Drake and Harrington Substation Decommissioning Project— Pacific Gas and Electric, Arbuckle, CA, 12/2021 – Present Historic Preservation Specialist. ICF is conducting a study in compliance with the U.S. Bureau of Reclamation regulatory responsibilities under Section 106 of the National Historic Preservation Act. Nicole is composing two California DPR 523 forms for the two PG&E substations and co-authoring the finding of effect technical report.
Bay Area Regional Transit Systemwide Evaluation—San
Francisco Bay Area Rapid Transit (BART), San Francisco, CA, 11/2021 – 12/2021
Historic Preservation Specialist. ICF was scoped to prepare 10 DPR 523 forms to evaluate various properties in the BART system for NRHP and CRHR eligibility. Nicole conducted fieldwork in documentation and photography for multiple BART station interiors and exteriors throughout the Bay Area, and researched and composed a California DPR 523 form for the Montgomery Station.
Delta Conveyance Program—California Department of Water Resources (DWR), San Joaquin Valley, CA, 10/2021 – 12/2022 Historic Preservation Specialist. ICF supports the DWR in the environmental review and planning process by creating new CEQA and NEPA documents, consultation on endangered species, and establishing programmatic agreements for Cultural and Tribal Years of Experience
Professional start date: 05/2018
ICF start date: 07/2021
Education
MS, Historic Preservation,
University of Pennsylvania, 2021
BA, Architecture, University of
Kentucky, 2018
Certifications/Registrations
Secretary of the Interior’s
Professional Qualification
Standards for Architectural History
Professional Affiliations
Memberships with the National
Trust for Historic Preservation,
Vernacular Architecture Forum,
and the Society of Architectural
Historians
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resources. Nicole researched, updated, and edited nearly twenty California DPR 523 forms for known eligible and ineligible historic properties. Nicole also conducted and compiled archival research in the Alameda, Contra Costa, and San Joaquin Counties Clerk-Recorder offices for deeds, building permits, and architectural drawings.
1421 Old County Road—Madison Group, Unincorporated San Mateo County, CA, 08/2021 – 11/2021
Historic Preservation Specialist. Nicole performed cultural resources research of industrial and commercial properties within unincorporated San Mateo County. Nicole prepared, wrote, and compiled five California DPR 523 forms, including primary records, building descriptions, and support imagery for properties within the APE. She also researched and wrote a historic context and site history for postWorld War II industrial development in San Mateo County to support a built technical report.
Richards Boulevard I-5 Interchange PA&ED—City of Sacramento, Sacramento, CA, 07/2021 – 10/2021
Historic Preservation Specialist. ICF supports the City of Sacramento and Caltrans in environmental documentation under CEQA and NEPA based on current regulatory and environmental conditions. A series of technical study documentation was completed, including a Historic Property Survey Report.
Nicole updated three California DPR 523 forms for known historic properties and evaluated six other properties built before 1973 to prepare DPR 523 forms. Nicole also wrote historic contexts for Mid-century Modern restaurants and industrial buildings in the Sacramento area.
Edwardian-era Architectural Context Statement at The San Francisco Planning Department— San Francisco, CA, 05/2020 – 09/2020
Citywide Historic Resources Survey Intern. While employed at the San Francisco Planning Department, Nicole conducted historic, photographic, and archival research to compose an Edwardianera Residential Architectural Context Statement as part of a multi-year, comprehensive narrative of San Francisco's historic and cultural resources. Nicole identified patterns of development, building typologies, development significance, and other criteria to create a framework within which preservation staff and other professionals can contextually identify, interpret, and evaluate the city's housing stock from 1901 to 1915. Additional context statement deliverables included ArcGIS-generated maps, technical analysis of local and state regulations, and two-dimensional graphic design.
Historic Preservation, Interpretation, and Community Engagement at The Woodlands— Philadelphia, PA, 08/2019 – 05/2021
Historic Site Assistant. While employed at The Woodlands, Nicole worked closely with the Program/Operations Manager to support social programs, site interpretation, and collaboration with community partners. Nicole created educational and promotional content for the organization's official website and social media accounts, including ArcGIS-supported digital tours, digitized photographic collections, published local histories, and branded graphic design. As both a historic site and a public park, The Woodlands hosted many public events and community engagement opportunities while preserving the historic landscape and buildings. Nicole partnered with local historical and arts organizations to develop and support educational programs for the greater West Philadelphia community, including a volunteer gardening program, membership events, historic reenactments, and fundraisers.
Employment History
ICF. Historic Preservation Specialist. San Francisco, CA. 07/2021 – Present.
The Woodlands. Historic Site Assistant. Philadelphia, PA. 08/2019 – 05/2021.
San Francisco Planning Department. Citywide Historic Resources Survey Intern. San Francisco, CA. 06/2020 – 09/2020.
Luckett & Farley. Architectural Designer. Louisville, KY. 05/2018 – 08/2019.
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Diana C. Roberts, MA
Environmental Planner/Project Coordinator
Ms. Roberts is a senior writer and project manager in ICF’s San Jose office. As a project manager, she prepares and reviews California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) environmental compliance documents, coordinates the activities of multidisciplinary teams, and facilitates communication and information flow among team members. As a writer, she focuses on geological resources, paleontological resources, hazards and hazardous materials, and agricultural lands analyses for CEQA/NEPA environmental compliance documents and technical reports. She works on a variety of development, local jurisdiction planning, road and rail transportation, environmental restoration, and water and conservation planning projects to ensure that deliverables meet client needs and regulatory requirements.
Project Experience
Facebook Willow Village EIR—City of Menlo Park, CA, 2020 – Present
Task Lead. Ms. Roberts serves as task lead for geology, soils, paleontological resources, and hazards and hazardous materials.
This project would redevelop an approximately 59-acre industrial site, plus 2 parcels west of Willow Road, as a multiphase, mixed-use development. The project would construct new buildings, establish various open space areas, install infrastructure within a new Residential/Shopping District, Town Square District, and Campus District, alter two parcels to accommodate realignment of Hamilton Avenue, and construct an undercrossing to provide tram and pedestrian access to neighboring Facebook campuses. Primary issues include hazards and hazardous materials.
1075 O’Brien Drive IS/Mitigated Negative Declaration (MND)— City of Menlo Park, CA, 2020 – 2021
Technical Lead. Ms. Roberts served as technical lead for geology, soils, paleontological resources, and hazards and hazardous materials. This project would construct an industrial building for research and development, commercial, and office uses, along with a five-level parking structure. The project includes new hazardous materials storage bunkers and a utility yard.
1125 O’Brien Drive IS/MND—City of Menlo Park, CA, 2019 – 2021 Technical Lead. Ms. Roberts served as technical lead for geology, soils, paleontological resources, and hazards and hazardous materials. This project would construct an industrial building for research and development uses, as well as surface parking. Primary issues include hazards and hazardous materials.
SRI International Campus Modernization Project EIR—City of Menlo Park, California (2015–2016)
Technical Lead. Ms. Roberts served as technical lead for geology, soils, and paleontological resources. SRI International proposed to modernize its campus with phased development over the next 25 years, amend the existing employee cap, and modify other land use regulations governing the site.
Years of Experience
Professional start date: 08/1997
ICF start date: 01/2004
Education
MA, Linguistics, Cornell University,
1991
BS, Applied Psychology, Georgia
Institute of Technology, 1982
Professional Affiliations
American Geophysical Union
Association of Environmental
Professionals
Professional Soil Scientists
Association of California
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San Francisco Housing Element Update—City and County of San Francisco, CA, 2021 – Present Task Lead. Ms. Roberts serves as task lead for geology, soils, and paleontological resources. This project will update the Housing Element to meet future housing demands. The Housing Element update would shift an increased share of the City and County of San Francisco’s future housing growth to transit corridors and low-density residential districts.
The Hub Plan, 30 Van Ness Avenue Project, 98 Franklin Street Project, and Hub Housing Sustainability District Program and Project Initial Study (IS) and Environmental Impact Report (EIR)—City and County of San Francisco, CA, 2018 – 2020 Technical Lead. Ms. Roberts served as technical lead for geology, soils, seismicity, and paleontological resources and hazards and hazardous materials. The proposed Hub Plan would change the residential density of the Hub Plan area and increase height limits on buildings. The Hub Plan area is entirely within the Market and Octavia Plan Area. It is also within the Downtown/Civic Center, SoMa, Western Addition, and Mission neighborhoods..
West Oakland Link CEQA and NEPA Evaluation—Bay Area Toll Authority/California Department of Transportation (Caltrans), San Francisco/Oakland, CA, 2020 – Present Project Manager/Technical Author. Ms. Roberts serves as project manager and technical author for geology and soils, paleontological resources, and hazards and hazardous materials. This project would construct a bicycle path, elevated for approximately 1.1 miles of its overall 2.7-mile length, in an area of West Oakland with dense traffic, traffic structures, industrial uses, and emerging residential and mixeduse centers. The project is complex due to the industrial nature of the site and agency and private stakeholders. Primary issues include air quality, noise, aesthetics, biological resources, and historical resources.
Station District Specific Plan Existing Conditions Report and EIR—City of Union City, CA, 2019 – Present
Technical Lead. Ms. Roberts serves as technical lead for geology, soils, and paleontological resources.
This project involves developing an Existing Conditions Report and EIR for the update to the 2006 Decoto Industrial Park Study Area Specific Plan (now referred to as the Station District Specific Plan). The purpose of the Station District Specific Plan is to promote the redevelopment of an area of Union City occupied by aging industrial uses, by replacing it with a mix of office, light industrial, retail, and residential uses.
San Bruno Bayhill Specific Plan EIR—City of San Bruno, CA, 2017 – 2021 Technical Lead. Ms. Roberts served as technical lead for geology, soils, and paleontological resources, and hazards and hazardous materials. This project involved developing an Existing Conditions Report and EIR for a new Specific Plan for the 73-acre Bayhill Office Park, which is San Bruno’s largest employment cluster, employing about one-third of the 15,000 employees in the city. The project would accommodate the anticipated expansion of YouTube by adding additional office square footage, while creating a pedestrian-friendly and cohesive mixed-use community that enhances the area’s identity and image and provides greater linkages to nearby public transportation opportunities.
California High-Speed Train, Los Angeles to Anaheim Section Environmental Impact Statement (EIS)/EIR—California High-Speed Rail (HSR) Authority, Los Angeles and Orange Counties, CA, (Subconsultant to STV), 2017 – Present
Deputy Project Manager/Task Lead. Ms. Roberts serves as deputy project manager and task lead for agricultural and paleontological resources and as technical author for geology, soils, seismicity, hazardous materials, and wastes; for the introduction to analysis; and for the preferred alternative. This project section of the California HSR System would extend approximately 30 miles, starting at Los Angeles Union Station south to the Anaheim Regional Transportation Intermodal Center in Anaheim, with stations in between. This corridor runs through a narrow and constrained urban environment, with other rail operators in the area.
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Zachary Cornejo, MS
Environmental Planner
Zachary Cornejo is an environmental planner with more than four years of experience working on a range of habitat conservation plans, development, public works, and transportation projects. He has experience preparing environmental documentation and technical studies in compliance with California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), and the National Transportation Act of 1966 (Section 4(f) process).
Zachary’s experience includes all aspects of project management, including environmental documentation, technical study preparation, subcontractor oversight, managing project budgets and schedules, and coordination with federal, state, local agencies.
Project Experience
San Francisco Housing Element Update EIR—San Francisco
Planning Department, San Francisco, CA, August 2021 –
Present.
Environmental Planner. The San Francisco Planning Department is proposing to update the housing element of the San Francisco General Plan. The EIR evaluates the impacts that could result from adoption and implementation of the San Francisco Housing Element 2022 Update, which is an updates to the adopted 2014 Housing Element of the general plan. Zachary serves as the primary author of the public services, parks and recreation, wildfire, minerals, and agricultural sections of the EIR.
Mission Bay School Project—San Francisco Unified School District, San Francisco, CA, December 2020 – August 2021.
Environmental Planner. Zachary supported the preparation of the focused EIR and initial study prepared for this project and served as the primary author of the Utilities and Service Systems section. The Utilities and Service Systems section analysed impacts to water supply, wastewater, stormwater, solid waste, and electricity and telecommunications facilities associated with the project. The project included the construction of a multi-story, up to 105,700-square-foot school, which would include a preschool, transitional kindergarten, kindergarten-through-fifth grade elementary school, linked learning hub, professional learning space, outdoor learning area, outdoor play area, and paved surface parking lot.
San Rafael Transit Center Project—Golden Gate Bridge,
Highway, and Transportation District, San Rafael, CA, 2020 – Present.
Environmental Planner. Zachary served as the primary author of the Transportation section of the project EIR. Additionally, Zachary served as the co-author of the Aesthetics/Visual Impacts section of the EIR. This project plans to construct a new transit center in the downtown portion of the City of San Rafael to address existing operational deficiencies and provide a safe and appealing center for public transit. The project is high profile and located within an urban environment result in complex environmental constraints pertaining to community impacts, noise impacts, traffic impacts, and aesthetic/visual impacts.
Years of Experience
Professional start date: 06/2017
ICF start date: 11/2020
Education
MS, Natural Resource
Stewardship, Colorado State
University, 2019
BS, Environmental Science and
Management, University of
California Davis, 2017
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Corby Battery Energy Storage System—City of Vacaville, CA, 02/2021 – Present Environmental Planner. ICF is preparing a critical issues analysis, EIR, and conditional use permit to construct a new battery energy storage system (BESS) facility in the northeast portion of the City of Vacaville. The BESS facility would help the state secure its electrical utility systems during the summer and fall season in accordance with Governor Newson’s emergency mandate in February 2021. The proposed project would construct approximately 60 acres of new BESS facilities to capture unused electricity produced during high generation periods for use during low generation periods. Issues associated with this project include land use conflicts, labor union disputes, and impacts to wetlands and water of the US. water and stormwater, air quality, and visual resources Zachary has drafted the critical issues analysis and is assisting with project coordination.
State Route 131 Capital Preventative Maintenance Project—Caltrans District 4, Marin County, CA, November 2021 – Present.
Project Manager. Zachary manages the preparation of the project IS/MND and coordination with Caltrans the production of the project description. Caltrans District 4 implemented the approximately 4.5 mile long project in Marin County t to improve the serviceability and ride quality of SR 131 along. Project improvements include improving existing safety features, upgrading signage, improving pavement delineation, rehabilitating drainage facilities, and modifying electrical systems within the Project area.
Last Chance Grade Project—Caltrans District 1, Crescent City, CA, 2020 – Present.
Deputy Project Manager. Zachary coordinates with Caltrans and biological subconsultants to ensure that biological surveys are conducted according to agreed upon standards. Specifically, Zachary manages information and equipment needs for biological subconsultants and conveys survey status and concerns to Caltrans on a weekly bases. This project plans to reconstruct a 3-mile segment of US 101, between Klamath and Crescent City, that is subject to persistent landslides and road failures. The project alignments are located in a highly sensitive biological area and Caltrans has required extensive biological surveying to document existing conditions and accurately forecast project impacts.
State Route 239 Project—Contra Costa County Transportation Authority, 2020 – Present.
Deputy Project Manager. Zachary coordinates with project stakeholders and regulatory agencies and assists the project management team with directing internal document preparation and review.
Additionally, Zachary works in tandem with the project manager to ensure that subconsultants have updated project details and project site access permissions. This project plans to construct a new state route north-south connection in eastern contra costa and alameda counties. The project is high profile and complex and includes a number of environmental constraints, primarily including wetland resources, biological resources, community impacts, noise impacts and traffic impacts.
Employment History
ICF. Environmental Planner. San Francisco, CA. 11/2020 – Present Dewberry | Drake Haglan. Staff Environmental Scientist. Sacramento, CA. 01/2019 – 10/2020.
Drake Haglan & Associates. Associate Environmental Planner. Sacramento, CA. 06/2017 – 01/2019.
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Katrina Sukola
Project Role: Hydrology and Water Quality
Katrina Sukola has experience in water and sediment quality, metal and nutrient analysis, and contaminant analysis in aquatic environments. She has managed and conducted fieldwork including river and coastal assessments such as the U.S. EPA’s National Coastal Assessment, habitat assessments for herring, restoration projects including habitat restoration for red-legged frogs in the Eldorado National Forest, and monitoring programs for marine aquatic invasive species. Katrina has also designed and implemented environmental monitoring programs and coordinated fieldwork including surface and stormwater sampling.
Katrina prepares a variety of environmental documents including Environmental Impact Reports/Statements (EIRs/EISs),
Environmental Assessments (EAs), Initial Studies (ISs), Mitigated Negative Declarations (MNDs), and technical reports related to water resources, and experienced in environmental compliance pursuant to the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA). She is thoroughly familiar with water resource issues, water quality regulatory compliance, and experienced with review of permits such as wastewater, stormwater, National Pollutant Discharge Elimination System (NPDES), and municipal separate storm sewer system (MS4) permits, and environmental management plans including ocean management plans and fisheries management policy.
Project Experience
Facebook Willow Village EIR—City of Menlo Park, CA, 05/2020 – 04/2022
Hydrology and Water Quality Lead Author. Katrina serves as task lead for surface water hydrology, groundwater resources, water quality, and flood impacts. This project would redevelop an approximately 59-acre industrial site, plus 2 parcels west of Willow Road, as a multiphase, mixed-use development. The project would construct new buildings, establish various open space areas, install infrastructure within a new Residential/Shopping District, Town Square District, and Campus District, alter two parcels to accommodate realignment of Hamilton Avenue, and construct an undercrossing to provide tram and pedestrian access to neighboring Facebook campuses. Primary issues include existing contaminated groundwater, increased flooding, and adaptation to sea level rise.
Bayhill Specific Plan EIR— City of San Bruno, California, 3/2019 – 09/2021
Hydrology and Water Quality Lead Author. The Bayhill Specific Plan Area encompasses approximately 92.2 acres and made up of 17 large parcels. The Plan Area is part of a 20-year campus expansion plan to be developed in five phases. The project considers approximately 2.46 million square feet of new commercial and potentially residential development, with significant subterranean parking. Katrina authored the hydrology and water quality section of the EIR.
Years of Experience
Professional start date: 08/2004
ICF start date: 06/2015
Education
MS Chemistry, University of
Manitoba, 2003
BS Environmental Chemistry,
University of Waterloo, 2001
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Southline Specific Plan EIR — City of South San Francisco, South San Francisco, California, 03/2020 – 04/2022
Hydrology and Water Quality Lead Author. The Southline Specific Plan encompasses the 26-acre Southline Specific Plan Area. The proposed project would demolish all existing industrial uses on-site and construct seven office buildings, an amenities building, underground parking throughout the site, a parking structure, a new road connection, and approximately 369,000-square feet of open space.
Development of the proposed project would be phased, including a Phase I. In total, the project is anticipated to have a maximum building area of 2.8 million-square feet. Katrina authored the hydrology and water quality section of the EIR.
751 Gateway Boulevard Project EIR - San Francisco No. 40, LLC, City of South San Francisco, California, 1/2020 – 6/2020
Hydrology and Water Quality Lead Author. Katrina authored the Hydrology and Water Quality section for the 751 Gateway Boulevard Project Environmental Impact Report (EIR). The project included redevelop of a 7.4-acre, irregularly shaped site within the City of South San Francisco’s Gateway Specific Plan planning area. The proposed project involves the construction of a seven-story building with approximately 208,8000 sf of usable space (60 percent research and development uses, and 40 percent office uses).
555 & 777 West Middlefield EIRs—City of Mountain View, California, 12/2017 – 10/2021 Hydrology and Water Quality Lead Author. The 555 West Middlefield Project includes retaining the 402 existing multi-family residential units and the construction of 348 new residential units in 2 separate buildings on 7 acres of existing surface parking lot. The 777 West Middlefield Project includes the demolition of the existing on-site buildings and construction of up to 716 new residential units in 3 buildings with subterranean parking.
1075 O’Brien Drive IS/Mitigated Negative Declaration (MND)—City of Menlo Park, CA, 11/2020 – 04/2021
Hydrology and Water Quality Lead Author. Katrina served as technical lead for surface water hydrology, groundwater resources, water quality, and flood impacts. This project would construct an industrial building for research and development, commercial, and office uses, along with a five-level parking structure. Primary issues include changes in stormwater runoff and development within the 100- year floodplain.
1125 O’Brien Drive IS/MND—City of Menlo Park, CA, 10/2019 – 06/2021 Hydrology and Water Quality Lead Author. Katrina served as technical lead for surface water hydrology, groundwater resources, water quality, and flood impacts. This project would construct an industrial building for research and development uses, as well as surface parking. The project includes reduced impervious surfaces and bioretention area and flow-through planter to capture and treat runoff.
SF Giants Mission Rock Seawall Lot 337 Pier 48 EIR—Seawall Los 37 Associates LLC, San Francisco, California, 09/2015 – 06/2017
Hydrology and Water Quality Lead Author. Katrina authored the Hydrology and Water Quality section for the SF Giants Mission Rock Seawall Lot 337 Pier 48 Project EIR documents. The 27-acre mixed use project involves development of residential, commercial, light industrial, active/retail, and open space as well as the rehabilitation and reuse of Pier 48. The project is located adjacent to marginal wharf, China Basin Park and Terry A. Francois Boulevard in the City of San Francisco.
Facebook Constitution Campus Expansion—City of Menlo Park, California, 5/2015 – 08/2016 Hydrology and Water Quality Specialist. Katrina authored the Hydrology and Water Quality section for the Facebook Constitution Campus Expansion Environmental Impact Report (EIR) documents. The project included the redevelopment of an existing industrial site with two new office buildings and a hotel. The project is located within the jurisdiction of the San Francisco Bay Water Board.
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Key Role
Mr. Doezema focuses on affordable housing nexus, fiscal and economic impact analysis, successor agency finance services and sports facilities.
Inclusionary Housing and Affordable Housing Nexus Analyses Mr. Doezema has experience with affordable housing nexus and inclusionary housing assignments for a wide range of communities throughout California. Recent assignments have included a multi-jurisdiction nexus study covering 12 Bay Area jurisdictions, Boulder CO, Emeryville, Newark, Hayward, Fremont, and Mountain View. Large city experience includes San Diego, San Jose, San Francisco and Honolulu. He has prepared project-specific affordable housing analyses addressing the Facebook Campus in Menlo Park and the Stanford Medical Center in Palo Alto.
Fiscal and Economic Impact Analysis
Mr. Doezema has experience preparing fiscal impact analyses on projects throughout California spanning a wide variety of land uses including master planned communities, military base reuse plans, medical facilities, and mixed-use projects. Recent assignment include a fiscal impact analysis of a voter initiative in Alameda and a fiscal and economic impact peer review of an NFL stadium in Inglewood.
Successor Agency Finance
Mr. Doezema assists cities and counties in relation to redevelopment dissolution including preparation and review of recognized obligation payment schedules, cash flow analyses, and fiscal consultant reports for refinance of tax allocation bonds. He has been responsible for on-going pass through calculations for all 13 successor agencies in San Mateo County on behalf the County Controller’s Office.
Sports Facilities
Mr. Doezema had a key role in KMA’s services to the City of Santa Clara on the Levi’s Stadium project and negotiations with the San Francisco 49ers. Mr. Doezema was involved from the initial concept through stadium opening and was responsible for analyzing numerous aspects of the project including public and private construction finance sources, funding of on-going operations of the Stadium Authority, fair market rent for the City’s land, and fiscal and economic impacts.
Professional Credentials
Mr. Doezema holds a master’s degree in urban planning and a bachelor’s degree in civil and environmental engineering from the University of Michigan, Ann Arbor.
DAVID DOEZEMA
Mr. Doezema is a Principal in Keyser Marston Associates’ San Francisco office with 15 years’ experience in real estate and economic consulting.
Years in
the Industry
15+
Keyser Marston Associates
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Gary K. Black, AICP, President
Education
Master of City Planning in Urban Transportation, University of California at Berkeley
Bachelor of Arts in Geography, University of California at Los Angeles Professional Associations
American Institute of Certified Planners
Institute of Transportation Engineers
Experience
Since 1982, Mr. Black has directed a number of transportation planning, traffic engineering, parking, and transit studies. He has prepared transportation plans for the Cities of San Jose, Palo Alto, San Mateo, and San Carlos, and areawide plans for reuse of the Bay Meadows racetrack site in San Mateo, the Cargill salt ponds site in Redwood City, and many parts of San Jose (North San Jose, Downtown, Edenvale, and Evergreen). He has prepared traffic studies for new development in most cities within the Bay Area. He also has prepared numerous parking studies, including downtown parking studies for San Carlos, San Mateo, Gilroy, and San Jose.
Representative Projects
• Areawide Transportation Plans:
Circulation Elements for General Plans in San Mateo, Sunnyvale, San Carlos, and Palo Alto.
Bay Meadows – Hexagon prepared the transportation plan for redevelopment of the Bay Meadows Race Track in San Mateo into a mixed-use, transit oriented development.
San Carlos - Citywide study involved estimating and analyzing the traffic conditions that would occur from buildout of known development sites within the city. Intersection levels of service were calculated and recommendations were made for possible transportation network improvements.
North San Jose – Hexagon developed a revised development policy for North San Jose that included a long-range forecast of traffic conditions and development of a long list of necessary transportation improvements – both roads and transit. The policy resulted in the adoption of an impact fee to fund transportation improvements.
Redwood City – Hexagon has done the transportation planning for the proposed reuse of the Cargill salt ponds in Redwood City. The potential reuse includes essentially the development of a new town with 12,000 homes, office buildings, a shopping center, and schools. • Campus Studies:
Foothill College –The campus is served by one ring road that is accessed through a single intersection. Hexagon staff recommended that the ring road be made one-way. Other recommendations were also made for better signage and lighting around the ring road.
City College – Hexagon staff was hired to measure parking demand and to determine the amount of new parking needed. Hexagon staff conducted parking occupancy surveys. Student parking in neighborhoods was estimated by comparing overnight occupancy to occupancy at typical student peak times.
IBM Campus - Hexagon staff was hired to address various problems occurring on the internal roads.
Many recommendations came out of the study, including modifying speed limits, narrowing streets, channelizing pedestrian crossings, adding signals, and modifying intersection geometries to improve sight distance.
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• Site Traffic Analyses:
For offices, hotels, restaurants, residential subdivisions, apartments, schools, warehouses, industrial complexes, and mixed-use developments in San Jose, Santa Clara, Sunnyvale, Milpitas, Los Gatos, Fremont, Monterey, Palo Alto, Menlo Park, Redwood City, San Carlos, San Mateo, Los Altos, Santa Rosa, Napa, Hayward, Bakersfield, Richmond, Concord, and Cupertino, California. These included estimation of future trip generation, impacts on adjacent intersections, and site-specific pedestrian and auto circulation issues such as driveway and crosswalk locations. • Corridor Studies:
Route 238 Bypass – Mr. Black evaluated several transportation alternatives to the proposed Rte. 238 Bypass in Hayward. The Planning Area 2 Travel Forecasting model was used to project future traffic in the Central County area. The basis of the evaluation was to analyze the effects of each scenario in terms of (a) changes in traffic volumes on major roads and freeway segments, (b) congested versus uncongested vehicle miles traveled (VMT), and (c) the impacts on major street intersection operations.
• Parking Studies:
San Carlos – Staff believed that the available parking spaces were utilized to such an extent that any future development could not be accommodated. It was determined that future development could be accommodated only by planning a parking structure. A suitable site was identified, and a threelevel parking structure was designed (one level underground and two levels above). To help the financial feasibility of the parking structure, it was designed to have two levels of housing above.
San Mateo – Due to recent and projected growth, many downtown merchants believed that more parking facilities were needed. Surveys revealed that the existing parking situation was adequate, although during peak times customers sometimes had to settle for less desirable spaces because the prime spaces were taken by employees. The study was able to show that a relatively modest increase in downtown parking meter rates combined with a small property assessment could finance an additional parking structure.
• Major Developments:
Valley Fair – Valley Fair is a 1.2 million square foot regional mall that was proposed for enlargement by approximately 300,000 square feet.
Santana Row – This project transformed a 1960’s era shopping center into a mixed-use “Main Street” style shopping, entertainment and residential center.
Oakridge Mall – The proposed expansion consisted of the addition of 85,000 square feet of movie theater space plus additional retail and restaurant space.
Evergreen Specific Plan - The plan called for the construction of over 4,000 dwelling units on about 600 acres. Hexagon staff analyzed both on-site and off-site traffic impacts of the plan and developed the circulation element of the EIR.
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Ollie Zhou, T.E., Vice President & Principal Associate
Education
Bachelor of Science – Civil & Environmental Engineering, University of California – Berkeley
Professional Associations
Member of the Institute of Transportation Engineers
Registered Professional Traffic Engineer in the State of California (TR 2857) Experience
Since January 2014, Mr. Zhou has managed a large variety of traffic engineering and transportation planning projects for both the public and private sectors throughout the greater San Francisco Bay Area.
These projects mainly include travel demand model validation and application, VMT analysis, general plan updates and area plans, and traffic impact studies. Mr. Zhou is experienced in managing large-scale projects and areawide plans with prolonged schedules and complicated work scopes. Mr. Zhou mainly utilizes the CUBE software package for travel demand model applications, and manage a variety of projects conducted with Synchro, SimTraffic, Vistro, TRAFFIX software.
Representative Projects
• Travel Demand Forecasting Model Development and Application Projects:
Menlo Park Citywide Model – Model refinement and validation. Model application for the Willow Village/Facebook project, VMT policy update, and Housing Element Update Sunnyvale Citywide Model – Model refinement and validation. Model application for the Moffett Park Specific Plan, Sunnyvale General Plan Update, Lawrence Station Area Plan, Peery Park Specific Plan, and Sunnyvale Traffic Impact Fee.
San Mateo Citywide Model – Model development, refinement and validation. Model application for the San Mateo Traffic Impact Fee.
10th St and 11th St two-way street conversion, San Jose – Local model validation and forecasting link-level and intersection-level volumes.
Gilroy Downtown Specific Plan with High-Speed Rail (HSR) Station, Gilroy – Incorporated boarding-alighting data provided by HSR Authority at Gilroy Caltrain Station into the Gilroy Citywide Model to analyze three downtown specific plan alternatives. • Vehicle-Miles Travel (VMT) Analysis for residential, office, hotel, school, area plans, Housing Element Updates, and mixed-use developments throughout the greater Bay Area. Representative projects include:
Willow Village/Facebook, Menlo Park – 1.6 million s.f. office, 1,730 housing units, 200,000 s.f. retail, 193-room hotel; project included updating City’s VMT policy, and incorporating specific project characteristics into the travel demand model for VMT calculations. Menlo Park Housing Element Update – CEQA analysis for HEU with 4,000 housing units beyond GP buildout, spread across 16 sub-areas.
Avenue School, San Jose – developed a hybrid VMT methodology using a combination of travel demand model and off-model processes to analyze private school; project included a 2,700 student pre-k to grade 12 private school. Using available private school student data, a custom distribution model was developed for this project.
Danville Housing Element Update – CEQA analysis for HEU with 4,500 housing units among 8 opportunity sub-areas
Moffett Park Specific Plan, Sunnyvale – CEQA analysis for specific plan with 33 million s.f. office/R&D, 20,000 housing units. Project incorporated specific project characteristics into the travel demand model for VMT calculations.
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Sobel Mixed-Use Development, Salinas – developed VMT methodology for a mixed-use development with 37,000 s.f. retail, 96-room motel, 4 restaurants, separate service station. • Over 50 Traffic Analyses/Traffic Feasibility Studies for area-wide plans, offices, hotels, apartments, schools, daycare centers and multiple-use developments throughout the Bay Area. • Traffic Simulation/Signal Coordination Studies for various congested corridors in San Mateo, Los Gatos, and Sunnyvale.
• Traffic Impact Fee (TIF) Update Studies for the City of San Mateo and the City of Sunnyvale.
Conducted nexus studies and calculated appropriate impact fees for the TIF Update projects. • Multi-Modal Analysis for the Palo Alto General Plan Update in Palo Alto, CA. This study included analyzing the existing and future roadway segment level-of-service for all of automobile mode, pedestrian mode, bicycle mode, and transit mode. This study followed the multi-modal analysis guidelines outlined in the Highway Capacity Manual (HCM), 2010 Edition. • Bicycle Level of Service Analysis for the Magee Ranch project in Danville, CA. This study utilized the bicycle level of service methodology for two-lane highway segments outlined in the Highway Capacity Manual (HCM), 2010 Edition.
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Ling Jin, Associate
Education
Master of Science—Civil Engineering, The University of Texas at Austin Master of Engineering—Civil Engineering, Nanyang Technological University, Singapore
Bachelor of Science—Civil Engineering, Tsinghua University, China Experience
Since joining Hexagon in 2004, Ms. Jin has participated in a variety of transportation engineering and planning projects throughout the Bay Area. Prior to joining Hexagon, Ms. Jin worked for two years on travel demand modeling and transportation planning projects in Philadelphia, PA. Her projects include transportation impact analyses for environmental impact reports, traffic feasibility studies, multimodal studies, travel behavior analyses, transportation demand management plans, and parking studies. Ms.
Jain has experience with TRAFFIX, Synchro/Simtraffic, ArcGIS, and Vistro software packages.
Representative Projects
•Transportation Analyses for area-wide plans. Representative projects include Patrick Henry Drive Specific Plan in Santa Clara, CA, and Freedom Circle Focus Area Plan in Santa Clara, CA • Traffic Impact Analyses and Vehicle-Miles Travel (VMT) Analysis for offices, apartments, schools, and mixed-use developments throughout the Bay Area. Representative projects include:
200 Twin Dolphin Drive Office Development - Redwood City, CA 505 East Bayshore Road Residential Development - Redwood City 1350 Adams Court Office EIR - Menlo Park, CA
3723 Haven Avenue Hotel Transportation Analysis - Menlo Park, CA 550 Piercy Road Industrial Development – San Jose, CA • Transportation Demand Management (TDM) Plans for both small and large projects in a variety of settings, incorporating current best practices for reducing single-occupant vehicle trips. Each plan has been tailored to the specific project and the requirements of the community where it is located.
Representative projects include 123 Independence Drive TDM Plan in Menlo Park, 610 Walnut Street Office Development TDM Plan in Redwood City, and Greystar Main Street Mixed-use Development TDM Plan in Redwood City.
• Traffic Operation Analyses and Parking Studies for office, residential, retail, and school projects.
These studies included transportation operation analyses, site access and on-site circulation analyses, conducting surveys of existing parking demand, calculations of required parking supply for the proposed projects, and shared parking analyses. Representative projects include the 3700 Thomas Road Daycare in Santa Clara, 1001 Shoreline Boulevard Residential Development Parking Study in Mountain View, and 4856 El Camino Real Residential Development in Los Altos. • Travel Demand Forecasting Model Development and Applications:
City of Sunnyvale General Plan Update; Sunnyvale, California. Prepared demographic data for model calibration and development.
City of Palo Alto General Plan Update; Palo Alto, California. Prepared demographic data for model calibration and development and calculate intersection Level of Services. C/CAG El Camino Real Corridor Preliminary Traffic Study. Coded highway networks for project alternatives. Estimated traffic demand and analyzed level of service for studied intersections. 2004/2005 C/CAG Model Update; San Mateo, California. Prepared highway network and demographic data for the updated travel demand model for San Mateo County, California.
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Appendix B
Keyser Marston Associates – Housing Needs Assessment Scope Page I-1.121
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2040 BANCROFT WAY, SUITE 302 Berkeley, CALIFORNIA 94704 PHONE: 415 398 3050 FAX: 415 397 5065 900b-1817-ICF.docx; jf
WWW.KEYSERMARSTON.COM 99900
ADVISORS IN:
REAL ESTATE
AFFORDABLE HOUSING
ECONOMIC DEVELOPMENT
SAN FRANCISCO
A. JERRY KEYSER
TIMOTHY C. KELLY
DEBBIE M. KERN
DAVID DOEZEMA
KEVIN FEENEY
LOS ANGELES
KATHLEEN H. HEAD
JAMES A. RABE
GREGORY D. SOO-HOO
KEVIN E. ENGSTROM
JULIE L. ROMEY
TIM BRETZ
SAN DIEGO
PAUL C. MARRA
July 26, 2022
Kirsten Chapman
Project Manager
ICF
201 Mission Street, Suite 1500
San Francisco, CA 94105
Re: Proposed Scope of Services to Prepare a Housing Needs Assessment for the Parkline Project
Dear Kirsten:
Keyser Marston Associates, Inc. (“KMA”) is pleased to present the enclosed proposed scope of services to prepare a Housing Needs Assessment (“HNA”) for the City of Menlo Park addressing the proposed Parkline Project (“Project”). The Project is a mixed-use neighborhood with residential and office/research and development (R&D) buildings and supporting amenities. The Project would redevelop the Project site with the following uses:
400 new rental residential units;
Five new office and R&D buildings, an office amenity building, and community building totaling 1.1 million square feet, representing a one-to-one replacement of the portion of existing non-residential floor area proposed to be demolished; Three existing buildings totaling approximately 284,000 square feet would be retained for continued R&D use;
Landscaped publicly accessible open space, totaling 25 acres; and New bicycle and pedestrian pathways.
KMA is exceptionally well qualified to prepare the HNA for the Project based on our broad expertise preparing housing impact studies and project-specific housing needs analyses. Our HNA experience encompasses a wide range of projects in Menlo Park, including the following:
Menlo Gateway
Facebook Campus
Facebook Campus Expansion Project
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Kirsten Chapman July 26, 2022
ICF Page 2
900b-1817-ICF.docx; jf
99900
Menlo Flats
Menlo Portal
Menlo Uptown
1350 Adams Court
Commonwealth Building 3
111 Independence Drive
Willow Village Master Plan Project
The enclosed HNA scope of services includes preparation of an HNA using a methodology generally consistent with prior HNAs prepared for the City. Please let me know if you have any questions or comments regarding this proposed scope of services.
Sincerely,
KEYSER MARSTON ASSOCIATES, INC.
David Doezema
Attachment A: Scope of Services
Attachment B: KMA Rate Schedule
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Attachment A
Scope of Services to Prepare a Housing Needs Assessment (HNA) for the Parkline Project
The following scope of services is for preparation of a Housing Needs Assessment (HNA) addressing the Parkline Project (“Project”). The HNA will address the following major housingrelated topics, to the extent possible:
1) Net impact on housing supply and housing need by income level considering:
a. Housing supply added by the Project;
b. Net impact on worker housing need from removal of existing commercial buildings from the Project site and replacement with new office / R&D buildings, with no net increase in non-residential floor area; and
c. Added worker housing need associated with off-site retail and other services to residents of the new residential units.
2) Estimated geographic distribution of housing needs by jurisdiction; and 3) Qualitative evaluation of potential influence on the regional housing market and potential to cause or contribute to the displacement of existing residents in nearby communities that are vulnerable to displacement.
These housing-related impacts are not required to be analyzed under CEQA but may be of interest to decision-makers and/or the public in evaluating the merits of the Project. The HNA scope and methodology will be generally consistent with HNAs for prior projects in Menlo Park.
As the Project adds residential uses but does not result in a net increase in non-residential floor area, the analysis of potential displacement impacts will be qualitative in nature, consistent with HNAs for previous projects in Menlo Park that were primarily residential in nature.
Task 1 – Project Initiation and Data Collection
The purpose of this task is to identify the availability of data necessary to complete the HNA, identify key analysis inputs and assumptions, and refine the approach to the assignment. As part of this task, KMA will:
(1) Provide a list of data needs to complete the HNA and work with the prime consultant and the City’s project team as necessary to gather the necessary data. (2) Meet with City staff, its consultants, and the project sponsor team to: (a) discuss data and analysis alternatives (b) review technical methodology and approach (c) discuss and agree on schedule.
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Task 2 – Net impact on housing supply and housing need by income category KMA will quantify, by affordability level, the net impact on housing supply and housing demand associated with the Project. The analysis will address the following:
a. Housing Supply Addition by Income Level – The 400 residential units to be added to the housing supply by the Project will be summarized based on the income level(s) applicable to the Below Market Rate (BMR) affordable units and the estimated income level(s) applicable to the market rate units. The income level(s) for market rate units will be estimated based on an analysis of market rents for comparable units. b. Net Impact to Worker Housing Demand – The net impact to worker housing demand will be based on the estimated net change in employment levels from removal of the existing commercial buildings and construction of the new office / R&D space and office amenity building, combined with household size ratios developed from Census data. The net impact to housing demand by income level will be estimated using a methodology consistent with other recent HNAs prepared for the City. The analyses utilize a combination of Bureau of Labor Statistics, Census, and California Employment Development Department data to estimate the household incomes of workers. The analysis will address two scenarios regarding the mix of office / R&D and life sciences tenants since this mix may vary in response to future tenant needs. c. Housing Demand for Off-site Jobs Supported by Residential – Development of new residential units adds to the demand for services such as retail, restaurants, healthcare and education. KMA will prepare an analysis to estimate housing demand by income for workers associated with off-site services to residential units. The analysis will follow a series of steps linking the estimated incomes of residents living in the new units, their demand for goods and services, the number of jobs associated with providing these services, and the housing need by income level of the workers who fill those jobs.
Multiplier effects will be considered as part of the analysis. d. Net Housing Demand / Supply Effect – The net housing supply / demand effects will be computed by combining the findings of the above analyses, including each of the two scenarios regarding the mix of office / R&D and life sciences tenants.
Task 3 - Commuting and Geographic Distribution of Housing Supply / Demand Effects The prior task determines the total housing supply and demand effects irrespective of geography. In this task, the geographic distribution is estimated. The new housing units will be located in Menlo Park while the net change in worker housing needs will reflect the locations where workers live. Estimates of geographic distribution of housing demand effects will be Page I-1.126
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based upon data on commute patterns available through a special tabulation of the U.S. Census and could also incorporate any available commute data for the existing non-residential space.
Task 4 – Relationship to Regional Housing Market and Potential to Contribute to Displacement
Lower income communities in the Bay Area have become increasingly vulnerable to displacement of existing residents. Employment growth, constrained housing production, and rising income inequality are among the factors that have contributed to increased displacement pressures, especially within lower income communities in locations accessible to employment centers where many households are housing-cost burdened. In this task, KMA will draw on the findings of the prior tasks and context materials assembled for prior HNAs prepared for other projects to provide a qualitative evaluation of the potential housing market effects.
The proposed qualitative discussion of housing market effects and displacement is more limited in scope than for past HNAs addressing projects that result in a significant increase in nonresidential uses. The proposed approach reflects the nature of the Project, which adds housing while maintaining the same amount of employment space.
Task 5 – Project Variant
The report will include a discussion of a Project variant with 600 residential units. KMA will quantify and summarize the net impact on housing demand and supply for the Project variant consistent with Tasks 2 and 3. For the Task 4 analysis of displacement impacts, a limited qualitative discussion of the variant will be provided.
Task 6 – Report Preparation
The methodology, data sources, results and implications of the HNA will be documented in a written report. This scope assumes one draft version of the report for review and one final report.
Task 7 – Responses to DEIR Comments
KMA anticipates assisting the City and the prime consultant in preparing responses to comments on the Draft EIR. KMA’s focus will be on comments that are directly related to the HNA. We have included a time and materials budget allowance for KMA to assist with preparation of responses to comments.
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Budget
KMA proposes to complete this scope of services for the Parkline Project on a time and materials basis for an amount not to exceed $45,000 per the estimate below. A copy of our current rate schedule is attached.
Task Budget
Estimate
Task 1 - Project Initiation and Data Collection $3,000
Task 2 – Net Housing Supply / Demand Effect (two scenarios) $20,000 Task 3 – Commuting and Geographic Distribution of Housing Effects $4,000 Task 4 – Relationship to Regional Housing Market and Displacement $5,000 Task 5 – Project Variant $2,000
Task 6 – Report (Draft and Final) $6,000
Task 7 – T&M Allowance for DEIR responses to comments $2,000 Reimbursable Expenses (data purchases) $3,000
Total $45,000
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ATTACHMENT B
KEYSER MARSTON ASSOCIATES, INC.
PUBLIC SECTOR HOURLY RATES
______________________________________________
2022/2023
CHAIRMAN, PRESIDENT, MANAGING PRINCIPALS* $290.00
SENIOR PRINCIPALS* $280.00
PRINCIPALS* $260.00
MANAGERS* $235.00
SENIOR ASSOCIATES $195.00
ASSOCIATES $175.00
SENIOR ANALYSTS $160.00
ANALYSTS $140.00
TECHNICAL STAFF $100.00
ADMINISTRATIVE STAFF $85.00
Directly related job expenses not included in the above rates are: auto mileage, parking, air fares, hotels and motels, meals, car rentals, taxies, telephone calls, delivery, electronic data processing, graphics and printing. Directly related job expenses will be billed at 110% of cost.
Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date.
* Rates for individuals in these categories will be increased by 50% for time spent in court testimony.
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Appendix C
Hexagon – Transportation Scope
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July 22, 2022
ICF
201 Mission Street
San Francisco, CA 94105
Re: Proposal to Prepare a Transportation Impact Analysis for the Proposed Parkline Project in Menlo Park, CA.
Dear Ms. Garcia:
Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare a Transportation Impact Analysis (TIA) for the proposed Parkline project in Menlo Park, CA. The project site located at 333 Ravenswood Avenue is currently occupied by the existing SRI International campus. The project proposes to redevelop the approximately 63-acre site to include 400 new housing units (including affordable housing), 1.1 million s.f. of replacement office and R&D uses, and new community-oriented retail space. A variant project description increasing the residential component to include up to 600 units will also be evaluated.
Residential site access would be provided via driveways on Laurel Street and on Ravenswood Avenue. Access to the office and R&D land uses would be provided via driveways on Ravenswood Avenue and on Middlefield Road.
Scope of Services
The purpose of the transportation study is to satisfy the requirements of the City of Menlo Park, California Environmental Quality Act (CEQA), and the City/County Associations of Governments (C/CAG) Congestion Management Program (CMP). The transportation study will include a VMT analysis and an operational analysis of weekday AM and PM peak-hour traffic conditions. The operational analysis will determine the potential traffic adverse effects caused by the proposed project on up to 25 key intersections, 2 freeway segments, and 4 freeway ramps in the vicinity of the site.
CEQA Analysis
1. VMT Analysis. The project is located mostly within ½ mile of the Menlo Park Caltrain station but is not located in a low VMT zone. Therefore, aside from the retail land use, which can be exempted for its local-oriented nature, the office and residential land uses will require a VMT analysis. Hexagon will coordinate with City staff on the most appropriate approach to evaluate the project’s VMT for its office and residential land uses.
2. VMT Mitigation. If the VMT analysis identifies a significant VMT impact, Hexagon will work with City staff to identify the most appropriate mitigation strategies. It is envisioned that the City may need to work with the applicant team to develop the appropriate mitigation measures. Hexagon will provide technical support in reviewing documents and conducting any necessary analysis. This task assumes up to 20 hours of staff time. Work requiring considerably more effort will require additional budget authorization.
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July 22, 2022
3. Provision of Data to Air Quality and Noise Consultants. It is anticipated that the Air Quality and Noise consultants will need traffic and VMT data for their analysis. This task includes Hexagon staff time to coordinate with the consultants on the data needs, formats, and providing the requested data.
Non-CEQA Operations Analysis
4. Selection of Study Intersections, Freeway Segments and Freeway Ramps. Hexagon will coordinate with the project team and City staff to determine the list of study intersections, freeway segments, and freeway ramps. Decisions such as whether traffic currently generated by existing uses on site, or traffic that can be generated by existing uses on site at full occupancy can be credited towards project trip generation could affect the study scope. This proposal assumes a budget for up to 25 key intersections, 2 freeway segments, and 4 freeway ramps. Additional budget and schedule would be needed if the scope needs to include additional locations.
5. Site Reconnaissance. The physical characteristics of the site and the surrounding roadway network will be reviewed to identify existing roadway cross-sections, intersection lane configurations, traffic control devices, and surrounding land uses.
6. Observation of Existing Traffic Conditions in the Study Area. Field observations of existing traffic conditions will be limited to field-verifying signal timing at signalized intersections during peak hours. Due to COVID conditions, field observations of intersection-level operational issues are not included in this proposal.
7. Data Collection. It is assumed that intersection counts at most study intersections will be provided by City staff. Counts at unsignalized intersections may not be available from the City. Intersection counts collected during COVID conditions will be compared against nearby locations with COVID and pre-COVID counts. This proposal includes collecting peak hour (7-9 AM, and 4-6 PM) turning movements counts at up to 10 locations.
Pedestrian and bicycle counts will be included.
8. Evaluation of Existing Conditions. Existing traffic conditions will be evaluated based on existing traffic volumes at the study intersections. The existing traffic conditions at the key study intersections will be evaluated using the software Vistro, which employs the Highway Capacity Manual (HCM) 6
th Edition methodology for intersection analyses and is the designated level of service methodology for the City of Menlo Park.
9. Project Trip Generation, Distribution, and Assignment. Estimates of trips to be added to the surrounding roadway network by the proposed project will be based on the trip generation rates recommended by the Institute of Traffic Engineers’ Trip Generation Manual, 11th Edition. Potential trip reductions for the project location and mixed-use design will be estimated using the latest MXD model. Trips generated by existing uses on site will be credited based on City input (see Task 3).
Hexagon will run the citywide travel demand forecasting model to determine the trip distribution pattern for the project. Site-generated traffic will be assigned to the roadway network based on the trip generation and distribution pattern. The trip generation, Page I-1.134
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July 22, 2022
distribution, and assignment estimates will be reviewed and approved by City staff prior to initiation of the subsequent tasks.
10. Evaluation of Background Conditions. Background traffic volumes represent a nearterm horizon when the project is anticipated to be completed. Hexagon will work with the team and City staff to define the horizon year. A list of approved, and not-yet constructed or occupied projects will be obtained from City staff. Hexagon will use the travel demand forecasting model to forecast intersection-level traffic volumes and freeway volumes. The model’s land use for the project zone will be reviewed to determine whether additional modifications are needed to generate the background conditions traffic volumes.
Intersection LOS analysis will be completed using the Vistro software.
11. Evaluation of Background Plus Project Conditions. Project-generated traffic will be added to the background condition traffic volumes. Intersection levels of service under project conditions will be evaluated using the Vistro software. Intersection level of service calculations will be conducted to estimate project traffic conditions during the AM and PM peak hours after the completion of the proposed project. Intersection adverse effects associated with the project will be evaluated relative to background conditions.
12. Evaluation of Cumulative Conditions. Cumulative traffic volumes represent a 2040 horizon assuming the buildout of the City’s General Plan, as well as any approved or pending General Plan Amendments. Hexagon assumes that either the cumulative + project model run completed for the Willow Village project, or the cumulative + project model run complete for the Housing Element Update project will be used to represent cumulative conditions. This task does not assume a new model run. The model’s land use for the project zone will be reviewed to determine whether additional modifications are needed to generate the cumulative conditions traffic volumes. Intersection LOS analysis will be completed using the Vistro software.
13. Evaluation of Cumulative Plus Project Conditions. Project-generated traffic will be added to the cumulative condition traffic volumes. Intersection levels of service under project conditions will be evaluated using the Vistro software. Intersection level of service calculations will be conducted to estimate project traffic conditions during the AM and PM peak hours. Intersection adverse effects associated with the project will be evaluated relative to cumulative conditions.
14. Freeway Segment and Ramp Analysis. The magnitude of project trips on freeway segments and ramps near the site will be determined based on the trip assignment task described above. The number of trips on nearby freeway segments and ramps will be compared to the CMP’s threshold. The results of this task will be documented in the traffic study.
15. Site Access, On-Site Circulation and Parking. A review of the project site plan will be performed to determine the overall adequacy of the site access and on-site circulation in accordance with generally accepted traffic engineering standards and to identify any access or circulation issues that should be improved. Parking will be evaluated relative to the City’s parking code.
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16. Signal Warrant Analysis. This proposal assumes that the intersection analysis will include unsignalized intersections. The need for future signalization of these unsignalized study intersections will be evaluated on the basis of the Peak Hour Warrant (Warrant 3 – Part B) in the California Manual on Uniform Traffic Control Devices. The warrant will be evaluated using peak-hour volumes for all study scenarios.
17. Evaluation of Vehicle Queuing. For selected locations where the project would add a significant number of left-turning vehicles, the adequacy of existing/planned storage at turn pockets will be assessed by means of comparison with expected maximum vehicle queues. Vehicle queues will be estimated using a Poisson probability distribution.
18. Bicycle, Pedestrian, and Transit Facilities. A qualitative analysis of the project’s effect on transit service in the area and on bicycle and pedestrian circulation in the study area will be included in the traffic report. This includes sidewalks, bicycle lanes, and amenities to promote the safe use of alternate modes of transportation, and connections to the existing bicycle and pedestrian network.
19. Peer Review of TDM Plan. Hexagon will conduct a comprehensive peer review of the applicant-provided Transportation Demand Management (TDM) Plan. Hexagon will summarize our comments in a draft memorandum and will respond to one round of comments from City of Menlo Park and prepare a final memorandum. This task also includes a peer review of the Final TDM Plan.
20. Variant Analysis. For the project-proposed variant of including up to 600 housing units, Hexagon will qualitatively discuss the project’s VMT impacts, and conduct a quantitative evaluation of the non-CEQA operational issues (intersection LOS analysis, freeway and freeway ramp analysis, queuing analysis, and parking analysis). This proposal assumes that the variant analysis will not materially change the site plan, so a site plan review is not included as part of this task.
21. Description of Recommendations. Based on the results of the level of service calculations, operational issues of the site-generated traffic will be identified and described. Recommendations will be formulated that identify the locations and types of improvements or modifications necessary to alleviate the operational issues.
Improvements could include street widenings, lane additions, changes in lane usage, or modifications to existing traffic signals.
Reports and Meetings
22. Meetings. The fee estimate includes Hexagon staff attendance at the project kickoff meeting, three public hearings, and ten team meetings with the Consultant team/City staff.
Additional meetings will require additional budget authorization.
23. EIR Transportation Chapter. Hexagon will author the EIR Transportation Chapter and include all CEQA-related and any necessary non-CEQA contents. This task includes three rounds of report revisions.
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July 22, 2022
24. TIA Report. Hexagon will prepare a separate TIA report documenting our study methodology and findings for all tasks performed. This task includes three rounds of report revisions.
25. Response to Public Comments. Hexagon will prepare response to public comments as requested (i.e. NOP comments, draft EIR comments). This task assumes up to 40 hours of staff time in preparing responses to comments.
Time of Performance
Since the EIR Transportation Chapter may or may not include non-CEQA analysis, the schedule below assumes that the administrative draft of the EIR Transportation Chapter and the TIA report will be submitted together, at the conclusion of the initial analysis. Barring any unforeseen delays, the administrative drafts will be submitted approximately 12 weeks (major milestones are described below) after: (1) authorization to proceed, and (2) receipt of all required data (such as new count data, the City’s approved trips inventory, and project related information). Upon receiving the first and second rounds of review comments, Hexagon will revise the report within 2 weeks. Upon receiving the third round of review comments, assumed to be minor editorial comments, Hexagon will revise the report within 1 week.
Major Milestones
Week Milestone
Week 3 Provide draft trip generation, distribution and assignment for City review and approval (assume 2-week City review time)
Week 5 Provide preliminary VMT results for City review (assume 2-week City review time) Week 8 Provide preliminary results for non-CEQA analyses (assume 2-week City review time)
Week 12 Provide administrative draft EIR Transportation Chapter, TIA report, and data needs for AQ/Noise
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Cost of Services
The fee for the scope of services will be based on time and expenses up to a maximum budget of $125,000 (see Table 2 for budget breakdown). Also attached is Hexagon’s billing rate by position.
Work not specifically specified in this scope are considered out-of-scope (such as analyzing additional variants, alternatives, revised project description after project initiation), and will require additional budget authorization.
We appreciate your consideration of Hexagon Transportation Consultants for this assignment. If you have any questions, please do not hesitate to call.
Sincerely,
HEXAGON TRANSPORTATION CONSULTANTS, INC.
Gary K. Black
President
Ollie Zhou, T.E.
Principal Associate
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July 22, 2022
Table 1
Budget by Task
Hexagon 2022 Billing Rates
Professional Classification Rate per Hour
President $300
Principal $260
Senior Associate II $240
Senior Associate I $220
Associate II $200
Associate I $175
Planner/Engineer II $155
Planner/Engineer I $130
Admin/Graphics $110
Senior CAD Tech $95
Technician $75
Direct expenses are billed at actual costs, with the exception of mileage, which is reimbursed at the current rate per mile set by the IRS.
Billing rates shown are effective January 1, 2022 and subject to change January 1, 2023. # Task President
Principal
Associate Associate Engineer
Admin/
Graphics
Direct
Expenses Budget
1 VMT Analysis 4 16 5,360$
2 VMT Mitigation 4 16 5,360$
3 Provision of Data to AQ/Noise 8 8 3,680$
4 Selection of Intersections, Freeway Segments, Ramps 4 2 1,260$ 5 Site Reconnaissance 4 $ 800
6 Traffic Condition Observations 8 $ 1,340$ 100
7 Data Collection 8 2,600$ 3,840$
8 Evaluation of Existing Conditions 4 16 4,240$
9 Trip Generation, Distribution, Assignment 2 4 8 8 2 4,700$ 10 Background Conditions 4 16 4,240$
11 Background + Project Conditions 4 $ 800
12 Cumulative Conditions 4 16 4,240$
13 Cumulative + Project Conditions 4 $ 800
14 Freeway Segment and Ramp Analysis 16 4,160$
15 Site Access, On-Site Circulation, Parking 4 8 2,640$ 16 Signal Warrant Analysis 4 $ 620
17 Vehicle Queuing 4 4 1,420$
18 Bike, Pedestrian and Transit Facilities 2 8 2,120$
19 Peer Review of TDM Plan 2 8 24 7,480$
20 Variant Analysis 8 20 6,080$
21 Description of Recommendations 4 8 8 4,880$
22 Meetings 10 24 9,240$
23 EIR Transportation Chapter 10 20 60 4 20,640$
24 TIA Report 4 20 50 14,150$
25 Response to Public Comments 10 30 10,800$
Total 50 200 208 82 8 2,700$ 125,000$
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Appendix D
West Yost – Optional Water Supply Assessment Scope
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6800 Koll Center Parkway
Suite 150
Pleasanton CA 94566
925.426.2580 phone
530.756.5991 fax
westyost.com
July 27, 2022 SENT VIA: EMAIL
Heidi Mekkelson
Principal
ICF
201 Mission Street, Suite 1500
San Francisco, CA 94105
SUBJECT: Proposal for Engineering Services – Preparation of a Water Supply Assessment for the Proposed SRI Parkline Project
Dear Heidi:
As requested, the following is West Yost’s proposed Scope of Services for an optional task to be included in your proposal for Environmental Impact Report (EIR) preparation and environmental consultant services for the City of Menlo Park (City). This scope includes engineering services related to the preparation of a Water Supply Assessment (WSA) for the proposed Parkline Project (Proposed Project), which proposes to update SRI’s research campus, located in Menlo Park, California, and within the Menlo Park Municipal Water (MPMW) service area.
PROJECT UNDERSTANDING
On October 15, 2021, Lane Partners LLC (Project Applicant) submitted an application on behalf of SRI International (SRI) to update SRI’s research campus and create a new transit-oriented, mixed-use district adjacent to the City’s Downtown Area and Caltrain Station. The proposal, called Parkline, will replace and consolidate SRI’s existing facilities and create new housing and open space on the approximately 63.2 acre site. The Parkline project includes, but is not limited to, the following:
• 400 new housing units (apartment units and town homes) • 1.05 million square feet of new office/research and development/life science space to replace outdated research buildings
• 44,000 square feet of new office amenity space
• Retaining 284,000 square feet of office space for SRI’s continued operations • 2,000 square feet of retail space
• 1-acre community athletic field
• Over 25 acres of open space
In addition, the Project Applicant has requested review of a project variant that would include up to 600 residential units.
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Heidi Mekkelson
July 27, 2022
N-M-C-MPMW-LP-2022_SRI
California Senate Bill 610 (SB 610) amended state law, effective January 1, 2002, to improve the link between information on water supply availability and certain land use decisions made by cities and counties. SB 610 sought to promote more collaborative planning between local water suppliers and cities and counties, requiring detailed information regarding water availability to be provided to the city and county decision-makers prior to approval of specified large development projects. The purpose of this coordination is to ensure that prudent water supply planning has been conducted and that planned water supplies are adequate to meet existing demands, anticipated demands from approved projects and tentative maps, and the demands of proposed projects.
SB 610 amended California Water Code sections 10910 through 10915 (inclusive) to require land use lead agencies to:
• Identify any public water purveyor that may supply water for a proposed development project; and
• Request a WSA from the identified water purveyor.
The purpose of the WSA is to demonstrate the sufficiency of the purveyor’s water supplies to satisfy the water demands of the proposed project, while still meeting the water purveyor’s existing and planned future uses. Water Code sections 10910 through 10915 delineate the specific information that must be included in the WSA.
The Proposed Project will be served by MPMW’s existing potable water system. Based on the description of the Proposed Project, a WSA will be required in compliance with the requirements of SB 610.
SCOPE OF SERVICES
Our proposed Scope of Services to prepare the WSA is described below.
Task 1. Evaluate Water Demands for Buildout of the Proposed Project MPMW evaluated future potable and recycled water demandsthrough 2040 as part of the 2020 Urban Water Management Plan (UWMP) planning process. MPMW’s Decision Support System (DSS) Water Demand and Conservation Model was revised by the Bay Area Water Supply and Conservation Agency (BAWSCA) to account for changes that have occurred since the 2015 UWMP was developed. As described in the 2020 UWMP, the baseline year for projections was updated to 2019, population and employment inputs were revised by the City’s Planning Division based on recently approved projects and the 2016 General Plan Update (ConnectMenlo), and a partial rebound scenario was considered to account for inelastic demand changes due to water savings from water rates increases and active conservation programs.
In this task, West Yost will review the current development plans for the Proposed Project and project potable and recycled water demands for the Proposed Project, with and without the project variant. The demands projected for the Proposed Project will be compared against the projected water demand increase available for future growth within the MPMW service area, as projected in the 2020 UWMP.
Task 1.1. Review Available Data
Under this task, West Yost will review available data on the Proposed Project, including the number and type of residential units, square footages of non-residential buildings, number of stories, anticipated occupancy, anticipated landscape areas, recycled water use areas, etc.
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Task 1.2. Project Water Demands for Proposed Project
Based on the information collected and reviewed in Task 1.1, West Yost will project the water demands for buildout of the Proposed Project. Previous water demand projections prepared for MPMW’s Water System Master Plan (WSMP) will be reviewed to assess any changes in the projected demands within the Water Analysis Zone in which the Proposed Project is located.
West Yost will also coordinate with the City and Project Proponents to understand: (1) any water conservation measures to be incorporated into the Proposed Project, including water efficient fixtures; and (2) anticipated Proposed Project completion date to evaluate whether landscape irrigation could be served by recycled water from planned future recycled water facilities, which may reduce potable water use at the Proposed Project site. Recycled water demand projections are included in MPMW’s 2020 UWMP and are consistent with the WBSD’s Bayfront Recycled Water Facilities Plan.
The projected potable and recycled water demands for the Proposed Project site will be compared with those included in MPMW’s 2020 UWMP.
Task 1 Assumptions
• West Yost has budgeted one (1) meeting with MPMW staff to discuss comments on the preliminary potable water demands.
Task 1 Deliverables
• West Yost will submit preliminary potable and recycled water projections for the Proposed Project to MPMW for review and comment prior to proceeding with Task 2.
Task 2. Prepare Water Supply Assessment
West Yost will prepare a WSA for the Proposed Project in accordance with the requirements of SB 610 (as adopted in the California Water Code as Sections 10910-10915). The WSA will be based on information provided by the City and Project Proponents.
Projected water demands for the Proposed Project will be based on those projected in Task 1. The existing and future water supply quantities and supply reliability will be as documented in the MPMW’s 2020 UWMP and will incorporate information provided by the San Francisco Public Utilities Commission (SFPUC) regarding the potential water supply impacts resulting from amendments to the Water Quality Control Plan for the San Francisco Bay/Sacramento-San Joaquin Delta Estuary, which were adopted by the State Water Resources Control Board in December 2018.
The WSA will include the following:
• A description of the Proposed Project, including location, overall area, number of parcels, type of proposed development, and proposed phasing, if applicable; • An estimation of the total water demand associated with buildout of the Proposed Project (no phasing will be evaluated in the WSA);
• A description of MPMW’s current and future water supply and demand conditions, including supply entitlement and contractual amounts, supply reliability under varying hydrologic condition, and existing and anticipated future water demands; Page I-1.145
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• A description of determinations as required by SB 610, including:
— If the Proposed Project is subject to the requirements of the California Environmental Quality Act (CEQA),
— If the Proposed Project meets the SB 610 definition of a Project, — Identification of MPMW as the responsible water system, and — If MPMW’s 2020 UWMP includes the water demands for the Proposed Project. • A water supply assessment for the Proposed Project including the following:
— Identification of existing water supplies for the Proposed Project and demonstration that said supplies exist,
— If inadequate supplies exist, identification and evaluation of options to meet water supply deficit,
— Evaluation of the sufficiency and reliability of the proposed supply for the Proposed Project, — Identification of any potential conflicts that may arise from the exercise of water supply entitlements required for the Proposed Project, and
— Proposed use and sufficiency of groundwater supplies (based on existing available data and studies).
• A determination of sufficiency of existing and future supply for the Proposed Project in accordance with the requirements of SB 610.
Task 2 Assumptions
• West Yost will attend one review meeting to discuss comments on the Draft WSA Report.
Task 2 Deliverables
• West Yost will prepare and provide one (1) electronic copy (in PDF format) to ICF and the City for review and comment.
• West Yost will prepare and submit one (1) PDF copy of the Final WSA Report following receipt of comments on the Draft WSA Report.
Task 3. Project Management, Meetings and Coordination
West Yost will keep ICF and City staff informed as to the progress on the above tasks via regularly scheduled conference calls. During the conference calls, West Yost will report on progress for on-going tasks and discuss any issues being encountered.
As described in the tasks above, West Yost also anticipates virtual meetings with ICF, the City and Project Proponents at key milestones of this Project. Meetings at the following milestones are anticipated and included in this Scope of Services:
• One project kickoff meeting to discuss the approach for the preparation of the WSA; • One meeting at the completion of Task 1 to discuss the potable water demand projections for the Proposed Project;
• One meeting at the completion of Task 2 to discuss any questions or comments on the Draft WSA for the Proposed Project; and
• Attendance at the City of Menlo Park Council Meeting when the Final WSA is considered for adoption to be available to respond to any questions that may arise.
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Additional meetings beyond those described above are not included in this Scope of Services but could be added with an approval and associated budget augmentation by ICF.
Task 3 Assumptions
• It is assumed that up to two (2) West Yost staff will attend the project kickoff meeting, up to two (2) West Yost staff will attend the meetings at the completion of Tasks 1 and 2, and one (1) West Yost staff will attend the City of Menlo Park Council Meeting. • It is assumed that all meetings will be held virtually via MS Teams or equivalent.
Task 3 Deliverables
• No deliverable will be provided for this task.
PROJECT BUDGET
West Yost will perform the basic Scope of Services described above on a time-and-materials basis, at the billing rates set forth in West Yost’s attached 2022 Billing Rate Schedule, for a not-to-exceed budget of $35,700. If additional work is identified that is not included in this Scope of Services, we will perform additional work only after receipt of ICF’s written authorization. The estimated level of effort and costs associated with performing the basic Scope of Services described above are summarized in Table 1.
Table 1. Estimated Level of Effort and Costs
Description
Level of Effort,
hours Costs, dollars
Task 1. Evaluate Water Demands for Buildout of the Proposed Project 38 8,900 Task 2. Prepare Water Supply Assessment 101 22,800
Task 3. Project Management, Meetings and Coordination 13 4,000 Total 152 $35,700
SCHEDULE
West Yost will commence work on this Project immediately upon receiving Notice to Proceed from ICF and will coordinate the preparation of the WSA with ICF and City staff.
We look forward to working with you on this important project. Please do not hesitate to call me at 925-461- 6793 or email me at [email protected] if you have any questions or require additional information.
Sincerely,
WEST YOST
Elizabeth Drayer, PE
Vice President
RCE #46872
Attachment A. West Yost 2022 Billing Rate Schedule
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West Yost 2022 Billing Rate Schedule
Attachment A
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(Effective January 1, 2022 through December 31, 2022)*
POSITIONS
ENGINEERING
Principal/Vice President $318
Engineer/Scientist/Geologist Manager I / II $301 / $315 Principal Engineer/Scientist/Geologist I / II $272 / $289 Senior Engineer/Scientist/Geologist I / II $244 / $256
Associate Engineer/Scientist/Geologist I / II $209 / $224 Engineer/Scientist/Geologist I / II $168 / $195
Engineering Aide $98
Field Monitoring Services $90
Administrative I / II / III / IV $86 / $109 / $130 / $144
ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $313 / $315
Principal Tech Specialist I / II $287 / $297
Senior Tech Specialist I / II $263 / $275
Senior GIS Analyst $238
GIS Analyst $225
Technical Specialist I / II / III / IV $168 / $191 / $215 / $240 Technical Analyst I / II $120 / $144
Technical Analyst Intern $97
Cross-Connection Control Specialist I / II / III / IV $125 / $136 / $152 / $170 CAD Manager $189
CAD Designer I / II $147 / $166
CONSTRUCTION MANAGEMENT
Senior Construction Manager $304
Construction Manager I / II / III / IV $185 / $199 / $211 / $267 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1) $162 / $180 / $201 / $209 Apprentice Inspector $147
CM Administrative I / II $79 / $106
Field Services $209
2022 Billing Rate Schedule
LABOR CHARGES
(DOLLARS PER HOUR)
■ Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually
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(Effective January 1, 2022 through December 31, 2022)*
Equipment Charges
EQUIPMENT
2" Purge Pump & Control Box $270 / day
Aquacalc / Pygmy or AA Flow Meter $28 / day
Emergency SCADA System $35 / day
Gas Detector $80 / day
Generator $39 / day
Hydrant Pressure Gauge $10 / day
Hydrant Pressure Recorder, Impulse (Transient) $55 / day Hydrant Pressure Recorder, Standard $40 / day
Low Flow Pump Controller $75 / day
Powers Water Level Meter $32 / day
Precision Water Level Meter $19 / day
Stainless Steel Wire per foot $0.03 / day
Storage Tank $15 / day
Sump Pump $24 / day
Transducer Components (per installation) $23 / day
Trimble GPS – Geo 7x $220 / day
Tube Length Counter $22 / day
Turbidity Meter $22 / day
Vehicle $10 / day
Water Flow Probe Meter $20 / day
Water Quality Meter $27 / day
Water Quality Multimeter $185 / day
Well Sounder $30 / day
BILLING RATES
2022 Billing Rate Schedule
* This schedule is updated annually
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Appendix E
Proposed Schedule
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ID Task Name
1 Kick-Off Meeting/Data Collection
2 Project Description
3 NOP and Public Scoping
4 30-Day Scoping Period
5 Prepare Administrative DEIR
6 City Reviews Administrative DEIR
7 Prepare Screencheck DEIR
8 City Reviews Screencheck DEIR
9 Prepare Public DEIR
10 45-Day Public Review
11 Prepare Administrative FEIR
12 City Reviews Administrative FEIR
13 Prepare Final EIR
14 Certification Hearings
15 Prepare Notice of Determination 12/29
S O N D J F M A M J J A S O N D J
Half 2, 2022 Half 1, 2023 Half 2, 2023
Public Review Period City Task ICF Task
Parkline Master Plan Project EIR Schedule
Project: Schedule
Date: Fri 7/29/22
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Appendix F
Cost Estimate
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Period 1
Period 1 Project Total 1 Total 2 Total 3 Total 4 Total 5 Total 6 Total Budget $28,826.25 $598,316.75 Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 30 $ 5,040.00 34 $ 5,140.00 38 $ 6,280.00 0 $ 2,420.00 0 $ - 0 $ - #NAME?
1 Kick-Off/Data
Collection 2
Project
Description 3
NOP and
Scoping 4
Admin Draft
EIR 5
Alternatives,
Other CEQA,
Variant
6 Screencheck
Draft EIR
Labor
Project Role Last Name First Name Rate Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 1 Project Director Mekkelson Heidi $230.00 6 $1,380.00 2 $460.00 8 $1,840.00 $0.00 $0.00 $0.00 1 Senior Advisor/Aes/Pop/LU Chapman Kirsten $175.00 4 $700.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Project Manager Viramontes Jessica $150.00 12 $1,800.00 8 $1,200.00 18 $2,700.00 $0.00 $0.00 $0.00 1 DPM/Energy/PS/Util Atteberry Devan $145.00 8 $1,160.00 24 $3,480.00 12 $1,740.00 $0.00 $0.00 $0.00 1 Geo/Haz/Paleo Roberts Diana $160.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Hazards Barrera Mario $175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Archeo Holland Lora $175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Archeo Wildt Jennifer $175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Noise Matsui Cory $160.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Noise Schumaker Noah $125.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 AQ/GHG Yoon Laura $200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 AQ/GHG Mansoor Jacqueline $125.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 AQ/GHG Trageser Darrin $125.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 AQ/GHG Carr Edward $240.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Historic Rusch Jonathon $160.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Historic Felicetti Nicole $115.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Biology Webber Lisa $175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Hydro Sukola Katrina $145.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Editor Mathias John $115.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Graphics Conley John $145.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Analyst/Util/LU Cornejo Zachary $125.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 30 $5,040.00 34 $5,140.00 38 $6,280.00 0 $0.00 0 $0.00 0 $0.00 Other Direct Costs (ODCs)
Rate Dollars Dollars Dollars Dollars Dollars Dollars
$0.00 $0.00 $0.00 $2,200.00 $0.00 $0.00
Markup 10.00% $0.00 $0.00 $0.00 $220.00 $0.00 $0.00
$0.00 $0.00 $0.00 $2,420.00 $0.00 $0.00
Subcontractors
Name Rate Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars , $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00
Subcontractors - Markup 10.00% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Proposed Price 30 $5,040.00 34 $5,140.00 38 $6,280.00 0 $2,420.00 0 $0.00 0 $0.00 Subtotal - ODCs
Total - ODCs
Category
Firm
KMA
Hexagon
Period 1 Range 04/01/22 - 12/31/22
Total - Subcontractors
Total - Labor
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Period 1
Period 1 Project Total
Budget $28,826.25 $598,316.75
Labor
Project Role Last Name First Name Rate
1 Project Director Mekkelson Heidi $230.00
1 Senior Advisor/Aes/Pop/LU Chapman Kirsten $175.00
1 Project Manager Viramontes Jessica $150.00
1 DPM/Energy/PS/Util Atteberry Devan $145.00
1 Geo/Haz/Paleo Roberts Diana $160.00
1 Hazards Barrera Mario $175.00
1 Archeo Holland Lora $175.00
1 Archeo Wildt Jennifer $175.00
1 Noise Matsui Cory $160.00
1 Noise Schumaker Noah $125.00
1 AQ/GHG Yoon Laura $200.00
1 AQ/GHG Mansoor Jacqueline $125.00
1 AQ/GHG Trageser Darrin $125.00
1 AQ/GHG Carr Edward $240.00
1 Historic Rusch Jonathon $160.00
1 Historic Felicetti Nicole $115.00
1 Biology Webber Lisa $175.00
1 Hydro Sukola Katrina $145.00
1 Editor Mathias John $115.00
1 Graphics Conley John $145.00
1 Analyst/Util/LU Cornejo Zachary $125.00
Other Direct Costs (ODCs)
Rate
Markup 10.00%
Subcontractors
Name Rate
, $0.00
, $0.00
Subcontractors - Markup 10.00%
Total Proposed Price
Subtotal - ODCs
Total - ODCs
Category
Firm
KMA
Hexagon
Period 1 Range 04/01/22 - 12/31/22
Total - Subcontractors
Total - Labor
7 Total 8 Total 9 Total 10 Total 11 Total 12 Total
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 0 $ 1,685.75 0 $ - 0 $ 66.00 0 $ 495.00 0 $ 49.50 48 $ 7,650.00 7 Public Draft
EIR 8
Public
Review/
Hearings
9 Draft
Responses
to
Comments
10 Final EIR
and
Certification
11 MMRP/
Findings/
Admin
Record
12 Project
Management
/ Meetings
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars $0.00 $0.00 $0.00 $0.00 $0.00 6 $1,380.00 22 $5,060.00
$0.00 $0.00 $0.00 $0.00 $0.00 2 $350.00 6 $1,050.00
$0.00 $0.00 $0.00 $0.00 $0.00 24 $3,600.00 62 $9,300.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 $2,320.00 60 $8,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 48 $7,650.00 150 $24,110.00 Dollars Dollars Dollars Dollars Dollars Dollars Dollars $1,532.50 $0.00 $60.00 $450.00 $45.00 $0.00 $4,287.50
$153.25 $0.00 $6.00 $45.00 $4.50 $0.00 $428.75
$1,685.75 $0.00 $66.00 $495.00 $49.50 $0.00 $4,716.25
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00
0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
0 $1,685.75 0 $0.00 0 $66.00 0 $495.00 0 $49.50 48 $7,650.00 150 $28,826.25 TOTAL
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Period 2
Period 2 Project Total 1 Total 2 Total 3 Total 4 Total 5 Total 6 Total Budget $569,490.50 $598,316.75 Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 0 $ - 0 $ - 0 $ - 1426 $399,035.80 194 $ 28,840.00 249 $ 36,776.15 1 Kick-Off/Data
Collection 2
Project
Description 3
NOP and
Scoping 4
Admin Draft
EIR 5
Alternatives,
Other CEQA,
Variant
6 Screencheck
Draft EIR
Labor
Project Role Last Name First Name Rate Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 1 Project Director Mekkelson Heidi $236.90 $0.00 $0.00 $0.00 18 $4,264.20 6 $1,421.40 8 $1,895.20 1 Senior Advisor/Aes/Pop/LU Chapman Kirsten $180.25 $0.00 $0.00 $0.00 74 $13,338.50 4 $721.00 12 $2,163.00 1 Project Manager Viramontes Jessica $154.50 $0.00 $0.00 $0.00 66 $10,197.00 22 $3,399.00 44 $6,798.00 1 DPM/Energy/PS/Util Atteberry Devan $149.35 $0.00 $0.00 $0.00 116 $17,324.60 40 $5,974.00 60 $8,961.00 1 Geo/Haz/Paleo Roberts Diana $164.80 $0.00 $0.00 $0.00 60 $9,888.00 10 $1,648.00 2 $329.60 1 Hazards Barrera Mario $180.25 $0.00 $0.00 $0.00 40 $7,210.00 $0.00 $0.00 1 Archeo Holland Lora $180.25 $0.00 $0.00 $0.00 72 $12,978.00 4 $721.00 2 $360.50 1 Archeo Wildt Jennifer $180.25 $0.00 $0.00 $0.00 26 $4,686.50 $0.00 8 $1,442.00 1 Noise Matsui Cory $164.80 $0.00 $0.00 $0.00 40 $6,592.00 4 $659.20 4 $659.20 1 Noise Schumaker Noah $128.75 $0.00 $0.00 $0.00 210 $27,037.50 16 $2,060.00 10 $1,287.50 1 AQ/GHG Yoon Laura $206.00 $0.00 $0.00 $0.00 58 $11,948.00 8 $1,648.00 4 $824.00 1 AQ/GHG Mansoor Jacqueline $128.75 $0.00 $0.00 $0.00 248 $31,930.00 20 $2,575.00 12 $1,545.00 1 AQ/GHG Trageser Darrin $128.75 $0.00 $0.00 $0.00 58 $7,467.50 6 $772.50 4 $515.00 1 AQ/GHG Carr Edward $247.20 $0.00 $0.00 $0.00 8 $1,977.60 $0.00 $0.00 1 Historic Rusch Jonathon $164.80 $0.00 $0.00 $0.00 44 $7,251.20 8 $1,318.40 2 $329.60 1 Historic Felicetti Nicole $118.45 $0.00 $0.00 $0.00 88 $10,423.60 2 $236.90 8 $947.60 1 Biology Webber Lisa $180.25 $0.00 $0.00 $0.00 28 $5,047.00 2 $360.50 2 $360.50 1 Hydro Sukola Katrina $149.35 $0.00 $0.00 $0.00 34 $5,077.90 4 $597.40 2 $298.70 1 Editor Mathias John $118.45 $0.00 $0.00 $0.00 64 $7,580.80 20 $2,369.00 32 $3,790.40 1 Graphics Conley John $149.35 $0.00 $0.00 $0.00 14 $2,090.90 2 $298.70 1 $149.35 1 Analyst/Util/LU Cornejo Zachary $128.75 $0.00 $0.00 $0.00 60 $7,725.00 16 $2,060.00 32 $4,120.00 0 $0.00 0 $0.00 0 $0.00 1,426 $212,035.80 194 $28,840.00 249 $36,776.15 Other Direct Costs (ODCs)
Rate Dollars Dollars Dollars Dollars Dollars Dollars
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Markup 10.00% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractors
Name Rate Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars , $0.00 $0.00 $0.00 $0.00 $125,000.00 $0.00 $0.00
, $0.00 $0.00 $0.00 $0.00 $45,000.00 $0.00 $0.00
0 $0.00 0 $0.00 0 $0.00 0 $170,000.00 0 $0.00 0 $0.00
Subcontractors - Markup 10.00% $0.00 $0.00 $0.00 $17,000.00 $0.00 $0.00 0 $0.00 0 $0.00 0 $0.00 1,426 $399,035.80 194 $28,840.00 249 $36,776.15 01/01/23 - 12/31/23
Total Proposed Price
Subtotal - ODCs
Total - ODCs
Firm
KMA
Period 2 Range
Category
Hexagon
Total - Subcontractors
Total - Labor
Use or disclosure of data contained on this page is subject to the restriction on the title page of this proposal Page I-1.161
Period 2
Period 2 Project Total
Budget $569,490.50 $598,316.75
Labor
Project Role Last Name First Name Rate
1 Project Director Mekkelson Heidi $236.90
1 Senior Advisor/Aes/Pop/LU Chapman Kirsten $180.25
1 Project Manager Viramontes Jessica $154.50
1 DPM/Energy/PS/Util Atteberry Devan $149.35
1 Geo/Haz/Paleo Roberts Diana $164.80
1 Hazards Barrera Mario $180.25
1 Archeo Holland Lora $180.25
1 Archeo Wildt Jennifer $180.25
1 Noise Matsui Cory $164.80
1 Noise Schumaker Noah $128.75
1 AQ/GHG Yoon Laura $206.00
1 AQ/GHG Mansoor Jacqueline $128.75
1 AQ/GHG Trageser Darrin $128.75
1 AQ/GHG Carr Edward $247.20
1 Historic Rusch Jonathon $164.80
1 Historic Felicetti Nicole $118.45
1 Biology Webber Lisa $180.25
1 Hydro Sukola Katrina $149.35
1 Editor Mathias John $118.45
1 Graphics Conley John $149.35
1 Analyst/Util/LU Cornejo Zachary $128.75
Other Direct Costs (ODCs)
Rate
Markup 10.00%
Subcontractors
Name Rate
, $0.00
, $0.00
Subcontractors - Markup 10.00%
01/01/23 - 12/31/23
Total Proposed Price
Subtotal - ODCs
Total - ODCs
Firm
KMA
Period 2 Range
Category
Hexagon
Total - Subcontractors
Total - Labor
7 Total 8 Total 9 Total 10 Total 11 Total 12 Total
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 109 $ 16,057.70 36 $ 6,159.40 250 $ 37,110.90 101 $ 15,012.25 98 $ 14,770.20 94 $ 15,728.10 7 Public Draft
EIR 8
Public
Review/
Hearings
9 Draft
Responses
to
Comments
10 Final EIR
and
Certification
11 MMRP/
Findings/
Admin
Record
12 Project
Management
/ Meetings
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 4 $947.60 8 $1,895.20 10 $2,369.00 4 $947.60 8 $1,895.20 16 $3,790.40 82 $19,425.80 6 $1,081.50 $0.00 16 $2,884.00 6 $1,081.50 $0.00 2 $360.50 120 $21,630.00 24 $3,708.00 16 $2,472.00 48 $7,416.00 20 $3,090.00 18 $2,781.00 44 $6,798.00 302 $46,659.00 32 $4,779.20 12 $1,792.20 62 $9,259.70 32 $4,779.20 40 $5,974.00 32 $4,779.20 426 $63,623.10 $0.00 $0.00 4 $659.20 2 $329.60 $0.00 $0.00 78 $12,854.40 $0.00 $0.00 $0.00 1 $180.25 $0.00 $0.00 41 $7,390.25
2 $360.50 $0.00 2 $360.50 $0.00 $0.00 $0.00 82 $14,780.50 $0.00 $0.00 4 $721.00 $0.00 $0.00 $0.00 38 $6,849.50
1 $164.80 $0.00 2 $329.60 1 $164.80 $0.00 $0.00 52 $8,569.60 2 $257.50 $0.00 8 $1,030.00 4 $515.00 $0.00 $0.00 250 $32,187.50 1 $206.00 $0.00 2 $412.00 1 $206.00 $0.00 $0.00 74 $15,244.00 4 $515.00 $0.00 14 $1,802.50 6 $772.50 $0.00 $0.00 304 $39,140.00 1 $128.75 $0.00 2 $257.50 1 $128.75 $0.00 $0.00 72 $9,270.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 $1,977.60
1 $164.80 $0.00 2 $329.60 $0.00 $0.00 $0.00 57 $9,393.60 2 $236.90 $0.00 6 $710.70 $0.00 $0.00 $0.00 106 $12,555.70 $0.00 $0.00 2 $360.50 $0.00 $0.00 $0.00 34 $6,128.50
1 $149.35 $0.00 2 $298.70 1 $149.35 $0.00 $0.00 44 $6,571.40 24 $2,842.80 $0.00 40 $4,738.00 16 $1,895.20 $0.00 $0.00 196 $23,216.20 $0.00 $0.00 4 $597.40 $0.00 $0.00 $0.00 21 $3,136.35
4 $515.00 $0.00 20 $2,575.00 6 $772.50 32 $4,120.00 $0.00 170 $21,887.50 109 $16,057.70 36 $6,159.40 250 $37,110.90 101 $15,012.25 98 $14,770.20 94 $15,728.10 2,557 $382,490.50 Dollars Dollars Dollars Dollars Dollars Dollars Dollars $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $125,000.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $45,000.00
0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $170,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,000.00
109 $16,057.70 36 $6,159.40 250 $37,110.90 101 $15,012.25 98 $14,770.20 94 $15,728.10 2,557 $569,490.50 TOTAL
Use or disclosure of data contained on this page is subject to the restriction on the title page of this proposal Page I-1.162
Other Direct Expenses
1 1
4.00 Admin
Draft EIR 7.00 Public Draft EIR 9.00
Draft
Responses
to
Comments
10.00 Final EIR and
Certification 11.00
MMRP/
Findings/
Admin
Record
1 Other Direct Costs
1 Item Unit Unit Cost Units Cost Units Cost Units Cost Units Cost Units Cost Units Cost 1 Reproduction B&W Page $0.10 $0 10,000 $1,000 500 $50 3,000 $300 450 $45 13,950 $1,395 1 Reproduction - Color Color Page $0.85 $0 450 $383 $0 $0 $0 450 $383 1 FedEx 1 lb package $10.00 $0 15 $150 1 $10 15 $150 $0 31 $310 1 NWIC Records Search 1 records search $1,000.00 1 $1,000 $0 $0 $0 $0 1 $1,000 1 Noise Monitoring 1 noise monitoring $1,200.00 1 $1,200 $0 $0 $0 $0 1 $1,200 1 Total $2,200 $1,533 $60 $450 $45 $4,288
1 Total
Period 1
TOTAL
Use or disclosure of data contained on this page is subject to the restriction on the title page of this proposal.
Page I-1.163
Total
1 Total 2 Total 3 Total 4 Total 5 Total 6 Total
Budget Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 30 $ 5,040.00 34 $ 5,140.00 38 $ 6,280.00 1426 #REF! 194 $ 28,840.00 249 $ 36,776.15 1 Kick-Off/Data
Collection 2
Project
Description 3
NOP and
Scoping 4
Admin Draft
EIR 5
Alternatives,
Other CEQA,
Variant
6 Screenchec
k Draft EIR
Labor
Project Role Last Name First Name Rate Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Project Director Mekkelson Heidi 6 $1,380.00 2 $460.00 8 $1,840.00 18 $4,264.20 6 $1,421.40 8 $1,895.20 Senior Advisor/Aes/Pop/LU Chapman Kirsten 4 $700.00 0 $0.00 0 $0.00 74 $13,338.50 4 $721.00 12 $2,163.00 Project Manager Viramontes Jessica 12 $1,800.00 8 $1,200.00 18 $2,700.00 66 $10,197.00 22 $3,399.00 44 $6,798.00 DPM/Energy/PS/Util Atteberry Devan 8 $1,160.00 24 $3,480.00 12 $1,740.00 116 $17,324.60 40 $5,974.00 60 $8,961.00 Geo/Haz/Paleo Roberts Diana 0 $0.00 0 $0.00 0 $0.00 60 $9,888.00 10 $1,648.00 2 $329.60 Hazards Barrera Mario 0 $0.00 0 $0.00 0 $0.00 40 $7,210.00 0 $0.00 0 $0.00 Archeo Holland Lora 0 $0.00 0 $0.00 0 $0.00 72 $12,978.00 4 $721.00 2 $360.50 Archeo Wildt Jennifer 0 $0.00 0 $0.00 0 $0.00 26 $4,686.50 0 $0.00 8 $1,442.00 Noise Matsui Cory 0 $0.00 0 $0.00 0 $0.00 40 $6,592.00 4 $659.20 4 $659.20 Noise Schumaker Noah 0 $0.00 0 $0.00 0 $0.00 210 $27,037.50 16 $2,060.00 10 $1,287.50 AQ/GHG Yoon Laura 0 $0.00 0 $0.00 0 $0.00 58 $11,948.00 8 $1,648.00 4 $824.00 AQ/GHG Mansoor Jacqueline 0 $0.00 0 $0.00 0 $0.00 248 $31,930.00 20 $2,575.00 12 $1,545.00 AQ/GHG Trageser Darrin 0 $0.00 0 $0.00 0 $0.00 58 $7,467.50 6 $772.50 4 $515.00 AQ/GHG Carr Edward 0 $0.00 0 $0.00 0 $0.00 8 $1,977.60 0 $0.00 0 $0.00 Historic Rusch Jonathon 0 $0.00 0 $0.00 0 $0.00 44 $7,251.20 8 $1,318.40 2 $329.60 Historic Felicetti Nicole 0 $0.00 0 $0.00 0 $0.00 88 $10,423.60 2 $236.90 8 $947.60 Biology Webber Lisa 0 $0.00 0 $0.00 0 $0.00 28 $5,047.00 2 $360.50 2 $360.50 Hydro Sukola Katrina 0 $0.00 0 $0.00 0 $0.00 34 $5,077.90 4 $597.40 2 $298.70 Editor Mathias John 0 $0.00 0 $0.00 0 $0.00 64 $7,580.80 20 $2,369.00 32 $3,790.40 Graphics Conley John 0 $0.00 0 $0.00 0 $0.00 14 $2,090.90 2 $298.70 1 $149.35 Analyst/Util/LU Cornejo Zachary 0 $0.00 0 $0.00 0 $0.00 60 $7,725.00 16 $2,060.00 32 $4,120.00 30 $5,040.00 34 $5,140.00 38 $6,280.00 1,426 $212,035.80 194 $28,840.00 249 $36,776.15 Other Direct Costs (ODCs)
Rate Dollars Dollars Dollars Dollars Dollars Dollars
$0.00 $0.00 $0.00 $2,200.00 $0.00 $0.00
Markup 10.00% $0.00 $0.00 $0.00 $220.00 $0.00 $0.00
$0.00 $0.00 $0.00 $2,420.00 $0.00 $0.00
Subcontractors
Name Rate Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars , 0 $0.00 0 $0.00 0 $0.00 0 #REF! 0 $0.00 0 $0.00
, 0 $0.00 0 $0.00 0 $0.00 0 #REF! 0 $0.00 0 $0.00
0 $0.00 0 $0.00 0 $0.00 0 #REF! 0 $0.00 0 $0.00
Subcontractors - Markup 10.00% $0.00 $0.00 $0.00 #REF! $0.00 $0.00 30 $5,040.00 34 $5,140.00 38 $6,280.00 1,426 #REF! 194 $28,840.00 249 $36,776.15 $598,316.75
Project Total
Total Proposed Price
Subtotal - ODCs
G & A
Total - ODCs
Firm
Hexagon
KMA
Total - Labor
Category
Use or disclosure of data contained on this page is subject to the restriction on the title page of this proposal Page I-1.164
Total
Budget
Labor
Project Role Last Name First Name Rate
Project Director Mekkelson Heidi
Senior Advisor/Aes/Pop/LU Chapman Kirsten
Project Manager Viramontes Jessica
DPM/Energy/PS/Util Atteberry Devan
Geo/Haz/Paleo Roberts Diana
Hazards Barrera Mario
Archeo Holland Lora
Archeo Wildt Jennifer
Noise Matsui Cory
Noise Schumaker Noah
AQ/GHG Yoon Laura
AQ/GHG Mansoor Jacqueline
AQ/GHG Trageser Darrin
AQ/GHG Carr Edward
Historic Rusch Jonathon
Historic Felicetti Nicole
Biology Webber Lisa
Hydro Sukola Katrina
Editor Mathias John
Graphics Conley John
Analyst/Util/LU Cornejo Zachary
Other Direct Costs (ODCs)
Rate
Markup 10.00%
Subcontractors
Name Rate
,
,
Subcontractors - Markup 10.00%
$598,316.75
Project Total
Total Proposed Price
Subtotal - ODCs
G & A
Total - ODCs
Firm
Hexagon
KMA
Total - Labor
Category
7 Total 8 Total 9 Total 10 Total 11 Total 12 Total
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 109 $ 17,743.45 36 $ 6,159.40 250 $ 37,176.90 101 $ 15,507.25 98 $ 14,819.70 142 $ 23,378.10 7 Public Draft
EIR 8
Public
Review/
Hearings
9 Draft
Responses
to
Comments
10 Final EIR
and
Certification
11 MMRP/
Findings/
Admin
Record
12 Project
Management
/ Meetings
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 4 $947.60 8 $1,895.20 10 $2,369.00 4 $947.60 8 $1,895.20 22 $5,170.40 104 $24,485.80 6 $1,081.50 0 $0.00 16 $2,884.00 6 $1,081.50 0 $0.00 4 $710.50 126 $22,680.00 24 $3,708.00 16 $2,472.00 48 $7,416.00 20 $3,090.00 18 $2,781.00 68 $10,398.00 364 $55,959.00 32 $4,779.20 12 $1,792.20 62 $9,259.70 32 $4,779.20 40 $5,974.00 48 $7,099.20 486 $72,323.10 0 $0.00 0 $0.00 4 $659.20 2 $329.60 0 $0.00 0 $0.00 78 $12,854.40 0 $0.00 0 $0.00 0 $0.00 1 $180.25 0 $0.00 0 $0.00 41 $7,390.25 2 $360.50 0 $0.00 2 $360.50 0 $0.00 0 $0.00 0 $0.00 82 $14,780.50 0 $0.00 0 $0.00 4 $721.00 0 $0.00 0 $0.00 0 $0.00 38 $6,849.50 1 $164.80 0 $0.00 2 $329.60 1 $164.80 0 $0.00 0 $0.00 52 $8,569.60 2 $257.50 0 $0.00 8 $1,030.00 4 $515.00 0 $0.00 0 $0.00 250 $32,187.50 1 $206.00 0 $0.00 2 $412.00 1 $206.00 0 $0.00 0 $0.00 74 $15,244.00 4 $515.00 0 $0.00 14 $1,802.50 6 $772.50 0 $0.00 0 $0.00 304 $39,140.00 1 $128.75 0 $0.00 2 $257.50 1 $128.75 0 $0.00 0 $0.00 72 $9,270.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 8 $1,977.60 1 $164.80 0 $0.00 2 $329.60 0 $0.00 0 $0.00 0 $0.00 57 $9,393.60 2 $236.90 0 $0.00 6 $710.70 0 $0.00 0 $0.00 0 $0.00 106 $12,555.70 0 $0.00 0 $0.00 2 $360.50 0 $0.00 0 $0.00 0 $0.00 34 $6,128.50 1 $149.35 0 $0.00 2 $298.70 1 $149.35 0 $0.00 0 $0.00 44 $6,571.40 24 $2,842.80 0 $0.00 40 $4,738.00 16 $1,895.20 0 $0.00 0 $0.00 196 $23,216.20 0 $0.00 0 $0.00 4 $597.40 0 $0.00 0 $0.00 0 $0.00 21 $3,136.35 4 $515.00 0 $0.00 20 $2,575.00 6 $772.50 32 $4,120.00 0 $0.00 170 $21,887.50 109 $16,057.70 36 $6,159.40 250 $37,110.90 101 $15,012.25 98 $14,770.20 142 $23,378.10 2,707 $406,600.50 Dollars Dollars Dollars Dollars Dollars Dollars Dollars $1,532.50 $0.00 $60.00 $450.00 $45.00 $0.00 $4,287.50
$153.25 $0.00 $6.00 $45.00 $4.50 $0.00 $428.75
$1,685.75 $0.00 $66.00 $495.00 $49.50 $0.00 $4,716.25
Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $125,000.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $45,000.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $170,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,000.00
109 $17,743.45 36 $6,159.40 250 $37,176.90 101 $15,507.25 98 $14,819.70 142 $23,378.10 2,707 $598,316.75 TOTAL
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Page I-1.168
018826.0001 4860-7739-0678.1
ENVIRONMENTAL LEADERSHIP ACT PROCESSING AGREEMENT
(SRI/PARKLINE PROJECT)
This ENVIRONMENTAL LEADERSHIP ACT PROCESSING AGREEMENT (“Agreement”) is entered into this _____ day of March, 2023 (“Date of Agreement”), by and between the City of Menlo Park, a California municipal corporation (“City”), and Lane Partners, LLC, a California limited liability company (“Applicant”), with the consent of SRI International, a 501 (c)(3) nonprofit scientific research institute (“Owner”). City and Applicant are sometimes referred to herein individually as a “Party” or collectively as the “Parties.”
RECITALS
The following Recitals are a substantive part of and are hereby incorporated into this Agreement.
For ease of reference, capitalized terms used within this Agreement to define terms or phrases are identified in bold and double quotation marks.
A. Owner is the owner of certain real property comprising approximately 63.2 acres, located at 301 and 333 Ravenswood Avenue and 555 and 565 Middlefield Road, Menlo Park, CA, and identified as Assessor Parcel Numbers 062-390-660, 062-390-670, 062-390-730, 062-390-760 and 062-390-780 (“Property”).
B. Applicant, with the written approval and consent of Owner, has submitted applications to the City for general plan amendment, zoning ordinance amendment, rezoning, conditional development permit, development agreement, architectural control, heritage tree removal permit and vesting tentative map (“PLN2021-00045”) in connection with Applicant’s proposal to redevelop the Property with (i) five new office/research and development (“R&D”) buildings totaling approximately 1.1 million square feet, inclusive of an office amenity building of approximately 40,000 square feet and a community amenity building of approximately 2,000 square feet, and approximately 2,800 parking spaces within three above ground parking garages, surface parking and underground parking to serve the office/R&D uses, (ii) approximately 450 residential rental housing units, a minimum of 15% of which will be restricted for below market rate housing in accordance with City’s Below Market Rate Housing Program, Chapter 16.96 Menlo Park Municipal Code, plus up to an additional 100 residential rental housing units to be developed as a standalone affordable and/or special needs housing project by a third-party affordable housing developer on a parcel that would be dedicated (via ground lease) to that affordable housing developer on a rent-free basis as a community benefit, and approximately 519 parking spaces within podium parking structures and surface parking to serve the residential uses, (iii) preservation of 3 existing buildings (P, S and T) located on the Property for continued use by Owner, while also demolishing the remaining 35 existing structures and decommissioning an existing natural gas cogeneration power plant facility, and (iv) new bicycle and pedestrian connections, and approximately 25 acres of publicly accessible open space (as such project may be further revised during the entitlement process, the “Project”), and two potential variants to the Project; one variant to the Project includes an approximately 2 million gallon buried concrete water reservoir and associated facilities, and another variant to the Project includes up to an additional 250 residential units for a total of up to 800 dwelling units, inclusive of the 100 standalone affordable and/or special needs housing development (“Project Variants”).
Page I-1.169 ATTACHMENT M
018826.0001 4860-7739-0678.1
C. Applicant has advised City that it intends to submit an application to the Governor's Office of Planning and Research (“OPR”) for certification of the Project as an environmental leadership development project (“ELDP”) eligible for streamlining under the Jobs and Economic Improvement Through Environmental Leadership Act of 2021, Public Resources Code § 21178 et seq., and commonly referred to as SB 7, as amended (“Act”).
D. City has commenced the environmental review of the Project and Project Variants in accordance with the California Environmental Quality Act, Public Resources Code § 21000 et seq. (“CEQA”), and has determined that the preparation of an environmental impact report (“EIR”) for the Project and Project Variants is required by CEQA.
E. City acknowledges that certification of the Project and Project Variants by the Governor as an ELDP will require the City to comply with certain procedural requirements, including the contemporaneous assembly of the administrative record of proceedings, thereby requiring the implementation of new processes and protocols not currently employed by the City.
F. City is supportive of Applicant’s application to OPR for certification of the Project and Project Variants as an ELDP, with the express understanding that City shall incur no cost, expense or liability in connection with such application, as more particularly set forth in this Agreement.
G. Furthermore, City is supportive of Applicant’s application to OPR for certification of the Project and Project Variants as an ELDP with the express understanding that the City’s support of the Applicant’s application to OPR does not constitute an endorsement of the merits of the Project or Project Variants and that the City Council retains discretion to act in its discretion to approve, deny, or modify the Project, including the approval of a Project Variant(s) or Project Alternative based on the record of proceedings for the entitlements and environmental review
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. Submission of ELDP Application for Project and Project Variants. No later than ninety (90) calendar days following the publication of the Draft Environmental Impact Report for the Project, Applicant shall submit its application to OPR for certification of the Project and Project Variants as an ELDP, as defined in Public Resources Code § 21180 (b)(1), with a copy of said application provided to City concurrently. Applicant agrees that it shall coordinate with the City and keep the City informed regarding the certification process and determination of the appropriate assumptions, methodology and mitigations applied in the greenhouse gas analysis, vehicle miles traveled analysis, air quality analysis and any other related or supporting studies necessary to substantiate the Project and Project Variants achievement of net zero greenhouse gas emissions in accordance with Public Resources Code § 21183.6.
Applicant shall use best efforts to obtain certification of the Project and Project Variants as an ELDP prior to January 1, 2024, or such later time as may be authorized by the State Legislature in connection with any amendments to the Act.
2. Certification of Project Alternative. If Applicant seeks City approval of a Project Alternative as described and analyzed in the EIR, prior to City taking action on a Project Alternative Applicant shall seek certification of a Project Alternative as an ELDP in accordance with Public Resources Code § 21187.5.
Applicant shall submit its application to OPR for certification of a Project Alternative as an ELDP and provide a copy of said application to City concurrently with its submission to OPR. Applicant agrees that it shall coordinate with and keep the City informed regarding the certification process of a Project Alternative as an ELDP. Applicant shall use best efforts to obtain certification of a Project Alternative as Page I-1.170
018826.0001 4860-7739-0678.1
an ELDP prior to January 1, 2024, or such later time as may be authorized by the State Legislature in connection with any amendments to the Act.
3. Public Notice of ELDP Certification. If the Project, Project Variant, or Project Alternative, is certified by the Governor as an ELDP under the Act, City shall, at Applicant’s expense, issue, mail, post and publish a public notice, in no less than 12-point type, in accordance with Public Resources Code § 21092 (b) (3) as follows:
“THE APPLICANT HAS ELECTED TO PROCEED UNDER
CHAPTER 6.5 (COMMENCING WITH SECTION 21178) OF
DIVISION 13 OF THE PUBLIC RESOURCES CODE,
WHICH PROVIDES, AMONG OTHER THINGS, THAT ANY
JUDICIAL ACTION CHALLENGING THE
CERTIFICATION OF THE ENVIRONMENTAL IMPACT
REPORT (EIR) OR THE APPROVAL OF THE PROJECT
DESCRIBED IN THE EIR IS SUBJECT TO THE
PROCEDURES SET FORTH IN SECTIONS 21185 TO 21186,
INCLUSIVE, OF THE PUBLIC RESOURCES CODE. A
COPY OF CHAPTER 6.5 (COMMENCING WITH SECTION
21178) OF DIVISION 13 OF THE PUBLIC RESOURCES
CODE IS INCLUDED BELOW.”
4. Compliance with Public Resources Code § 21183(e). Applicant hereby acknowledges and agrees that all mitigation measures required under CEQA and identified in the EIR (and, to the extent necessary, any other environmental measures required in order to comply with the Act) to certify the Project, Project Variants, or a Project Alternative as an ELDP under the Act shall be conditions of approval of the Project, Project Variants, or Project Alternative and those conditions will be fully enforceable by the City, as lead agency, or another agency designated by the City. In the case of environmental mitigation measures, the Applicant agrees, as an ongoing obligation, that those measures will be monitored and enforced by the City, as lead agency, for the life of the obligation. Further, if the Project, Project Variant, or Project Alternative is approved, prior to the issuance of any grading and/or onsite development permits for the construction of the Project, Project Variant, or Project Alternative, Applicant shall enter into an agreement prepared and approved by the City Attorney, to provide for the payment by Applicant of all costs, fees and expenses incurred by the City to monitor and enforce said environmental mitigation measures for the life of the obligation (“Environmental Mitigation Agreement”).
5. Compliance with Public Resources Code § 21183(f). Applicant hereby acknowledges and agrees to pay all costs, fees and expenses of the trial court and court of appeal in hearing and deciding any case challenging the City’s action on the Project, Project Variant, or Project Alternative, if certified as an ELDP under the Act, including the payment of all costs, fees and expensesfor the appointment of a special master if deemed appropriate by the court, in a form and manner specified by the Judicial Council, as provided in California Rules of Court adopted by the Judicial Council under Public Resources Code § 21185.
6. Compliance with Public Resources Code § 21183(g). Applicant hereby acknowledges and agrees to pay all costs, fees and expenses of the City incurred to prepare the record of proceedings for the Project, Project Variant, or Project Alternative in accordance with the Act concurrent with its review and consideration of the Project, Project Variant, or Project Alternative under CEQA. In connection with Page I-1.171
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Applicant’s submission of application PLN2021-00045, Applicant executed a Development Permit Application & Agreement to Pay Fees (“Fee Agreement”). Applicant hereby agrees that it shall pay all costs, fees and expense incurred by City to prepare the record of proceedings for the Project, Project Variant, or Project Alternative in accordance with the Act, inclusive of the expense of issuance, posting, mailing and publishing the public notice required by Public Resources Code § 21187, pursuant to the terms of the Fee Agreement; furthermore, for the avoidance of doubt, the costs, fees and expenses of the City covered by the Fee Agreement include, but are not limited to, the costs, fees and expenses of third party consultants and attorneys engaged by the City to assist with the preparation of the record of proceedings and compliance with the terms of the Act and this Agreement.
7. Compliance with Public Resources Code § 21183(h). As noted in Recital D, the City has commenced the environmental review of the Project and Project Variants in accordance with CEQA, and has determined that the preparation of an EIR for the Project and Project Variants is required by CEQA.
Accordingly, the City hereby affirms that the record of proceedings is being prepared in accordance with Public Resources Code § 21186 as follows:
(a) The City, as lead agency for the Project, Project Variants, and Project Alternatives shall prepare the record of proceedings under CEQA concurrently with the administrative process of preparing the EIR.
(b) All documents and other materials placed in the record of proceedings shall be posted on, and be downloadable from, an Internet website maintained by the City, as lead agency, commencing with the date of the release of the draft EIR. (c) The City, as lead agency, shall make available to the public in a readily accessible electronic format the draft EIR and all other documents submitted to, or relied on by, the City, as lead agency, in preparing the draft EIR.
(d) Any document prepared by the City, as lead agency, or submitted by the Applicant after the date of the release of the draft EIR that is a part of the record of the proceedings shall be made available to the public in a readily accessible electronic format within five days after the document is released or received by the City, as lead agency. (e) The City, as lead agency, shall encourage written comments on the Project, Project Variants and Project Alternatives to be submitted in a readily accessible electronic format, and shall make any comment available to the public in a readily accessible electronic format within five days of its receipt. (f) Within seven days after the receipt of any comment that is not in an electronic format, the City, as lead agency, shall convert that comment into a readily accessible electronic format and make it available to the public in that format. (g) Notwithstanding paragraphs (b) to (f), inclusive, documents submitted to or relied on by the City, as lead agency, that were not prepared specifically for the Project, Project Variants or Project Alternatives and are copyright protected are not required to be made readily accessible in an electronic format. For those copyright-protected documents, the City, as lead agency, shall make an index of these documents available in an electronic format no later than the date of the release of the draft EIR, or within five days if the document is received or relied on by the City, as lead agency, after the release of the draft EIR. The index must specify the libraries or City offices in which hardcopies of the copyrighted materials are available for public review.
(h) The City, as lead agency, shall certify the final record of proceedings within five days of its approval of the Project, Project Variant or Project Alternative.
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(i) Any dispute arising from the record of proceedings shall be resolved by the superior court. Unless the superior court directs otherwise, a party disputing the content of the record shall file a motion to augment the record at the time it files its initial brief.
(j) The contents of the record of proceedings shall be as set forth in subdivision (e) of Section 21167.61.
8. Compliance with Public Resources Code § 21183.5 (c)(1)(B), 21183.5 (c)(2). Applicant hereby represents, warrants and certifies to City that if the Project, Project Variant, or Project Alternative, is certified by the Governor as an ELDP under the Act, and the Project, Project Variant or Project Alternative, as applicable, is approved by the City, the Applicant shall comply with Public Resources Code § 21183.5 (c)(1)(B) and Public Resources Code § 21183.5 (c)(2) in connection with the construction of the Project, Project Variant or Project Alternative, as applicable.
9. Limitation on Effect of Agreement. Execution of this Agreement by the City is merely an acknowledgement of Applicant’s request to conduct environmental review of the Project, Project Variants and Project Alternatives in accordance with the Act. By execution of this Agreement, the City is not committing itself to, or agreeing to, undertake any act or activity requiring the subsequent independent exercise of its discretion, and specifically reserves its sole and independent discretion to consider and act upon the EIR and PLN2021-00048 in connection with the Project, Project Variants and Project Alternatives, and all other proceedings and decisions in connection therewith.
1 The record of proceedings shall include, but is not limited to, all of the following items:
(1) All project application materials.
(2) All staff reports and related documents prepared by the respondent public agency with respect to its compliance with the substantive and procedural requirements of this division and with respect to the action on the project. (3) All staff reports and related documents prepared by the respondent public agency and written testimony or documents submitted by any person relevant to any findings or statement of overriding considerations adopted by the respondent agency pursuant to this division.
(4) Any transcript or minutes of the proceedings at which the decision making body of the respondent public agency heard testimony on, or considered any environmental document on, the project, and any transcript or minutes of proceedings before any advisory body to the respondent public agency that were presented to the decision making body prior to action on the environmental documents or on the project.
(5) All notices issued by the respondent public agency to comply with this division or with any other law governing the processing and approval of the project.
(6) All written comments received in response to, or in connection with, environmental documents prepared for the project, including responses to the notice of preparation.
(7) All written evidence or correspondence submitted to, or transferred from, the respondent public agency with respect to compliance with this division or with respect to the project. (8) Any proposed decisions or findings submitted to the decision making body of the respondent public agency by its staff, or the project proponent, project opponents, or other persons. (9) The documentation of the final public agency decision, including the final environmental impact report, mitigated negative declaration, or negative declaration, and all documents, in addition to those referenced in paragraph (3), cited or relied on in the findings or in a statement of overriding considerations adopted pursuant to this division. (10) Any other written materials relevant to the respondent public agency’s compliance with this division or to its decision on the merits of the project, including the initial study, any drafts of any environmental document, or portions thereof, that have been released for public review, and copies of studies or other documents relied upon in any environmental document prepared for the project and either made available to the public during the public review period or included in the respondent public agency’s files on the project, and all internal agency communications, including staff notes and memoranda related to the project or to compliance with this division.
(11) The full written record before any inferior administrative decision making body whose decision was appealed to a superior administrative decision making body prior to the filing of litigation.
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This Agreement does not limit in any way the discretion of City in acting on application PLN2021-00048 required for the proposed Project, or any Project Variant or Project Alternative.
The Parties acknowledge that compliance with CEQA will be required in connection with consideration of application PLN2021-00048 required for the proposed Project, or any Project Variant or Project Alternative, and the City shall retain the sole, independent discretion in accordance with CEQA and other applicable law before taking action on any such permits or approvals to (1) adopt or certify an environmental analysis of the Project, Project Variants, or Project Alternative prepared in accordance with CEQA, (2) identify and impose mitigation measures to mitigate significant environmental impacts, (3) select other feasible Project variants or alternatives to avoid significant environmental impacts, including the “no project” alternative, (4) adopt a statement of overriding considerations in accordance with Public Resources Code Section 21081(b) relative to any significant and unavoidable environmental impacts of the Project, Project Variants, or Project Alternative, or (5) determine not to proceed with the Project, Project Variants, or Project Alternative.
Any action taken by the City in the exercise of its sole, independent discretion relating to any analysis required by CEQA, or on any application for a permit or approval required to develop and construct the Project, Project Variants, or Project Alternative, or failure to consider and take action on an application for a permit or approval required to develop and construct the Project, Project Variants, or Project Alternative, or failure to conduct its environmental analysis of the Project, Project Variants and Project Alternatives in accordance with the Act shall not constitute a default or a breach of the terms of this Agreement by City. Furthermore, nothing herein shall constitute a commitment by City to expedite the City’s review process of the Project, Project Variants, or Project Alternatives, including the preparation and certification of an EIR, or to take action on permits and approvals required to develop and construct the Project, Project Variants, or Project Alternative, if certified as an ELDP, prior to January 1, 2024, or such later time as may be authorized by the State Legislature in connection with any amendments to the Act,.
10. Notices. Formal notices, demands and communications between the City and the Applicant shall be sufficiently given if, and shall not be deemed given unless, (1) dispatched by certified mail, postage prepaid, return receipt requested, or sent by express delivery or overnight courier service, to the office of the Parties shown as follows, or such other address as the Parties may designate in writing from time to time, or (2) by electronic mail, with a return receipt confirmation and a copy of the notice delivered the following day as provided in the preceding clauses, in which case notice shall be deemed delivered on the date the electronic mail is received:
City: City of Menlo Park
701 Laurel Street
Menlo Park, CA 94025
Attention: Justin Murphy, City Manager
(650) 330-6610
[email protected]
With a Copy to: Burke, Williams & Sorensen, LLP
181 Third Street, Suite 200
San Rafael, CA 94901-6587
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Attn: Nira Doherty, City Attorney
(415) 755-2600
[email protected]
Applicant: Lane Partners, LLC
644 Menlo Avenue, 2nd Floor
Menlo Park, CA 94025
Attention: Mark Murray
(650) 838-0100
[email protected]
With a Copy to: Coblentz Patch Duffy & Bass LLP
1 Montgomery Street, Suite 3000
San Francisco, CA 94104
Attn: Frank Petrilli
(415) 268-0503
[email protected]
Such written notices, demands and communications shall be effective on the date shown on the delivery receipt as the date delivered.
11. Defaults and Remedies.
(a) Default. Failure by Applicant to comply with any of its obligations under this Agreement shall constitute an event of default hereunder. The City shall give written notice of a default to the Applicant, specifying the nature of the default and the required action to cure the default. If the required action to cure the default involves the payment of money, the Applicant shall have ten (10) calendar days from receipt of such notice to cure the breach, otherwise the Applicant shall have forty five (45) calendar days from receipt of such notice to cure such breach; provided, however, if such breach or failure cannot reasonably be cured within such forty five (45) calendar day period and the Applicant has commenced the cure within such forty five (45) calendar day period and thereafter is diligently working in good faith to complete such cure, the Applicant shall have such longer period of time as may reasonably be necessary to cure the breach or failure, provided, however, in any event such breach or failure shall be cured within ninety (90) calendar days. If a default remains uncured after receipt by the Applicant of such notice and the passing of time as set forth herein to cure such default, the City may exercise the remedies set forth in subsection (b).
(b) Remedies. In the event of an uncured default by the Applicant prior to the certification by the Governor of the Project, Project Variants, or Project Alternative as an ELDP and City’s approval of the Project, Project Variant or Project Alternative, the City’s sole remedy shall be to terminate this Agreement. Following such termination, neither Party shall have any right, remedy or obligation under this Agreement and each Party specifically waives and releases any such rights or claims they may otherwise have at law or in equity; provided; however, that (i) Applicant’s indemnification obligation pursuant to Section 13 and (ii) Applicant’s obligation for the costs, fees and expenses of the City covered by the Fee Agreement shall survive such termination.
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In the event of an uncured default by the Applicant following certification by the Governor of the Project, Project Variants, or Project Alternative as an ELDP and City’s approval of the Project, Project Variant or Project Alternative, in addition to the right of City to terminate this Agreement, the City shall have all rights and claims at law or in equity to remedy an uncured default by the Applicant. In the event of termination by City, Applicant’s indemnification obligation pursuant to Section 13 shall survive such termination.
12. Waiver and Release. Applicant hereby waives, releases and discharges forever the City from all present or future claims, demands, suits, legal and administrative proceedings and from all liabilities, obligations, losses, damages, deficiencies, fines, penalties, costs and other expenses, including reasonable attorneys’ fees and court costs, arising directly or indirectly, in whole or in part, or in any way connected with the City’s approval, execution, implementation and performance of its obligations under this Agreement.
Applicant acknowledges that it is aware of and familiar with the provisions of California Civil Code Section 1542, which provides as follows:
“A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS
WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO
EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING
THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST
HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT
WITH THE DEBTOR.”
As related to this Section 12, by initialing in the space below, Applicant hereby waives and relinquishes all rights and benefits which it may have under California Civil Code Section 1542.
INITIALS: APPLICANT _______
(a) Applicant’s Obligation to Indemnify City. Applicant shall defend, indemnify, and hold the City harmless from and against all suits and causes of action, claims, losses, demands and expenses, including, but not limited to, reasonable attorneys’ fees and costs of litigation, damage or liability of any nature whatsoever, arising directly or indirectly, in whole or in part, or in any way connected with the City’s approval, execution, implementation and performance of its obligations under this Agreement. The Applicant shall pay upon the City’s demand any reasonable amounts owing under this indemnity within thirty (30) days of receipt of an itemized written invoice from City, accompanied by reasonably detailed supporting documentation.
13. The duty of the Applicant to indemnify includes the duty to defend the City, at the City’s choosing, and to pay the City’s costs of its defense in any court action, administrative action, or other proceeding brought by any third Party. The City shall have the right to approve any attorneys retained by the Applicant to defend the City pursuant to this Section 13 and shall have the right to approve any settlement or compromise. The Applicant’s duty to indemnify the City shall survive the termination of this Agreement.
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14. Compliance with Laws. Applicant shall comply with all applicable federal, state and local laws and regulations, including but not limited to the City of Menlo Park Municipal Code, in connection with performance of its obligations under this Agreement.
15. Nonliability of Officials, Officers, Members, and Employees. No member, official, officer, or employee of the City shall be personally liable to the Applicant in the event of any default or breach by the City or for any amount which may become due to the Applicant, or on any obligation under the terms of this Agreement.
No member, officer, or employee of the Applicant shall be personally liable to the City in the event of any default or breach by the Applicant, or for any amount which may become due to the City, or on any obligation under the terms of this Agreement.
16. Assignment. The Applicant shall not assign its rights or responsibilities under this Agreement, in whole or in part, except with the written consent of the City, as evidenced by resolution of the City Council of the City of Menlo Park, which may be granted or denied in its sole discretion. Any attempted assignment without such prior written consent shall be invalid and void.
17. No Third-Party Beneficiaries. This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.
18. Governing Law/Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California with venue in the Superior Court of San Mateo County, California.
19. Attorneys’ Fees/Costs. In the event any action or proceeding is brought to enforce or interpret any provision contained herein or as the result of any alleged breach thereof, the prevailing party shall be entitled to recover their fees, costs and expenses incurred, including reasonable attorney’s fees.
20. Entire Agreement. This Agreement contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written, with the exception of the Fee Agreement which remains in full force and effect.
21. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. The Parties agree that this Agreement may be executed and delivered by electronic signatures and that the signatures appearing on this Agreement are the same as handwritten signatures for the purposes of validity, enforceability and admissibility.
22. Legal Advice. Each Party represents and warrants to the other that they have carefully read this Agreement, and in signing this Agreement, they do so with full knowledge of any right which they may have; they have received independent legal advice from their respective legal counsel as to the matters set forth in this Agreement, or have knowingly chosen not to consult legal counsel as to the matters set forth in this Agreement; and, they have freely signed this Agreement without any reliance upon any agreement, promise, statement or representation by or on behalf of the other party, or their respective agents, employees, or attorneys, except as Page I-1.177
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specifically set forth in this Agreement, and without duress or coercion, whether economic or otherwise.
23. Term; Termination. This Agreement shall commence and be effective as of the Effective Date. Applicant shall have the right to terminate this Agreement in its sole discretion at any time prior to certification of the Project, Project Variant, or Project Alternative by the Governor as an ELDP. After certification, and unless otherwise terminated by City in accordance with Section 11, this Agreement may only be terminated with the express, written approval of the City, which approval shall be conditioned upon Applicant’s continued compliance with Section 4, Section 5, Section 6 and Section 8 of this Agreement, as may be applicable and relevant.
The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives, to be effective as of the date executed by the City; City shall only execute this Agreement following its execution by Applicant and Owner.
[signatures on following pages]
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APPLICANT:
LANE PARTNERS, LLC, a California Limited Liability Company Dated: _________________________
By:
Name:
Title:
Local Address: 644 Menlo Avenue, 2nd Floor
Menlo Park, CA 94025
Email Address:
Telephone:
CITY:
CITY OF MENLO PARK, a California municipal corporation
Dated: _________________________
By:
Name: Justin Murphy
Title: City Manager
Local Address: 701 Laurel Street
Menlo Park, CA 94025
Email Address: [email protected]
Telephone: (650) 330-6610
APPROVED AS TO FORM: ATTEST:
Nira Doherty
City Attorney
Judi Herren
City Clerk
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OWNER’S AFFIRMATION OF CONSENT:
Owner hereby affirms, represents, and warrants to City that it has provided Applicant with its written approval and consent to (i) submit application PLN2021-00045 to the City in order to develop the Project, Project Variant or Project Alternative on the Property, (ii) submit an application to OPR for certification of the Project, Project Variant, or Project Alternative as an ELDP under the Act, and (iii) to enter into this Agreement with City as required by the Act.
SRI INTERNATIONAL, a 501 (c) (3) non-profit scientific research institute Dated: _________________________
By:
Name:
Title:
Local Address: 301 & 333 Ravenswood Avenue; 555 & 565 Middlefield Road Menlo Park, CA 94025
Email Address:
Telephone:
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Administrative Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 3/14/2023
Staff Report Number: 23-066-CC
Regular Business: Amend the fiscal year 2022-23 budget and salary schedule
Recommendation
Staff recommends the City Council adopt a resolution (Attachment A) to amend the fiscal year 2022-23 budget and salary schedule:
1. Department requests
A. Revenues of $1.2 million in public works for the main library improvement project, city manager’s office for a recycling grant, and police department for a special equipment grant.
B. Expenditures of $4.1 million, including $1 million to the Menlo Park Atherton Education Foundation, professional services, and adjustments to personnel costs and operating expenses.
2. Non-departmental adjustments
A. Revenues of $5.62 million, including receiving the final American Rescue Plan Act (ARPA) grant disbursement of $4.1 million, additional investment earnings of $400,000, and a $1 million disbursement from the City’s California Employer’s Retiree Benefit Trust (CERBT.) B. Expenditures of $254,000 for unbudgeted operating expenses.
3. Salary schedule amendments to update position titles for two classifications.
The net impact of the recommended amendments results in a forecasted General Fund deficit of approximately $15,000 for fiscal year 2022-23, compared to a budgeted deficit of $6.4 million. This is primarily due to approximately $1.6 million more in revenues (vehicle license fee, transient occupancy tax and interest income) and salary savings of roughly $5.5 million.
Policy Issues
The City Council maintains responsibility for all budgetary appropriations. Under section 2.08.080(8) of the Menlo Park Municipal Code (MPMC), the city manager has the responsibility “to prepare and submit to the city council the annual budget.” It is a best practice for public agencies to conduct midyear budget reviews considering possible amendments to reflect the latest information available. This process improves fiscal line item management and informs future spending plans. The city manages its budget at the fund, department, account number and project level.
Background
The City Council approved the fiscal year 2022-23 budget at its June 28, 2022, meeting by adopting Resolution No. 6751. The adopted General Fund operating budget was balanced with the use of $6.4 million in reserves. Throughout the budget process, staff anticipated the need to adopt midyear budget amendments to adjust to the latest information available.
AGENDA ITEM I-2 Page I-2.1
Staff Report #: 23-066-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Analysis
Staff recommends several midyear budget amendments to the City’s adopted budget and is providing a year-to-date budget versus actual analysis. Proposed amendments by department are depicted in Attachment B and summarized by Fund in Attachment C. Finally, a fiscal year-end forecast that incorporates the proposed amendments is provided (Attachment F.) December year-to-date (YTD) budget versus actual (Attachment F) As of December 2022, the General Fund is experiencing a temporary surplus primarily due to a 24 percent vacancy rate compared to an anticipated 5 percent vacancy rate in positions funded out of the General Fund. However, these funds will be drawn down by the close of the fiscal year. In the General Fund, the City has 191 full-time equivalent personnel (FTEs) currently filled compared to the 250 FTEs authorized in the adopted budget, compared to 290.5 FTEs across all funds. Additionally, YTD investment earnings are $0.6 million compared to an adopted annual budget of $0.84 million.
Proposed departmental amendments
The total proposed budget amendments equate to a net change of $2.36 million across all funds, of which the General Fund represents a negative $1 million (Attachments B and C.) This net increase is primarily due to non-departmental amendments, as explained below. However, staff is forecasting a negative General Fund year-end balance of approximately $15,000. The proposed amendments are illustrated in detail by department and fund in Attachments B and C, respectively, as well as summarized below:
Non departmental
• The City’s investment portfolio is yielding higher than expected earnings while remaining in compliance with its investment policy. Staff is recommending a conservative revenue amendment of $400,000. • As demonstrated in Attachment E, the City is overfunded in its CERBT by approximately $1.7 million.
These funds can only be put toward health care premiums. The City has disbursed funds twice in the past for a total of $1.4 million to assist with premiums. For the midyear adjustment, staff recommends a $1 million disbursement.
• The City received its final ARPA grant disbursement of $4.1 million. Note: At its June 28, 2022, meeting, the City Council directed staff to dedicate a portion of ARPA funds specifically for residents of Menlo Park in the fiscal year 2023-24 budget. Staff will include a City Council consideration of ARPA funds for eligible expenditures during the fiscal year 2023-24 budget development process. ARPA funds must be fully expended by December 31, 2024, and any unspent balance is forfeited. • Minor adjustments for miscellaneous, unanticipated expenses.
City manager’s office
• The City Council approved a $1 million grant to the Menlo Park Atherton Education Foundation. This amendment reduces the General Fund Project related reserves. • Amendments to the Community Funding program include an increase to the grant program approved by City Council as well as funding for hotel reimbursements due to prolonged power outages. • Minor adjustments include legal support, a recycling grant and other administrative expenses.
Administrative services department
• The main amendment is for temporary help and overtime that the department is relying on more due to staffing changes.
• Minor adjustments include the management development program and technology and utility costs.
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Staff Report #: 23-066-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Library and community services
• Minor amendments include expenses covered by existing grants for Big Lift and Belle Haven Child Development Center and a new appropriation to support the Belle Haven Community Development Fund mini-grant program’s 2023 grant cycle.
Community development
• A main amendment establishes an expense budget associated with credit card processing fees. These fees are applied to applicant credit card transactions related to building permits and charged to the City. • A minor amendment provides for an increase to M-Group’s professional service agreement for the Housing Element Update for the preparation of the Water Supply Assessment, responses to the State Housing and Community Development’s Housing Element letter, and anticipates review and coordination on the Environmental Justice Element by Change Lab Solutions. The contract amendment is also on the March 14, 2023, City Council agenda.
• A minor amendment includes payment of property taxes associated with two City-owned below market rate duplexes and one City-owned below market rate condominium unit from the Below Market Rate Housing Fund.
Public works
• The main amendment establishes a budget for City water accounts that is covered by the Water Operations Fund.
• Other amendments include overtime and temporary help, along with landscaping and park-related expenses.
Police
• The main amendments are for communications and administration division overtime and temporary help. • A minor amendment includes a grant for special equipment.
Capital projects
• The main amendment establishes a budget of approximately $1 million for the Main Library Improvement Project, which is being funded by a State grant and remaining bond proceeds. • Due to various funding sources for the Menlo Park Community Campus project, staff is addressing this item as a separate budget amendment for City Council consideration.
Fiscal year 2022-23 forecast (Attachment F)
The General Fund forecast through June 30, 2023, was prepared using December YTD actuals and incorporates the latest information available. The additional $1.3 million in vehicle license fee (VLF), $1 million in transient occupancy tax (TOT), and reduction in Redevelopment Property Tax Trust Fund (RPTTF) of $1 million is confirmed from San Mateo County and other sources. Given the YTD investment earnings, staff conservatively estimates $0.4 million in investment earnings through the end of the fiscal year.
The forecast for wages and benefits use December YTD actuals and assumes a revised vacancy rate of 14 percent compared to the current rate of 24 percent. This vacancy rate equates to 35 vacancies and forecasted level of 215 FTEs. Vacancies adversely impact the organization's ability to deliver services to the community and maintain vital infrastructure. Staff is addressing this challenge through internal advancements, interim/acting assignments, and recruitment efforts. Fringe benefits includes the additional $1 million payment for pension unfunded actuarial liability (UAL.) Page I-2.3
Staff Report #: 23-066-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov The fiscal year 2022-23 General Fund forecast results in $76.64 million in revenues offset by $76.66 million in expenses, closing at a deficit of approximately $15,000.
After adjusting the General Fund reserve levels to comply with City Council policy, the unassigned fund balance reserve increases to $2.1 million at June 2023 compared to a budgeted $0.36 million. This is a result of spending down project related and strategic pension reserves by approximately $2.0 million and adjusting economic reserves by $0.75 million as directed by City Council policy.
Table 1: General Fund balance reserves
Item FY 2021-22 (Actual) FY 2022-23 (Forecast)
Ending fund balance (June 30) $34,232,360 $34,217,086
Fund balance reserve components
Non-spendable prepaids $446,047 $446,047
Project related, encumbrances $1,540,643 $540,643
Strategic pension funding reserve $3,250,860 $2,288,492 Emergency contingency reserve $12,064,534 $12,064,534
Economic stabilization reserve $16,000,000 $16,750,000
Unassigned fund balance $930,276 $2,127,370
Salary schedule amendments (Attachment D)
The proposed salary schedule amendments would update two classification titles to reflect the merger of the Library and Community Services Department and allow for increased flexibility, cross-training, and succession planning in the department. Specifically, the proposed changes would delete three division specific titles (Library services manager, assistant library services director, and assistant community services director) in favor of department-wide classifications (library and community services manager, assistant library and community services director.) The compensation for these department-wide classifications would be placed at the same level as the current division-specific classifications.
These broader classifications will assist the department in preparing for the increased operational demands related to the opening of the Menlo Park Community Campus in 2024. As a complex multiservice center offering a wide range of municipal services and disciplines (library, recreation, senior center, school age children and aquatics), qualified, effective leadership and oversight is critical to its success.
Note that these amendments would not increase the number of authorized FTEs. The salary schedule amendments are outlined in Attachment D and incorporated as Exhibit B of the resolution (Attachment A.) Impact on City Resources
The total proposed budget amendments equate to a net change of $2.36 million across all funds, of which the General Fund represents a negative $1 million, primarily due to non-departmental amendments. For the final General Fund year-end balance, staff is forecasting a negative $15,000.
Page I-2.4
Staff Report #: 23-066-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Resolution
B. Recommended budget amendments by department
C. Recommended budget amendments by fund
D. Salary schedule amendments effective March 26, 2023
E. CERBT account summary as of December 31, 2022
F. General Fund fiscal year 2022-23 budget, actual, forecast Report prepared by:
Marvin Davis, Interim Finance Director
Report reviewed by:
Brittany Mello, Administrative Services Director
Stephen Stolte, Assistant City Manager
Page I-2.5
RESOLUTION NO. XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AMENDING THE FISCAL YEAR 2022–23 ADOPTED BUDGET AND THE
SALARY SCHEDULE
WHEREAS, the City of Menlo Park, acting by and through its City Council, having considered the proposed budget document dated June 14, 2022, and related written and oral information at the meeting held June 28, 2022, adopted the fiscal year 2022-23 operating budget; and WHEREAS, the City of Menlo Park, acting by and through its City Council, having considered the proposed budget amendments in Exhibit A and related written and oral information at the meeting held March 14, 2023, and the City Council having been fully advised in the matter and good cause appearing;
WHEREAS, the City of Menlo Park, acting by and through its City Council, wanting to reflect the $4,150,250 disbursement of the American Rescue Plan Act (ARPA) funds in its budgetary accounts; and
WHEREAS, the City of Menlo Park, acting by and through its City Council, wanting to use $1,000,000 of its California Employer’s Retiree Benefit Trust (CERBT) for health insurance premiums, understanding the CERBT is currently overfunded by a total of $1,687,000 as indicated in its’ December 31, 2022, account summary;
WHEREAS, the salary schedule requires classification title changes with no adjustment to the previously approved salary ranges;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Menlo Park that the City Council does hereby
1. Amend the fiscal year 2022-23 budget as summarized in Exhibit A; and
2. Amend the salary schedule to include classifications and salary ranges as summarized in Exhibit B.
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the fourteenth day of March, 2023, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of March, 2023.
Judi A. Herren, City Clerk
Page I-2.6 ATTACHMENT A
Resolution No. XXXX
Exhibits:
A. Budget amendments
B. Salary schedule
Page I-2.7
Resolution No. XXXX
March 14, 2023 Budget amendment
Fund number and name 2022-23
Revenue
2022-23
Expenditure
Net
change
(100) General* $1,470,000 $2,342,500 ($872,500)
(213) CalRecycle SB 1383 Local Grant $25,000 $25,000 -
(222) Below Market Rate Housing - $10,300 ($10,300)
(251) Big Lift - $15,000 ($15,000)
(253) Belle Haven Child Develop Center - $60,000 ($60,000) (327) Supp Law Enforcement Services $152,261 $145,203 $7,058 (397) American Rescue Plan Act $4,150,250 - $4,150,250
(400) Library GO Bond 1990 $360,000 $360,000 -
(501) General CIP $536,000 $536,000 -
(510) Library Addition $121,000 $121,000 -
(610) Water Operations - $520,000 ($520,000)
(702) General Liability ISF - $50,000 ($50,000)
(704) Information Tech ISF - $62,880 ($62,880)
Total $6,814,511 $4,247,883 $2,566,628
*Note: $1,000,000 of General Fund expense is covered by project reserves for Atherton Grant Page I-2.8 EXHIBIT A
Resolution No. XXXX
City of Menlo Park
PROPOSED Salary schedule amendments - effective March 26, 2023 Classification title Minimum
(Step A) Step B Step C Step D Maximum (Step E)
Assistant Community Services Director $133,380 Open Range $187,407 Assistant Library Services Director $133,380 Open Range $187,407 Assistant Library and Community Services
Director $133,380 Open Range $187,407
Library Services Manager Library and
Community Services Manager $130,350 Open Range $175,695 Page I-2.9 EXHIBIT B
Department request 2022-23 Revenue 2022-23 Expenditure Fund Non Departmental
Investment Earnings 400,000 100
OPEB Trust for Health Insurance Premiums 1,000,000 100
American Rescue Plan Act Grant 4,150,250 397
HDL Service, FA Admin, Citizen Support, Membership, Misc. 254,000 100 Total 5,550,250 254,000
City Manager
Menlo Park Atherton Education Foundation Grant 1,000,000 100 Community Funding Subcommittee approval, Hotel Reimbursements 80,000 100 Legal Support on General Liability Claims 50,000 702
Gas and Electric Allocations 15,000 100
District advertising, HDL contract 17,500 100
Recycling Grant & Expense 25,000 25,000 213
Total 25,000 1,187,500
Administrative Services Department
Employee Education Reimbursement 14,000 100
Overtime and Temporary Help 175,000 100
Monday.com subscription 26,880 704
Telephone and Alarm allocations, Internet upgrade 36,000 704 Total - 251,880
Library and Community Services
Big Lift Grant & Expense 15,000 251
Belle Haven Child Development Center - Cal. Dept. of Ed. grant 30,000 253 Belle Haven Community Development Fund mini-grants 30,000 253 Total - 75,000
Community Development
Contract services for Housing Element Update 72,000 100 Credit card processing fees associated with building permits 125,000 100 Property taxes for City-owned below market rate housing units 10,300 222 Total - 207,300
Public Works and Capital Projects
City water purchases (medians, buildings, etc.) 520,000 601 Overtime and Temporary Help 152,000 100
Overtime (trees) 24,500 358
Overtime (water) 30,000 601
Landscaping equipment and supplies 20,000 100
Main Library Improvement Project & Grant CPB007 509,000 509,000 501 Main Library Improvement Bond Support CPB007 360,000 360,000 400 Main Library Improvement Bond Support CPB007 121,000 121,000 510 Main Library Improvement cost to CPB002 Support CPB007 27,000 27,000 501 Total 1,017,000 1,763,500
Police
Special equipment grant 152,261 145,203 327
Communications Overtime and Temp Help 400,000 100
Administration Overtime 100,000 100
Total 152,261 645,203
Total 6,744,511 4,384,383
Table 1: Department budget amendments
ATTACHMENT B Page I-2.10
Fund number and name2022-23 Revenue 2022-23 ExpNet change (100) General * 1,400,000 2,424,500 (1,024,500)
(213) CalRecycle SB 13825,000 25,000 -
(222) Below Market Rate - 10,300 (10,300)
(251) Big Lift - 15,000 (15,000)
(253) Belle Haven Child D - 60,000 (60,000)
(327) Supplemental Law 152,261 145,203 7,058
(358) Landscape/Tree As - 24,500 (24,500)
(397) American Rescue P4,150,250 0 4,150,250
(400) Library General Ob360,000 360,000 -
(501) General CIP 536,000 536,000 -
(510) Library Addition 121,000 121,000 -
(601) Water Operations - 550,000 (550,000)
(702) General Liability Int - 50,000 (50,000)
(704) Information Tech In - 62,880 (62,880)
Total 6,744,511 4,384,383 2,360,128
* Note: $1,000,000 of General Fund expense is covered by project reserves for the Menlo Park Atherton Education Foundation Grant Table 2: Fund budget amendments
ATTACHMENT C Page I-2.11
Annual Salaries based on 2080 hours per year
except where set by contract or noted
City of Menlo Park
Salary Schedule Amendments
PROPOSED
Table 1: Salary schedule amendments effective March 26, 2023 Classification title Minimum
(Step A) Step B Step C Step D Maximum (Step E) Action
Merge and retitle
Assistant Community Services
Director $133,380 Open Range $187,407 Delete
Assistant Library Services
Director $133,380 Open Range $187,407 Delete
Assistant Library and Community
Services Director $133,380 Open Range $187,407
Update position title,
same assistant
director salary range
Library Services Manager
Library and Community Services
Manager
$130,350 Open Range $175,695 Update title, no salary
change
Amends salary schedule effective September 25, 2022
Page I-2.12 ATTACHMENT D
CERBT Account Update Summary
City of Menlo Park
as of December 31, 2022
Page I-2.13 ATTACHMENT E
OPEB Valuation Report Summary
OPEB Actuarial Valuation Report by Segal Consulting
Valuation Date 6/30/2019
Measurement Date N/A
Total OPEB Liability (TOL) $20,360,000
Valuation Assets $22,047,000
Net OPEB Liability (NOL) ($1,687,000)
Funded Status 108%
Actuarially Determined Contribution (ADC) $669,000
CERBT Asset Allocation Strategy Strategy 3
Discount Rate 5.50%
CERBT Account Summary
As of December 31, 2022 Strategy 3
Initial contribution (05/14/2008) $10,400,000
Additional contributions $2,488,040
Disbursements ($1,417,876)
CERBT expenses ($239,796)
Investment earnings $10,628,931
Total assets $21,859,299
Annualized net rate of return (05/14/2008-12/31/2022 = 14.63 years) 4.56% Page I-2.14
Cash Flow Summary by Fiscal Year
Fiscal Year Contributions Disbursements
Cumulative
Investment Gains
(Losses)
Cumulative Fees Cumulative Ending
Assets
2006-07 $0 $0 $0 $0 $0
2007-08 $10,400,000 $0 ($611,159) ($1,198) $9,787,642
2008-09 $564,002 $0 ($2,761,551) ($7,804) $8,194,647
2009-10 $330,994 $0 ($1,485,212) ($17,154) $9,792,630
2010-11 $239,624 $0 $963,218 ($31,733) $12,466,105
2011-12 $64,033 $0 $983,049 ($46,194) $12,535,508
2012-13 $90,574 $0 $2,457,785 ($66,711) $14,080,300
2013-14 $99,090 $0 $5,066,619 ($88,060) $16,766,877
2014-15 $542,000 ($552,669) $5,069,374 ($105,347) $16,741,674 2015-16 $0 $0 $5,244,551 ($119,193) $16,903,006
2016-17 $277,723 $0 $7,035,234 ($134,227) $18,956,379
2017-18 $280,000 $0 $8,552,326 ($151,305) $20,736,392
2018-19 $0 $0 $9,841,363 ($168,975) $22,007,760
2019-20 $0 $0 $10,627,977 ($187,916) $22,775,433
2020-21 $0 ($865,207) $14,027,508 ($208,877) $25,288,795 2021-22 $0 $0 $11,333,971 ($230,284) $22,573,852
as of
12/31/2022 $0 $0 $10,628,931 ($239,796) $21,859,299
Page I-2.15
CERBT/CEPPT Investment Returns Outperform Benchmarks
Periods ended November 30, 2022
Fund Assets 1
Month
3 Months FYTD 1 Year
3 Years
5 Years
10 Years ITD
CERBT Strategy 1
(Inception June 1, 2007) $13,459,360,123 6.45% 0.06% 2.00% -12.85% 3.73% 4.66% 6.37% 4.86% Benchmark 6.44% 0.08% 1.99% -13.00% 3.48% 4.40% 6.03% 4.46% CERBT Strategy 2
(Inception October 1, 2011) $1,721,150,600 6.15% -0.99% 0.17% -13.71% 1.97% 3.62% 5.04% 6.07% Benchmark 6.12% -0.98% 0.16% -13.78% 1.80% 3.42% 4.74% 5.80% CERBT Strategy 3
(Inception January 1, 2012) $754,489,489 5.75% -1.73% -1.06% -13.26% 0.96% 2.89% 3.86% 4.52% Benchmark 5.71% -1.74% -1.09% -13.31% 0.82% 2.73% 3.56% 4.25% CERBT Total $15,935,000,212
CEPPT Strategy 1
(Inception October 1, 2019) $70,265,817 5.55% 0.06% 1.31% -12.13% 1.96% - - 2.58% Benchmark 5.53% 0.01% 1.29% -12.30% 1.85% - - 2.50%
CEPPT Strategy 2
(Inception January 1, 2020) $26,939,687 4.67% -0.55% -0.26% -11.87% - - - -0.50% Benchmark 4.66% -0.60% -0.31% -11.97% - - - -0.63%
CEPPT Total $97,205,504
Page I-2.16
CERBT Portfolios
2022 Capital Market Assumptions CERBT Strategy 1 CERBT Strategy 2 CERBT Strategy 3 Expected Return 6.0% 5.5% 5.0%
Risk 12.1% 9.9% 8.4%
CERBT Portfolio Details
Asset Classification Benchmark CERBT
Strategy 1
CERBT
Strategy 2
CERBT
Strategy 3
Global Equity MSCI All Country World
Index IMI (Net)
49%
±5%
34%
±5%
23%
±5%
Fixed Income Bloomberg Long Liability
Index
23%
±5%
41%
±5%
51%
±5%
Global Real Estate
(REITs)
FTSE EPRA/NAREIT
Developed Index (Net)
20%
±5%
17%
±5%
14%
±5%
Treasury Inflation
Protected Securities
(TIPS)
Bloomberg US TIPS
Index, Series L
5%
±3%
5%
±3%
9%
±3%
Commodities S&P GSCI Total Return
Index
3%
±3%
3%
±3%
3%
±3%
Cash 91-Day Treasury Bill 0%
+2%
0%
+2%
0%
+2%
Page I-2.17
Total Participation Cost Fee Rate
• Total all-inclusive cost of participation
- Combines administrative, custodial, and investment fees - Separate trust funds
- Self-funded, fee rate may change in the future
- Fee is applied daily to assets under management
• 10 basis points - CERBT
• 25 basis points - CEPPT
CEPPT/CERBT Consistently Low Fee Rate History
Fiscal Year CERBT CEPPT
2007-2008 2.00 basis points -
2008-2009 6.00 basis points -
2009-2010 9.00 basis points -
2010-2011 12.00 basis points -
2011-2012 12.00 basis points -
2012-2013 15.00 basis points -
2013-2014 14.00 basis points -
2014-2015 10.00 basis points -
2015-2016 10.00 basis points -
2016-2017 10.00 basis points -
2017-2018 10.00 basis points -
2018-2019 10.00 basis points -
2019-2020 10.00 basis points 25.00 basis points
2020-2021 10.00 basis points 25.00 basis points
2021-2022 10.00 basis points 25.00 basis points
2022-2023 10.00 basis points 25.00 basis points
Page I-2.18
620 Prefunding Program Employers
598 CERBT and 79 CEPPT
• State of California
• 156 Cities or Towns
• 10 Counties
• 81 School Employers
• 32 Courts
• 340 Special Districts and other Public Agencies
o (103 Water, 37 Sanitation, 34 Fire, 25 Transportation) Financial Reporting
• CERBT is the Plan
– Provides audited and compliant GASB 74 report in a Schedule of Changes in Fiduciary Net Position (FNP)
– Published in February each year
CERBT FNP Fiscal Year Availability
2018-19
2019-20
2020-21
Available at
https://www.calpers.ca.gov/cerbt
2021-22 February 2023
Page I-2.19
City of Menlo Park
General Fund 100: FY 2022‐23 Revenue budget, actual, forecast at December 2022 Reserve Breakdown: FY 2021‐22 audited
Non‐spendable prepaids 446,047
Project related, encumb 1,540,643
Strategic pension funding 3,250,860 Actual %
Emergency (Policy: 15‐20%) 12,064,534 15%
Economic (Policy: 20‐25%) 16,000,000 20%
Unassigned 930,276
Total Reserve 34,232,360 ‐ 34,232,360
FY 2023 FY 2023 Jul‐Dec FY 2023 Fcst ‐ Budget
Adopted Amended Actual Forecast Adopted Notes
RevenueProperty taxes: Secured 20,020,457 20,020,457 13,273,526 20,020,457 ‐ HDL forecast, property tax receipts are non linear Property taxes: VLF 4,677,710 4,677,710 2,354,642 6,005,343 1,327,633 Based upon most recent approval Excess ERAF 4,168,229 4,168,229 1,985,025 4,168,229 ‐ On schedule to receive the full amount RPTTF 3,616,199 3,616,199 1,729,005 2,529,005 (1,087,194) Best estimates from the County at this time Property taxes: Other 2,211,186 2,211,186 946,768 2,211,186 ‐ HDL forecast, on track to receive Sales Taxes 6,621,444 6,621,444 2,126,519 6,621,444 ‐
TOT 9,000,000 9,000,000 5,680,780 10,000,000 1,000,000 YTD $6.2 million Utility User Tax 1,647,858 1,647,858 669,972 1,647,858 ‐ Fines, Rental, Govt, Other 3,289,126 4,289,126 1,163,646 4,289,126 ‐ Licenses & Permits 5,173,500 5,173,500 3,384,987 5,173,500 ‐ Charges for Services 5,008,550 5,008,550 2,601,483 5,008,550 ‐ Interest Income 844,640 1,244,640 574,354 1,244,640 400,000 Conservative estimate Transfers 7,723,831 7,723,831 3,865,616 7,723,831 ‐ One‐time $2.8M for Internal Services Fund, $3.7M for ARPA Revenue Total 74,002,730 75,402,730 40,356,322 76,643,169 1,640,439 ExpenseSalaries and Wages 32,485,961 33,160,961 12,868,333 29,650,102 Fringe Benefits 13,225,765 13,239,765 5,557,107 10,517,281 (2,835,860) Budgeted FTE of 250, actual 191
(2,708,484) Assume 14% vacancy rate FTE of 215
Operating Expenses 10,874,411 11,266,711 5,832,110 11,266,711 ‐ Services 10,921,678 11,003,178 6,365,383 11,003,178 81,500Repairs & Maintenance 1,042,796 1,042,796 875,755 1,233,992 191,196 Utilities, Rentals 1,862,373 1,877,373 898,260 1,878,274 ‐ Fixed Assets, Special Project 1,186,050 2,271,050 385,246 2,277,716 ‐ Transfers 8,831,190 8,831,190 4,393,745 8,831,190 ‐ $3M CIP, $1.5 for PassThru, $2.5M Chrysler, $1M Other Expense Total 80,430,224 82,693,024 37,175,940 76,658,443 (5,271,648) Surplus / (Deficit) (6,427,494) (7,290,294) 3,180,382 (15,274) Reserve Breakdown FY 21‐22 vs Fcst
Non‐spendable prepaids 458,698 446,047
Project related, encumb 1,000,000 540,643
Strategic pension funding 2,250,860 2,288,492 $962K to Unfunded Accrued Liability (UAL) Emergency (Policy: 15‐20%) 11,800,000 12,064,534 15%
Economic (Policy: 20‐25%) 16,000,000 16,750,000 20%
Unassigned 367,348 2,127,370
Total Reserve 31,876,906 34,217,086 ‐$15,274 change
Page I-2.20
ATTACHMENT
F
FISCAL YEAR 2022-23 BUDGET AMENDMENT
March 14, 2023
I2-PRESENTATION
AGENDA
General Fund budget
– Year to date– Year-end forecast
Recommended budget amendments Salary schedule amendments City Council adoption and direction
GENERAL FUND BUDGET
Current Activity:
December Year to Date: $2.7 million temporary surplus – Primarily due to 191 current FTEs vs. 250 General
Fund budgeted FTEs
This is a timing issue – The bulk of revenues and
expenses are received/paid in the latter part of eachfiscal year GENERAL FUND YEAR TO DATE (DECEMBER 31, 2022)
4 FY 2022-23 Budgeted deficit of $6.4 million
FY 2022-23 Forecasted deficit of $15,000
– Revenue impacts: $1.6 million higher-than-budgeted
revenues anticipated
– Expenses reduced due to labor savings of $5.5
million
– Forecast includes requested mid-year budget
amendments
Anticipating future economic uncertaintyGENERAL FUND FISCAL YEAR-END FORECAST (JUNE 30, 2023)Fiscal Year End Forecast:
5 FY 2022-23 GENERAL FUND –
BUDGET VS FORECAST
$-
$50,000,000
$100,000,000 $150,000,000 $200,000,000
Budget Forecast
Revenue Expense Deficit
6 General Fund Reserve Impacts:
– Project related reserves decreases from $1.5 million to $0.5 million for the Menlo Park Atherton Education Foundation grant – Strategic pension reserve decreases from $3.2 million to $2.2 million for the additional Unfunded Accrued Liability (UAL) payment – Economic reserve increases from $16 million to $16.7
million to meet minimum reserve limits per Council policy – Unassigned fund balance increase from $0.9 million to $2.1 million
GENERAL FUND RESERVES
7 BUDGET AMENDMENTS
FY 2022-23 BUDGET AMENDMENTS BY DEPARTMENT
9 Net change across all funds is $2.36 million as shown below:
Department 2022-23 Revenue 2022-23 Expenditure Primary DriversNon Departmental $5,550,250 $254,000 American Rescue Plan Act (ARPA), CA Employer’s Retiree Benefit Trust (CERBT), Investment earnings City Manager $25,000 $1,187,500 Menlo Park Atherton Education Foundation grant, hotel reimbursements
Administrative Services - $251,880 Overtime/Temp helpLibrary and Community Services - $75,000 Expenditures covered by grant funding
(i.e., Big Lift, Belle Haven Child Development Center)
Community Development - $207,300 Processing fees, Housing Element consulting services
Public Works - $746,500 City water accounts, Overtime/Temp help, added Parks expenses
Capital Projects $1,017,000 $1,017,000 Main Library Improvement Project Police $152,261 $645,203 Overtime/Temp helpTotal $6,744,511 $4,384,383
SALARY SCHEDULE
AMENDMENTS
Update two classification titles to reflect the merger of the Library and Community Services Department and remove outdated titles: – Library and Community Services Manager– Assistant Library and Community Services Director Compensation in line with existing manager / assistant director positions
No changes to the number of authorized FTEs SALARY SCHEDULE AMENDMENTS 11 CITY COUNCIL DIRECTION
Adopt the fiscal year 2022-23 mid-year budget amendment and salary schedule amendments
Next steps
– City Council priority and goal setting workshop –
March 18, 2023
– FY 2023-24 budget principles adoption and direction for upcoming budget – April – June 2023
– FY 2023-24 budget adoption – June 2023 – Determination and use of ARPA funding by December 2024
CITY COUNCIL ADOPTION AND DIRECTION
13 THANK YOU
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 3/14/2023
Staff Report Number: 23-067-CC
Regular Business: Appropriate funds related to and supporting the Menlo Park Community Campus project
Recommendation
Staff recommends that the City Council appropriate $2.225 million in recreation in-lieu fee funds towards the Menlo Park Community Campus (MPCC) project. These funds are required to support the City-requested enhancements to the MPCC project, the City’s costs for furniture and non-fixed equipment in the new facility, and costs to extend the duration of interim services during the new facility’s construction.
Policy Issues
City Council sets policy and goals and provides direction to staff regarding municipal projects and services to the Menlo Park community; authorizes budget appropriations to support City services and programs; and authorizes the city manager to negotiate and execute agreements and procure resources. City Council established the MPCC project as one of the City’s top priorities.
Background
On December 16, 2019, Facebook (now Meta) submitted its proposal for exploring the funding and development of a new multigenerational center to incorporate the former Onetta Harris Community Center, Menlo Park Senior Center, Belle Haven Youth Center (school age child care), Belle Haven Pool and Belle Haven Branch Library.
On January 12, 2021, City Council approved the architectural control, use permit, funding and improvements agreement for the MPCC project located at 100-110 Terminal Avenue. City Council requested further review of several design elements of the proposed pool area. Those items were discussed January 26, 2021, and February 1, 2021. City Council approved the pool design elements February 1, 2021.
City Council created the MPCC subcommittee to work with City staff and the community on the MPCC project. The MPCC Subcommittee is currently comprised of Vice Mayor Taylor and City Councilmember Nash. The MPCC subcommittee convened a working group of Menlo Park residents to support and advise the subcommittee’s work.
A project webpage was created (Attachment A) to make project information readily accessible to the public, including the option to subscribe (Attachment B) to receive project updates and announcements by email or text message.
In summer 2021, four City facilities located at 100-110 Terminal Avenue (Onetta Harris Community Center, Menlo Park Senior Center, Belle Haven Youth Center, and Belle Haven Pool) were demolished to make way for the MPCC project construction. The programs formerly housed in those facilities were moved to Page I-3.1 AGENDA ITEM I-3
Staff Report #: 23-067-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov interim service locations during construction, and will move into the new MPCC facility when it is completed, along with the Belle Haven Branch Library which is currently located at 413 Ivy Drive on the Belle Haven Elementary School campus.
Construction of the MPCC project began in November 2021 and is anticipated to be completed by early 2024. As summarized in the January 24 update to the City Council, the completion date has moved several months due to supply chain issues for critical electrical infrastructure equipment. Unprecedented supply chain issues are prevalent throughout the construction industry, and continue to impact the timely availability of critically important infrastructure, equipment and materials. The electrical infrastructure equipment is a critical path component that must be implemented before subsequent construction phases can be completed. The project team is currently evaluating the cost and schedule efficiencies either to temporarily demobilize construction activity to save costs while awaiting the necessary infrastructure equipment; or to continue working with a potentially reduced presence on-site. These two options are further described below in the Analysis section.
If temporary demobilization is found to be more efficient, it would be tentatively planned to begin in May 2023, with construction resuming in August 2023. During the temporary demobilization period, the project site will be temporarily closed and secured, and no major construction activity will occur. The construction fencing will be reconfigured to maximize public access to the parking areas to the greatest extent possible.
City staff and the project team will continue, in parallel, to focus on other project-related activities during this period, including preparations for staffing and operating the new facility, developing policies and partnerships to support its programs and services, and developing plans for renovating the athletic field at Kelly Park, among other preparatory work.
Analysis
As described in the informational update provided to the City Council January 24, a budget amendment is needed to provide the necessary funding for several components of the MPCC project. The following sections summarize these items in two categories, new requests and project cost escalations, followed by an overall summary.
New requests
1. Furniture and non-fixed equipment. A new one-time budget appropriation is needed to allocate funding for the procurement of the new facility’s furniture, fitness equipment, library book sorter and other nonfixed equipment and assorted equipment items. City Council reviewed the proposed MPCC furniture layouts September 13, 2022 (Attachment C.) Authorization is needed to appropriate the funding for the furnishings and non-fixed equipment. Typically, 2 to 4 percent of the overall project cost would be included for furnishing and non-fixed equipment costs in a project of this scale and complexity, which would be $1.1-2.2 million. Anticipated budget request is $1.4 million (Attachment D.)
2. Donation acceptance. City Council’s formal acceptance of donations is requested as well as direction to City staff for recognizing the donations. Total donated funds currently available for City Council to accept toward the MPCC: $850,000
A. In 2021, partner nonprofit organizations Friends of Menlo Park Library and Menlo Park Library Foundation committed cash donations of $300,000 each ($600,000 total) toward the City’s costs for library furniture, artwork, books and equipment in the MPCC. These two donations comprise 60 percent of the Menlo Park Library Foundation’s fundraising goal, still in progress, of raising $1 million toward the MPCC project.
B. In 2019, the Maria S. Hoffman Trust donated $250,000 toward the Menlo Park Senior Center, a onetime bequest which may be used to offset startup costs for furnishing and equipping the MPCC Page I-3.2
Staff Report #: 23-067-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov senior center, makerspace and dining hall.
3. Interim services extension. Budget adjustments are needed to cover the costs of extending the lease on the youth center portables and other extended duration interim services costs due to changes in the MPCC construction schedule, for example transportation services. Anticipated amount is $50,000.
MPCC project enhancements cost escalation
In late 2020, the City Council provided direction to include 10 project enhancements to the MPCC project.
The 2020 cost estimates for the design and construction totals are shown in Table 1. City staff has been advised by Meta and the general contractor, Level 10 Construction, of cost escalations that will exceed the City’s previously committed $13.464 million financial contribution toward the project for these City-requested enhancements. Staff has already applied cost savings from items for which costs were less than anticipated than the 2020 estimates (approximately $1.4 million), but the resulting cost escalation as of March 2023 (indicated in Table 1) ultimately exceeds the prior $13.464 million estimate.
City staff is requesting that the City Council appropriate $1.125 million in funding for these items, which accounts for all items except No. 6, the renewable energy microgrid. Total costs with and without this estimate are shown in Table 1 below for reference and further explanation follows the table.
Table 1: MPCC project enhancements cost escalation
Item 2020 Cost
estimate
Anticipated
escalation Subtotal
1. New swimming pool $7.400 million $0.980 million $8.38 million
2. Red Cross evacuation center $0.750 million $0 $0.750 million
3. Emergency backup power (diesel
generator) $0.150 million $0 $0.150 million
4. Solar carports $1.500 million $0.05 million $1.55 million
5. LEED Platinum (Leadership in
Energy and Environmental Design)
upgrade plus additional rooftop solar
$0.600 million $0 $0.600 million
6. Renewable energy microgrid (battery
backup)* $1.200 million $1.4-1.7 million $2.6-2.9 million
7. Building deconstruction versus
demolition $0.400 million $0.05 million $0.45 million
8. Water main replacement $0.800 million $0.01 million $0.81 million
9. Recycled water connection from
Chilco Street $0.414 million $0.035 million $0.449 million
10. Utility undergrounding $0.250 million $0 $0.25 million Subtotal (not including item 6) $12.264 million $1.125 million $13.389 million Total (including item 6)* $13.464 million $2.525 – 3.825 million
$14.864 – 15.164
million
*See text summary below for further description of this item. Not recommended for funding as part of this request, but is included for context and information purposes. For transparency, an additional contract for the design and construction of the microgrid was authorized by the City Council in January 2021 with ENGIE Services US Inc. which is separate from the agreement with Meta summarized here For item six, the anticipated additional cost is shown as a range, as the cost estimates are still in development. In addition, these costs have not yet been allocated between Meta and the City, and staff is continuing to negotiate this amount. This escalation is due to delay in receiving a piece of electrical Page I-3.3
Staff Report #: 23-067-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov equipment (switchgear) that is necessary to provide a permanent electricity connection for the building, as described in the Background section above. Some construction activities (such as installing the gymnasium floor, which requires the heating/cooling system to provide temperature control) should not be done until permanent power is established. Therefore, staff and Meta are completing a detailed review of the project schedule by task to determine the most expedient, cost effective path forward while ensuring the building materials are adequately protected. Because this work is ongoing, staff recommends returning to the City Council with an update on the cost impact of this enhancement and associated appropriation request at a future date.
In addition to the 10 City-requested enhancements in Table 1, the City is also responsible for costs associated with City-requested changes for site improvements and gymnasium improvements that were not anticipated at the time construction began. These include opportunities to align construction activities for some of the facility and site improvements in surrounding Kelly Park (installing new site fencing, soccer nets, scoreboards, volleyball system, security system, etc.) These three items total approximately $0.50 million.
Summary
Table 2 below summarizes the expenses, donations and total budget amendment request.
Table 2: MPCC project budget amendment summary
Category Description Added revenue Added
expenses
Donations
Partner nonprofit organizations Friends of
Menlo Park Library and Menlo Park Library
Foundation have committed combined total
cash donations of $600,000. The Maria S.
Hoffman Trust has donated $250,000
$0.85 million
Furniture and nonfixed equipment
Furniture, fitness equipment, library automated
book sorter and other non-fixed items
necessary for building opening in 2024
$1.40 million
Interim services
extension
Extending the lease and associated services
on the youth center portables and senior
transportation services in alignment with the
new project completion schedule in early 2024
$0.05 million
Cost escalation for
City-requested
enhancements
Cost escalation and additional costs as
summarized in Table 1 $1.125 million
City modifications Site and gymnasium improvements at the facility and in surrounding Kelly Park $0.50 million
Total $0.85 million $3.15 million
Future requests
As described above, staff anticipates returning to the City Council for an appropriation for the additional costs related to the renewable energy microgrid and electrical equipment at a future date with an anticipated cost of up to $1.7 million. At that time, staff also anticipates to bring forward a recommended contingency budget in order to complete the City-requested enhancements and any additional requests. No contingency was previously authorized for the project, though typically, contingency of 10 to 20 percent would be included in a project of this scale and complexity. Based on the City’s original budget of $15.75 million for the project, this would result in contingency of the range $1.57 to $3.14 million. Staff will be working with Meta and the construction team to identify remaining items requiring additional contingency for a future Page I-3.4
Staff Report #: 23-067-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov request. Currently, staff anticipates this amount is $1-2 million.
Related items on the March 14 City Council agenda
• Midyear budget amendment. Includes an amendment to the salary schedule, with no net change to the City’s total full-time equivalent (FTE) head count, to update job classifications to support planning for the opening of the MPCC facility
• Resolution to update City Council Procedure CC-86-0001, “Naming and/or changing the name of facilities.” City Council January 24 identified a timeline for the MPCC facility naming process. Due to the impacts of the recent widespread power outages in Menlo Park, which may have prevented some community members from attending the Parks and Recreation Commission (PRC) study session February 22, staff recommends extending the overall timeline by approximately four additional weeks • Belle Haven School renovation project update. On March 22, Ravenswood City School District staff provided a presentation to the Parks and Recreation Commission (PRC) of preliminary options to redesign the field area on the north side of the school campus, with the intent to make that area more accessible and beneficial to Belle Haven neighborhood residents.
Aquatics center - air source heat pumps and noise ordinance exception The Planning Commission (PC) held a public hearing February 27, which had been continued from a previous October 22, 2022 hearing, to consider a use permit application to exceed nighttime noise limits to accommodate electric pool heating equipment at the MPCC. As previously reported to City Council, air source heat pumps are an all-electric method of pool heating, and specifically the method that meets requirements for effectively heating the MPCC aquatics centers’ lap and instructional pools, consistent with City goals of greenhouse gas reduction and air quality improvements. Extensive study and effort to minimize the noise that would be generated by the pool heating equipment found that the equipment may exceed the nighttime noise limits of 50 decibels measured at the nearest residential property line, absent additional attenuation efforts such as sound walls or installing fencing or other screening. On February 27 the PC continued the item to a future meeting, but indicated an intention to deny the use permit application, citing potential noise impacts to nearby residential properties. A potential next step in the process would entail City staff preparing findings of denial for formal adoption by the PC tentatively March 27. If the PC denies the application, the City may appeal to the City Council or the City Council could call-up the decision per municipal code §16.86.025. In parallel staff is continuing to explore options to reduce the noise and to understand the operational impacts of potential reduced pool hours if the exception is not approved.
Parking management plan update
The Complete Streets Commission (CSC) held a study session December 14, 2022, to review considerations for a parking management plan related to the MPCC parking areas. The CSC reviewed preliminary options including: time limited parking to ensure parking is available for short term visitors; designating certain parking spaces during certain times of day for different types of visitors such as seniors and Beechwood School students; potentially restricting or placing limits of overnight parking such as a predefined “exit” time so overnight parking is less likely to impact early morning users; the quantity and location of bicycle parking, pedestrian routes; and other factors that pertain to the management of the parking area.
Key elements of the planning process include: review relevant past parking studies and data; conduct public outreach to gather community input; develop a draft plan for review by the CSC in May; then present a final draft plan to City Council review and approval tentatively in summer 2023.
Impact on City Resources
Staff estimates the value of Meta’s contribution toward the MPCC project completion at approximately $40 million. The City’s share of the project construction includes commitments at both a base level and project Page I-3.5
Staff Report #: 23-067-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov enhancements totaling approximately $15.75 million from various funding sources authorized by the City Council in prior actions. On July 28, 2020, the City Council approved the five-year capital improvement plan which allocated $3.85 million in funds plus carry-over funds of $2.13 million for a total base project budget of $5.98 million. On November 5, 2020, the City Council authorized an additional $9.8 million to fund the Cityrequested enhancements to the project for a total project budget of approximately $15.75 million. This amount was identified to cover the City’s contribution to design and construction activities in addition to Meta’s contribution, interim services and staff time to support the project. In addition, the City also has entered into a separate contract with ENGIE Services US Inc. in the amount of $5.72 million for the design and construction of the microgrid after the City Council authorization in January 2021.
As described above, staff is seeking an additional $3.15 million in funding for the project to account for new expenses as the building nears completion and opening, as well as for cost escalation on previously identified City-requested enhancements. Approximately $0.85 million would be offset by donations from Friends of the Menlo Park Library, Menlo Park Library Foundation, and the Maria S. Hoffman Trust. The anticipated net impact of these actions is $2.225 million.
Table 3 below summarized the funding sources previously identified for this project from prior City Council authorizations, as well as this additional $2.225 million. The remaining $2.225 million in funding is available from the fund balance for the recreation in-lieu fee fund. Total recreation in-lieu fee funding, including prior authorizations, is $3.795 million.
Table 3: City-share funding sources
Source Amount ($ million)
General fund CIP $2.098
Library system improvement fund $1.484
Recreation in lieu fund $3.7951
Water capital fund $0.800
Park and Water Bond Act of 2018 (Proposition 68) grant $0.198 Grants and donations (total target $1.000 million) $0.850 Measure T general obligation recreation bonds $8.800
Total $18.025
1 $1.570 prior appropriation + $2.225 this request
Future operating and staffing cost considerations
The ongoing cost impacts of operating the new facility will be established over the next several months as part of the MPCC operational planning process. As part of the new facilities opening, it is anticipated that existing services that are currently housed in interim locations will be relocated to the new facility; some services that were suspended or reduced during the MPCC construction and/or due to pandemic impacts would likely be restored to pre-construction/pre-pandemic levels; and some service level enhancements could be necessary or desired in order to operate the facility in the manner and capacity envisioned by the City Council and the community. The intent is to engage the community over the next several months through the MPCC operational planning process to identify what is desired regarding the facility’s programs and operations, which can then inform projected operating costs for the City Council to make budgeting decisions for fiscal year 2023-24.
Page I-3.6
Staff Report #: 23-067-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov As reported to City Council January 24, City staff is developing a detailed staffing proposal to support ongoing MPCC programs and operations when the new facility opens to the public in 2024 (Attachment E.) The MPCC staffing proposal is being developed for City Council review and potential authorization in the context of the fiscal year 2023-24 budget adoption process, and will be informed by multiple factors including but not limited to: input from the City Council and MPCC subcommittee and working group; the recently completed survey of community needs and desired programs; past staffing to support pre-MPCC construction and pre-pandemic operations; current staffing to support interim services that will relocate to MPCC (senior center, youth center, library); new staffing to support desired new programs and services in the MPCC that have not been provided before such as the makerspace and teen lounge, and to support an expanded public library space that spans two floors instead of one; and to accommodate an anticipated significant increase in overall usage which is commonly experienced when new facilities open to the public.
Based on these considerations, City staff preliminarily estimates that approximately 4-5 full-time equivalent (FTE) new staff, in addition to new temporary personnel, will be needed to support the gymnasium, recreation center, makerspace, teen lounge, expanded library space, and other desired new programs when the MPCC opens in 2024. The fiscal year 2023-24 MPCC staffing proposal will outline the requested additional FTEs in detail for City Council consideration and authorization.
Environmental Review
On January 12, 2021, the City Council found the MPCC project categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines §15302 Replacement of Existing Facilities. The project has substantially the same purpose and capacity as the existing facilities, and this exemption allows for reasonable increases in square footage to accommodate replacement facilities. On January 21, 2021, staff filed a notice of exemption with the San Mateo County clerk.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. In addition, the City sent electronic notices directly to project email and text update subscribers from the project page (Attachment A.) Attachments
C. Hyperlink – Project page: menlopark.gov/communitycampus D. Hyperlink – Subscription page: menlopark.gov/subscribe E. Hyperlink – September 13, 2022, City Council agenda:
menlopark.gov/files/sharedassets/public/agendas-and-minutes/city-council/2022- meetings/agendas/20220913-city-council-agenda-packet.pdf#page=6 F. Furniture and non-fixed equipment estimate
G. Hyperlink – January 24, City Council agenda: menlopark.gov/files/sharedassets/public/agendasand-minutes/city-council/2023-meetings/agendas/20230124-city-council-agendapacket.pdf#page=129 Report prepared by:
Nikki Nagaya, Deputy City Manager
Sean S. Reinhart, Library and Community Services Director Page I-3.7
Code Manufacturer Model Qty Unit Cost Extension
New Furniture
Est. Discounted
Price
C-1 Naughtone Viv Wood Base 36 $ 2,621.00 $ 94,356.00 $ 56,613.60 C-2 Naughtone Viv 5-star Base with Arms 10 $ 2,080.00 $ 20,800.00 $ 12,480.00 C-3 Herman Miller Pronta 150 $ 500.00 $ 75,000.00 $ 45,000.00 C-4 Naughtone Viv 4-leg base no arms 18 $ 1,535.00 $ 27,630.00 $ 16,578.00 C-5 Enea Lotus 15" 78 $ 270.00 $ 21,060.00 $ 12,636.00
C-6 Enea Lotus 12" 8 $ 250.00 $ 2,000.00 $ 1,200.00
C-7 Hightower Jaxson 36 $ 900.00 $ 32,400.00 $ 19,440.00 C-8 Steelcase Turnstone Scoop 6 $ 702.00 $ 4,212.00 $ 2,527.20 C-9 Sedia Jump seat wall mount 5 $ 1,323.00 $ 6,615.00 $ 3,969.00 C-10 Herman Miller Aeron (additional chairs not at workstations) 6 $ 841.00 $ 5,046.00 $ 3,027.60 T-1 Steelcase Verlay 42" x 42" (w/ power and cable
management)
5 $ 5,610.00 $ 28,050.00 $ 16,830.00
T-2 Steelcase Verlay 72" x 42" (w/ power and cable
management)
5 $ 6,617.00 $ 33,085.00 $ 19,851.00
Verlay 48" x 144" Rectangle with trestle metal
T-3 Steelcase legs (w/ power and cable management) 1 $ 8,531.00 $ 8,531.00 $ 5,118.60 T-4 Steelcase Verlay 42" x 84" (no power) 1 $ 6,700.00 $ 6,700.00 $ 4,020.00 T-5 Souther Aluminium Idesign 15 $ 900.00 $ 13,500.00 $ 8,100.00 T-6 Steelcase Verb Chevron 30" x 60" 5 $ 1,924.00 $ 9,620.00 $ 5,772.00 T-8 KI Trek Flip top table (custom 25" height) 12 $ 1,444.00 $ 17,328.00 $ 10,396.80 T-9 Steelcase Flex 2 $ 2,381.00 $ 4,762.00 $ 2,857.20
T-10 Coalesse Lagunitas 2 $ 819.00 $ 1,638.00 $ 982.80
T-11 Coalesse Lagunitas 1 $ 2,636.00 $ 2,636.00 $ 1,581.60 T-12 Herman Miller Nelson 3 $ 1,071.00 $ 3,213.00 $ 1,927.80 T-13 Herman Miller Noguchi Rudder 3 $ 2,137.00 $ 6,411.00 $ 3,846.60 T-14 Steelcase Turnstone Campfire 4 $ 400.00 $ 1,600.00 $ 960.00 T-15 Freshcoast Quince 36" Round 20" High 2 $ 1,348.00 $ 2,696.00 $ 1,617.60 T-16 Freshcoast Quince 36" Round 25" High 2 $ 1,401.00 $ 2,802.00 $ 1,681.20 T-17 3Branch Maker Flex 6 $ 2,100.00 $ 12,600.00 $ 7,560.00 L-1 Naughtone Hush Low 4 $ 4,753.00 $ 19,012.00 $ 11,407.20 L-2 Sossego Beatriz 8 $ 3,600.00 $ 28,800.00 $ 17,280.00 L-3 Sossego Beatriz (3 Seat Sofa) 1 $ 4,500.00 $ 4,500.00 $ 2,700.00 L-4 Coalesse Together Backless 2 $ 4,800.00 $ 9,600.00 $ 5,760.00 L-5 Naughtone Rhyme (2 Bench + 2 Low Back End A) 1 $ 32,000.00 $ 32,000.00 $ 19,200.00 L-6 Steelcase Lagunitas 3 seat lounge, 3 seat chaise, low screen
1 $ 12,269.00 $ 12,269.00 $ 7,361.40
L-7 Naughtone Fiji 2 $ 6,427.00 $ 12,854.00 $ 7,712.40
L-8 KI Myplace 45 Degree Curve 6 $ 1,500.00 $ 9,000.00 $ 5,400.00 L-9 Bernhardt Diego 2 $ 3,800.00 $ 7,600.00 $ 4,560.00
L-10 Naughtone Hush Highback 2 $ 10,777.00 $ 21,554.00 $ 12,932.40 L-11 Hightower Nimbus Jr w/ point 6 $ 1,800.00 $ 10,800.00 $ 6,480.00 WS-1 Herman Miller Canvas (includes chair) 1 $ 5,585.00 $ 5,585.00 $ 5,585.00 WS-2 Herman Miller Canvas (includes chair) 1 $ 6,510.00 $ 6,510.00 $ 6,510.00 WS-3 Herman Miller 5 x 5 Canvas workstation (includes chair) 14 $ 4,902.50 $ 68,635.00 $ 68,635.00 WS-5 Creative Wood Custom 1 $ 5,734.00 $ 5,734.00 $ 5,734.00 WS-6 Creative Wood Custom 1 $ 19,600.00 $ 19,600.00 $ 19,600.00 A-1 Magis Fish 6 $ 300.00 $ 1,800.00 $ 1,080.00
A-2 Scandinavian Spaces Kite (3 bins for one unit) 6 $ 2,799.00 $ 16,794.00 $ 10,076.40 A-3 Herman Miller OE1 Agile Wall (2 Shelving 1 Panel Wall) 1 $ 14,587.00 $ 14,587.00 $ 8,752.20 A-4 Coalesse Exponents Lectern 1 $ 5,300.00 $ 5,300.00 $ 3,180.00 A-5 Herman Miller Pronta Cart 4 $ 860.00 $ 3,440.00 $ 2,064.00 A-6 Southern Aluminum GHD Table Trucks 3 $ 2,121.00 $ 6,363.00 $ 3,817.80 A-7 KI Isle Power Tower 3 $ 2,353.00 $ 7,059.00 $ 4,235.40 S-1 Estey 45" High, 36" Wide concealed caster 22 $ 2,208.00 $ 48,576.00 $ 48,576.00 S-2 Global Industrial 5-Tier Nexel ESD Wire Shelving (24 in. W x 74 in. H x
3 $ 200.00 $ 600.00 $ 600.00
S-3 Global Industrial 5-Tier Nexel ESD Wire Shelving (48 in. W x 74 in. H x
6 $ 277.00 $ 1,662.00 $ 1,662.00
S-4 Global Industrial 5-Tier Nexel ESD Wire Shelving (48 in. W x 74 in. H x
44 $ 312.00 $ 13,728.00 $ 13,728.00
S-5 Amazon Multi purpose hanging band rack 2 $ 40.00 $ 80.00 $ 80.00 S-6 Global Industrial Power Systems Premium Dumbbell Storage Rack with
1 $ 1,182.00 $ 1,182.00 $ 1,182.00
E-1 Bibliotheca Flat front RFID lock AMH51003-000 1 $ 22,122.00 $ 22,122.00 $ 22,122.00 E-2 Bibliotheca 3 bin 1 sided external induction 1 $ 74,547.00 $ 74,547.00 $ 74,547.00 E-3 Bibliotheca Self Check 1000 3 $ 12,074.00 $ 36,222.00 $ 36,222.00 E-4 Bibliotheca RFID Workstation shielded 3 $ 883.00 $ 2,649.00 $ 2,649.00 E-5 Global Industrial Datalogic 1D/2D Cordless Multi Interface 3 $ 573.00 $ 1,719.00 $ 1,719.00 E-6 Bibliotheca Floor mounted with hidden wiring and detection rope
1 $ 11,922.00 $ 11,922.00 $ 11,922.00
Bibliotheca 1 $ 2,348.00 $ 2,348.00 $ 2,348.00
Bibliotheca Bibliotheca Shipping / Admin 1 $ 18,086.00 $ 18,086.00 $ 18,086.00 E-7 True Fitness SD-1000 Leg Extension/Leg Curl 1 $ 3,400.00 $ 3,400.00 $ 3,400.00 E-8 True Fitness XFW-6800 Smith Machine 2 $ 3,900.00 $ 7,800.00 $ 7,800.00 E-9 True Fitness XFW-7800 Leg Press 1 $ 5,000.00 $ 5,000.00 $ 5,000.00 E-10 True Fitness TRUE CS400 Upright Bike 1 $ 2,600.00 $ 2,600.00 $ 2,600.00 E-11 True Fitness TRUE Performance 300 Elliptical 1 $ 4,300.00 $ 4,300.00 $ 4,300.00 E-12 True Fitness TRUE CS900 Commercial Treadmill 3 $ 10,220.00 $ 30,660.00 $ 30,660.00 E-13 StairMaster Stairmaster Gauntlet 10G Stepmill 1 $ 9,500.00 $ 9,500.00 $ 9,500.00 E-14 TuffStuff TuffStuff Dual Stack Functional Trainer (MFT2700)1 $ 6,300.00 $ 6,300.00 $ 6,300.00 E-15 True Fitness TRUE Stretch 1 $ 2,700.00 $ 2,700.00 $ 2,700.00 E-16 True Fitness Hammer Strength Multi-adjustable Bench 6 $ 2,000.00 $ 12,000.00 $ 12,000.00 E-17 Hoist HF-5962 Fitness Tree 1 $ 900.00 $ 900.00 $ 900.00 E-18 Hoist 12 pair Saddle Beauty Bell Dumbbell Rack 2 $ 830.00 $ 1,660.00 $ 1,660.00 O-1 Country Casual Bond 6' Backless 6 $ 1,217.00 $ 7,302.00 $ 4,381.20 O-2 Loll Design Lollygagger 8 $ 645.00 $ 5,160.00 $ 3,096.00 O-3 Loll Design Lollygagger 6 $ 1,395.00 $ 8,370.00 $ 5,022.00 O-4 Janus et Cie Duo Stackable 12 $ 1,136.00 $ 13,632.00 $ 8,179.20 O-5 Design within Reach Sustainable Lisboa Chair 100 $ 235.00 $ 23,500.00 $ 14,100.00 O-6 EMU Round Square Table 37 $ 910.00 $ 33,670.00 $ 20,202.00 O-7 Country Casual 9 ft Square w/ square 90 lb base 8 $ 2,643.00 $ 21,144.00 $ 21,144.00 O-8 Plank Land Lounge 4 $ 1,200.00 $ 4,800.00 $ 4,800.00 O-9 Concrete Works Soma Stones 6 $ 2,000.00 $ 12,000.00 $ 7,200.00 O-10 Extremis Picnik 5 $ 8,790.00 $ 43,950.00 $ 26,370.00 O-11 Extremis Hopper AA 240 (6 Person) 4 $ 11,420.00 $ 45,680.00 $ 27,408.00 O-12 Loll Design Lollygagger Side Table 7 $ 245.00 $ 1,715.00 $ 1,029.00 $ 1,362,888.00 $ 1,004,455.20
$ 150,668.28
$ 100,445.52
$ 1,255,569.00
$ 119,279.06
$ 1,374,848.06
Breakroom Table
Round Folding Table
Flip Top Table - Chevron
T-7 Flip Top Table - Rectangle Steelcase Verb Rectangular 30" x 60" 18 $ 1,860.00 $ 33,480.00 $ 20,088.00 Childrens Flip Top Table
Teen Table
Name
Adult Reader Chair
Task Chair
Stacking Chair
Classroom Chair
Child Reader Chair - Large
Child Reader Chair - Small
Makerspace Stool
Teen Stool
2nd Floor Hallway Seating
Staff Task Chair
Adult Reader Table - Square
Adult Reader Table
Conference Table
Teen Personal Table
Teen Coffee Table
Side Table
Coffee Table
Laptop Table
Children's Round Table - Small
Children's Round Table - Med
Makerspace Table
Adult Single Lounge
WS-4 Adult Collection Circ Desk Creative Wood Custom 1
Adult/Senior Single Lounge
Senior Lounge Sofa
Lobby Bench
Lobby Lounge
Teen Sofa
Teen Single Lounge
Aftercare Bench Seating
Aftercare Lounge
Children's Loveseat
$ 12,535.00 $ 12,535.00 $ 12,535.00
Adult Collection Self Check Desk
Children's Library Circ Desk
Children's Art
Trash Can - Lobby
Senior Room Separator
Children's Ottoman
Private Office (1st Floor)
Private Office (2nd Floor)
Staff Workstation
Self Check
RFID Workstations
Barcode Scanner
Handweight racks
Book drop
Automatic Sorter
Lectern
Stacking Chair Cart
Round Folding Table Cart
Power Tower
Mobile Book Shleves
Wire Shelving Small
Wire Shelving Medium
Wire Shelving Large
Fitness storage (resistance band
Fitness Stretch
Adjustable Bench
Hoist Fitness Tree
Dumbell Rack
RFID Gate
Library Connect devices
Bibliotheca Shipping / Admin
Leg extension / curl
Smith Machine
Leg Press
Tax (9.5%):
PROJECT GRAND TOTAL
Menlo Park Community Campus
Furnishing and non-fixed equipment estimates
Updated February 28, 2023
Picnic Table
Makerspace Outdoor Table
Outdoor Side Table
Product Subtotal
Freight/Installation (15%):
Contingency(10%):
PROJECT SUBTOTAL:
Outdoor Bench
Outdoor Lounge
Outdoor Chaise
Outdoor Chaise - Stacking
Outdoor Chair
Outdoor Table
Outdoor Umbrella
Children's Outdoor Lounge
Children's Outdoor Stones
Upright Bike
Elliptical
Treadmill
Stairmaster
Dual Stack Functional Trainer
Page I-3.8 ATTACHMENT F
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A-2
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O-5
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O-1
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T-11 A-3 T-11
T-12
C-1
C-3
T-5
SC
C-10
C-10
C-10
C-10
C-10 C-10
L-2
L-3
L-4
L-9
L-10
L-11
L-2
T-13 T-13
T-15 T-15
T-14
T-14
O-7
O-9
O-9
A-2
A-2
A-4
A-5
A-6
VERB
NESTED
TABLE
T-6
T-7
A-7
S-1
?
?
S-2
S-2
2 S-3
S-4 S-4
?
?
S-3
S-3
S-4
S-4
S-4
S-4
WS-1
WS-6
C-3
WS-3
C-6
C-5
WS-3
WS-3
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ROUND TABLE
CARTS
ROUND TABLE
CARTS
L-4
T-13
A-2
O-8
O-10
L-8
T-8 C-5
C-10
C-10
O-4
O-6
O-5
O-4
O-5
O-6
O-6
O-5
O-10
O-1
O-1
T-11 A-3 T-11
T-12
C-1
C-3
T-5
SC
C-10
C-10
C-10
C-10
C-10 C-10
L-2
L-3
L-4
L-9
L-10
L-11
L-2
T-13 T-13
T-15 T-15
T-14
T-14
O-7
O-9
O-9
A-2
A-2
A-4
A-5
A-6
VERB
NESTED
TABLE
T-6
T-7
A-7
S-1
?
?
S-2
S-2
2 S-3
S-4 S-4
?
?
S-3
S-3
S-4
S-4
S-4
S-4
WS-1
WS-6
C-3
WS-3
C-6
C-5
WS-3
WS-3
FIRST FLOOR
Page I-3.12
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 3
CHAIR
TABLE
LOUNGE
OUTDOOR
ACCESSORIES
STORAGE
WORKSTATIONS
EQUIPMENT
SECOND FLOOR
TT
T
T-2
T-1
C-1
C-1
L-1
T-12
T-1
C-1
C-1
T-2
C-10
C-1
T-3
T-12
C-7
T-17
T-7
LEG EXT.
DUAL STACKTRAINER
STRETCH
CAGE
FTNS
TREE
DMBEL
ELLIPTICAL
SMITH
MACHINE
LEG PRESS
DMBEL
BENCH
8'3 distance to other
RFID equipment
6' to secured items
SMITH
MACHINE
STRMSTR
TREADMILL
TREADMILL
BIKE
SC SC
BENCHBENCH
TREADMILL
RFID Gates
Clear walkway and machine clearances
?
?
C-1
C-2
C-4
C-4
C-8
C-10
C-10
L-2
L-6 L-7
T-9
T-10
O-10
A-2
A-2
A-2
A-7
A-7
S-1
S-1
S-2
S-3
S-3
S-3
S-4
S-4
S-4
S-5
S-6
WS-2
WS-3
WS-4
WS-5
E-7
E-8 E-8
E-10 E-9
E-11
E-12
E-13
E-14
E-15
E-16
E-17
E-18
C-9
?
?
Page I-3.13
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 4
LOCATION:
C-01
Fully upholstered with wood base
NOVWN-100-WLN-PG
UPHOLSTERED SEAT/BACK:
Designtex, Bigdot in Cinnamon
3525-301
BASE: Solid Walnut ARMS: None
36 (32) Adult Collections
(2) Private Office Rm. 136
(2) Private Office Rm. 227
30.5”H x 22”D x 20.5”W
ADULT READER CHAIR
Naughtone - Viv Wood Base
Page I-3.14
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 5
LOCATION:
C-02
10 FRAME: Polished Chrome ARMS: Polished Chrome
Five star swivel base with arms, polished
chrome base finish, fully upholstered, hard
casters
NOVVN-701-L-POL-HC
Conference Room
31”H x 21”D x 25”W X 17.75” SH
TASK CHAIR
Naughtone - Viv 5-star Base with Arms
UPHOLSTERED SEAT/BACK:
Designtex, Bigdot in Cinnamon
3525-301
Page I-3.15
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 6
LOCATION:
C-03
SEAT AND FRAME:
Herman Miller, Peacock
Stacking chair, seat and powder coated
frame in peacock with standard glides
JOS-PBL-PBL-SG
20.95”W x 23.12”D x 31.86”H
14”SH
150
Senior Dining / Community Event Room
STACKING CHAIR
Herman Miller - Pronta
Page I-3.16
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 7
LOCATION:
C-04
4-leg base, no arms, fully upholstered, with
polished chrome base and plastic glides
NOVVN-150-CHR-PG
ARMS: None
22”W x 32”H x 21.5”D X 17.5” SH
18 (12) Flex Classroom
(6) Staff Breakroom
CLASSROOM CHAIR
Naughtone - Viv 4-leg base no arms
UPHOLSTERED SEAT/BACK:
Designtex, Bigdot in Cinnamon 3525-301
FRAME: Polished Chrome
Page I-3.17
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 8
LOCATION:
C-05
FRAME: White
(10) Children’s Library
(60) Youth Center
Children’s chair, frame and shell in White,
seat pad in red, with felt glides
20”W x 16.9”D x 23.2”H
70 CHILD READER CHAIR LARGE
Enea - Lottus Children
SEAT: White
SEATPAD:
Luna textiles, Boink in Zing, BNK-5491
Page I-3.18
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 9
LOCATION:
C-06
FRAME: White
(8) Children’s Library
Children’s chair, frame and shell in White,
seat pad in red, with felt glides
19.3”W x 16.9”D x 20”H
8 CHILD READER CHAIR SMALL
Enea - Lottus Children
SEAT: White
SEATPAD:
Luna textiles, Boink in Zing, BNK-5491
Page I-3.19
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 10
LOCATION:
C-07
FRAME: Navy Mood
Makerspace
Bar stool with solid ash seat and navy mood
frame
SS100 (Low)
SS150 (Counter)
Counter: 16.25”W x 16.25”D x 24”H
Low: 14”W x 16.25”D x 18”H
36 18 Counter
18 Low
SEAT: Solid Ash
MAKERSPACE STOOL
Hightower - Jaxson Bar Stool
Page I-3.20
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 11
LOCATION:
C-08
FRAME: Steelcase Paint in Platinum Metallic
4799
Teen Room
Bar stool with upholstered seat and soft
glides
TS30701
23”W x 20.25”D x 33”H
4 SEAT: Steelcase Seating Plastic in Blue 6BC5
TEEN STOOL
Steelcase - Turnstone Scoop
Page I-3.21
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 12
LOCATION:
C-09
UPHOLSTERED SEAT: (1) Spradling vinyl
Modena in Sanctuary MOD-2009
UPHOLSTERED SEAT: (2) Spradling vinyl
Modena in Azure MOD-2011
UPHOLSTERED SEAT: (2) Spradling vinyl
Modena in Bluebird MOD-2002
Second Floor Corridor (201)
Wall mount, white oak veneer surface finish
with vinyl upholstered seat. (2) In bluebird,
(2) in azure, (1) in Sanctuary.
In order, bluebird, azure, sanctuary, bluebird,
azure.
19.75”W x 4”D x 38”H
18.25”D With seat down
6” Mounting height AFF to bottom of chair
5 SURFACE: White oak veneer
PLAN: Not to scale. Seats centered on wall, 22” min center to center spacing
SECOND FLOOR HALLWAY SEATING
Sedia - JumpSeat Wall
Page I-3.22
CHAIR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 13
LOCATION:
C-10
PELLICLE: Black, 23105
First floor:
(3) Lifeguard Staff 129
(2) YC Staff 109
(2) Reception Desk
(1) Children’s Library
(2) Pool staff
(3) Senior Staff 134
(1) Private office 136
Second floor:
(1) Adult Collections
(3) Staff office 223
(1) Private Office 227
Work Chair, New Aeron, B Size, Low Height
range adjustable, Standard tilt, Fixed arms,
Non upholstered arm pads
AER1B11PW-SZS-G1-G1-G1-BB-BK-231-03
28.3-30.4”W x 27.5-28.3”D x 36.75-41.13”H
22 FINISH: Black, BK
STAFF TASK CHAIR
Herman Miller - Aeron Work Chair, Ready to Assemble
LOCATION:
Page I-3.23
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 14
LOCATION:
L-01
SEAT UPHOLSTERY: Momentum, Faux Mo in BASE: Natural Walnut Delta 09200805
Hush low with walnut legs and fabric
upholstered internal and external , with
plastic glides
NOHUN11-3-WLN-PG
4 Adult Collections
28.5”W x 34.5”H x 30”D
17”SH
ADULT SINGLE LOUNGE
Naughtone - Hush Low
Page I-3.24
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 15
LOCATION:
L-02
BASE: Jequitiba in Tobacco Mel
Faux leather upholstery with jequitiba wood
frame, with plastic glides
UPHOLSTERY: Faux Leather in Sand
8 (2) Adult Collections
(6) Senior Lounge
31”H x 29.5”W x 31.1”D x 18.3”SH x 22.8”AH
ADULT/SENIOR SINGLE LOUNGE
Sossego - Beatriz Lounge Chair
Page I-3.25
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 16
LOCATION:
L-03
3 Seat. Faux leather upholstery with
jequitiba wood frame, with plastic glides
1 Senior Lounge
72.8”W x 31.1”D x 31”H x 19.5”SH x 22.8”AH
SENIOR LOUNGE SOFA
Sossego - Beatriz 3-seater Sofa
UPHOLSTERY: Faux Leather in Marine BASE: Jequitiba in Tobacco Mel Page I-3.26
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 17
LOCATION:
L-04
UPHOLSTERY: Luum, Top Coat in Claycast 4083
Straight without back, fully upholstered
COTO96
2 First floor lobby
96.5”W x 26.75”D x 18.5”H
LOBBY BENCH
Coalesse - Together Straight without Back Bench
Page I-3.27
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 18
LOCATION:
L-05
(1) BENCH UPHOLSTERY: Designtex, Silicone
Element in Tidal 3919-408
(1) LOW BACK END A UPHOLSTERY Designtex,
Silicone Element in Tidal 3919-408
(1) LOW BACK END A UPHOLSTERY: Designtex,
Silicone Element in Amazon 3919-411
(1) BENCH UPHOLSTERY: Designtex, Silicone
Element in Amazon 3919-411
2 Bench and 2 Low back end A. Fully
upholstered, black base. One of each lounge
type in each color.
NOHRN-100-R00
NOHRN-450-R00
Bench: 55”W x 55”D x 17.5”H
Low Back End A: 55”W x 55”D x 33.5”H x
17.5”SH
4 Lobby under stairs
LOBBY LOUNGE
Naughtone - Rhyme
Page I-3.28
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 19
LOCATION:
L-06
KNIT SCREEN: Coalesse SW_1 Knit in Fire 5KG6
UPHOLSTERY: Knoll Premier in Blossom
K229417
Teen Room
Fully upholstered lounge, one 3 seat low
back with one power module (one USB/
one power) and one 3 seat chaise, left hand,
with one articulating back and one power
module (one USB/one power)
COLAGLL31
COLAGCL3
15.3”W x 24.4”D x 29.9”H x 17.7”SH
1 TEEN SOFA
Coalesse - Lagunitas
Page I-3.29
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 20
LOCATION:
L-07
SHELL BAND UPHOLSTERY: Maharam Teatro in Guard
466309- 011 with Alta food and beverage backing/finish
SEAT UPHOLSTERY: Maharam Article in Surf 458600- 046
Chair with swivel fully upholstered. Shell
band fabric in Teatro in guard, seat fabric in
Article in Surf
NOFIJ-2
2 33.5”W x 35”H x 34”D
Teen Room
TEEN SINGLE LOUNGE
Naughtone - Fiji
Page I-3.30
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 21
LOCATION:
L-08
UPHOLSTERY: Maharam, Apt in Nocturnal
466392-013
45 degree curve, non contrast upholstery,
concealed glide
MPC45/CGL/NC
6 41.5”W x 28”D x 18”H
Youth Center
AFTERCARE BENCH
KI - MyPlace Backless 45 Curve Lounge
Page I-3.31
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 22
LOCATION:
L-09
UPHOLSTERY: Designtex, Sorano in Persimmon
3403-703
Lounge chair with standard casters.
5682C
2 32.25”W x 32”D x 30.5”H x 16”SH
Youth Center
AFTERCARE LOUNGE
Bernhardt - Diego
Page I-3.32
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 23
LOCATION:
L-10
UPHOLSTERY: Designtex, Big Dot in Cactus
3525-501
Hush two seat sofa with oak legs
and plastic glides
NOHUN22-3-PG
2 53”W x 32”D x 45.5”H x 17”SH
Children’s Library
CHILDRENS LOVESEAT
Naughtone - Hush Highback
BASE: Solid Oak
Page I-3.33
LOUNGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 24
LOCATION:
L-11
(2) UPHOLSTERY: Momentum, Silica in Lemon
09143374
(2) UPHOLSTERY: Luum, Top Coat in Polish
4083-11
(2) UPHOLSTERY: Maharam, Apt in Chartreuse
466392-021
Nimbus Jr. with point, 2 of each color
HT11002
6 24.5”W x 31”D x 18”H
Children’s Library
CHILDRENS OTTOMAN
Hightower - Nimbus Jr with Point
Page I-3.34
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 25
LOCATION:
T-01
BRACKETS/GROMMETS: Black
EDGE STYLE: 3 mm edge
BASE: Steelcase Walnut Laquer 3325
TOP: HPL, Steelcase in Clear Walnut
2538
42” square table, sitting height, wood legs.
Square corners, with 3mm plastic edge, laminate top and walnut legs. One CC grommet.
VLYSQWL
5 Adult Collections
42”D x 42”W x 28.5”H
ADULT READER TABLE - SQUARE
Steelcase - Verlay
EDGEBAND: Steelcase Clear
Walnut 6245
POWER:
(1) CC Grommet without cover. 2 power,
2 USB-A
Wire management tray, size and
quantity tbd. Black mesh cable manager
with velcro attachment
Page I-3.35
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 26
LOCATION:
T-02
Rectangular table, sitting height, wood
legs. Square corners, with 3mm plastic
edge, laminate top and walnut legs. Two CC
grommets and cable management tray and leg.
VLYRECWL
5 Adult Reading Room
42”D x 72”W x 28.5”H
ADULT READER TABLE
Steelcase - Verlay
POWER:
(2) CC Grommet without cover. 2 power,
2 USB-A
Wire management tray, size and
quantity tbd. Black mesh cable manager
with velcro attachment
BRACKETS/GROMMETS: Black
EDGE STYLE: 3 mm edge
BASE: Steelcase Walnut Laquer 3325
TOP: HPL, Steelcase in Clear Walnut
2538
EDGEBAND: Steelcase Clear
Walnut 6245
Page I-3.36
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 27
LOCATION:
T-03
Rectangular table, sitting height, with metal 2 split
trestle leg. Square corners, with 3mm plastic edge,
laminate top and walnut legs. Two CC grommets
and cable management tray and leg.
VLYRECML
1 Conference Room
48”D x 144”W x 28.5”H
CONFERENCE TABLE
Steelcase - Verlay
POWER:
(2) CC Grommet without cover. 2 power,
2 USB-A
Wire management tray, size and
quantity tbd. Black mesh cable manager
with velcro attachment
BRACKETS/GROMMETS: Black
EDGE STYLE: 3 mm edge
BASE: Steelcase Smooth Black 0835
TOP: HPL, Steelcase in Clear Walnut
2538
EDGEBAND: Steelcase Clear
Walnut 6245
Page I-3.37
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 28
LOCATION:
T-04
Rectangular table, sitting height, wood legs.
Square corners, with 3mm plastic edge,
laminate top and walnut legs.
VLYRECWL
1 Staff Breakroom
42”W x 84”D x 28.5”H
BREAKROOM TABLE
Steelcase - Verlay
BRACKETS/GROMMETS: Black POWER: None
EDGE STYLE: 3 mm edge
BASE: Steelcase Walnut Laquer 3325
TOP: HPL, Steelcase in Clear Walnut
2538
EDGEBAND: Steelcase Clear
Walnut 6245
Page I-3.38
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 29
LOCATION:
T-05
Senior Dining / Community Event Room
Round folding table with A style leg
D60RFVAL
60”Diameter x 29.75”H
15 ROUND FOLDING TABLE
Southern Aluminum - IDesign Round Linenless Folding Table BASE: Silver
EDGEBAND: Silver
TOP: Wilsonart Pasadena Oak 7986
Page I-3.39
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 30
LOCATION:
T-06
Chevron flip top table and steel modesty
panel. Cast legs with four locking casters.
VTCF3060
UNDERSIDE: Dark
5 Senior Dining / Community Event Room
60”W X 30”D X 43”H (when table is flipped up)
FLIP TOP TABLE - CHEVRON
Steelcase - Verb
TOP: HPL, Formica in Finnish Oak 118
EDGEBAND: Formica in Finnish Oak 118
BASE: Steelcase Paint in Platinum Metallic 4799 BASE TYPE: Locked casters MODESTY PANEL: Steelcase Paint in Platinum Metallic 4799 Page I-3.40
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 31
LOCATION:
T-07
18 Rectangle flip top, cast legs with four
locking casters.
VTR3060
30”W x 60”D X 43”H (when table is flipped up)
(6) Flex Classroom
(12) Community Event Room
FLIP TOP TABLE - RECTANGULAR
Steelcase - Verb
TOP: HPL, Formica in Finnish Oak 118 UNDERSIDE: Dark
EDGEBAND: Formica in Finnish Oak 118
BASE: Steelcase Paint in Platinum Metallic 4799 BASE TYPE: Locked casters Page I-3.41
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 32
LOCATION:
T-08
Youth Center
TOP: Laminate, Formica Finnish Oak 118
Rectangular nesting flip top table at custom
25” height, with and flat vinyl edge and 4
casters.
T255FT-74P-ECO-LF/118-SX-4CB
30”D X 60”W X 23-32”H
12 CHILDRENS FLIP TOP TABLE
KI - Trek Flip Top Table
EDGEBAND: Castle Oak
BASE: Starlight Silver
BASE TYPE: 4 casters
Page I-3.42
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 33
LOCATION:
T-09
BASE: Steelcase Paint in Low Gloss Black 4710
Standing height mobile table with 2 glides
and 2 wheels
FLXWTH
2 Teen Room
70”W X 29”D X 41.375”H
TEEN TABLE
Steelcase - Flex Standing Height
TOP: HPL, Formica in Finnish Oak 118
EDGEBAND: Formica in Finnish Oak 118
Page I-3.43
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 34
LOCATION:
T-10
Laminate table top and edgeband, with
painted metal base and non adjustable
glides
COLAGTP
2 Teen Room
13”D X 24”W 25”H
TEEN PERSONAL TABLE
Coalesse - Lagunitas Personal Table
TOP: HPL, Formica in Finnish Oak 118 BASE: Paint Black Gloss 4144 EDGEBAND: Formica in Finnish Oak 118
Page I-3.44
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 35
LOCATION: Teen Room
Occasional table with laminate table top
and edge band, with painted metal base
and non adjustable glides
COLAGTO
18”D X 48”W X 16”H
1 TEEN COFFEE TABLE
Coalesse - Lagunitas Occasional Table
T-11
TOP: HPL, Formica in Finnish Oak 118 BASE: Paint Black Gloss 4144 EDGEBAND: Formica in Finnish Oak 118
Page I-3.45
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 36
LOCATION:
BASE: Black Paint
TOP: Wood Veneer Walnut OU
EDGEBAND: Wood Veneer
Walnut OU
Senior Lounge
Round Table with walnut veneer top and
edge band
5451W-BK-OU-OU
17”Dia X 21.5”H
3 OCCASIONAL SIDE TABLE
Herman Miller - Nelson Pedestal Table
T-12
Page I-3.46
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 37
LOCATION: (1) Senior Lounge
(2) Adult Collections
Walnut table with hairpin chrome base.
IN52-OU-47
50”W X 35.5”D X 15.75”H
3 COFFEE TABLE
Herman Miller - Noguchi Rudder
T-13
BASE: Trivalent Chrome 47
TOP: Wood Veneer Walnut OU
Page I-3.47
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 38
LOCATION: First Floor Lobby
Personal table in Virginia Walnut Laminate
TS4TWP
19.5”D X 14”W X 26”H
4 LAPTOP TABLE
Steelcase - Turnstone Campfire Personal Table
T-14
FINISH: Steelcase Natural Oak Veneer 3611
Page I-3.48
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 39
LOCATION: Children’s Library
20” high round table in White Wash II with
laminate top and PVC edge in white
QCT-20H-36D-8824-V2W-11
36” Diam x 20”H
2 CHILDRENS TABLE - ROUND SMALL
Freshcoast - Quince Round 20” High
T-15
BASE: Natural 11
TOP: Formica White Drops 8824
EDGEBAND: White Vinyl
Page I-3.49
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 40
LOCATION: Children’s Library
20” high round table in White Wash II with
laminate top and PVC edge in white
QCT-25H-36D-8824-V2W-11
36” Diam x 25”H
2 CHILDRENS TABLE - ROUND LARGE
Freshcoast - Quince Round 25” High
T-16
BASE: Natural 11
EDGEBAND: White Vinyl
TOP: Formica White Drops 8824
Page I-3.50
TABLE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMMINITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 41
LOCATION: Makerspace
Height adjustable butcher block work
surface with casters
MF-7236-ADJT-BBK-CAS
72” W X 36”D X 29-47”H
6 MAKERSPACE TABLE
3Branch - Maker Flex Butcher Block Adjustable Height
T-17
BASE: Platinum metallic
TOP: Solid maple butcher block
Page I-3.51
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 42
LOCATION:
O-01
SEAT: Solid Teak
Backless bench with solid teak seat
6916
6 (4) Front Entrance
(2) Playground
22”D X 72”W 17.75”H
OUTDOOR BENCH
Country Casual - Bond 6’ Backless
BASE: Stainless Steel
Page I-3.52
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 43
LOCATION:
O-02
COLOR: Driftwood
LC-LL-DW
8 Pool Deck
27”W X 29.5”D X 29.5”H
OUTDOOR BENCH
Loll - Lollygagger Lounge Chair
Page I-3.53
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 44
LOCATION:
O-03
LC-LC-DW
6 Pool Deck
74”W X 26”D X 29.75”H
OUTDOOR CHAISE
Loll - Lollygagger Chaise
COLOR: Driftwood
Page I-3.54
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 45
LOCATION:
O-04
FRAME: Graphite
SEAT: Starlight mesh
Pool Deck
Stackable chaise in graphite, with starlight
mesh
719-58-211-81-86
80”W X 26.75”D X 41.25”H X 13.5”SH
OUTDOOR CHAISE - STACKING
Janus et Cie - Duo Stackable Mesh
12 Page I-3.55
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 46
LOCATION:
O-05
COLOR: Red
(42) Pool Deck
(38) East Terrace
(20) West Terrace
Sustainable Lisboa arm chair in red
18.9”W X 20”D X 31.9”H
100
OUTDOOR CHAIR
Design within Reach - Sustainable Lisboa Chair
Page I-3.56
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 47
LOCATION:
O-06
CO2473
COLOR: EMU White 7271
37 (15) Pool Deck
(15) East Terrace
(7) West Terrace
31.5”D X 31.5”W X 29.5”H
OUTDOOR TABLE
EMU - Round Series Square Table
Page I-3.57
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 48
LOCATION:
O-07
9 ft square umbrella with Oyster fabric. And
with a 90 lb 27.5” square steel rolling base
Teak-7919
8312 (Base)
8 Pool Deck
108”W X 108”D X 102”H
OUTDOOR UMBRELLA
Country Casual - Teak Umbrella 8 ft Octagon
COLOR: Oyster
Page I-3.58
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 49
LOCATION:
O-08
1100-00
4 Children’s Library Terrace
44”W X 32.6”D X 40.15”H X 15”SH
CHILDRENS OUTDOOR LOUNGE
Plank - Land Lounge
COLOR: Basalt Grey
Page I-3.59
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 50
LOCATION:
O-09
X-Small and Small stones, 3 of each, 1 of
each color in each size
6 Children’s Library Terrace
(3) X-small: 30”L X 25”W X 14”H
(3) Small: 42”L X 31”W X 13”H
CHILDRENS OUTDOOR STONE
Concreteworks - Soma Stones
COLOR: Chalk, (1) X-small, (1) Small
COLOR: Hurricane, (1) X-small, (1) Small
COLOR: Storm, (1) X-small, (1) Small
Page I-3.60
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 51
LOCATION:
O-10
Picnik with floor fastening feet
5 (3) West Terrace
(2) Children’s Library Terrace
37.5”W X 57.75”L X 29.5”H
PICNIC TABLE
Extremis - Picnik
COLOR: Sky blue RAL5024
Page I-3.61
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 52
LOCATION:
O-11
Hopper AA 240 without shade and floor
fastening
AXTMHOPALUM240
4 Makerspace Terrace
64.17”W X 93.7”L X 29.13”H X 17.32” SH
MAKERSPACE OUTDOOR TABLE
Extremis - Hopper AA 300
COLOR: Sky blue RAL5024
Page I-3.62
OUTDOOR
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 53
LOCATION:
O-12
LC-LST-DW
7 Pool Deck
16” Diam X 14”H
OUTDOOR SIDE TABLE
Loll - Lollygagger Side Table
COLOR: Driftwood
Page I-3.63
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 54
LOCATION:
A-01
L: 31.5”L X 20.86”W X 18.9”H
M: 25.6”L X 17.23”W X 15.75”H
S: 19.7”L X 13.2”W X 11.8”H
Metal mesh painted in epoxy resin, with
hook for ceiling suspension.
Children’s Library
MATERIAL: Matt color fluorescent red
1 Large
2 Medium
2 Small
CHILDREN’S ART
Magis - Fish
Page I-3.64
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 55
LOCATION:
A-02
FINISH: Pearl White LID SYMBOL: Waste
FINISH: Brilliant Blue LID SYMBOL: Plastic
FINISH: Warm Grey LID SYMBOL: Organic
(1) First floor Lobby
(1) Community Room
(1) Afterschool program
(1) 2nd Floor Lobby
(1) Makerspace
(1) Adult collections
Kite frame standard Ral Colors, (1) Pearl
White, (1) Brilliant Blue. Kite frame white/
grey in (1) Warm Grey.
With kite lids. (1) Kite lid waste, (1) Kite Lid
Plastic (1) Kite Lid compost
19.7”W X 19.4”D X 27.6”H
3 LOBBY TRASHCAN
Scandinavian Spaces - Kite Frame
Page I-3.65
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 56
LOCATION:
FRAME FINISH: Sand Texture Finish, Black SHELF FINISH: Laminate, Medium Matte Walnut LBU SHELF EDGEBAND: Laminate, Medium Matte Walnut LBU
Senior Lounge
Full height shelves with glides. Frame in
black. Shelves in medium walnut laminate
HZ120-75-36-1-BK (Frame)
HZ160-LBU-LBU (Shelves)
Frame: 36”W X 19”D X 75”H
Shelves: 36”W X 12”L X 7/8”D
(2) Frames
(2) Set of 4 shelves
SENIOR LOUNGE ROOM SEPARATOR
Herman Miller - OE1 Agile Wall Full Shelves
A-3A
Page I-3.66
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 57
LOCATION:
FRAME FINISH: Sand Texture Finish, Black
MONITOR MOUNT: Black
PANEL FINISH: Herman Miller, Aristo in Green Apple 3AR08 Senior Lounge
Full height, 60” wide frame in black. With tackable
fabric panels. One side; lower panel with power, and
monitor mount for upper panel. With user power.
HZ110-75-60-BK (Frame)
HZ130-35-60-R (Upper Panel)
HZ140-35-60-RP (Lower Panel)
HZ170-1-P-T-OH (Monitor Mount)
Frame: 60”W X 19”D X 75”H
Panels: 60”W X 35”H X 3/8”D
Monitor mount: 23.6”W X 5/8”D x 17.25”H
(1) Frame with Glides
(1) Upper and Lower Tile
SENIOR LOUNGE ROOM SEPARATOR
Herman Miller - OE1 Agile Wall Fully Cladded
A-3B
Page I-3.67
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA 58
LOCATION:
FINISH: Coalesse, Rift cut, Natural Oak Low
Sheen V3AK
Senior Dining / Community Event Room
Lectern in flat cut low sheen wood veneer.
Integrated power; 2 power receptacles, 3
data and 1 VGA. Power in black.
COCL42-PVD
23.5”W X 18.75”D X 48”H
1 LECTERN
Coalesse - Exponents Lectern
A-04
JULY 18, 2022
Page I-3.68
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA 59
LOCATION:
FINISH: Black
Furniture Storage
Dolley for Pronta Stacking chairs. Stacks
36 chairs per cart. Black with 4” soft wheel
casters
JOC-GHC
27.25”W X 81”D X 38.38”H
4 STACKING CHAIR CART
Herman Miller - Pronta Cart
A-05
JULY 18, 2022
Page I-3.69
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA 60
LOCATION: Furniture Storage
Table trucks for Idesign folding round tables. 5 tables per cart.
TT606672RGHD
33”W X 72.5”D
3 ROUND FOLDING TABLES CART
Southern Aluminum - GHD Table Trucks
A-06
FINISH: Black
JULY 18, 2022
Page I-3.70
ACCESSORIES
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA 61
LOCATION: (1) Senior Lounge
(1) Adult Collections
(1) Teen Room
Power tower in silver
ISLE.SX
25.5”H X 18”Diameter
3 POWER TOWER
KI - Isle Power Tower
A-07
FINISH: KI Starlight Silver
JULY 18z, 2022
Page I-3.71
STORAGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 62
LOCATION: (10) Children’s Library
(12) Adult Collections
Shelving to match image. Estey concealed caster
double faced shelving system (22 units total). Each
shelving unit to be 36” wide x 42” high (plus caster
height) with three 12” deep (11” actual depth)
shelf openings each section face. Each range to
be equipped with laminate end panels and canopy
tops with 3 mm PVC edge banding all exposed
edges. End panels with slats and signage.
36”W X 42”H (plus caster height)
22 MOBILE BOOK SHELVING
Estey - Mobile Shelving
S-01
SHELF FINISH: White
END AND TOP PANELS: HPL Formica Finnish
Oak 188
Page I-3.72
STORAGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 63
LOCATION: Janitor Closets
Wire shelving with 5 adjustable shelves
T9FB2351667
24”W X 74”H X 14”D
3 SMALL WIRE SHELVING
Global Industrial - 5-Tier Nexel ESD Wire Shelving
S-02
FINISH: Chrome
Page I-3.73
STORAGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 64
LOCATION: (2) YC Storage Rm 117
(1) Book sorter Rm 119
(2) Storage Rm 213 & 214
(1) Private Office Storage Rm 226A
Wire shelving with 5 adjustable shelves
T9FB2333380
48”W X 74”H X 18”D
5 MEDIUM WIRE SHELVING
Global Industrial - 5-Tier Nexel ESD Wire Shelving
S-03
FINISH: Chrome
Page I-3.74
STORAGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 65
LOCATION: First floor:
(15) Pool Storage
(14) Gym Storage
(5) YC Storage 114
(1) YC Storage Rm 117
(1) Senior Staff Storage
Rm 135
Wire shelving with 6 adjustable shelves
T9FB2333307
48”W X 74”H X 24”D
44 LARGE WIRE SHELVING
Global Industrial - 5-Tier Nexel ESD Wire Shelving
S-04
FINISH: Chrome
Second floor:
(4) Movement Studio
Storage Rm 206
(1) Fitness Storage Rm
209
(5) MC storage Rm 216
(1) Private office storage
Rm 226
Page I-3.75
STORAGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 66
LOCATION: Movement Studio Storage
Resistance band hanger, 11 prongs
B08W343D23
23”W X 5”H X 3”D
2 FITNESS STORAGE
Amazon - Gym Equipment Storage Rack Resistance Bands Hanger S-05
Page I-3.76
STORAGE
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
CAPITOLA LIBRARY
CAPITOLA, CA
JULY 18, 2022 67
LOCATION: Fitness room storage closet
Dumbbell hand weight rack with 44 Vinyl
Dumbbell Pairs
T9FB2253082
43”W X 42”H X 28”D
1 FITNESS STORAGE
Global Industrial - Power Systems Premium Dumbbell Storage Rack S-06
Page I-3.77
WORKSTATION
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
WS-01
SURFACE: Formica Finnish Oak 118 DIVISION: Tackable Fabric BASE: Silver POWER: In surface power
2 W x D x H
Long description
Product number
Private Office Rm 136
Private Office Rm 227
....
3'-5"
3'-1"
3'-4"
FLOOR - 01
PROGRESS
PRIVATE OFFICE TYPICAL -01
Sheet No : 1 of 1
Robert
1 2
4 3/8" = 1'-0"
Robert Colson
Sheet Title: Furniture Plan
DATE Client:
408736
New Library
City,
Project Number:
....
XX
Print Date:
XX
REVISION 6/23/2022 INITIALS
3 p:\PivotDesign\DesignSF\M\Menlo Park Library\408736-Community Project Info:
XX
Zip Menlo Park, CA Dwg 800 Alma Street, Main Library
Scale:
Menlo Park Library
Address:
XX
PRIVATE OFFICE FIRST FLOOR
Herman Miller - Canvas
Drawings not to scale
Page I-3.78
WORKSTATION
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
WS-02
SURFACE: Formica Finnish Oak 118 DIVISION: Tackable Fabric BASE: Silver POWER: In surface power
2 W x D x H
Long description
Product number
Private Office Rm 136
Private Office Rm 227
....
4'-5"
5'-3"
4'-5"
PRIVATE OFFICE TYPICAL -02
PROGRESS
FLOOR -02
6/23/2022 DATE
Robert
Project Number:
New Library
4 Scale:
3 City, XX
XX
Menlo Park, CA
Print Date:
800 Alma Street, Main Library
XX
Zip
Client:
Sheet No : 1 of 1
Address:
INITIALS
XX Project Info: .
...
Sheet Title: Furniture Plan
1 Robert Colson Dwg
p:\PivotDesign\DesignSF\M\Menlo Park Library\408736-Community 3/8" = 1'-0"
REVISION
2 Menlo Park Library
408736
PRIVATE OFFICE SECOND FLOOR
Herman Miller - Canvas
Drawings not to scale
Page I-3.79
WORKSTATION
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022
W
LOCATION:
WS-03
14 60”W X 60”D X H
Long description
Product number
(1) YC Staff Rm 109
(2) Fitness Staff Rm 123
(3) Lifeguard Pool Staff Rm 129
(3) Senior Staff Rm 133
(3) Staff Office Rm 123
....
26/66R
3'-10" 3'-10"
PROGRESS
WORKSTATION TYPICAL
6/23/2022
Menlo Park, CA
4 XX
New Library
800 Alma Street, Main Library
3 Scale:
2 XX
Client: Menlo Park Library INITIALS
Robert Colson Address:
DATE
Project Info:
XX
....
City,
Project Number:
WALL MOUNTED TACKBOARDS
Sheet No : 1 of 1
Zip
1 Print Date: REVISIONDwg
Robert
XX
Sheet Title: Furniture Plan
1/2" = 1'-0"
408736
p:\PivotDesign\DesignSF\M\Menlo Park Library\408736-Community
STAFF WORKSTATIONS
Herman Miller - Canvas
Drawings not to scale
Page I-3.80
WORKSTATION
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
WS-04
3' - 6" 5' - 0"
1' - 4" 2' - 8"
3"6"
D 02 5
D 02
6 D 02 7
D 02
4 3 1/8" CABLE GROMMET 12"-18" MOBILE
PEDESTAL
3"
4" 3' - 2"
4' - 3" 4' - 6"
WHITE PLAM
OAK PLAM CORIAN
MITERED COUNTER EDGE BRUSHED ALUMINUM TOE KICK 4' - 0"
2" 2' - 4"
12"-18" 3 MOBILE PEDESTAL 36" SIT STAND DESK
2"
4' - 10" 3' - 6"
PROVIDE FRAMING FOR WORKSURFACE SUPPORT AS NEEDED
PLAM PANEL
PLAM PANEL
KNEE SPACE
KNEE SPACE
2"
2' - 6"
ADULT COLLECTIONS CIRC DESK
Project Name
1 D 02
ADULT COLLECTIONS CIRC DESK - 3D VIEW
1/2" = 1'-0" D 02
3 ADULT COLLECTIONS CIRC DESK - PLAN
1/2" = 1'-0" D 02
4 ADULT COLLECTIONS CIRC DESK - FRONT, RIGHT,BACK, LEFT ADULT COLLECTION’S CIRCULATION DESK
Creative Wood or Equal - Custom
Drawings not to scale
Page I-3.81
WORKSTATION
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022
W
LOCATION:
WS-05
3" 7' - 6" 3"
2' - 3"
D 03
6 D 03 7
D 03
4 D 03 5
3 1/8" CABLE GROMMET
OAK PLAM PANEL CORIAN
OPEN
1' - 0" 2' - 6"
PROVIDE FRAMING FOR WORKSURFACE SUPPORT AS NEEDED
MITERED COUNTER EDGE
2' - 3"
3' - 6"
8' - 0"
WOOD GRAIN PLAM PANEL
ADULT COLLECTIONS SELF CHECK DESK
Owner
Project Name
D 03
06/24/22
1 ADULT COLLECTIONS SELF CHECK DESK - 3D VIEW
1/2" = 1'-0" D 03
3 ADULT COLLECTIONS SELF CHECK DESK - PLAN
1/2" = 1'-0" D 03
4 ADULT COLLECTIONS SELF CHECK - FRONT, LEFT,BACK, RIGHT ADULT COLLECTION’S SELF CHECK DESK
Creative Wood or Equal - Custom
Drawings not to scale
Page I-3.82
WORKSTATION
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022
W
LOCATION:
WS-06
10' - 2 1/2"
6' - 3 3/8"
4' - 0" 2' - 6"
CORIAN COUNTER
3 1/8" CABLE GROMMET
4' - 0"
D 01
D 01
D 01
5 4
6 12"-18" MOBILE PEDESTAL
2' - 4" 2"
2' - 6"
KNEE SPACE
OAK PLAM
2"
PROVIDE FRAMING FOR WORKSURFACE SUPPORT AS NEEDED
MITERED COUNTER EDGE
4"
4" BRUSHED ALUMINUM TOE KICK
12"-18" MOBILE PEDESTAL
KNEE SPACE
CHILDRENS CIRC DESK
Owner
Project Name
06/24/22
D 01
1 CHILDRENS CIRC DESK - 3D VIEW
1/2" = 1'-0" D 01
3 CHILDRENS CIRC DESK - PLAN
1/2" = 1'-0" D 01
4 CHILDRENS CIRC DESK - SIDE
1/2" = 1'-0" D 01
5 CHILDRENS CIRC DESK - FRONT
1/2" = 1'-0" D 01
6 CHILDRENS CIRC DESK - BACK
CHILDREN’S LIBRARY CIRCULATION DESK
Creative Wood or Equal - Custom
Drawings not to scale
Page I-3.83
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-01
BOOK DROP
Bibliotheca - Flex Book Drop
1 Flat front RFID Enabled
AMH51003-00
Library Equipment may not be included in Book Sorter Room final furniture package. TBD
Page I-3.84
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-02
AUTOMATIC BOOK SORTER
Bibliotheca - AMH
1 3 bins 1 sided external induction
Library Equipment may not be included in Book sorter room final furniture package. TBD
Page I-3.85
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-03
SELF CHECK
Bibliotheca - Self Check 1000
3 24”W X 21.7”D X 29.9”H
Desktop
AMH51003-00
(1) Children’s Library
(2) Adult Collections
FINISH: Black
Library Equipment may not be included in
final furniture package. TBD
Page I-3.86
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-04
RFID WORKSTATION
Bibliotheca - RFID Workstation
3 13.8”W X 11”D X 0.6”H
Long description
AMH51003-00
(1) First floor reception desk
(1) Children’s Library
(1) Adult Collections
Library Equipment may not be included in
final furniture package. TBD
Page I-3.87
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-05
RFID WORKSTATION BARCODE SCANNER
Global Industrial - Datalogic 1D/2D Cordless Barcode Scanner 3 GBT4500-WH-WLC
(1) First floor reception desk
(1) Children’s Library
(1) Adult Collections
FINNISH: White
Library Equipment may not be included in
final furniture package. TBD
Page I-3.88
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-06
RFID GATE
Bibliotheca - Floor mounted RFID gate
1 27.6”W X 2.9”D X 70”H
63” spacing between gates
Direct floor mounted with wiring through
floor mounted threshold wireway
Adult Collections
BASE: Brushed aluminum
Library Equipment may not be included in
final furniture package. TBD
Page I-3.89
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-07
LEG EXTENSION / CURL
True Fitness - SD-100 Leg Extension / Leg Curl
1 57.5”W X 47.5”D X 57”H
Leg extension / leg curl machine with
charcoal powder coat finish and black vinyl
seat
Fitness
SEAT: Black
FRAME: Charcoal
Page I-3.90
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-08
SMITH MACHINE
True Fitness - Smith Machine
2 87”W X 48”D X 87”H
Weights not included
XFW-6800
Fitness
FRAME: Charcoal
Page I-3.91
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-09
LEG PRESS
True Fitness - Leg press
1 71”W X 97”D X 56”H
Long description
XFW-7800
Fitness
SEAT: Black
FRAME: Charcoal
Page I-3.92
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-10
UPRIGHT BIKE
True Fitness - TRUE CS400 Upright Bike
1 44”W X 24”D X 59”H
Upright bike in charcoal with Emerge II LED
Console
TRUE CS400
Fitness
SEAT: Black
FRAME: Charcoal
Page I-3.93
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-11
ELLIPTICAL
True Fitness - TRUE Performance 300 Elliptical
1 70”W X 32”D X 64”H
Elliptical with Emerge II LED Console
PS300
Fitness
FRAME: Grey
Page I-3.94
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-12
TREADMILL
True Fitness - TRU CS900 Commercial Treadmill
3 84”W X 34.5”D X 60.5”H
Treadmill with Emerge II LED Console
C900
Fitness
Page I-3.95
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-13
STAIRMASTER
StairMaster - Gauntlet 10G Stepmill
1 34”W X 66”D X 83”H
Stairmaster with 10” LCD
Fitness
BASE: Black
Page I-3.96
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-14
DUAL STACK FUNCTIONAL TRAINER
TuffStuff - Dual stack functional trainer
1 118”W X 63”D X 83”H
MFT-2700
Fitness
BASE: Silver
Page I-3.97
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-15
STRETCH CAGE
True Fitness - TRUE Stretch
1 60”W X 48”D X 87”H
Fitness
BASE: Silver
Page I-3.98
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-16
ADJUSTABLE BENCH
True Fitness - Hammer strength multi-adjustable bench
6 54”W X 27”D X 18”H
Hammer Strength Multi Adjustable Bench
back pad with six adjustable pressing
angles, and seat pad has four adjustments
Fitness
BASE: Silver
SEAT: Black
Page I-3.99
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-17
FITNESS TREE
Hoist - HF-5692 Fitness Tree
1 44”W X 44.25”D X 83.25”H
HF-5962
Fitness
BASE: Silver
SEAT: Grey
Page I-3.100
EQUIPMENT
DESCRIPTION
QUANTITY:
SIZE:
STYLE:
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 W
LOCATION:
E-18
DUMBBELL RACK
Hoist - 12 pair saddle beauty bell dumbbell rack
2 55”W X 26”D 37.5”H
3 tier horizontal rack
CF-3462-3
Fitness
BASE: Silver
Page I-3.101
MENLO PARK COMMUNITY CAMPUS
MENLO PARK, CA
JULY 18, 2022 3
CHAIR
TABLE
LOUNGE
OUTDOOR
ACCESSORIES
STORAGE
WORKSTATIONS
EQUIPMENT
SECOND FLOOR
TT
T
T-2
T-1
C-1
C-1
L-1
T-12
T-1
C-1
C-1
T-2
C-10
C-1
T-3
T-12
C-7
T-17
T-7
LEG EXT.
DUAL STACKTRAINER
STRETCH
CAGE
FTNS
TREE
DMBEL
ELLIPTICAL
SMITH
MACHINE
LEG PRESS
DMBEL
BENCH
8'3 distance to other
RFID equipment
6' to secured items
SMITH
MACHINE
STRMSTR
TREADMILL
TREADMILL
BIKE
SC SC
BENCHBENCH
TREADMILL
RFID Gates
Clear walkway and machine clearances
?
?
C-1
C-2
C-4
C-4
C-8
C-10
C-10
L-2
L-6 L-7
T-9
T-10
O-10
A-2
A-2
A-2
A-7
A-7
S-1
S-1
S-2
S-3
S-3
S-3
S-4
S-4
S-4
S-5
S-6
WS-2
WS-3
WS-4
WS-5
E-7
E-8 E-8
E-10 E-9
E-11
E-12
E-13
E-14
E-15
E-16
E-17
E-18
C-9
?
?
Page I-3.102
BUDGET AMENDMENTS RELATED TO AND SUPPORTING THE
MENLO PARK COMMUNITY CAMPUS PROJECTCity Council – March 14, 2023 I3-PRESENTATION
4 Staff recommends that the City Council appropriate $2.225 million in recreation in-lieu fee funds towards the Menlo Park Community Campus (MPCC) project. These funds are required to support the City’s costs for: City-requested enhancements to the MPCC project Furniture and non-fixed equipment in the new facility Extended duration of interim services during the new facility’s construction.
RECOMMENDATION
5 6
1. Furniture and non-fixed equipment. Authorization is needed to appropriate the funding for the furnishings and non-fixed equipment. Budget request: $1.4 million (Attachment D)
2. Donation acceptance. City Council’s formal acceptance of cash donations is requested as well as direction to City staff for recognizing the donations. Cash donations to date: $850,000 (Table 2)
3. Interim services extensions. Budget adjustments are needed to extend the duration of interim services. Budget request: $50,000
NEW REQUESTS
7 City in 2020 added 10 project enhancements to the MPCC project and committed $13.464 million toward the enhancements
Meta and Level 10 Construction advised City staff of cost escalations that will exceed the previously committed amount
Staff has applied cost savings from items for which costs were less than anticipated than the 2020 estimates (approximately $1.4 million) Resulting cost escalation as of March 2023 still exceeds the prior $13.464 million estimate from 2020
City staff requests that City Council appropriate $1.125 million in funding for these items, which accounts for all items except No. 6, the renewable energy microgrid (see Table 1.)
MPCC PROJECT ENHANCEMENTS -COST ESCALATION
8 Table 1: MPCC project enhancements cost escalation
Item
2020 cost
estimate
Anticipated
escalation Subtotal
1. New swimming pool $7.400 million $0.980 million $8.38 million2. Red Cross evacuation center $0.750 million $0 $0.750 million3. Emergency backup power (diesel generator) $0.150 million $0 $0.150 million4. Solar carports $1.500 million $0.05 million $1.55 million5. LEED Platinum (Leadership in Energy and Environmental Design) upgrade plus additional rooftop solar $0.600 million $0 $0.600 million6. Renewable energy microgrid (battery backup)* $1.200 million $1.4-1.7 million $2.6-2.9 million7. Building deconstruction versus demolition $0.400 million $0.05 million $0.45 million8. Water main replacement $0.800 million $0.01 million $0.81 million9. Recycled water connection from Chilco Street $0.414 million $0.035 million $0.449 million10. Utility undergrounding $0.250 million $0 $0.25 millionSubtotal (not including item 6) $12.264 million $1.125 million $13.389 millionTotal (including item 6)* $13.464 million $2.525 – 3.825 million $14.864 – 15.164 million 9 The renewable energy microgrid cost escalation (Table 1, item 6) is not recommended for funding as part of this request, but is included for context and information purposes City Council in January 2021 authorized an additional contract with ENGIE Services US Inc., for the design and construction of the microgrid, which is separate from the funding and development agreement with Meta The microgrid additional cost is shown as a range in Table 1 because the cost estimates are still in development, and staff is continuing to negotiate the amount of cost allocation between Meta and the City.
PROJECT COST ESCALATION –RENEWABLE ENERGY MICROGRID
10 Escalation is due to delay in a critical piece of electrical equipment (switchgear) needed for a permanent electricity connection Some construction activities should not be done until permanent power is established, for example, installing the gymnasium floor requires electricity for the heating/cooling system to provide temperature control City staff and Meta are completing a detailed review of the project schedule to determine the most expedient, cost effective path forward while ensuring the building materials are adequately protected Because this work is ongoing, staff recommends returning to the City Council with an update on the cost impact of this enhancement and associated appropriation request at a future date.
PROJECT COST ESCALATION –RENEWABLE ENERGY MICROGRID (CONT’D) 11 In addition to the 10 City-requested enhancements in Table 1, the City is also responsible for costs associated with City-requested changes for site improvements and gymnasium improvements that were not anticipated at the time construction began. These include opportunities to align construction activities for some of the facility and site improvements in surrounding Kelly Park (installing new site fencing, soccer nets, scoreboards, volleyball system, security system, etc.) These three items total approximately $0.50 million. PROJECT COST ESCALATION –OTHER CITY-REQUESTED CHANGES
13 Table 2: MPCC project budget amendment summary
Category Description
Added
revenue
Added
expenses
Donations
Partner nonprofit organizations Friends of Menlo Park Library and Menlo Park Library Foundation have committed combined total cash donations of $600,000. The Maria S. Hoffman Trust has donated $250,000 $0.85 million
Furniture and non-fixed equipment
Furniture, fitness equipment, library automated book sorter and other non-fixed items necessary for building opening in 2024 $1.40 million
Interim services extension
Extending the lease and associated services on the youth center portables and senior transportation services in alignment with the new project completion schedule in early 2024 $0.05 million
Cost escalation for Cityrequested enhancements
Cost escalation and additional costs as summarized in Table 1 $1.125 million City modifications Site and gymnasium improvements at the facility and in surrounding Kelly Park $0.50 million Total $0.85 million $3.15 million 14 Staff estimates the value of Meta’s contribution toward the MPCC project completion at approximately $40 million.
The City’s share of the project construction includes commitments at both a base level and project enhancements totaling approximately $15.75 million from various funding sources authorized by the City Council in prior actions. This amount was identified to cover the City’s contribution to design and construction activities in addition to Meta’s contribution, interim services and staff time to support the project. The City has a separate contract with ENGIE Services US Inc. in the amount of $5.72 million for the design and construction of the microgrid.
IMPACT ON CITY RESOURCES
15 City staff requests an additional $3.15 million in funding for the project to account for new expenses as the building nears completion, and for cost escalation on previously identified City-requested enhancements. Approximately $0.85 million would be offset by donations from Friends of the Menlo Park Library, Menlo Park Library Foundation, and the Maria S. Hoffman Trust. The anticipated net impact of these actions is $2.225 million Table 3 summarizes the funding sources City Council previously identified for the project. The remaining $2.225 million in funding is available from fund balance in the recreation in-lieu fee fund. Total recreation in-lieu fee funding, including prior authorizations, is $3.795 million.
IMPACT ON CITY RESOURCES (CONT’D)
16 Table 3: City-share funding sources
Source Amount ($ million)
General fund CIP $2.098Library system improvement fund $1.484 Recreation in lieu fund $3.795*Water capital fund $0.800 Park and Water Bond Act of 2018 (Proposition 68) grant $0.198 Grants and donations (total target $1.000 million) $0.850 Measure T general obligation recreation bonds $8.800 Total $18.025 *$1.570 prior appropriation + $2.225 this request
18 City staff anticipates returning to the City Council at a future date to request additional appropriations: Renewable energy microgrid and electrical equipment cost escalation.
Anticipated cost up to $1.7 million.
Contingency budget for City-requested enhancements and any additional requests. No contingency was previously authorized. Typically, a project of this scale and complexity would have a contingency of 10 to 20 percent. Based on the City’s original project budget of $15.75 million, this would result in a contingency of the range $1.57 to $3.14 million. Staff is working with Meta and the construction team to identify remaining items requiring additional contingency for a future request. Currently, staff anticipates this amount is $1-2 million.
FUTURE REQUESTS
THANK YOU
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 3/14/2023
Staff Report Number: 23-068-CC
Informational Item: City Council agenda topics: March 28 – April 4, 2023 Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.
Policy Issues
In accordance with the City Council procedures manual, the mayor and city manager set the agenda for City Council meetings.
Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through April 4, 2023. The topics are arranged by department to help identify the work group most impacted by the agenda item.
Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m. Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. City Council agenda topics: March 28 – April 4, 2023 Report prepared by:
Judi A. Herren, Assistant to the City Manager/City Clerk AGENDA ITEM J-1 Page J-1.1
Through April 4, 2023
Tentative City Council Agenda
# Title Department Item type City Council action1 Goal/priority setting All Direction to staff2 December 2022 quarterly investment report ASD Consent Receive and file3 Receive and file report on labor negotiations (SEIU/AFSCME) ASD Regular Receive and file4 Consider an appeal of a Planning Commission approval of a use permit at 440 University Avenue CDD Public Hearing Adopt resolution5 Second read/adopt ord to comply with Senate Bill 9 for urban lot splits and two-unit developments CDD Consent Second read/adopt ordinance6 Adopt a reso authorizing the annual destruction of obsolete records CMO Consent Adopt resolution 7 Environmental Quality Commission Chair Report CMO Presentation No action 8 First reading/intro of ord for “Streetaries” outdoor dining areas CMO Regular Second read/adopt ordinance 9 Proclamation: April as National Poetry Month CMO Proclamation No action10 Proclamation: Earth Day CMO Proclamation No action11 Receive and file City Council and advisory body annual attendance report for March 2022 – February 2023 CMO Consent Receive and file 12 Study Session Reach Codes 2.0 CMO Study Session No action13 Grand Jury report on Public Record Act (PRA) requests policies response CMO, CA Informational No action14 Police Department Racial Identity Profiling Act (RIPA) 2022 Annual Report PD Informational Receive and file15 Reimagining Public Safety Update PD Informational No action16 Adopt a reso approving the Water Service Priority Policy for Menlo Park Municipal Water PW Consent Adopt resolution17 Approve service agreement with Caltrain for Middle Avenue undercrossing project PW Consent Contract award or amend 18 Award a contract for the 2023 Annual Street Resurfacing Program PW Consent Contract award or amend19 Consider an appeal of the Complete Streets Commission decision to remove two parking spaces on Roble Avenue PW Regular Adopt resolution, Decide20 Haven Avenue streetscape project PW Consent Contract award or amend 21 Update on the Belle Haven Traffic Calming Plan PW Informational No action22 Water Storage/Supply Project - Info Item + Corp Yard Well Update PW Informational No action ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
PW-Public Works
ATTACHMENT A
Page J-1.2
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 3/14/2023
Staff Report Number: 23-058-CC
Informational Item: Transmittal of city attorney billing Recommendation
This is an informational item and does not require City Council action.
Policy Issues
In accordance with the City Council informational requests, this staff report transmits information to the public.
Background
On February 23, 2021, the City Council approved an agreement with Burke Williams Sorenson, LLP (BWS) for city attorney services.
Analysis
As requested by the City Council, the city attorney has prepared monthly summaries of billing activity (costs/fees) for legal services that could be shared with the public. This staff report transmits the summary for the month of January 2023.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Billing summary – January 2023
Report prepared by:
Justin I.C. Murphy, City Manager
AGENDA ITEM J-2 Page J-2.1
JANUARY 2023 CITY LEGAL SERVICES - Burke,Williams & Sorensen, LLP Description Fees Costs Total Billed
GENERAL MUNICIPAL MATTERS $39,285.00 $24.75 $39,309.75
REAL ESTATE, COMPLEX HOUSING, CEQA, NEPA $18,819.00 $155.57 $18,974.57 HOUSING ELEMENT $12,416.50 $0.00 $12,416.50
CONSTRUCTION AND COMPLEX PUBLIC WORKS $2,019.00 $0.00 $2,019.00 123 INDEPENDENCE $10,110.00 $0.00 $10,110.00
WILLOW VILLAGE $2,291.00 $0.00 $2,291.00
1350 ADAMS COURT $480.00 $0.00 $480.00
1075 O'BRIEN/CS BIO $720.00 $0.00 $720.00
1105-1165 O'BRIEN DRIVE $18,048.00 $0.00 $18,048.00
BOHANNAN DEVELOPMENT $6,432.00 $0.00 $6,432.00
FEES $5,487.00 $0.00 $5,487.00
CODE ENFORCEMENT/ PITCHESS / NUISANCE PROCEEDINGS $155.00 $0.00 $155.00 SRI CAMPUS $4,128.00 $0.00 $4,128.00
MPCC PG&E EMINENT DOMAIN $372.00 $39.95 $411.95
1005 O'BRIEN $1,872.00 $0.00 $1,872.00
UUT CLAIM/LITIGATION $13,507.50 $0.00 $13,507.50
PUBLIC RECORDS ACT $4,590.00 $0.00 $4,590.00
CITY COUNCIL $729.00 $0.00 $729.00
980-1030 O'BRIEN $3,354.00 $0.00 $3,354.00
CITY LEGAL EXPENSES PAID BY CITY $97,600.27
CITY LEGAL EXPENSES PAID BY DEVELOPERS $47,435.00
TOTAL $145,035.27
Page J-2.2 ATTACHMENT A
Library and Community Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 3/14/2023
Staff Report Number: 23-059-CC
Informational Item: Belle Haven School field redesign update – Ravenswood City School District
Recommendation
This is an informational item and does not require City Council action. City staff recommends that the City Council review this update about Ravenswood City School District’s proposed redesign of the Belle Haven School field area (Attachments A and B.)
Policy Issues
City Council sets policy and goals and provides direction to staff regarding municipal projects and services to the Menlo Park community; and authorizes joint-use agreements between the City and external agencies.
Background
Belle Haven School is owned and operated by Ravenswood City School District. The school is centrally located in the Belle Haven neighborhood at 415 Ivy Drive, and includes approximately 1.6 acres of green space with a field, walking path, youth baseball diamond and tennis court.
The City of Menlo Park (City) and Ravenswood School District (District) jointly maintain and share access to the Belle Haven School’s field area through a Joint-Use Agreement executed in 2001 (Attachment C.) The agreement’s current term is for 25 years, ending the last day of calendar year 2026, then automatically extending from calendar year to calendar year thereafter unless one of the parties gives notice of termination by December 31 of any year, at which point the agreement would terminate at the end of the following calendar year.
On May 10, 2022, City Council reviewed a pilot project for neighborhood access to Belle Haven School field. The pilot project began in July 2022 and provides access to the school field to the public for neighborhood-oriented informal play, gathering, walking and exercise afterschool and weekends. The pilot project’s proposed timeline included a report back to City Council tentatively in October 2022, however a written report back is still pending completion. City staff estimates a report back to City Council in spring 2023, to coincide with the fiscal year 2023-24 budget deliberations.
Analysis
In 2022, District voters approved Measure I to provide capital funding for improvements to District facilities.
With the resulting bond proceeds, the District has begun the process to design a major renovation of the Belle Haven School campus facilities, including the field area.
On March 22, District staff provided a presentation to the Parks and Recreation Commission (PRC) of AGENDA ITEM J-3 Page J-3.1
Staff Report #: 23-059-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov preliminary options to redesign the field area on the north side of the school campus, with the intent to make that area more accessible and beneficial to the Belle Haven neighborhood (Attachment A.) The PRC offered questions and feedback about various elements of the preliminary redesign options including community access to the tennis court, youth baseball field and gymnasium; community engagement in the design process; natural and artificial turf options; water use for irrigation; and the project budget.
District has created a project website about the Belle Haven School redesign project that includes background documents, preliminary design plans, community engagement opportunities and project timeline information (Attachment B.) The District’s current timeline is to begin classroom renovations in January 2024 and to begin renovations to the field area in summer 2026. The District is planning several opportunities for community input to the design process, including in-person community workshops at Belle Haven School April 19 and July 6, a virtual workshop June 15, and a follow-up in-person presentation to the PRC tentatively June 28.
Impact on City Resources
There is no impact to the City’s general fund related to this informational report.
Environmental Review
This informational report is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Presentation – Preliminary options to redesign the Belle Haven School field area B. Hyperlink – Ravenswood City School District - Belle Haven School Redesign webpage:
ravenswoodschools.org/Choose-Ravenswood/Facilities/Belle-Haven-Redesign C. Joint-use agreement
Report prepared by:
Sean S. Reinhart, Library and Community Services Director Page J-3.2
Belle Haven Elementary
Reimagined
February 22nd, 2023
City of Menlo Park - Parks and Recreation Commission
Page J-3.3 ATTACHMENT A
Executive Summary
2 • We are working on the design for a $50m reimagined Belle Haven, the first major campus upgrade since the 1960s.
• The initial design calls for six new classrooms, modernizing 18 classrooms, a new student supports building, a new full sized gym, and a new playground. • The focus of today is the possibility to consider possible changes to the field to the north of the school to make that space even more accessible and beneficial to the Belle Haven community.
• We are planning on renovating the school classrooms beginning January 2024 and would not begin major work on the field area until Summer of 2026.
During construction the field is (likely) to be needed as swing space.
Page J-3.4
Current Site
There are a number of issues with our current site that we are hoping to address with our revised design
3 Issues we’ve heard from the community
• It is difficult to access the field. There is no clear community entrance to the field and no designated
seating on the field.
• Relatively limited shade on the field (and none on the blacktop).
• A slightly awkward overlap between the baseball field and tennis courts, and an unusually shaped field.
• A field that uses over millions of gallons of water
annually.
• The current gym is located far from the community
entrance to the field and is under-sized. Accessing the gym also gives access the core campus.
• Publicly inaccessible black-top space behind the
school.
Page J-3.5
Preliminary Campus Design
Our proposed initial design addresses many of the issues that we’ve heard with the site 4 Focus of today’s
conversation
Page J-3.6
Preliminary Campus Design
We are not presenting final designs – more options for conversation 5 • While the campus designs are settling into place, the designs for the field are in earlier stages
• The goal of these designs is to show pieces in place without focusing on the many aspects that will come in the final design (such as additional trees) • This area is the last to be built; while we need to submit some preliminary designs with the campus, we will have significantly more time to finalize the design for this space
Page J-3.7
Preliminary Campus Design: Option 1
Our initial plan called for a new gym, additional parking, a community picnic area, a renovated turf field, a bio-swale divisor
6 New full size basketball
gym with a community
entrance (to the north)
and a school entrance
(to the south)
On site parking lot – not
shown is the solar
panels and publicly
accessible EV chargers
we plan on adding
Community picnic and
recreation area with lots
of trees
New play area (brown)
and PV structure
(yellow)
Newer basketball courts,
a mini-pitch, and
greenspace
Expand the field by
removing an older play
structure
Page J-3.8
Preliminary Campus Design: Option 2
An alternative design could keep the tennis court and the tennis court 7 Keep the tennis court…
… shrink the parking lot
Keep a small
baseball field
Page J-3.9
Preliminary Campus Design: Option 2
A third alternative design could add a community benefit building (e.g. a health clinic) on the northwest corner
8 Community
Benefit Space
Add a community benefit
space (lose or relocate
the picnic grove)
The building could utilize
a mid-sized parking lot
Page J-3.10
Next Steps
Until construction begins of the field (and classrooms) begins in January of 2024, we can continue to tweak the designs
9 • 2/23 - Board approves sequencing
plan
• Early March - Submit initial design
to DSA
• January, 2024 – Begin school site
construction
• Summer, 2026 – Conclude building
construction, begin work on black
top and fields
• Fall-Summer, 2026-27 – Work on
fields blacktop
Timeline Ways to Get Involved
• Learn more on our website: http://www.ravenswoodschools.org/ChooseRavenswood/Facilities/Belle-Haven-Redesign • Join one of our three upcoming in-person and online community events • Join us at tri-weekly in-person office hours
• Give feedback through our (anonymous) on-line form
• Come to one of our bi-weekly board meetings at 2120 Euclid (this project is discussed there monthly)
• We’ll be back at the Parks Commission this Spring
• Email Will to set-up a time to talk through the project or timeline We’ve also done one Belle Haven-wide mailer and plan on doing another one – the project has also been covered in multiple newspaper articles Page J-3.11
BELLE HAVEN SCHOOL
JOINT USE AGREEMENT
THIS AGREEMENT made and entered into this 11 th day of December , 2001, by and between the Ravenswood School District ("District"), the City of Menlo Park ("City") and the Community Development Agency of the City of Menlo Park ("CDA'') upon the following terms and conditions:
RECITALS
WHEREAS, Section 10902 of the California Education Code authorizes public agencies to enter into agreements for the purpose of organizing, promoting and conducting programs of community recreation; and WHEREAS, Section 10910 of the California Education Code provides that the governing body of any school district may use or grant the use of any of the buildings or grounds of the school district to any other public authority for the organizing, promoting and conducting of community recreation; and WHEREAS, the governing bodies of the above-named public authorities have jurisdiction over the same territory, which includes the authority to organize, promote and conduct community recreation programs; and
WHEREAS, it is to the advantage of the City for the City to use the District facilities and to the advantage of the District for the City to maintain District facilities; and
WHEREAS, the District and the City promote the joint use of recreation facilities; and
WHEREAS, the District and the City agree to work together to look for other opportunities to partner in the promotion of maximizing recreational programs for the benefit of the community; and
1 ATTACHMENT C Page J-3.12
WHEREAS, at the Belle Haven School ("Site") there currently exists improvements, as more particularly shown in Exhibit A, hereto ("Existing Improvements"); and
WHEREAS the parties desire to upgrade the Existing Improvements and other portions of the Site by removing the existing baseball field and building a tennis court in its place, laying new sod, installing a new irrigation system for the new sod, constructing a new baseball field soccer field, a learning garden with outdoor classrooms, a play area, relocating three (3) basketball courts, and doing landscaping improvements throughout the Site, all as more particularly shown in Exhibit B, hereto ("Future Improvements"); and WHEREAS, CDA has agreed to pay for the Future Improvements, as more particularly set forth below; and
WHEREAS, the City warrants that the CDA has the authority to and the City warrants that the CDA will carry out its obligations under this Agreement; and
WHEREAS, the parties agree and the District therefore determines that this Agreement will not interfere with the educational program or activities of any school or class conducted upon the real property or in any building subject to this Agreement; and
WHEREAS, the parties to this Agreement agree to take all reasonable precautions to prevent disruption to the community and safety risks to children in connection with this Agreement and the District therefore determines that this Agreement will neither unduly disrupt the residents in the surrounding neighborhood nor jeopardize the safety of the children of the school district. 2 Page J-3.13
I ', .
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. FUTURE IMPROVEMENTS. Contingent upon Board of the CDA approving a contract for construction, the CDA shall construct the Future Improvements at the Site as generally shown on attached Exhibit B, at the cost and expense of the CDA.
1.1 The CDA shall pay up to One Million Five Hundred Thousand Dollars ($1,500,000.00) toward the construction of the Future Improvements, which shall include all soft costs including, but not limited to costs for project management, professional services, construction permits, etc.
1.2 The City and/or the CDA shall have the sole control of the construction of the Future Improvements, including, but not limited to, the bidding process, the negotiation and award of related contracts, and the supervision of contracted work. The CDA shall indemnify and hold the District harmless from any liability and injury to any person or property that arises during construction of the Future Improvements, including, but not limited to, any and all construction claims associated with the construction of the Future Improvements (e.g., contractor claims, overrun costs, etc.).
1.3 All construction work contemplated in connection with this Agreement shall be completed in compliance with all applicable City, County, State, and Federal laws, rules and regulations, for which compliance the CDA is solely responsible.
1.4 CDA shall use its best efforts to obtain bids, commence construction, and complete the Future Improvements within a reasonable period of time. During construction, the CDA may make changes to the Future Improvements at its sole discretion, subject to consultation with the District, in order to meet budgetary concerns, so long as said changes total an amount less than or equal to the cost of fifteen (15) percent of the cost of the Future Improvements. If any proposed changes are substantial, i.e., if 3 Page J-3.14
they total an amount greater than fifteen (15) percent of the cost of the Future Improvements, the CDA may make such changes only if the District agrees to the changes in writing. It is the intent of the District and the CDA to relocate the basketball courts, lay the sod and the new irrigation system for the baseball field and soccer field and construct the tennis court and tot lot prior to the other future improvements in order to meet the budget.
1.5 The CDA may construct the Future Improvements while school is in session. If work is constructed while school is in session, the construction shall be phased in order to reduce any inconvenience and avoid any danger to the Site. Upon completion of all the Future Improvements contemplated by this Agreement, such Future Improvements as so constructed shall become and remain the property of the District free of any claim thereon by the City and the CDA, except as hereinafter provided.
2 . USE. The City and District shall have joint use of the tennis court, baseball field, soccer field and tot lot which shall be fenced and referred to as the "Use Area", and in connection therewith, the parties agree that the Use Area shall be used as follows:
2.1 Use Area: Exclusive Use. The District shall have exclusive control of the Use Area (excluding the tot lot) during "Normal School Hours," which are currently Mondays through Fridays from 8:00 a.m. to 3:30 p.m. The District will notify the City one year in advance of any change in the Normal School Hours during the course of this Agreement. The City shall have exclusive control of the Use Area for scheduled league events during the weekends, holidays and after normal school hours, and any other times during which school is not in session.
2.2 Use Area: Joint Use. The City and the District shall have joint use of the Use Area during all weekends, holidays, after normal school 4 Page J-3.15
> L
hours, and any other times during which school is not in session throughout the school year and when there are no City scheduled league events. The area shown as the tot lot shall be available for joint use by both the District and the City at all times.
2.3 Cooperation and Communication on Scheduling. It is the intent of the District and the City to avoid scheduling conflicts, to promote the widest reasonable range of usage of the Use Area by all the school children and citizens of the community, and to permit each party access to the Use Area when not in use by the other parties.
To that end, the parties shall cooperate in good faith in scheduling events for the Use Area and on communicating the various needs and desires of the respective parties for the use of the Use Area.
2.4 The parties agree that during the times in which they are making and coordinating their respective schedules during the time they have joint use of the Use Area, the activities for children on District property will be given priority over programs for adults.
3. MAINTAINANCE; COSTS.
3.1 The District and the City shall each be responsible for fifty (50) percent of all costs associated with providing water for irrigation to the Use Area, as improved by the Future Improvements. In the event the City declares that water rationing is required, the District shall only be responsible for payment of fifty (50) percent of the water usage for the allocated water amounts as set by the City.
3.2 The City shall, at its sole expense, provide regularly scheduled maintenance of the baseball field, soccer field, tennis court and tot lot, as improved by the Future Improvements, and keep the same in as good an order, condition and repair as when constructed, reasonable wear and tear excepted. Both the District and the City shall assume shared clean up responsibilities in connection with their use of the Future Improvements and land subject to this Agreement. Costs for repair over and above normal maintenance 5 Page J-3.16
shall be appropriated to the responsible agency at the time the damage occurred.
3.3 The City shall, at its sole expense, provide regularly scheduled maintenance of the Play Area/Tot Lot within the fenced area, as improved by the Future Improvements, and keep the same in as good an order, condition and repair as when constructed, reasonable wear and tear excepted.
3.4 The District shall, at its sole expense, provide regularly scheduled maintenance of the asphalted areas, learning garden, and landscaping in and around the Site and keep the same in as good an order, condition and repair as when constructed, reasonable wear and tear excepted.
4. MISCELLANEOUS.
4.1 The District shall maintain, at its sole expense, fire and property damage insurance on the Future Improvements in an amount not less than the replacement cost value. Said insurance shall be evaluated as per the District's normal schedule to determine if there should be a change in the amount of coverage. The District shall promptly repair, restore and replace all or any portion of the Future Improvements destroyed or damaged by fire or other catastrophe.
The proceeds from said insurance shall be used for said purposes, but if the proceeds are insufficient to repair, restore or replace the Future Improvements to a condition substantially the same as when first constructed, then the District and the City (and/or the CDA) shall each bear one-half of the difference between the insurance proceeds and the cost of the necessary repair, restoration or replacement of the Improvements within the Use Area.
4.2 (a) The District shall indemnify, defend and hold the City harmless from any injury to any person which occurs as a result of the negligence of the District, its officers, employees or agents in the performance of this Agreement. (b) The City shall indemnify, defend and hold District, its officers, employees and agents, 6 Page J-3.17
harmless from any and all loss, damage or injury to any person or property which occurs as a result of the negligence of the City, its officers, employees or agents in the performance of this Agreement. (c) The CDA shall indemnify, defend and hold the District, its officers, employees, and agents harmless from any and all loss, damage, or injury to any person or property which occurs as a result of the negligence of the Agency, its officers, employees or agents in the performance of this Agreement. (d) In the event of concurrent negligence, liability for any claims, suits, or actions arising out of this Agreement shall be apportioned between the Parties under the established California rules of comparative negligence.
4.3 City's right to use the Use Area under this Agreement shall extend for a period of twenty five (25) years, beginning on the date the Agreement is executed and ending on the last day of calendar year 2026. This Agreement shall automatically extend from calendar year to calendar year thereafter unless the party(ies) give(s)notice to the other party(ies) of the termination this Agreement by December 31 of any year, at which point the Agreement will be terminated at the end of the following calendar year.
4.4 All of the provisions of this Agreement shall extend to, be binding upon, and inure to the · benefit of the successors, assigns, and successors-in-interest of the parties hereto.
4.5 If any term, covenant, condition, restriction or reservation in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provision shall remain in full force and effect and shall in no way be affected, impaired or invalidated.
4.6 This Agreement may be amended, modified or terminated at any time only by the mutual consent in writing of the parties hereto.
4. 7 The aforementioned indemnity provisions shall survive the termination of this Agreement. Each party shall maintain all 7 Page J-3.18
insurance coverage necessary to enable it to fulfill the indemnity provisions herein.
4.8 Waiver. The failure of either party to enforce any provision of this Agreement shall not be deemed a waiver of that provision unless such party acknowledges, in writing, that it is waiving that provision.
4.9 Prohibited activities on District property. (a) Prohibitions. No alcohol, smoking, drugs, or dogs or other animals (other than seeing eye dogs), shall be permitted upon or within any of the District property covered by this Agreement while the property is being used by the City, or during the course of any activities or programs sponsored by the City. The City shall also make reasonable efforts to have these prohibitions observed by members of the general public, and will, at the request of the District or at its own initiation, adopt suitable ordinances if such action is deemed necessary and appropriate for enforcement purposes. (b) Excessive use. The City will limit or restrict the activities under its own control to avoid undue stress or damage to the District property covered by this Agreement.
4.10 Notices. Any notices given to the other party under this Agreement shall be in writing and shall be either personally delivered to the other party or sent by certified mail, return receipt requested, addressed to the other party as follows:
To the City:
To the District:
City of Menlo Park .
Attention: City Manager
701 Laurel Street,
Menlo Park , CA. 94025
Ravenswood City School District
Attention: Superintendent
2160 Euclid Avenue
East Palo Alto, CA 94303
8 Page J-3.19
IN WITNESS WHEREOF District, City and CDA have caused this Agreement to be executed by their duly authorized officials as of the day and year first above written.
Date:
Date:
9 District: Ravenswood School District
By:
I~: Chief Business Officer
Attest~A~
City: City of Menlo Park
By:
Its: cryt lf7&T
Attest: ~~ 0. /;~
CDA: Community Development Agency
of the City of Menlo Park
By:
Its: ~tie-01tczfr
Attest: ~.Ci,~
Page J-3.20
DATE:
SCALE:
DRAWN BY: BLW
DRAWING NA•IIEc.·---~
DESIGNED BY:
CHECKED BY: SURVEYED BY: ___ _
t:, APPROVED: D,.
RUBEN
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40998 ~ i DATE R.C.E. £ EXPIRES NO. BY OATIS
EXHIBIT A: EXISTING IMPROVEMENTS
I 0 ARK
CITY OF MENLO PARK
ENGINEERING DIVISION
701 LAUREL STREET, MENLO PARK, CA 94025-3483
PHONE (650) 856-3420 FAX (650) 858-3478
SUB-CONSULTANT CONSULTANT
l»IJSCAFE IELVN LIE AllOl1ICIS ASSOaAlES • RANaS • ASl.A II= SO ~
PACIIC AVE. SAN RANCl5CO 94119-2569 l4l5l44Hl'l88
BELLE HAVEN SCHOOL SHEET
OF SHEETS
PROJ. NAME
BELLEHAVEN SCHOOL
Page J-3.21
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EXHIBIT B: FUTURE IMRPOVEMENTS
BELLE HAVEN SCHOOL 1,t:1..VN lJ'H:>SCAl'E LEE AROfTECTS ASSOCIAlES . PlAN8S . ASI.A 11e T,50 PACflC AVE. SAN IIL\NCISCO CAI.FORWI 941)9-2569 (415144Hl'lll8 Date: 11-06-01 Page J-3.22
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date:
Staff Report Number:
Informational Item:
3/14/2023
23-060-CC
Transmittal of background information on the City’s
2023-2027 capital improvement plan
Recommendation
This is an informational item and does not require City Council action.
Policy Issues
The City Council adopts the capital improvement plan (CIP) as part of the budget adoption process annually in June. The City Council’s annual goal-setting process provides clarity on the use of city resources as well as prioritization of services and projects for the upcoming 12 to 18 months. Goals and priorities identified in the City Council’s annual priority-setting process are typically incorporated into the CIP each year based on available funding.
Background
The City Council holds an annual priority-setting workshop to provide direction to the city manager on priority projects for the next year. The workshop is also an opportunity for the City Council to hear ideas and priorities from the public for future consideration. The City Council’s annual priority-setting workshop will be held March 18, 2023.
Analysis
This section provides an update on the capital improvement program for fiscal year 2022-23 funded projects.
CIP funding overview
The capital improvement program includes a listing of appropriated and planned future investments in the city’s infrastructure by fiscal year. A number of funding sources are used to complete the listed projects, including:
• General capital funds: annual general fund transfer to the CIP • Countywide, regional, state and federal grants
• Dedicated funding sources, such as the water fund, transportation impact fee fund, stormwater fund, solid waste fund, etc.
Over the last three years, the capital program was constrained by available funding and staff resources to complete projects. In 2020-21, the overall program budget was reduced by over 30 percent in response to anticipated revenue shortfalls in light of the pandemic. In 2021-22, program funding levels were restored to typical levels, but deferred maintenance and new project needs have continued to outpace available funds and resources. The Public Works department has also experienced attrition through retirements and AGENDA ITEM J-4 Page J-4.1
Staff Report #: 23-060-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov employees leaving the organization. This has reduced the staffing levels needed to complete projects. In 2022-23, the CIP team experienced a 30 percent vacancy rate; nonetheless, nine projects were completed with 11 more in construction or beginning construction imminently.
Fiscal year 2022-23 status updates
Status updates for each of the 81 funded projects are shown in the attached table (Attachment A.) For current projects, the status is listed as pre-design, design, bid/award, or construction; plans or studies in progress are listed as study/plan. Projects that receive annual funding are shown as ongoing. Projects that are not yet started are shown as either on hold or not started. A summary of the number and percentage of funded projects in each stage is shown in Table 1 below.
Table 1: Summary of projects by phase
Project phase Number of funded projects Percentage of funded projects Completed projects 6 7%
Pre-design 7 9%
Design 12 15%
Bid/award 3 4%
Construction 11 13%
Study/plan 7 9%
Ongoing 13 16%
On hold 4 5%
Not started 18 22%
Total 81 100%
A total of nine projects were completed in fiscal year 2022-23. Table 1 reflects six completed projects, because these six projects had a dedicated project number and are listed by name in the CIP. Two additional projects were completed as part of the Park Pathway Repair project that receives annual funding and is one of the 13 ongoing projects listed in Table 1. One additional project was completed as part of the Water Main Replacement project that receives annual funding and is one of 13 ongoing projects listed in Table 1. The nine projects that were completed this year are listed below:
• Parks and Recreation
• Park pathways repair – Sharon Park
• Park pathways repair – Middle and Nealon Park Frontage improvements • Streets and sidewalks
• Chilco streetscape and sidewalk installation
• Pierce Road sidewalk and San Mateo Drive bike route
• Sharon Road sidewalk installation
• El Camino Real median trees improvements
• Stormwater
• Bayfront Canal and Atherton Channel flood protection
• Traffic and transportation
• Traffic signal modifications – Laurel Street/Ravenswood Avenue signal Page J-4.2
Staff Report #: 23-060-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov • Water system
• Water main replacement project – Haven Avenue water main replacement A City Council study session on the CIP is tentatively scheduled for May 9. Staff anticipates to provide:
• Summary of the process to develop the annual CIP
• Description of the prioritization process used to deliver CIP projects • Status updates and remaining balances on all funded projects • Proposed changes in project scopes where cost saving strategies or alternative options have been identified
• Proposed projects for fiscal year 2023-24
Staff anticipates requesting City Council direction on any desired changes to carry-over projects and confirmation of proposed changes in project scope.
In preparation for the May 9 (tentative) study session and in advance of the March 18 priority-setting workshop, staff is transmitting a copy of the current 2023-27 CIP available within the OpenGov financial portal (Attachment B.)
Impact on City Resources
There is no impact on City resources.
Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Fiscal year 2022-23 CIP project status
B. Hyperlink – 2023-27 CIP: stories.opengov.com/menlopark/published/08Ka1iMS8 Report prepared by:
Tanisha Werner, Assistant Public Works Director – Engineering Report reviewed by:
Nicole Nagaya, Deputy City Manager
Page J-4.3
Fiscal year 2022-23 CIP
City building and systems Status
Menlo Park Community Campus Construction
City Buildings (Minor) Ongoing
Fire Plan and Equipment Replacement for City
Buildings Design
Gate House Fence Replacement Construction
City Buildings HVAC Modifications Design
Burgess Pool Lobby Renovations Pre-design
Menlo Park Community Campus Clean
Infrastructure Construction
Information Technology Master Plan and
Implementation Ongoing
Police Radio Replacement Bid/award
Corporation Yard Needs Assessment Pre-design
Facilities Inventory and Maintenance Plan Study/plan
Environment Status
2030 Climate Action Plan Communitywide
Implementation Ongoing
Electric Vehicle Chargers at City Facilities Construction Sea Level Rise Resiliency Plan Study/plan
Electrify Burgess Pool Heating Equipment Not started
Civic Center Electrical Service Upgrade Study for
electric vehicle charging and building electrification Study/plan Street and Sidewalks Status
Chilco Street and Sidewalk Installation Complete
Utility Undergrounding On hold
Downtown Streetscape Improvement Ongoing
Plaza 7 Renovations Not started
Plaza 8 Renovations Not started
Pierce Road Sidewalk and San Mateo Drive Bike
Route Installation Complete
Sharon Road Sidewalk Installation Complete
Sidewalk Repair Program Ongoing
Streetlight Conversion Construction
El Camino Real Median Trees Improvements Complete
Street Resurfacing Project Bid/award
Ravenswood Avenue (El Camino Real to Laurel
Street) Street Resurfacing Construction
ATTACHMENT A Page J-4.4
Fiscal year 2022-23 CIP
Street and Sidewalks Status
Middlefield Rd Resurfacing Not started
Downtown Parking Structure Study Not started
Welcome to Menlo Park Monument Signs Not started
Sand Hill Tunnel Rehabilitation Pre-design
Parks and Recreation Status
Aquatic Center Maintenance (Annual) Ongoing
Bedwell Bayfront Park Gas Collection and
Leachate System Repair Construction
Bedwell Bayfront Park Entrance Improvements On Hold
Park Improvements (Minor) Ongoing
Park Pathways Repair Complete
Park Playground Equipment Design
Sports Field Renovations Ongoing
Tennis Court Maintenance Ongoing
Willow Oaks Park Improvements Design
Civic Center Campus Improvements Not started
Kelly Park Turf and Track Replacement Design
Stormwater Status
Bayfront Canal and Atherton Channel Flood
Protection Complete
Chrysler Pump Station Construction
San Francisquito Creek Upstream of 101 Flood
Protection Design
Stormwater Master Plan Study/Plan
SAFER Bay Implementation Ongoing
Storm System Funding Study Not Started
Willow Place Bridge Abutment Repairs Not Started
Traffic and Transportation Status
El Camino Real Crossing Improvements Design
Haven Avenue Streetscape Improvements Design
Middle Avenue Caltrain Crossing Study Design and
Construction Design
Middlefield Road and Linfield Drive, Santa Monica
Ave. Crosswalk Improvement Not Started
Page J-4.5
Fiscal year 2022-23 CIP
Traffic and Transportation Status
Traffic Signal Modifications Ongoing
Transit Improvements Construction
Transportation Projects (Minor) Ongoing
Willow/101 Interchange Improvements Design
Willow Oaks Bike Connector Design
Caltrain Quiet Zone Evaluation Pre-Design
Belle Haven Traffic Calming Plan Implementation Bid/Award Middle Avenue Complete Streets Study Pre-Design
Willow Rd and Newbridge St Pedestrian and Bicycle
Improvements Not Started
Caltrain Grade Separation Pre-Design
Willow Road Transportation Study Study/Plan
Coleman-Ringwood Avenues Transportation Study Study/Plan Local Road Safety Plan Study/Plan
Water System Status
Automated Water Meter Reading Construction
Cal Water Alma Interconnection Not Started
Emergency Water Storage/Supply (Corp Yard Well) Construction Emergency Water Storage/Supply (Well #2) Pre-Design
Fire Flow Capacity Improvements Design
Lower Zone 12" Check Valve Hill SFPUC Not Started
Lower Zone 10" Check Valve Burgess Not Started
Reservoirs No. 1 and No. 2 Mixers On hold
Reservoir No. 2 Roof Replacement On hold
Water Main Replacement Project (Annual) Ongoing
Automated Blowoffs at Dead End Locations Not started
Sharon Heights Pump Station VFDs Not started
New Water Storage Reservoir Not started
Palo Alto Pope Chaucer Interconnection Not started
Page J-4.6
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 3/14/2023
Staff Report Number: 23-064-CC
Informational Item: City Councilmembers various standing and ad hoc subcommittees, and potential disbanding of
inactive ad-hoc subcommittees
Recommendation
This is an informational item and does not require City Council action. Staff will be recommending at a future meeting that the City Council:
1. Disband inactive City Council ad-hoc subcommittees
2. Make appointments to City Council standing subcommittees and ad-hoc subcommittees Policy Issues
The City Council establishes subcommittees of less than a quorum of the City Councilmembers in order to expedite review and consideration of matters requiring City Council action. Standing subcommittees that have continuing subject matter jurisdiction or a meeting schedule established by the City Council are subject to the Brown Act (see Government Code §54952(b).) Ad-hoc subcommittees that are of limited duration and have a defined task are not subject to the Brown Act.
Analysis
Each year, after the City Council reorganization, the City Council may make appointments to City Council standing subcommittees and ad-hoc subcommittees.
Attachment A lists current City Council subcommittees, including both standing and ad-hoc subcommittees. Ad-hoc subcommittees are further distinguished by active and inactive. City staff will recommend that inactive subcommittees be disbanded.
Regarding potential future subcommittees, staff recently received a request from The Sobrato Organization to enter into a development agreement (DA) for their proposed third office building of approximately 250,000 square foot at the Commonwealth Corporate Center, located at 162-164 Jefferson Drive. At a future meeting the CC may appoint a subcommittee for the DA similar to previous DA negotiations. In addition, the City Council may wish to appoint a subcommittee for the Parkline project, which is requesting a DA as well.
Staff is working to update the City Council Procedures Manual (manual), however, per the manual, City Councilmembers are strongly encouraged to report to the City Council on matters discussed at subcommittees at City Council meetings under the “City Councilmember Reports” agenda item. City Council subcommittees will normally not have direct dealings with staff operations. City Council AGENDA ITEM J-5 Page J-5.1
Staff Report #: 23-064-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov subcommittees may not speak or act for the City Council and are generally used sparingly and ordinarily in an ad-hoc capacity.
Unless otherwise stated, an ad-hoc subcommittee ceases to exist as soon as its charge is complete. The City Council may assign, and specify the role of, one or two City Councilmembers to a subcommittee (if more, it becomes a defacto City Council meeting.)
Impact on City Resources
There is no impact on City resources associated with this action outside of any staff assistance required.
Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is a minor change that will not result in any direct or indirect physical change in the environment.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. List of current 2022 City Council assignments
Report prepared by:
Judi A. Herren, Assistant to the City Manager/City Clerk Page J-5.2
2022 City Council assignments
CITY COUNCIL STANDING COMMITTEES 2022 Member 2022 Member Notes Community Grant Funding Committee Drew Combs Cecilia Taylor Meets annually, typically in Nov. or Dec.
ACTIVE CITY COUNCIL AD HOC SUBCOMMITTEES 2022 Member 2022 Member Aquatics Operator Agreement Negotiations Subcommittee (ad-hoc committee) Betsy Nash Cecilia Taylor Established on Feb. 28, 2023. Expected to be completed by May 2023 Climate Action Plan Subcommittee Nos. 1-5 Subcommittee (ad hoc committee) Jen Wolosin Betsy Nash Established on Dec. 10, 2019 and bifurcated to Nos. 1-5 Dec. 14, 2021 Climate Action Plan Subcommittee No. 6 Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Dec. 14, 2021 ConnectMenlo Community Amenities Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Oct. 6, 2020 Economic Development Subcommittee (ad hoc committee) Betsy Nash Ray Mueller Established on Dec. 14, 2021 Menlo Park Community Campus Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Dec. 10, 2019 Reimagining Public Safety Subcommittee (ad hoc committee) Cecilia Taylor Jen Wolosin Established on Aug. 7, 2021 INACTIVE CITY COUNCIL SUBCOMMITTEES (DISBAND UNLESS REACTIVATED) Member Member Rail Standing Subcommittee Jen Wolosin Ray Mueller Disbanded 2021 Anti-Displacement Strategy Subcommittee (ad hoc committee) Jen Wolosin Cecilia Taylor Established on Dec. 6, 2022 and the subcommittee work was completed as of Dec. 2022.
Bayfront Homeless Encampment Emergency Response Subcommittee (ad hoc committee) Cecilia Taylor Ray Mueller Established May 22, 2020 and declared inactive Dec. 14, 2021 Facebook/Willow Village Development Agreement Negotiations Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Dec. 10, 2019 and subcommittee work completed as of Dec. 2022.
West Menlo Triangle Annexation Subcommittee (ad hoc committee) * Established on Feb. 13, 2018 * Willow Road/U.S. Highway 101 Interchange Improvements Subcommittee (ad hoc committee) Drew Combs Cecilia Taylor Established on Feb. 9, 2016 POTENTIAL AD HOC SUBCOMMITTEES Member Member
Commonwealth 3 Development Agreement Negotiations Subcommittee (ad hoc committee) Parkline Development Agreement Negotiations Subcommittee (ad hoc committee) *Annexation application is still pending
Page J-5.3 ATTACHMENT A