21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.
SECTION 5. Publication; Effective Date.
This Ordinance shall be published once, in full or in summary form, after its final passage, in a newspaper of general circulation, published, and circulated in the City of Menlo Park, and shall be in full force and effect thirty (30) days after its final passage. If published in summary form, the summary shall also be published within fifteen (15) days after the adoption, together with the names of those City Councilmembers voting for or against same, in a newspaper of general circulation published and circulated in the City of Menlo Park, County of San Mateo, State of California.
INTRODUCED on the thirteenth day of September, 2022.
PASSED AND ADOPTED as an ordinance of the City of Menlo Park at a regular meeting of said City Council on the twentieth day of September, 2022, by the following votes:
AYES: Combs, Mueller, Nash, Taylor, Wolosin
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
________________________
Betsy Nash, Mayor
ATTEST:
_________________________
Judi A. Herren, City Clerk
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RESOLUTION NO. 6775
RESOLUTION OF THE CITY COUNCIL OF MENLO PARK ESTABLISHING A
PROCESS FOR APPOINTMENT OF CANDIDATES TO CITY COUNCIL SEATS
IN ORDER TO FILL A VACANCY ON THE CITY COUNCIL
WHEREAS, on the twentieth day of September, 2022 the City Council of the City of Menlo Park adopted Ordinance No. 1092, amending Menlo Park Municipal Code Section 2.04.190 pertaining to the filling of City Council vacancies to conform to the process identified in Government Code Section 36512; and
WHEREAS, the City Council desires to establish via Resolution a process that shall be utilized in the event of a vacancy on the City Council and the City Council decides to appoint someone to a City Council seat in accordance with Section 2.04.190 and Government Code Section 36512.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MENLO PARK DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The City Council hereby finds that the foregoing recitals are a true and accurate and are incorporated herein by reference.
Section 2. California Environmental Quality Act (CEQA) Determination. This action is exempt from environmental review as the adoption of this resolution does not qualify as a “project” pursuant to Public Resource Code Section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3), since it can be seen with certainty that there is no possibility that adoption of this Resolution would cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
Section 3. Process for Appointment.
A. Upon determination that the City Council desires to appoint someone to a vacant City Council seat, the City Clerk shall publish a notice of the vacancy in a newspaper of general circulation, advertise in local online media and social media, and post on the City’s website at least two weeks prior to the meeting at which the City Council will consider candidates to fill a vacated position. The City Clerk may also develop an application to be submitted by the candidates.
B. The notice shall provide:
1. The District in which the City Council vacancy has occurred;
2. The date, time, and place of the meeting where the City Council will conduct interviews and appoint a candidate to fill the vacancy;
3. The deadline for submitting an interested person’s name and other identified information or application prepared by the City Clerk; and
4. Information about the Questionnaire identified in Section C below and where a copy of the Questionnaire may be obtained.
C. An individual who is interested in filling the vacancy shall be requested to provide written answers to questions, which are attached hereto as Exhibit A (“Questionnaire”) on the date specified by the City Clerk so that the Questionnaire can be included in the agenda package and made public for the meeting at which the City Council conducts interviews of City Council candidates. If the Questionnaire is not provided on or before the date specified by the City Clerk, the candidate shall not be interviewed by the City Council and shall not be eligible for appointment to the City Council.
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Resolution No. 6775
D. Qualified Candidates. The City Clerk shall review the submittals from the candidates to ensure that each candidate resides in the District where the vacancy has occurred and has submitted all required documents to confirm that the candidate is a qualified candidate (“Qualified Candidates”).
E. Interviews of Qualified Candidates shall take place during a regular or special City Council meeting, as determined appropriate by the Mayor and the City Manager. The following procedures shall govern the interview process:
1. Order of Interview. Prior to commencement of the interviews, candidates shall be placed in a random drawing to determine the order in which candidates are interviewed.
2. Introductions. Candidates shall each be allotted five minutes to introduce themselves to the City Council. Time limits shall be strictly enforced during this phase of the interview.
Candidates may all be present at the same time that another candidate is being interviewed.
3. Questions. To ensure equal opportunity and standardization, each City Councilmember will have an opportunity to ask questions of the candidates from the list of questions in the Questionnaire and follow-up questions to responses that the candidate provided to the Questionnaire.
4. Public Comment. The City Council shall hear from members of the public after the City Council has asked all questions of the candidates.
5. Discussion. The City Council shall have the opportunity to discuss and deliberate the candidates.
F. Election by Motion. At the conclusion of discussion, the city clerk will ask each City Councilmember for their nominations. The candidate that receives the most nominations will be brought up for a motion and vote on appointment to the vacant office. If no candidate receives more nominations than any other candidate, any City Councilmember may move to appoint one of the candidates to the vacant office. If the motion to appoint fails, the nominations shall continue until a motion is supported by a majority of the City Council. A motion to appoint must be supported by a majority of the City Council in order for an appointment to be made.
G. Appointment and Swearing In. Upon the affirmative vote of the City Council, the selected individual may be sworn in during that meeting or the City Council may direct the swearing in of the candidate to take place at a future City Council meeting. The newly appointed City Councilmember shall be eligible to take part in City Council meetings after being sworn into office.
Section 4. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Resolution shall nonetheless remain in full force and effect. The City Council hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Resolution, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Resolution be declared invalid or unenforceable.
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Resolution No. 6775
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twentieth day of September, 2022, by the following votes:
AYES: Combs, Mueller, Nash, Taylor, Wolosin
NOES: None
ABSENT: None
ABSTAIN: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this twenty-first day of September, 2022.
Judi A. Herren, City Clerk
Exhibits:
A. Questionnaire
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Resolution No. 6775
QUESTIONNAIRE
Please answer the following questions.
1. Have you ever held an elected or appointed public office? If yes, name the office title, dates of service and describe the duties.
2. Please describe your qualifications, education and work experience/training that you believe would be relevant in your role as a City Councilmember.
3. Tell us about your previous involvement with the City of Menlo Park? Please include any service organizations or community engagement in which you have participated.
4. What is your understanding of the time commitment and the responsibilities associated with serving as a City Councilmember and are you prepared to serve without reservation?
5. Do you have any duties or responsibilities that would conflict with the duties of a City Councilmember?
6. Please describe the top three immediate issues that you think the City Council needs to address in Menlo Park.
7. Please describe the top three long-term issues that you think the City Council needs to address in Menlo Park.
8. What improvements do you think can be made in the City of Menlo Park?
9. Why do you think you are qualified to be appointed to the vacant City Council seat?
10. Is there anything else you would like to share with the City Council? -82:1547Ā.7;36893Ā0-)Ā+.-%&,#.Ȁ*#*#Ȁ$,( Ȁ*$$-Ȁ&$#!!'//-$" Page E-1.9