Menlo Park City Council
January 24, 2023

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council

REGULAR MEETING MINUTES
Date: 1/24/2023
Time: 6:00 p.m.

Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Regular Session
A. Call To Order
Mayor Wolosin called the meeting to order at 6:01 p.m.

Mayor Wolosin called for a moment of silence in light of recent tragedies in California.

B. Roll Call

Present: Doerr, Nash, Taylor, Wolosin

Absent: Combs
Staff: City Manager Justin I. C. Murphy, Assistant City Attorney Denise Bazzano, Assistant to the City Manager/City Clerk Judi A. Herren
C. Agenda Review
The City Council pulled items F3. and F4.

D. Public Comment
 Solo Aquatics Coach Tom McRae spoke on the aquatics request for proposal.  HIP Housing Event Organizer Chris Sturken spoke on the 2023 HIP Housing calendar.

E. Presentations and Proclamations
E1. Proclamation: National Human Trafficking Awareness Month (Attachment)

Mayor Wolosin read the proclamation (Attachment).

San Mateo County Human Trafficking Program Coordinator Pamela Estes accepted the proclamation.

E2. Presentation: Update on recent storms
City Manager Justin Murphy made the presentation and recognized City staff (Attachment).

F. Consent Calendar
F1. Accept the City Council meeting minutes for December 21, 22, 2022 and January 5 and 9, 2023 (Attachment)

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov F2. Approve the Housing Commission 2022-23 work plan (Staff Report #23-012-CC)  Lauren Bigelow spoke in support of a dedicated housing manager and additional staff support in the housing department.

F3. Adopt a resolution authorizing submittal of a State Department of Water Resources Urban Community Drought Relief Grant Program application for the automated meter infrastructure, water main replacement and reservoir no. 2 roof replacement projects; authorize the public works director to execute the financial assistance agreement if awarded a grant (Staff Report #23-013-CC)
The City Council discussed the Water Resources Urban Community Drought Relief Grant Program, how to take on additional drought efforts, and to support all Menlo Park communities.

F4. Receive and file 2021 priorities, work plan quarterly report as of December 31, 2022 and advisory body work plan update (Staff Report #23-015-CC)
The City Council discussed new City Council requests or direction to advance new initiatives and adding to future staff report, links on the attachments to previously related staff reports.

F5. Adopt a resolution to continue conducting the City’s Council and advisory body meetings remotely due to health and safety concerns for the public and to authorize the use of hybrid meetings (Staff Report #23-017-CC)
F6. Appoint a representative to the Bay Area Regional Water System Financing Authority (Staff Report #23-018-CC)
F7. Authorize the city manager to execute a revised agreement with HdL Companies for economic development services (Staff Report #23-020-CC)
ACTION: Motion and second (Taylor/ Doerr), to approve the consent calendar, 4-0 (Combs absent).

G. Regular Business
G1. Provide direction regarding City Council Procedure CC-86-0001, “Naming and/or changing the name of facilities” (1986); and a process to identify a name for the Menlo Park Community Campus project now under construction (Staff Report #23-014-CC)
Library and Community Services Director Sean Reinhart made the presentation (Attachment).  Israel Harris spoke in support of the joint Library and Parks and Recreation Commissions meeting and suggested to focus on one name for the Menlo Park Community Campus (MPCC).  Pam Jones spoke in support of providing information and conducting meetings in English and Spanish.

The City Council received clarification on the Feb. 22 Parks and Recreation Commission meeting, overall naming timeline, and how to advertise and receive community feedback.

The City Council discussed the proposed changes provided by staff related City Council Procedure #CC-86-0001 and requested that the March 22 Parks and Recreation Commission meeting to consider public input and make recommendations on the MPCC naming be a joint meeting with City Council Regular Meeting Minutes
January 24, 2023

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Library Commission.

The City Council directed the MPCC naming meetings be offered in English and Spanish.

H. Informational Items
H1. City Council agenda topics: January 31 – February 28, 2023 (Staff Report #23-016-CC) H2. Update on the Middle Avenue complete streets project (Staff Report #23-019-CC) H3. Menlo Park Community Campus project updates (Staff Report #23-021-CC)  Marlene Santoyo spoke on community access to the MPCC and including the environmental justice and social justice elements in the housing element.

The City Council discussed community meetings.

H4. Personnel activity report as of December 31, 2022 (Staff Report #23-022-CC) H5. Electric vehicle charging for City operations – status update and next steps (Staff Report #23-023-CC)
I. City Manager's Report
City Manager Justin Murphy reported out on filling key staff vacancies and an update on the goals and priorities upcoming meeting.

J. City Councilmember Reports
City Councilmember Nash reported out on the Peninsula Clean Energy’s white paper “Achieving 24/7 Renewable Energy by 2025” that is getting national attention.

Vice Mayor Taylor reported out on the Bay Adapt Local Elected Regional Task Force, South Bayside Waste Management Authority, Emergency Services Council, SFO Community Roundtable Technical Working, Reimaging Public Safety Subcommittee, and City/County Association of Governments of San Mateo County (C/CAG) meetings.

City Councilmember Doerr reported out on the Bay Area Water Supply and Conservation Agency meeting.

Mayor Wolosin reported out on a PG&E event, which included attendees from Climate Resilient Communities and San Francisquito Creek Joint Powers Authority, and an upcoming event with League of California Cities with San Mateo and Santa Clara Counties and state legislators.

K. Adjournment
Mayor Wolosin adjourned the meeting at 7:45 p.m.

Judi A. Herren, Assistant to the City Manager/ City Clerk These minutes were approved at the City Council meeting of February 14, 2023.

City Council Regular Meeting Minutes
January 24, 2023

TAKING A STAND AGAINST HUMAN TRAFFICKING IN THE BAY AREA WHEREAS, the United States Senate designated January 11 as National Human Trafficking Awareness Day in 2007 and, beginning in 2010 by Presidential Proclamation, each January has been designated National Slavery and Human Trafficking Prevention Month; and
WHEREAS, human trafficking involves commercial sexual exploitation and labor exploitation. Sex trafficking is defined as “a commercial sex act that is induced by force, fraud, or coercion,” but if the person has not attained the age of 18 years old, force, fraud or coercion is not required. Labor trafficking is defined as, “the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery”; and
WHEREAS, human trafficking is a human rights violation, and a violation of both federal and California law, it also promotes the breakdown of families and communities, fuels organized crime, deprives countries of human capital, undermines public health, and imposes large economic costs; and WHEREAS, the FBI has identified California and the San Francisco Bay Area as an area of high prevalence for human trafficking. Although human trafficking is illegal, victims often do not recognize their victimization, do not know that help is available, or where to seek assistance; and WHEREAS, forced labor, involuntary domestic servitude, and commercial sexual exploitation of adults and youth and have been found to exist within local communities; and WHEREAS, public awareness about human trafficking still needs to reach broader communities and communicate more information about the nuances of this crime; and WHEREAS, the County of San Mateo has dedicated resources including the San Mateo County Human Trafficking Program, and has supported the efforts of the San Mateo County Police Chiefs and Sheriff Association, and has partnered with other governmental and non-governmental organizations to identify and address human trafficking within San Mateo County; and
NOW, THEREFORE, BE IT PROCLAIMED, that I, Jen Wolosin, Mayor of the City of Menlo Park, on behalf of the City Council and City, do hereby recognize January 2023 as Human Trafficking Prevention Month, and encourage City Councilmembers, employees, and residents to support the County of San Mateo’s efforts in the fight against human trafficking.

Jen Wolosin, Mayor
January 24, 2023
AGENDA ITEM E-1 Page E-1.1 City Council Regular Meeting Minutes January 24, 2023

UPDATE ON RECENT STORMS
Jan. 24, 2023 – City Council meeting
E2-PRESENTATION
City Council Regular Meeting Minutes January 24, 2023 Page 5 of 32

STORM UPDATE
 Preparation Response Communication
City Council Regular Meeting Minutes January 24, 2023 Page 6 of 32

PREPARATION
City Council Regular Meeting Minutes January 24, 2023 Page 7 of 32

PREPARATION
4 Aug - Sep
 SFCJPA 2-day
maintenance walk
 City and Grassroots
Ecology volunteer creek clean up
Oct
 Bi-weekly street
sweeping
 Atherton Channel
clean up
Nov - Feb
 Weekly street
sweeping
 Storm drain cleaning and inspections Tree trimming on 5-year maintenance cycle Stock sandbag stations Street sweeping and trash removal in accordance with stormwater permit
 Stormwater Master Plan under development
City Council Regular Meeting Minutes January 24, 2023 Page 8 of 32  Dec. 7, 2022 – Annual table top preparedness
exercise with San Francisquito Creek Joint Powers Authority agency partners  Weather monitoring began Friday, Dec. 30 Sandbag stations were stocked The City's Emergency Operations Center opened virtually, Saturday, Dec. 31.
 The San Francisquito Creek Multi-Agency
Coordination (SFC MAC) Operational Plan for Severe Storm and Flood Response was implemented  SFC MAC coordination calls began Dec. 31.PREPARATION
5 City Council Regular Meeting Minutes January 24, 2023 Page 9 of 32

RESPONSE
City Council Regular Meeting Minutes January 24, 2023 Page 10 of 32  Staff from multiple departments have worked
throughout the day and night, some on assignments much different than their normal dayto-day work, to assist the community and our residents. – City Hall staff provided assistance at sandbag stations.– Engineering staff helped with creek monitoring and storm drain debris removal.
– Representatives from every department serve in the City's Emergency Operations Center coordinating the overall response.  Monitoring of Atherton Channel and SF Creek
conditions 24/7 through heaviest storms.
 More than 220 tons of sand; 11,000+ sandbags Overnight parking was temporarily suspended until Friday, Jan. 13.

RESPONSE
7 City Council Regular Meeting Minutes January 24, 2023 Page 11 of 32  Public Works crews addressed
approximately 139 storm-related service calls including – Downed trees– Numerous branch and tree limbs down in traffic lanes– Clogged storm drains– Temporary surface flooding at several intersections  Police dispatch center received
approximately 189 storm-related calls, mostly reporting – Surface street and intersection flooding– Tree or branches down– Vehicle hazards/breakdowns or requesting other information

RESPONSE
8 City Council Regular Meeting Minutes January 24, 2023 Page 12 of 32

COMMUNICATION
City Council Regular Meeting Minutes January 24, 2023 Page 13 of 32

COMMUNICATION
 City messaging began Dec. 26 Saturday morning, Dec. 31, the City sent messages warning about the creek hitting flood monitoring stage and to take precautions. – Sent successfully to >9,500 residents. – Saturday evening, a smaller targeted message warned residents near the creek when water levels rose again.
 Team monitored and updated City social media channels with storm related information including Twitter, Nextdoor and Facebook.
 Storm update webpage at menlopark.gov/stormupdate linked from the homepage banner.
 Joined coordination calls with partner agencies in San Mateo County, the San Francisquito Creek JPA and Bay Area-wide.
10 City Council Regular Meeting Minutes January 24, 2023 Page 14 of 32

COMMUNICATION
Web updates focused on informing residents about  Storm updates Storm preparation and flooding tips  Sandbag locations Who to contact to report downed trees or flooding How to sign up for emergency and non-emergency alerts via SMC Alert, City emails and texts, and social media  Know Your Zone evacuation zone info
11 City Council Regular Meeting Minutes January 24, 2023 Page 15 of 32

THANK YOU
City Council Regular Meeting Minutes January 24, 2023 Page 16 of 32

NAMING AND/OR RENAMING FACILITIES
City Council – January 24, 2023
G1-PRESENTATION
City Council Regular Meeting Minutes January 24, 2023 Page 17 of 32 City staff requests City Council direction regarding:

1. Potential revisions to City Council Procedure CC-86-0001, “Naming and/or changing the name of facilities” (1986)

2. Proposed process to identify naming and/or dedications for the new City facility now under construction at 100-110 Terminal Avenue and currently referred to by the unofficial working name, “Menlo Park Community Campus.” This is a discussion item to seek feedback and direction from City Council related to naming of City facilities. No City Council action related to facility naming is requested at this time.RECOMMENDATION City Council Regular Meeting Minutes January 24, 2023 Page 18 of 32  City Council Procedure #CC-86-0001, “Naming and/or changing the name of facilities” (Naming Policy) was adopted February 25, 1986  Attachment A to the staff report Provides guidance on the naming of City-owned facilities Also references smaller-scale, more ephemeral commemorative amenities in City parks, such as memorial benches
 The Naming Policy has not been revised since its adoption in 1986. 3 NAMING POLICY (1986) –OVERVIEW
City Council Regular Meeting Minutes January 24, 2023 Page 19 of 32 Notable and/or relevant policy statements in the 1986 Naming Policy include:
 “The Park and Recreation Commission, after considering inputs from the community, will recommend to City Council names for new… buildings and miscellaneous facilities”  “The naming will recognize: A deceased person (no sooner than five years after death), ethnic or other national and community groups, not yet honored in some fashion, who have made significant contributions to the City… and have not been previously honored in a meaningful way by the City.” 4 NAMING POLICY (1986) –EXCERPTS
City Council Regular Meeting Minutes January 24, 2023 Page 20 of 32  “The City from time to time may authorize placing of a memorial plaque inside a building when that facility is closely identified with a person or group, but the policy of the City is to retain the historic name of the facility”  “It shall be the policy of the City not to change the name of any existing recreation and park facility… unless there is the most extraordinary circumstances or City or National interest and no other new facility can be so designated.”  The existing place names within Menlo Park shall be deemed to have historic significance… The City will modify existing names only with the greatest reluctance and only to commemorate a person or persons who have made major, overriding contributions to the City… whose distinctions are as yet unrecognized.” 5 NAMING POLICY (1986) –EXCERPTS
City Council Regular Meeting Minutes January 24, 2023 Page 21 of 32 City Council made past exceptions to the Naming Policy to waive the policy element related to recognizing deceased persons no sooner than five years after their death:  November 14, 2017 - Renamed Market Place Park in honor of local war hero and community leader Karl E. Clark
 April 5, 2011 - Renamed the recreation center and gymnastics center in honor of real estate developer and philanthropist John Arrillaga and family  April 27, 2010 - Named the gymnasium the Arrillaga Family Gymnasium  September 2008 - Renamed Bayfront Park to Bedwell Bayfront Park in honor of former City Manager Michael Bedwell
 October 2004 - Named the Burgess Park Little League field in honor of former Parks and Recreation Commission chairperson Tom Harrison. 6 PAST EXCEPTIONS TO THE NAMING POLICY
City Council Regular Meeting Minutes January 24, 2023 Page 22 of 32  Before the adoption of the Naming Policy, the City Council in July 1983 renamed the Belle Haven Community Center in honor of community leader Onetta Harris, who had passed away the previous year  The Onetta Harris Community Center bore her name from 1983 until the building was demolished in 2021, along with multiple other City facilities on the same site, to make way for a new community facility. 7 PAST NAMING – ONETTA HARRIS COMMUNITY CENTER
City Council Regular Meeting Minutes January 24, 2023 Page 23 of 32  In January and February 2021, City Council issued key approvals for the project located at 100-110 Terminal Avenue, referred to by the unofficial working title, “Menlo Park Community Campus” (MPCC)  In the Funding and Improvement Agreement executed with Facebook (now Meta), the City reserves sole discretion on the naming of the facility in accordance with its policies, subject to meeting and conferring with Meta.  During summer 2021, four City facilities at 100-110 Terminal Ave. (Onetta Harris Community Center, Menlo Park Senior Center, Belle Haven Youth Center, Belle Haven Pool) were demolished to make way for the MPCC project  Construction of the MPCC project began in November 2021 and is anticipated to be completed in 2024.
8 MENLO PARK COMMUNITY CAMPUS PROJECT
City Council Regular Meeting Minutes January 24, 2023 Page 24 of 32  On November 1, 2022, City Council reviewed a proposed Commemorative Park Amenities Policy to establish procedures and criteria for smaller-scale commemorative installations in City parks, for example memorial plaques on park benches and similar outdoor installations that are more numerous and typically have shorter lifespans than buildings by nature of their design and exposure to the elements  The City Council deferred action on establishing a City Council policy, and instead directed staff to add commemorative park amenities to the Parks and Recreation Commission (PRC) work plan with quarterly reporting to the City Council including any commemorative amenity requests reviewed by the PRC. 9 COMMEMORATIVE PARK AMENITIES
City Council Regular Meeting Minutes January 24, 2023 Page 25 of 32 Before the start of the MPCC project construction, the City operated seven community facilities in the Belle Haven neighborhood (not including parks):  Belle Haven Branch Library Belle Haven Child Development Center Belle Haven Pool Belle Haven Youth Center Menlo Park Senior Center Neighborhood Service Center Onetta Harris Community Center 10 NAMES OF OTHER CITY FACILITIES IN BELLE HAVEN
City Council Regular Meeting Minutes January 24, 2023 Page 26 of 32 Since the MPCC project’s inception, there has been substantial community interest in the name of the new facility.  Some have expressed a desire to honor Onetta Harris in the new facility’s name  Some have expressed a desire to highlight the historic Belle Haven neighborhood  Some have suggested a naming contest with community entries followed by voting or other selection methods
 Some have offered the idea of attaching names or dedications to each of the facility’s five primary functions (community center, public library, senior center, youth center and pool/aquatics center) as well as one overall name to denote the whole facility and campus. 11 COMMUNITY INTEREST IN THE NEW FACILITY’S NAME
City Council Regular Meeting Minutes January 24, 2023 Page 27 of 32 Staff requests direction on potential revisions to City Council Procedure CC-86-0001 (Attachment B): Align the policy with current City Council expectations and community interests
 Establish criteria and procedures for naming, renaming, and/or dedicating public facilities, including major programs housed together in multiservice facilities  Establish criteria for recognizing individuals and/or groups who donate toward the costs of new and/or renovated public facilities  Refer the criteria and procedures for smaller-scale commemorative amenities in parks, for example memorial benches, to the PRC with quarterly reporting to the City Council.

POTENTIAL REVISIONS TO THE NAMING POLICY
12 City Council Regular Meeting Minutes January 24, 2023 Page 28 of 32 Staff requests direction from City Council regarding a proposed process to identify: 1. A name and/or dedication for the overall MPCC facility2. Names and/or dedications for each of the five major programs housed in the MPCC facility

3. Recognitions for individuals and/or groups who donate toward the costs of the opening day furnishings, equipment, books, public art, and other amenities in the MPCC facility.

PROPOSED MPCC FACILITY NAMING PROCESS AND TIMELINE
13 City Council Regular Meeting Minutes January 24, 2023 Page 29 of 32 City staff recommends the following process and timeline for the MPCC facility naming process:  January 24 – City Council provides direction on potential revisions to the Naming Policy and a proposed MPCC facility naming process  February 22 – PRC study session to consider input from the community, City Council direction and the Naming Policy (including any potential policy revisions directed by City Council)  February 22 – PRC opens a four-week public comment period for Menlo Park residents to offer input and suggestions for naming/dedicating the new facility and/or each of its five major programs. City staff conducts outreach in English and Spanish through multiple formats and establishes a system to collect and compile input from community members.

PROPOSED MPCC FACILITY NAMING PROCESS AND TIMELINE
14 City Council Regular Meeting Minutes January 24, 2023 Page 30 of 32  March 14 – City Council reviews and adopts revisions to the Naming Policy or reaffirms the current policy if no revisions are desired  March 22 – PRC convenes a public meeting to consider community input and recommend to City Council:
– Up to 3 potential names and/or dedications for the overall facility– Up to 3 potential names and/or dedications for each of the five major programs (community center, public library, senior center, youth center and aquatics center) that will be housed in it.  March 28 – City Council reviews the PRC’s recommendations and community input, then selects:
– The name and/or dedication for the overall facility– Names and/or dedications for each of the five major programs (community center, public library, senior center, youth center and aquatics center) that will be housed in it.

PROPOSED MPCC FACILITY NAMING PROCESS AND TIMELINE (CONTINUED) 15 City Council Regular Meeting Minutes January 24, 2023 Page 31 of 32 City staff requests that City Council provide direction to City staff regarding:1. The proposed revisions to City Council Procedure CC-86-0001, “Naming and/or changing the name of facilities” (1986)

2. Proposed process to identify naming and/or dedications for the new City facility now under construction at 100-110 Terminal Avenue and currently referred to by the unofficial working name, “Menlo Park Community Campus.” City staff will pursue the revisions, process, and timeline as outlined in the staff report and presentation unless directed otherwise by the City Council. DISCUSSION 16 City Council Regular Meeting Minutes January 24, 2023 Page 32 of 32