) (4,000,000.00) 3,993,853.89 4,000,000.00 4,000,000.00 0.00 0.00 Grand total (7,000,000.00) 7,015,553.89 7,000,000.00 7,000,000.00 0.00 0.00 Page F-6.29
25 DETAIL OF RETURN AND INTEREST RECEIVED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Cash
Cash and Cash Equivalents 0.00 0.00 0.00 4,332.92 4,332.92 Total Cash 0.00 0.00 0.00 4,332.92 4,332.92
Corporate Bonds
88579YAV3 3M COMPANY 2.25% 19SEP2026 (CALLABLE 19JUN26) 1,888.73 0.00 (73,871.30) 3,625.00 22,500.00 02665WCA7 AMERICAN HONDA FINANCE 2.6% 16NOV2022 (275.08) 0.00 (1,492.14) 2,094.45 0.00 02665WCT6 AMERICAN HONDA FINANCE 3.55% 12JAN2024 (2,500.64) 0.00 (11,571.11) 2,859.73 0.00 037833DC1 APPLE INC 2.1% DUE 09-12-2022 0.00 0.00 417.80 1,283.33 21,000.00 037833CR9 APPLE INC 3.2% 11MAY2027 (CALLABLE 11FEB27) 799.82 0.00 (67,412.78) 3,393.60 0.00 06051GHC6 BANK OF AMERICA CORP 3.004% 20DEC2023 (CALLABLE 20DEC22) (2,012.56) 0.00 (1,615.21) 2,419.88 0.00 06051GHF9 BANK OF AMERICA CORP 3.55% 05MAR2024 (CALLABLE 05MAR23) (3,348.95) 0.00 (5,735.52) 4,289.59 26,625.00 06051GHL6 BANK OF AMERICA CORP 3.864% 23JUL2024 (CALLABLE 23JUL23) (3,997.73) 0.00 (12,348.02) 4,669.00 0.00 14913R2L0 CATERPILLAR FINL SERVICE 0.45% 17MAY2024 68.07 0.00 (16,344.44) 580.00 0.00 14913R2S5 CATERPILLAR FINL SERVICE 0.95% 10JAN2024 295.73 0.00 (6,146.83) 765.28 0.00 14913Q3B3 CATERPILLAR FINL SERVICE 2.15% 08NOV2024 (1,109.25) 0.00 (15,200.74) 1,731.95 0.00 17325FAS7 CITIBANK NA 3.65% 23JAN2024 (CALLABLE 23DEC23) (3,861.64) 0.00 (18,090.07) 4,410.41 0.00 369550BD9 GENERAL DYNAMICS CORP 3.375% 15MAY2023 (CALLABLE 15APR23) (919.58) 0.00 (4,117.61) 2,563.78 0.00 437076BM3 HOME DEPOT INC 3% 01APR2026 (CALLABLE 01JAN26) 1,164.87 0.00 (78,288.75) 7,250.00 0.00 459200JY8 IBM CORP 3% 15MAY2024 (3,728.23) 0.00 (30,009.40) 4,833.33 0.00 459200HP9 IBM CORP 3.375% 01AUG2023 (2,486.86) 0.00 (4,381.53) 2,718.75 0.00 24422EVN6 JOHN DEERE CAPITAL CORP 0.45% 17JAN2024 539.15 0.00 (7,405.18) 290.00 0.00 Page F-6.30
26 DETAIL OF RETURN AND INTEREST RECEIVED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Corporate Bonds
24422EUX5 JOHN DEERE CAPITAL CORP 2.6% 07MAR2024 (480.64) 0.00 (16,744.73) 3,036.94 18,850.00 24422EUM9 JOHN DEERE CAPITAL CORP 3.65% 12OCT2023 (1,144.48) 0.00 (6,895.34) 2,793.27 0.00 46647PBQ8 JPMORGAN CHASE & CO 1.514% 01JUN2024 (CALLABLE 01JUN23) (1,331.95) 0.00 (4,305.58) 2,439.22 0.00 46625HJH4 JPMORGAN CHASE & CO 3.2% 25JAN2023 (745.58) 0.00 (2,200.59) 2,577.78 0.00 594918BR4 MICROSOFT CORP 2.4% 08AUG2026 (CALLABLE 08MAY26) 1,257.08 0.00 (57,609.38) 3,866.66 0.00 594918BX1 MICROSOFT CORP 2.875% 06FEB2024 (CALLABLE 06DEC23) (640.93) 0.00 (9,536.11) 2,223.33 0.00 713448DN5 PEPSICO INC 2.375% 06OCT2026 (CALLABLE 06JUL26) 655.67 0.00 (29,918.43) 1,913.20 0.00 69353REF1 PNC BANK NA 3.3% 30OCT2024 (CALLABLE 30SEP24) (5,549.19) 0.00 (42,262.17) 6,875.00 0.00 693475AV7 PNC FINANCIAL SERVICES 3.5% 23JAN2024 (CALLABLE 23DEC23) (891.31) 0.00 (12,761.69) 2,819.45 0.00 693506BQ9 PPG INDUSTRIES INC 2.4% 15AUG2024 (CALLABLE 15JUL24) (228.40) 0.00 (23,111.70) 3,866.67 0.00 742718EB1 PROCTER & GAMBLE CO/THE 3.1% 15AUG2023 (834.91) 0.00 (5,017.37) 2,497.22 0.00 89236THU2 TOYOTA MOTOR CREDIT CORP 0.45% 11JAN2024 77.51 0.00 (15,816.42) 652.50 0.00 89236THA6 TOYOTA MOTOR CREDIT CORP 1.35% 25AUG2023 (733.76) 0.00 (5,240.24) 1,087.50 0.00 89236TGL3 TOYOTA MOTOR CREDIT CORP 2% 07OCT2024 10.36 0.00 (11,286.78) 1,611.11 0.00 91159HHN3 US BANCORP 2.375% 22JUL2026 (CALLABLE 22JUN26) 1,853.09 0.00 (58,811.46) 3,826.39 0.00 91159HHV5 US BANCORP 3.375% 05FEB2024 (CALLABLE 05JAN24) (2,457.28) 0.00 (12,335.35) 2,718.75 0.00 90331HMS9 US BANK NA CINCINNATI 2.8% 27JAN2025 (CALLABLE 27DEC24) 143.12 0.00 (17,859.15) 2,255.56 0.00 931142DV2 WALMART INC 2.65% 15DEC2024 (CALLABLE 15OCT24) (2,567.74) 0.00 (19,166.58) 3,202.08 0.00 Total Corporate Bonds (33,093.49) (704,491.90) 0.00 100,040.71 88,975.00 Page F-6.31
27 DETAIL OF RETURN AND INTEREST RECEIVED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Agencies
3135G05X7 FANNIE MAE 0.375% 25AUG2025 4,193.55 0.00 (35,990.42) 604.17 0.00 3135G03U5 FANNIE MAE 0.625% 22APR2025 5,952.08 0.00 (43,973.13) 1,510.42 0.00 3135G0V75 FANNIE MAE 1.75% 02JUL2024 293.65 0.00 (25,546.08) 2,819.45 0.00 3135G0K36 FANNIE MAE 2.125% 24APR2026 2,395.16 0.00 (70,746.84) 5,135.42 0.003135G0U43 FANNIE MAE 2.875% 12SEP2023 (1,620.83) 0.00 (13,912.96) 4,631.94 28,750.00 3133EMBE1 FEDERAL FARM CREDIT BANK 0.3% 28MAR2024 (CALLABLE 13OCT22) 35.68 0.00 (16,561.44) 483.33 3,000.00 3133EMTD4 FEDERAL FARM CREDIT BANK 0.37% 15MAR2024 (CALLABLE 13OCT22) 55.25 0.00 (15,844.22) 596.11 3,700.00 3133EKVB9 FEDERAL FARM CREDIT BANK 1.86% 17OCT2023 119.05 0.00 (12,150.08) 2,996.66 0.00 3133EA7E2 FEDERAL FARM CREDIT BANK 1.96% 07NOV2022 (928.54) 0.00 1,167.50 3,157.78 0.00 3133EKNX0 FEDERAL FARM CREDIT BANK 2.16% 03JUN2024 (203.66) 0.00 (11,757.71) 1,740.00 0.00 3133EKKT2 FEDERAL FARM CREDIT BANK 2.25% 08FEB2023 (472.02) 0.00 (1,207.60) 2,718.75 0.00 3133EKKU9 FEDERAL FARM CREDIT BANK 2.3% 08NOV2023 (468.54) 0.00 (10,465.53) 2,779.16 0.00 3133ENH45 FEDERAL FARM CREDIT BANK 3.125% 24AUG2026 1,052.98 0.00 (98,452.64) 9,027.78 0.00 3133ENB74 FEDERAL FARM CREDIT BANK 3.15% 21JUL2025 174.35 0.00 (59,809.20) 7,612.50 0.00 313380GJ0 FEDERAL HOME LN BKS CONS BD 2 09-09-2022 37.76 0.00 129.94 444.44 10,000.00 3130AKX84 FEDERAL HOME LOAN BANK 0.27% 23AUG2024 (CALLABLE 23NOV22) 11.84 0.00 (11,646.53) 217.50 0.00 3130AJHU6 FEDERAL HOME LOAN BANK 0.5% 14APR2025 2,863.49 0.00 (22,120.45) 409.80 0.00 3130AL7C2 FEDERAL HOME LOAN BANK 0.5% 25AUG2025 (CALLABLE 25NOV22) 0.00 0.00 (34,225.26) 805.55 0.00 3130AJ7E3 FEDERAL HOME LOAN BANK 1.375% 17FEB2023 (195.26) 0.00 (2,516.96) 2,215.28 0.00 3130AB3H7 FEDERAL HOME LOAN BANK 2.375% 08MAR2024 (804.13) 0.00 (20,855.08) 3,826.39 23,750.00 Page F-6.32
28 DETAIL OF RETURN AND INTEREST RECEIVED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Agencies
3130A3KM5 FEDERAL HOME LOAN BANK 2.5% 09DEC2022 (764.18) 0.00 (992.13) 3,020.83 0.00 3130ASG86 FEDERAL HOME LOAN BANK 3.375% 13JUN2025 (244.93) 0.00 (38,729.68) 5,437.50 0.00 3137EAEP0 FREDDIE MAC 1.5% 12FEB2025 3,789.61 0.00 (50,183.70) 3,625.00 0.00 Total Government Agencies 15,272.36 0.00 (596,390.20) 65,815.76 69,200.00 Government Bonds
91282CBM2 USA TREASURY 0.125% 15FEB2024 318.45 0.00 (12,246.10) 152.86 0.00 91282CAP6 USA TREASURY 0.125% 15OCT2023 241.88 0.00 (8,144.54) 153.69 0.00 91282CAR2 USA TREASURY 0.125% 31OCT2022 559.65 0.00 2,160.56 101.90 0.00 91282CCC3 USA TREASURY 0.25% 15MAY2024 80.26 0.00 (20,312.48) 407.61 0.00 91282CAM3 USA TREASURY 0.25% 30SEP2025 6,599.35 0.00 (52,265.64) 614.75 3,750.00 91282CAT8 USA TREASURY 0.25% 31OCT2025 6,598.80 0.00 (53,789.04) 611.42 0.00 91282CCX7 USA TREASURY 0.375% 15SEP2024 90.56 0.00 (19,855.47) 524.01 3,187.50 91282CAZ4 USA TREASURY 0.375% 30NOV2025 6,283.73 0.00 (54,257.82) 922.13 0.00 91282CBC4 USA TREASURY 0.375% 31DEC2025 4,525.84 0.00 (37,652.25) 539.06 0.00 91282CBH3 USA TREASURY 0.375% 31JAN2026 6,341.41 0.00 (58,007.79) 917.12 0.00 91282CDD0 USA TREASURY 0.375% 31OCT2023 846.34 0.00 (13,125.00) 611.42 0.00 91282CBQ3 USA TREASURY 0.5% 28FEB2026 6,032.99 0.00 (59,648.43) 1,243.09 0.00 912828ZF0 USA TREASURY 0.5% 31MAR2025 6,044.90 0.00 (43,593.75) 1,229.51 7,500.00 91282CCP4 USA TREASURY 0.625% 31JUL2026 3,794.73 0.00 (45,390.62) 1,019.02 0.00 91282CCW9 USA TREASURY 0.75% 31AUG2026 3,579.50 0.00 (46,171.86) 1,243.09 0.00 Page F-6.33
29 DETAIL OF RETURN AND INTEREST RECEIVED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Bonds
91282CBT7 USA TREASURY 0.75% 31MAR2026 5,577.45 0.00 (62,109.36) 1,844.26 11,250.00 91282CCF6 USA TREASURY 0.75% 31MAY2026 6,097.86 0.00 (66,210.93) 1,844.26 0.00 91282CCJ8 USA TREASURY 0.875% 30JUN2026 5,250.09 0.00 (67,968.75) 2,139.95 0.00 91282CCZ2 USA TREASURY 0.875% 30SEP2026 8,694.32 0.00 (118,359.40) 3,586.07 21,875.00 91282CDG3 USA TREASURY 1.125% 31OCT2026 2,979.65 0.00 (49,140.64) 1,834.24 0.00 91282CDK4 USA TREASURY 1.25% 30NOV2026 2,756.09 0.00 (50,234.38) 2,049.18 0.00 91282CDQ1 USA TREASURY 1.25% 31DEC2026 4,277.97 0.00 (68,976.55) 2,751.36 0.00 912828S35 USA TREASURY 1.375% 30JUN2023 317.57 0.00 (3,398.44) 1,120.92 0.00 9128282D1 USA TREASURY 1.375% 31AUG2023 646.18 0.00 (10,781.26) 2,279.01 0.00 9128282A7 USA TREASURY 1.5% 15AUG2026 2,109.87 0.00 (47,656.26) 2,445.65 0.00 912828YY0 USA TREASURY 1.75% 31DEC2024 (2,150.98) 0.00 (28,515.62) 2,901.07 0.00 912828Y87 USA TREASURY 1.75% 31JUL2024 (2,128.59) 0.00 (25,625.00) 2,853.26 0.00 9128282U3 USA TREASURY 1.875% 31AUG2024 (213.49) 0.00 (13,359.38) 1,553.87 0.00 912828XT2 USA TREASURY 2% 31MAY2024 (2,612.58) 0.00 (24,375.00) 3,278.68 0.00 9128286R6 USA TREASURY 2.25% 30APR2024 (436.83) 0.00 (12,148.44) 1,834.24 0.00 912828V23 USA TREASURY 2.25% 31DEC2023 (351.48) 0.00 (8,593.76) 1,834.24 0.00 912828Y61 USA TREASURY 2.75% 31JUL2023 (895.98) 0.00 (5,820.31) 2,241.84 0.00 9128285P1 USA TREASURY 2.875% 30NOV2023 (3,305.98) 0.00 (16,593.75) 4,241.80 0.00 9128285D8 USA TREASURY 2.875% 30SEP2023 (1,874.64) 0.00 (6,718.74) 2,356.56 14,375.00 Total Government Bonds 76,674.89 0.00 (1,208,886.20) 55,281.14 61,937.50 Page F-6.34
30 DETAIL OF RETURN AND INTEREST RECEIVED
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Short Term Bills and Notes
912796XU8 UNITED STATES TREAS BILLS DTD 0% 09-06-2022 1,365.80 0.00 1,115.40 0.00 0.00912796YC7 USA TREASURY BILL 0% 04OCT2022 9,450.00 0.00 10,396.30 0.00 0.00 Total Short Term Bills and Notes 10,815.80 0.00 11,511.70 0.00 0.00Grand total 69,669.56 0.00 (2,498,256.60) 225,470.53 224,445.42 Page F-6.35
31 TRANSACTION REPORT
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Maturity Par value or
shares
Trade date Cusip Transaction Sec type Description Principal Interest Transaction totalSettle date Realized
gain(loss)
09/05/2022 26,625.0009/05/2022
06051GHF9 Income Corporate Bonds BANK OF AMERICA CORP 3.55% 03/05/2024 1,500,000.00 0.00 0.00 26,625.00 09/06/2022 (2,829.51)09/09/2022
3130AJHU6 Bought Government Agencies FEDERAL HOME LOAN BANK 04/14/2025 1,405,000.00 0.00 (1,297,447.25) (1,300,276.76) 09/06/2022 (2,256.94)09/07/2022
3133ENH45 Bought Government Agencies FEDERAL FARM CREDIT BANK 08/24/2026 2,000,000.00 0.00 (1,965,844.00) (1,968,100.94) 09/06/2022 0.0009/06/2022
912796XU8 Capital Change Short Term Bills And Notes UNITED STATES TREAS BILLS 09/06/2022 (4,000,000.00) 0.00 4,000,000.00 4,000,000.00 09/06/2022 (1,617.19)09/07/2022
91282CBC4 Bought Government Bonds USA TREASURY 0.375% 12/31/2025 2,300,000.00 0.00 (2,071,445.21) (2,073,062.40) 09/07/2022 18,850.0009/07/2022
24422EUX5 Income Corporate Bonds JOHN DEERE CAPITAL CORP 03/07/2024 1,450,000.00 0.00 0.00 18,850.00 09/08/2022 (22,812.53)09/12/2022
037833CR9 Bought Corporate Bonds APPLE INC 3.2% 11MAY2027 05/11/2027 2,121,000.00 0.00 (2,062,439.19) (2,085,251.72) 09/08/2022 23,750.0009/08/2022
3130AB3H7 Income Government Agencies FEDERAL HOME LOAN BANK 03/08/2024 2,000,000.00 0.00 0.00 23,750.00 09/09/2022 10,000.0009/09/2022
313380GJ0 Income Government Agencies FEDERAL HOME LN BKS CONS 09/09/2022 1,000,000.00 0.00 0.00 10,000.00 09/09/2022 0.0009/09/2022
313380GJ0 Capital Change Government Agencies FEDERAL HOME LN BKS CONS 09/09/2022 (1,000,000.00) 0.00 1,000,000.00 1,000,000.00 09/12/2022 21,000.0009/12/2022
037833DC1 Income Corporate Bonds APPLE INC 2.1% DUE 09/12/2022 2,000,000.00 0.00 0.00 21,000.00 09/12/2022 0.0009/12/2022
037833DC1 Capital Change Corporate Bonds APPLE INC 2.1% DUE 09/12/2022 (2,000,000.00) 0.00 2,000,000.00 2,000,000.00 09/12/2022 28,750.0009/12/2022
3135G0U43 Income Government Agencies FANNIE MAE 2.875% 09/12/2023 2,000,000.00 0.00 0.00 28,750.00 09/15/2022 3,700.0009/15/2022
3133EMTD4 Income Government Agencies FEDERAL FARM CREDIT BANK 03/15/2024 2,000,000.00 0.00 0.00 3,700.00 09/15/2022 3,187.5009/15/2022
91282CCX7 Income Government Bonds USA TREASURY 0.375% 09/15/2024 1,700,000.00 0.00 0.00 3,187.50 09/19/2022 22,500.0009/19/2022
88579YAV3 Income Corporate Bonds 3M COMPANY 2.25% 09/19/2026 2,000,000.00 0.00 0.00 22,500.00 09/28/2022 3,000.0009/28/2022
3133EMBE1 Income Government Agencies FEDERAL FARM CREDIT BANK 03/28/2024 2,000,000.00 0.00 0.00 3,000.00 Page F-6.36
32 TRANSACTION REPORT
For the period September 1, 2022 - September 30, 2022

CITY OF MENLO PARK
Maturity Par value or
shares
Trade date Cusip Transaction Sec type Description Principal Interest Transaction totalSettle date Realized
gain(loss)
09/30/2022 14,375.0009/30/2022
9128285D8 Income Government Bonds USA TREASURY 2.875% 09/30/2023 1,000,000.00 0.00 0.00 14,375.00 09/30/2022 7,500.0009/30/2022
912828ZF0 Income Government Bonds USA TREASURY 0.5% 03/31/2025 3,000,000.00 0.00 0.00 7,500.00 09/30/2022 3,750.0009/30/2022
91282CAM3 Income Government Bonds USA TREASURY 0.25% 09/30/2025 3,000,000.00 0.00 0.00 3,750.00 09/30/2022 11,250.0009/30/2022
91282CBT7 Income Government Bonds USA TREASURY 0.75% 03/31/2026 3,000,000.00 0.00 0.00 11,250.00 09/30/2022 21,875.0009/30/2022
91282CCZ2 Income Government Bonds USA TREASURY 0.875% 09/30/2026 5,000,000.00 0.00 0.00 21,875.00 09/30/2022 Income Cash and Cash Equivalents Cash 0.00 0.00 0.00 4,332.92 4,332.92 Page F-6.37
33 ADDITIONAL INFORMATION
As of September 30, 2022

CITY OF MENLO PARK
Past performance is not a guide to future performance. The value of investments and any income from them will fluctuate and is not guaranteed (this may partly be due to exchange rate changes) and investors may not get back the amount invested. Transactions in foreign securities may be executed and settled in local markets. Performance comparisons will be affected by changes in interest rates. Investment returns fluctuate due to changesin market conditions. Investment involves risk, including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. The information contained herein is for your reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable; however, no representation is made regarding its accuracy or completeness. Thisdocument must not be used for the purpose of an offer or solicitation in any jurisdiction or in any circumstances in which such offer or solicitation is unlawful or otherwise not permitted. This document should not be duplicated, amended, or forwarded to a third party without consent from Insight. This is a marketing document intended for professional clients only and should not be made available to or relied upon by retail clients Investment advisory services in North America are provided through two different SEC-registered investment advisers using the brand Insight Investment: Insight North America LLC (INA) and Insight Investment InternationalLimited (IIIL). The North American investment advisers are associated with a broader group of global investment managers that also (individually and collectively) use the corporate brand Insight Investment and may be referred to as Insight, Insight Group or Insight Investment.INA is an investment adviser registered with the Securities and Exchange Commission (SEC), under the Investment Advisers Act of 1940, as amended. Registration with the SEC does not imply a certain level of skill or training.You may request, without charge, additional information about Insight. Moreover, specific information relating to Insights strategies, including investment advisory fees, may be obtained from INA's Form ADV Part 2A, which isavailable without charge upon request.Where indicated, performance numbers used in the analysis are gross returns. The performance reflects the reinvestment of all dividends and income. INA charges management fees on all portfolios managed and these feeswill reduce the returns on the portfolios. For example, assume that $30 million is invested in an account with INA, and this account achieves a 5.0% annual return compounded monthly, gross of fees, for a period of five years.

At the end of five years that account would have grown to $38,500,760 before the deduction of management fees. Assuming management fees of 0.25% per year are deducted monthly from the account, the value at the end of the five year period would be $38,022,447. Actual fees for new accounts are dependent on size and subject to negotiation. INA's investment advisory fees are discussed in Part 2A of its Form ADV.

Unless otherwise stated, the source of information is Insight. Any forecasts or opinions are Insight’s own at the date of this document (or as otherwise specified) and may change. Material in this publication is for general information only and is not advice, investment advice, or the recommendation of any purchase or sale of any security. Insight makes no implied or expressed recommendations concerning the manner in which an account should or would be handled, as appropriate investment strategies depend upon specific investment guidelines and objectives and should not be construed to be an assurance that any particular security in a strategy willremain in any fund, account, or strategy, or that a previously held security will not be repurchased. It should not be assumed that any of the security transactions or holdings referenced herein have been or will prove to be profitable or that future investment decisions will be profitable or will equal or exceed the past investment performance of the securities listed.Please compare the information provided in this statement to the information provided in the statement received from your Custodian.

For trading activity the Clearing broker will be reflected. In certain cases the Clearing broker will differ from the Executing broker.In calculating ratings distributions and weighted average portfolio quality, Insight assigns U.S Treasury and U.S agency securities a quality rating based on the methodology used within the respective benchmark index. WhenMoody’s, S&P and Fitch rate a security, Bank of America and Merrill Lynch indexes assign a simple weighted average statistic while Barclays indexes assign the median statistic. Insight assigns all other securities the lower of Moody’s and S&P ratings.Information about the indices shown here is provided to allow for comparison of the performance of the strategy to that of certain well-known and widely recognized indices. There is no representation that such index is anappropriate benchmark for such comparison. You cannot invest directly in an index and the indices represented do not take into account trading commissions and/or other brokerage or custodial costs. The volatility of theindices may be materially different from that of the strategy. In addition, the strategy’s holdings may differ substantially from the securities that comprise the indices shown.

The ICE BofA 3 Month US T-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income.The ICE BofA 6 Month US T-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months.The ICE BofA 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 3-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 1-3 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years.

The ICE BofA 1-5 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years.

Page F-6.38
34 ADDITIONAL INFORMATION
As of September 30, 2022

CITY OF MENLO PARK
Insight does not provide tax or legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potential strategy or investment.

Insight is a group of wholly owned subsidiaries of The Bank of New York Mellon Corporation. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation and may also be used as a generic term to reference the Corporation as a whole or its various subsidiaries generally. Products and services may be provided under various brand names and in various countries by subsidiaries, affiliates and joint ventures of The Bank of New York Mellon Corporation where authorized and regulated as required within each jurisdiction. Unless you are notified to the contrary, the products and services mentioned are not insured by the FDIC (or by any governmental entity)and are not guaranteed by or obligations of The Bank of New York Mellon Corporation or any of its affiliates. The Bank of New York Corporation assumes no responsibility for the accuracy or completeness of the above data and disclaims all expressed or implied warranties in connection therewith.© 2022 Insight Investment. All rights reserved.

Page F-6.39
35 Cusip/Id Description Moody Rating S&P Rating Par Insight ESG Score Environmental Social Governance 02665WCA7 AMERICAN HONDA FINANCE 2.6% 16NOV2022 A3 A- $ 1,000,000 3 1 33 46625HJH4 JPMORGAN CHASE & CO 3.2% 25JAN2023 A2 A- $ 1,000,000 3 1 24369550BD9 GENERAL DYNAMICS 3.375% 15MAY2023 A3 A- $ 943,000 4 3 43459200HP9 IBM CORP 3.2% 01AUG2023 A3 A- $ 1,000,000 2 1 24742718EB1 PROCTER & GAMBLE CORP 3.1% 15AUG2023 Aa3 AA- $ 1,000,000 3 3 4289236THA6 TOYOTA MOTOR CREDIT 1.35% 25 AUG 2023 A1 A+ $ 1,000,000 3 2 3524422EUM9 JOHN DEERE CAPITAL CORP 3.65% 12OCT2023 A2 A $ 950,000 3 2 3306051GHC6 BANK OF AMERICA NA 3.004% 20DEC2023 (CALLABLE 20DEC2022) A2 A- $ 1,000,000 3 1 3414913R2S5 CATERPILLAR FIN. SER. .95% 10JAN2024 A2 A $ 1,000,000 3 3 2489236THU2 TOYOTA MOTOR CREDIT .45% 11JAN2024 A1 A+ 1,800,000 $ 3 2 3502665WCT6 AMERICAN HONDA FINANCE 3.55% 12JAN2024 A3 A- $ 1,000,000 2 2 3324422EVN6 JOHN DEERE CAPITAL CORP .45% 17JAN2024 A2 A $ 800,000 3 3 3317325FAS7 CITIBANK NA 3.65% 23JAN2024 (CALLABLE 23DEC23) Aa3 A+ $ 1,500,000 3 1 34693475AV7 PNC FINSERVGRUP 3.5% 23JAN2024 (CALLABLE 24DEC2023) A3 A- $ 1,000,000 3 2 3391159HHV5 US BANK NA CINCINNATI 3.375% 05FEB2024 (CALLABLE 06JAN2024) A1 AA- $ 1,000,000 3 3 43594918BX1 MICROSOFT CORP 2.875% 06FEB2024 (CALLABLE 06DEC23) Aaa AAA $ 960,000 2 1 2306051GHF9 BANK OF AMERICA NA 3.55% 5MAR2024 (CALLABLE 5MAR2023) A2 A- $ 1,500,000 3 1 3424422EUX5 JOHN DEERE CAPITAL CORP 2.6% 07MAR2024 A2 A $ 1,450,000 3 3 33459200JY8 IBM CORP 3.0% 15MAY2024 A3 A- $ 2,000,000 2 1 2514913R2L0 CATERPILLAR .45% 17MAY2024 A2 A $ 1,600,000 3 3 2446647PBQ8 JPMORGAN CHASE & CO 1.514% 01JUN2024 (CALLABLE 01JUN23) A1 A- $ 2,000,000 3 1 2406051GHL6 BANK OF AMERICA NA 3.864% 23JUL2024 (CALLABLE 23JUL2023) A2 A- $ 1,500,000 3 1 34693506BQ9 PPG INDUSTRIES INC 2.4% 15AUG2024 A3 BBB+ $ 2,000,000 2 1 3389236TGL3 TOYOTA MOTOR CREDIT 2.00% 07OCT2024 A1 A+ $ 1,000,000 3 3 3569353REF1 PNC BANK NA 3.3% 30OCT2024 (CALLABLE 30SEP2024) A2 A $ 2,500,000 3 2 3214913Q3B3 CATERPILLAR 2.15% 8NOV2024 A2 A $ 1,000,000 3 3 24931142DV2 WALMART INC. 2.65% 15DEC2024 (CALLABLE 15OCT2024) Aa2 AA $ 1,500,000 3 1 45437076BM3 HOME DEPOT INC. 3% 01APR2026 (CALLABLE 01JAN2026) A2 A $ 3,000,000 1 2 22911159HHN3 US BANCORP 2.375% 22JUL2026 (CALLABLE 22Jun2026) A2 A+ $ 2,000,000 3 3 43594918BR4 MICROSOFT CORP 2.40% 08AUG2026 (CALLABLE 08MAY26) Aaa AAA $ 2,000,000 2 1 2388579YAV3 3M COMPANY 2.25% 19SEO2026 (CALLABLE 19JUN2026 A1 A+ $ 2,000,000 3 3 32713448DN5 PEPSICO INC. 2.375% 06OCT2026 (CALLABLE 06JUL2026) A1 A+ $ 1,000,000 2 3 22037833CR9 APPLE INC. 3.2% 11MAY2027 (CALLABLE 11FEB2027) Aaa AA+ $ 2,121,000 3 3 35 Corporate 47,124,000 $ 2.76 2.00 2.82 3.52
*ESG ratings are from 1 to 5, with 1 as the highest rating and 5 as the lowest. All ratings are weighted by industry rankings, based on the importance of the category within the individual industry.

City of Menlo Park
Insight ESG Ratings as of September 30, 2022

ATTACHMENT C
Page F-6.40
Library and Community Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 11/15/2022
Staff Report Number: 22-223-CC
Consent Calendar: Adopt a resolution to accept and appropriate a California State Library grant in the amount of
$509,179 to replace the main library’s deteriorating
roof and update its fire alarm system; and authorize
the city manager to submit the required final
application and execute the grant agreement
Recommendation
Staff recommends that City Council adopt a resolution accepting and appropriating a California State Library Building Forward infrastructure grant in the amount of $509,179 to replace the Menlo Park Main Library’s deteriorating roof and update its fire alarm system; and authorizing the city manager to submit the required final application and related documentation and execute the grant agreement (Attachment A.) Policy Issues
City Council authorizes the acceptance of grant awards to support City of Menlo Park operations, services and projects. If the City Council accepts the grant and authorizes the city manager to submit the required final application and related documentation and execute the grant agreement, then the City will receive $509,179 toward the cost of replacing the main library’s deteriorating roof and updating its fire alarm system. If the City Council does not accept the grant, then the City will not receive $509,179 in Building Forward infrastructure grant funding and would need to identify other sources of funding to complete the needed replacements.

Background
The State of California Budget Act of 2021 (SB 129) allocated $439 million in one-time funds to the California State Library to address life-safety and critical maintenance needs of public library facilities throughout California through the Building Forward infrastructure grant program.

On March 22, 2022, City staff submitted an initial application to the California State Library for $514,190 in Building Forward infrastructure grant funds to replace the City of Menlo Park Main Library’s deteriorating roof and update its fire alarm system (Attachment B.)
On November 4, 2022, the City received a letter dated October 19, 2022 confirming the California State Library's award of $509,179 in Building Forward grant funds to the City of Menlo Park for the Menlo Park Main Library Critical Infrastructure Needs project at the main library (Attachment C.) Analysis
Menlo Park Main Library has been in its current location for 65 years. The original, 6,400 square foot Page F-7.1 AGENDA ITEM F-7
Staff Report #: 22-223-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov building was built in 1957. It was expanded in 1967 and 1991 to its total current floor space of 33,000 square feet on two levels.

The roof area is approximately 30,000 square feet with a moderate pitch approximately 4:12 (i.e., a roof slope that rises by 4 inches for every 12 inches across.) The current roof material is ceramic shingles installed in 1991. The ceramic shingles have become damaged over time by normal maintenance-related foot traffic which has cracked many shingles and caused hairline leaks which are virtually impossible to repair with the current material. The recommended replacement material is asphalt shingle which is more durable to foot traffic and easier to maintain.

The fire alarm panel, annunciator, smoke detectors, pull stations, and sprinkler activation system were installed in 1991. The system is outdated and frequently malfunctions resulting in regularly occurring false alarms.

The main library children’s room was remodeled in 2009. The front lobby was remodeled in 2012 to install an automated materials handling system. The building was re-carpeted in 2012. Both the 2009 and 2012 construction work involved additional costs for modifications to the library interiors to comply with Americans with Disabilities Act requirements.

The project to replace the deteriorating roof and update the fire alarm system will ensure the continuation of safe occupancy and delivery of services at the main library for the next 30 years. The project will substantially reduce maintenance costs related to roof leaks and false fire alarms, which divert limited resources away from service delivery.

There currently are no plans to build a new main library facility in the foreseeable future due to lack of resources and because the current facility has sufficient square footage to accommodate current and projected population growth through 2050. Although these main library critical infrastructure needs were first identified by the City in 2016, multiple other City facilities and infrastructure projects also are in critical need of replacement and in past years these other projects were placed at higher priority than the main library for limited resources.

The project has two main components:

1. Replace the deteriorated and leaking 30,000 square foot main library roof with a new roof and replace wooden roof support beams damaged by dry rot.

2. Replace outdated and malfunctioning main library fire alarm panel, annunciator, smoke detectors, pull stations and sprinkler activation system.

If the City Council adopts the resolution in Attachment A accepting the grant funding and authorizing the project, staff will update the City's Capital Improvement Program and the project will proceed according to the project implementation plan with a target completion date in September 2024 (Attachment B.) Impact on City Resources
There is no direct impact to the General Fund associated with the recommended City Council action. The estimated total cost to replace the main library’s deteriorated roof and wooden support beams and install a new fire alarm, detection and sprinkler activation system is approximately $1.028 million. If City Council accepts the Building Forward infrastructure grant, then the City will receive $509,179 in grant funding toward these critical infrastructure replacement costs. The Building Forward infrastructure grant requires a 1:1 local cash match. The City has sufficient match funding available in unexpended capital project fund balances, primarily from past main library facility improvement projects. Approximately $362,000 is available Page F-7.2
Staff Report #: 22-223-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov fund balance in capital project Fund 400 - Library GO Bond 1990, which consists of leftover funds from a general obligation bond approved by Menlo Park voters in 1990 to construct a major addition to the main library at that time, and which funding may only be used toward capital improvements to the main library facility. Also, approximately $122,000 is available in capital project Fund 510 - Library Addition which consists of leftover funds from previously completed library renovation projects. The remaining approximately $25,000 needed to complete the required $509,179 cash match is available in the general capital Fund 501 buildings (minor) project balance. If City Council accepts the Building Forward infrastructure grant and authorizes the city manager to submit the required final application and related documentation and execute the grant agreement, then staff will bring a budget authorization to City Council during the midyear budget review in early 2023 to formally allocate the above noted match funding to the Building Forward infrastructure grant project.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §15378 and §15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution
B. Initial application
C. Grant award letter
Report prepared by:

Sean S. Reinhart, Library and Community Services Director Nikki Nagaya, Public Works Director
Page F-7.3
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK

AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND

EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2021 (SB 129)
WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and
WHEREAS, the California State Library has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California State Library require a resolution certifying the approval by the potential grantee’s governing board either before submission of said application(s) to the State or prior to execution of the grant agreement; and WHEREAS, the Applicant/Grantee, if selected, will enter into an agreement with the State of California to carry out the project
WHEREAS, the City of Menlo Park proposes to implement the Menlo Park Main Library Critical Infrastructure Needs project;
WHEREAS, the City of Menlo Park has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, the City of Menlo Park intends to apply for grant funding from the California State Library for the Menlo Park Main Library Critical Infrastructure Needs project; NOW, THEREFORE, BE IT RESOLVED, by the Menlo Park City Council, with acknowledgement of Menlo Park Public Library, as follows:

1. That pursuant and subject to all of the terms and provisions of the California Budget Act of 2021, the City of Menlo Park City Manager, or designee is hereby authorized and directed to prepare and file an application for funding with the California State Library, and take such other actions necessary or appropriate to obtain grant funding.

2. The City of Menlo Park City Manager, or designee is hereby authorized and directed to execute the funding agreement with the California State Library and any amendments thereto.

3. The City of Menlo Park City Manager, or designee is hereby authorized and directed to submit any required documents, funding requests, and reports required to obtain grant funding.

4. Certifies that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, the California Labor Code, disabled access laws, and, that prior to commencement of the project, all applicable permits will have been obtained. //
//
Page F-7.4 ATTACHMENT A
Resolution No. XXXX

Page 2 of 2 ends

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of November, 2022.

Judi A. Herren, City Clerk
Page F-7.5
(/sp/buildingforward)
Word Count: 46 / 50
Project Information
Project Title *
Menlo Park Main Library Critical Infrastructure Needs
Project Summary *
Replace the deteriorated and leaking Main Library roof with a new 30,000 square foot asphalt shingle roof. Replace wooden roof support beams damaged by dry rot. Replace outdated and malfunctioning Main Library fire alarm panel, annunciator, smoke detectors, pull stations, and sprinkler activation system.

Requested Grant Amount *
The maximum grant amount is $10 million per facility. Enter whole numbers only.

To save your work and finish later, click Save Draft. When finished with this section, click Mark Complete on the right side of the page. You will still be able to edit this section until the entire application has been submitted.

This form is now marked complete.

Part 1: Basic Information
Save Changes Close
Last saved on 3/21/2022 at 7:02:59 AM
$ 514,190
buildingforward https://webportalapp.com/sp/task_item_primary_input/buildingforward?... 1 of 3 3/21/2022, 7:07 AM
ATTACHMENT B Page F-7.6
(/sp/buildingforward)
Detailed Project Information
Please tell us more about your project, how you plan to implement it, and the impact it will have.

Project Description *
To save your work and finish later, click Save Draft. When finished with this section, click Mark Complete on the right side of the page. You will still be able to edit this section until the entire application has been submitted.

Part 2: Project Detail & Implementation
Save Draft Mark Complete Close
buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 1 of 5 3/21/2022, 7:08 AM
Page F-7.7
Save Draft Mark Complete Close
Word Count: 277 / 350
The project has two main components:

1. Replace the deteriorated and leaking 30,000 square foot Main Library roof with a new asphalt shingle roof and replace wooden roof support beams damaged by dry rot.

2. Replace outdated and malfunctioning Main Library fire alarm panel, annunciator, smoke detectors, pull stations, and sprinkler activation system.

These Main Library building systems were first identified in 2016 as critical infrastructure systems in need of replacement. However, the City has multiple critical infrastructure needs related to other City facilities, streets, and utilities, all of which have consistently been placed at higher priority than the Main Library for several years.

If California State Library Building Forward grant funding is awarded in the amount of $514,190, then the City Council of Menlo Park will appropriate matching funds from available Capital Improvement Program fund balance to complete the Main Library critical infrastructure project by replacing the deteriorated roof and wooden support beams, and installing a new fire alarm, detection and sprinkler activation system for a total project cost estimated at $1.028 million. If funded by California State Library, the project will proceed according to the Project Implementation Plan with a target completion date in September 2024.

The impact of the project will be to ensure the continuation of safe occupancy and operations at the Main Library for the estimated lifespan of the new roof and fire alarm systems, approximately 30 years through the year 2054. There being several other priority infrastructure projects across the City, the California State Library Building Forward grant funding will provide an important catalyst that will advance the Main Library project to first tier priority in the Capital Improvement Plan schedule.

Project Status
Planning is in process
The status of the project at the time the application is submitted.

List and describe the roles of all consultants involved in this project such as planning, construction, contractors, and project management. If not yet contracted, briefly detail your plan and timeline to solicit and select consultants. * buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 2 of 5 3/21/2022, 7:08 AM
Page F-7.8
Word Count: 55 / 200
Word Count: 199 / 200
Construction management will be handled in-house by the City's Public Works department.

Planning approvals and inspections will be handled by the City's Community Development department. Project design, construction and installation will be bid out to qualified contractors through the standard City procurement process, with final contract awards subject to approval by Menlo Park City Council. The project work will be completed according to the California Building Standards Code, and applicable federal, state, and local laws, regulations, ordinances, policies, and guides.

Briefly describe past relevant capital improvements to the facility, including year completed. *
Menlo Park Main Library has been in its current location for 65 years. The original, 6400 square foot building was built in 1957. It was expanded in 1967 and 1991 to its total current floor space of 33,000 square feet on two levels.

The roof area is approximately 30,000 square feet with a moderate pitch approximately 4:12. The current roof material is ceramic shingles installed in 1991. The ceramic shingles have become damaged over time by normal maintenance-related foot traffic which has cracked many shingles and caused hairline leaks which are virtually impossible to repair with the current material. The recommended replacement material is asphalt shingle which is more durable to foot traffic and easier to maintain.

The library children’s room was remodeled in 2009. The front lobby was remodeled in 2012 to install an automated materials handling system. The building was re-carpeted in 2012. Both the 2009 and 2012 construction work involved additional costs for modifications to the library interiors to comply with Americans with Disabilities Act requirements.

How will your project address conditions that negatively impact your library's ability to deliver needed services? *
buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 3 of 5 3/21/2022, 7:08 AM
Page F-7.9
Word Count: 161 / 200
Word Count: 138 / 200
The project will ensure the continuation of safe occupancy and delivery of services at the Main Library through the year 2054. The project will substantially reduce maintenance costs related to roof leaks and false fire alarms, which divert limited resources away from service delivery. There are no plans to build a new Main Library facility in the foreseeable future due to lack of resources and because the current facility has sufficient square footage to accommodate current and projected population growth through 2050. Although these Main Library Critical Infrastructure Needs were first identified in 2016, multiple other City facilities and infrastructure projects also are in critical need of replacement and year after year these other projects are consistently placed at higher priority than the Main Library for limited resources. The California State Library Building Forward grant funding will provide the needed catalyst to advance the Main Library project to first tier priority in the City's Capital Improvement Plan schedule for completion by the end of 2024.

Describe how your project contributes to: sustainability, inclusive access, and/or the ability of the facility to adapt to evolving needs. * The project contributes indirectly to sustainability by reducing the energy consumption of the facility. A new roof will reduce energy consumption by eliminating the need to run electric fans to dry out carpets and other interior materials when the roof leaks. A new roof also will marginally improve the building insulation properties and reduce energy consumption used for heating and cooling. A new fire alarm system will consume less energy than the current outdated and malfunctioning system by eliminating false alarms and through the application of newer and more energy efficient electrical components. The project contributes directly to the ability of the facility to adapt to evolving needs by significantly extending the lifespan of the current building and reducing maintenance and repair costs which would otherwise divert limited resources away from meeting the community's library service delivery needs.

Project Implementation
Please use the Project Implementation Form to outline the steps you will take to implement your project, including approximate start and end dates. The Project Implementation template can be found online: https://www.library.ca.gov/grants /buildingforward (https://www.library.ca.gov/grants/buildingforward) buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 4 of 5 3/21/2022, 7:08 AM
Page F-7.10
MENLO-PARK_building-forward-project-implementation-plan.pdf Upload Project Implementation Form *
Supporting Documentation
This is your opportunity to show us what the project is and why it is needed. This may include photos, video, reports, planning documents, etc. No more than 3 supporting documents will be accepted.

File Upload
File Upload
File Upload
Select a file
Select a file
Select a file
Select a file
Page F-7.11

Page 1 of 1 ends

Building Forward Library Infrastructure Grant Program
Project Implementation Plan
Project
Organization: MENLO PARK PUBLIC LIBRARY
Project Title: Menlo Park Main Library Critical Infrastructure Needs Facility: Main Library
Project Timeline
Using the table below, detail the major project activities or key milestones and when they will occur.

Note: All grant funds must be expended by March 31, 2026.

Activity Month/Year
Started
Month/Year
Completed
Main Library facility needs assessment July 2016 March 2017 Capital Improvement Plan (CIP) approval April 2021 June 2021 Roof replacement estimate February 2022 March 2022
Fire alarm system replacement estimate February 2022 March 2022 California State Library infrastructure grant application / award March 2022 Spring 2022 Local match funding appropriated June 2022 September 2022 Project manager assigned January 2023 February 2023
Contract out to bid / bid award June 2023 September 2023 Design, permitting and approvals October 2023 March 2024 Services move to temporary library location March 2024 April 2024 Start of construction – roof + fire alarm system (concurrent) May 2024 June 2024 Inspections and certifications June 2024 July 2024
Project completion July 2024 August 2024
Services resume in Main Library August 2024 September 2024 Page F-7.12

MENLO PARK PUBLIC LIBRARY
Damaged/failing roof support beam.

Photo taken at Menlo Park Main Library on March 21, 2022 Page F-7.13

MENLO PARK PUBLIC LIBRARY
Damaged/failing roof support beam.

Photo taken at Menlo Park Main Library on March 21, 2022 Page F-7.14

MENLO PARK PUBLIC LIBRARY
Interior water damage due to roof leaks.

Photo taken at Menlo Park Main Library on March 21, 2022 Page F-7.15
(/sp/buildingforward)
MENLO-PARK_building-forward-budget-plan.xlsx
Total Project Budget (including grant, match, and additional funding) * Enter whole numbers only.

Project Budget
Please outline your project's budget by category and line item. The Project Budget template can be found online: https://www.library.ca.gov/grants/buildingforward (https://www.library.ca.gov/grants/buildingforward)
Upload Budget Form *
To save your work and finish later, click Save Draft. When finished with this section, click Mark Complete on the right side of the page. You will still be able to edit this section until the entire application has been submitted.

This form is now marked complete.

Part 3: Budget & Funding
Save Changes Close
Last saved on 3/19/2022 at 8:57:52 PM
$
Select a file
1,028,380
buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 1 of 4 3/21/2022, 7:06 AM
Page F-7.16
Save Changes Close
Word Count: 105 / 200
Describe the basic elements of the budget, how the budget was created, and the methodology for any project contingency. *
The project budget is comprised of four basic elements - Pre-construction, Construction, Administration, and Contingency. The budget was created using estimates provided by qualified roof construction and fire alarm system consultants, based on the physical attributes and condition of the Main Library. The recommended project contingency for a roof replacement of this condition, in which dry rot is present and visible in wooden support beams, and in which water intrusion has been recurrent for several years, is higher than the grant's allowable maximum contingency of 10%. For this reason, the maximum allowable contingency of 10% is included in the grant request, with an additional 10% contingency to be matched from City funding sources.

Project Funding
Funding from Other Sources *
Including required matching funds. Enter whole numbers only.

Has funding from all other sources been secured? *
Explain *
If California State Library Building Forward grant funding is awarded in the amount of $514,190, the City of Menlo Park will appropriate matching funds from available Capital Improvement Program fund balance to complete the Main Library critical infrastructure project at a total estimated project cost at $1.028 million. If funded by California State Library, the project will proceed according to the Project Implementation Plan with a target completion date in September 2024.
$
Yes
No
514,190
buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 2 of 4 3/21/2022, 7:06 AM
Page F-7.17
Word Count: 72 / 150
Word Count: 55 / 200
Word Count: 72 / 200
List other project funding sources, including any sources and amounts for matching funds and any related requirements to obtaining funds. * Matching funds are subject to City Council approval from available Capital Improvement Program fund balance. The City's capital needs greatly exceed the available fund balance. The City typically transfers $3 million per year to the capital improvement fund. By comparison, the City's total outstanding capital needs are estimated at $202 million for the years 2021-26.

Funding Background
If applicable, describe past attempts to fund this project, including other funding sources sought and key obstacles to secure funds. *
The Main Library Critical Infrastructure Needs were first identified in 2016, but multiple City facilities and infrastructure projects also are in critical need of replacement and are consistently placed at higher priority for limited resources. The California State Library Building Forward grant funding will provide the needed catalyst to advance the Main Library project to first tier priority in the City's Capital Improvement Plan schedule for completion by the end of 2024.

If grant funding is not approved, or if only a portion of the requested funding for the project is awarded, explain how the project will be completed. * buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 3 of 4 3/21/2022, 7:06 AM
Page F-7.18
Word Count: 63 / 200
If grant funding is not approved, then the project will be delayed beyond 2024 due to lack of resources. If only a portion of the requested funding is awarded, depending on the reduced amount of the award, then it may be possible to limit the project to one of the two major elements, either the roof replacement or the fire alarm system replacement.

Last saved on 3/19/2022 at 8:57:52 PM
Page F-7.19
Building Forward Library Infrastructure Grant Program
Budget Plan
Project
Organization: MENLO PARK PUBLIC LIBRARY
Project Title: Menlo Park Main Library Critical Infrastructure Needs Facility: Main Library
Project Budget
Detail the planned project expenditures within the categories below. For costs not falling within the categories below, describe costs in the blank cells below. If requesting a match reduction, create your budget based upon your request.

Match requests are not guaranteed. You may be asked to revise your budget accordingly.

Budget Category Building Forward
Funds
Applicant Funds
(Including Match)
Other Funding
Source
Total
Project Administration Cannot exceed 10% of total grant request Roof - Salaries/Wages/Benefits $41,500 $41,500 $83,000
Fire alarm - Salaries/Wages/Ben. $7,400 $7,400 $14,800
Project - Printing & Postage $2,500 $2,500 $5,000
Subtotal: $51,400 $51,400 $0 $102,800
Planning, Design, Other Pre-Construction/Implementation (Engineering, Environmental Review, etc.) Roof - Consultant Fees - Design $16,500 $16,500 $33,000 Roof - Planning fees $3,250 $3,250 $6,500
Fire alarm - Consultant Fees - Design $3,500 $3,500 $7,000 Fire alarm - Planning fees $1,600 $1,600 $3,200
Subtotal: $24,850 $24,850 $0 $49,700
Construction/Implementation
Roof - Construction $345,000 $345,000 $690,000
Roof - 5% Inspection $14,100 $14,100 $28,200
Fire alarm - Installation $26,500 $26,500 $53,000
Fire alarm - 5% inspection $1,040 $1,040 $2,080
Subtotal: $386,640 $386,640 $0 $773,280
Project Contingency (10%) $51,300 $51,300 $102,600
Total $514,190 $514,190 $0 $1,028,380

Page 1 of 1 ends

Page
Revised 01262022
F-7.20
(/sp/buildingforward)
Match
Are you able to match grant funds on a dollar-for-dollar basis? * Other State funds are not an allowable match contribution.

Availability of Match Funds
A letter from Finance Director or equivalent verifying availability match funds is optional at the time this application is submitted. A letter will be required if grant funds are awarded.

Letter confirming the availability match funds (optional) To save your work and finish later, click Save Draft. When finished with this section, click Mark Complete on the right side of the page. You will still be able to edit this section until the entire application has been submitted.

This form is now marked complete.

Part 4: Match Requirement
Save Changes Close
Last saved on 3/19/2022 at 8:58:49 PM
Yes
No
Select a file
buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 1 of 2 3/21/2022, 7:06 AM
Page F-7.21
Last saved on 3/19/2022 at 8:58:49 PM
Page F-7.22
(/sp/buildingforward)
Certification and Signature
This application is being submitted by the eligible applicant organization that will administer grant funds if awarded. The authorized representative is the person designated by the applicant organization's governing body to enter into agreements on behalf of the applicant organization. The authorized representative must certify this application before it is submitted. By typing your name below, you are signing this application electronically. You agree that the information submitted on this application is correct and true. Your electronic signature is the legal equivalent of your manual signature on this application.

Name of Authorized Representative *
Sean S. Reinhart
Name of person authorized to sign this grant application.

Title of Authorized Representative *
Director of Library and Community Services
Title of person authorized to sign this grant application.

This form is now marked complete.

Part 5: Certification
Save Changes Close
Last saved on 3/19/2022 at 8:59:19 PM
buildingforward https://webportalapp.com/sp/task_item_has_one_input/buildingforward/... 1 of 2 3/21/2022, 7:06 AM
Page F-7.23
Signature *
Sean S. Reinhart
Authorized representative must complete the electronic signature before the application can be submitted.

Authorizing Resolution
A signed resolution by your organization's governing body designating an authorized representative and approving acceptance of grant funds is optional at the time this application is submitted. A resolution will be required if grant funds are awarded.

Suggested resolution language can be found in the Building Forward grant guidelines available online at: https://www.library.ca.gov/grants/buildingforward (https://www.library.ca.gov/grants/buildingforward). If the signed resolution is available now, you may upload it here.

Authorizing Resolution (if available)
Select a file
Last saved on 3/19/2022 at 8:59:19 PM
Page F-7.24
Library Information
Library Jurisdiction *

MENLO PARK PUBLIC LIBRARY
Name of Library Facility *
Main Library
Facility Street Address 1 *
800 Alma St
Facility Street Address 2
800 Alma St.

City *
Menlo Park
State *
California
Zip Code *
94025
Is the facility leased? *
Project Contact
Person able to answer questions about this application or project.

Name *
Sean Reinhart
Title *
Director of Library and Community Services
Yes
No
buildingforward https://webportalapp.com/sp/task_item_primary_input/buildingforward?... 2 of 3 3/21/2022, 7:07 AM
Page F-7.25
Email Address *
[email protected]
Phone Number *
650-330-2510
Please use the format 123-456-7890.

Last saved on 3/21/2022 at 7:02:59 AM
Page F-7.26
October 19, 2022
Justin Murphy
City Manager
City of Menlo Park
I
-~a-CALIFORNIA
~11' STATE LIBRARY I
701 LAUREL ST
Menlo Park, CA 94025
Subject: Building Forward, Library Infrastructure Grant

MENLO PARK PUBLIC LIBRARY
Main Library
Grant No. BF-1-21-025
Dear Justin Murphy:

This letter confirms the California State Library's award of $509,179 in Building Forward grant funds to the City of Menlo Park for the Menlo Park Main Library Critical Infrastructure Needs project at the Main Library. These grant funds are intended to be used toward the project components detailed in the Intent to Fund letter dated September 12, 2022, and on the last page of this letter.

Per your application and the requirements set forth in SB 129 (2021 ), the City of Menlo Park will contribute $509,179 toward the project. Match funds are subject to the same restrictions as grant funds; may not be spent on any unallowable costs; and must be spent during the grant period at the same rate as grant funds .

This grant is governed by the Grant Agreement and Certification of Compliance. These documents, along with the first allocation claim form, will be sent separately to your organization's authorized representative by email through DocuSign and they must be signed using the DocuSign system.

The following supporting documents are also required and must be submitted through the State Library's online grant portal at: https://webportalapp.com/sp/buildingforward:
• Final Project Budget
• Final Project Implementation Plan
Library - Courts Building
P O Box 942837
Sacramento, CA 94237-0001
916-323-97 59
[email protected] .gov
www.library.ca.gov
ATTACHMENT C Page F-7.27
Building Forward Library Infrastructure Grant Program
BF-1-21-025

Page 2 ends

• A resolution from the grantee organization's governing body approving acceptance of grant funds and designating an Authorized Representative allowed to enter into agreements on behalf of the organization
• If applicable: A letter from the grantee organization's Chief Financial Officer, Finance Director, or equivalent confirming availability of matching funds (Required for all grantees contributing local match funds.) • If applicable: A current facility lease with a term extending at least ten years after the end of the grant period. (Required for all projects involving leased buildings.) The City of Menlo Park will receive $254,590 of the award following the submission and approval of all required documents. The remaining funds will be made available following the grantee's completion of the requirements outlined in the Grant Agreement and Certification of Compliance document included in the Award Packet, and in accordance with the payment schedule.

Please complete and submit all supporting documents within 30 days of receipt of this letter. Contact your grant monitor if you are not able to provide all documentation by that time.

The State Library grant monitor for this project is Libby Carlson. Your grant monitor can be reached by email at [email protected] or phone at (916) 603-6705. Your grant monitor will be available to assist you throughout your grant period.

Hard copies of this correspondence will not follow. Please keep the entirety of this correspondence for your files and consider these award materials as your original documents.
ccessful project.

Library - Courts Building
P O Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected] .gov
www.library .ca.gov
Page F-7.28
Building Forward Library Infrastructure Grant Program
BF-1-21-025

Page 3 ends

Enclosures: Grant Agreement (for reference only)
Final Project Budget Form and List of Unallowable Costs Final Project Implementation Plan Form
Sample Authorizing Resolution
CC: Libby Carlson
Annly Roman
Reed Strege
State Library Fiscal Office
Library - Courts Building
PO Box 942837
Sacramento, CA 94237-0001
916-323-97 59
[email protected]
www.library .ca .gov
Page F-7.29

THE BASICS - YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.

Grant#: BF-1-21-025
Organization: City of Menlo Park
Library: MENLO PARK PUBLIC LIBRARY - Main Librarv
Project Title: Menlo Park Main Library Critical Infrastructure Needs Grant Award Amount: $509,179
Local Match Amount: $509,179
Total Project Budget: $1,018,358
Grant Period Start Date: Upon execution of Grant Aqreement Grant Period End Date: No later than March 2026
Approved Uses (Outputs): Replace Deteriorated Main Library Roof Replace Outdated Fire Alarm Svstem
Please understand that it can take from six to eight weeks after a completed claim form with no errors has been received before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor.

REPORTING
The City of Menlo Park is required to provide financial and narrative reports throughout the grant period as outlined in the Grant Agreement and Certificate of Compliance. A final financial and narrative report will be due within 30 days after the project is complete. Grantees will also be required to provide updates throughout the grant period upon request. Progress documentation (e.g. photos or video of grant-funded work) will be required with each report. Reports should be submitted to your grant monitor.

PAYMENTS
Grant payments will be made based on the payment schedule specified in the Grant Agreement.

Ten percent (10%) of the full grant award will be withheld until the end of the project period. It is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant terms and conditions. Note: This 10% is separate from the project contingency (if one was included in the budget).

GRANT MONITOR CONTACT
We want your project to be successful. Please work with your grant monitor throughout implementation of your project.

Grant Monitor: Libby Carlson
Email Address: [email protected]
Phone Number: (916) 603-6705
Page F-7.30

STATE FUNDED GRANTS

AWARD AGREEMENT AND

CERTIFICATE OF COMPLIANCE
DRAFT Page F-7.31
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 1 ends

TABLE OF CONTENTS
PROJECT SUMMARY 2

PROCEDURES AND REQUIREMENTS
A. Term of the Agreement 3
B. Scope of Work 3
C. Budget Detail 3
D. Narrative and Financial Reports 4
E. Claim Form and Payment 5
EXHIBIT A: TERMS AND CONDITIONS 7
EXHIBIT B: ADDITIONAL TERMS AND CONDITIONS 22
EXHIBIT C: CERTIFICATION AND COMPLIANCE FORM 28
A. Certification 32
EXHIBIT D: STATE REIMBURSABLE TRAVEL EXPENSES 34
DRAFT Page F-7.32
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 2 ends

PROJECT SUMMARY
Award Agreement between the California State Library and City of Menlo Park for the MENLO PARK PUBLIC LIBRARY - Main Library project.

AWARD AGREEMENT NUMBER BF-1-21-025
This Award Agreement (“Agreement”) is entered into on the date of execution of the agreement by and between the California State Library (“State Library”) and City of Menlo Park (“Grantee”).

This Award Agreement pertains to Grantee’s State-funded project at the MENLO PARK PUBLIC LIBRARY - Main Library.

The Library Development Services Bureau (“LDS”) of the State Library administers state and federal funds in the form of awards.

The Grantee was selected by the State Library to receive state grant funds in the amount of $509,179 through the process adopted by the State Library in administering such grants.

The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth
DRAFT
in the Grant Agreement, agree as follows:

Page F-7.33
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 3 ends

PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Grant term begins on the date of execution of the Agreement by both parties, until March 31, 2026. If completion of the project occurs prior to the end of the grant period this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on March 31, 2026, and all grant project costs must be incurred by this date.

B. Scope of Work

1. Grantee agrees to perform all activities specifically identified in the Grantee’s submitted application and award packet.

2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project.
• If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
• Oversee the implementation of project activities.

C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the activities specified in the Grantee’s award packet documentation. The Grantee shall request the distribution of grant funding consistent with the approved project budget incorporated herein, and according to the payment schedule DRAFT Page F-7.34
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 4 ends

specified in this Agreement. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.

D. Reports

1. The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the State Library, using the sample report documents provided by the State Library. Visual documentation (e.g. still or video photography) will be required as part of each Narrative Report.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports.

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
Project start date
– March 2023
Financial Reports Due May 1, 2023
April 2023 -June
2023
Financial Reports, Expenditure Detail, and
Narrative Reports Due
July 31, 2023
July 2023 –
September 2023
Financial Reports Due October 31, 2023
October 2023-
December 2023
Financial Reports, Expenditure Detail, and
Narrative Reports Due
January 31, 2024
January 2024-
March 2024
Financial Reports Due April 30, 2024
April 2024 -June
2024
Financial Reports, Expenditure Detail, and
Narrative Reports Due
July 31, 2024
July 2024–
September 2024
Financial Reports Due October 31, 2024
DRAFT Page F-7.35
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 5 ends

October 2024-
December 2024
Financial Reports, Expenditure Detail, and
Narrative Reports Due
January 31, 2025
January 2025-
March 2025
Financial Reports Due April 30, 2025
April 2025 -June
2025
Financial Reports, Expenditure Detail, and
Narrative Reports Due
July 31, 2025
July 2025–
September 2025
Financial Reports Due October 31, 2025
October 2025-
December 2025
Financial Reports, Expenditure Detail, and
Narrative Reports Due
January 30, 2026
January 2026-
March 2026
Final Financial, Narrative, and Expenditure
Reports Due
April 30, 2026

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

E. Claim Form and Payment

1. The State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outlined in this document have been met, and only for those activities and costs specified in the approved award packet documentation.

2. The Grantee shall complete, sign, and submit the Certification of Compliance form (Exhibit C) and the Financial Claim form (included in your award packet), to the State Library within 30 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to the Grantee organization, please contact the grant monitor regarding alternate options.

DRAFT Page F-7.36
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 6 ends

3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the State Library.

5. The Award payments will only be made to the Grantee. It is the Grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services.

6. The Final Payment of 10% will be withheld and retained by the State Library (if applicable) until all conditions agreed upon in this Agreement have been satisfied.

7. Prompt Payment Clause
The State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq. The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor.

8. Budget Contingency Clause
a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement.
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

DRAFT Page F-7.37
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 7 ends

EXHIBIT A: TERMS and CONDITIONS

1. Accessibility: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally, all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project materials are not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including “NOT ACCESSIBLE” in the file name.

The State Library reserves the right to post project materials to its website that are in compliance with these standards.

2. Acknowledgment: The State of California and the State Library shall be acknowledged in all promotional materials and publications related to the MENLO PARK PUBLIC LIBRARY - Main Library Project.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
“This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library.”
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:

DRAFT Page F-7.38
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 8 ends

“Funding provided by the State of California.”
This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. c. California State Library Logo: Use of the State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s).
d. Project Photography: Photographs and videos are a great way to document your project. If obtaining still or video photography featuring members of the public, Grantees should obtain a photo release form. Grantees may use their organization’s image release form, or contact the State Library grant monitor for a sample image release form.

3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the State Library for any purpose and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required.

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified, or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable Law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the State Library’s prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the State Library, the Grantee, and their respective successors and assigns.

7. Audit and Records Access: The Grantee agrees that the State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and copy any DRAFT Page F-7.39
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 9 ends

records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

8. Authorized Representative: Grantee and the State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.

9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant monitor or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below:

City of Menlo Park
Justin Murphy
701 LAUREL ST
Menlo Park, CA 94025
[email protected]
(650) 330-6725
California State Library
Libby Carlson
900 N Street
Sacramento, CA 95814]
[email protected]
(916) 603-6705

1. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

2. Contractor and Subcontractors: Nothing contained in this Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the DRAFT Page F-7.40
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 10 ends

Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns, and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

3. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases, or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the State Library pursuant to this section. Also, the State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a State Library website for public access and viewing.

4. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance and approval of the final report by State Library. If the Grantee is a non-profit entity, the Grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

5. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt of the Notice of Dispute, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.

6. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:

DRAFT Page F-7.41
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 11 ends

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The Grantee’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the project funded through this Agreement will:
1) Receive a copy of the Grantee’s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’s statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.

7. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.

8. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

9. Exclusive Agreement: This is the entire Agreement between the State Library and Grantee.

10. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with DRAFT Page F-7.42
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 12 ends

sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

11. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee’s request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline.

12. Failure to Perform: The grant being utilized by the Grantee is to benefit the MENLO PARK PUBLIC LIBRARY - Main Library Project. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withheld.

13. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee’s payments or make FICA payments on the Grantee’s behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee’s behalf; or
c. Withhold Federal or State income taxes from Grantee’s payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

14. Force Majeure: Neither the State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

15. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the State Library any funds improperly expended.

16. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee DRAFT Page F-7.43
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 13 ends

pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

17. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

18. Grant Monitor: The Grant Monitor’s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement.

The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A and B) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.

19. Grantee: The government or legal entity to which a grant is awarded and which is accountable to the State Library for the use of the funds provided. a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee’s application, and award agreement and accompanying documentation submitted. The grantee will keep such records and afford such access as the State Library may find necessary to assure the correctness and verification of such reports.

20. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant project. In the event an audit should determine that grant funds are owed to the State Library, the Grantee is responsible for repayment of the funds to the State Library.

21. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

22. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement.

DRAFT Page F-7.44
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 14 ends

23. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.

24. License to Use: The State Library reserves a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and
b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.

25. Limitation of Expenditure: Expenditure for all projects must conform to the Grantee’s approved budget and with applicable State laws and regulations. The total amount paid by the State Library to the Grantee under this Agreement shall not exceed $509,179 and shall be expended/encumbered in the designated award period.

During the award period, the Grantee may find that the approved budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

26. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

27. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical DRAFT Page F-7.45
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 15 ends

disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.

Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the State Library to implement such article.

Grantee shall permit access by representatives of the Department of Civil Rights and the State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the State Library shall require ascertaining compliance with this clause. Grantee, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the non-discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.

28. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (Email): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the State Library Grants Management System, a notification will be sent to the last email address of the recipient known to the party giving notice. Notice is effective upon transmission.
d. Personally: When delivered personally to the Grantee’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to Grantee’s address as stated in this Agreement.

29. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Implementation Plan, and Budget, DRAFT Page F-7.46
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 16 ends

of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”).

Grantee’s State Library-approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’s approved outputs from the submitted application (including Budget and Implementation plan submitted as part of the required award documents)
g. All other attachments hereto, including any that are incorporated by reference.

30. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Implementation Plan submitted as part of the required award documents. The State Library shall provide funding to the Grantee for only the work and tasks specified in the list of approved outputs at only those costs specified in the Budget submitted as part of the required award documents and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Implementation Plan in accordance with the approved Budget and shall obtain the Grant Monitor’s written approval of any changes or modifications to the Implementation Plan, approved project outputs, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Grantee shall request funds in accordance with the funding schedule included in this Agreement.
d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.

DRAFT Page F-7.47
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 17 ends

e. Lodgings, Meals and Incidentals: Grantee’s eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information). f. Payment will be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the Grantee receives a Notice to Proceed as described in the Procedures and Requirements.

31. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.

32. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.

33. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.

34. Privacy Protection: Both parties agree to protect the confidentiality of any nonpublic, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.

35. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the State Library.

36. Public Records Act: Material maintained or used by the State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication.

Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.

DRAFT Page F-7.48
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 18 ends

37. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.

38. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee’s operation to ensure compliance with this Agreement, with reasonable advance notice.

39. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

40. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other State Library funded program.

41. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a. The Grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The Grantee shall be responsible for submitting to the State Library Financial Reports reflecting Grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder, the Grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following DRAFT Page F-7.49
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 19 ends

mentioned dates for payment, and the State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit. d. The final 10% of the grant award (if applicable) is payable only upon approval of all reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient’s administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the Grantee for the project in the following manner:
1) $254,590 upon the receipt and approval, by the State Library, of the submission of all required documents as stated in the award letter; execution of the agreement, certification, and claim form by the Grantee organization.
2) The second payment in the amount of $203,672 after the submission and approval of the January 31, 2024 report and receipt, by the State Library, of a completed claim form unless:
i. The grantee needs the funding prior to the January date in order for the project to progress. To obtain funding prior to January 31, 2024, the grantee must provide documentation to the grant monitor demonstrating effectively either (a) that the first award payment has been spent, or (b) why the second installment is needed in advance of the scheduled payment. ii. The grantee’s January 31, 2024, financial report demonstrates that they have not spent any of their initial payment. The second payment will be held until the Grantee demonstrates effectively that their project is moving forward and additional funding is needed.
3) A final payment in the amount of $50,917 will be made upon submission and approval of the final interim grant report and financial claim form.

42. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’slength transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

DRAFT Page F-7.50
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 20 ends

43. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

44. Site Visits: The Grantee shall allow the State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, providing technical assistance when needed, and visiting the State funded project.

45. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this Agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the State Library within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

46. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the Budget and the implementation plan included therein are part of the Agreement.

47. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.

48. Waiver of Rights: The State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by State Library. No delay or omission on the part of State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by State DRAFT Page F-7.51
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 21 ends

Library of a provision of this Agreement shall not prejudice or constitute a waiver of State Library’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between the State Library and Grantee, shall constitute a waiver of any of State Library’s rights or of any of Grantee’s obligations as to any future transactions. Whenever the consent of State Library is required under this Agreement, the granting of such consent by State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of the State Library.

49. Work Products: Grantee shall provide the State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

50. Worker’s Compensation: The State of California will not provide Workers’ Compensation insurance for Grantee or Grantee’s employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers’ Compensation insurance for them.

The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

DRAFT Page F-7.52
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 22 ends

EXHIBIT B: ADDITIONAL TERMS AND CONDITIONS

1. California Building Codes: Activities funded under this Agreement, regardless of funding source, must be in compliance with all applicable California Building Codes (Cal Code Regs., Title 24).

2. California Environmental Quality Act: Activities funded under this Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA) (Public Resources Code section 21000 et seq.).

Information on CEQA may be found in the California State Clearinghouse Handbook.

3. Changes in a project: Any proposed change in the project requested by the Grantee, which would change the information provided during the application process, requires approval from the State Librarian prior to execution. The State Librarian shall have the sole authority to determine if a proposed change by the Grantee is approved or not approved. The State Librarian's decision is final and binding.

4. Compliance with Laws; Consents and Approvals: Grantee will comply with all applicable laws, ordinances, rules and regulations of federal, state and local governments and agencies having jurisdiction over either the Grantee, the Property, or the project, and with all applicable directions, rules and regulations of the Fire Marshal, health officer, building inspector and other officers of any such government or agency. All permits, consents, permissions and licenses required by any federal, state or local government or agency to which Recipient, the Property, or the Infrastructure Project is subject, which may be necessary in relation to this Agreement, development, construction or ownership of the Infrastructure Project, at or prior to the commencement of construction, have been, or will be, obtained, and none of such consents, permissions and licenses are subject to appeal or to conditions which have not been met.

5. Contractors and Subcontractor: For the performance of all construction work on the Project, Grantee agrees to use a licensed general contractor or contractors (“Contractor”), in good standing, in order to complete the work described in the grant application. The Grantee hereby certifies that the Contractor is in good standing with the California State Contractors' License Board. The Grantee shall only DRAFT Page F-7.53
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 23 ends

contract with contractors who are licensed and shall ensure that the Contractor and any successor thereto shall only contract with subcontractors, that are also so licensed.

6. Contractor Insurance/Bond: Grantees shall be responsible for ensuring that any contractors/subcontractors hired for grant-funded work have all relevant bonds and insurance in place in compliance with prevailing wage and other applicable state and federal laws, the Department of Industrial Relations, and the Department of Consumer Affairs Contractors State License Board requirements.

Insurance:
a. Casualty Insurance
i. The Contractor shall procure and maintain insurance on all of its operations with companies acceptable to the State as follows:
1) The Contractor shall keep all insurance in full force and effect from the beginning of the work through contract acceptance.
2) The Contractor shall maintain completed operations coverage with a carrier acceptable to the State through the expiration of the patent deficiency in construction statute of repose set forth in Code of Civil Procedure Section 337.1.
b. Workers’ Compensation and Employer’s Liability Insurance i. In accordance with Labor Code Section 1860, the Contractor shall secure the payment of worker's compensation in accordance with Labor Code Section 3700.
ii. In accordance with Labor Code Section 1861, the Contractor shall submit to the Grantee the following certification before performing the work:
1) I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. iii. Contract execution constitutes certification submittal. iv. The Contractor shall provide Employer's Liability Insurance in amounts not less than:
1) $1,000,000 for each accident for bodily injury by accident 2) $1,000,000 policy limit for bodily injury by disease 3) $1,000,000 for each employee for bodily injury by disease v. If there is an exposure of injury to the Contractor's employees under the U.S.

Longshoremen's and Harbor Workers' Compensation Act, the Jones Act, or under laws, regulations, or statutes applicable to maritime employees, coverage shall be included for such injuries or claims.

DRAFT Page F-7.54
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 24 ends

c. General Liability Insurance
i. The Contractor shall carry General Liability and Umbrella or Excess Liability Insurance covering all operations by or on behalf of the Contractor providing insurance for bodily injury liability and property damage liability for the following limits and including coverage for:

A. Premises, operations, and mobile equipment
B. Products and completed operations
C. Broad form property damage (including completed operations) D. Explosion, collapse, and underground hazards
E. Personal injury
F. Contractual liability
ii. The Contractor shall not require certified Small Business subcontractors to carry Liability Insurance that exceeds the limits in Section (d)(i), "Liability Limits/Additional Insureds," of these specifications. The maximum required Liability Insurance limits in Section (d)(i), "Liability Limits/Additional Insureds," of these specifications shall apply to certified Small Business subcontractors for work performed on the project, regardless of tier. The provisions of Section (d)(i), "Liability Limits/Additional Insureds," shall be included in all subcontracts for all tiers.

Public works construction projects, as defined in Labor Code Section 1720 et seq, must meet prevailing wage requirements. California law requires that workers are not paid less than the general prevailing rate of per diem wages on public works projects.
d. LIABILITY LIMITS/ADDITIONAL INSUREDS
i. The limits of liability shall be at least the amounts shown in the following table:

DRAFT Page F-7.55
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 25 ends

Construction
Contract
Amount 4
For Each
Occurrence1
Aggregate for
Products/
Completed
Operation
General
Aggregate2
Umbrella or
Excess
Liability3
≤$1,000,000 $1,000,000 $2,000,000 $2,000,000 $5,000,000 >$1,000,000
≤$15,000,000 $1,000,000 $2,000,000 $2,000;000 $10,000,000 >$15,000,000
≤$25,000,000 $2,000,000 $2,000,000 $4,000,000 $15,000,000 >$25,000,000 $2,000,000 $2,000,000 $4,000,000 $25,000,000

1. Combined single limit for bodily injury and property damage.

2. This limit shall apply separately to the Contractor's work under this contract.

3. The umbrella or excess policy shall contain a clause stating that it takes effect (drops down) in the event the primary limits are impaired or exhausted. "Construction Contract Amount" is the total amount of the construction contract all or a portion of which is funded with Building Forward Grant funds.

7. Delay: Grantee shall promptly notify the State Library in writing of any event causing delay or interruption of the project beyond the scheduled implementation plan timeline. The notice shall specify the work delayed and the cause and period of each delay.

8. Documentation: Grantees shall provide to the State Library photographic documentation of the project site prior to the start of the project, during the project, and upon completion of the project.

9. Grantee’s Responsibility: Grantee and its representatives shall:
a. Faithfully and expeditiously perform or cause to be performed all project work as described in the application, timeline/activities, and budget submitted by the Grantee.
b. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Grantee in the application, documents, amendments, and communications filed in relation to the grant funds.
c. Comply with all applicable California laws and regulations. d. Implement the project in accordance with applicable provisions of the law. e. Fulfill their obligations under the Agreement and be responsible for the performance and completion of the project.
f. Follow all applicable local, state and/or federal laws pertaining to the expenditure of funds.

DRAFT Page F-7.56
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 26 ends

g. Retain any bid, contracts, and any other pertinent documentation. Likewise, all local, state, and federal permits required for construction projects must be acquired by the grantee and retained for a period of five (5) years after the end of the grant period.

10. Inspection of the Project: The State Library shall have the right to inspect the project during the grant term. Grantee shall deliver to the State Library any inspection reports prepared, to the extent available to the Grantee. Inspection of the project shall be for the sole purpose of protecting the State of California’s interest and is not to be construed as a representation by the State Library that there has been compliance with plans or that the project will be free of faulty materials or workmanship. The Grantee can make or cause to be made such other independent inspections as the Grantee may desire for its own protection.

11. Interest: Any interest earned on grant funds held by the Grantee shall be contributed to the MENLO PARK PUBLIC LIBRARY - Main Library Project. Interest funds cannot be used as local matching funds.

12. Maintenance and Operation: The Grantee is responsible for ensuring that grant projects funded by the State of California are maintained and operated in the same condition as when the project was completed; normal wear and tear is accepted.

Maintenance and operations standards should be adopted upon completion of the project.

13. Matching Funds: Per the Budget Act of 2021 (Chapter 69, Statutes of 2021, Item 6120-161-0001 1d) Grantees shall be required to match state funds on a dollar-fordollar basis. The State Library may reduce the amount of required matching funds if the requesting local library jurisdiction can demonstrate that it is eligible and financially unable to provide the required matching funds. Upon receipt and assessment of a reduction request, the State Library may lower the match requirement, as follows:
a. For each library with local operating include per capita (LIPC) of more than $40, no reduction in local match is allowed
b. For reach library with an LIPC between $40 and $15.01, the local match may be reduced by half.
c. For each library with an LIPC of $15 of less, the local match may be eliminated.

14. Permits, Licenses, Approvals, and Legal Obligations: Grantee shall be responsible for obtaining any and all permits, licenses, and approvals required for performing any work under this Grant Agreement, including those necessary to perform design, construction, or operation and maintenance of the Project(s). Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental, procurement, and safety laws, rules, regulations, DRAFT Page F-7.57
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 27 ends

and ordinances. Grantee shall be prepared to provide copies of permits and approvals to the State Library should the State Library request copies.

15. Relationship of Parties: If applicable, Grantee is solely responsible for design, construction, and operation and maintenance of projects within the project application and implementation plan. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Grantee under this Grant Agreement.

16. Use of Funds: Grantee agrees that the grant funds shall be expended only in accordance with the applicable statutes and Grant Guidelines governing the Program, and only for the purposes and activities set forth in this Agreement and the Grantee’s approved outputs, budget, and implementation plan completed as part of the award packet documentation. The grant funds shall be used exclusively for the payment of, or reimbursement for, approved costs as shown in the project budget completed as part of the award packet documentation or the amended budget as approved in writing by the State Library. Such payment of costs to be made only after the costs have been incurred by the Grantee. “Approved Costs” shall mean all hard and soft eligible costs under the project (and modifications thereto), which were approved, or will be approved by the State Library, which are needed for the completion of the project, in accordance with application.

17. Use of site: The facility, or the part thereof, acquired, constructed, or remodeled, upgraded, or rehabilitated with funds received as part of the Building Forward grant program will be dedicated to public library service and used as a public library according to the Education Code, sections 18010 through 20092 and California Code of Regulations, Title 5, Division 2 and provide at least the following: an organized collection of printed or other library materials, or a combination thereof; paid staff; and regularly scheduled hours for being open to the public for a period of not less than 10 years following completion of the grant period.

18. Withdrawal of a Project: If it is determined by the grant recipient that a project cannot be completed within the scope of the approved application, the project may be withdrawn by the Grantee prior to the completion of fifty percent of the project. Upon withdrawal of a project, all unspent funding must be returned to the State Library along with a completed detailed expenditure form showing how any unreturned funds were spent.

DRAFT Page F-7.58
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 28 ends

EXHIBIT C: CERTIFICATION OF COMPLIANCE FORM

1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to implement this grant-funded project.

I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.

I certify that any or all other participants or contractors in the grant-funded project have agreed to the terms of the Award Agreement and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this project from the funds awarded for the activities and services described in the attached award packet, as approved and/or as amended by the California State Librarian.

I certify that I have reviewed and understand the list of unallowable costs and that my project does not contain any of the unallowable costs listed.

The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this project, to include the requirements listed below in this Certification of Compliance Form.

2. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $509,179. This award will fund library facility improvements as set forth in the list of approved outcomes, Implementation Plan and Budget as approved and/or as amended by the California State Librarian.

3. The authorized representative, on behalf of the Grantee, hereby certifies that City of Menlo Park will provide a cash match in the amount of $509,179. The matching funds (if applicable) will be expended during the grant period at the same rate as the state-provided grant funds.

DRAFT Page F-7.59
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 29 ends

4. The authorized representative, on behalf of the Grantee, hereby certifies that the project property, or a part thereof, will be dedicated to public library services and used as a public library according to the Education Code, sections 18010 through 20092 and California Code of Regulations, Title 5, Division 2 and provide at least the following: an organized collection of printed or other library materials, or a combination thereof; paid staff; and regularly scheduled hours for being open to the public for a period of not less than 10 years following completion of the grant period.

5. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102).

6. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)

7. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code § 10410):

DRAFT Page F-7.60
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 30 ends

a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.
b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 10411):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code § 10430 (e)).

8. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

9. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

10. RESOLUTION: A county, city, district, or other local public body must provide the State Library with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

11. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.

DRAFT Page F-7.61
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 31 ends

12. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Governmentwide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707). b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

13. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all project staff, will ensure all project materials will meet California accessibility standards.

14. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all project staff, agree to comply with all California non-discrimination laws.

15. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all project staff, agree to comply with California State Library acknowledgement requirements.

DRAFT Page F-7.62
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 32 ends

Certification

ORGANIZATION
Name: Address (official and complete):

PROJECT COORDINATOR
Name:

Email: Phone:

GRANTEE AUTHORIZED REPRESENTATIVE
Name: Title:

Email: Phone:

Signature: Date:

DRAFT Page F-7.63
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 33 ends

Authorized Representative Signature

ORGANIZATION
Name: Address (official and complete):

AUTHROIZED REPRESENTATIVE
Signature: Date: Click or tap here to enter text.

Printed Name of Person Signing: Title:

STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:

Printed Name of Person Signing: Title: California State Librarian DRAFT Page F-7.64
City of Menlo Park
Main Library
2021-2022 BF-1-21-025

Page 34 ends

Menlo Park City CouncilNovember 15, 2022

Menlo Park City Council
November 15, 2022