City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
REGULAR MEETING MINUTES
Date: 1/10/2023
Time: 6:00 p.m.
Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Regular Session
A. Call To Order
Mayor Wolosin called the meeting to order at 6 p.m.
B. Roll Call
Present: Combs, Doerr, Nash, Taylor, Wolosin
Absent: None
Staff: City Manager Justin I. C. Murphy, City Attorney Nira F. Doherty, Assistant to the City Manager/City Clerk Judi A. Herren
C. Agenda Review
The City Council pulled items E1., E2., E3., and E5.
D. Public Comment
Lynne Bramlett spoke in support of drafting and reviewing the City’s mission statement as part of the annual goals/priorities (Attachment).
E. Consent Calendar
E1. Accept the City Council meeting minutes for November 15 and 30 and December 6, 13, and 21, 2022 (Attachment)
The City Council provided edits to the November 15, 2022 minutes.
ACTION: Motion and second (Taylor/ Wolosin), to accept the City Council meeting minutes for November 15 and 30 and December 6, and 13, 2022 with edits, passed 4-0 (Doerr abstaining).
E2. Adopt a resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public and to authorize the use of hybrid meetings (Staff Report #23-003-CC)
The City Council discussed adding a permanent hybrid meeting option for advisory bodies.
The City Council received clarification on upcoming Assembly Bill 2449 requirements for virtual and hybrid meetings.
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov E3. Adopt a resolution amending City Council Policy CC-22-004 Commissions/Committees Policies and Procedures, Roles and Responsibilities (Staff Report #23-004-CC) Lynne Bramlett spoke in support of a formal review of City commissions and committees (Attachment).
The City Council discussed City Council “members” on the Finance and Audit Committee (FAC).
E4. Authorize the city manager to execute an agreement with LookingPoint for the replacement of network switches in an amount not to exceed $113,000 (Staff Report #23-005-CC) E5. Transmittal of the annual report on the status of the transportation impact, storm drainage, recreation in-lieu and construction impact fees collected as of June 30, 2021 (Staff Report #23-001-CC)
The City Council discussed transportation impact fees and received clarification on findings for the Chilco Street project.
E6. Adopt a resolution authorizing the city manager to execute a continued funding application with the California Department of Education for continued funding of the Belle Haven Child Development Center operational costs in fiscal year 2023-24 (Staff Report #23-006-CC) ACTION: Motion and second (Taylor/ Nash), to approve consent calendar items E4. and E6., passed unanimously.
ACTION: Motion and second (Taylor/ Nash), to approve the consent calendars E2., E3., E5., passed unanimously.
F. Public Hearing
F1. Adopt a resolution to approve the use permit and architectural control approvals for the Menlo Uptown development project to allow for the potential removal of infrastructure investments at Willow Road and Bay Road from the project conditions of approval; to authorize the city manager to sign a modified public improvement agreement for the Menlo Uptown development; and to authorize the removal of condition of approval 2.ww.ii (Staff Report #23-007-CC) Assistant Public Works Director Hugh Louch introduced the item (Attachment).
Mayor Wolosin opened the public hearing.
Mayor Wolosin closed the public hearing.
The City Council provided additional information about the genesis of this item and discussed reviewing the transportation impact analysis guidelines ACTION: Motion and second (Combs /Nash), to adopt a resolution to 1) approve the use permit and architectural control revisions to modify the conditions of approval for the Menlo Uptown development project to allow the City Council to consider removal of infrastructure investments at Willow Road and Bay Road from conditions of approval; 2) update the public improvement agreement for the Menlo Uptown development to remove the infrastructure investments at Willow Road and Bay Road; and 3) authorize the City Council Regular Meeting Minutes
January 10, 2023
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov removal of condition of approval 2.ww.iii, passed unanimously.
G. Regular Business
G1. Appoint City Council representatives and alternates to various local and regional agencies and as liaisons and members to City Council advisory bodies (Staff Report #23-010-CC) City Clerk Judi A. Herren introduced the item.
The City Council discussed the composition of the FAC, Palo Alto Community Fund Advisory Board, updating Menlo Park City School Districts to School Districts and Community Trust, School Districts representatives, East Palo Alto and Palo Alto to reestablish quarterly meetings, the inclusion of a Searsville Advisory Group representative, and requested that City Councilmembers appointed to serve on Bay Area Water Supply & Conservation Agency and their Bay Area Regional Water System Financing Authority to resign when their City Council term is concluded.
The City Council directed staff to return with an item to discuss City Council “members” on the FAC, and tabling appointing liaisons to the School Districts, Menlo Park Fire Protection District, and Grand Blvd Initiative Task Force until needed.
ACTION: Motion and second (Taylor/ Doerr), to make appointments representatives and alternates to various local and regional agencies and as liaisons to City Council advisory bodies, passed unanimously. (Attachment).
H. Informational Items
H1. City Council agenda topics: January 24 – February 14, 2023 (Staff Report #23-008-CC)
H2. Transmittal of city attorney billing (Staff Report #23-009-CC)
H3. Update on draft outdoor dining design standards (Staff Report #23-011-CC) The City Council received clarification on expanding design standards to outdoor retail.
I. City Manager's Report
City Manager Justin Murphy reported out on chambers audio upgrades, recent new hires and promotions, recent and upcoming storms, stop sign installation, and Planning and Housing Commissions joint meeting Jan. 12.
J. City Councilmember Reports
City Councilmember Nash reported out on Green, Blue, and You upcoming community events (Attachment).
Vice Mayor Taylor reported out on creating a report out document for City Councilmember reports.
City Councilmember Doerr reported out on office hours on Jan. 11 at the Woodside Bakery.
City Council Regular Meeting Minutes
January 10, 2023
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov K. Adjournment
Mayor Wolosin adjourned the meeting at 8:30 p.m.
Judi A. Herren, Assistant to the City Manager/City Clerk These minutes were approved at the City Council meeting of February 14, 2023.
City Council Regular Meeting Minutes
January 10, 2023
D
To:
From:
City Council of Menlo Park
Lynne Bramlett
Date: January 10, 2022
Re: Reviewing City's Mission Statement
I think the City's Mission Statement needs a review:
• To confirm the current Mission Statement. When was the Mission Statement developed? Who was involved and what was the process? If 10 or more years ago, that alone warrants a review. The most likely one that I found is long, includes overly broad words, has too many priorities and lacks metrics. • To identify where it needs updating. The City Manager Recruitment process included a brochure that summarized stakeholder input. The ideas could be incorporated into a revised Mission Statement. Please see the other side for the Los Gatos example that is clear, inspirational and actionable. • To identify where the Mission Statement needs to be put into practice. The City's website home page has no mission statement. I could not find one at the City's website. The City Manager Recruitment Brochure did not include a Mission Statement. A Mission Statement should be prominently displayed and used.
Search for the City's Mission Statement
I searched via Google today for the City's Mission Statement. Below are my findings:
1. City of Menlo Park's mission statement is "To protect and preserve the life and property from the impact of fire, disaster, injury and illness." Source: Zippia.com
2. We embrace our mission of protecting life and property for our entire community while serving with integrity and professionalism. [Source: Menlo Park Police Department website]
3. It is the mission ofthe City government to ensure that is a desirable and vibrant community in which to live and do business, and to respond to the values and priorities of the residents so as to provide for the community's current and future needs. Source: City Council Procedure Manual. The procedure manual elaborates on the statement with the below:
Explicitly, the City fulfills its function by:
• Addressing the needs of the residents through the City Council, the appointed commissions and the City staff.
• Providing easy and open access to information and encouraging dialogue, enabling residents to actively engage in civic life.
• Providing for the safety of its residents, businesses and visitors. • Providing timely and responsive service.
• Providing special assistance to those in need.
• Functioning effectively, efficiently and with accountability. • Creating a positive and desirable workplace environment for City employees. • Managing change for the betterment of the City.
• Creating and maintaining a viable revenue stream and providing for the unpredictable nature of our economy.
• Implementing and maintaining City infrastructure, facilities and programs. • Formulating sound environmental policies.
• Recognizing and supporting the City's diverse neighborhoods and population. • Acting as a responsible member of the greater region
D-PUBLIC COMMENT City Council Regular Meeting Minutes
January 10, 2023
TOWN OF LOS GATOS MISSION STATEMENT
THE MISSION OF THE TOWN OF Los GATOS
IS TO ENHANCE THE QUALITY OF LIFE IN
Los GATOS BY PROVIDING THE HIGHEST
QUALITY LEADERSHIP AND MOST EFFICIENT
SERVICES AND FACILITIES.
THE TOWN STRIVES TO PROVIDE A WORKING
ENVIRONMENT WHICH PROMOTES
EXCELLENCE; FOSTERS COOPERATION;
VALUES VOLUNTEER/SM; AND SEEKS TO MEET
THE NEEDS OF THE COMMUNITY AND THE
TOWN COUNCIL, EMPLOYEES,
COMMISSIONS, COMMITTEES AND BOARDS.
.>' $MAU TOWN SERVICE, COMMUNITY STE\,VARDSJ~ ANO·:ftrfURE Focu City Council Regular Meeting Minutes
January 10, 2023
To: City Council of Menlo Park
From: Lynne Bramlett
Date: January 10, 2023
Re: Agenda Topic E-3: City Council Advisory Boards, Committees and Commissions The City's advisory committees and commissions, reporting into the Council, offer many benefits to our community. As part of your goal-setting process, I ask that you consider a formal review of these commissions and committees to identify ways they could be of more strategic help.
Ask 1: Consider ways to evolve the City's Advisory Committees The City of Menlo Park City Manager recruitment process collected stakeholder input that included "each Council Member, the community, city employees and executive staff." The input was incorporated into the City Manager Recruitment brochure (pages 3-4).
The Hawkins consulting firm noted that "Consistently, these stakeholders emphasized the following key areas of focus for Menlo Park." The eight-item bulleted list started with the below:
• "Conduct a comprehensive assessment of the current state of the city and adopt a strategic framework for establishing short- and long-range plans for addressing the City's organizational structure and processes and procedures citywide."
• Bullet Item #3 was: "Elevate community engagement and effective citywide communications." The review would focus on identifying ways a Commission could be evolved so it could be of more strategic help in advancing stakeholder priority areas - which includes YOUR priorities. Those serving will also have opinions, including as to ways the service could be more meaningful and strategic, and ways they could be of additional help. To my knowledge, we don't conduct "exit interviews" and then systematically use the input for improvement purposes.
A few of the current charters seem a little outdated, such as the Environmental Quality Commission with its almost exclusive focus on trees. Two have some apparent overlap as it pertains to the Climate Action Plan. Some could be broadened to incorporate emerging needs such as for arts and culture. I also think we need at least one new committee: Emergency/Disaster Preparedness and Safety Committee. The NFPA 1600 standards for Emergency Management programs prioritize the requirement for having an advisory committee.
Ask #2: Support Comparative Research
To learn from others, I conducted preliminary online research on Jan 9, 2023. I prepared a list of municipalities with populations between 30,000-40,000 residents or a size roughly comparable with Menlo Park's. Research term: [City, California] Boards & Commissions. I listed all advisory bodies that appeared to be active with residents serving. The list could be helpful to you as a preliminary data set.
Any errors should be brought to my attention via [email protected].
Ask #3: Take Action!
Please skim the document and bold titles you like. Let me know if you would like my help with further research. We can talk by phone (650-380-3028), over Zoom or in person. I also have process idea for how to efficiently gather input from the stakeholders currently serving on a commission, and next steps. 1 E3-PUBLIC COMMENT City Council Regular Meeting Minutes January 10, 2023
Population source: https:ljworldpopulationreview.com/states/cities/california (accessed Jan 9, 2023).
City 2023 Active Boards, Commissions and Committees
Population
Atascadero 30,211 Planning Commission
Parks & Rec Commission
Finance Committee
Design Review Committee
Tourism Business Improvement District (TBID) Oversight Board Citizen's Sales Tax Oversight Committee
East Palo 30,958 Planning Commission
Alto Rent Stabilization Board
Public Works & Transportation Commission
Senior Advisory Commission
Monterey 30,941 Architectural Review Committee
Building and Housing Appeals board
Disabled Access Appeals Board
Historic Preservation
Library Board
Measures P and S Oversight Committee
Museums and Cultural Arts Commission
Neighborhood and Community Improvement Program {NCIP) Committee Parks and Recreation Commission
Planning Commission
Zoning Administration (a delegated role from the Planning Commission. It includes public hearings.)
Santa Paula 31,059 Design Assistance Committee & Historic Preservation Commission Measure T Oversight Committee
Mobile Home Rent Review Commission
Parks & Recreation Commission
Planning Commission
Santa Paula Housing Authority
Senior Advisory Committee
2 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Pop Active Boards, Commissions and Committees Saratoga 31,059 Finance Committee
Heritage Preservation Committee
Library Commission
Parks & Recreation Commission
PEBTAC (Trails Advisory Committee)
Planning Commission
Public Art Committee
Public Safety Task Force
Traffic Safety Commission
Youth Commission
Disaster Council
La Verne 31,415 Active Transportation Committee
Development Review Committee
Planning Commission
Senior Citizen Advisory Committee
Youth and Family Action Committee
Youth Sports Committee
San Carlos 31,418 Economic Development Advisory Commission Museum of San Carlos History Board
Parks, Recreation and Culture Commission
Planning & Transportation Commission
Residential Design Review Committee
San Mateo County Mosquito and Vector Control District
Youth Advisory Council
San Lorenzo 31,420 Arts Commission
Arts, Culture & Library Commission
Community Police Review Board
Human Services Commission
Library-Historical Commission
Personnel Relations Board
Planning Commission/Board of Zoning Adjustments
Police Chiefs Advisory Board
Recreation and Parks Commission
Rent Review board
Senior Commission
Shoreline Advisory Committee
Youth Advisory Commission
3 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Pop Active Boards, Commissions and Committees Lawndale 31,519 Planning Commission
Parks, Recreation and Social Services Commission
Media Technology Advisory Committee
Beautification Committee
Senior Citizen Advisory Committee
Youth Advisory Committee
Personnel Board
Laguna Hills 31,683 Parks and Recreation Commission
Planning Agency
Traffic Commission
Lathrop 31,905 Measure C Oversight Committee
Parks & Recreation Commission
Planning Commission
Senior Advisory Commission
Youth Advisory Commission
Paso Robles 32,000 Airport Commission
Building Board of Appeals
Development Review Committee
Housing Authority
Housing Constraints & Opportunities
Library Board of Trustees
Parks & Recreation Advisory Committee
Paso Basin Cooperative Committee
Planning Commission
Senior Advisory Commission
Short-term Rental Task Force
Supplemental Tax Oversight Committee
Technical Review Committee
Youth Commission
Burlingame 32,160 Beautification Commission
Library Board of Trustees
Parks and Recreation Commission
Planning Commission
Traffic, Safety & Parking Commission
4 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Pop Active Boards, Commissions and Committees Seaside 32,168 Art & History Commission
Blue Ribbon Panel for the Reduction of Youth Violence
Community Development Advisory Committee
Community Safety Advisory Commission
Environmental Commission
Homeless Commission
Neighborhood Improvement Commission
Planning Commission
Recreation and Parks Commission
Traffic Advisory Commission
Seaside Housing Collaborative
Commission on Jobs, Opportunities and Business in Seaside Zoning Administrator
Beverly Hills 32,278 Architectural Commission
Cultural Heritage Commission
Design Review Commission
Planning Commission
Los Altos 32,420 Complete Streets Commission
Design Review Commission
Financial Commission
Historical Commission
Library Commission
Planning Commission
Public Arts Commission
Senior Commission
Youth Commission
Joint Community Volunteer Service Awards Committee
Bell 32,983 Planning Commission
Community Services Commission
5 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Pop Active Boards, Commissions and Committees San Pablo 33,024 Advisory Committee on Aging
Planning Commission
Safety Commission
Sign Ordinance Advisory Committee
Youth Commission
San Pablo Community Foundation Grant Review Committee
Contra Costa Transportation Authority Citizens Advisory Committee Childhood Obesity Prevention Advisory Group
Contra Costa Mosquito & Vector Control District
Contra Costa Advisory Council on Aging
Dana Point 33,035 Arts & Culture Commission
Financial Review Committee
Homeless Task Force
Parking and Circulation Oversight Task Force
Planning Commission
Tourism Business Improvement District
Youth Board
Atwater 33,110 Audit and Finance Committee
City of Atwater Citizens Oversight Committee for Pubic Safety Transactions and use Tax
Measure V - Merced County's Transportation Sales Tax Transportation Expenditure Plan - Citizen's Oversight Committee
Public Safety
Goleta 33,530 Design Review Board
Historic Preservation Commission
Library Advisory Commission
Library Board of Trustees of the City of Goleta
Mosquito and Vector Management District of County of Santa Barbara Parks and Recreation Commission
Planning Commission
Public Engagement Commission
Public Tree Advisory Commission
Santa Barbara County Library Advisory Committee
Standing Naming Committee
6 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Pop Active Boards, Commissions and Committees Menlo Park 34,305 Complete Streets Commission
Environmental Quality Commission
Finance & Audit Committee
Housing Commission
Library Commission
Parks & Recreation Commission
Planning Commission
Desert Hot 34,483 Planning Commission
Springs Public Safety Commission
Note: Website states commissioners serving receive $100 per meeting.
Los Gatos 34,765 Arts and Culture Commission
Bicycle and Pedestrian Advisory Commission
Community Health and Senior Services Commission
Complete Streets & Transportation Commission
Finance Commission
General Plan Committee
Historic Preservation Committee
Library Board
Parks Commission
Planning Commission
Planned Development Study Committee
Transportation and Parking Commission
Youth Commission
Pleasant Hill 35,051 Aging Commission
Architectural Review Commission
Building Board of Appeals
Civic Action Commission
Diablo Vista Water Advisory Board
Diversity Commission
Education Commission
Measure K Oversight Committee
Planning Commission
Traffic Safety Commission
7 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Active Boards, Commissions and Committees
Population
SanJuan 35,376 Citizen's Bond Oversight Ad-Hoc Committee Capistrano Cultural Heritage Commission
Design Review Committee
Parks, Equestrian and Community Services Commission
Planning Commission
San Dimas 35,389 Development Plan and Review Board
Public Safety Commission
Equestrian Commission
Equestrian Commission
Parks and Recreation Commission
Golf Course Advisory Committee
Planning Commission
Senior Citizens Commission
Manhattan 35,617 Planning
Beach Board of Building appeals
Cultural Arts Commission
Library Commission
Parks and Recreation Commission
Parking and Public Improvements Commission
Los Angeles County West Vector Control Board Trustee
8 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Active Boards, Commissions and Committees
Population
West 36,165 Arts & Cultural Affairs Commission
Hollywood Business License Commission
Historic Preservation Commission
Human Services Commission
Planning Commission
Public Facilities Commission
Rent Stabilization Commission
Transportation Commission
Disabilities Advisory Board
LGBTQ+ Advisory Board
Russian-Speaking Advisory Board
Senior Advisory Board
Transgender Advisory Board
Women's' Advisory Board
Cannabis Business License Screening Application Evaluation Committee 1343 N. Laurel Avenue Vision Concepts Committee
West Hollywood bicycle Task Force
Ethics Reform Task Force
Social Justice Task Force
Temple City 36,776 Youth Committee
Committee on Aging
Moorpark 36,842 Arts Commission
Library Board
Parks and Recreation Commission
Planning Commission
La Puente 37,537 Education Commission
Planning Commission
Puente Pride Commission
9 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Listed Boards, Commissions and Committees
Population
La Quinta 37,585 Community Services Commission
Construction Board of Appeals
Housing Commission
Financial Advisory Commission
Planning Commission
Short-term Vacation Rental Ad-Hoc Committee
Regional Boards/Commissions with La Quinta Citizen Representatives:
• Coachella Valley Mosquito & Vector Control Board
• Imperial Irrigation District Energy Consumers' Advisory Committee
• Palm Springs Airport Commission
• CVAG Coachella Valley conservation Commission-Trails
Management Subcommittee
Stanton 37,896 Parks, Recreation and Community Services Commission Planning Commission
Public Safety Committee
Claremont 37,968 Architectural Commission
Community and Human Services Commission
Planning Commission
Police Commission
Traffic and Transportation Commission
City Council also makes appointments to following bodies:
• City Sustainability Committee
• Public Art committee
• Tri-City Mental Health Center Governing Board
Website also lists "Department Committees":
• Committee on Aging
• Committee on Human Relations
• Independence Day Committee
• Youth Sports Committee
• Teen Committee
• Tree Committee
Montclair 38,225 Planning Commission
Community Activities Commission
Wildomar 38,285 Planning Commission
Measure Z Oversight Committee
Measure AA Oversight Committee
10 City Council Regular Meeting Minutes
January 10, 2023
City 2023 listed Boards, Commissions and Committees
Population
Monrovia 38,333 Ad Hoc Committee on Equity and Inclusion Art in Public Places Committee
Board of Appeals
Community Services Commission
Development Review Committee
Historic Preservation Commission
Library Board
Measure K Citizen Advisory Committee
Monrovia Old Town Advisory Board
Monrovia Renewal Citizen Advisory Committee
Planning Commission
Traffic Safety Commission
Youth Commission
Calexico 38,651 Library Board of Trustees
Arts & Historical Commission
Business Improvement District
Economic Development/Financial
Advisory Commission
Measure H Committee
Parks, Recreation, Beautification, and Senior Services Commission Personnel Commission
Planning Commission
Police Advisory Board
Bell Gardens 38,730 Education Commission
Planning Commission
Recreation, Cultural and Youth Commission
Senior Citizen Commission
Traffic and Safety Commission
Note: Website notes that commissioners earn a stipend of $100 per attendance at Commission meetings
11 City Council Regular Meeting Minutes
January 10, 2023
City 2023 Listed Boards, Commissions and Committees
Population
Pacifica 39,063 Beautification Advisory Committee
Economic Development Committee
Emergency Preparedness & Safety Commission
library Advisory Committee
Open Space and Parkland Advisory Committee
Parks, Beaches & Recreation Commission
Planning Commission
San Gabriel 39,523 Civil Service commission
Community Services Commission
Design Review Commission
Historic Preservation and Cultural Resources Commission HEAR (Human Equity, Access and Relations) Commission
Planning Commission
Adelanto 39,930 Planning Commission
Related Document
Commissions/Committees Policies and Procedures, Roles and Responsibilities (handbook). 12 City Council Regular Meeting Minutes
January 10, 2023
City Council Regular Meeting Minutes
January 10, 2023 Page 19 of 27
Menlo Park is a city of beautiful, tree-lined
neighborhoods and active commercial districts.
Located conveniently between the major metropolitan
areas of San Francisco and San Jose, Menlo Park is
home to approximately 36,000 residents in its 19
square miles. The stunning natural surroundings of
the city afford views of the San Francisco Bay to the
east and the Pacific Coastal Range to the west. Menlo
Park's climate is moderate to warm, with an average
of 265 sunny days a year.
Menlo Park's residents reflect a range of backgrounds
and interests, are well-educated, and actively
engaged in community life. There are many excellent
public and private schools serving Menlo Park's
diverse community, while residents of all ages enjoy
the City's numerous parks and recreational facilities.
The City's proximity to Stanford University and Menlo
College provides a multitude of academic, cultural,
and athletic attractions. The arts and leisure activities of the major urban areas of San Francisco and San
Jose are close by. These and many other amenities
contribute to Menlo Park's outstanding quality of life.
Located in the heart of Menlo Park is a downtown
featuring unique and upscale shops and restaurants.
Set in a pleasant, pedestrian-oriented atmosphere,
Menlo Park's downtown area attracts locals and
visitors alike. Known worldwide as the "Capital of
Venture Capital," Menlo Park is well situated to benefit from and help shape new technologies and markets
originating from the Silicon Valley. The city hosts
such major employers as Facebook, SRI International,
Intersect ENT, Pacific Biosciences, and CSBio, as well
as numerous venture capital firms.
City Government
Menlo Park has one of the most beautiful civic center
campuses in the Bay Area. Lush landscaping including
heritage trees, a running fountain and a duck pond
surrounds City Hall. The campus also includes a nineacre park, recreation facilities and the main Menlo Park library. These civic amenities make the campus a
noted destination for City residents, local employees,
and visitors. Conveniently located, the campus is a
short walk to the Caltrain station and Menlo Park's
downtown retail district.
City Council Regular Meeting Minutes
January 10, 2023
Menlo Park was founded November 23, 1927, as
a general law city under the State of California
and operates under the council-manager form of
government. The City Council is the City's fivemember governing body whose members are elected by-d istrict for four-year overlapping terms. The City
Council selects from among its members, the Mayor
and Vice Mayor to one-year terms in December of
each year. The Mayor serves as the presiding officer
of the City Council and signs enacting ordinances
and resolutions. The City Council appoints the City
Manager and City Attorney as well as members of
a variety of commissions and committees. The City
Manager's Office includes an Assistant City Manager, a
Deputy City Manager, a Public Engagement Manager,
and the City Clerk's Office. Departments that report
to the City Manager include Administrative Services,
Community Development, Library and Community
Services, Police, and Public Works.
City Manager Position
The City Manager oversees the City's budget
(2021-2022 all funds budget of $175.9 million) and
approximately 271 full-time equivalent employees. The
City Manager is the chief administrative officer for the c ity. He or she is responsible for the administration
of all departments except the City Attorney. The City
Manager plans and directs the implementation of all
city policies and programs in accordance with City
Council policies, and the Menlo Park Municipal Code,
and provides leadership for efficient and effective
management of all municipal services provided by
the city.
The City Manager is appointed by and serves at the
pleasure of the City Council as outlined in Menlo
Park's Municipal Code.
The powers and duties of the City Manager are
outlined In Chapter 2.08 (CITY MANAGER), Section
2.08.080 (Powers- Duties) of the Municipal Code. To
read the municipal code and learn more about Menlo
Park visit: www.menlopark.org
As a prelude to this recruitment, the city actively
solicited input from a variety of stakeholders
including each Council Member, the community, city
employees, and executive staff. Consistently these
stakeholders emphasized the following key areas of
focus for Menlo Park:
• Conduct a comprehensive assessment of the
current state of the city and adopt a strategic
framework for establishing short- and long-range
plans for addressing the City's organizational
structure and processes and procedures citywide;
• Build a strong, diverse workforce and leadership
team to embrace the opportunity to make Menlo
Park a "best in class " city of its size and an
"employer of choice;"
• Fill key vacancies and address pay equity;
• Elevate community engagement and effective
citywide communications;
• Provide transparent financial and operational
management;
• Balance the City's needs and funding commitments
through pursuing new revenue and business growth
opportunities;
• Develop inclusive plans to oversee the distribution
of city resources and services throughout Menlo
Park that balance varying neighborhood and district
needs, with an emphasis on equity, including:
- Public infrastructure and transportation
maintenance and capital improvements
(such as road repair and street and sidewalk
maintenance)
- Affordable housing development
- Open space and parks
- Climate action
• Bui ld stronger and more collaborative relations
with the schools and other special districts serving
Menlo Park.
Specific Duties • Support city council in the setting of goals and priorities of the city.
• Focus on shaping the city into a healthy, missiondriven, and values-based operation that focuses on City Council Regular Meeting Minutes
January 10, 2023
people and a collaborative work culture;
• Facilitate, implement, and operationalize the City
Council 's vision and priorities for Menlo Park;
• Ensure sound transparent fiscal sustainability for
the city by initiating adequate financial planning
and budgeting practices; providing appropriate
investment policies; implementing adequate control
systems, and reporting accurate, transparent, and
timely financial information;
• Identify, hire, coach, lead and retain a strong
cohesive leadership team to move the City's policy
agenda forward in conjunction with their teams,
with community input, and utilizing 21st Century
management best practices;
• Ensure that all departments operate in ways that
support the City's mission and values;
• Promote the economic viability of the community
through equitable community development and
prudent financial leadership;
• Foster an environment that solicits and values
community input and promotes a can-do attitude
throughout the city;
• Organize the city in a manner that promotes trust,
teamwork, transparency, and innovation;
• Foster and develop a diverse workforce that is
well-trained, customer service focused and values
collaboration, inclusiveness, communication, and
teamwork;
• Ensure citywide accountability through performance
management systems;
• Foster employee and resident recognition programs
that enhance community well-being;
• Maintain a visible presence in the commun ity and be
involved and supportive of community events and
activities that fosters a healthy community spirit;
• Encourage genuine, robust, and participatory
community engagement that reflects the diversity
of Menlo Park, is intentional, and truly invites and
honors all voices, while creating a safe place to
exchange ideas that enhance the quality of life in
Menlo Park; and
• Perform other duties as needed or assigned by City
Council.
City Council Regular Meeting Minutes
January 10, 2023
Candidate Competencies,
Attributes and Expectations
Council/Manager Relationship - The new City
Manager should be able to understand the dynamics
of district governance in a Council-Manager
form of government and recognize the roles and
responsibilities of the City Manager in this model. The City Manager should be politically astute but apolitical and develop a partnership of mutual respect, trust,
open communications, and treat all Councilmembers
equally.
Community Centered & Engaged - Menlo Park
has a tradition of community engagement. The City
Manager will be a people-oriented leader who will
assist the Council as well as actively participate in
engaging with all segments of the community to
collaborate on developing programs, initiatives and
services that address varying community needs
equitably.
Organizational Leadership - Menlo Park is a small,
municipal corporation providing a range of services
combined in a cluster arrangement. The organization
requires a progressive, engaging, energetic and
empathic style of leadership that emphasizes results,
accountability, and innovation. The City Manager
must create a culture that motivates/empowers staff
to meet the high expectations of the organization,
community and ensure a strong customer service
culture that is responsive to all.
Economic Development - While the City currently
enjoys a relatively diverse economy, it will be important to diversify its economic base and ensure that
Menlo Park enjoys equitable economic development
citywide.
Fiscal Stewardship - The City Manager, as the fiscal
steward, should provide competent, transparent
fiscal management to reflect city needs and Council
priorities.
Regional Player/Collaborator - Menlo Park is
positioned to be an influential leader and advocate on
regional issues because of the City's prime location
and proximity to major technology businesses, a
world renowned university, and major venture capital
firms. Key regional issues include climate change,
transportation, income inequality, affordable housing,
environmental sustainability, and air quality. Therefore, the City Manager will be expected to work with the
Council to develop an effective intergovernmental
relations program that recognizes and enhances the
City's role as a regional leader.
Leadership Attributes • Committed to diversity, equity and inclusion; • Passion for good government, transparency and
quality public services;
• Strong people and problem solving skills;
• Experienced professional who is extremely action
and results oriented;
• Ability to establish credibility and trust skillfully and quickly amongst stakeholders;
• Deals with controversy effectively and quickly:
• A decisive and inclusive leader; open-minded and
accessible:
• Transformational and transparent;
• Values and practices open and honest
communications; active listener;
• Proven track record and committed to working
with diverse groups;
• Exercises a fair and equitable approach in dealing
with City Council, staff, local businesses, and
residents;
City Council Regular Meeting Minutes
January 10, 2023
• Proactive, strategic, analytical, and open to
different perspectives;
• Communicates with honesty and integrity; data
driven, and innovative;
• Commitment to best practices in developing an
organizational culture that operationalizes equity
in the delivery of cit y services, including policies
and budget development;
• Team-builder, who is bold and visionary; practical
and flexible;
• Affable, kind, friendly, engaging, and empathetic;
• Willing to take risks and be accountable; energized
by challenges and opportunities;
• Committed to hiring, developing, coaching,
retaining and inspiring talented executives to do
their job; supportive of employees at all levels; and
• Resilient and calm under pressure; displays a sense
of humor.
Education & Experience
Education
Must have a bachelor's degree from an accredited
college or university. A master's degree in public
administration or business administration is highly
desirable.
Experience
Executive leadership experience
diverse and engaged city or
organization. City management
desirable. Experience working
environment is preferred.
in a comparably
other complex
experience is
in a unionized
Compensation & Benefits
The City of Menlo Park is prepared to negotiate an
attractive salary and benefits package for the selected candidate.
Selection Process
The City Manager recruitment is being conducted by
The Hawkins Company. The firm will review all written
materials submitted and will screen and evaluate
all applications. Only those deemed qualified will
advance to the next phase of the recruitment process.
The most highly qualified candidates will be invited to participate in an on-site interview. All questions must be addressed to The Hawkins Company.
How To Apply
Submit a letter of interest (addressed to Yonnine
Hawkins Garr) and resume electronically to cm.mp@
thehawkinscompany.com by December 10, 2021.
Preference is for electronic submissions. Resumes
received by December 10, 2021, will receive first
consideration. The position is open until filled.
rn THE HAWKINS COMPANY
8939 S. Sepulveda Blvd., #110-216
Los Angeles, CA 90045
www.thehawkinscompany.com
For additional information or confidential inquiries,
please contact a member of our consulting team (The
Hawkins Company).
Yonnine Hawkins Garr, 323-252-1655,
[email protected]
Todd Hawkins, 213-300-9342,
[email protected]
Bill Hawkins, 213-308-0945,
[email protected]
City Council Regular Meeting Minutes
January 10, 2023
1 Recording requested by and when
Recorded return to:
City of Menlo Park
Attn: City Clerk
701 Laurel Street
Menlo Park, CA 94025-3483
Exempt From Recording Fees Per
Government Code §27383 And
Building Homes & Jobs Trust Fund
Fee Per Government Code §27388.1(a) (2) (D)
(SPACE ABOVE THIS LINE FOR RECORDER’S USE)
APN: 055-242-140, 055-242-030, and 055-242-040
REVISED AND RESTATED PUBLIC IMPROVEMENT AGREEMENT
Uptown - Multifamily and Townhome Improvements
This PUBLIC IMPROVEMENT AGREEMENT (this “Agreement”), is entered into as of ________________, 2022 (the “Effective Date”), by and between the CITY OF MENLO PARK, a municipal corporation of the State of California (“City”) and CLPF GRP Uptown Menlo Park, LLC, a Delaware limited liability company (“MF Owner”); and CLPF CRP TH Menlo Park, LLC, a Delaware limited liability company (“TH Owner”)). MF Owner and TH Owner are collectively referred to as "Developers." City, MF Owner and TH Owner are referred to herein individually as a “Party” and collectively as the “Parties.”
RECITALS
A. MF Owner owns certain real property located at 141 Jefferson Drive, in the City of Menlo Park, State of California, more particularly described in legal description attached hereto as Exhibit A-1 ("Multifamily Property"), and TH Owner owns certain real property located at 180 Constitution Drive and 186 Constitution Drive in the City of Menlo Park, County of San Mateo, State of California, more particularly described in the legal description attached hereto as Exhibit A-2 ("Townhome Property"). The Multifamily Property and Townhome Property are collectively referred to as the “Property”.
B. On June 21, 2021, after a duly noticed public hearing, and on the recommendation of the City’s Housing Commission, the City’s Planning Commission approved Planning Commission Resolution No. 2021-07, permitting Developers to develop 441 multi-family residential units ("Multifamily Component") and 42 for-sale townhome units ("Townhome Component"), approximately 2,940 square feet of community amenity space, as well as associated open space, circulation and parking, and infrastructure improvements at the Property (the “Project”), subject to certain requirements and conditions contained in the Conditions of F1-PRESENTATION City Council Regular Meeting Minutes
January 10, 2023
2023 City Council assignments
MAYOR ASSIGNMENTS 2023 Primary 2023 Alternate
Association of Bay Area Governments (ABAG) Jen Wolosin Cecilia Taylor League of California Cities (Peninsula Division) Jen Wolosin Cecilia Taylor Menlo Park Chamber of Commerce / City liaison position Jen Wolosin Cecilia Taylor Palo Alto Community Fund Advisory Board Jen Wolosin
San Mateo County Council of Cities and City Selection Committee Jen Wolosin Cecilia Taylor
REGIONAL BOARD MEMBERS
Bay Area Water Supply & Conservation Agency (BAWSCA) - through June 25, 2025 REGIONAL ASSIGNMENTS 2023 Primary 2023 Alternate
Caltrain Modernization Local Policy Group Jen Wolosin Betsy Nash City/County Association of Governments of San Mateo County (C/CAG) Cecilia Taylor Betsy Nash Stanford Community Resources Group Betsy Nash Maria Doerr Emergency Services Council (San Mateo County JPA) Cecilia Taylor Drew Combs Facebook Local Community Fund Betsy Nash Cecilia Taylor Grand Boulevard Task Force
HEART Board Member Agency Committee (MAC) Drew Combs Maria Doerr Home for All Cecilia Taylor n/a
Peninsula Clean Energy (PCE) Community Choice Energy Betsy Nash Maria Doerr Peninsula Traffic Congestion Relief Alliance (Commute.org) Jen Wolosin Drew Combs San Francisquito Creek Joint Powers Authority Drew Combs Cecilia Taylor San Mateo County Mosquito and Vector Control District Catherine Carlton* n/a SFO Airport/Community Roundtable Cecilia Taylor Drew Combs South Bayside Waste Management Authority (SBWMA) Cecilia Taylor Drew Combs CITY COUNCIL ADVISORY BODY MEMBERS 2023 Member 1 2023 Member 2 Finance and Audit Committee
ADVISORY BODY LIAISONS
Complete Streets Commission
Environmental Quality Commission
Housing Commission
Library Commission
Parks and Recreation Commission
Planning Commission
OUTSIDE AGENCY LIAISONS 2023 Member 1 2023 Member 2
Menlo Park City School District
Menlo Park Fire Protection District
Searsville Advisory Group Betsy Nash
San Mateo County Flood and Sea Level Rise District (FSLR, OneShoreline) Cecilia Taylor Betsy Nash *appointed on December 14, 2021 to serve through December 31, 2024 Maria Doerr
2023 Member
Maria Doerr
2023 Member
Cecilia Taylor
Betsy Nash
Maria Doerr
Jen Wolosin
Drew Combs
G1-VOTE ATTACHMENT City Council Regular Meeting Minutes January 10, 2023
https://greenblueandyou.org/community-sessions/
J-PRESENTATION City Council Regular Meeting Minutes
January 10, 2023