Agenda — Menlo Park City Council, March 28, 2023 (part 1 of 2)

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council

REGULAR MEETING AGENDA
Date: 3/28/2023
Time: 6:00 p.m.

Locations: Zoom.us/join – ID# 814 7839 7160 and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Members of the public can listen to the meeting and participate using the following methods. If you have issues viewing the meeting, please email the city clerk at [email protected].

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Note: City Council closed sessions are not broadcast online or on television and public participation is limited to the beginning of closed session.

Subject to Change: The format of this meeting may be altered or the meeting may be cancelled. You may check on the status of the meeting by visiting the city website menlopark.gov. The instructions for logging on to the webinar and/or the access code is subject to change. If you have difficulty accessing the webinar, please check the latest online edition of the posted agenda for updated information (menlopark.gov/agendas).

According to City Council policy, all meetings of the City Council are to end by midnight unless there is a super majority vote taken by 11:00 p.m. to extend the meeting and identify the items to be considered after 11:00 p.m.

Regular Session
A. Call To Order
B. Roll Call
C. Agenda Review
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council Regular Meeting Agenda
March 28, 2023

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D. Public Comment
Under “Public Comment,” the public may address the City Council on any subject not listed on the agenda. Each speaker may address the City Council once under public comment for a limit of three minutes. You are not required to provide your name or City of residence, but it is helpful. The City Council cannot act on items not listed on the agenda and, therefore, the City Council cannot respond to non-agenda issues brought up under public comment other than to provide general information.

E. Presentations and Proclamations
E1. Presentation: Environmental Quality Commission Chair Report (Attachment) Not a California Environmental Quality Act (CEQA) project.

F. Consent Calendar
F1. Accept the City Council meeting minutes for March 14, 2023 (Attachment) Not a CEQA project.

F2. Waive the second reading and adopt an ordinance to amend Title 15 [Subdivisions] and Title 16 [Zoning] of the Menlo Park Municipal Code to comply with Senate Bill 9 for urban lot splits and twounit developments (Staff Report #23-071-CC) Not a CEQA project.

F3. Adopt a resolution approving the Water Service Priority Policy for Menlo Park Municipal Water (Staff Report #23-072-CC)
Not a CEQA project.

F4. Receive and file the investment portfolio as of December 31, 2022 (Staff Report #23-074-CC) Not a CEQA project.

F5. Receive and file City Council and advisory body annual attendance report for March 2022 – February 2023 (Staff Report #23-080-CC)
Not a CEQA project.

G. Regular Business
G1. Consider an appeal of the Complete Streets Commission’s approval to remove four onstreet parking spaces at 660 Roble Avenue (Staff Report #23-073-CC) (Presentation) Not a CEQA project.

G2. Amend the fiscal year 2022-23 budget (Staff Report #23-075-CC) (Presentation) Not a CEQA project.

G3. Adopt a resolution to approve amendments to the salary schedule as of April 9, 2023, related to and supporting Menlo Park Community Campus supervision, programs and operations (Staff Report #23-076-CC) (Presentation)
Not a CEQA project.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council Regular Meeting Agenda
March 28, 2023

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G4. Appoint City Councilmembers to various standing and ad-hoc subcommittees, and disband inactive ad-hoc subcommittees (Staff Report #23-081-CC)
Not a CEQA project.

H. Informational Items
H1. City Council agenda topics: April 4 – April 25, 2023 (Staff Report #23-082-CC) Not a CEQA project.

H2. Update on the emergency water storage/supply project (Staff Report #23-077-CC) Not a CEQA project.

H3. Annual City Council priority and goal setting workshop update (Staff Report #23-078-CC) Not a CEQA project.

H4. Re-Imagining Public Safety Ad Hoc Subcommittee update (Staff Report #23-079-CC) Not a CEQA project.

H5. Racial and Identity Profiling Act (RIPA) data annual report for calendar year 2022 (Staff Report #23-083-CC)
Not a CEQA project.

H6. California Public Records Act internal procedures (Staff Report #23-084-CC) Not a CEQA project.

I. City Manager's Report
J. City Councilmember Reports
K. Adjournment
At every regular meeting of the City Council, in addition to the public comment period where the public shall have the right to address the City Council on any matters of public interest not listed on the agenda, members of the public have the right to directly address the City Council on any item listed on the agenda at a time designated by the chair, either before or during the City Council’s consideration of the item.

At every special meeting of the City Council, members of the public have the right to directly address the City Council on any item listed on the agenda at a time designated by the chair, either before or during consideration of the item.

For appeal hearings, appellant and applicant shall each have 10 minutes for presentations.

If you challenge any of the items listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Menlo Park at, or before, the public hearing.

Any writing that is distributed to a majority of the City Council by any person in connection with an agenda item is a public record (subject to any exemption under the Public Records Act) and is available by request by emailing the city clerk at [email protected]. Persons with disabilities, who require auxiliary aids or services in attending or participating in City Council meetings, may call the City Clerk’s Office at 650-330-6620.

Agendas are posted in accordance with Cal. Gov. Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website at menlopark.gov/agendas and can receive email notification of agenda postings by subscribing at menlopark.gov/subscribe. Agendas and staff reports may also be obtained by contacting City Clerk at 650-330-6620. (Posted: 3/24/2023) Quarterly Update January 2023
EQC Chair Tom Kabat

ENVIRONMENTAL

QUALITY COMMISSION
AGENDA ITEM E-1
Page E-1.1
AGENDA
 Review of EQC Activities Community Concerns Climate Science Update Surrounding Incentives Improved City Opportunities Seeking Guidance from City Council Page E-1.2
Environmental
Quality Commission
Advise City Council on matters involving environmental protection, improvement, and sustainability.Commissioners:
• Leah Elkins • Angela Evans• Nancy Larocca Hedley• Tom Kabat • Jeffery Lin• John McKenna• Jeff Schmidt Page E-1.3
Review of EQC Activities
Page E-1.4
 Climate Action Plan
 First year FY 2020-2021 activities are
still ongoing, but more are needed.
 August 2021 City Council
recommended public outreach ahead of additional actions on existing buildings. (CAP 1)  EQC members (as individuals) have
been doing outreach (electrification workshops, Earthday events, etc., community members are also doing outreach) 5 Review of EQC Member Activities
Page E-1.5
 Climate Outreach Sub Committee held
two Community Collaboration Sessions in 2022 (Climate Preservation, Environmental Justice) and one in 2023 (Electrify Your Home) with plans for more.  This Sub Committee is actively
collaborating with local nonprofits to bring climate education to the community.  Focus outreach on education rather than
policy proposals: climate science, techniques of electrification, or education on available incentives. 6 Review of EQC Member Activities (Continued)
Page E-1.6
Commissioner Evans is assisting the city’s lowincome housing electrification projects.  In late 2021, City Council asked staff/EQC to develop tools to make existing building electrification easier and more affordable.
 In collaboration with EQC, city staff, City Council, and nonprofit partners, city launched programs with building retrofit concierge service (project management, financing, maintenance). Includes:
 Large focus on low-income community, with commitment to raise $30m for capital/installation costs. Already secured $4.5m from state.  Partnership with local nonprofit, JobTrain, to develop building electrification workforce predominantly from Belle Haven. First cohort: 20 trainees expected mid-2023.  Active partnership development with existing contractors to begin work right away, on market rate and on low-income homes.
 Community Advisory Board with broad representation from city (including several from Belle Haven) to advise on key issues like rental protections. Completed two sessions.  Two large “shovel-ready” pilot projects with LifeMoves (HavenHouse) and Mid Pen (Willow Court/Willow Terrace). Awaiting funding for capital costs. 7 Review of EQC Member Activities (Continued)
Page E-1.7
8 Review of EQC Member Activities (Continued)
 Trees Sub Committee working with local
nonprofit, Canopy, and city staff to identify grant opportunities to support our urban forest, including funding for a canopy analysis and for tree planting in the Belle Haven neighborhood.  Planning for Mayor’s Tree Planting and
Arbor Day celebrations.

Page E-1.8
 EQC developed its 2023-2024 work-plan and
formed sub committees covering the topics of:
 Exploring Collaboration Opportunities (Elkins,
Evans, Schmidt)
 Building Decarbonization (Evans, Kabat, McKenna) Transportation Decarbonization (Schmidt) Climate Outreach (Hedley, Kabat, Schmidt) Climate Adaptation (Elkins) Trees and Sustainable Initiatives (Elkins, Hedley, Schmidt)
 Work Plan (Hedley, Lin)
 EQC would like to update its Roles and
Responsibilities to reflect increased focus on climate change, resilience, and adaptation. 9 Review of EQC Activities (Continued)
Page E-1.9
The EQC is charged primarily with advising the City
Council on matters involving environmental protection, improvement and sustainability.Commission priorities• Preserving heritage trees• Using best practices to maintain city trees• Preserving and expanding the urban canopy• Making determinations on appeals of heritage tree removal permits
• Administering annual Environmental Quality Awards
program
• Organizing annual Arbor Day Event; typically a tree
planting event
• Advising on programs and policies related to
protection of natural areas, recycling and waste reduction, environmentally sustainable practices, air and water pollution prevention, climate protection, and water and energy conservation 10 Current EQC Responsibilities
Page E-1.10
The EQC is committed to helping the City of Menlo Park to be a leading sustainable city that inspires institutions and individuals and that is well positioned to manage present and future environmental impacts, including the grave threat of climate change. The EQC is charged primarily with advising the City Council on matters involving climate change, environmental protection, and sustainability. Commission priorities• Climate Action Plan - Advise and recommend on the implementation of the climate action plan.
• Climate Resilience and Adaptation - Ensure that our most vulnerable communities have a voice in policies and programs to protect their communities from environmental impacts. • Urban Canopy - Leverage best practices to
advise/recommend on the preservation of heritage trees, city trees and expansion of the urban canopy; and make determinations on appeals of heritage tree removal permits. • Green and Sustainable Initiatives – Support sustainability initiatives, as needs arise, which may include but not be limited to organizing the annual Arbor Day event, habitat protection, healthy ecology, environmental health protection, healthy air, surface water runoff quality, water conservation and waste reduction. 11 Proposed EQC Responsibilities
Page E-1.11
Community Concerns
Page E-1.12
Climate change
• High level of urgency • Concerns regarding climate equity, climate action equity and affordability• Accelerated progress on CAP is needed to meet science-based goals• Increased urgency in climate adaptation and resilience for underserved areas
• Need for electrification permit application streamlining Inclusion of volunteers outside of commissioners to address climate action in Menlo Park • Desire of residents to volunteer for assisting the city with climate preservation.
• There is a Friends of the Library volunteer group, is it a model for friends of climate preservation?
• Residents organized the “We Love Earth Festival” on 4/16/22. Exploring doing so again.
• Showing more motivational information to residents (e.g. how many homes could be heated with Burgess pool’s gas)
Heritage trees and urban tree canopy are valued, expansion is desiredMore public charging for EVs is desired 13 Public Comments Voiced to EQC
Page E-1.13
Climate Science Update
 Temp Rise has been 1.1 degrees C
so far. Each 0.5 degree we add has 4X more costly damage  IPCC Scientists, and International
Energy Agency agree: Current fossil fueled machinery’s normal device life emissions fill the 2 degree C limit.  There is no more climate space
(below 2 degrees) for new or reinstalled fossil fueled equipment.  Every new fossil device is over the
limit on day one.
 Delay means loss. Now we are in
the action time.

Page E-1.14
Implications
for Cities
 To hold to 2 degrees rise… society must
immediately pivot to electric alternatives at time of:

A) new construction, and when adding
cooling
B) at time of additions and remodelsC) at time of device burnout and replacement
We would need to replace devices before
burnout to stay under 2 degrees.
 CAPs are lacking policies that keep up
with the evolving climate science
Page E-1.15
Menlo Park:

Mixed Bag
• (The 90% reduction by 2030 goal is
science based, in proportion with holding to 1.5 degree rise) Menlo Park’s
CAP closed
the Ambition
Gap
• Policy Gap: Our codes still permit
failure.
• Achievement Gap: We are still installing
gas stuff, gaps in the policy actions and community achievements that are needed to stay on track to meet the science-based targets.

Menlo Park
still has
Policy and
Achievement
Gaps
Page E-1.16
Surrounding
Incentives Improved
 The Federal Inflation Reduction Act (IRA)
recognizes the importance of building and vehicle electrification with large new incentives for now through 2032.  30% Tax Credits for: heat pumps, heat
pump water heaters, heat pump dryers and induction cooking.  Up front Medium and Low Income
incentives starting 2024 for families earning less than $207k  PCE has also started >$3,000 incentives for
heat pumps needed for hot water and space heating ($7500/home) and Zero interest loans up to $10,000  Three cities adopted various existing
buildings codes
Page E-1.17
City
Opportunities
 Given the support provided by PCE +
Federal + State + BayREN incentives making electrification more cost effective than continued stranding of new gas assets:
 The city has a chance to
demonstrate science-based policy by starting the timeline to no longer permitting the installation of gas fired equipment.  The city could also explore
setting a science-based end of flow date for pipeline gas.

Page E-1.18
Important City Actions for 2023
19 Adopt Electrification Reach Codes to pursue CAP Action 1•(Electrification of 90% of buildings by 2030) Including existing
Improve New Construction
Reach Codes to remove
costly exemptions to
avoid expensive retrofit
situations
Reach Codes are needed
for remodels, additions
etc.

Reach Codes are needed to prevent •costly installation of fossil fired replacement equipment
•one-way air conditioners where
electric alternatives are affordable.

In lieu fees may assist
applicants with difficult
situations
Page E-1.19
Seeking
Guidance
Page E-1.20
Seeking Guidance
From City Council
 We ask City Council to direct
staff to change the roles and responsibilities of the EQC to better reflect activities over the last several years and going forward over the next 7 years to achieve CAP goals.  Any additional City Council
guidance?
21 Page E-1.21

THANK YOU
Page E-1.22
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
REGULAR MEETING MINUTES – DRAFT
Date: 3/14/2023
Time: 6:00 p.m.

Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Regular Session
A. Call To Order
Mayor Wolosin called the meeting to order at 6:05 p.m.

B. Roll Call

Present: Combs, Doerr, Nash, Taylor (remote – AB 2449 Just Cause and exited the meeting 12:06 a.m.), Wolosin

Absent: None
Staff: City Manager Justin I. C. Murphy, City Attorney Nira F. Doherty, Assistant to the City Manager/City Clerk Judi A. Herren
C. Agenda Review
The City Council pulled items G3. and G8.

D. Report from Closed Session
No reportable actions.

E. Public Comment
• Adina Levin spoke in support of public transportation and on concerns of transportation impacting housing goals.
• Andrew Barnes spoke in support of bifurcating zoning and housing element adoptions and the need for public outreach on future zoning changes.
• Katie Behroozi spoke in support of the City Council considering financial compensation for Planning Commissioners.

City Manager Justin Murphy provided an update on the storms. • Fiani Johnson requested information on storm assistance for residents without internet access.

F. Presentations and Proclamations
F1. Proclamation: Women's History Month
Mayor Wolosin read the proclamation (Attachment).

AGENDA ITEM F-1 Page F-1.1

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G. Consent Calendar
G1. Accept the City Council meeting minutes for February 14, 23, and 28, 2023 (Attachment)

G2. Adopt a resolution initiating the Menlo Park landscape assessment district proceedings for fiscal year 2023-24 (Staff Report #23-052-CC)
G3. Consider and adopt a resolution accepting the 2022 Housing Element annual progress report and annual housing successor report (Staff Report #23-053-CC) The City Council discussed Regional Housing Needs Allocation (RHNA) 5th Cycle progress and requested information on the vacancy rate to understand how many rental units are in Menlo Park.

G4. Authorize the city manager to execute a third amendment to the professional services agreement with the M-Group for the Housing Element Update project (Staff Report #23-056-CC) G5. Receive and file the Annual Comprehensive Financial Report for the fiscal year ended June 30, 2022 (Staff Report #23-061-CC)
G6. Authorize the Mayor to sign a letter of support on behalf of the City Council to State officials requesting their assistance regarding the property tax in-lieu of vehicle license fee shortfall backfill (Staff Report #23-062-CC)
G7. Authorize the city manager to execute an agreement with Nelson\Nygaard Consulting Associates to conduct a comprehensive shuttle study (Staff Report #23-063-CC) The City Council discussed including information on the inconsistency of service (e.g., abrupt cancellation of service/trips).

G8. Adopt a resolution to update City Council Procedure CC-86-0001, “Naming and/or changing the name of facilities” (Staff Report #23-065-CC)
• Constance French spoke in support of retaining the name “Onetta Harris” for the Menlo Park Community Campus (MPCC) currently under construction.
• Gail Wilkerson spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction and the renaming of Terminal Avenue to Onetta Harris Way. • Greg Goodwin spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction.
• Yahsmeen Abdusami Oakley spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction.
• Marilyn DeRouen spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction r.
• Fiani Johnson spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction of Terminal Avenue to Onetta Harris Way. • Malcolm Harris spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction.
• Emmanuel Smith spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction.
• Ken Harris spoke in support of retaining the name “Onetta Harris” for the MPCC under Page F-1.2

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construction.
• Larry Moody spoke in support of retaining the name “Onetta Harris” for the MPCC currently under construction.

The City Council discussed the naming policy, timeline of programing and the naming of the MPCC, and procedure nos. 1 and 3 in the policy.

The City Council directed prioritizing the MPPC programming before the naming of the facility and directed staff to reschedule the facility naming process to summer/fall 2023, after the programming work has been mostly completed.

ACTION: Motion and second (Nash/ Taylor), to adopt a resolution updating City Council Procedure CC-86- 0001, “Naming and/or changing the name of facilities” including the updates to item no. 3 in the policy, passed 4-0 (Doerr abstaining) (Attachment).

ACTION: Motion and second (Nash/ Doerr), to approved the consent calendar with the exception of G8., passed unanimously.

H. Public Hearing
H1. Consider the Planning Commission’s recommendation to approve the vesting tentative map extension and adopt a resolution to approve a two-year extension of a vesting tentative map to merge the existing SP-ECR/D (El Camino Real/Downtown Specific Plan) lots, abandon a portion of Alto Lane, and create a two-lot subdivision for condominium purposes, with 12 residential units, one restaurant space and up to three retail spaces on one lot in the SP-ECR/D zoning district, at 201 El Camino Real, and two townhouses on the second lot in the R-3 (Apartment) zoning district, at 612 Cambridge Avenue (Staff Report #23-054-CC)
Associate Planner Matthew Pruter made a presentation (Attachment).

Mayor Wolosin opened the public hearing.
• Erin Cooke spoke in opposition of a two-year extension of the vesting tentative map. • Andy Russell spoke in opposition of a two-year extension of the vesting tentative map and in support of expediting the project.
• Nabil Saad spoke in opposition of a two-year extension of the vesting tentative map. • Amanda Kelso spoke on concerns of the upkeep of the property and speeding up the development.

Mayor Wolosin closed the public hearing.

Property owner Nariman Teymourian made a presentation.

The City Council took a recess at 8:06 p.m.

The City Council reconvened at 8:17 p.m.

The City Council received clarification on impacts to the project from continuing item to a future meeting.

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The City Council directed the applicant/property owner to install a fence and any other measures to secure the property, meet with nearby residents to discuss their concerns, and address property health and safety issues.

ACTION: Motion and second (Nash/ Combs), to continue this item to the April 25 City Council meeting, passed unanimously.

H2. Introduce and waive the reading of an ordinance to amend Title 15 and Title 16 of the Menlo Park Municipal Code to comply with Senate Bill 9 for urban lot splits and two-unit developments (Staff Report #23-055-CC)
Associate Planner Chris Turner made the presentation (Attachment).

Mayor Wolosin opened the public hearing.
• Andrew Barnes requested clarification on the current zoning ordinance and State law and impacts to the Planning Commission and offered suggestions to the proposed ordinance. • Karen Grove spoke in support of removal of the minimum parking requirements, split owners after splitting a property, in opposition of residency requirements after lot split, and requested clarification on rental requirements before a lot split. • Erin Cooke spoke in support of Senate Bill (SB) 9 and removing the minimum parking requirements.
• Adina Levin spoke in support of more affordable housing, increased diversity, housing design standards, and being less restrictive where available, and expressed concerns related to affordability with smaller units.

Mayor Wolosin closed the public hearing.

The City Council received clarification on SB 9 impacts on substandard lots and discretionary approval, basic requirements for parking, daylight plane restrictions, defaulting to State requirements, existing zoning and SB 9 conflicts, and broadening the ordinance to individual zoning districts.

The City Council received clarification on State law requirements on residency requirements after a lot split and enforcement of rental units.

The City Council discussed a rental registry, updating the use permit process, not requiring parking, public outreach and engagement, setbacks and impacts to buildable space, objective design standards, reducing Planning Commission review of design on substandard lots, and impacts to the City without a SB 9 ordinance.

The City Council directed staff to report to City Council (annually or bi-annually) with SB 9 projects and their parking requirements and adding SB 9 to City’s Digest email to subscribers.

ACTION: Motion and second (Doerr/ Nash), to introduce and waive the first reading of an ordinance amending Titles 15 and 16 of the Menlo Park Municipal Code to make City regulations consistent with applicable California law regarding urban lot splits and two-unit developments on single-family-zoned parcels and including a reduction of the parking spot requirement from one (1) to half (0.5) parking spots per unit and rounding up as needed (e.g., two units is one parking, three units is two parking, four units is two Page F-1.4

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parking), passed unanimously.

I. Regular Business
The City Council took a recess at 10:18 p.m.

The City Council reconvened at 10:27 p.m.

I1. Receive an overview of comments on the notice of preparation and confirm the scope and content of the environmental impact report to be prepared for the proposed Parkline master plan development, and authorize the city manager to enter into an environmental leadership act processing agreement (SB 7) with Lane Partners, LLC (Staff Report #23-057-CC) Acting Principal Planner Corinna Sandmeier made a presentation (Attachment).

Applicants Mark Murray and David Parekh made a presentation (Attachment).

ACTION: By acclamation, the City Council continued the meeting beyond 11 p.m. • Bryan Shields spoke in support of the project and jobs generated and hiring union labor. • Michael Arruza spoke in support of the environmental impact report (EIR) and agreement. • Karen Grove spoke in support of the EIR and agreement. • Sue Connelly spoke on concerns related to the height of proposed residential units, parking, and traffic flow.
• Rob Wellington spoke on the importance of retaining commercial space near Downtown and in support of revitalizing Downtown.
• Will spoke in support of mitigating traffic flow of the project. • Connor F spoke in support of commercial real estate users resulting from this project. • Adina Levin spoke in support of EIR, agreement, and project. • Peter Edmonds requested clarification on removal of the security fence and public access. • Jenny Michel provided suggestions to build to the District 1 scale (i.e., as many housing units as Willow Village), requiring prevailing minimum wage, use of labor with benefits, and minimizing wage theft.

The City Council received clarification on the number of recommended housing units and building stories, public amenities, Senate Bill (SB) 7 provisions and timeframes, impacts to staff for administrative record preparation for the environmental leadership development project (ELDP), achieving affordable housing via land dedication and inclusionary housing, water storage, and project returning to city council or planning commission

The City Council discussed the Ravenswood Avenue realignment integration with the EIR, open space programming (e.g., sport field, dog park, bike learning track/garden), the jobs/housing imbalance, security of the SRI open campus, hazmat regulations, and options for “woodsy” or “outdoorsy” feel.

The City Council directed not including the Ravenswood Avenue realignment in the EIR, support for the 800 unit EIR variant, options and tradeoffs for housing affordability versus number of units, and City staff preparation of the ELDP administrative record.

ACTION: Motion and second (Combs/ Doerr), to accept the proposed scope and content of the EIR to allow Page F-1.5

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the City to move forward with the preparation of the EIR for the Parkline master plan development and authorize the city manager to enter into an environmental leadership act processing agreement with Lane Partners, LLC, passed unanimously.

I2. Amend the fiscal year 2022-23 budget and salary schedule (Staff Report #23-066-CC) The City Council continued this item to the March 28 City Council meeting.

I3. Appropriate funds related to and supporting the Menlo Park Community Campus project (Staff Report #23-067-CC)
Deputy City Manager Nikki Nagaya introduced the item.

The City Council received clarification on City’s current fiscal contribution to the project.

ACTION: Motion and second (Nash/ Doerr), to appropriate $2.225 million in recreation in-lieu fee funds towards the Menlo Park Community Campus project, 4-0 (Taylor absent).

J. Informational Items
J1. City Council agenda topics: March 28 – April 4, 2023 (Staff Report #23-068-CC)

• Sue Connelly requested that future agendas be reordered so public comment can be heard earlier in the meeting.

J2. Transmittal of city attorney billing (Staff Report #23-058-CC)

J3. Belle Haven School field redesign update – Ravenswood City School District (Staff Report #23-059-CC)

J4. Transmittal of background information on the City’s 2023-2027 capital improvement plan (Staff Report #23-060-CC)

J5. City Councilmembers various standing and ad hoc subcommittees, and potential disbanding of inactive ad-hoc subcommittees (Staff Report #23-064-CC) K. City Manager's Report
City Manager Justin Murphy reported out on the power outages from the storms.

L. City Councilmember Reports
City Councilmember Nash requested more information from PG&E.

City Councilmember Combs discussed providing advisory body members with swag and re-initiating the commissioner appreciation event.

M. Adjournment
Mayor Wolosin adjourned the meeting at 12:19 a.m.

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Judi A. Herren, Assistant to the City Manager/City Clerk Page F-1.7
Community Development

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-071-CC
Consent Calendar: Waive the second reading and adopt an ordinance to amend Title 15 [Subdivisions] and Title 16
[Zoning] of the Menlo Park Municipal Code to
comply with Senate Bill 9 for urban lot splits and
two-unit developments
Recommendation
Staff recommends that the City Council waive the second reading and adopt an ordinance amending Titles 15 [Subdivisions] and 16 [Zoning] of the Menlo Park Municipal Code in order to make City regulations consistent with applicable California law regarding urban lot splits and two-unit developments on singlefamily-zoned parcels, included as Attachment A.

Policy Issues
The Zoning Ordinance [Title 16] and Subdivision Ordinance [Title 15] amendments would ensure that the Municipal Code would be in compliance with relevant State regulations, specifically Senate Bill 9 (The California H.O.M.E Act.) The proposed Ordinance would be consistent with Policies H4.2 (Housing to Address Local Housing Needs) and H4.4 (Variety of Housing Choices), and fulfill program H7.B (Develop and Adopt Standards for SB 9 Projects) of the adopted Housing Element for the 2023-2031 planning period.

Background
Senate Bill 9 (SB 9) was signed by the Governor in 2021 and became effective January 1, 2022. The law adds sections §65852.21 and §66411.7 to the Government Code to allow for housing developments containing no more than two residential units within a single-family residential zone and urban lot splits, with some exceptions. The statute requires that these developments be reviewed ministerially, without any discretionary review, provided the proposed development and/or lot split complies with objective standards.

In the absence of local standards that are consistent with SB 9, local jurisdictions may only utilize the standards established in state law for the approval of SB 9 urban lot splits and two-unit developments.

On January 9, 2023, the Planning Commission reviewed the draft SB 9 ordinance. The Planning Commission recommended (4-2, with one vacancy) that the City Council approve the proposed amendments to Title 15 and Title 16 with some revisions.

At its meeting March 14, 2023, the City Council considered the Planning Commission’s recommendation to the City Council to approve the proposed amendments to Title 15 and Title 16. The City Council discussed the proposed regulations, including impacts of the daylight plane and stepback requirements, parking ratios, and the possibility of including design standards in the future. The City Council voted unanimously to introduce the ordinance with one modification related to the parking requirement. A hyperlink to the staff report is included as Attachment B.

AGENDA ITEM F-2 Page F-2.1
Staff Report #: 23-071-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Analysis
The City Council reviewed and introduced an ordinance to amend Title 15 and Title 16 of the Menlo Park Municipal Code to comply with state law regarding two-unit development and urban lot splits. The City Council introduced the ordinance with two sets of revisions: 1) the “clean up” text identified by staff as part of the presentation and 2) a reduction in the number of required parking spaces from one space per unit to

0.5 space per unit, with the direction to round up when there is a fractional parking space. Staff has amended the ordinance, included as Attachment A, to read as follows:

Section 15.31.030 F.5.:

Neither Either the owner of the parcel to be subdivided nor or any person acting in concert with the owner has previously subdivided an adjacent parcel using an Urban Lot Split pursuant to this Chapter. “Acting in concert” means the owner, or a person acting as an agent or representative of the owner, knowingly participated with another person in joint activity or parallel action toward a common goal of subdividing the adjacent parcel.

Section 16.77.030 F.5.:

The Two-Unit Housing Development would be located within a historic district, is not included on the State Historic Resources Inventory, or is not within a site that is legally designated or listed as a city or county landmark or historic property or district.

Section 16.77.040 B.:

Off-street parking:

One Uncovered parking at a ratio of 0.5 space per unit shall be required for each unit, except where parking is exempt under the following conditions:

1. The parcel is located within one-half mile walking distance of either a high-quality transit corridor, as defined in subdivision (b) of Section 21155 of the Public Resources Code, or a major transit stop, as defined in Section 21064.3 of the Public Resources Code.

2. There is a car share vehicle located within one block of the parcel.

When the total amount of required parking includes a fraction of a parking space, the number of required parking spaces shall be rounded up to the nearest whole number of parking spaces.

Second floor yards (step back):

All second floor yards shall be equal to the applicable yards of the underlying zoning district, with the exception of required yards for new interior lot lines where the second floor yard shall be a minimum of four feet (4’.) No second floor yard shall be required for connected structures zero lot line developments at newly-created interior lot lines.

The ordinance would become effective 30 days from its adoption.

Impact on City Resources
This consistency update is being accommodated within the existing budgets of the planning division, engineering division and city attorney, and is not expected to otherwise affect City resources.

Page F-2.2
Staff Report #: 23-071-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Environmental Review
The proposed ordinance amendment is statutorily exempt from the provisions of the California Environmental Quality Act ("CEQA"), pursuant to Government Code sections 65852.21(j) and 66411.7(n), as this action is to adopt an ordinance to implement the requirements of sections 65852.21 and 66411.7 of the Government Code.

Public Notice
Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Ordinance of the City Council of the City of Menlo Park Adding Chapter 15.31 [Urban Lot Splits] to Title 15 [Subdivisions] and Chapter 16.77 [Two-Unit Developments] to Title 16 [Zoning] of the Menlo Park Municipal Code to Conform to Changes in State Law
B. Hyperlink – March 14, 2023, City Council Staff Report:
menlopark.gov/files/sharedassets/public/agendas-and-minutes/city-council/2023- meetings/agendas/20230314-city-council-agenda-packet.pdf#page=293

Report prepared by:

Chris Turner, Associate Planner
Report reviewed by:

Deanna Chow, Assistant Community Development Director
Page F-2.3
ORDINANCE NO. XXXX

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MENLO PARK ADDING CHAPTER 16.77 (TWO-UNIT HOUSING DEVELOPMENTS) TO TITLE 16 (ZONING) AND CHAPTER 15.31 (URBAN LOT SPLITS) TO TITLE 15 (SUBDIVISIONS) OF THE MENLO PARK MUNICIPAL CODE, TO
IMPLEMENT GOVERNMENT CODE SECTIONS 66411.7 AND 65852.21 (SENATE BILL 9) RELATED TO TWO-UNIT HOUSING DEVELOPMENTS AND

URBAN LOT SPLITS
WHEREAS, SB-9 (Chapter 162, Statutes of 2021) enacted sections 66411.7 and 65852.21 to the Government Code, effective January 1, 2022; and
WHEREAS, these provisions require the City to provide ministerial approval of urban lot splits, (“Urban Lot Splits”) and the construction of up to two residential dwelling units (“Two-Unit Developments”) on each single-family residential zoned lot within the City, subject to certain limitations; and
WHEREAS, Government Code section 66411.7(a) limits eligibility of Urban Lot Splits by size and proportionality; and
WHEREAS, Government Code sections 66411.7(a)(3)(C) and 65852.21(a)(2) limit Urban Lot Splits and Two-Unit Developments, respectively, to sites that are not located on or within certain farmland, wetlands, very high fire hazard severity zones, hazardous waste sites, earthquake fault zones, special flood hazard areas, regulatory floodways, lands identified for conservation, habitats for protected species, and historic properties, unless projects on such sites meet specified conditions; and
WHEREAS, Government Code sections 66411.7(a)(3)(D) and 65852.21(a)(3) through (a)(5) limit eligibility of an Urban Lot Split and a Two-Unit Development, respectfully, that proposes to demolish or alter housing subject to affordability restrictions, housing subject to rent or price controls, housing that has been occupied by a tenant in the last three years, housing that has been withdrawn from rent or lease within the past 15 years, and housing that requires demolition of existing structural walls unless authorized by local ordinance or has not been tenant-occupied within the past 3 years; and
WHEREAS, Government Code sections 65852.21(a)(6) and 66411.7(a)(3)(E) allow a city to deny an Urban Lot Split for properties within a historic district or listed on the State’s Historic Resource Inventory or within a site that is designated or listed as a city or county landmark or historic property or district pursuant to a city or county ordinance; and WHEREAS, Government Code sections 66411.7(c) and 65852.21(b) allow a city to establish objective zoning standards, objective subdivision standards, and objective design review standards for Urban Lot Splits and Two-Unit Developments, respectively, subject to limits within state law; and
WHEREAS, such objective zoning standards, objective subdivision standards, and objective design review standards may not have the effect of “precluding the construction of two units on either of the resulting parcels from an Urban Lot Split or that would result in a unit size of less than 800 square feet” for a Two-Unit Development; and
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Ordinance No. XXXX

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WHEREAS, Government Code sections 66411.7 and 65852.21 allow a city to deny a proposed Two-Unit Development or Urban Lot Split, respectively, if the project would have a specific, adverse impact, as defined and determined in paragraph (2) of subdivision (d) of section 65589.5, upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact; and WHEREAS, pursuant to Government Code sections 65852.21(j) and 66411.7(n), the City may adopt an ordinance to implement the provisions of Government Code sections 65852.21 and 66411.7, and such an ordinance shall not be considered a project under the California Environmental Quality Act (“CEQA”); and
WHEREAS, at a duly and properly noticed public hearing held on January 9, 2023, the Planning Commission considered the proposed amendments to add Municipal Code Chapter 15.31 (Urban Lot Splits), add Chapter 16.77 (Two-Unit Housing Developments), add Section

16.79.140 (Accessory Dwelling Units), and add Section 15.34.035 (Administrative action for urban lot split projects) as more fully described herein and below, and in making its recommendations to the City Council, recommended the City Council find the proposed amendments are not a project under the California Environmental Quality Act (CEQA) pursuant to Government Code sections 65852.21(j) and 66411.7(n); and

WHEREAS, the Planning Commission of the City of Menlo Park having fully reviewed, considered, and evaluated all the testimony and evidence submitted in this matter voted affirmatively to recommend that the City Council of the City of Menlo Park make findings that the proposed ordinance to add Municipal Code Chapter 15.31 (Urban Lot Splits), add Chapter

16.77 (Two-Unit Housing Developments), add Section 16.79.140 (Accessory Dwelling Units), and add Section 15.34.035 (Administrative action for urban lot split projects) is in compliance with all applicable State regulations and the City General Plan, and adopt an ordinance approving the amendments to modify the Municipal Code Chapter; and WHEREAS, the City Council desires to implement objective standards and an application process for projects undertaken pursuant to Government Code Sections 65852.21 and 66411.7 by the adoption of such an ordinance;
BE IT ORDAINED by the City of Menlo Park as follows:

Section 1. The above findings are adopted and incorporated herein.

Section 2. Chapter 16.77 (Two-Unit Housing Developments) is added to Title 16 (Zoning) of the Menlo Park Municipal Code as set forth below.

CHAPTER 16.77

TWO-UNIT HOUSING DEVELOPMENTS

16.77.010 Purpose and Intent
The purpose of this chapter is to provide procedures and development standards for the establishment of Two-Unit Housing Developments pursuant to Government Code section 65852.21. To accomplish this purpose, the regulations outlined herein are determined to be necessary for the preservation of the public health, safety and general welfare, and for the promotion of orderly growth and development.

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16.77.020 Definitions
A. Two-unit housing development. A Two-Unit Housing Development is a development containing no more than two primary dwelling units and which development either (1) proposes two new units, or (2) proposes to add one new unit to one existing unit.

B. Zero lot line development. A zero lot line development is development with two separate structures on adjacent lots that are constructed with no required yard. Structures in a zero lot line development are not structurally attached and are required to meet applicable fire rating requirements.

16.77.030 Filing, Processing, and Action
A. Ministerial review. A Two-Unit Housing Development shall be ministerially approved, without discretionary review or hearing, if the proposed housing development meets all provisions of this chapter.

B. The City shall act on a building permit application for a Two-Unit Housing Development within 60 days of receipt of a complete application. If the applicant requests a delay in writing, the sixty-day time period shall be tolled for the period of the delay. The City has acted on the application if it:

1. Approves or denies the building permit for the Two-Unit Development; or

2. Informs the applicant in writing that changes to the proposed project are necessary to comply with this chapter or other applicable laws and regulations.

C. Two-unit housing developments that do not meet the standards set forth in this chapter, may be approved subject to granting of a use permit per Chapter 16.82. A use permit may not be granted to exceed the maximum unit size.

D. Adverse impact upon health and safety. A proposed Two-Unit Housing Development shall be denied if the Building Official makes a written finding, based upon a preponderance of the evidence, that the proposed Two-Unit Housing Development would have a specific, adverse impact, as defined and determined in paragraph (2) of subdivision (d) of Section 65589.5 of the Government Code, upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact.

E. Limitations on approval. A proposed Two-Unit Housing Development shall not be eligible for approval pursuant to this Chapter if any of the following circumstances apply:

1. The Two-Unit Housing Development would require demolition or alteration of “protected housing.” Protected housing includes:
i. Housing that is subject to a recorded covenant, ordinance or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. ii. Housing that is subject to rent control through valid local rent control provisions. iii. Housing that has been occupied by a tenant in the last 3 years

2. The Two-Unit Housing Development would be located on a parcel on which the owner has withdrawn it from renting or leasing under Section 7060 of the Government Code within 15 years preceding the development application (i.e. an exit of the rental housing business pursuant to the Ellis Act).

3. The Two-Unit Housing Development would be located within a historic district, is included on the State Historic Resources Inventory, or is within a site that is legally designated or listed as a city or county landmark or historic property or district.

4. The Two-Unit Housing Development would be located in any of the specified designated areas set forth in subparagraphs (B) to (K), inclusive, of paragraph (6) of subdivision (a) of Section 65913.4 of the California Government Code.

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16.77.040 Development Standards
The following objective development standards shall apply to Two-Unit Housing Developments.

In addition to these standards, all provisions of the California Building Standards Code, applicable provisions of the Menlo Park Municipal Code shall apply to Two-Unit Housing Developments.

A. General Standards

1. Two-Unit Housing Developments may either be detached or attached, as long as attached structures meet building code safety standards and are sufficient to allow separate conveyance.

2. Two-Unit Housing Developments shall be permitted in all single family residential zones including the following single-family districts and any future single-family zoning districts that may be created:

R-1-U Single Family Urban Residential
R-1-U (LM) Single Family Urban Residential
(Lorelei Manor)
R-1-S Single Family Suburban Residential
R-1-S (FG) Single Family Suburban Residential
(Felton Gables)
R-E Residential Estate
R-E-S Residential Estate Suburban
The provisions of this Chapter shall be applicable to properties with the (X) designation within these zoning districts.

3. Short term rentals prohibited. The rental of any Two-Unit Housing Development shall be for a term of longer than thirty (30) days.

4. Utility connections. Each unit in a Two-Unit Housing Development shall be served by separate water, sewer and electrical utility connections which connect each unit directly to the utility.

5. Accessory dwelling units.
i. As more fully set forth in section 16.79.140, accessory dwelling units and junior accessory dwelling units shall not be permitted on parcels that utilize the authority of this Chapter and Chapter 15.31 (Urban Lot Splits).

B. Objective development standards.

Lot area
Subject to urban lot split subdivision standards, the minimum lot size shall be no less than 40 percent of the initial lot size and at least 1,200 square feet.

In the event of a panhandle subdivision, the panhandle shall count towards the overall lot area.

Lot dimensions
For side-by-side urban lot splits, the minimum lot width shall be as follows:

For properties with an existing width of less than sixty-five feet (65’), the subdivided lot width shall be 50 percent of the original lot width.

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For properties with a lot width of sixty-five feet (65’) or greater, the subdivided lot width shall be at least 40 percent of the initial lot width.

Subject to urban lot split subdivision standards, the panhandle width shall be a minimum of 20 feet for panhandle lots.

Minimum yards
Ground floor yards:

Front: The required front yard per the underlying zoning district shall apply, unless the front property line is located at a newly-created lot line on a panhandle lot, where the minimum required front yard shall be four feet (4’).

Side: Four feet (4’), unless the side property line abuts a newly-created panhandle, in which case there is no required side yard.

Rear: Four feet (4’)
No yards shall be required for an existing structure, or a structure constructed in the same location and to the same dimensions as an existing structure.

No yards shall be required for zero-lot line developments at newly-created interior lot lines.

Second floor yards (step back):

All second floor yards shall be equal to the applicable yards of the underlying zoning district, with the exception of required yards for new interior lot lines where the second floor yard shall be a minimum of four feet (4’). No second floor yard shall be required for zero lot line developments at newly-created interior lot lines.

Corner lots:

In the event that a corner lot is subdivided along the street-side property line as defined by Section 16.04.400, creating a new front property line along an existing street side property line, the following setback standards shall apply:

Ground floor yards:

Front: Twelve feet (12’)
Rear: Four feet (4’)
Side: Four feet (4’)
Second floor yards:

Front: Twelve feet (12’)
Rear: Ten feet (10’)
Side: side setback applicable to the underlying zoning district No yards shall be required for zero-lot line developments at newly-created interior lot lines.

Floor area limit (FAL)
Lots less than five thousand (5,000) square feet with an existing residence:

FAL shall be the square footage of the existing residence plus eight hundred (800) square feet.

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Lots Less than five thousand (5,000) square feet with two new residences:

FAL shall be one thousand, six hundred (1,600) square feet or fifty-six percent (56%) of the lot area, whichever is greater.

Lots of five thousand (5,000) square feet or greater:

FAL shall be equal to the floor area limit of the underlying zoning district.

For purposes of calculating the floor area limit, the area of a panhandle or access easement shall not be included in the lot size.

The maximum second floor FAL shall be fifty percent (50%) of the maximum FAL allowed on the property.

Minimum and maximum primary dwelling unit floor area
The minimum size of a primary dwelling unit created pursuant to this Chapter shall be eight hundred (800) square feet.

Lots with a FAL of less than two thousand square feet:

The maximum square footage of a primary dwelling unit shall not exceed the maximum FAL minus eight hundred (800) square feet.

Lots with a FAL of two thousand square feet or greater:

The maximum square footage of a primary dwelling unit shall not exceed sixty percent (60%) of the maximum allowable FAL.

Maximum building coverage
One-story development:

Building coverage shall be the maximum building coverage calculated for the underlying zoning district or Floor Area Limit (FAL) plus two hundred (200) square feet, whichever is greater.

Two-story development:

Building Coverage shall be one thousand (1,000) square feet or thirty percent (30%) of the lot area, whichever is greater.

Maximum height of structures
The maximum height of residential structures shall be twenty-eight feet (28’).

Daylight plane
A daylight plane shall begin at a horizontal line fourteen feet (14’) directly above the grade of each side and rear setback line of each lot and shall slope inwards at a forty-five (45) degree angle, except that no daylight plane shall be required for connected structures at newly-created interior lot lines and at a newly-created rear property lines.

As used in this section, "grade of the side setback line" means the average grade of the highest and lowest points of the natural grade of the portion of the lot directly below the side setback line.

Gable and Dormer Intrusions. Gables and dormers may intrude into the daylight plane of a lot that is ten thousand (10,000) square feet or less. The permitted intrusion for a four-foot required setback shall be ten feet (10’). Gables and dormers may intrude into the daylight Page F-2.9
Ordinance No. XXXX

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plane on one (1) side of a lot only. The gable or dormer must not extend beyond a triangle described as follows:
(A) The base of the triangle is the line formed by the intersection of the building wall with the daylight plane;
(B) The aggregate length of the bases of all triangles intruding into a daylight plane shall not exceed thirty feet (30'); and
(C) The triangle must be entirely within the maximum building height.

Off-street parking
Uncovered parking at a ratio of .5 space per unit shall be required, except where parking is exempt under the following conditions:

2. There is a car share vehicle located within one block of the parcel.

When the total amount of required parking includes a fraction of a parking space, the number of required parking spaces shall be rounded up to the nearest whole number of parking spaces.

Required parking spaces may be located in the required yards, with a maximum of one parking space located within the required front yard. Required parking spaces may be located in tandem with other required parking spaces. If the required parking space is located in a garage or carport, the area of the covered parking shall count towards the maximum permitted floor area limit, maximum unit size, and maximum building coverage.

The minimum width of a driveway serving up to two units shall be ten feet (10’). A driveway serving three or more units shall have a minimum width of sixteen feet (16’).

Front yard paving and landscaping
Paved area for driveway and uncovered parking shall not to exceed 40 percent of front yard setback area. The maximum paved width for driveway and uncovered parking in front yard setback shall not exceed 20 feet regardless of lot frontage width.

A minimum of fifty percent (50%) of front yard setback area shall be landscaped.

Landscaping may include paved walkways provided that a vegetated strip of not less than one foot is provided between a driveway and paved walkway. Paved walkways shall be constructed of decorative pavers or other material different than the driveway material.

Design and materials
If stucco is proposed it shall be steel trowel smooth stucco texture or steel trowel smooth Santa Barbara texture (i.e., sand, dash and similar textures would not meet this standard).

Stucco may be painted or use integral color.

Windows with divisions (i.e., grids) shall be simulated true divided lite or true divided lite with interior and exterior muntins and spacer bars between panes.

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Second floor window sills facing interior side or rear property lines shall be a minimum of three feet (3’) from the interior floor line.

Windows at stair landings along interior lot lines shall have obscure glazing below five feet or sills at 5 feet or greater above the landing. Permanent architectural screens may substitute for obscure glazing.

Balconies shall comply with the balcony setbacks outlined in Chapter 16.60.

C. Exceptions to development standards. Notwithstanding subsection B of this section, all development standards shall be subject to the following exceptions:

1. Where each of the units of a Two-Unit Housing Development is no greater than eight hundred (800) square feet in size with side and rear setbacks of at least four (4) feet, the Two-Unit Housing Development shall be permitted regardless of any development standard that would prevent construction of the units.

2. No setback shall be imposed for a Two-Unit Housing Development constructed in the same location and to the same dimensions as an existing structure.

Section 3. Chapter 15.31 (Urban Lot Splits) is added to Title 15 (Subdivisions) of the Menlo Park Municipal Code to read as follows:

CHAPTER 15.31

URBAN LOT SPLITS

15.31.010 Purpose and Intent
It is the purpose of this Chapter to provide procedures necessary for the implementation of section 66411.7 of the Government Code pertaining to Urban Lot Splits. To accomplish this purpose, the regulations outlined herein are determined to be necessary for the preservation of the public health, safety and general welfare, and for the promotion of orderly growth and development.

15.31.020 Definitions
A. Urban lot split. The subdivision of a parcel within a residential single-family zone into no more than two parcels pursuant to the authority set forth in section 66411.7 of the Government Code

15.31.030 Filing, Processing, and Action
A. Ministerial review. An Urban Lot Split shall be ministerially approved, without discretionary review or hearing, if the proposed housing development meets all provisions of this chapter and conforms to all applicable objective requirements of the Subdivision Map Act (Division 2) commencing with section 66410 of the Government Code.

B. The city engineer may require additional information, as may be required to determine eligibility as an Urban Lot Split, per SB 9.

C. Applicants for urban lot splits shall submit a parcel map application.

1. Applications shall include, at a minimum, all of the following items as one complete package prior to City Engineer accepting the Parcel map for review:

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i. An affidavit from the applicant stating the applicant intends to occupy one of the housing units created through an Urban Lot Split as the applicant’s principal residence for a minimum of three years from the date of the approval of the urban lot split. An affidavit shall not be required if the applicant is a community land trust or qualified nonprofit corporation under Sections 214.15 or 402.1 of the Revenue and Taxation Code.
ii. A parcel map fee in the amount set forth in the City of Menlo Park Master Fee Schedule
iii. All documents used to complete the map, including:

1. Current title report dated within two months of the initial submittal date

2. Easement deed

3. Grant deed

4. Filed Maps

5. Soils report

6. Guarantee of title

7. Improvement plans

8. Survey traverse calculations
iv. Identification of electronic computer closures for all circuits shown on map.

2. Parcel maps for Urban Lot Splits shall not be conditioned on dedication of right of way or construction of offsite improvements.

D. The City shall act on a parcel map application for an Urban Lot Split within 50 days of receipt of a complete application. If the applicant requests a delay in writing, the 50-day time period shall be tolled for the period of the delay. The City has acted on the application if it:

1. Approves or denies a Parcel Map application for an Urban Lot Split; or

2. Informs the applicant in writing that changes to the proposed project are necessary to comply with this Chapter or other applicable laws and regulations.

E. Adverse impact upon health and safety. A proposed Urban Lot Split shall be denied if the Building Official makes a written finding, based upon a preponderance of the evidence, that the proposed Two-Unit Housing Development would have a specific, adverse impact, as defined and determined in paragraph (2) of subdivision (d) of Section 65589.5 of the Government Code, upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact.

F. Limitations on approval. A proposed Urban Lot Split shall not be eligible for approval pursuant to this Chapter if any of the following circumstances apply:

1. The proposed Urban Lot Split would require demolition or alteration of “protected housing.” Protected housing includes:
i. Housing that is subject to a recorded covenant, ordinance or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. ii. Housing that is subject to rent control through valid local rent control provisions. iii. A parcel on which the owner of residential real property has withdrawn accommodations from rent or lease pursuant to Section 7060 of the Government Code within 15 years preceding the development application (i.e. an exit of the rental housing business pursuant to the Ellis Act).
iv. Housing that has been occupied by a tenant in the last 3 years.

2. The parcel to be subdivided is located within a historic district, is included on the State Historic Resources Inventory, or is within a site that is legally designated or listed as a city or county landmark or historic property or district.

3. The parcel to be subdivided satisfies the requirements of subsections (B) to (K), inclusive, of paragraph (6) of subdivision (a) of Section 65913.4 of the California Government Code.

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4. The parcel to be subdivided has been established through prior exercise of an Urban Lot Split pursuant to this Chapter.

5. Either the owner of the parcel to be subdivided or any person acting in concert with the owner has previously subdivided an adjacent parcel using an Urban Lot Split pursuant to this Chapter. “Acting in concert” means the owner, or a person acting as an agent or representative of the owner, knowingly participated with another person in joint activity or parallel action toward a common goal of subdividing the adjacent parcel.

G. Density bonus projects

1. Notwithstanding the authority set forth in Government Code section 65915 et seq., the City shall not permit more than two units on a parcel created through an Urban Lot Split.

H. Certification and recordation:

1. The applicant shall submit the original mylars of the parcel map and pay all applicable City fees and any recording fee (as required by the county recorder) to the city engineer for certification. If the parcel map is in compliance with the Subdivision Map Act (Cal.

Gov. Code section 66410 et seq.) and all applicable laws and regulations, the city engineer will certify the parcel map and transmit the same to the city clerk for submittal to the officer of the Recorder Clerk of San Mateo County.

15.31.040 Development Standards
A. General standards

1. Urban lot splits shall be permitted in all single family residential zones including:

2. Uses created through an urban lot split shall be limited to residential uses.

3. Short term rentals prohibited. The rental of any unit created through an Urban Lot Split shall be for a term of longer than thirty (30) days.

4. Accessory dwelling units.
i. As more fully set forth in section 16.79.140, accessory dwelling units and junior accessory dwelling units shall not be permitted on parcels created through an Urban Lot Split pursuant to this Chapter.

B. Objective development standards.

Lot area
Subject to urban lot split subdivision standards, the minimum lot size shall be no less than 40 percent of the initial lot size and at least 1,200 square feet.

In the event of a panhandle subdivision, the panhandle shall count towards the overall lot area.

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Lot dimensions
For side-by-side urban lot splits, the minimum lot width shall be as follows:

For properties with an existing width of less than sixty-five feet (65’), the subdivided lot width shall be 50 percent of the original lot width.

For properties with a lot width of sixty-five feet (65’) or greater, the subdivided lot width shall be at least 40 percent of the initial lot width.

Subject to urban lot split subdivision standards, the panhandle width shall be a minimum of 20 feet for panhandle lots to allow development on the parcel to comply with all applicable property access requirements under the California Fire Code section 503 (Fire Apparatus Access Roads) and California Code Regulations Title 14, section 1273.00 et seq.

Minimum yards
Ground floor yards:

Side: Four feet (4’), unless the side property line abuts a newly-created panhandle, in which case there is no required side yard.

Rear: Four feet (4’)
No yards shall be required for an existing structure, or a structure constructed in the same location and to the same dimensions as an existing structure.

No yards shall be required for zero-lot line developments at newly-created interior lot lines.

Lots created through the authority of this chapter shall have access to or adjoin the public right-of-way, sufficient to allow development on the parcel to comply with all applicable property access requirements under the California Fire Code section 503 (Fire Apparatus Access Roads) and California Code Regulations Title 14, section 1273.00 et seq.

C. Exceptions to development standards. Notwithstanding subsection B of this section, all development standards shall be subject to the following:

1. Any standards that would have the effect of physically precluding the construction of two units on either of the resulting parcels or that would result in a unit size of less than 800 square feet, shall not be imposed.

2. No setback shall be imposed for an existing structure or a structure constructed in the same location and to the same dimensions as an existing structure.

3. Correction of any legal nonconforming zoning condition shall not be required as a condition of approval of an Urban Lot Split.

Section 4. Section 16.79.140 is added to Chapter 16.79 (Accessory Dwelling Units) of Title 16 (Zoning) of the Menlo Park Municipal Code to read as follows:

16.79.140 Two-Unit Housing Developments and Urban Lot Splits (SB 9). (a). Pursuant to the authority provided by section 65852.21(f) of the Government Code, no accessory dwelling unit or junior accessory dwelling unit shall be permitted on any lot in a single-family zoning district if: 1) an Urban Lot Split has been approved Page F-2.14
Ordinance No. XXXX

Page 12 of 13 ends

pursuant to Chapter 15.31; and 2) a Two-Unit Housing Development has been approved for construction pursuant to Chapter 16.77 herein. (b). Accessory Dwelling Units and Junior Accessory Dwelling Units shall be permitted on lots with Two-Unit Housing Developments, subject to the provisions of this Chapter, and where the lot has not been created through an Urban Lot Split pursuant to Chapter 15.31.

Section 5: Section 15.34.035 (Administrative action for urban lot split projects) is added to Chapter 15.34 (Condominiums) of the Menlo Park Municipal Code to read as follows:
(a). Two-Unit Housing Developments approved under Chapter 16.77 may be subdivided into condominium units provided that there may not be more than two condominium units per parcel. The condominium subdivision may be approved administratively by the Director of Public Works or their designee without the approval of the City Council or Planning Commission.
(b). A proposed condominium may be approved, disapproved, or conditionally approved by the Director of Public Works or their designee. If the Director of Public Works or their designee determines that the parcel map meets all existing building codes and zoning ordinances, complies with the city’s General Plan, and the housing element thereof, and this chapter, and complies with the Subdivision Map Act, then approval shall be granted.

Section 6: Environmental Review.

The City Council finds and determines that enactment of this Ordinance is statutorily exempt from the provisions of the California Environmental Quality Act ("CEQA"), pursuant to Government Code sections 65852.21(j) and 66411.7(n), as this action is to adopt an ordinance to implement the requirements of sections 65852.21 and 66411.7 of the Government Code.

Section 7: Effective Date.

This Ordinance shall be in full force and effect thirty (30) days from its passage and adoption.

Section 8: Severability.

The City Council hereby declares every section, paragraph, sentence, cause, and phrase of this ordinance is severable. If any section, paragraph, sentence, clause, or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases.

Section 9: Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.
//
//
//
//
//
Page F-2.15
Ordinance No. XXXX

Page 13 of 13 ends

INTRODUCED on the fourteenth day of March, 2023.

PASSED AND ADOPTED as an ordinance of the City of Menlo Park at a regular meeting of said City Council on the __ day of __, 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Jen Wolosin, Mayor
ATTEST:
_________________________
Judi A. Herren, City Clerk

Page F-2.16
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-072-CC
Consent Calendar: Adopt a resolution approving the Water Service Priority Policy for Menlo Park Municipal Water
Recommendation
Staff recommends that the City Council adopt a resolution (Attachment A) approving the Water Service Priority Policy for Menlo Park Municipal Water (MPMW).

Policy Issues
The City of Menlo Park’s adopted Housing Element contains program H.1.G, which requires compliance with California Government Code §65589.7. This code requires each public agency or private entity providing water or sewer services to adopt written policies and procedures, not later than July 1, 2006, and at least once every five years thereafter, for prioritizing water services to proposed developments that include housing units affordable to lower income households. Agencies that are regulated by the California Public Utilities Commission, such as California Water Service, must also meet this requirement.

Background
In 2014, the City Council adopted Resolution No. 6187 (Attachment B) which requires that MPMW provide water service priority to proposed developments that include housing units affordable to lower income households. This policy applies to new applications for water service or applications for upgrades to water service; it does not create an entitlement to service. In addition, as required by the Government Code, the policy identifies the specific written findings required to deny, condition or reduce service.

On January 31, 2023, the City Council adopted Resolution No. 6809 (Attachment C) to amend the General Plan to update the Housing Element for the 2023 to 2031 planning period.

Analysis
MPMW is a city-owned water service provider for a portion of the City of Menlo Park, and the City Council acts as the governing body. MPMW must adopt a written policy and procedures at least once every five years. By adopting the resolution, MPMW will be in compliance with State law. The City of Menlo Park will also be in compliance with the 2023 to 2031 Housing Element adopted by the City Council January 31, 2023. The proposed resolution updates the resolution adopted in 2014.

In the future, to ensure that MPMW remains in compliance with State law and adopts a written Water Service Priority Policy at least once every five years, staff plans to bring the resolution to the City AGENDA ITEM F-3 Page F-3.1
Staff Report #: 23-072-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Council at the same time as future Urban Water Management Plans, which must be adopted every five years.

Impact on City Resources
There is no impact on City resources.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §15378 and §15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution
B. Resolution No. 6187, Water Service Priority Policy for MPMW C. Hyperlink – Resolution No. 6809, Repealing in its entirety the 2015-2023 Housing Element of the General Plan and adopting in full the new text comprising the 2023-2031 Housing Element to the General Plan: menlopark.gov/files/sharedassets/public/agendas-and-minutes/city-council/2023- meetings/agendas/reso-6809-adopting-the-2023-2031-housing-element.pdf Report prepared by:

Esther Jung, Associate Civil Engineer
Pam Lowe, Senior Civil Engineer
Report reviewed by:

Tanisha Werner, Assistant Public Works Director - Engineering Page F-3.2
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK

ADOPTING A WATER SERVICE PRIORITY POLICY FOR MENLO PARK

MUNICIPAL WATER
WHEREAS, California law, as set forth in Government Code §65589.7, requires each public agency or private entity providing water services to adopt written policies and procedures for granting a priority in the provision of water and sewer services to proposed developments that include housing units affordable to lower income households; and WHEREAS, the City of Menlo Park’s certified Housing Element contains program H.1.L requiring compliance with Government Code §65589.7; and
WHEREAS, Menlo Park Municipal Water provides water service in the City of Menlo Park and desires to adopt a written policy that grants priority for service allocations to proposed housing developments that include housing units affordable to lower income households as required to comply with State law; and
WHEREAS, Government Code §65589.7 requires adoption of the written policies and procedures at least once every five years.

NOW, THEREFORE, BE IT RESOLVED, the City Council of Menlo Park hereby adopts Menlo Park Municipal Water’s Water Service Priority Policy attached hereto as Exhibit A.

I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-eighth day of March, 2023, by the following votes:

AYES:

NOES:

ABSENT:

RECUSED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of March, 2023.

Judi A. Herren, City Clerk
Exhibits:

A. Municipal Water’s Water Service Priority Policy
Page F-3.3 ATTACHMENT A
Resolution No. XXXX

Page 2 of 3 ends

Menlo Park Municipal Water
Water Service Priority Policy
I. Purpose
The purpose of this Water Service Priority Policy (“Policy”) is to provide the written policy for the Menlo Park Municipal Water (MPMW) in accordance with Government Code §65589.7 granting priority for the provision of water service to proposed developments that include units for lower income households. §10631.1 of the Water Code incorporates by reference §65589.7 of the Government Code into the Water Code.

II. Application
This policy applies only to new applications for water service or applications for upgrades to water service submitted to MPMW for proposed projects in the City of Menlo Park (“City”) for which the City must issue a building or other development permit.

As further evidenced by §10635(c) and §10914 of the Water Code, and §66473.7(m) of the Government Code, nothing in this Policy is intended or shall be construed as creating a right or entitlement to water service or any level of water service, nor shall this Policy be construed to either impose, expand or limit any duty concerning MPMW’s obligation to provide service to its existing customers or to any potential future customers.

III. Priority Policy
Taking into account regulations and restrictions regarding water shortage emergencies and the availability of water supplies pursuant to an adopted urban water management plan, it is the policy of MPMW to prioritize water service to proposed developments that include units for lower income households.

For purpose of this Policy, “proposed developments that include units for lower income households” shall be developments that include dwelling units to be sold or rented to lower income households as defined in Health & Safety Code §50079.5, at an affordable housing costs, as defined in Health & Safety Code §50052.5, or an affordable rent, as described in Health & Safety code §50053.

IV. Findings for Denial
MPMW shall not deny or condition approval of an application for water services to, or reduce the amount of such services applied for by, a proposed development that includes units for lower income households, unless MPMW makes specific written findings that the denial, condition or reduction is necessary due to the existence of one or more of the following:

1. MPMW does not have sufficient water supply as defined in Government Code §66473.7(a)(2) or is operating under a water shortage emergency as defined in Water Code §350, or does not have sufficient distribution capacity to serve the needs of the proposed development that includes units for lower income households as demonstrated by a written engineering analysis and report.

2. MPMW is subject to a compliance order issued by the Department of Public Health that prohibits new water connections.

3. MPMW does not have sufficient treatment or collection capacity to serve the needs of the proposed development, as demonstrated by a written engineering analysis and report on the condition of the treatment or collection works.

4. West Bay Sanitary District is under an order issued by a regional water quality control board that prohibits new sewer connections.

Page F-3.4 EXHIBIT A
Resolution No. XXXX

Page 3 of 3 ends

5. The applicant fails to agree to reasonable terms and conditions for water service from MPMW which is generally applicable to other development projects seeking water service from MPMW, including, but not limited to, payment of any fee or charge authorized by Government Code §66013.

Page F-3.5
RESOLUTION NO. 6187

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO

PARK ADOPTING A WATER SERVICE PRIORITY POLICY FOR THE

MENLO PARK MUNICIPAL WATER DISTRICT
WHEREAS, California law, as set forth in Government Code Section 65589.7, requires each public agency or private entity providing water or sewer services to adopt written policies and procedures for granting a priority in the provision of water and sewer services to proposed developments that include housing units affordable to lower income households; and
WHEREAS, the City of Menlo Park’s certified Housing Element contains program H.1.L requiring compliance with Government Code Section 65589.7; and WHEREAS, the Menlo Park Municipal Water District (“District”) provides water service in the City of Menlo Park and desires to adopt a written policy that grants priority for service allocations to proposed housing developments that include housing units affordable to lower income households as required to comply with State law.

NOW, THEREFORE, BE IT RESOLVED that the City Council of Menlo Park hereby adopts the Menlo Park Municipal Water District Water Service Priority Policy attached hereto as Exhibit A.

I, Pamela Aguilar, City Clerk of Menlo Park, do hereby certify that the above and foregoing Council Resolution was duly and regularly passed and adopted at a meeting by said Council on the twenty-fifth day of February, 2014, by the following votes:

AYES: Carlton, Cline, Keith, Ohtaki, Mueller
NOES: None
ABSENT: None
ABSTAIN: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this twenty-fifth day of February, 2014.

Pamela Aguilar
City Clerk
ATTACHMENT B Page F-3.6
Exhibit A

MENLO PARK MUNICIPAL WATER DISTRICT

WATER SERVICE PRIORITY POLICY
I. Purpose
The purpose of this Water Service Priority Policy (“Policy”) is to provide the written policy for the Menlo Park Municipal Water District (“District”) in accordance with Government Code Section 65589.7 granting priority for the provision of water service to proposed developments that include units for lower income households.

II. Application
This Policy applies only to new applications for water service or applications for upgrades to water service submitted to the District for proposed projects in the City of Menlo Park (“City”) for which the City must issue a building or other development permit.

As further evidenced by Sections 10635(c) and 10914 of the Water Code, and Section 66473.7(m) of the Government Code, nothing in this Policy is intended or shall be construed as creating a right or entitlement to water service or any level of water service, nor shall this Policy be construed to either impose, expand or limit any duty concerning the District’s obligation to provide service to its existing customers or to any potential future customers.

III. Priority Policy
Taking into account regulations and restrictions regarding water shortage emergencies and the availability of water supplies pursuant to an adopted urban water management plan, it is the policy of the District to prioritize water service to proposed developments that include units for lower income households.

For purposes of this Policy, a “proposed developments that include units for lower income households” shall be developments that include dwelling units to be sold or rented to lower income households, as defined in Health & Safety Code Section 50079.5, at an affordable housing cost, as defined in Health & Safety Code Section 50052.2, or an affordable rent, as described in Health & Safety Code Section 5003.

IV. Findings for Denial. The District shall not deny or condition approval of an application for water services to, or reduce the amount of such services applied for by, a proposed development that includes units for lower income households, unless the District makes specific written findings that the denial, condition or reduction is necessary due to the existence of one or more of the following:

1. The District does not have sufficient water supply as defined in Government Code Section 66473.7(a)(2) or is operating under a water shortage emergency as defined in Water Code Section 350, or does not have sufficient Page F-3.7
distribution capacity to serve the needs of the proposed development that includes units for lower income households as demonstrated by a written engineering analysis and report.

2. This District is subject to a compliance order issued by the Department of Public Health that prohibits new water connections.

3. The applicant fails to agree to reasonable terms and conditions for water service from the District which is generally applicable to other development projects seeking water service from the District, including, but not limited to, payment of any fee or charge authorized by Government Code Section 66013.

Page F-3.8
Administrative Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-074-CC
Consent Calendar: Receive and file the investment portfolio as of December 31, 2022
Recommendation
The Finance and Audit Committee (FAC) and staff recommend City Council receive and file the City’s investment portfolio as of December 31, 2022.

Policy Issues
The investment policy provides guidelines for investing City and former Community Development Agency funds in accordance with State of California Government Code Section 53601 et seq. City Council last reviewed and adopted the City’s investment policy at the June 28, 2022, meeting (Attachment A). The City and the Successor Agency funds are invested in full compliance with the City’s investment policy and State law, which emphasize safety, liquidity and yield.

Background
The City’s investment policy requires a quarterly investment report to the City Council, which includes all financial investments of the City, and provides information on the investment type, value and yield for all securities. The FAC held a special meeting March 6, 2023, to review this investment report and voted to recommend receipt by City Council.

Analysis
Investment portfolio as of December 31, 2022
The City’s investment portfolio’s fair value basis as of December 31, 2022, totaled $178,065,742. As shown below in Table 1, the City’s investments by type are measured by the amortized cost as well as the fair value as of December 31, 2022. The Local Agency Investment Fund (LAIF), managed by the California State Treasurer, is considered a safe investment, as it provides the liquidity of a money market fund. The remaining securities are prudent and range from short to longer-term investments (1-5 years), bearing higher interest rates for longer maturities.

AGENDA ITEM F-4 Page F-4.1
Staff Report #: 23-074-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Table 1: Recap of investments held as of December 31, 2022 Security Amortized cost basis Fair value basis % of
portfolio
LAIF $5,028,076 $5,028,076 3%
Securities portfolio
Cash $208,253 $208,253 0.1%
Corporate bonds $48,291,928 $46,541,639 26%
Government agencies $60,654,833 $59,312,864 33%
Government bonds $69,444,945 $66,974,910 38%
Short Term Bills, Notes $0 $0 0%
Total $183,628,035 $178,065,742 100%
As shown in Table 1, the fair value of the City’s securities was $5.6 million less than the amortized cost as of December 31, 2022. The difference between amortized cost and fair value is referred to as an unrealized loss or gain, and is due to market values fluctuating from one period to another. When securities fair values are less than amortized cost, it generally signals that interest rates are rising. It is important to note that any unrealized loss or gain does not represent an actual cash transaction to the City, as the City generally holds securities to maturity to avoid market risk. The quarterly consolidated portfolio report for the quarter ending December 31, 2022, is included as Attachment B, and each component is described in detail below.

Local Agency Investment Fund (LAIF)
As previously shown in Table 1, 3% of the portfolio resides in the City’s account at the LAIF, a liquid fund managed by the California State Treasurer, yielding 2.17% for the quarter ended December 31, 2022. LAIF yields have fluctuated greatly over recent years, gradually increasing from historic lows following the Great Recession, then falling rapidly during the course of the COVID-19 public health emergency. To take advantage of fixed security rising interest rates, staff has moved a significant amount of its liquid balance to longer-term securities. Staff developed a cash flow model with the City’s consultant, Insight Investments, and established an overall liquid balance of approximately $25 million.

Securities portfolio
As of December 31, 2022, the City held a number of securities in corporate bonds, government agency notes and government bonds, which reflect a diversified mix in terms of type but all at low risk. Insight Investment serves as the City’s financial advisor on security investments and makes recommended trades, purchase, and sale of securities that align market conditions to the City Council-adopted investment policy to the greatest extent possible. The detailed Insight Investments quarterly report for the period ended December 31, 2022, which includes maturities, purchases and transactions, is provided in Attachment C.

The FAC recommended rating of the City’s corporate investments based on an Environmental, Social, Governance (ESG) scale. Attachment D outlines these investments relative to a scale of 1 as the highest rating to 5 as the lowest. The overall score changed from 2.76 to 2.69, which indicates continual improvement. According to Insight Investments’ ESG scale, the City’s investments are better than the average score of 3.0.

Performance comparison
As specified in the City’s investment policy, the performance of the portfolio is measured against the Page F-4.2
Staff Report #: 23-074-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov benchmark of a treasury bond. In the quarter ending December 31, 2022, the City’s total managed assets returned a weighted average of 2.41% with a weighted average maturity of 2.20 years. The average 2 Year Treasury Note saw a yield of 2.46%, or 0.05% higher than the City’s portfolio performance. Primary factors influencing the City’s portfolio are supply chain problems associated with the pandemic, Russia’s military conflict with Ukraine, and Federal Reserve fiscal management policy.

Impact on City Resources
The City has sufficient funds available to meet its expenditure requirements for the next six months.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Hyperlink – June 28, 2022, City Council Staff Report: menlopark.gov/files/sharedassets/public/ agendas-and-minutes/city-council/2022-meetings/agendas/20220628-city-council-agendapacket.pdf#page=139 B. Quarterly consolidated portfolio report for the quarter ended December 31, 2022 C. Insight Investments quarterly report for the quarter ended December 31, 2022 D. City ESG rating as of December 31, 2022
Report prepared by:

Marvin Davis, Interim Finance Director
Brittany Mello, Administrative Services Director
Page F-4.3
City Managed Assets % Return
LAIF $ 5,028,076 3% 2.17%
Total Internally Managed $ 5,028,076 3%
Weighted Average Yield 2.17%
Days
Effective Average Duration ‐ Internal 1
Weighted Average Maturity ‐ Internal 1
Advisor Managed Assets % Return
Cash $ 208,254 0% 3.00%
Treasury Securities $                 66,974,910 38% 2.34% Instrumentality Securities $                 59,312,864 33% 2.92% Corporate Bonds $                 46,541,640 26% 1.87%
Total Externally Managed $               173,037,668 97% Weighted Average Yield 2.41%
Years
Effective Average Duration ‐ External 2.13
Weighted Average Maturity ‐ External 2.26
Total Portfolio Assets % Return
LAIF $ 5,028,076 3% 2.17%
Cash $ 208,254 0% 3.00%
Treasury Securities $                 66,974,910 38% 2.34% Instrumentality Securities $                 59,312,864 33% 2.92% Corporate Bonds $                 46,541,640 26% 1.87%
Total Portfolio Assets $               178,065,744
Weighted Average Yield 2.41%
Years
Effective Average Duration ‐ Total 2.07
Weighted Average Maturity ‐ Total 2.20
Portfolio Change
Beginning Balance
Ending Balance
* Note: All data for external assets was provided by the client and is believed to be accurate.

Insight Investment does not manage the external assets and this report is provided for the client's use.

Market values are presented.
$ 178,065,744
$ 167,766,375
Quarterly Consolidated Portfolio Report
December 31, 2022
City of Menlo Park
LAIF, 3%
Cash, 0%
Treasury
Securities, 38%
Instrumentality
Securities, 33%
Corporate
Bonds, 26%
LAIF
3%
Cash
0%
Treasury
Securities
38%
Instrumentality
Securities
33%
Corporate
Bonds
26%
ATTACHMENT B Page F-4.4

FOR PROFESSIONAL CLIENTS ONLY
NOT TO BE REPRODUCED WITHOUT PRIOR WRITTEN APPROVALPLEASE REFER TO ALL RISK DISCLOSURES AT THE BACK OF THIS DOCUMENTCITY OF MENLO PARKDecember 2022

ATTACHMENT C
Page F-4.5
Contents
Fixed income market review 3Activity and performance summary 4Recap of securities held 6Maturity distribution of securities held 7Securities held 8GASB 40 - Deposit and investment risk disclosure 17Securities purchased 24Securities sold and matured 25Detail of return and interest received 26Transaction report 32Additional information 33 Page F-4.6

FIXED INCOME MARKET REVIEW
As of December 31, 2022

CITY OF MENLO PARK
Chart 1: The Fed adjusted its dot plot again, but to a lower extent againSource: Federal Reserve, December 31, 2022Chart 2: Wage growth remained strongSource: Bloomberg, December 31, 2022 Economic Indicators and Monetary Policy
The Federal Reserve, as expected, announced a “downshift” in its policy tightening. It raisedthe upper bound of its policy rate by 50bp, from 4% to 4.5%, following four consecutive 75bphikes. The Fed was, however, clear that it still has more hiking to do in 2023. Fed Chair Powellstated that rates are still “not sufficiently restrictive”. The Fed once again raised its “dot plot”projections, albeit to a lesser extent than they have at each quarterly meeting this year (seeChart 1). The Fed's most notable (and most anticipated) change was to its 2023 year-endforecast, now at 5.13%, up from 4.65%. Only two of the 19 voting members projected a lowerrate (at 4.88%).For the second month in a row, inflation came in lower than expected. Headline CPI was 0.1%month-on-month and core CPI was 0.2%, taking the year-on-year figures to 7.1% (the lowestsince last December) and 6% (the lowest since July), respectively. Most areas of the reportoffered good news, outside of the stubborn rental and food components. For the secondmonth in a row, core goods prices were in deflation, this time at -0.4% month-on-month. Usedcar prices were the second largest negative contributor and leading indicators, such as theManheim Used Car Index, fell -14.2% last month, its largest decrease ever.The labor market remained tight. US economy added 263,000 new jobs in November, aboveconsensus for 200,000. Job growth was broad-based. The service sector remained strongwith leisure and hospitality up 88,000. Wage growth surged higher, up 0.6%, or 5.1% year-onyear, raising further inflation concerns (Chart 2). The unemployment rate stayed at 3.7%. Theparticipation rate fell from 62.2% to 62.1%. The ratio of jobs to unemployed people remainedat ~1.7.The housing market also continued to struggle. Existing home sales have fallen 40% from thepeak in late 2020. Building permits fell by 11.2% month-on-month in November and housingstarts fell 0.5% month-on-month.

Interest Rate Summary
Yields rose toward the belly of the curve. At the end of December, the 3-month US Treasurybill yielded 4.41%, the 6-month US Treasury bill yielded 4.77%, the 2-year US Treasury noteyielded 4.43%, the 5-year US Treasury note yielded 4.01% and the 10-year US Treasury noteyielded 3.88%.

Page F-4.7
3 ACTIVITY AND PERFORMANCE SUMMARY
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Amortized Cost Basis Activity Summary
Opening balance 178,360,315.86
Income received 137,434.20
Total receipts 137,434.20
Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Realized gain (loss) 0.00Change in accruals from security movement 0.00 Total amortization expense (59,575.04)
Total OID/MKT accretion income 161,786.84
Return of capital 0.00
Closing balance 178,599,961.86
Ending fair value 173,037,667.68
Unrealized gain (loss) (5,562,294.18)
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 1.68 1.46 0.34
Overnight Repo 1.64 1.44 0.34
Merrill Lynch 3m US Treas Bill 1.95 1.62 0.35
Merrill Lynch 6m US Treas Bill 2.30 1.80 0.37
ML 1 Year US Treasury Note 2.79 2.00 0.39
ML 2 Year US Treasury Note 2.98 1.94 0.36
ML 5 Year US Treasury Note 2.86 1.66 0.31
* rates reflected are cumulative
Summary of Amortized Cost Basis Return for the Period
Total portfolio
Interest earned 277,537.96Accretion (amortization) 102,211.80Realized gain (loss) on sales 0.00Total income on portfolio 379,749.76Average daily amortized cost 178,499,149.09Period return (%)Weighted average final maturity in days 831YTD return (%) Detail of Amortized Cost Basis Return
Interest
earned
Realized
gain (loss)
Accretion
(amortization)
Total
income
Cash and Cash Equivalents 7,758.22 0.00 0.00 7,758.22Corporate Bonds 107,623.70 (29,475.65) 0.00 78,148.05Government Agencies 103,107.09 48,991.51 0.00 152,098.60Government Bonds 59,048.95 82,695.94 0.00 141,744.89 Total 277,537.96 102,211.80 0.00 379,749.76

0.211.65
Page F-4.8 4

ACTIVITY AND PERFORMANCE SUMMARY
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Fair Value Basis Activity Summary
Opening balance 172,940,737.14
Income received 137,434.20
Total receipts 137,434.20
Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Unrealized gain (loss) on security movements 0.00Change in accruals from security movement 0.00Return of capital 0.00Change in fair value for the period (40,503.66) Ending fair value 173,037,667.68
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 1.68 1.46 0.34
Overnight Repo 1.64 1.44 0.34
ICE Bofa 3 Months US T-BILL 1.46 1.31 0.36
ICE Bofa 6m US Treas Bill 1.34 1.35 0.43
ICE Bofa 1 Yr US Treasury Note (1.02) 0.25 0.39
ICE BofA US Treasury 1-3 (3.65) (0.84) 0.20
ICE BofA US Treasury 1-5 (5.25) (1.35) 0.06
* rates reflected are cumulative
Detail of Fair Value Basis Return
Interest
earned
Change in
fair value
Total
income
Cash and Cash Equivalents 7,758.22 0.00 7,758.22
Corporate Bonds 107,623.70 (64,220.44) 43,403.26Government Agencies 103,107.09 40,767.63 143,874.72Government Bonds 59,048.95 (17,050.85) 41,998.10Total 277,537.96 (40,503.66) 237,034.30 Summary of Fair Value Basis Return for the Period
Total portfolio
Interest earned 277,537.96Total income on portfolio 237,034.30Average daily total value * 174,162,190.05Period return (%) 0.14Weighted average final maturity in days 831Change in fair value (40,503.66)YTD return (%) (3.42)* Total value equals market value and accrued interest Page F-4.9 5

RECAP OF SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Weighted
average
final
maturity (days)
Weighted
average
effective
duration (years)
Percent
of
portfolio
Amortized
cost
Historical
cost
Fair value Unrealized
gain (loss)
Cash and Cash Equivalents 208,253.75 208,253.75 208,253.75 0.00 1 0.12 0.00Corporate Bonds 49,187,530.13 48,291,928.63 46,541,639.75 (1,750,288.88) 719 27.45 1.72Government Agencies 60,626,926.14 60,654,833.86 59,312,864.10 (1,341,969.76) 806 33.83 2.09Government Bonds 69,195,147.03 69,444,945.62 66,974,910.08 (2,470,035.54) 934 38.61 2.46Total 179,217,857.05 178,599,961.86 173,037,667.68 (5,562,294.18) 831 100.00 2.13 Cash and Cash EquivalentsCorporate BondsGovernment AgenciesGovernment Bonds Portfolio diversification (%)
Cash and Cash Equivalents 0.12Corporate Bonds 27.45Government Agencies 33.83Government Bonds 38.61 Portfolio diversification (%)
Page F-4.10
6 MATURITY DISTRIBUTION OF SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Maturity Historic cost PercentUnder 90 days 4,762,223.75 2.6690 to 179 days 984,840.91 0.55180 days to 1 year 20,120,639.32 11.231 to 2 years 53,711,075.06 29.972 to 3 years 40,173,606.29 22.423 to 4 years 51,622,134.37 28.804 to 5 years 7,843,337.35 4.38Over 5 years 0.00 0.00 179,217,857.05 100.00
Maturity distribution

0.00 20.0040.0060.00
Historical cost (mm)
Under 90 days
90 to 179 days
180 days to 1 year
1 to 2 years
2 to 3 years
3 to 4 years
4 to 5 years
Over 5 years
Page F-4.11 7

SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Cash and Cash Equivalents
Cash and Cash Equivalents 0.000 208,253.75 208,253.75 208,253.75 208,253.75 0.00 0.00 0.12 Total Cash and Cash Equivalents 208,253.75 208,253.75 208,253.75 208,253.75 0.00 0.12 0.00 Corporate Bonds46625HJH4 JPMORGAN CHASE & CO 3.2% 25JAN2023 3.200 01/25/2023 1,000,000.00 1,031,190.00 1,000,621.31 999,229.46 (1,391.85) 13,866.67 0.58369550BD9 3.375 05/15/2023 984,840.91 946,218.53 (8,473.79) 4,066.69 04/15/2023
GENERAL DYNAMICS CORP 3.375% 15MAY2023 943,000.00 937,744.74 0.55(CALLABLE 15APR23) 459200HP9 IBM CORP 3.375% 01AUG2023 3.375 08/01/2023 1,000,000.00 1,061,840.00 1,017,490.94 990,268.87 (27,222.07) 14,062.50 0.59742718EB1 PROCTER & GAMBLE CO/THE 3.1% 15AUG2023 3.100 08/15/2023 1,000,000.00 1,041,328.13 1,006,261.84 988,501.39 (17,760.45) 11,711.11 0.5889236THA6 TOYOTA MOTOR CREDIT CORP 1.35% 25AUG2023 1.350 08/25/2023 1,000,000.00 1,021,010.00 1,005,747.79 977,622.09 (28,125.70) 4,725.00 0.5724422EUM9 JOHN DEERE CAPITAL CORP 3.65% 12OCT2023 3.650 10/12/2023 950,000.00 1,005,926.50 960,758.03 942,519.93 (18,238.10) 7,609.24 0.56 14913R2S5 CATERPILLAR FINL SERVICE 0.95% 10JAN2024 0.950 01/10/2024 1,000,000.00 993,070.00 996,352.63 964,931.98 (31,420.65) 4,512.50 0.5589236THU2 TOYOTA MOTOR CREDIT CORP 0.45% 11JAN2024 0.450 01/11/2024 1,800,000.00 1,797,858.00 1,799,041.40 1,722,374.87 (76,666.53) 3,825.00 1.0002665WCT6 AMERICAN HONDA FINANCE 3.55% 12JAN2024 3.550 01/12/2024 1,000,000.00 1,090,440.00 1,031,008.00 986,564.62 (44,443.38) 16,665.28 0.6124422EVN6 JOHN DEERE CAPITAL CORP 0.45% 17JAN2024 0.450 01/17/2024 800,000.00 787,240.00 793,224.62 765,118.18 (28,106.44) 1,640.00 0.44 Page F-4.12
8 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Corporate Bonds17325FAS7 3.650 01/23/2024 1,618,310.00 1,545,438.52 (66,188.65) 24,029.17 12/23/2023
CITIBANK NA 3.65% 23JAN2024 (CALLABLE 23DEC23) 1,500,000.00 1,479,249.87 0.90 693475AV7 3.500 01/23/2024 1,047,210.00 1,010,487.81 (25,034.64) 15,361.11 12/24/2023
PNC FINANCIAL SERVICES 3.5% 23JAN2024 (CALLABLE 1,000,000.00 985,453.17 0.5823DEC23) 91159HHV5 3.375 02/05/2024 1,067,060.00 1,029,011.77 (46,587.21) 13,687.50 01/05/2024
US BANCORP 3.375% 05FEB2024 (CALLABLE 05JAN24) 1,000,000.00 982,424.56 0.60 594918BX1 2.875 02/06/2024 993,734.40 967,178.44 (25,035.76) 11,116.67 12/06/2023
MICROSOFT CORP 2.875% 06FEB2024 (CALLABLE 960,000.00 942,142.68 0.5506DEC23) 06051GHF9 3.550 03/05/2024 1,606,050.00 1,507,256.05 (12,600.35) 17,158.33 03/05/2023
BANK OF AMERICA CORP 3.55% 05MAR2024 (CALLABLE 1,500,000.00 1,494,655.70 0.9005MAR23) 24422EUX5 JOHN DEERE CAPITAL CORP 2.6% 07MAR2024 2.600 03/07/2024 1,450,000.00 1,476,419.00 1,456,841.06 1,412,902.72 (43,938.34) 11,938.33 0.82 459200JY8 IBM CORP 3% 15MAY2024 3.000 05/15/2024 2,000,000.00 2,141,300.00 2,061,515.83 1,945,773.44 (115,742.39) 7,666.67 1.19 14913R2L0 CATERPILLAR FINL SERVICE 0.45% 17MAY2024 0.450 05/17/2024 1,600,000.00 1,597,536.00 1,598,872.37 1,506,121.28 (92,751.09) 880.00 0.8946647PBQ8 1.514 06/01/2024 2,042,800.00 2,006,704.15 (39,080.85) 2,523.33 06/01/2023
JPMORGAN CHASE & CO 1.514% 01JUN2024 (CALLABLE 2,000,000.00 1,967,623.30 1.1401JUN23) 06051GHL6 3.864 07/23/2024 1,605,540.00 1,527,051.29 (40,629.78) 25,438.00 07/23/2023
BANK OF AMERICA CORP 3.864% 23JUL2024 (CALLABLE 1,500,000.00 1,486,421.51 0.9023JUL23) 693506BQ9 2.400 08/15/2024 2,012,600.00 2,004,225.38 (90,073.64) 18,133.33 07/15/2024
PPG INDUSTRIES INC 2.4% 15AUG2024 (CALLABLE 2,000,000.00 1,914,151.74 1.1215JUL24) 89236TGL3 TOYOTA MOTOR CREDIT CORP 2% 07OCT2024 2.000 10/07/2024 1,000,000.00 999,410.00 999,780.09 952,152.35 (47,627.74) 4,666.67 0.56 Page F-4.13
9 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Corporate Bonds69353REF1 3.300 10/30/2024 2,737,590.00 2,616,533.12 (182,986.12) 13,750.00 09/30/2024
PNC BANK NA 3.3% 30OCT2024 (CALLABLE 30SEP24) 2,500,000.00 2,433,547.00 1.53 14913Q3B3 CATERPILLAR FINL SERVICE 2.15% 08NOV2024 2.150 11/08/2024 1,000,000.00 1,048,770.00 1,024,699.29 954,533.52 (70,165.77) 3,165.28 0.59931142DV2 2.650 12/15/2024 1,595,520.00 1,555,206.45 (112,708.12) 1,766.67 10/15/2024
WALMART INC 2.65% 15DEC2024 (CALLABLE 15OCT24) 1,500,000.00 1,442,498.33 0.89 90331HMS9 2.800 01/27/2025 995,210.00 996,436.13 (32,361.97) 11,977.78 12/27/2024
US BANK NA CINCINNATI 2.8% 27JAN2025 (CALLABLE 1,000,000.00 964,074.16 0.5627DEC24) 437076BM3 3.000 04/01/2026 2,948,280.00 2,954,531.44 (96,310.24) 22,500.00 01/01/2026
HOME DEPOT INC 3% 01APR2026 (CALLABLE 01JAN26) 3,000,000.00 2,858,221.20 1.65 91159HHN3 2.375 07/22/2026 1,912,040.00 1,920,811.29 (72,966.49) 20,979.17 06/22/2026
US BANCORP 2.375% 22JUL2026 (CALLABLE 22JUN26) 2,000,000.00 1,847,844.80 1.07 594918BR4 2.400 08/08/2026 1,939,660.00 1,945,610.19 (79,817.79) 19,066.67 05/08/2026
MICROSOFT CORP 2.4% 08AUG2026 (CALLABLE 2,000,000.00 1,865,792.40 1.0808MAY26) 88579YAV3 2.250 09/19/2026 1,906,760.00 1,915,699.96 (68,746.74) 12,750.00 06/19/2026
3M COMPANY 2.25% 19SEP2026 (CALLABLE 19JUN26) 2,000,000.00 1,846,953.22 1.06 713448DN5 2.375 10/06/2026 967,260.00 970,363.52 (39,143.06) 5,607.64 07/06/2026
PEPSICO INC 2.375% 06OCT2026 (CALLABLE 06JUL26) 1,000,000.00 931,220.46 0.54 437076CA8 2.500 04/15/2027 1,104,228.00 1,107,055.44 (1,074.32) 6,333.33 02/15/2027
HOME DEPOT INC 2.5% 15APR2027 (CALLABLE 1,200,000.00 1,105,981.12 0.6215FEB27) 037833CR9 3.200 05/11/2027 2,062,439.19 2,066,368.75 (52,923.37) 9,426.67 02/11/2027
APPLE INC 3.2% 11MAY2027 (CALLABLE 11FEB27) 2,121,000.00 2,013,445.38 1.15 Page F-4.14
10 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Corporate Bonds037833DB3 2.900 09/12/2027 947,060.00 947,525.20 (13,945.49) 8,780.56 06/12/2027
APPLE INC 2.9% 12SEP2027 (CALLABLE 12JUN27) 1,000,000.00 933,579.71 0.53 Total Corporate Bonds 48,324,000.00 49,187,530.13 48,291,928.63 46,541,639.75 (1,750,288.88) 371,386.87 27.45 Government Agencies3133EKKT2 FEDERAL FARM CREDIT BANK 2.25% 08FEB2023 2.250 02/08/2023 1,500,000.00 1,520,580.00 1,500,597.89 1,496,836.97 (3,760.92) 13,406.25 0.853130AJ7E3 FEDERAL HOME LOAN BANK 1.375% 17FEB2023 1.375 02/17/2023 2,000,000.00 2,002,200.00 2,000,305.92 1,992,702.58 (7,603.34) 10,236.11 1.123135G0U43 FANNIE MAE 2.875% 12SEP2023 2.875 09/12/2023 2,000,000.00 2,081,960.00 2,013,614.98 1,974,294.68 (39,320.30) 17,409.72 1.16 3133EKVB9 FEDERAL FARM CREDIT BANK 1.86% 17OCT2023 1.860 10/17/2023 2,000,000.00 1,993,956.00 1,998,861.05 1,955,650.54 (43,210.51) 7,646.67 1.113133EKKU9 FEDERAL FARM CREDIT BANK 2.3% 08NOV2023 2.300 11/08/2023 1,500,000.00 1,524,645.00 1,504,810.30 1,469,725.38 (35,084.92) 5,079.17 0.853130AB3H7 FEDERAL HOME LOAN BANK 2.375% 08MAR2024 2.375 03/08/2024 2,000,000.00 2,045,380.00 2,011,472.32 1,946,155.44 (65,316.88) 14,909.72 1.14 3133EMTD4 FEDERAL FARM CREDIT BANK 0.37% 15MAR2024 0.370 03/15/2024 2,000,000.00 1,998,000.00 1,999,198.90 1,894,120.20 (105,078.70) 2,178.89 1.11 (CALLABLE 11JAN23)
3133EMBE1 FEDERAL FARM CREDIT BANK 0.3% 28MAR2024 0.300 03/28/2024 2,000,000.00 1,998,500.00 1,999,467.09 1,890,401.66 (109,065.43) 1,550.00 1.12 (CALLABLE 11JAN23)
3133EKNX0 FEDERAL FARM CREDIT BANK 2.16% 03JUN2024 2.160 06/03/2024 1,000,000.00 1,012,070.00 1,003,482.51 967,487.53 (35,994.98) 1,680.00 0.563135G0V75 FANNIE MAE 1.75% 02JUL2024 1.750 07/02/2024 2,000,000.00 1,982,440.00 1,994,694.80 1,915,298.52 (79,396.28) 17,402.78 1.11 Page F-4.15
11 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Agencies3130AKX84 0.270 08/23/2024 999,500.00 999,765.98 (72,028.54) 960.00 02/23/2023
FEDERAL HOME LOAN BANK 0.27% 23AUG2024 1,000,000.00 927,737.44 0.56(CALLABLE 23FEB23) 3130ATT31 FEDERAL HOME LOAN BANK 4.5% 03OCT2024 4.500 10/03/2024 3,000,000.00 2,989,410.00 2,990,024.60 2,997,970.20 7,945.60 23,625.00 1.673137EAEP0 FREDDIE MAC 1.5% 12FEB2025 1.500 02/12/2025 3,000,000.00 2,881,764.00 2,903,743.77 2,828,814.69 (74,929.08) 17,375.00 1.61 3130AJHU6 FEDERAL HOME LOAN BANK 0.5% 14APR2025 0.500 04/14/2025 1,405,000.00 1,297,447.25 1,310,619.31 1,292,265.79 (18,353.52) 1,502.57 0.723135G03U5 FANNIE MAE 0.625% 22APR2025 0.625 04/22/2025 5,300,000.00 4,905,758.00 4,958,898.65 4,873,081.66 (85,816.99) 6,348.96 2.743134GVB31 0.750 05/28/2025 1,556,894.00 1,560,744.39 (16,665.98) 1,168.75 02/28/2023
FREDDIE MAC 0.75% 28MAY2025 (CALLABLE 28FEB23) 1,700,000.00 1,544,078.41 0.87#0002 3130ASG86 FEDERAL HOME LOAN BANK 3.375% 13JUN2025 3.375 06/13/2025 2,000,000.00 2,008,540.00 2,007,209.20 1,947,987.70 (59,221.50) 3,375.00 1.123133ENB74 FEDERAL FARM CREDIT BANK 3.15% 21JUL2025 3.150 07/21/2025 3,000,000.00 2,993,700.00 2,994,647.32 2,918,670.63 (75,976.69) 42,000.00 1.67 3135G05X7 FANNIE MAE 0.375% 25AUG2025 0.375 08/25/2025 2,000,000.00 1,838,268.89 1,866,505.44 1,805,364.32 (61,141.12) 2,625.00 1.033130AL7C2 0.500 08/25/2025 2,000,000.00 2,000,000.00 (201,800.88) 3,500.00 02/25/2023
FEDERAL HOME LOAN BANK 0.5% 25AUG2025 2,000,000.00 1,798,199.12 1.12(CALLABLE 25FEB23) 3137EAEX3 FREDDIE MAC 0.375% 23SEP2025 0.375 09/23/2025 4,000,000.00 3,584,696.00 3,597,789.33 3,602,798.92 5,009.59 4,083.33 2.003133ENP95 FEDERAL FARM CREDIT BANK 4.25% 30SEP2025 4.250 09/30/2025 3,000,000.00 3,005,673.00 3,005,209.90 2,997,179.85 (8,030.05) 31,875.00 1.68 Page F-4.16
12 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Agencies3135G0K36 FANNIE MAE 2.125% 24APR2026 2.125 04/24/2026 3,000,000.00 2,891,100.00 2,904,672.58 2,814,871.65 (89,800.93) 11,864.58 1.61 3133ENV72 FEDERAL FARM CREDIT BANK 4.5% 27JUL2026 4.500 07/27/2026 2,000,000.00 1,997,520.00 1,997,630.47 2,017,119.50 19,489.03 16,000.00 1.11 3133ENH45 FEDERAL FARM CREDIT BANK 3.125% 24AUG2026 3.125 08/24/2026 4,000,000.00 3,944,044.00 3,948,644.82 3,858,222.20 (90,422.62) 44,097.22 2.20 3130AQF65 FEDERAL HOME LOAN BANK 1.25% 21DEC2026 1.250 12/21/2026 4,000,000.00 3,572,880.00 3,582,222.34 3,585,828.52 3,606.18 1,388.89 1.99 Total Government Agencies 62,405,000.00 60,626,926.14 60,654,833.86 59,312,864.10 (1,341,969.76) 303,288.61 33.83 Government Bonds912828S35 USA TREASURY 1.375% 30JUN2023 1.375 06/30/2023 1,000,000.00 984,492.19 998,084.02 984,257.81 (13,826.21) 6,875.00 0.55912828Y61 USA TREASURY 2.75% 31JUL2023 2.750 07/31/2023 1,000,000.00 1,040,468.75 1,006,331.64 989,140.62 (17,191.02) 11,433.42 0.589128282D1 USA TREASURY 1.375% 31AUG2023 1.375 08/31/2023 2,000,000.00 1,967,109.38 1,994,765.93 1,955,234.38 (39,531.55) 9,267.96 1.109128285D8 USA TREASURY 2.875% 30SEP2023 2.875 09/30/2023 1,000,000.00 1,041,679.69 1,017,059.30 987,578.12 (29,481.18) 7,266.48 0.5891282CAP6 USA TREASURY 0.125% 15OCT2023 0.125 10/15/2023 1,500,000.00 1,493,203.13 1,497,677.94 1,447,089.84 (50,588.10) 396.64 0.8391282CDD0 USA TREASURY 0.375% 31OCT2023 0.375 10/31/2023 2,000,000.00 1,981,803.58 1,991,423.70 1,928,671.88 (62,751.82) 1,263.81 1.119128285P1 USA TREASURY 2.875% 30NOV2023 2.875 11/30/2023 1,800,000.00 1,881,216.97 1,836,806.61 1,770,609.38 (66,197.23) 4,407.28 1.05 Page F-4.17
13 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds912828V23 USA TREASURY 2.25% 31DEC2023 2.250 12/31/2023 1,000,000.00 1,019,261.16 1,004,276.35 975,546.88 (28,729.47) 11,250.00 0.57 91282CBM2 USA TREASURY 0.125% 15FEB2024 0.125 02/15/2024 1,500,000.00 1,489,746.09 1,495,637.31 1,425,468.75 (70,168.56) 703.13 0.839128286R6 USA TREASURY 2.25% 30APR2024 2.250 04/30/2024 1,000,000.00 1,023,050.23 1,007,076.70 968,593.75 (38,482.95) 3,791.44 0.5791282CCC3 USA TREASURY 0.25% 15MAY2024 0.250 05/15/2024 2,000,000.00 1,997,116.08 1,998,659.70 1,883,203.12 (115,456.58) 635.36 1.11912828XT2 USA TREASURY 2% 31MAY2024 2.000 05/31/2024 2,000,000.00 2,101,803.58 2,045,023.48 1,927,656.24 (117,367.24) 3,406.59 1.17 912828Y87 USA TREASURY 1.75% 31JUL2024 1.750 07/31/2024 2,000,000.00 2,087,272.33 2,041,010.90 1,913,750.00 (127,260.90) 14,551.63 1.16 9128282U3 USA TREASURY 1.875% 31AUG2024 1.875 08/31/2024 1,000,000.00 1,012,382.81 1,004,333.98 956,992.19 (47,341.79) 6,319.06 0.5691282CCX7 USA TREASURY 0.375% 15SEP2024 0.375 09/15/2024 1,700,000.00 1,696,685.38 1,698,116.28 1,585,316.40 (112,799.88) 1,884.32 0.95 912828YY0 USA TREASURY 1.75% 31DEC2024 1.750 12/31/2024 2,000,000.00 2,093,281.25 2,052,412.45 1,899,531.24 (152,881.21) 17,500.00 1.17 912828ZF0 USA TREASURY 0.5% 31MAR2025 0.500 03/31/2025 3,000,000.00 2,798,906.25 2,834,571.17 2,757,421.86 (77,149.31) 3,791.21 1.5691282CAM3 USA TREASURY 0.25% 30SEP2025 0.250 09/30/2025 3,000,000.00 2,740,205.36 2,779,141.56 2,696,367.18 (82,774.38) 1,895.60 1.5391282CAT8 USA TREASURY 0.25% 31OCT2025 0.250 10/31/2025 3,000,000.00 2,733,408.49 2,772,341.41 2,685,234.36 (87,107.05) 1,263.81 1.53 Page F-4.18
14 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds91282CAZ4 USA TREASURY 0.375% 30NOV2025 0.375 11/30/2025 3,000,000.00 2,739,853.80 2,776,927.78 2,686,054.68 (90,873.10) 958.10 1.53 91282CBC4 USA TREASURY 0.375% 31DEC2025 0.375 12/31/2025 2,300,000.00 2,071,445.21 2,093,320.09 2,057,601.57 (35,718.52) 4,312.50 1.1691282CBH3 USA TREASURY 0.375% 31JAN2026 0.375 01/31/2026 3,000,000.00 2,725,205.36 2,761,774.19 2,671,757.82 (90,016.37) 4,677.31 1.5291282CBQ3 USA TREASURY 0.5% 28FEB2026 0.500 02/28/2026 3,000,000.00 2,732,939.74 2,767,729.97 2,676,328.14 (91,401.83) 5,055.25 1.5291282CBT7 USA TREASURY 0.75% 31MAR2026 0.750 03/31/2026 3,000,000.00 2,748,642.86 2,779,504.76 2,692,031.25 (87,473.51) 5,686.81 1.5391282CCF6 USA TREASURY 0.75% 31MAY2026 0.750 05/31/2026 3,000,000.00 2,721,328.12 2,746,532.58 2,678,789.07 (67,743.51) 1,916.21 1.5291282CCJ8 USA TREASURY 0.875% 30JUN2026 0.875 06/30/2026 3,000,000.00 2,747,470.99 2,776,521.45 2,685,820.32 (90,701.13) 13,125.00 1.53 91282CCP4 USA TREASURY 0.625% 31JUL2026 0.625 07/31/2026 2,000,000.00 1,816,334.83 1,834,549.56 1,769,375.00 (65,174.56) 5,197.01 1.019128282A7 USA TREASURY 1.5% 15AUG2026 1.500 08/15/2026 2,000,000.00 1,896,334.83 1,906,954.53 1,825,156.24 (81,798.29) 11,250.00 1.06 91282CCW9 USA TREASURY 0.75% 31AUG2026 0.750 08/31/2026 2,000,000.00 1,823,053.58 1,840,235.16 1,773,281.24 (66,953.92) 5,055.25 1.0291282CCZ2 USA TREASURY 0.875% 30SEP2026 0.875 09/30/2026 5,000,000.00 4,557,790.19 4,603,249.46 4,445,703.10 (157,546.36) 11,057.69 2.54 91282CDG3 USA TREASURY 1.125% 31OCT2026 1.125 10/31/2026 2,000,000.00 1,846,647.33 1,860,949.65 1,791,250.00 (69,699.65) 3,791.44 1.03 Page F-4.19
15 SECURITIES HELD
As of December 31, 2022

CITY OF MENLO PARK
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds91282CDK4 USA TREASURY 1.25% 30NOV2026 1.250 11/30/2026 2,000,000.00 1,855,397.33 1,868,626.55 1,797,109.38 (71,517.17) 2,129.12 1.04 91282CDQ1 USA TREASURY 1.25% 31DEC2026 1.250 12/31/2026 2,700,000.00 2,473,980.47 2,491,662.75 2,421,246.09 (70,416.66) 16,875.00 1.38 912828Z78 USA TREASURY 1.5% 31JAN2027 1.500 01/31/2027 1,400,000.00 1,255,629.69 1,261,656.71 1,265,742.18 4,085.47 8,730.98 0.70 Total Government Bonds 72,900,000.00 69,195,147.03 69,444,945.62 66,974,910.08 (2,470,035.54) 207,720.41 38.61Grand total 183,837,253.75 179,217,857.05 178,599,961.86 173,037,667.68 (5,562,294.18) 882,395.89 100.00 Page F-4.20
16 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
United States Treasury Note/Bond912828S35 USA TREASURY 1.375% 1.375 06/30/2023 AA+ Aaa 1,000,000.00 984,492.19 0.55 984,257.81 0.57 0.48 912828Y61 USA TREASURY 2.75% 2.750 07/31/2023 AA+ Aaa 1,000,000.00 1,040,468.75 0.58 989,140.62 0.57 0.56 9128282D1 USA TREASURY 1.375% 1.375 08/31/2023 AA+ Aaa 2,000,000.00 1,967,109.38 1.10 1,955,234.38 1.13 0.65 9128285D8 USA TREASURY 2.875% 2.875 09/30/2023 AA+ Aaa 1,000,000.00 1,041,679.69 0.58 987,578.12 0.57 0.73 91282CAP6 USA TREASURY 0.125% 0.125 10/15/2023 AA+ Aaa 1,500,000.00 1,493,203.13 0.83 1,447,089.84 0.84 0.78 91282CDD0 USA TREASURY 0.375% 0.375 10/31/2023 AA+ Aaa 2,000,000.00 1,981,803.58 1.11 1,928,671.88 1.11 0.82 9128285P1 USA TREASURY 2.875% 2.875 11/30/2023 AA+ Aaa 1,800,000.00 1,881,216.97 1.05 1,770,609.38 1.02 0.89 912828V23 USA TREASURY 2.25% 2.250 12/31/2023 AA+ Aaa 1,000,000.00 1,019,261.16 0.57 975,546.88 0.56 0.97 91282CBM2 USA TREASURY 0.125% 0.125 02/15/2024 AA+ Aaa 1,500,000.00 1,489,746.09 0.83 1,425,468.75 0.82 1.10 9128286R6 USA TREASURY 2.25% 2.250 04/30/2024 AA+ Aaa 1,000,000.00 1,023,050.23 0.57 968,593.75 0.56 1.28 91282CCC3 USA TREASURY 0.25% 0.250 05/15/2024 AA+ Aaa 2,000,000.00 1,997,116.08 1.11 1,883,203.12 1.09 1.33 912828XT2 USA TREASURY 2% 2.000 05/31/2024 AA+ Aaa 2,000,000.00 2,101,803.58 1.17 1,927,656.24 1.11 1.36912828Y87 USA TREASURY 1.75% 1.750 07/31/2024 AA+ Aaa 2,000,000.00 2,087,272.33 1.16 1,913,750.00 1.11 1.52 9128282U3 USA TREASURY 1.875% 1.875 08/31/2024 AA+ Aaa 1,000,000.00 1,012,382.81 0.56 956,992.19 0.55 1.60 91282CCX7 USA TREASURY 0.375% 0.375 09/15/2024 AA+ Aaa 1,700,000.00 1,696,685.38 0.95 1,585,316.40 0.92 1.66 912828YY0 USA TREASURY 1.75% 1.750 12/31/2024 AA+ Aaa 2,000,000.00 2,093,281.25 1.17 1,899,531.24 1.10 1.92 912828ZF0 USA TREASURY 0.5% 0.500 03/31/2025 AA+ Aaa 3,000,000.00 2,798,906.25 1.56 2,757,421.86 1.59 2.18 91282CAM3 USA TREASURY 0.25% 0.250 09/30/2025 AA+ Aaa 3,000,000.00 2,740,205.36 1.53 2,696,367.18 1.56 2.67 91282CAT8 USA TREASURY 0.25% 0.250 10/31/2025 AA+ Aaa 3,000,000.00 2,733,408.49 1.53 2,685,234.36 1.55 2.75 91282CAZ4 USA TREASURY 0.375% 0.375 11/30/2025 AA+ Aaa 3,000,000.00 2,739,853.80 1.53 2,686,054.68 1.55 2.83 91282CBC4 USA TREASURY 0.375% 0.375 12/31/2025 AA+ Aaa 2,300,000.00 2,071,445.21 1.16 2,057,601.57 1.19 2.91 91282CBH3 USA TREASURY 0.375% 0.375 01/31/2026 AA+ Aaa 3,000,000.00 2,725,205.36 1.52 2,671,757.82 1.54 2.99 91282CBQ3 USA TREASURY 0.5% 0.500 02/28/2026 AA+ Aaa 3,000,000.00 2,732,939.74 1.52 2,676,328.14 1.55 3.05 91282CBT7 USA TREASURY 0.75% 0.750 03/31/2026 AA+ Aaa 3,000,000.00 2,748,642.86 1.53 2,692,031.25 1.56 3.12 91282CCF6 USA TREASURY 0.75% 0.750 05/31/2026 AA+ Aaa 3,000,000.00 2,721,328.12 1.52 2,678,789.07 1.55 3.29 Page F-4.21
17 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
United States Treasury Note/Bond91282CCJ8 USA TREASURY 0.875% 0.875 06/30/2026 AA+ Aaa 3,000,000.00 2,747,470.99 1.53 2,685,820.32 1.55 3.36 91282CCP4 USA TREASURY 0.625% 0.625 07/31/2026 AA+ Aaa 2,000,000.00 1,816,334.83 1.01 1,769,375.00 1.02 3.44 9128282A7 USA TREASURY 1.5% 1.500 08/15/2026 AA+ Aaa 2,000,000.00 1,896,334.83 1.06 1,825,156.24 1.05 3.42 91282CCW9 USA TREASURY 0.75% 0.750 08/31/2026 AA+ Aaa 2,000,000.00 1,823,053.58 1.02 1,773,281.24 1.02 3.52 91282CCZ2 USA TREASURY 0.875% 0.875 09/30/2026 AA+ Aaa 5,000,000.00 4,557,790.19 2.54 4,445,703.10 2.57 3.59 91282CDG3 USA TREASURY 1.125% 1.125 10/31/2026 AA+ Aaa 2,000,000.00 1,846,647.33 1.03 1,791,250.00 1.04 3.65 91282CDK4 USA TREASURY 1.25% 1.250 11/30/2026 AA+ Aaa 2,000,000.00 1,855,397.33 1.04 1,797,109.38 1.04 3.73 91282CDQ1 USA TREASURY 1.25% 1.250 12/31/2026 AA+ Aaa 2,700,000.00 2,473,980.47 1.38 2,421,246.09 1.40 3.81 912828Z78 USA TREASURY 1.5% 1.500 01/31/2027 AA+ Aaa 1,400,000.00 1,255,629.69 0.70 1,265,742.18 0.73 3.84 Issuer total 72,900,000.00 69,195,147.03 38.61 66,974,910.08 38.71 2.46Federal Farm Credit Banks Funding Corp3133EKKT2 FEDERAL FARM CREDIT 2.250 02/08/2023 AA+ Aaa 1,500,000.00 1,520,580.00 0.85 1,496,836.97 0.87 0.11 3133EKVB9 FEDERAL FARM CREDIT 1.860 10/17/2023 AA+ Aaa 2,000,000.00 1,993,956.00 1.11 1,955,650.54 1.13 0.77 3133EKKU9 FEDERAL FARM CREDIT 2.300 11/08/2023 AA+ Aaa 1,500,000.00 1,524,645.00 0.85 1,469,725.38 0.85 0.83 3133EMTD4 FEDERAL FARM CREDIT 0.370 03/15/2024 AA+ Aaa 2,000,000.00 1,998,000.00 1.11 1,894,120.20 1.09 1.16 3133EMBE1 FEDERAL FARM CREDIT 0.300 03/28/2024 AA+ Aaa 2,000,000.00 1,998,500.00 1.12 1,890,401.66 1.09 1.20 3133EKNX0 FEDERAL FARM CREDIT 2.160 06/03/2024 AA+ Aaa 1,000,000.00 1,012,070.00 0.56 967,487.53 0.56 1.38 3133ENB74 FEDERAL FARM CREDIT 3.150 07/21/2025 AA+ Aaa 3,000,000.00 2,993,700.00 1.67 2,918,670.63 1.69 2.38 3133ENP95 FEDERAL FARM CREDIT 4.250 09/30/2025 AA+ Aaa 3,000,000.00 3,005,673.00 1.68 2,997,179.85 1.73 2.53 3133ENV72 FEDERAL FARM CREDIT 4.500 07/27/2026 AA+ Aaa 2,000,000.00 1,997,520.00 1.11 2,017,119.50 1.17 3.24 3133ENH45 FEDERAL FARM CREDIT 3.125 08/24/2026 AA+ Aaa 4,000,000.00 3,944,044.00 2.20 3,858,222.20 2.23 3.35 Issuer total 22,000,000.00 21,988,688.00 12.27 21,465,414.46 12.41 1.98Federal Home Loan Banks3130AJ7E3 FEDERAL HOME LOAN 1.375 02/17/2023 AA+ Aaa 2,000,000.00 2,002,200.00 1.12 1,992,702.58 1.15 0.13 Page F-4.22
18 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Federal Home Loan Banks3130AB3H7 FEDERAL HOME LOAN 2.375 03/08/2024 AA+ Aaa 2,000,000.00 2,045,380.00 1.14 1,946,155.44 1.12 1.14 3130AKX84 FEDERAL HOME LOAN 0.270 08/23/2024 02/23/2023 AA+ Aaa 1,000,000.00 999,500.00 0.56 927,737.44 0.54 1.603130ATT31 FEDERAL HOME LOAN 4.500 10/03/2024 AA+ Aaa 3,000,000.00 2,989,410.00 1.67 2,997,970.20 1.73 1.66 3130AJHU6 FEDERAL HOME LOAN 0.500 04/14/2025 AA+ Aaa 1,405,000.00 1,297,447.25 0.72 1,292,265.79 0.75 2.21 3130ASG86 FEDERAL HOME LOAN 3.375 06/13/2025 AA+ Aaa 2,000,000.00 2,008,540.00 1.12 1,947,987.70 1.13 2.31 3130AL7C2 FEDERAL HOME LOAN 0.500 08/25/2025 02/25/2023 AA+ Aaa 2,000,000.00 2,000,000.00 1.12 1,798,199.12 1.04 2.513130AQF65 FEDERAL HOME LOAN 1.250 12/21/2026 AA+ Aaa 4,000,000.00 3,572,880.00 1.99 3,585,828.52 2.07 3.78 Issuer total 17,405,000.00 16,915,357.25 9.44 16,488,846.79 9.53 2.08Federal National Mortgage Association3135G0U43 FANNIE MAE 2.875% 2.875 09/12/2023 AA+ Aaa 2,000,000.00 2,081,960.00 1.16 1,974,294.68 1.14 0.68 3135G0V75 FANNIE MAE 1.75% 1.750 07/02/2024 AA+ Aaa 2,000,000.00 1,982,440.00 1.11 1,915,298.52 1.11 1.453135G03U5 FANNIE MAE 0.625% 0.625 04/22/2025 AA+ Aaa 5,300,000.00 4,905,758.00 2.74 4,873,081.66 2.82 2.23 3135G05X7 FANNIE MAE 0.375% 0.375 08/25/2025 AA+ Aaa 2,000,000.00 1,838,268.89 1.03 1,805,364.32 1.04 2.57 3135G0K36 FANNIE MAE 2.125% 2.125 04/24/2026 AA+ Aaa 3,000,000.00 2,891,100.00 1.61 2,814,871.65 1.63 3.12 Issuer total 14,300,000.00 13,699,526.89 7.64 13,382,910.83 7.73 2.12Federal Home Loan Mortgage Corp3137EAEP0 FREDDIE MAC 1.5% 1.500 02/12/2025 AA+ Aaa 3,000,000.00 2,881,764.00 1.61 2,828,814.69 1.63 2.033134GVB31 FREDDIE MAC 0.75% 0.750 05/28/2025 02/28/2023 AA+ Aaa 1,700,000.00 1,556,894.00 0.87 1,544,078.41 0.89 2.243137EAEX3 FREDDIE MAC 0.375% 0.375 09/23/2025 AA+ Aaa 4,000,000.00 3,584,696.00 2.00 3,602,798.92 2.08 2.64 Issuer total 8,700,000.00 8,023,354.00 4.48 7,975,692.02 4.61 2.34 Home Depot Inc/The437076BM3 HOME DEPOT INC 3% 3.000 04/01/2026 01/01/2026 A A2 3,000,000.00 2,948,280.00 1.65 2,858,221.20 1.65 2.93 Page F-4.23
19 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Home Depot Inc/The437076CA8 HOME DEPOT INC 2.5% 2.500 04/15/2027 02/15/2027 A A2 1,200,000.00 1,104,228.00 0.62 1,105,981.12 0.64 3.91 Issuer total 4,200,000.00 4,052,508.00 2.26 3,964,202.32 2.29 3.20 Toyota Motor Credit Corp89236THA6 TOYOTA MOTOR CREDIT 1.350 08/25/2023 A+ A1 1,000,000.00 1,021,010.00 0.57 977,622.09 0.56 0.63 89236THU2 TOYOTA MOTOR CREDIT 0.450 01/11/2024 A+ A1 1,800,000.00 1,797,858.00 1.00 1,722,374.87 1.00 1.00 89236TGL3 TOYOTA MOTOR CREDIT 2.000 10/07/2024 A+ A1 1,000,000.00 999,410.00 0.56 952,152.35 0.55 1.69 Issuer total 3,800,000.00 3,818,278.00 2.13 3,652,149.31 2.11 1.08 Caterpillar Financial Services Corp14913R2S5 CATERPILLAR FINL 0.950 01/10/2024 A A2 1,000,000.00 993,070.00 0.55 964,931.98 0.56 0.9914913R2L0 CATERPILLAR FINL 0.450 05/17/2024 A A2 1,600,000.00 1,597,536.00 0.89 1,506,121.28 0.87 1.3414913Q3B3 CATERPILLAR FINL 2.150 11/08/2024 A A2 1,000,000.00 1,048,770.00 0.59 954,533.52 0.55 1.77 Issuer total 3,600,000.00 3,639,376.00 2.03 3,425,586.78 1.98 1.37 John Deere Capital Corp24422EUM9 JOHN DEERE CAPITAL 3.650 10/12/2023 A A2 950,000.00 1,005,926.50 0.56 942,519.93 0.54 0.76 24422EVN6 JOHN DEERE CAPITAL 0.450 01/17/2024 A A2 800,000.00 787,240.00 0.44 765,118.18 0.44 1.02 24422EUX5 JOHN DEERE CAPITAL 2.600 03/07/2024 A A2 1,450,000.00 1,476,419.00 0.82 1,412,902.72 0.82 1.13 Issuer total 3,200,000.00 3,269,585.50 1.82 3,120,540.83 1.80 0.99 Bank of America Corp06051GHF9 BANK OF AMERICA CORP 3.550 03/05/2024 03/05/2023 A- A2 1,500,000.00 1,606,050.00 0.90 1,494,655.70 0.86 0.1806051GHL6 BANK OF AMERICA CORP 3.864 07/23/2024 07/23/2023 A- A2 1,500,000.00 1,605,540.00 0.90 1,486,421.51 0.86 0.54Issuer total 3,000,000.00 3,211,590.00 1.79 2,981,077.21 1.72 0.36 Page F-4.24
20 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
JPMorgan Chase & Co46625HJH4 JPMORGAN CHASE & CO 3.200 01/25/2023 A- A1 1,000,000.00 1,031,190.00 0.58 999,229.46 0.58 0.07 46647PBQ8 JPMORGAN CHASE & CO 1.514 06/01/2024 06/01/2023 A- A1 2,000,000.00 2,042,800.00 1.14 1,967,623.30 1.14 0.41 Issuer total 3,000,000.00 3,073,990.00 1.72 2,966,852.76 1.71 0.30 Apple Inc037833CR9 APPLE INC 3.2% 3.200 05/11/2027 02/11/2027 AA+ Aaa 2,121,000.00 2,062,439.19 1.15 2,013,445.38 1.16 3.89037833DB3 APPLE INC 2.9% 2.900 09/12/2027 06/12/2027 AA+ Aaa 1,000,000.00 947,060.00 0.53 933,579.71 0.54 4.19 Issuer total 3,121,000.00 3,009,499.19 1.68 2,947,025.09 1.70 3.98 International Business Machines Corp459200HP9 IBM CORP 3.375% 3.375 08/01/2023 A- A3 1,000,000.00 1,061,840.00 0.59 990,268.87 0.57 0.56459200JY8 IBM CORP 3% 3.000 05/15/2024 A- A3 2,000,000.00 2,141,300.00 1.19 1,945,773.44 1.12 1.31Issuer total 3,000,000.00 3,203,140.00 1.79 2,936,042.31 1.70 1.06US Bancorp91159HHV5 US BANCORP 3.375% 3.375 02/05/2024 01/05/2024 A+ A2 1,000,000.00 1,067,060.00 0.60 982,424.56 0.57 1.0391159HHN3 US BANCORP 2.375% 2.375 07/22/2026 06/22/2026 A+ A2 2,000,000.00 1,912,040.00 1.07 1,847,844.80 1.07 3.28 Issuer total 3,000,000.00 2,979,100.00 1.66 2,830,269.36 1.64 2.47 Microsoft Corp594918BX1 MICROSOFT CORP 2.875% 2.875 02/06/2024 12/06/2023 AAA Aaa 960,000.00 993,734.40 0.55 942,142.68 0.54 1.03594918BR4 MICROSOFT CORP 2.4% 2.400 08/08/2026 05/08/2026 AAA Aaa 2,000,000.00 1,939,660.00 1.08 1,865,792.40 1.08 3.28 Issuer total 2,960,000.00 2,933,394.40 1.64 2,807,935.08 1.62 2.52 PNC Bank NA69353REF1 PNC BANK NA 3.3% 3.300 10/30/2024 09/30/2024 A A2 2,500,000.00 2,737,590.00 1.53 2,433,547.00 1.41 1.71 Issuer total 2,500,000.00 2,737,590.00 1.53 2,433,547.00 1.41 1.71 Page F-4.25
21 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
PPG Industries Inc693506BQ9 PPG INDUSTRIES INC 2.4% 2.400 08/15/2024 07/15/2024 BBB+ A3 2,000,000.00 2,012,600.00 1.12 1,914,151.74 1.11 1.53 Issuer total 2,000,000.00 2,012,600.00 1.12 1,914,151.74 1.11 1.53 3M Co88579YAV3 3M COMPANY 2.25% 2.250 09/19/2026 06/19/2026 A+ A1 2,000,000.00 1,906,760.00 1.06 1,846,953.22 1.07 3.41 Issuer total 2,000,000.00 1,906,760.00 1.06 1,846,953.22 1.07 3.41 Citibank NA17325FAS7 CITIBANK NA 3.65% 3.650 01/23/2024 12/23/2023 A+ Aa3 1,500,000.00 1,618,310.00 0.90 1,479,249.87 0.85 0.99 Issuer total 1,500,000.00 1,618,310.00 0.90 1,479,249.87 0.85 0.99 Walmart Inc931142DV2 WALMART INC 2.65% 2.650 12/15/2024 10/15/2024 AA Aa2 1,500,000.00 1,595,520.00 0.89 1,442,498.33 0.83 1.82 Issuer total 1,500,000.00 1,595,520.00 0.89 1,442,498.33 0.83 1.82 Procter & Gamble Co/The742718EB1 PROCTER & GAMBLE 3.100 08/15/2023 AA- Aa3 1,000,000.00 1,041,328.13 0.58 988,501.39 0.57 0.60 Issuer total 1,000,000.00 1,041,328.13 0.58 988,501.39 0.57 0.60 American Honda Finance Corp02665WCT6 AMERICAN HONDA 3.550 01/12/2024 A- A3 1,000,000.00 1,090,440.00 0.61 986,564.62 0.57 0.98 Issuer total 1,000,000.00 1,090,440.00 0.61 986,564.62 0.57 0.98 PNC Financial Services Group Inc/The693475AV7 PNC FINANCIAL 3.500 01/23/2024 12/24/2023 A- A3 1,000,000.00 1,047,210.00 0.58 985,453.17 0.57 1.00 Issuer total 1,000,000.00 1,047,210.00 0.58 985,453.17 0.57 1.00 Page F-4.26
22 GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of December 31, 2022

CITY OF MENLO PARK
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
US Bank NA/Cincinnati OH90331HMS9 US BANK NA CINCINNATI 2.800 01/27/2025 12/27/2024 AA- A1 1,000,000.00 995,210.00 0.56 964,074.16 0.56 1.93 Issuer total 1,000,000.00 995,210.00 0.56 964,074.16 0.56 1.93 General Dynamics Corp369550BD9 GENERAL DYNAMICS 3.375 05/15/2023 04/15/2023 A- A3 943,000.00 984,840.91 0.55 937,744.74 0.54 0.36 Issuer total 943,000.00 984,840.91 0.55 937,744.74 0.54 0.36 PepsiCo Inc713448DN5 PEPSICO INC 2.375% 2.375 10/06/2026 07/06/2026 A+ A1 1,000,000.00 967,260.00 0.54 931,220.46 0.54 3.44 Issuer total 1,000,000.00 967,260.00 0.54 931,220.46 0.54 3.44 Cash and Cash Equivalents
INVESTED CASH 0.000 208,253.75 208,253.75 0.00 208,253.75 0.12 0.00 Issuer total 208,253.75 208,253.75 0.00 208,253.75 0.12 0.00 Grand total 183,837,253.75 179,217,857.05 100.00 173,037,667.68 100.00 2.13 Page F-4.27
23 SECURITIES PURCHASED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Par value or
shares
Unit cost Accrued
interest
Trade date
Settle date
Coupon Maturity/
Call date
Principal
cost
Cusip Description / Broker
Corporate Bonds037833DB3 12/16/2022 2.900 09/12/2027 1,000,000.00 94.71 (947,060.00) (7,894.44) 12/20/2022 06/12/2027
APPLE INC 2.9% 12SEP2027 (CALLABLETORONTO DOMINION BANK, THE Total Corporate Bonds 1,000,000.00 (947,060.00) (7,894.44) Government Agencies3134GVB31 12/07/2022 0.750 05/28/2025 1,700,000.00 91.58 (1,556,894.00) (389.58) 12/09/2022 02/28/2023
FREDDIE MAC 0.75% 28MAY2025STONEX FINANCIAL INC
Total Government Agencies 1,700,000.00 (1,556,894.00) (389.58) Grand total Grand total 2,700,000.00 (2,503,954.00) (8,284.02) Page F-4.28
24 SECURITIES SOLD AND MATURED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Historical cost Amortized cost
at sale or
maturity
Fair value at
sale or
maturity
Realized
gain
(loss)
Trade date Coupon Price
Settle date
Maturity/
Call date
Par value or
shares
Cusip Accrued
interest
sold
Description / Broker
Corporate Bonds06051GHC6 12/20/2022 3.004 (1,000,000.00) 1,028,310.00 1,000,000.00 0.00 1,000,000.00 0.00 0.00 12/20/2022
BANK OF AMERICA CORP 3.004%20DEC2023 (CALLABLE 20DEC22) Total (Corporate Bonds) (1,000,000.00) 1,028,310.00 1,000,000.00 1,000,000.00 0.00 0.00 Government Agencies3130A3KM5 12/09/2022 2.500 (1,500,000.00) 1,531,815.00 1,500,000.00 0.00 1,500,000.00 0.00 0.00 12/09/2022
FEDERAL HOME LN BKS CONS BD 2.5%DUE 12-09-2022
Total (Government Agencies) (1,500,000.00) 1,531,815.00 1,500,000.00 1,500,000.00 0.00 0.00 Grand total (2,500,000.00) 2,560,125.00 2,500,000.00 2,500,000.00 0.00 0.00 Page F-4.29
25 DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Cash
Cash and Cash Equivalents 0.00 0.00 0.00 7,758.22 7,758.22 Total Cash 0.00 0.00 0.00 7,758.22 7,758.22
Corporate Bonds
88579YAV3 3M COMPANY 2.25% 19SEP2026 (CALLABLE 19JUN26) 1,888.72 0.00 (5,316.68) 3,875.00 0.00 02665WCT6 AMERICAN HONDA FINANCE 3.55% 12JAN2024 (2,500.65) 0.00 1,188.25 3,056.95 0.00 037833DB3 APPLE INC 2.9% 12SEP2027 (CALLABLE 12JUN27) 465.20 0.00 (13,480.29) 886.12 0.00 037833CR9 APPLE INC 3.2% 11MAY2027 (CALLABLE 11FEB27) 1,043.25 0.00 (22,754.49) 5,844.54 0.00 06051GHC6 BANK OF AMERICA CORP 3.004% 20DEC2023 (CALLABLE 20DEC22) (1,341.71) 0.00 1,171.28 1,668.89 15,020.00 06051GHF9 BANK OF AMERICA CORP 3.55% 05MAR2024 (CALLABLE 05MAR23) (3,348.95) 0.00 2,165.84 4,585.41 0.00 06051GHL6 BANK OF AMERICA CORP 3.864% 23JUL2024 (CALLABLE 23JUL23) (3,997.73) 0.00 1,926.74 4,991.00 0.00 14913R2L0 CATERPILLAR FINL SERVICE 0.45% 17MAY2024 68.07 0.00 1,234.66 620.00 0.00 14913R2S5 CATERPILLAR FINL SERVICE 0.95% 10JAN2024 295.73 0.00 4,845.44 818.06 0.00 14913Q3B3 CATERPILLAR FINL SERVICE 2.15% 08NOV2024 (1,109.25) 0.00 (181.38) 1,851.39 0.00 17325FAS7 CITIBANK NA 3.65% 23JAN2024 (CALLABLE 23DEC23) (3,861.63) 0.00 (82.35) 4,714.59 0.00 369550BD9 GENERAL DYNAMICS CORP 3.375% 15MAY2023 (CALLABLE 15APR23) (919.58) 0.00 1,069.30 2,740.60 0.00 437076CA8 HOME DEPOT INC 2.5% 15APR2027 (CALLABLE 15FEB27) 1,804.75 0.00 (6,964.24) 2,583.33 0.00 437076BM3 HOME DEPOT INC 3% 01APR2026 (CALLABLE 01JAN26) 1,164.86 0.00 (15,416.73) 7,750.00 0.00 459200JY8 IBM CORP 3% 15MAY2024 (3,728.23) 0.00 (4,353.30) 5,166.67 0.00 459200HP9 IBM CORP 3.375% 01AUG2023 (2,486.86) 0.00 364.07 2,906.25 0.00 24422EVN6 JOHN DEERE CAPITAL CORP 0.45% 17JAN2024 539.16 0.00 1,467.86 310.00 0.00 Page F-4.30
26 DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Corporate Bonds
24422EUX5 JOHN DEERE CAPITAL CORP 2.6% 07MAR2024 (480.64) 0.00 (261.97) 3,246.39 0.00 24422EUM9 JOHN DEERE CAPITAL CORP 3.65% 12OCT2023 (1,144.47) 0.00 1,556.04 2,985.91 0.00 46647PBQ8 JPMORGAN CHASE & CO 1.514% 01JUN2024 (CALLABLE 01JUN23) (1,331.95) 0.00 5,229.28 2,607.44 15,140.00 46625HJH4 JPMORGAN CHASE & CO 3.2% 25JAN2023 (745.58) 0.00 1,169.73 2,755.56 0.00 594918BR4 MICROSOFT CORP 2.4% 08AUG2026 (CALLABLE 08MAY26) 1,257.08 0.00 (15,366.86) 4,133.34 0.00 594918BX1 MICROSOFT CORP 2.875% 06FEB2024 (CALLABLE 06DEC23) (640.93) 0.00 (545.46) 2,376.67 0.00 713448DN5 PEPSICO INC 2.375% 06OCT2026 (CALLABLE 06JUL26) 655.67 0.00 (7,176.45) 2,045.14 0.00 69353REF1 PNC BANK NA 3.3% 30OCT2024 (CALLABLE 30SEP24) (5,549.20) 0.00 3,559.90 6,875.00 0.00693475AV7 PNC FINANCIAL SERVICES 3.5% 23JAN2024 (CALLABLE 23DEC23) (891.32) 0.00 843.73 3,013.89 0.00 693506BQ9 PPG INDUSTRIES INC 2.4% 15AUG2024 (CALLABLE 15JUL24) (228.40) 0.00 (5,692.92) 4,133.33 0.00 742718EB1 PROCTER & GAMBLE CO/THE 3.1% 15AUG2023 (834.91) 0.00 1,668.30 2,669.44 0.00 89236THU2 TOYOTA MOTOR CREDIT CORP 0.45% 11JAN2024 77.52 0.00 7,071.84 697.50 0.00 89236THA6 TOYOTA MOTOR CREDIT CORP 1.35% 25AUG2023 (733.76) 0.00 1,837.21 1,162.50 0.00 89236TGL3 TOYOTA MOTOR CREDIT CORP 2% 07OCT2024 10.36 0.00 236.99 1,722.23 0.00 91159HHN3 US BANCORP 2.375% 22JUL2026 (CALLABLE 22JUN26) 1,853.09 0.00 (2,151.18) 4,090.28 0.00 91159HHV5 US BANCORP 3.375% 05FEB2024 (CALLABLE 05JAN24) (2,298.75) 0.00 (1,625.23) 2,906.25 0.00 90331HMS9 US BANK NA CINCINNATI 2.8% 27JAN2025 (CALLABLE 27DEC24) 143.13 0.00 1,036.66 2,411.11 0.00 931142DV2 WALMART INC 2.65% 15DEC2024 (CALLABLE 15OCT24) (2,567.74) 0.00 (2,494.03) 3,422.92 19,875.00 Total Corporate Bonds (29,475.65) (64,220.44) 0.00 107,623.70 50,035.00 Page F-4.31
27 DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Agencies
3135G05X7 FANNIE MAE 0.375% 25AUG2025 4,193.55 0.00 (77.84) 645.83 0.00 3135G03U5 FANNIE MAE 0.625% 22APR2025 12,299.33 0.00 19,194.74 2,852.43 0.00 3135G0V75 FANNIE MAE 1.75% 02JUL2024 293.64 0.00 (238.66) 3,013.89 0.00 3135G0K36 FANNIE MAE 2.125% 24APR2026 2,395.16 0.00 272.10 5,489.58 0.00 3135G0U43 FANNIE MAE 2.875% 12SEP2023 (1,620.83) 0.00 4,090.90 4,951.39 0.00 3133EMBE1 FEDERAL FARM CREDIT BANK 0.3% 28MAR2024 (CALLABLE 11JAN23) 35.69 0.00 5,127.50 516.67 0.00 3133EMTD4 FEDERAL FARM CREDIT BANK 0.37% 15MAR2024 (CALLABLE 11JAN23) 55.25 0.00 6,272.78 637.22 0.00 3133EKVB9 FEDERAL FARM CREDIT BANK 1.86% 17OCT2023 119.06 0.00 5,617.58 3,203.34 0.00 3133EKNX0 FEDERAL FARM CREDIT BANK 2.16% 03JUN2024 (203.66) 0.00 1,254.45 1,860.00 10,800.00 3133EKKT2 FEDERAL FARM CREDIT BANK 2.25% 08FEB2023 (472.02) 0.00 2,505.45 2,906.25 0.00 3133EKKU9 FEDERAL FARM CREDIT BANK 2.3% 08NOV2023 (468.54) 0.00 3,396.49 2,970.84 0.00 3133ENH45 FEDERAL FARM CREDIT BANK 3.125% 24AUG2026 1,172.49 0.00 (7,282.60) 10,763.89 0.00 3133ENB74 FEDERAL FARM CREDIT BANK 3.15% 21JUL2025 174.35 0.00 (2,162.19) 8,137.50 0.00 3133ENP95 FEDERAL FARM CREDIT BANK 4.25% 30SEP2025 (157.87) 0.00 897.33 10,625.00 0.00 3133ENV72 FEDERAL FARM CREDIT BANK 4.5% 27JUL2026 55.24 0.00 (6,008.42) 7,750.00 0.00 3130A3KM5 FEDERAL HOME LN BKS CONS BD 2.5% DUE 12-09-2022 (229.25) 0.00 444.75 937.50 18,750.00 3130AKX84 FEDERAL HOME LOAN BANK 0.27% 23AUG2024 (CALLABLE 23FEB23) 11.84 0.00 2,415.00 232.50 0.00 3130AJHU6 FEDERAL HOME LOAN BANK 0.5% 14APR2025 3,436.19 0.00 1,317.73 604.93 0.00 3130AL7C2 FEDERAL HOME LOAN BANK 0.5% 25AUG2025 (CALLABLE 25FEB23) 0.00 0.00 2,439.08 861.11 0.00 3130AQF65 FEDERAL HOME LOAN BANK 1.25% 21DEC2026 8,758.44 0.00 (4,415.56) 4,305.56 25,000.00 Page F-4.32
28 DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Agencies
3130AJ7E3 FEDERAL HOME LOAN BANK 1.375% 17FEB2023 (195.26) 0.00 5,465.98 2,368.05 0.00 3130AB3H7 FEDERAL HOME LOAN BANK 2.375% 08MAR2024 (804.14) 0.00 5,449.62 4,090.28 0.00 3130ASG86 FEDERAL HOME LOAN BANK 3.375% 13JUN2025 (244.93) 0.00 (1,341.84) 5,812.50 33,375.00 3130ATT31 FEDERAL HOME LOAN BANK 4.5% 03OCT2024 472.77 0.00 (2,068.47) 11,625.00 0.00 3137EAEX3 FREDDIE MAC 0.375% 23SEP2025 12,275.00 0.00 3,413.16 1,291.66 0.00 3134GVB31 FREDDIE MAC 0.75% 28MAY2025 (CALLABLE 28FEB23) #0002 3,850.39 0.00 (12,815.59) 779.17 0.00 3137EAEP0 FREDDIE MAC 1.5% 12FEB2025 3,789.62 0.00 7,604.16 3,875.00 0.00 Total Government Agencies 48,991.51 0.00 40,767.63 87,925.00 103,107.09 Government Bonds
91282CBM2 USA TREASURY 0.125% 15FEB2024 329.06 0.00 4,570.32 157.95 0.00 91282CAP6 USA TREASURY 0.125% 15OCT2023 249.95 0.00 6,386.71 159.69 0.00 91282CCC3 USA TREASURY 0.25% 15MAY2024 82.93 0.00 4,843.74 428.18 0.00 91282CAM3 USA TREASURY 0.25% 30SEP2025 6,819.34 0.00 (2,812.50) 638.73 0.00 91282CAT8 USA TREASURY 0.25% 31OCT2025 6,818.76 0.00 (3,515.64) 642.26 0.00 91282CCX7 USA TREASURY 0.375% 15SEP2024 93.58 0.00 3,054.68 545.92 0.00 91282CAZ4 USA TREASURY 0.375% 30NOV2025 6,493.19 0.00 (3,046.89) 958.10 0.00 91282CBC4 USA TREASURY 0.375% 31DEC2025 5,845.87 0.00 (1,527.34) 726.56 0.00 91282CBH3 USA TREASURY 0.375% 31JAN2026 6,552.80 0.00 (3,281.25) 947.69 0.00 91282CDD0 USA TREASURY 0.375% 31OCT2023 874.55 0.00 6,875.00 642.26 0.00 91282CBQ3 USA TREASURY 0.5% 28FEB2026 6,234.09 0.00 (2,226.54) 1,284.53 0.00 Page F-4.33
29 DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Bonds
912828ZF0 USA TREASURY 0.5% 31MAR2025 6,246.40 0.00 1,054.68 1,277.47 0.00 91282CCP4 USA TREASURY 0.625% 31JUL2026 3,921.23 0.00 (2,421.88) 1,052.99 0.00 91282CCW9 USA TREASURY 0.75% 31AUG2026 3,698.81 0.00 (2,968.76) 1,284.53 0.00 91282CBT7 USA TREASURY 0.75% 31MAR2026 5,763.37 0.00 (5,742.18) 1,916.21 0.00 91282CCF6 USA TREASURY 0.75% 31MAY2026 6,301.12 0.00 (2,929.68) 1,916.21 0.00 91282CCJ8 USA TREASURY 0.875% 30JUN2026 5,425.08 0.00 (3,515.61) 2,211.28 0.00 91282CCZ2 USA TREASURY 0.875% 30SEP2026 8,984.12 0.00 (8,398.45) 3,725.96 0.00 91282CDG3 USA TREASURY 1.125% 31OCT2026 3,078.97 0.00 (4,687.50) 1,926.80 0.00 91282CDK4 USA TREASURY 1.25% 30NOV2026 2,847.96 0.00 (5,546.86) 2,129.12 0.00 91282CDQ1 USA TREASURY 1.25% 31DEC2026 4,420.57 0.00 (7,488.29) 2,843.07 0.00 912828S35 USA TREASURY 1.375% 30JUN2023 328.15 0.00 3,281.25 1,158.29 0.00 9128282D1 USA TREASURY 1.375% 31AUG2023 667.72 0.00 4,843.76 2,354.98 0.00 9128282A7 USA TREASURY 1.5% 15AUG2026 2,180.20 0.00 (4,062.52) 2,527.17 0.00 912828Z78 USA TREASURY 1.5% 31JAN2027 2,874.42 0.00 (4,757.82) 1,769.02 0.00 912828YY0 USA TREASURY 1.75% 31DEC2024 (2,222.69) 0.00 546.86 2,868.85 0.00 912828Y87 USA TREASURY 1.75% 31JUL2024 (2,199.55) 0.00 2,265.62 2,948.37 0.00 9128282U3 USA TREASURY 1.875% 31AUG2024 (220.62) 0.00 976.57 1,605.66 0.00 912828XT2 USA TREASURY 2% 31MAY2024 (2,699.67) 0.00 2,187.48 3,406.59 0.00 9128286R6 USA TREASURY 2.25% 30APR2024 (451.39) 0.00 976.56 1,926.80 0.00 912828V23 USA TREASURY 2.25% 31DEC2023 (363.20) 0.00 1,875.00 1,895.38 0.00 Page F-4.34
30 DETAIL OF RETURN AND INTEREST RECEIVED
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Bonds
912828Y61 USA TREASURY 2.75% 31JUL2023 (925.86) 0.00 1,562.50 2,316.57 0.00 9128285P1 USA TREASURY 2.875% 30NOV2023 (3,416.18) 0.00 4,078.13 4,407.28 0.00 9128285D8 USA TREASURY 2.875% 30SEP2023 (1,937.14) 0.00 2,500.00 2,448.48 0.00 Total Government Bonds 82,695.94 0.00 (17,050.85) 59,048.95 0.00Grand total 102,211.80 0.00 (40,503.66) 277,537.96 145,718.22 Page F-4.35
31 TRANSACTION REPORT
For the period December 1, 2022 - December 31, 2022

CITY OF MENLO PARK
Maturity Par value or
shares
Trade date Cusip Transaction Sec type Description Principal Interest Transaction totalSettle date Realized
gain(loss)
12/01/2022 15,140.0012/01/2022
46647PBQ8 Income Corporate Bonds JPMORGAN CHASE & CO 06/01/2024 2,000,000.00 0.00 0.00 15,140.00 12/03/2022 10,800.0012/03/2022
3133EKNX0 Income Government Agencies FEDERAL FARM CREDIT BANK 06/03/2024 1,000,000.00 0.00 0.00 10,800.00 12/07/2022 (389.58)12/09/2022
3134GVB31 Bought Government Agencies FREDDIE MAC 0.75% 05/28/2025 1,700,000.00 0.00 (1,556,894.00) (1,557,283.58) 12/09/2022 18,750.0012/09/2022
3130A3KM5 Income Government Agencies FEDERAL HOME LN BKS CONS 12/09/2022 1,500,000.00 0.00 0.00 18,750.00 12/09/2022 0.0012/09/2022
3130A3KM5 Capital Change Government Agencies FEDERAL HOME LN BKS CONS 12/09/2022 (1,500,000.00) 0.00 1,500,000.00 1,500,000.00 12/13/2022 33,375.0012/13/2022
3130ASG86 Income Government Agencies FEDERAL HOME LOAN BANK 06/13/2025 2,000,000.00 0.00 0.00 33,375.00 12/15/2022 19,875.0012/15/2022
931142DV2 Income Corporate Bonds WALMART INC 2.65% 12/15/2024 1,500,000.00 0.00 0.00 19,875.00 12/16/2022 (7,894.44)12/20/2022
037833DB3 Bought Corporate Bonds APPLE INC 2.9% 12SEP2027 09/12/2027 1,000,000.00 0.00 (947,060.00) (954,954.44) 12/20/2022 15,020.0012/20/2022
06051GHC6 Income Corporate Bonds BANK OF AMERICA CORP 12/20/2023 1,000,000.00 0.00 0.00 15,020.00 12/20/2022 0.0012/20/2022
06051GHC6 Capital Change Corporate Bonds BANK OF AMERICA CORP 12/20/2023 (1,000,000.00) 0.00 1,000,000.00 1,000,000.00 12/21/2022 25,000.0012/21/2022
3130AQF65 Income Government Agencies FEDERAL HOME LOAN BANK 12/21/2026 4,000,000.00 0.00 0.00 25,000.00 12/31/2022 Income Cash and Cash Equivalents Cash 0.00 0.00 0.00 7,758.22 7,758.22 Page F-4.36
32 ADDITIONAL INFORMATION
As of December 31, 2022

CITY OF MENLO PARK
Past performance is not a guide to future performance. The value of investments and any income from them will fluctuate and is not guaranteed (this may partly be due to exchange rate changes) and investors may not get back the amount invested. Transactions in foreign securities may be executed and settled in local markets. Performance comparisons will be affected by changes in interest rates. Investment returns fluctuate due to changesin market conditions. Investment involves risk, including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. The information contained herein is for your reference only and is being provided in response to your specific request and has been obtained from sources believed to be reliable; however, no representation is made regarding its accuracy or completeness. Thisdocument must not be used for the purpose of an offer or solicitation in any jurisdiction or in any circumstances in which such offer or solicitation is unlawful or otherwise not permitted. This document should not be duplicated, amended, or forwarded to a third party without consent from Insight. This is a marketing document intended for professional clients only and should not be made available to or relied upon by retail clients Investment advisory services in North America are provided through two different SEC-registered investment advisers using the brand Insight Investment: Insight North America LLC (INA) and Insight Investment InternationalLimited (IIIL). The North American investment advisers are associated with a broader group of global investment managers that also (individually and collectively) use the corporate brand Insight Investment and may be referred to as Insight, Insight Group or Insight Investment.INA is an investment adviser registered with the Securities and Exchange Commission (SEC), under the Investment Advisers Act of 1940, as amended. Registration with the SEC does not imply a certain level of skill or training.You may request, without charge, additional information about Insight. Moreover, specific information relating to Insights strategies, including investment advisory fees, may be obtained from INA's Form ADV Part 2A, which isavailable without charge upon request.Where indicated, performance numbers used in the analysis are gross returns. The performance reflects the reinvestment of all dividends and income. INA charges management fees on all portfolios managed and these feeswill reduce the returns on the portfolios. For example, assume that $30 million is invested in an account with INA, and this account achieves a 5.0% annual return compounded monthly, gross of fees, for a period of five years.

At the end of five years that account would have grown to $38,500,760 before the deduction of management fees. Assuming management fees of 0.25% per year are deducted monthly from the account, the value at the end of the five year period would be $38,022,447. Actual fees for new accounts are dependent on size and subject to negotiation. INA's investment advisory fees are discussed in Part 2A of its Form ADV.

Unless otherwise stated, the source of information is Insight. Any forecasts or opinions are Insight’s own at the date of this document (or as otherwise specified) and may change. Material in this publication is for general information only and is not advice, investment advice, or the recommendation of any purchase or sale of any security. Insight makes no implied or expressed recommendations concerning the manner in which an account should or would be handled, as appropriate investment strategies depend upon specific investment guidelines and objectives and should not be construed to be an assurance that any particular security in a strategy willremain in any fund, account, or strategy, or that a previously held security will not be repurchased. It should not be assumed that any of the security transactions or holdings referenced herein have been or will prove to be profitable or that future investment decisions will be profitable or will equal or exceed the past investment performance of the securities listed.Please compare the information provided in this statement to the information provided in the statement received from your Custodian.

For trading activity the Clearing broker will be reflected. In certain cases the Clearing broker will differ from the Executing broker.In calculating ratings distributions and weighted average portfolio quality, Insight assigns U.S Treasury and U.S agency securities a quality rating based on the methodology used within the respective benchmark index. WhenMoody’s, S&P and Fitch rate a security, Bank of America and Merrill Lynch indexes assign a simple weighted average statistic while Barclays indexes assign the median statistic. Insight assigns all other securities the lower of Moody’s and S&P ratings.Information about the indices shown here is provided to allow for comparison of the performance of the strategy to that of certain well-known and widely recognized indices. There is no representation that such index is anappropriate benchmark for such comparison. You cannot invest directly in an index and the indices represented do not take into account trading commissions and/or other brokerage or custodial costs. The volatility of theindices may be materially different from that of the strategy. In addition, the strategy’s holdings may differ substantially from the securities that comprise the indices shown.

The ICE BofA 3 Month US T-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income.The ICE BofA 6 Month US T-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months.The ICE BofA 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 3-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 1-3 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years.

The ICE BofA 1-5 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years.

Page F-4.37
33 ADDITIONAL INFORMATION
As of December 31, 2022

CITY OF MENLO PARK
Insight does not provide tax or legal advice to its clients and all investors are strongly urged to consult their tax and legal advisors regarding any potential strategy or investment.

Insight is a group of wholly owned subsidiaries of The Bank of New York Mellon Corporation. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation and may also be used as a generic term to reference the Corporation as a whole or its various subsidiaries generally. Products and services may be provided under various brand names and in various countries by subsidiaries, affiliates and joint ventures of The Bank of New York Mellon Corporation where authorized and regulated as required within each jurisdiction. Unless you are notified to the contrary, the products and services mentioned are not insured by the FDIC (or by any governmental entity)and are not guaranteed by or obligations of The Bank of New York Mellon Corporation or any of its affiliates. The Bank of New York Corporation assumes no responsibility for the accuracy or completeness of the above data and disclaims all expressed or implied warranties in connection therewith.© 2022 Insight Investment. All rights reserved.

Page F-4.38
34 Cusip/Id Description Moody Rating S&P Rating Par Insight ESG Score Environmental Social Governance 02665WCA7 AMERICAN HONDA FINANCE 2.6% 16NOV2022 A3 A- $ 1,000,000 2 2 33 46625HJH4 JPMORGAN CHASE & CO 3.2% 25JAN2023 A1 A- $ 1,000,000 3 1 24369550BD9 GENERAL DYNAMICS 3.375% 15MAY2023 A3 A- $ 943,000 4 3 44459200HP9 IBM CORP 3.2% 01AUG2023 A3 A- $ 1,000,000 2 1 25742718EB1 PROCTER & GAMBLE CORP 3.1% 15AUG2023 Aa3 AA- $ 1,000,000 3 3 4389236THA6 TOYOTA MOTOR CREDIT 1.35% 25 AUG 2023 A1 A+ $ 1,000,000 3 3 3524422EUM9 JOHN DEERE CAPITAL CORP 3.65% 12OCT2023 A2 A $ 950,000 3 3 3314913R2S5 CATERPILLAR FIN. SER. .95% 10JAN2024 A2 A $ 1,000,000 3 3 2489236THU2 TOYOTA MOTOR CREDIT .45% 11JAN2024 A1 A+ $ 1,800,000 3 3 3502665WCT6 AMERICAN HONDA FINANCE 3.55% 12JAN2024 A3 A- $ 1,000,000 2 2 3324422EVN6 JOHN DEERE CAPITAL CORP .45% 17JAN2024 A2 A $ 800,000 3 3 3317325FAS7 CITIBANK NA 3.65% 23JAN2024 (CALLABLE 23DEC23) Aa3 A+ $ 1,500,000 3 1 34693475AV7 PNC FINSERVGRUP 3.5% 23JAN2024 (CALLABLE 24DEC2023) A3 A- $ 1,000,000 3 2 3391159HHV5 US BANK NA CINCINNATI 3.375% 05FEB2024 (CALLABLE 06JAN2024) A2 A+ $ 1,000,000 3 3 43594918BX1 MICROSOFT CORP 2.875% 06FEB2024 (CALLABLE 06DEC23) Aaa AAA $ 960,000 2 1 2306051GHF9 BANK OF AMERICA NA 3.55% 5MAR2024 (CALLABLE 5MAR2023) A2 A- $ 1,500,000 3 1 3424422EUX5 JOHN DEERE CAPITAL CORP 2.6% 07MAR2024 A2 A $ 1,450,000 3 3 33459200JY8 IBM CORP 3.0% 15MAY2024 A3 A- $ 2,000,000 2 1 2514913R2L0 CATERPILLAR .45% 17MAY2024 A2 A $ 1,600,000 3 3 2446647PBQ8 JPMORGAN CHASE & CO 1.514% 01JUN2024 (CALLABLE 01JUN23) A1 A- $ 2,000,000 3 1 2406051GHL6 BANK OF AMERICA NA 3.864% 23JUL2024 (CALLABLE 23JUL2023) A2 A- $ 1,500,000 3 1 34693506BQ9 PPG INDUSTRIES INC 2.4% 15AUG2024 A3 BBB+ $ 2,000,000 2 1 3389236TGL3 TOYOTA MOTOR CREDIT 2.00% 07OCT2024 A1 A+ $ 1,000,000 3 3 3569353REF1 PNC BANK NA 3.3% 30OCT2024 (CALLABLE 30SEP2024) A2 A $ 2,500,000 3 2 3314913Q3B3 CATERPILLAR 2.15% 8NOV2024 A2 A $ 1,000,000 3 3 24931142DV2 WALMART INC. 2.65% 15DEC2024 (CALLABLE 15OCT2024) Aa2 AA $ 1,500,000 3 1 4590331HMS9 US BANK NA 2.8% 27JAN2025 (CALLABLE 27DEC2024) A1 AA- $ 1,000,000 3 3 43437076BM3 HOME DEPOT INC. 3% 01APR2026 (CALLABLE 01JAN2026) A2 A $ 3,000,000 1 2 22911159HHN3 US BANCORP 2.375% 22JUL2026 (CALLABLE 22Jun2026) A2 A+ $ 2,000,000 3 3 43594918BR4 MICROSOFT CORP 2.40% 08AUG2026 (CALLABLE 08MAY26) Aaa AAA $ 2,000,000 2 1 2388579YAV3 3M COMPANY 2.25% 19SEO2026 (CALLABLE 19JUN2026 A1 A+ $ 2,000,000 3 3 32713448DN5 PEPSICO INC. 2.375% 06OCT2026 (CALLABLE 06JUL2026) A1 A+ $ 1,000,000 2 3 22437076CA8 HOME DEPOT 2.5% 15APR2027 (CALLABLE 15FEB2027) A2 A $ 1,200,000 1 2 22037833CR9 APPLE INC. 3.2% 11MAY2027 (CALLABLE 11FEB2027) Aaa AA+ $ 2,121,000 3 3 35037833DB3 APPLE INC 2.9% 12SERP2027 (CALLABLE 12JUN2027) Aaa AA+ $ 1,000,000 3 3 33 Corporate 49,324,000 $ 2.69 2.20 2.83 3.54
*ESG ratings are from 1 to 5, with 1 as the highest rating and 5 as the lowest. All ratings are weighted by industry rankings, based on the importance of the category within the individual industry.

City of Menlo Park
Insight ESG Ratings as of December 31, 2022

ATTACHMENT D
Page F-4.39
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-080-CC
Consent Calendar: Receive and file City Council and advisory body annual attendance report for March 2022 –
February 2023
Recommendation
Staff recommends the City Council receive and file the City Council and advisory body annual attendance report for March 2022 – February 2023 (Attachment A.)
Policy Issues
City Council Policy CC-23-004 Commissions/Committees Policies and Procedures, Roles and Responsibilities (Attachment B) requires an annual attendance report for each advisory body and the City Council.

Background
For advisory bodies to function effectively and accomplish their respective goals and work plans, it is important that all members be active participants by attending the regularly scheduled monthly or quarterly advisory body meetings. The annual attendance report is based on data collected from the meeting minutes of each advisory body and the City Council and verified with staff liaisons.

Analysis
Before the posting of a meeting agenda, staff liaisons communicate with their respective advisory body members, to ensure a quorum will be met in order to properly conduct the advisory body meeting. In most cases, advisory body members advise the staff liaison in advance of their absence and typically, absences are due to pre-planned vacations or scheduled work travel and are considered reasonable.

The City places a high value on the work of the advisory bodies and strives to provide sufficient support to all advisory body members in order to facilitate their work. Per City Council policy CC-23-004, absences which result in attendance at less than two-thirds of their meetings will be reported to the City Council (via the annual attendance report) and may result in replacement of the member by the City Council. Removal from an advisory body appointment is rarely recommended by staff. Instead staff liaisons prefer to reach out to the advisory body member(s) with low attendance to determine the reasons for the absences and assess the ability to continue in their advisory body service.

AGENDA ITEM F-5 Page F-5.1
Staff Report #: 23-080-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it proposes an organizational structure change that will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Attendance data for each advisory body and City Council B. City Council Policy CC-23-004 Commissions/Committees Policies and Procedures, Roles and Responsibilities
Report prepared by:

Judi A. Herren, Assistant to the City Manager/ City Clerk Page F-5.2
CITY COUNCIL Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Second and fourth Tuesdays of the month at 6 p.m.

Total no.of meetings
2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 Combs, Drew 12/13/2022 45 42 93% 643523233353
Doeer, Maria 1/9/2023 8 8 100% * * * * * * * * * * 44
Mueller, Ray 12/15/2023 35 35 100% 6 4 3 5 2 3 2 3 3 4* *Nash, Betsy 12/13/2022 45 45 100% 643523233464 Taylor, Cecilia 12/13/2022 45 45 100% 643523233464Wolosin, Jen 12/15/2023 45 44 98% 643522233464* not on City Council 5/17/2022-special meeting Mueller exited at 6:14 p.m.5/17/2022-special meeting Nash exited at 6:14 p.m.6/17/2022-special meeting Mueller arrived at 2:30 p.m.6/28/2022 Mueller arrived at 6:10 p.m.7/26/2022-special and regular meeting Mueller arrived at 7:36 p.m. and exited at 10:45 p.m.7/26/2022-special and regular meeting Wolosin exited at 10:59 p.m.8/4/2022-special meeting Wolosin excused absence10/11/2022 Mueller exited at 6:15 p.m.11/1/2022 Mueller exited at 8:16 p.m.11/15/2022 Combs exited at 7:02 p.m.12/6/2022-Mueller arrived at 6:44 p.m. and exited at 11:16 p.m.12/6/2022 Combs excused absence1/24/2023 Combs excused absence1/1/2023 Mueller resign2/7/2023 Combs excused absence Sworn in
Total meetings attended
Percentage attended

ATTACHMENT A
Page F-5.3
COMPLETE STREETS Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Second Wednesday of the month at 6:30 p.m. Re-appointed Total no.of meetings
2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 Altman, Brian 5/25/2021 10 7 70% 1 1 1 1 1 1 1Behroozi, Katie 5/3/2016 6/9/2020 10 10 100% 11111 1111 1Cebrian, Jacquie 4/16/2019 10 9 90% 11 111 111 1Cole, Sally 5/25/2021 4/26/2022 10 10 100% 11111 1111 1Cromie, John 4/16/2019 2 2 100% 11 *** **** *Jensen, Jk 5/25/2021 10 7 70% 1 11 111 1King, Lizbeth 5/25/2021 10 7 70% 1 11 111 1Kollmann, Christopher 4/26/2022 8 7 88% * * 1 1 1 1 1 1 1Lee, Lydia 5/6/2014 4/24/2018 2 2 100% 1 1 * * * **** *Levin, Adina 4/16/2013 5/6/2014 &4/24/2018 2 2 100% 1 1 * * * **** *
CSC reduced from nine to seven members in May 2022* not on commission 3/9/2022 Jensen excused absence3/9/2022 King excused absence5/11/2022 Jensen excused absence6/8/2022 Altman excused absenceAugust 2022 meeting cancelled9/14/2022 Cebrian excused absence9/14/2022 King excused absence9/14/2022 Jensen arrived at 7:08 p.m.10/12/2022 Altman excused absence11/9/2022 Kollmann excused absence12/14/2022 Jensen excused absence2/8/2023 Altman excused absence3/1/2023 Jensen resign Totalmeetingsattended
Percentage
Appointed attended
Page F-5.4
ENVIRONMENTAL QUALITY Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Third Wednesday of the month at 6 p.m. Re-appointed Total no. of meetings 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 Elkins, Leah 10/13/2020 10 9 90% 1 1111 11 11
Evens, Angela 5/25/2021 10 8 80% 1 1 1 1 1 1 1 1
Kabat, Tom 4/24/2018 4/26/2022 10 10 100% 1 1 1 1 11 1 1 1 1 Larocca Hedley, Nancy 4/26/2022 9 9 100% * 1 1 1 11 1 1 1 1 Lin, Jeffrey 4/26/2022 10 7 70% 1 1 1 1 1 1 1
London, Janelle 5/3/2016 6/10/2020 6 3 50% 1 11 * * * *McKenna, John 11/1/2022 3 3 100% * * * * *** 1 11 Price, Ryann 4/24/2018 1 1 100% 1 ******* **
Schmidt, Jeff 4/26/2022 9 8 89% * 1 1 1 1 1 1 1 1
* not on commission
3/16/2022 Elkins exited at 8 p.m.3/16/2022 Evans arrived at 6:13 p.m.3/16/2022 London exited at 8:30 p.m.April 2022 meeting cancelled5/18/2022 Evans excused absence5/18/2022 Lin excused absence5/18/2022 London excused absence6/15/2022 Evans excused absence7/20/2022 London excused absence7/20/2022 Schmidt excused absenceAugust 2022 meeting cancelled8/31/2022-special meeting London excused absence9/21/2022 Elkins excused absence9/21/2022 London exited at 6:11 p.m.9/22/2022 London resign10/19/2022 Evans exited at 8:10 p.m.11/16/2022 Lin excused absenceDecember 2022 meeting cancelled Totalmeetingsattended
Percentage
Appointed attended
Page F-5.5
FINANCE AND AUDIT Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Special meetings as needed at 5:30 p.m. Re-appointed Total no. of meetings 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 DeMoss, Michael 5/10/2022 4 4 100% 1 1 1 1Hill, Susannah 5/10/2022 4 4 100% 1 1 1 1Norrington, Matt 5/25/2022 4 4 100% 1 1 1 1Taylor, Cecilia 12/14/2021 4 3 75% 1 1 1Westcott, Brian 6/4/2019 5/25/2021 4 4 100% 1 1 1 1Wolosin, Jen 12/14/2021 4 3 75% 1 1 1Wong, Carol 5/25/2021 4 3 75% 1 1 1* not on committee No March and April 2022 meetingsMay 2022 meeting cancelledNo August and September 2022 meetings10/27/2022 Wolosin excused absenceNo November 2022 meetingJanuary 2023 meeting cancelledNo February 2023 meeting12/15/2022 Taylor excused absence12/15/2022 Wong excused absence Totalmeetingsattended
Percentage
Appointed attended
Page F-5.6
HOUSING Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb First Wednesday of the month at 6:30 p.m. Re-appointed
Total no.of meetings
2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 Bigelow, Lauren 4/16/2019 9 7 78% 1 1 1 1 1 1 1Campos, Jackelyn 4/26/2022 8 6 75% * 1 1 1 1 1 1Grove, Karen 7/18/2017 1 1 100% 1 * * * * **** Leitch, Heather 5/25/2021 9 6 67% 1 11 1 1 1Merriman, Nevada 5/16/2017 5/25/2021 9 7 78% 1 1 1 1 1 1 1Nguyen, Chelsea 5/25/2021 9 6 67% 11 11 1 1 Pimentel, John 6/9/2020 9 8 89% 1 1 1 1 1 1 1 1Walker, Adriana 4/26/2022 8 7 88% * 1 1 1 1 1 1 1* not on commissionattendance less than two-thirds (67%) April 2022 meeting cancelled3/2/2022 Bigelow excused absence3/2/2022 Nguyen excused absenceJuly 2022 meeting cancelled8/3/2022 Campos excused absence8/3/2022 Merriman excused absence8/3/2022 Nguyen arrived at 7:32 p.m.9/7/2022 Leitch excused absence9/7/2022 Nguyen arrived at 6:51 p.m.October 2022 meeting cancelled11/2/2022 Leitch excused absence11/2/2022 Merriman excused absence12/7/2022 Nguyen excused absence12/7/2022 Walker excused absence2/1/2023 Nguyen unexcused absence2/1/2023 Pimentel excused absence Totalmeetingsattended
Percentage
Appointed attended
Page F-5.7
LIBRARY Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Third Monday of the monthat 6:30 p.m. Re-appointed Total no. of meetings 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 Chen Rekhi, Ada 11/1/2022 1 1 100% * * * **** 1
Cohen, Alan 4/24/2018 4/26/2022 8 7 88% 111111 1
Erhart, David 4/16/2019 8 7 88% 11111 1 1
Hadrovic, Katie 4/24/2018 6/9/2020 8 7 88% 1111111
Lee, Aldora 5/25/2021 2 0 0% ***** *
Leep, Kristen 5/12/2015 4/16/2019 8 6 75% 1 1 1 1 1 1
Singh, Pavneet 9/21/2021 8 5 63% 111 1 1
Velagapudi, Vamsi 5/25/2021 8 5 63% 11 11 1
Zasslow, Sarah 4/26/2022 4 0 0% ** * *
* not on commissionattendance less than two-thirds (67%) 3/21/2022 Cohen excused absence3/21/2022 Lee excused absence3/21/2022 Singh excused absence4/18/2022 Lee excused absence4/18/2022 Leep arrived at 6:45 p.m.5/16/2022 Velagapudi excused absence5/16/2022 Zasslow excused absence6/22/2022 Lee excused absence6/22/2022 Zasslow excused absence7/18/2022 Leep excused absence7/18/2022 Singh excused absence7/18/2022 Zasslow excused absence8/15/2022 Erhart excused absence8/15/2022 Velagapudi excused absence8/15/2022 Zasslow excused absence9/1/2022 Zasslow resign9/19/2022 Singh excused absence9/19/2022 Velagapudi excused absenceOctober - December 2022 meetings cancelled1/25/2023 Hadrovic excused absenceFebruary 2023 meeting cancelled Totalmeetingsattended
Percentage
Appointed attended
Page F-5.8
PARKS AND RECREATION Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Fourth Wednesday of the month at 6:30 p.m. Re-appointed Total no.of meetings
2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 Baskin, Jennifer 5/3/2016 6/10/2020 9 4 44% 111 1Brosnan, Aurora 6/8/2021 9 7 78% 1 1 1 1 1 1 1Bryman, Marc 4/16/2019 9 7 78% 1 1 1 1 1 1 1Bunyagidj, Mayrin 5/10/2022 7 6 86% * * 1 1 1 1 1 1Diepenbrock, Peter 10/15/2019 9 9 100% 1 1 1 1 1 1 1 1 1Joshua, Peter 5/25/2021 9 6 67% 11 1 1 1 1Theriault, Kelsey 4/26/2022 7 7 100% * * 11111 11Thomas, David 6/8/2021 2 2 100% 1 1 ***** *** not on commissionattendance less than two-thirds (67%)3/23/2022 Baskin excused absence3/23/2022 Bryman excused absence4/27/2022 Baskin excused absenceMay 2022 meeting cancelled-lack of quorum6/22/2022 Baskin excused absence7/27/2022 Bunyagidj excused absence7/27/2022 Joshua excused absence7/27/2022 Brosnan exited at 7:54 p.m.9/28/2022 Bryman excused absence9/28/2022 Brosnan excused absence9/28/2022 Joshua excused absenceNovember 2022 meeting cancelledDecember 2022 meeting cancelled10/26/2022 Baskin excused absence1/25/2023 Brosnan excused absence1/25/2023 Joshua excused absence2/22/2023 Baskin excused absence Totalmeetingsattended
Percentage
Appointed attended
Page F-5.9
PLANNING Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Twice a month on Mondays (varies) at 7 p.m. Re-appointed Total no. of meetings 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 Barnes, Andrew 5/3/2016 6/10/2020 28 23 82% 212222213231DeCardy, Chris 4/16/2019 26 23 88% 2 1 3 2 1 2 2 2 3 3 2*Do, Linh Dan 4/26/2022 24 24 100% * * 3222223332Doran, Michael 1/29/2019 4 4 100% 2 2 **********Harris, Cynthia 5/25/2021 28 23 82% 222222 23231Kennedy, Camille 4/24/2018 4 4 100% 2 2 **********Riggs, Henry 5/3/2016 6/10/2020 28 26 93% 223222222322Schindler, Jennifer 11/1/2022 10 10 100% ******** 2332Tate, Michele 4/16/2019 28 22 79% 211211222332Thomas, David 4/26/2022 10 10 100% * * 32221 ***** * not on commission
4/11/2022 Barnes excused absence4/11/2022 DeCardy excused absence4/11/2022 Tate excused absence5/2/2022 Tate excused absence5/23/2022 Barnes excused absence5/23/2022 Harris excused absence5/23/2022 Tate excused absence7/11/2022 DeCardy excused absence7/25/2022 Tate excused absence8/15/2022 Tate excused absence9/12/2022 Harris excused absence9/12/2022 Thomas arrived at 7:55 p.m.9/13/2022 Thomas resign9/19/2022 Harris excused absence10/3/2022 Barnes excused absence11/7/2022 Tate excused absence11/14/2022 Riggs excused absence12/5/2022 Barnes excused absence12/5/2022 Harris excused absence1/9/2023 DeCardy excused absence1/12/2023 Riggs excused absence1/24/2023 DeCardy resign2/27/2023 Barnes excused absence2/27/2023 Harris excused absence Appointed
Percentage attended
Totalmeetingsattended
Page F-5.10

COMMISSIONS/COMMITTEES POLICIES AND

PROCEDURES, ROLES AND RESPONSIBILITIES
City Council Policy #CC-23-004
Adopted January 10, 2023
Resolution No. 6803
Purpose
To define policies and procedures and roles and responsibilities for Menlo Park appointed commissions and committees.

Authority
Upon its original adoption, this policy replaced the document known as “Organization of Advisory Commissions of the City of Menlo Park.”
Background
The City of Menlo Park currently has seven active Commissions and Committees. The active advisory bodies are:

Complete Streets Commission, Environmental Quality Commission, Finance and Audit Committee, Housing Commission, Library Commission, Parks and Recreation Commission, and Planning Commission. Those not specified in the City Code are established by City Council ordinance or resolution. Most of these advisory bodies are established in accordance with Resolution No. 2801 and its amendments. Within specific areas of responsibility, each advisory body has a primary role of advising the City Council on policy matters or reviewing specific issues and carrying out assignments as directed by the City Council or prescribed by law.

Six of the seven commissions and committees listed above are advisory in nature. The Planning Commission is both advisory and regulatory and organized according to the City Code (Ch. 2.12) and State statute (Government Code 65100 et seq., 65300-65401).

The City has an adopted Anti-Harassment and Non-Discrimination Policy (CC-21-0022), and a Travel, Meal, and Lodging Policy (CC-19-002), which are also applicable to all advisory bodies.

Policies and Procedures
Relationship to City Council, staff and media
 Upon referral by the City Council, the commission/committee shall study referred matters and return their recommendations and advise to the City Council. With each such referral, the City Council may authorize the City staff to provide certain designated services to aid in the study.  Upon its own initiative, the commission/committee shall identify and raise issues to the City Council’s attention and from time to time explore pertinent matters and make recommendations to the City Council.  At a request of a member of the public, the commission/committee may consider appeals from City actions or inactions in pertinent areas and, if deemed appropriate, report and make recommendations to the City Council.  Each commission/committee is required to develop an annual work plan which will be the foundation for the work performed by the advisory body in support of City Council annual work plan. The plan, once finalized by a majority of the commission/committee, will be formally presented to the City Council for direction and approval no later than September 30 of each year and then reported out on by a representative of the advisory body at a regularly scheduled City Council meeting at least annually, but recommended twice a year. The proposed work plan must align with the City Council’s adopted work plan. When modified, the work plan must be taken to the City Council for approval. The Planning Commission is exempt from this requirement as its functions are governed by the Menlo Park municipal code (Chapter 2.12) and State law (Government Code 65100 et seq, 65300-65401).  Commissions and committees shall not become involved in the administrative or operational matters of City departments. Members may not direct staff to initiate major programs, conduct large studies or establish department policy. City staff assigned to furnish staff services shall be available to provide general staff assistance, such as preparation of agenda/notice materials and minutes, general review of department programs and activities, and to perform limited studies, program reviews, and other services of a general staff nature.

Commissions/Committees may not establish department work programs or determine department program priorities. The responsibility for setting policy and allocating scarce City resources rests with the City’s duly elected representatives, the City Council.
 Additional or other staff support may be provided upon a formal request to the City Council.  The staff liaison shall act as the commission/committee’s lead representative to the media concerning matters before the commission/committee. Commission/Committee members should refer all media inquiries to their respective liaisons for response. Personal opinions and comments may be expressed so long as the commission/committee member clarifies that their statements do not represent the position of the City Council.  Commission/Committee members will have mandatory training every two years regarding the Brown Act and

ATTACHMENT B
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parliamentary procedures, anti-harassment training, ethics training, and other training required by the City Council or State Law. The commission/committee members may have the opportunity for additional training, such as training for chair and vice chair. Failure to comply with the mandatory training will be reported to the City Council and may result in replacement of the member by the City Council.  Requests from commission/committee member(s) determined by the staff liaison to take one hour or more of staff time to complete, must be directed by the City Council.

Role of City Council commission/committee liaison
City Councilmembers are assigned to serve in a liaison capacity with one or more city commission/committee. The purpose of the liaison assignment is to facilitate communication between the City Council and the advisory body.

The liaison also helps to increase the City Council's familiarity with the membership, programs and issues of the advisory body. In fulfilling their liaison assignment, City Councilmembers may elect to attend commission/committee meetings periodically to observe the activities of the advisory body or simply maintain communication with the commission/committee chair on a regular basis.

City Councilmembers should be sensitive to the fact that they are not participating members of the commission/committee, but are there rather to create a linkage between the City Council and commission/committee. In interacting with commissions/committee, City Councilmembers are to reflect the views of the City Council as a body. Being a commission/committee liaison bestows no special right with respect to commission/committee business.

Typically, assignments to commission/committee liaison positons are made at the beginning of a City Council term in December. The Mayor will ask City Councilmembers which liaison assignments they desire and will submit recommendations to the full City Council regarding the various committees, boards, and commissions which City Councilmembers will represent as a liaison. In the rare instance where more than one City Councilmember wishes to be the appointed liaison to a particular commission, a vote of the City Council will be taken to confirm appointments.

City Staff Liaison
The City has designated staff to act as a liaison between the commission/committee and the City Council. The City shall provide staff services to the commission/committee which will include:
 Developing a rapport with the Chair and commission/committee members  Providing a schedule of meetings to the city clerk’s office and commission/committee members, arranging meeting locations, maintaining the minutes and other public records of the meeting, and preparing and distributing appropriate information related to the meeting agenda.  Advising the commission/committee on directions and priorities of the City Council.  Informing the commission/committee of events, activities, policies, programs, etc. occurring within the scope of the commission/committee’s function.
 Ensuring the city clerk is informed of all vacancies, expired terms, changes in offices, or any other changes to the commission/committee.
 Providing information to the appropriate appointed official including reports, actions, and recommendations of the committee/commission and notifying them of noncompliance by the commission/committee or chair with City policies.
 Ensuring that agenda items approved by the commission/committee are brought forth in a timely manner taking into consideration staff capacity, City Council priorities, the commission/committee work plan, and other practical matters such as the expense to conduct research or prepare studies, provided appropriate public notification, and otherwise properly prepare the item for commission/committee consideration.  Take action minutes; upon agreement of the commission, this task may be performed by one of the members (staff is still responsible for the accuracy and formatting of the minutes)  Maintain a minute book with signed minutes
Recommendations, requests and reports
As needed, near the beginning of City Council meetings, there will be an item called “Advisory Body Reports.” At this time, commissions/committees may present recommendations or status reports and may request direction and support from the City Council. Such requests shall be communicated to the staff liaison in advance, including any written materials, so that they may be listed on the agenda and distributed with the agenda packet. The materials being Page F-5.12

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provided to the City Council must be approved by a majority of the commission/committee at a commission/committee meeting before submittal to the City Council. The City Council will receive such reports and recommendations and, after suitable study and discussion, respond or give direction.

City Council referrals
The city clerk shall transmit to the designated staff liaison all referrals and requests from the City Council for advice and recommendations. The commissions/committees shall expeditiously consider and act on all referrals and requests made by the City Council and shall submit reports and recommendations to the City Council on these assignments.

Public appearance of commission/committee members
When a commission/committee member appears in a non-official, non-representative capacity before the public, for example, at a City Council meeting, the member shall indicate that they are speaking only as an individual. This also applies when interacting with the media and on social media. If the commission/committee member appears as the representative of an applicant or a member of the public, the Political Reform Act may govern this appearance. In addition, in certain circumstances, due process considerations might apply to make a commission/committee member’s appearance inappropriate. Conversely, when a member who is present at a City Council meeting is asked to address the City Council on a matter, the member should represent the viewpoint of the particular commission/committee as a whole (not a personal opinion).

Disbanding of advisory body
Upon recommendation by the Chair or appropriate staff, any standing or special advisory body, established by the City Council and whose members were appointed by the City Council, may be declared disbanded due to lack of business, by majority vote of the City Council.

Meetings and officers

1. Agendas/notices/minutes
 All meetings shall be open and public and shall conduct business through published agendas, public notices and minutes and follow all of the Brown Act provisions governing public meetings. Special, canceled and adjourned meetings may be called when needed, subject to the Brown Act provisions.  Support staff for each commission/committee shall be responsible for properly noticing and posting all regular, special, canceled and adjourned meetings. Copies of all meeting agendas, notices and minutes shall be provided to the City Council, city manager, city attorney, city clerk and other appropriate staff, as requested.  Original agendas and minutes shall be filed and maintained by support staff in accordance with the City’s adopted records retention schedule.
 The official record of the commissions/committees will be preserved by preparation of action minutes.

2. Conduct and parliamentary procedures
 Unless otherwise specified by State law or City regulations, conduct of all meetings shall generally follow Robert’s Rules of Order.
 A majority of commission/committee members shall constitute a quorum and a quorum must be seated before official action is taken.
 The chair of each commission/committee shall preside at all meetings and the vice chair shall assume the duties of the chair when the chair is absent.
 The role of the commission/committee chair (according to Roberts Rules of Order): To open the session at the time at which the assembly is to meet, by taking the chair and calling the members to order; to announce the business before the assembly in the order in which it is to be acted upon; to recognize members entitled to the floor; to state and put to vote all questions which are regularly moved, or necessarily arise in the course of the proceedings, and to announce the result of the vote; to protect the assembly from annoyance from evidently frivolous or dilatory motions by refusing to recognize them; to assist in the expediting of business in every compatible with the rights of the members, as by allowing brief remarks when undebatable motions are pending, if they think it advisable; to restrain the members when engaged in debate, within the rules of order, to enforce on all occasions the observance of order and decorum among the members, deciding all questions of order (subject to an appeal to the assembly by any two members) unless when in doubt he prefers to submit the question for the decision of the assembly; to inform the assembly when necessary, or when referred to for the purpose, on a point of order to practice pertinent to pending business; to authenticate by their signature, when necessary, all the acts, orders, and proceedings of the assembly declaring it will and in all things obeying its commands.

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3. Lack of a quorum
 When a lack of a quorum exists at the start time of a meeting, those present will wait 15 minutes for additional members to arrive. If after 15 minutes a quorum is still not present, the meeting will be adjourned by the staff liaison due to lack of a quorum. Once the meeting is adjourned it cannot be reconvened.  The public is not allowed to address those commissioners present during the 15 minutes the commission/committee is waiting for additional members to arrive.  Staff can make announcements to the members during this time but must follow up with an email to all members of the body conveying the same information.
 All other items shall not be discussed with the members present as it is best to make the report when there is a quorum present.

4. Meeting locations and dates
 Meetings shall be held in designated City facilities, as noticed.  All commissions/committees with the exception of the Planning Commission, and Finance and Audit Committee shall conduct regular meetings once a month. Special meetings may also be scheduled as required by the commission/committee. The Planning Commission shall hold regular meetings twice a month and the Finance and Audit Committee shall hold quarterly meetings.  Monthly regular meetings shall have a fixed date and time established by the commission/committee. Changes to the established regular dates and times are subject to the approval of the City Council. An exception to this rule would include any changes necessitated to fill a temporary need in order for the commission/committee to conduct its meeting in a most efficient and effective way as long as proper and adequate notification is provided to the City Council and made available to the public.

The schedule of Commission/Committee meetings is as follows:
 Complete Streets Commission – Every second Wednesday at 6:30 p.m.  Environmental Quality Commission – Every third Wednesday at 6:00 p.m.  Finance and Audit Committee – Third Thursday of every quarter at 5:30 p.m.,  Housing Commission – Every first Wednesday at 6:30 p.m.  Library Commission – Every third Monday at 6:30 p.m.
 Parks and Recreation Commission – Every fourth Wednesday at 6:30 p.m.  Planning Commission – Twice a month on a Monday at 7 p.m.

Each commission/committee may establish other operational policies subject to the approval of the City Council.

Any changes to the established policies and procedures shall be subject to the approval of the City Council.

5. Off-premises meeting participation
While technology allows commission/committee members to participate in meetings from a location other than the meeting location (referred to as “off-premises”), off-premises participation is discouraged given the logistics required to ensure compliance with the Brown Act and experience with technological failures disrupting the meeting. In the event that a commission/committee member believes that their participation is essential to a meeting, the following shall apply:
 Any commission/committee member intending to participate from an off-premise location shall inform the staff liaison at least two weeks in advance of the meeting.
 The off-premise location must be identified in the notice and agenda of the meeting.  Agendas must be posted at the off-premise location.
 The off-premise location must be accessible to the public and be ADA compliant.  The commission/committee member participating at a duly noticed off-premises location does not count toward the quorum necessary to convene a meeting of the commission/committee.  For any one meeting, no more than one commission/committee member may participate from an off-premise location.
 All votes must be by roll call.

6. Selection of chair and vice chair
 The chair and vice chair shall be selected in May of each year by a majority of the members and shall serve for one year or until their successors are selected.
 Each commission/committee shall annually rotate its chair and vice chair.

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G. Memberships
Appointments/Oaths
 The City Council is the appointing body for all commissions/committees. All members serve at the pleasure of the City Council for designated terms.
 All appointments and reappointments shall be made at a regularly scheduled City Council meeting, and require an affirmative vote of not less than a majority of the City Council present.  Before taking office, all members must complete an Oath of Allegiance required by Article XX, §3, of the Constitution of the State of California. All oaths are administered by the city clerk or their designee.  Appointments made during the middle of the term are for the unexpired portion of that term.

Application and selection process
 The application process begins when a vacancy occurs due to term expiration, resignation, removal or death of a member.
 The application period will normally run for a period of four weeks from the date the vacancy occurs. If there is more than one concurrent vacancy in a Commission, the application period may be extended. Applications are available from the city clerk’s office and on the City’s website.  The city clerk shall notify members whose terms are about to expire whether or not they would be eligible for reappointment. If reappointment is sought, an updated application will be required.  Applicants are required to complete and return the application form for each commission/committee they desire to serve on, along with any additional information they would like to transmit, by the established deadline.

Applications sent by email are accepted.
 After the deadline of receipt of applications, the city clerk shall schedule the matter at the next available regular City Council meeting. All applications received will be submitted and made a part of the City Council agenda packet for their review and consideration. If there are no applications received by the deadline, the city clerk will extend the application period for an indefinite period of time until sufficient applications are received.  Upon review of the applications received, the City Council reserves the right to schedule or waive interviews, or to extend the application process in the event insufficient applications are received. In either case, the city clerk will provide notification to the applicants of the decision of the City Council.  If an interview is requested, the date and time will be designated by the City Council. Interviews are open to the public.
 The selection/appointment process by the City Council shall be conducted at a City Council meeting. The city clerk will ask each City Councilmember for their nominations; the number of nominations is limited to the number of vacancies. The candidate that receives a majority of nominations will be appointed. If there is a tie, multiple rounds of voting will occur.
 Following a City Council appointment, the city clerk shall notify successful and unsuccessful applicants accordingly, in writing. Appointees will receive copies of the City’s Non-Discrimination and Sexual Harassment policies, and disclosure statements for those members who are required to file under State law as designated in the City’s Conflict of Interest Code. Copies of the notification will also be distributed to support staff and the commission/committee chair.
 An orientation will be scheduled by the city clerk following an appointment (but before taking office) and a copy of this policy document will be provided at that time.

Attendance
 A compilation of attendance will be submitted to the City Council at least annually listing absences for all commissions/committee members.
 Absences, which result in attendance at less than two-thirds of their meetings during the calendar year, will be reported to the City Council and may result in replacement of the member by the City Council.  Any member who feels that unique circumstances have led to numerous absences can appeal directly to the City Council for a waiver of this policy or to obtain a leave of absence.  While it is expected that members be present at all meetings, the chair and staff liaison should be notified if a member knows in advance that they will be absent.
 When reviewing commissioners for reappointment, overall attendance at full commission meetings will be given significant consideration.

Compensation
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members shall receive reimbursement for necessary travel expenses and other expenses incurred on official duty when such expenditures have been authorized by the City Council (See Policy CC-19-002).

Conflict of interest and disclosure requirements
 A Conflict of Interest Code has been updated and adopted by the City pursuant to Government Code §87300 et seq. Copies of the conflict of interest code are filed with the city clerk. Pursuant to the adopted Conflict of Interest Code, members serving on the Complete Streets Commission, Housing Commission, and Planning Commission are required to file a Statement of Economic Interest with the city clerk to disclose personal interest in investments, real property and income. This is done within 30 days of appointment and annually thereafter. A statement is also required within 30 days after leaving office.  If a public official has a conflict of interest, the Political Reform Act may require the official to disqualify himself or herself from making or participating in a governmental decision, or using their official position to influence a governmental decision. Questions in this regard may be directed to the city attorney.

Qualifications, compositions, number
 In most cases, members shall be residents of the City of Menlo Park and at least 18 years of age.  Current members of any other City commission/committee are disqualified for membership, unless the regulations for that advisory body permit concurrent membership. Commission/Committee members are strongly advised to serve out the entirety of the term of their current appointment before seeking appointment on another commission/committee.
 Commission/Committee members shall be permitted to retain membership while seeking any elective office.

However, members shall not use the meetings, functions or activities of such bodies for purposes of campaigning for elective office.
 There shall be seven (7) members on each commission/committee.

Reappointments, resignations, removals
 Incumbents seeking a reappointment are required to complete and file an application with the city clerk by the application deadline. No person shall be reappointed to a commission/committee who has served on that same body for two consecutive terms; unless a period of one year has lapsed since the returning member last served on that commission/committee (the one-year period is flexible subject to City Council’s discretion).  Resignations must be submitted in writing to the city clerk, who will distribute copies to City Council and appropriate staff.
 The City Council may remove a member by a majority vote of the City Council without cause, notice or hearing.

Term of office
 Unless specified otherwise, the term of office for all commission/committee shall be four (4) years unless a resignation or a removal has taken place. The Finance and Audit Committee term of office shall be two (2) years.
 If a person is appointed to fill an unexpired term and serves less than two years, that time will not be considered a full term. However, if a person is appointed to fill an unexpired term and serves two years or more, that time will be considered a full term.
 Terms are staggered to be overlapping four-year terms, so that all terms do not expire in any one year.  If a member resigns before the end of their term, a replacement serves out the remainder of that term.

Vacancies
 Vacancies are created due to term expirations, resignations, removals or death.  Vacancies are posted by the city clerk in the City Council Chambers bulletin board and on the city website.  Whenever an unscheduled vacancy occurs in any commission/committee, a special vacancy notice shall be posted within 20 days after the vacancy occurs. Appointment shall not be made for at least 10 working days after posting of the notice (Government Code 54974).
 On or before December 31 of each year, an appointment list of all regular advisory commissions/committees of the City Council shall be prepared by the city clerk and posted in the City Council Chambers bulletin board and on the City’s website. This list is also available to the public. (Government Code 54972, Maddy Act).

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Roles and Responsibilities
Complete Streets Commission
The Complete Streets Commission is charged primarily with advising the City Council on realizing the City's adopted goals for complete streets, vision zero, climate action plan, and provide input on major land use and development projects as it relates to transportation. The Complete Streets Commission's responsibilities include:
 To advance the goals of the city’s newly adopted climate action plan by making alternatives to driving safer and more attractive
 Advise City Council on the implementation of the transportation master plan.  Continue to advocate for and advise the City Council on planning and installing pedestrian and bicycle rail crossing and safe cycling/pedestrian infrastructure.
 Continue to support City Council in ongoing initiatives to improve access to Downtown and support downtown businesses.
 Continue to support the implementation of the Safe Routes to School strategy and advocate for community engagement, program continuity and engineering implementation.  Continue to support City Council’s role as a stakeholder with regard to regional multi-modal and transportation demand management programs projects to increase
Environmental Quality Commission
The Environmental Quality Commission is charged primarily with advising the City Council on matters involving environmental protection, improvement and sustainability. Specific focus areas include:
 Preserving heritage trees
 Using best practices to maintain city trees
 Preserving and expanding the urban canopy
 Making determinations on appeals of heritage tree removal permits  Administering annual Environmental Quality Awards program  Organizing annual Arbor Day Event; typically, a tree planting event  Advising on programs and policies related to protection of natural areas, recycling and waste reduction, environmentally sustainable practices, air and water pollution prevention, climate protection, and water and energy conservation.

Finance and Audit Committee
The Finance and Audit Committee is charged primarily to support delivery of timely, clear and comprehensive reporting of the City’s fiscal status to the community at large. Specific focus areas include:
 Review the process for periodic financial reporting to the City Council and the public, as needed  Review financial audit and annual financial report with the City’s external auditors  Review of the resolution of prior year audit findings  Review of the auditor selection process and scope, as needed Housing Commission
The Housing Commission is charged primarily with advising the City Council on housing matters including housing supply and housing related problems. Specific focus areas include:
 Community attitudes about housing (range, distribution, racial, social-economic problems)  Programs for evaluating, maintaining, and upgrading the distribution and quality of housing stock in the City  Planning, implementing and evaluating City programs under the Housing and Community Development Act of 1974
 Review and recommend to the City Council regarding the Below Market Rate (BMR) program  Initiate, review and recommend on housing policies and programs for the City  Review and recommend on housing related impacts for environmental impact reports  Review and recommend on State and regional housing issues  Review and recommend on the Housing Element of the General Plan Library Commission
The Library Commission is charged primarily with advising the City Council on matters related to the maintenance and operation of the City’s libraries and library systems. Specific focus areas include:
 The scope and degree of library activities
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 Maintenance and protection of City libraries
 Evaluation and improvement of library service
 Acquisition of library materials
 Coordination with other library systems and long range planning  Literacy and ESL programs
Parks and Recreation Commission
The Parks and Recreation Commission is charged primarily with advising the City Council on matters related to City programs and facilities dedicated to recreation. Specific focus areas include:
 Those programs and facilities established primarily for the participation of and/or use by residents of the City, including adequacy and maintenance of such facilities as parks and playgrounds, recreation buildings, facilities and equipment
 Adequacy, operation and staffing of recreation programs  Modification of existing programs and facilities to meet developing community needs  Long range planning and regional coordination concerning park and recreational facilities Planning Commission
The Planning Commission is organized according to State Statute.  The Planning Commission reviews development proposals on public and private lands for compliance with the General Plan and Zoning Ordinance.
 The Commission reviews all development proposals requiring a use permit, architectural control, variance, minor subdivision and environmental review associated with these projects. The Commission is the final decision-making body for these applications, unless appealed to the City Council.  The Commission serves as a recommending body to the City Council for major subdivisions, rezoning’s, conditional development permits, Zoning Ordinance amendments, General Plan amendments and the environmental reviews and Below Market Rate (BMR) Housing Agreements associated with those projects.  The Commission works on special projects as assigned by the City Council.

Special Advisory Bodies
The City Council has the authority to create standing committees, task forces or subcommittees for the City, and from time to time, the City Council may appoint members to these groups. The number of persons and the individual appointee serving on each group may be changed at any time by the City Council. There are no designated terms for members of these groups; members are appointed by and serve at the pleasure of the City Council.

Any requests of city commissions or committees to create such ad hoc advisory bodies shall be submitted in writing to the city clerk for City Council consideration and approval.

Procedure history
Action Date Notes
Procedure adoption 1991 Resolution No. 3261
Procedure adoption 2001
Procedure adoption 2011
Procedure adoption 2013 Resolution No. 6169
Procedure adoption 2017 Resolution No. 6377
Procedure adoption 6/8/2021 Resolution No. 6631
Procedure adoption 3/1/2022 Resolution No. 6706
Procedure adoption 3/8/2022 Resolution No. 6718
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Procedure adoption 9/20/2022 Resolution No. 6776
Procedure adoption 1/10/2023 Resolution No. 6803
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Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-073-CC
Regular Business: Consider an appeal of the Complete Streets Commission’s approval to remove four on-street
parking spaces at 660 Roble Avenue
Recommendation
Staff recommends that the City Council take the following actions regarding an appeal of the Complete Streets Commission’s (CSC) approval to remove parallel on-street parking spaces adjacent to the 660 Roble Avenue driveway that is serving an eight-unit multifamily building:
• Deny the appeal, as the no parking zones are important for addressing resident safety concerns by providing the required sight distance for drivers turning onto Roble Avenue; • Adopt a resolution (Attachment A) to remove two spaces to the left and two spaces to the right of the driveway.

Policy Issues
Section 11.24.026 of the City’s Municipal Code authorizes the CSC to designate a “No Parking Zone” (i.e., red curb) adjacent to driveways, intersections, and crosswalks under specific criteria for safety concerns.

Section 11.24.028 of the Municipal Code permits any Menlo Park resident, business owner, or property owner to appeal the CSC’s decision to the City Council within 15 days.

The proposed no parking zones are consistent with the policies and programs (i.e., CIRC-1.1, CIR-4.4) stated in the 2016 general plan circulation element. These policies and programs seek to maintain and improve a circulation system through the street classification system that provides safe and efficient movement of people and goods throughout Menlo Park for residential and commercial purposes.

Background
Request
Staff received resident feedback concerning inadequate lines of sight for drivers turning onto Roble Avenue from the 660 Roble Avenue driveway. The residents stated that, due to parked vehicles adjacent to both sides of the driveway, drivers are forced to encroach onto Roble Avenue before they can clearly see approaching vehicles from both directions. Currently, the driveway has 3 feet of red curb to the east (right) and 10 feet of red curb to the west (left). It is located approximately 260 feet from El Camino Real to the east and 240 feet from Curtis Street to the west (Attachment B).

This segment of Roble Avenue has a prima facie speed of 25 miles per hour (mph), and will soon be signed as a 15 mph school zone as one of the main access roads to Lydian Academy located at the northwest corner of El Camino Real and Roble Avenue. Prima facie speed is the default speed established by the California Vehicle Code for local access roads, when a speed limit sign is not present.

AGENDA ITEM G-1 Page G-1.1
Staff Report #: 23-073-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Analysis
Evaluation
According to the American Association of State Highway and Transportation Officials’ (AASHTO) policy on Geometric Design of Highway and Streets, 155 feet of stopping sight distance is required for 25 mph roadways or 80 feet for 15 mph roadways. Given a 15 mph school zone would only be in effect when children are present, staff used 25 mph for purposes of the evaluation.

Based on field investigation, the line of sight falls below the minimum 155 feet when vehicles are parked adjacent to the driveway. To get a clear view of approaching vehicles, drivers exiting the driveway must encroach onto Roble Avenue before proceeding, as shown in the exhibit for Attachment A.

To achieve at least 155 feet stopping sight distance in each direction requires adding 30 feet of additional new red curb to the east and 38 feet of additional red curb to the west, or approximately two parking spaces on each side.

Complete Streets Commission decision and appeal
On September 14, 2022, the CSC discussed and unanimously voted to approve staff’s recommendation.

One member of the public spoke in opposition of the parking removal.

On September 22, 2022, the City received an appeal (Attachment C) to the CSC’s approval from another member of the public. The appellant stated that “[t]he driveway is located on the right and the parking spaces on the left do not have any impact on line of sight.” Pursuant to Menlo Park Municipal Code §11.24.028, “any Menlo Park resident, business owner, or property owner may appeal the decision of the complete streets (transportation) commission to the city council in writing within fifteen (15) days after the decision of the commission. Such a request shall be submitted to the city clerk and it shall state the reasons for the appeal. The matter will be reviewed by the city council at its earliest opportunity. Parking restrictions shall not be implemented until all appeals are completed and/or the time for filing an appeal has expired.”
The appellants have timely filed their appeal. Therefore, the City Council should consider the appeal and either uphold the appeal, deny the appeal or modify the decision of the CSC. The City Council may review the CSC decision de novo and consider any facts or evidence it deems relevant and appropriate when evaluating the appeal.

Appeal evaluation
While the appellant correctly stated the driveway is located on the far right edge of the building frontage, parked vehicles to the left and right of the driveway do impede sight visibility, as demonstrated in Attachment D. As a result, staff recommends that the City Council deny the appeal and uphold the CSC’s decision to establish a safe minimum line of sight.

If approved, staff will coordinate with the City’s signing and striping on-call contractor for implementation.

Impact on City Resources
There is no fee for filing this appeal. If the appeal is denied, the proposed no parking zones will be implemented through the City’s annual signage and striping program.

Page G-1.2
Staff Report #: 23-073-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Environmental Review
The proposed no parking zones are categorically exempt under the California Environmental Quality Act Article 19, §15301 Existing Facilities - Class 1. Class 1 allows for minor alterations of existing facilities, including highways and streets, sidewalks, gutters, bicycle and pedestrian access, and similar facilities, as long as there is negligible or no expansion of use.

Public Notice
Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. Additional public outreach was achieved by sending notification postcards to the properties within 500 feet of the project area. In addition, posters with the proposed modifications and meeting information were placed on A-frames at the site.

Attachments
A. Resolution
B. Project map
C. Appeal letter
D. Sight distance exhibit
Report prepared by:

Kevin Chen, Senior Transportation Engineer
Report reviewed by:

Hugh Louch, Assistant Public Works Director – Transportation Page G-1.3
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AUTHORIZING THE INSTALLATION OF NO PARKING ZONES AT 660 ROBLE AVENUE
WHEREAS, the City of Menlo Park received a resident request to evaluate the adequacy of sight distance for the 660 Roble Avenue driveway that is serving an eight-unit multifamily building; and,
WHEREAS, a field investigation revealed limited sight distance in both directions due to vehicles parked adjacent to the driveway; and,
WHEREAS, to achieve at least 155 feet stopping sight distance, extending the existing no parking zones adjacent to both sides of the driveway are required (i.e., 30 feet of new red curb with 3 feet of existing red curb to the east, 38 feet of new red curb with 10 feet of existing red curb to the west); and,
WHEREAS, California Vehicle Code §22507 authorizes local jurisdictions to install parking restrictions on local streets; and,
WHEREAS, Section 11.24.026 of the Menlo Park Municipal Code authorizes the Complete Streets Commission (CSC) to designate no parking zones of up to five spaces outside of the "Downtown/Station Area" in the El Camino Real/Downtown Specific Plan; and, WHEREAS, on September 14, 2022, the CSC authorized the installation of the recommended no parking zones pursuant to the authority conferred to the City (the “CSC Action”); and, WHEREAS, on September 22, 2022, the City received an official appeal to the CSC’s decision per Section 11.24.028 of the Menlo Park Municipal Code (Appeal No. 20220922) and, WHEREAS, the City Council finds and declares that the installation of no parking zones as contemplated and approved by the CSC Action is necessary to address safety issues created by a lack of sight distance at 660 Roble Avenue; and,
WHEREAS, the City of Menlo Park, acting by and through its City Council, having considered and been fully advised in the matter and good cause appearing therefore.

NOW, THEREFORE, BE IT RESOLVED that the City Council finds the foregoing recitals are true and correct, and they are hereby incorporated by reference into this Resolution.

NOW, BE IT FURTHER RESOLVED that the City Council hereby denies Appeal No. 20220922, affirms the CSC Action, and authorizes the installation of no parking zones at 660 Roble Avenue as depicted on Exhibit A.
//
//
//
Page G-1.4 ATTACHMENT A
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the twenty-eighth day of March, 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of March, 2023.
____________________________
Judi A. Herren, City Clerk
Exhibits:

A. 660 Roble Avenue no parking zones
Page G-1.5

EXHIBIT A
Page G-1.6
Roble Ave. Parking Removal
Existing Red Curb
Planned Parking Removal 0 75 150
Feet
¯

ROBLE AVE

CURTIS ST
660 ROBLE AVE LIVE OAK AVE

EL CAMINO REAL
LYDIAN

ACADEMY MENLO AVE

SANTA CRUZ AVE
ATTACHMENT B Page G-1.7
Hi Juli,
We would like to appeal to the proposed parking removal on Roble Ave.

The City proposed to remove 2 parking spaces in front of 660 Roble Ave which is unnecessary.

The drive way is located on the right and the parking spaces on the left do not have any impact on line of sight. Please don’t take away valuable parking spaces.

Best,
Jenny
ATTACHMENT C Page G-1.8
ATTACHMENT D Page G-1.9
CONSIDER AN APPEAL OF 660 ROBLE
AVE. ON-STREET PARKING REMOVALKevin Chen, Senior Transportation Engineer G1-PRESENTATION
AGENDA
 Background Project timeline Evaluation Recommendations N

BACKGROUND
3 660 Roble Ave. (view to the left) 660 Roble Ave. (view to the right)  Minimum stopping sight distance for 25 mph: 155 feet

BACKGROUND
4  Sept. 14, 2022: Complete Streets Commission approved project  Sept. 22, 2022: The City received an appeal, for the following reason:– given driveway location, parking spaces on the left do not have impact to line of sight

PROJECT TIMELINE
5  Stopping sight evaluations account for advancing sight lines beyond stop bar

EVALUATIONS
6  Deny the appeal
 Adopt resolution to remove ~four parking spacesRECOMMENDATIONS 7 THANK YOU
Administrative Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-075-CC
Regular Business: Amend the fiscal year 2022-23 budget
Recommendation
Staff recommends the City Council adopt a resolution (Attachment A) to amend the fiscal year 2022-23 budget:

1. Department requests
A. Revenues of $1.2 million in public works for the main library improvement project, city manager’s office for a recycling grant, and police department for a special equipment grant.

B. Expenditures of $4.1 million, including $1 million to the Menlo Park Atherton Education Foundation, professional services, and adjustments to personnel costs and operating expenses.

2. Non-departmental adjustments
A. Revenues of $5.5 million, including receiving the final American Rescue Plan Act (ARPA) grant disbursement of $4.1 million, additional investment earnings of $400,000, and a $1 million disbursement from the City’s California Employer’s Retiree Benefit Trust (CERBT).

B. Expenditures of $254,000 for unbudgeted operating expenses.

The net impact of the recommended amendments results in a forecasted General Fund deficit of approximately $15,000 for fiscal year 2022-23, compared to a budgeted deficit of $6.4 million. This is primarily due to approximately $1.6 million more in revenues (vehicle license fee, transient occupancy tax and interest income) and salary savings of roughly $5.5 million.

Policy Issues
The City Council maintains responsibility for all budgetary appropriations. Under section 2.08.080(8) of the Menlo Park Municipal Code (MPMC), the city manager has the responsibility “to prepare and submit to the city council the annual budget.” It is a best practice for public agencies to conduct mid-year budget reviews considering possible amendments to reflect the latest information available. This process improves fiscal line item management and informs future spending plans. The city manages its budget at the fund, department, account number and project level.

Background
The City Council approved the fiscal year 2022-23 budget at its June 28, 2022, meeting by adopting Resolution No. 6751. The adopted General Fund operating budget was balanced with the use of $6.4 million in reserves. Throughout the budget process, staff anticipated the need to adopt mid-year budget amendments to adjust to the latest information available.

Analysis
Staff recommends several mid-year budget amendments to the City’s adopted budget and is providing a AGENDA ITEM G-2 Page G-2.1
Staff Report #: 23-075-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov year-to-date budget versus actual analysis. Proposed amendments by department are depicted in Attachment B and summarized by Fund in Attachment C. Finally, a fiscal year-end forecast that incorporates the proposed amendments is provided in Attachment E.

December year-to-date (YTD) budget versus actual (Attachment E) As of December 2022, the General Fund is experiencing a temporary surplus primarily due to a 24 percent vacancy rate compared to an anticipated 5 percent vacancy rate in positions funded out of the General Fund. However, these funds will be drawn down by the close of the fiscal year. In the General Fund, the City has 191 full-time equivalent personnel (FTEs) currently filled compared to the 250 FTEs authorized in the adopted budget, compared to 290.5 FTEs across all funds. Additionally, YTD investment earnings are $0.6 million compared to an adopted annual budget of $0.84 million.

Proposed departmental amendments
The total proposed budget amendments equate to a net change of $2.36 million across all funds, of which the General Fund represents a negative $1 million (Attachments B and C). This net increase is primarily due to non-departmental amendments, as explained below. However, staff is forecasting a negative General Fund year-end balance of approximately $15,000. The proposed amendments are illustrated in detail by department and fund in Attachments B and C, respectively, as well as summarized below:

Non departmental
• The City’s investment portfolio is yielding higher than expected earnings while remaining in compliance with its investment policy. Staff is recommending a conservative revenue amendment of $400,000. • As demonstrated in Attachment D, the City is overfunded in its CERBT by approximately $1.7 million.

These funds can only be put toward health care premiums. The City has disbursed funds twice in the past for a total of $1.4 million to assist with premiums. For the mid-year adjustment, staff recommends a $1 million disbursement.
• The City received its final ARPA grant disbursement of $4.1 million. Note: At its June 28, 2022, meeting, the City Council directed staff to dedicate a portion of ARPA funds specifically for residents of Menlo Park in the fiscal year 2023-24 budget. Staff will include a City Council consideration of ARPA funds for eligible expenditures during the fiscal year 2023-24 budget development process. ARPA funds must be fully expended by December 31, 2024, and any unspent balance is forfeited. • Minor adjustments for miscellaneous, unanticipated expenses.

City manager’s office
• The City Council approved a $1 million grant to the Menlo Park Atherton Education Foundation. This amendment reduces the General Fund Project related reserves. • Amendments to the Community Funding program include an increase to the grant program approved by City Council as well as funding for hotel reimbursements due to prolonged power outages. • Minor adjustments include legal support, a recycling grant and other administrative expenses.

Administrative services department
• The main amendment is for temporary help and overtime that the department is relying on more due to staffing changes.
• Minor adjustments include the management development program and technology and utility costs.

Library and community services
• Minor amendments include expenses covered by existing grants for Big Lift and Belle Haven Child Development Center and a new appropriation to support the Belle Haven Community Development Fund Page G-2.2
Staff Report #: 23-075-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov mini-grant program’s 2023 grant cycle.

Community development
• A main amendment establishes an expense budget associated with credit card processing fees. These fees are applied to applicant credit card transactions related to building permits and charged to the City. • A minor amendment provides for an increase to M-Group’s professional service agreement, approved by the City Council March 14, 2023, for the Housing Element Update for the preparation of the Water Supply Assessment, responses to the State Housing and Community Development’s Housing Element letter, and anticipates review and coordination on the Environmental Justice Element by Change Lab Solutions.
• A minor amendment includes payment of property taxes associated with two City-owned below market rate duplexes and one City-owned below market rate condominium unit from the Below Market Rate Housing Fund.

Public works
• The main amendment establishes a budget for City water accounts that is covered by the Water Operations Fund.
• Other amendments include overtime and temporary help, along with landscaping and park-related expenses.

Police
• The main amendments are for communications and administration division overtime and temporary help. • A minor amendment includes a grant for special equipment.

Capital projects
• The main amendment establishes a budget of approximately $1 million for the Main Library Improvement Project, which is being funded by a State grant and remaining bond proceeds.

Fiscal year 2022-23 forecast (Attachment E)
The General Fund forecast through June 30, 2023, was prepared using December YTD actuals and incorporates the latest information available. The additional $1.3 million in vehicle license fee (VLF), $1 million in transient occupancy tax (TOT), and reduction in Redevelopment Property Tax Trust Fund (RPTTF) of $1 million is confirmed from San Mateo County and other sources. Given the YTD investment earnings, staff conservatively estimates $0.4 million in investment earnings through the end of the fiscal year.

The forecast for wages and benefits use December YTD actuals and assumes a revised vacancy rate of 14 percent compared to the current rate of 24 percent. This vacancy rate equates to 35 vacancies and forecasted level of 215 FTEs. Vacancies adversely impact the organization's ability to deliver services to the community and maintain vital infrastructure. Staff is addressing this challenge through internal advancements, interim/acting assignments, and recruitment efforts. Fringe benefits includes the additional $1 million payment for pension unfunded actuarial liability (UAL).

The fiscal year 2022-23 General Fund forecast results in $76.64 million in revenues offset by $76.66 million in expenses, closing at a deficit of approximately $15,000.

After adjusting the General Fund reserve levels to comply with City Council policy, the unassigned fund balance reserve increases to $2.1 million at June 2023 compared to a budgeted $0.36 million. This is a Page G-2.3
Staff Report #: 23-075-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov result of spending down project related and strategic pension reserves by approximately $2.0 million and adjusting economic reserves by $0.75 million as directed by City Council policy.

Table 1: General Fund balance reserves
Item FY 2021-22 (Actual) FY 2022-23 (Forecast)
Ending fund balance (June 30) $34,232,360 $34,217,086
Fund balance reserve components
Non-spendable prepaids $446,047 $446,047
Project related, encumbrances $1,540,643 $540,643
Strategic pension funding reserve $3,250,860 $2,288,492 Emergency contingency reserve $12,064,534 $12,064,534
Economic stabilization reserve $16,000,000 $16,750,000
Unassigned fund balance $930,276 $2,127,370
Impact on City Resources
The total proposed budget amendments equate to a net change of $2.36 million across all funds, of which the General Fund represents a negative $1 million, primarily due to non-departmental amendments. For the final General Fund year-end balance, staff is forecasting a negative $15,000.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution
B. Recommended budget amendments by department
C. Recommended budget amendments by fund
D. CERBT account summary as of December 31, 2022
E. General Fund fiscal year 2022-23 budget, actual, forecast Report prepared by:

Marvin Davis, Interim Finance Director
Page G-2.4
Staff Report #: 23-075-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Report reviewed by:

Brittany Mello, Administrative Services Director
Stephen Stolte, Assistant City Manager
Page G-2.5
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AMENDING THE FISCAL YEAR 2022–23 ADOPTED BUDGET
WHEREAS, the City of Menlo Park, acting by and through its City Council, having considered the proposed budget document dated June 14, 2022, and related written and oral information at the meeting held June 28, 2022, adopted the fiscal year 2022-23 operating budget; and WHEREAS, the City of Menlo Park, acting by and through its City Council, having considered the proposed budget amendments in Exhibit A and related written and oral information at the meeting held March 28, 2023, and the City Council having been fully advised in the matter and good cause appearing;
WHEREAS, the City of Menlo Park, acting by and through its City Council, wanting to reflect the $4,150,250 disbursement of the American Rescue Plan Act (ARPA) funds in its budgetary accounts; and
WHEREAS, the City of Menlo Park, acting by and through its City Council, wanting to use $1,000,000 of its California Employer’s Retiree Benefit Trust (CERBT) for health insurance premiums, understanding the CERBT is currently overfunded by a total of $1,687,000 as indicated in its December 31, 2022, account summary;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Menlo Park that the City Council does hereby

1. Amend the fiscal year 2022-23 budget as summarized in Exhibit A.

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of March, 2023.

Judi A. Herren, City Clerk
Exhibits:

A. Budget amendments
Page G-2.6 ATTACHMENT A
Resolution No. XXXX

Page 2 of 2 ends

Fiscal Year 2022-23 Budget Amendment
Fund number and name 2022-23
Revenue
2022-23
Expenditure
Net change
(100) General* $1,400,000 $2,424,500 ($1,024,500)
(213) CalRecycle SB 1383 Local Grant $25,000 $25,000 -
(222) Below Market Rate Housing - $10,300 ($10,300)
(251) Big Lift - $15,000 ($15,000)
(253) Belle Haven Child Development Center - $60,000 ($60,000) (327) Supplemental Law Enforcement Services $152,261 $145,203 $7,058 (358) Landscape/Tree Assessment - $24,500 ($24,500)
(397) American Rescue Plan Act $4,150,250 - $4,150,250
(400) Library General Obligation Bond 1990 $360,000 $360,000 - (501) General CIP $536,000 $536,000 -
(510) Library Addition $121,000 $121,000 -
(610) Water Operations - $550,000 ($550,000)
(702) General Liability Internal Services Fund - $50,000 ($50,000) (704) Information Tech Internal Services Fund - $62,880 ($62,880) Total $6,744,511 $4,384,383 $2,360,128
*Note: $1,000,000 of General Fund expense is covered by project reserves for the Menlo Park Atherton Education Foundation Grant.

Page G-2.7 EXHIBIT A
Department request 2022-23 Revenue 2022-23 Expenditure Fund Non Departmental
Investment Earnings 400,000 100
OPEB Trust for Health Insurance Premiums 1,000,000 100
American Rescue Plan Act Grant 4,150,250 397
HDL Service, FA Admin, Citizen Support, Membership, Misc. 254,000 100 Total 5,550,250 254,000
City Manager
Menlo Park Atherton Education Foundation Grant 1,000,000 100 Community Funding Subcommittee Approval, Hotel Reimbursements 80,000 100 Legal Support on General Liability Claims 50,000 702
Gas and Electric Allocations 15,000 100
District Advertising, HDL Contract 17,500 100
Recycling Grant & Expense 25,000 25,000 213
Total 25,000 1,187,500
Administrative Services Department
Employee Education Reimbursement 14,000 100
Overtime and Temporary Help 175,000 100
Monday.com Subscription 26,880 704
Telephone and Alarm Allocations, Internet Upgrade 36,000 704 Total - 251,880
Library and Community Services
Big Lift Grant & Expense 15,000 251
Belle Haven Child Development Center - Cal. Dept. of Ed. Grant 30,000 253 Belle Haven Community Development Fund Mini-Grants 30,000 253 Total - 75,000
Community Development
Contract Services for Housing Element Update 72,000 100 Credit Card Processing Fees Associated with Building Permits 125,000 100 Property Taxes for City-Owned Below Market Rate Housing Units 10,300 222 Total - 207,300
Public Works and Capital Projects
City Water Purchases (medians, buildings, etc.) 520,000 601 Overtime and Temporary Help 152,000 100
Overtime (trees) 24,500 358
Overtime (water) 30,000 601
Landscaping Equipment and Supplies 20,000 100
Main Library Improvement Project & Grant CPB007 509,000 509,000 501 Main Library Improvement Bond Support CPB007 360,000 360,000 400 Main Library Improvement Bond Support CPB007 121,000 121,000 510 Main Library Improvement cost to CPB002 Support CPB007 27,000 27,000 501 Total 1,017,000 1,763,500
Police
Special Equipment Grant 152,261 145,203 327
Communications Overtime and Temp Help 400,000 100
Administration Overtime 100,000 100
Total 152,261 645,203
Total 6,744,511 4,384,383
Fiscal Year 2022-23 Department budget amendments

ATTACHMENT B
Page G-2.8
Fund number and name 2022-23 Revenue 2022-23 Expenditure Net change (100) General * 1,400,000 2,424,500 (1,024,500)
(213) CalRecycle SB 1383 Local Grant 25,000 25,000 -
(222) Below Market Rate Housing - 10,300 (10,300)
(251) Big Lift - 15,000 (15,000)
(253) Belle Haven Child Development Center - 60,000 (60,000) (327) Supplemental Law Enforcement Services 152,261 145,203 7,058 (358) Landscape/Tree Assessment - 24,500 (24,500)
(397) American Rescue Plan Act 4,150,250 - 4,150,250
(400) Library General Obligation Bond 1990 360,000 360,000 - (501) General CIP 536,000 536,000 -
(510) Library Addition 121,000 121,000 -
(601) Water Operations - 550,000 (550,000)
(702) General Liability Internal Services Fund - 50,000 (50,000) (704) Information Tech Internal Services Fund - 62,880 (62,880) Total 6,744,511 4,384,383 2,360,128
Fiscal Year 2022-23 Fund budget amendments
* Note: $1,000,000 of General Fund expense is covered by project reserves for the Menlo Park Atherton Education Foundation Grant

ATTACHMENT C
Page G-2.9
CERBT Account Update Summary
City of Menlo Park
as of December 31, 2022

ATTACHMENT D
Page G-2.10

Page 2 of 8 ends

OPEB Valuation Report Summary
OPEB Actuarial Valuation Report by Segal Consulting
Valuation Date 6/30/2019
Measurement Date N/A
Total OPEB Liability (TOL) $20,360,000
Valuation Assets $22,047,000
Net OPEB Liability (NOL) ($1,687,000)
Funded Status 108%
Actuarially Determined Contribution (ADC) $669,000
CERBT Asset Allocation Strategy Strategy 3
Discount Rate 5.50%
CERBT Account Summary
As of December 31, 2022 Strategy 3
Initial contribution (05/14/2008) $10,400,000
Additional contributions $2,488,040
Disbursements ($1,417,876)
CERBT expenses ($239,796)
Investment earnings $10,628,931
Total assets $21,859,299
Annualized net rate of return (05/14/2008-12/31/2022 = 14.63 years) 4.56% Page G-2.11

Page 3 of 8 ends

Cash Flow Summary by Fiscal Year
Fiscal Year Contributions Disbursements
Cumulative
Investment Gains
(Losses)
Cumulative Fees Cumulative Ending
Assets
2006-07 $0 $0 $0 $0 $0
2007-08 $10,400,000 $0 ($611,159) ($1,198) $9,787,642
2008-09 $564,002 $0 ($2,761,551) ($7,804) $8,194,647
2009-10 $330,994 $0 ($1,485,212) ($17,154) $9,792,630
2010-11 $239,624 $0 $963,218 ($31,733) $12,466,105
2011-12 $64,033 $0 $983,049 ($46,194) $12,535,508
2012-13 $90,574 $0 $2,457,785 ($66,711) $14,080,300
2013-14 $99,090 $0 $5,066,619 ($88,060) $16,766,877
2014-15 $542,000 ($552,669) $5,069,374 ($105,347) $16,741,674 2015-16 $0 $0 $5,244,551 ($119,193) $16,903,006
2016-17 $277,723 $0 $7,035,234 ($134,227) $18,956,379
2017-18 $280,000 $0 $8,552,326 ($151,305) $20,736,392
2018-19 $0 $0 $9,841,363 ($168,975) $22,007,760
2019-20 $0 $0 $10,627,977 ($187,916) $22,775,433
2020-21 $0 ($865,207) $14,027,508 ($208,877) $25,288,795 2021-22 $0 $0 $11,333,971 ($230,284) $22,573,852
as of
12/31/2022 $0 $0 $10,628,931 ($239,796) $21,859,299
Page G-2.12

Page 4 of 8 ends

CERBT/CEPPT Investment Returns Outperform Benchmarks
Periods ended November 30, 2022
Fund Assets 1
Month
3 Months FYTD 1 Year
3 Years
5 Years
10 Years ITD
CERBT Strategy 1
(Inception June 1, 2007) $13,459,360,123 6.45% 0.06% 2.00% -12.85% 3.73% 4.66% 6.37% 4.86% Benchmark 6.44% 0.08% 1.99% -13.00% 3.48% 4.40% 6.03% 4.46% CERBT Strategy 2
(Inception October 1, 2011) $1,721,150,600 6.15% -0.99% 0.17% -13.71% 1.97% 3.62% 5.04% 6.07% Benchmark 6.12% -0.98% 0.16% -13.78% 1.80% 3.42% 4.74% 5.80% CERBT Strategy 3
(Inception January 1, 2012) $754,489,489 5.75% -1.73% -1.06% -13.26% 0.96% 2.89% 3.86% 4.52% Benchmark 5.71% -1.74% -1.09% -13.31% 0.82% 2.73% 3.56% 4.25% CERBT Total $15,935,000,212
CEPPT Strategy 1
(Inception October 1, 2019) $70,265,817 5.55% 0.06% 1.31% -12.13% 1.96% - - 2.58% Benchmark 5.53% 0.01% 1.29% -12.30% 1.85% - - 2.50%
CEPPT Strategy 2
(Inception January 1, 2020) $26,939,687 4.67% -0.55% -0.26% -11.87% - - - -0.50% Benchmark 4.66% -0.60% -0.31% -11.97% - - - -0.63%
CEPPT Total $97,205,504
Page G-2.13

Page 5 of 8 ends

CERBT Portfolios
2022 Capital Market Assumptions CERBT Strategy 1 CERBT Strategy 2 CERBT Strategy 3 Expected Return 6.0% 5.5% 5.0%
Risk 12.1% 9.9% 8.4%
CERBT Portfolio Details
Asset Classification Benchmark CERBT
Strategy 1
CERBT
Strategy 2
CERBT
Strategy 3
Global Equity MSCI All Country World
Index IMI (Net)
49%
±5%
34%
±5%
23%
±5%
Fixed Income Bloomberg Long Liability
Index
23%
±5%
41%
±5%
51%
±5%
Global Real Estate
(REITs)

FTSE EPRA/NAREIT
Developed Index (Net)
20%
±5%
17%
±5%
14%
±5%
Treasury Inflation
Protected Securities
(TIPS)
Bloomberg US TIPS
Index, Series L
5%
±3%
5%
±3%
9%
±3%
Commodities S&P GSCI Total Return
Index
3%
±3%
3%
±3%
3%
±3%
Cash 91-Day Treasury Bill 0%
+2%
0%
+2%
0%
+2%
Page G-2.14

Page 6 of 8 ends

Total Participation Cost Fee Rate
• Total all-inclusive cost of participation
- Combines administrative, custodial, and investment fees - Separate trust funds
- Self-funded, fee rate may change in the future
- Fee is applied daily to assets under management
• 10 basis points - CERBT
• 25 basis points - CEPPT
CEPPT/CERBT Consistently Low Fee Rate History
Fiscal Year CERBT CEPPT
2007-2008 2.00 basis points -
2008-2009 6.00 basis points -
2009-2010 9.00 basis points -
2010-2011 12.00 basis points -
2011-2012 12.00 basis points -
2012-2013 15.00 basis points -
2013-2014 14.00 basis points -
2014-2015 10.00 basis points -
2015-2016 10.00 basis points -
2016-2017 10.00 basis points -
2017-2018 10.00 basis points -
2018-2019 10.00 basis points -
2019-2020 10.00 basis points 25.00 basis points
2020-2021 10.00 basis points 25.00 basis points
2021-2022 10.00 basis points 25.00 basis points
2022-2023 10.00 basis points 25.00 basis points
Page G-2.15

Page 7 of 8 ends

620 Prefunding Program Employers
598 CERBT and 79 CEPPT
• State of California
• 156 Cities or Towns
• 10 Counties
• 81 School Employers
• 32 Courts
• 340 Special Districts and other Public Agencies
o (103 Water, 37 Sanitation, 34 Fire, 25 Transportation) Financial Reporting
• CERBT is the Plan
– Provides audited and compliant GASB 74 report in a Schedule of Changes in Fiduciary Net Position (FNP)
– Published in February each year
CERBT FNP Fiscal Year Availability
2018-19
2019-20
2020-21
Available at
https://www.calpers.ca.gov/cerbt
2021-22 February 2023
Page G-2.16
City of Menlo Park
General Fund FY 2022-23 Revenue budget, actual, forecast at December 2022 Reserve Breakdown: FY 2021‐22 audited
Non‐spendable prepaids 446,047
Project related, encumb 1,540,643
Strategic pension funding 3,250,860 Actual %
Emergency (Policy: 15‐20%) 12,064,534 15%
Economic (Policy: 20‐25%) 16,000,000 20%
Unassigned 930,276
Total Reserve 34,232,360
FY 2023 FY 2023 Jul‐Dec FY 2023 Fcst ‐ Budget
Adopted Amended Actual Forecast Adopted Notes
20,020,457 20,020,457 13,273,526 20,020,457 0 HDL forecast, property tax receipts are non linear 4,677,710 4,677,710 2,354,642 6,005,343 1,327,633 Based upon most recent approval 4,168,229 4,168,229 1,985,025 4,168,229 0 On schedule to receive the full amount 3,616,199 3,616,199 1,729,005 2,529,005 (1,087,194) Best estimates from San Mateo County at this time 2,211,186 2,211,186 946,768 2,211,186 0 HDL forecast, on track to receive 6,621,444 6,621,444 2,126,519 6,621,444 0
9,000,000 9,000,000 5,680,780 10,000,000 1,000,000 Year to date $6.2 million 1,647,858 1,647,858 669,972 1,647,858 0
3,289,126 4,289,126 1,163,646 4,289,126 0
5,173,500 5,173,500 3,384,987 5,173,500 05,008,550 5,008,550 2,601,483 5,008,550 0 844,640 1,244,640 574,354 1,244,640 400,000 Conservative estimate Revenue
Property taxes: SecuredProperty taxes: Vehicle License Fee (VLF)Excess Educ. Rev. Augment. Fund (ERAF) Redev. Property Tax Trust Fund (RPTTF)
Property Taxes: OtherSales TaxesTransient Occupancy Tax (TOT) Utility User Tax (UUT)
Fines, Rental, Gov't, OtherLicenses & PermitsCharges for Services Interest Income
Transfers 7,723,831 7,723,831 3,865,616 7,723,831 0 One‐time $2.8M for internal services, $3.7 ARPA use by Dec. 2024 Revenue Total 74,002,730 75,402,730 40,356,322 76,643,169 1,640,439 ExpenseSalaries and Wages 32,485,961 33,160,961 12,868,333 29,650,102 Fringe Benefits 13,225,765 13,239,765 5,557,107 10,517,281 (2,835,860) Budgeted full-time equivalents (FTEs) of 250, actual 191 (2,708,484) Assume 14% vacancy rate FTEs of 215
Operating Expenses 10,874,411 11,266,711 5,832,110 11,266,711 0 Services 10,921,678 11,003,178 6,365,383 11,003,178 81,500 Repairs & Maintenance 1,042,796 1,042,796 875,755 1,233,992 191,196 Utilities, Rentals 1,862,373 1,877,373 898,260 1,878,274 0 Fixed Assets, Special Project 1,186,050 2,271,050 385,246 2,277,716 0 Transfers 8,831,190 8,831,190 4,393,745 8,831,190 0 $3M CIP, $1.5 for PassThru, $2.5M Chrysler, $1M Other Expense Total 80,430,224 82,693,024 37,175,940 76,658,443 (5,271,648) Surplus / (Deficit) (6,427,494) (7,290,294) 3,180,382 (15,274) Reserve Breakdown FY 21‐22 vs Fcst
Non‐spendable prepaids 458,698 446,047
Project related, encumb 1,000,000 540,643
Strategic pension funding 2,250,860 2,288,492 $962K to UAL Emergency (Policy: 15‐20%) 11,800,000 12,064,534 15%
Economic (Policy: 20‐25%) 16,000,000 16,750,000 20%
Unassigned 367,348 2,127,370
Total Reserve 31,876,906 ‐ 34,217,086 $15,274 change

ATTACHMENT E
Page G-2.17
FISCAL YEAR 2022-23 BUDGET AMENDMENT
March 28, 2023
G2-PRESENTATION
AGENDA
 General Fund budget
– Year to date– Year-end forecast
 Recommended budget amendments City Council adoption and direction

GENERAL FUND BUDGET
Current Activity:
 December Year to Date: $2.7 million temporary surplus – Primarily due to 191 current FTEs vs. 250 General
Fund budgeted FTEs
 This is a timing issue – The bulk of revenues and
expenses are received/paid in the latter part of each fiscal year GENERAL FUND YEAR TO DATE (DECEMBER 31, 2022)
4 Fiscal Year End Forecast:
 FY 2022-23 Budgeted deficit of $6.4 million FY 2022-23 Forecasted deficit of $15,000 – Revenue estimated $1.6 million higher– Expenses estimated $5.2 million lower– Forecast includes requested mid-year budget amendments  Anticipating future economic uncertainty GENERAL FUND FISCAL YEAR-END FORECAST (JUNE 30, 2023) 5 FY 2022-23 GENERAL FUND –

BUDGET VS FORECAST
$-
$50,000,000
$100,000,000 $150,000,000 $200,000,000
Budget Forecast
Revenue Expense Deficit
6  General Fund Reserve Impacts:
– Project related reserves decreases from $1.5 million to $0.5 million for the Menlo Park Atherton Education Foundation grant – Strategic pension reserve decreases from $3.2 million to $2.2 million for the additional Unfunded Accrued Liability (UAL) payment – Economic reserve increases from $16 million to $16.7
million to meet minimum reserve limits per Council policy – Unassigned fund balance increase from $0.9 million to $2.1 million

GENERAL FUND RESERVES
7 BUDGET AMENDMENTS
FY 2022-23 BUDGET AMENDMENTS BY DEPARTMENT
9  Net change across all funds is $2.36 million as shown below:

Department 2022-23 Revenue 2022-23 Expenditure Primary DriversNon Departmental $5,550,250 $254,000 American Rescue Plan Act (ARPA), CA Employer’s Retiree Benefit Trust (CERBT), Investment earnings City Manager $25,000 $1,187,500 Menlo Park Atherton Education Foundation grant, hotel reimbursements
Administrative Services - $251,880 Overtime/Temp helpLibrary and Community Services - $75,000 Expenditures covered by grant funding
(i.e., Big Lift, Belle Haven Child Development Center)
Community Development - $207,300 Processing fees, Housing Element consulting services
Public Works - $746,500 City water accounts, Overtime/Temp help, added Parks expenses
Capital Projects $1,017,000 $1,017,000 Main Library Improvement Project Police $152,261 $645,203 Overtime/Temp helpTotal $6,744,511 $4,384,383

CITY COUNCIL DIRECTION
 Adopt the fiscal year 2022-23 mid-year budget amendment  Next steps and anticipated timeline
– FY 2023-24 budget principles adoption and direction for upcoming budget: April 25
– FY 2023-24 public budget workshop: June 1– FY 2023-24 public hearing: June 13– FY 2023-24 budget adoption: June 27 – Determination and use of ARPA funding by December 2024

CITY COUNCIL ADOPTION AND DIRECTION
11 THANK YOU
Administrative Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-076-CC
Regular Business: Adopt a resolution to approve amendments to the salary schedule as of April 9, 2023, related to and
supporting Menlo Park Community Campus
supervision, programs and operations
Recommendation
Staff recommend that the City Council adopt a resolution (Attachment A) to approve the following amendments to the City of Menlo Park salary schedule (Attachment B):

1. Update position title with no change to salary range – library and community services manager

2. Update position title with no change to salary range – assistant library and community services director

3. Delete – assistant community services director.

The proposed salary schedule revisions will not result in any change to the City’s current total authorized full-time equivalent (FTE) head count.

Policy Issues
The City Council retains sole authority to amend the salary schedule and budget for FTEs. The City Council last amended the salary schedule as of September 25, 2022 (Attachment C.) Background
The City of Menlo Park salary schedule identifies City Council-approved salary ranges by classification (e.g., accountant, administrative assistant, business manager) and the hourly rates of pay for each classification at each step. The proposed changes to the salary schedule modify the titles of two classifications necessary to meet immediate and critical needs to support the Menlo Park Community Campus (MPCC) project and the library and community services department’s ongoing development:
library and community services manager and assistant library and community services director; and deletes one classification that would be rendered obsolete by the aforementioned revisions.

The proposed salary schedule revisions will not result in any change to the City’s current total authorized FTE head count, nor to salary ranges.

Analysis
Immediate and critical management needs to support the Menlo Park Community Campus project There currently exists a critical need to fill a vacant management-level position in library and community services that has been staffed on an interim basis for over 16 months. Continuing to staff this key management role on an interim basis is unsustainable, and is becoming increasingly challenging to the City’s capabilities to effectively execute on the desired goals of the MPCC project and other City priorities.

AGENDA ITEM G-3 Page G-3.1
Staff Report #: 23-076-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov With every vacancy, the organization’s current and future personnel needs are evaluated prior to moving forward with a recruitment.

As the opening of the new MPCC approaches, preparations for the new facility’s ongoing programs and operations have intensified dramatically. Qualified, effective oversight of the new MPCC facility, a multiservice center that will include five distinct programs covering a wide range of municipal services and disciplines (i.e., library, recreation, senior center, school age childcare, and aquatics), will be critical to the new facility’s success. Ideally, this management-level oversight should be put in place up to 12 months in advance of MPCC opening to allow the manager to engage meaningfully in the planning and preparations for the start of operations in the new facility. Even if City Council authorizes the proposed salary schedule revision effective April 9, 2023, at the current pace of recruitment, it is anticipated to take 3-6 months to complete a recruitment and effectively onboard the candidate.

From a staff development and internal advancement perspective, the City organization is fortunate to have several current personnel who have extensive experience working in and serving the Belle Haven neighborhood, and who would be qualified and competitive in an open recruitment for the proposed library and community services manager position, in addition to the qualified external applicants, including local applicants, that such a recruitment opportunity would be expected to attract.

Staff development, succession planning, and organizational resiliency In any organization, especially a municipal government organization like the City of Menlo Park, proactive staff development and succession planning are an essential part of ensuring organizational resiliency and continuity. The recruitment, retention, and development of talented personnel is critical to delivering highquality services to the community on a perpetual basis, and is especially vital to preserve institutional knowledge to effectively execute on City Council’s priorities and projects, both on a near and long-term basis. A well-run organization will continually take proactive steps to identify and develop new leaders from within the organization, as well as to attract qualified talent from the local community and beyond, and will prepare emerging leaders to seamlessly advance to leadership roles when current leadership transitions out of the organization, as all leaders eventually do.

Scopes of responsibility
The proposed library and community services manager (LCS Manager) would have oversight of multiple synergistic functional areas of the library and community services department. For example, depending on the experience and skills the individual possesses, the LCS Manager’s portfolio could include management responsibility for libraries, childcare, and senior services; or it could include management responsibility for recreation, sports, gymnastics, and aquatics. Importantly for organizational resiliency as well as leadership development, the LCS Manager classification could be assigned to any combination of these responsibilities as needed, and the assignments could evolve over time as the needs of the community and the organization evolve over time. The LCS Manager would report directly to the assistant director or department head.

The proposed assistant library and community services director (Assistant LCS Director) would combine the scopes of the existing assistant library services director and assistant community services director classifications, which are already similar in scope. The Assistant LCS Director would have oversight for all department programs, functions, and activities; develop, implement, and interpret public policy; serve as deputy to the department head reporting directly to the department head, and serve as the acting department head in the absence of the department director.

Page G-3.2
Staff Report #: 23-076-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Impact on City Resources
There is no impact to the City’s general fund associated with the requested action. The proposed salary schedule revisions will not result in any change to the City’s current total authorized FTEs, and will not result in any change to salary ranges.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Resolution
B. Proposed salary schedule amendments
C. Hyperlink – Comprehensive salary schedule effective September 25, 2022:
menlopark.gov/Government/Departments/Administrative-Services/Human-Resources/Salary-schedule Report prepared by:

Sean S. Reinhart, Library and Community Services Director Brittany Mello, Administrative Services Director
Page G-3.3
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK AMENDING THE SALARY SCHEDULE EFFECTIVE APRIL 9, 2023
WHEREAS, pursuant to the Personnel System Rules, the City Manager prepared a Compensation Plan; and
WHEREAS, the salary schedule requires classification title changes with no adjustments to the previously approved salary ranges; and
WHEREAS, preparations for the future Menlo Park Community Campus (MPCC) facility’s ongoing programs and operations have intensified dramatically as the new facility’s opening approaches; and
WHEREAS, qualified, effective oversight of the new MPCC facility, a multiservice center that will include five distinct programs covering a wide range of municipal services and disciplines (i.e., library, recreation, senior center, school age childcare, and aquatics), will be critical to the new facility’s success; and
WHEREAS, amending the salary schedule with updated classification titles that capture the revised job responsibilities of these positions will allow the recruitment process to proceed and assist in attracting qualified internal and external applicants, including local applicants; NOW, THEREFORE BE IT RESOLVED that the following compensation provisions shall be established in accordance with the City’s Personnel System rules.

BE IT FURTHER RESOLVED that any previous enacted compensation provisions contained in Resolutions No. 6754 and No. 6772 remain with the revisions provided in Exhibit A.

BE IT FURTHER RESOLVED that the changes herein shall be effective April 9, 2023.

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this ___ day of March, 2023.

Judi A. Herren, City Clerk
Page G-3.4 ATTACHMENT A
Resolution No. XXXX

Page 2 of 3 ends

Exhibits:

A. Proposed salary schedule amendments
Page G-3.5
Resolution No. XXXX

Page 3 of 3 ends

Proposed salary schedule amendments - Effective April 9, 2023 Classification title Minimum
(Step A) Step B Step C Step D Maximum (Step E)
Assistant Community Services Director $133,380 Open Range $187,407 Assistant Library Services Director
Assistant Library and Community
Services Director
$133,380 Open Range $187,407
Library Services Manager
Library and Community Services Manager $130,350 Open Range $175,695 *Amends salary schedule effective September 25, 2022.

Page G-3.6 EXHIBIT A
Annual salaries based on 2080 hours per year
except where set by contract or noted
City of Menlo Park
Salary Schedule Amendments

PROPOSED
Table 1: Salary schedule amendments effective April 9, 2023 Classification title Minimum
(Step A) Step B Step C Step D Maximum(Step E) Action
Merge and retitle
Assistant Community Services
Director $133,380 Open Range $187,407 Delete
Assistant Library Services Director
Assistant Library and Community
Services Director
$133,380 Open Range $187,407 Update title,
no salary change
Library Services Manager
Library and Community Services
Manager
$130,350 Open Range $175,695 Update title,
no salary change
*Amends salary schedule effective September 25, 2022.

Page G-3.7 ATTACHMENT B

SALARY SCHEDULE AMENDMENTS RELATED TO AND
SUPPORTING MPCC SUPERVISION AND OPERATIONSCity Council – March 28, 2023 G3-PRESENTATION
Recommendation
• City staff recommend that the City Council adopt a resolution to approve the following amendments to the City of Menlo Park salary schedule:

1. Update position title with no change to salary range – library and community services manager

2. Update position title with no change to salary range – assistant library and community services director

3. Delete – assistant community services director
• The proposed salary schedule revisions will not result in any change to the City’s current total authorized full-time equivalent (FTE) head count 2 3
Immediate and critical needs
• Vacant management-level position in library and community services has been staffed on an interim basis for over 16 months • Continuing to staff this key management role on an interim basis is unsustainable, and is becoming increasingly challenging to the City’s capabilities to effectively execute on the desired goals of the Menlo Park Community Campus (MPCC) project and other City priorities • With every vacancy, the organization’s current and future personnel needs are evaluated prior to moving forward with a recruitment 4 Preparations for MPCC opening
• Preparations for the new facility
have intensified dramatically
• Qualified, effective oversight of the
MPCC facility, a multiservice center with five distinct programs (library, recreation, senior center, school age childcare, and aquatics), will be critical to the new facility’s success 5 Preparations for MPCC opening
• Ideally, this management-level oversight
should be put in place up to 12 months in advance of MPCC opening to allow the manager to engage meaningfully in the planning and preparations for the start of operations in the new facility • If City Council authorizes the proposed
salary schedule revision effective April 9, 2023, it is anticipated to take 3-6 months to complete a recruitment and effectively onboard the candidate 6 Succession planning, organizational resiliency
• Proactive staff development and succession planning are an essential part of ensuring organizational resiliency and continuity • The recruitment, retention, and development of talented personnel is critical to delivering high-quality services to the community on a perpetual basis, and to preserve institutional knowledge • A well-run organization will continually take proactive steps to identify and develop new leaders from within the organization, as well as to attract qualified talent from the local community and beyond • A well-run organization will prepare emerging leaders to seamlessly advance to leadership roles when current leadership transitions out of the organization, as all leaders eventually do 7 Scopes of responsibility
• The proposed library and community services manager (LCS Manager) would have oversight of multiple synergistic functional areas of the library and community services department • For example, the LCS Manager’s portfolio could include management responsibility for libraries, childcare, and senior services; or it could include responsibility for recreation, sports, gymnastics, and aquatics • Importantly for organizational resiliency as well as leadership development, the LCS Manager classification could be assigned to any combination of these responsibilities as needed
• The LCS Manager would report directly to the assistant director or department head
8 Scopes of responsibility
• The proposed assistant library and community services director (Assistant LCS Director) would combine the scopes of the existing assistant library services director and assistant community services director classifications, which are already similar in scope • The Assistant LCS Director would have oversight for all department programs, functions, and activities; develop, implement, and interpret public policy; serve as deputy to the department head reporting directly to the department head, and serve as the acting department head in the absence of the department director 9 Impact on city resources
• There is no impact to the City’s general fund associated with the requested action
• The proposed salary schedule revisions will not result in any change to the City’s current total authorized FTEs, and will not result in any change to salary ranges 10 11
Classification title Minimum (Step A) Step B Step C Step D Maximum (Step E) Action Merge and retitleAssistant Community Services
Director
$133,380 Open Range $187,407 Delete
Assistant Library Services
Director Assistant Library and Community Services Director $133,380 Open Range $187,407 Update title, no salary
change
Library Services Manager Library and Community Services Manager $130,350 Open Range $175,695 Update title, no salary
change
Proposed salary schedule amendments
Recommendation
• City staff recommend that the City Council adopt a resolution to approve the following amendments to the City of Menlo Park salary schedule:

1. Update position title with no change to salary range – library and community services manager

2. Update position title with no change to salary range – assistant library and community services director

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-081-CC
Regular Business: Appoint City Councilmembers to various standing and ad-hoc subcommittees, and disband inactive
ad-hoc subcommittees
Recommendation
Staff recommends that the City Council:

1. Disband inactive City Council ad-hoc subcommittees

2. Make appointments to City Council standing subcommittees and ad-hoc subcommittees Policy Issues
The City Council establishes subcommittees of less than a quorum of the City Councilmembers in order to expedite review and consideration of matters requiring City Council action. Standing subcommittees that have continuing subject matter jurisdiction or a meeting schedule established by the City Council are subject to the Brown Act (see Government Code §54952(b).) Ad-hoc subcommittees that are of limited duration and have a defined task are not subject to the Brown Act.

Analysis
Each year, after the City Council reorganization, the City Council may make appointments to City Council standing subcommittees and ad-hoc subcommittees.

Attachment A lists current City Council subcommittees, including both standing and ad-hoc subcommittees. Ad-hoc subcommittees are further distinguished by active and inactive. City staff will recommend that inactive subcommittees be disbanded.

Regarding potential subcommittees, the City Council may wish to appoint subcommittees to the two pending development projects currently requesting Development Agreements (DA), The two projects are the Parkline project at 333 Ravenswood Avenue and the Commonwealth 3 project at 162-164 Jefferson Drive.

Staff is working to update the City Council Procedures Manual (manual), however, per the manual, City Councilmembers are strongly encouraged to report to the City Council on matters discussed at subcommittees at City Council meetings under the “City Councilmember Reports” agenda item. City Council subcommittees will normally not have direct dealings with staff operations. City Council subcommittees may not speak or act for the City Council and are generally used sparingly and ordinarily in an ad-hoc capacity.

Unless otherwise stated, an ad-hoc subcommittee ceases to exist as soon as its charge is complete. The AGENDA ITEM G-4 Page G-4.1
Staff Report #: 23-081-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council may assign, and specify the role of, one or two City Councilmembers to a subcommittee (if more, it becomes a defacto City Council meeting.)
Impact on City Resources
There is no impact on City resources associated with this action outside of any staff assistance required.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is a minor change that will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. List of current 2022 City Council assignments
Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk Page G-4.2
2022 City Council assignments
CITY COUNCIL STANDING COMMITTEES 2022 Member 2022 Member Notes Community Grant Funding Committee Drew Combs Cecilia Taylor Meets annually, typically in Nov. or Dec.

ACTIVE CITY COUNCIL AD HOC SUBCOMMITTEES 2022 Member 2022 Member Aquatics Operator Agreement Negotiations Subcommittee (ad-hoc committee) Betsy Nash Cecilia Taylor Established on Feb. 28, 2023. Expected to be completed by May 2023 Climate Action Plan Subcommittee Nos. 1-5 Subcommittee (ad hoc committee) Jen Wolosin Betsy Nash Established on Dec. 10, 2019 and bifurcated to Nos. 1-5 Dec. 14, 2021 Climate Action Plan Subcommittee No. 6 Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Dec. 14, 2021 ConnectMenlo Community Amenities Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Oct. 6, 2020 Economic Development Subcommittee (ad hoc committee) Betsy Nash Ray Mueller Established on Dec. 14, 2021 Menlo Park Community Campus Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Dec. 10, 2019 Reimagining Public Safety Subcommittee (ad hoc committee) Cecilia Taylor Jen Wolosin Established on Aug. 7, 2021 INACTIVE CITY COUNCIL SUBCOMMITTEES (DISBAND UNLESS REACTIVATED) Member Member Rail Standing Subcommittee Jen Wolosin Ray Mueller Disbanded 2021 Anti-Displacement Strategy Subcommittee (ad hoc committee) Jen Wolosin Cecilia Taylor Established on Dec. 6, 2022 and the subcommittee work was completed as of Dec. 2022.

Bayfront Homeless Encampment Emergency Response Subcommittee (ad hoc committee) Cecilia Taylor Ray Mueller Established May 22, 2020 and declared inactive Dec. 14, 2021 Facebook/Willow Village Development Agreement Negotiations Subcommittee (ad hoc committee) Betsy Nash Cecilia Taylor Established on Dec. 10, 2019 and subcommittee work completed as of Dec. 2022.

West Menlo Triangle Annexation Subcommittee (ad hoc committee) * Established on Feb. 13, 2018 * Willow Road/U.S. Highway 101 Interchange Improvements Subcommittee (ad hoc committee) Drew Combs Cecilia Taylor Established on Feb. 9, 2016 POTENTIAL AD HOC SUBCOMMITTEES Member Member
Commonwealth 3 Development Agreement Negotiations Subcommittee (ad hoc committee) Parkline Development Agreement Negotiations Subcommittee (ad hoc committee) *Annexation application is still pending
Page G-4.3 ATTACHMENT A
City Manager's Office

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-082-CC
Informational Item: City Council agenda topics: April 4 – April 25, 2023 Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.

Policy Issues
In accordance with the City Council procedures manual, the mayor and city manager set the agenda for City Council meetings.

Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through April 25, 2023. The topics are arranged by department to help identify the work group most impacted by the agenda item.

Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m. Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. City Council agenda topics: April 4 – April 25, 2023 Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk AGENDA ITEM H-1 Page H-1.1
Through April 25, 2023
Tentative City Council Agenda
# Title Department Item type City Council action1 Adopt Fiscal Year 23-24 budget principles ASD Regular Approve2 Receive and file report on labor negotiations (SEIU/AFSCME) ASD Regular Receive and file3 Quarterly Personnel Activity Report ASD Informational Receive and file 4 Consider an appeal of a Planning Commission approval of a use permit at 440 University Avenue CDD Public Hearing Adopt resolution5 Consider the Planning Commission’s recommendation to approve the vesting tentative map extension and adopt a resolution to approve a two-year extension of a vesting tentative map to merge the existing SP-ECR/D CDD Public Hearing Adopt resolution
6 Advisory body annual appointments CMO Advisory Body Vacancies and Appointments Decide 7 Goal and priority setting follow-up/final report CMO Regular Receive and file8 Introduction and first reading of Streetaries outdoor dining ordinance CMO Regular First read/intro ordinance 9 Planning Commission interviews CMO Special Interview
10 Proclamation: April as National Poetry Month CMO Proclamation No action11 Proclamation: Earth Day CMO Proclamation No action12 Resolution approving the California Governor’s Office of Emergency Services Form 130 in order to pursue State financial assistance CMO Consent Adopt resolution 13 Study Session: Reach Codes 2.0 CMO Study Session No action14 Transmittal of city attorney billing (Feb 2023) CMO Informational No action15 Appropriate funds related to and supporting the Menlo Park Community Campus project microgrid switchgear LCS Regular Approve16 Menlo Park Community Campus programming plan elements LCS Regular Direction to staff17 Police Department AB 481 Annual Review and Ordinance Renewal PD Regular Receive and file, Adopt resolution 18 Police department quarterly update – Q1 January 2023 - March 2023 PD Informational Receive and file 19 Adopt a resolution certifying housing policy compliance required to accept One Bay Area Grant (OBAG3) funds PW Consent Adopt resolution 20 Approve service agreement with Caltrain for Middle Avenue undercrossing project PW Consent Contract award or amend 21 Award a contract for the 2023 Annual Street Resurfacing Program PW Consent Contract award or amend22 Quiet zone study session PW Study Session Direction to staff 23 Update on Bedwell Bayfront Park West Bay Encroachment agreement PW Informational No action24 Update on the Belle Haven Traffic Calming Plan PW Informational No action25 Update on Kelly Park field turf and track renovation project PW, LCS Informational No action ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
PW-Public Works

ATTACHMENT A
Page H-1.2
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov

STAFF REPORT
City Council
Meeting Date: 3/28/2023
Staff Report Number: 23-077-CC
Informational Item: Update on the emergency water storage/supply project
Recommendation
This is an informational item and does not require City Council action.

Policy Issues
All water agencies are required to have emergency supplies. According to California Code of Regulations, §64554(a)(1), Chapter 16, Title 22, a water system serving more than 1,000 service connections must be able to meet four hours of peak hourly demand with storage capacity, source capacity, and/or emergency connections at all times.

The project is consistent with the 2016 general plan, Policy LU-7.3 for supplemental water supply, which requires Menlo Park Municipal Water (MPMW) to “Explore and evaluate development of supplemental water sources and storage systems, such as wells and cisterns, for use during both normal and dry years.” Emergency water storage/supply is a high priority that is reflected in the Capital Improvement Plan, the 2020 Urban Water Management Plan, the 2018 Water System Master Plan, and the 2022 Water Master Plan Supplement (described in more detail below.)
Background
MPMW purchases all of its water from San Francisco Public Utilities Commission (SFPUC) and is fully reliant on that supply to meet the needs of businesses and approximately 19,000 residents through 4,400 water connections. MPMW provides water to two service areas (Attachment A.) The upper zone, located in the Sharon Heights area, has two enclosed water reservoirs that can provide emergency water if needed.

The lower zone, located east of El Camino Real, does not currently have emergency water reservoirs. The lower zone consists of two areas: (1) the low pressure zone, which typically receives water at lower, regulated pressures and (2) the high pressure zone, which receives water at very high, unregulated pressures. In evaluating emergency supply, staff considers all pressures zones. The lower zone has one emergency well located at the City’s corporation yard which is nearing completion in 2023. This well will provide sufficient emergency supply to meet approximately half of the City’s average daily demand plus fire flow of 3,000 gallons per minute. Its yield is 1,500 gallons per minute. This means that some users in the lower zone may not have water during a natural disaster or if SFPUC water is unavailable.

Water infrastructure in the upper and lower zones are not physically connected to each other and therefore cannot share emergency supplies. The emergency water storage/supply project (Project) focuses on providing emergency water for MPMW to help meet State regulations.

Interconnections between water agencies allows water to be transferred from one agency to another if AGENDA ITEM H-2 Page H-2.1
Staff Report #: 23-077-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov needed for emergency purposes. MPMW has emergency interconnections with four adjacent water suppliers: California Water Service, City of East Palo Alto, City of Redwood City, and O’Connor Tract CoOperative Water Company. Each of these agencies (except for O’Connor Tract Co-Operative Water Company, who relies fully on well water) relies on SFPUC for all or a large portion of their water supply so it is unknown how much water may be available if there is a SFPUC supply shortage. Staff is working closely with the City of Palo Alto and the San Francisquito Creek Joint Power Authority on the design for the Pope/Chaucer Bridge Replacement, which will include a future agreement to construct another emergency interconnection with the City of Palo Alto.

The Project has a long history and many decisions have been made by past City Councils. The February 9, 2021 staff report (Attachment B) provided an update on the status of investigating properties for additional emergency supply and storage options. At that City Council meeting, staff also shared that monitoring wells were installed at two locations to confirm if seasonal groundwater levels were low enough to install a buried reservoir. The City installed a two-inch diameter 30-foot depth monitoring well at the former James Flood School, located adjacent to San Mateo County’s Flood Park, and a two-inch diameter 50-foot depth monitoring well at the edge of Willow Oaks Park, adjacent to Ravenswood City School District school field property. Both monitoring wells were constructed flush with the ground and secured with locking caps in at‐ grade vaults. Each was equipped with a pressure transducer to record groundwater levels every four hours, and results were downloaded quarterly and reviewed by City staff. Below is a summary of findings after reviewing groundwater level data:
• Flood School – The highest groundwater depth recorded between March 2021 and March 2022 was

12.67 feet below ground surface, which is too shallow and not a viable option for a buried reservoir large enough to meet the City’s storage requirement. As the monitoring well was no longer needed by the City, it was destroyed in April 2022.
• Willow Oaks Park – The highest groundwater depth recorded between March 2021 and February 2023 was 21.02 feet below ground surface. This confirms that an underground reservoir is a viable option and would meet the City’s storage requirement. In order to continue periodic monitoring, the monitoring well at the edge of Willow Oaks Park remains in-place and staff can download data as needed.

The 2018 Water System Master Plan identifies infrastructure needs and recommends both storage and supply capital projects in order to provide emergency water to the lower zone. In 2022 (2022 Supplement), the City’s consultant made minor clarifications/corrections to the 2018 Plan, reevaluated storage requirements based on existing water demands and 2040 conditions using the water hydraulic model, and updated the five-year capital projects for water storage/supply and water line replacements (Attachment C.) The 2022 Supplement recommends the following capital improvements related to emergency supply that will meet the State Water Board’s emergency storage/supply requirements for MPMW:
• A second well, and possible third well, to provide an additional 1,500 gallons per minute capacity • A two to three million gallon water reservoir and booster pump station for the lower zone that receives regulated pressures
• A second booster pump station for the lower zone’s high pressure area. Adding this booster pump station and connecting it to the water reservoir in the lower zone eliminates the need to construct a water reservoir in the high pressure zone.

Before 2018, the Project focused on installing wells only to meet the emergency supply requirements for MPMW’s lower zone. On July 19, 2016, the City entered into an agreement with Infrastructure Engineering Corporation (now Ardurra) to identify the next two emergency well sites, prepare environmental documents, design the wells, and provide construction support. The 2018 Plan updated the Project scope to include water storage in addition to supply.

Page H-2.2
Staff Report #: 23-077-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Corporation yard emergency well
The well was drilled in 2017 and can provide up to 1,500 gallons per minute, half of the 3,000 gallons per minute goal. The City completed construction of the well facility (e.g., generator, disinfection equipment, associated piping) in mid-2020, however, due to the pandemic the State Water Board was not able to inspect the construction in order to permit the new well and amend MPMW’s drinking water permit. Since mid-2020, staff have been working closely with the Board in order to proceed forward with the remaining project tasks: final well testing and staff training. In January 2023, the Board approved the City proceeding with final testing, and earlier this month staff received the amended permit to utilize the well for emergencies.

Analysis
Based on the 2022 Supplement, staff developed an extensive summary outlining all sites considered for a water reservoir and/or well since 2010. In order to determine the best site(s) for an underground reservoir and/or well, staff amended Ardurra’s agreement to perform detailed engineering and hydrologic evaluations at the four sites listed below. The evaluation will drill exploratory borings, determine well yields, develop cost estimates for each site, and ultimately, provide the necessary information for staff to recommend next steps to the City Council.

The entire exploratory drilling process will take approximately three weeks at each site. The drilling activities will occur during normal weekday business hours; no night drilling will occur. The actual drilling will take between two to four days and will extend from the surface into the deep aquifer up to 600 feet below ground surface; this will establish the groundwater elevation and the hydraulic conductivity of the soil. The City’s noise ordinance prohibits any source of sound from exceeding 60 decibels (dBA) during daytime hours (7 a.m. – 10 p.m.) as measured from any residential property. Daytime construction activities Monday through Friday are exempt from this limit, so long as no piece of equipment exceeds 85 dBA at 50 feet from the source of sound. The noise level generated by the drilling equipment is on the order of 78 dBA at a distance of 50 feet. Staff anticipates using noise barriers to reduce the noise levels by about 10 dBA at the source.

Even though the drilling equipment noise levels will be within the City’s noise ordinance tolerance levels, staff will also perform outreach to notify nearby neighbors.

In January 2023, staff coordinated field meetings at each site and identified preferred exploratory boring locations (Attachment D.)
Alma site – potential well only
The Alma site is located at the intersection of Alma Street and East Creek Drive, adjacent to the bridge that connects the City of Menlo Park to the City of Palo Alto. This site is directly adjacent to San Francisquito Creek and could potentially provide a very high well production even though it is not located within MPMW’s lower zone (additional piping would be required to connect it to MPMW’s distribution system.) Willow Oaks School field – potential reservoir and well The Ravenswood City School District continues to express interest in a joint use facility that would consist of an underground reservoir to meet MPMW’s emergency needs with athletic facilities constructed at ground level for District use and/or potential City use through a joint use agreement. The monitoring well data confirms that this is a viable site for an underground reservoir.

SRI Parkline project – potential reservoir and well
The Parkline project is proposing a park/field on the corner of Ravenswood Avenue and Middlefield Road.

Staff began investigating this site as a possible underground reservoir site in 2022 and has met with SRI, and the Parkline team to discuss the project. The reservoir will be evaluated as a variant in the Parkline Page H-2.3
Staff Report #: 23-077-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov project’s environmental review. A variant is defined as a project alternative to establish an understanding of the variety of environmental impacts that may be possible based on the differing scenarios that each variant presents. Variants are helpful tools in the decision making process as they provide a more complete range of development impacts, which is a crucial part of the environmental review process.

Menlo Park Fire Protection District (MPFPD) Station No. 1, 300 Middlefield Road – potential well only MPFPD may be interested in pursuing a well onsite for a reliable future water supply for Fire District operations given a land purchase from St. Patrick’s Seminary. In addition, staff recently re-engaged with the Seminary to see if a portion of the land needed for the overall well facility, such as site access and/or overall zone of control requirements, could be located on the Seminary property immediately adjacent to the Fire District property. The Seminary was receptive to further discussions including the potential for locating a reservoir and/or other uses on a portion of their property. Staff will continue to engage with the Seminary regarding these possibilities.

Staff estimates the exploratory borings will begin in late-summer and conclude by the end of this year with final evaluations and cost estimates for each location completed in early 2024. Staff anticipates returning to City Council in spring 2024 with findings and recommendations for next steps.

Corporation yard emergency well
Since mid-2020 the well pump, facility and equipment have remained untouched. In order to move forward with the remaining project tasks, five activities must be performed, as outlined below.

1. Flush the well system to remove any debris. Flushing will occur onsite only and will not impact the distribution system.

2. Inspect each piece of equipment to ensure it’s working properly.

3. Initiate testing to fine-tune disinfection set points.

4. Perform final testing (current scope of work) allows the City to operate the well pump/disinfection system and release well water into MPMW’s distribution system (the lower zone) for the first time to ensure that equipment and well instrumentation is operating properly, and will operate properly for any future emergency. Staff anticipates final testing will take a few days. When two different water supplies are blended (in this case SFPUC water and well water), it is common that taste and odor concerns may arise, as the water may taste different or have a different hardness or mineral properties. While these concerns do not present any health or safety concerns, residents will likely notice a difference in their water. Prior to running the well and releasing the well water into MPMW’s distribution system, staff will perform public outreach to water customers in the lower zone.

5. Conduct staff training (current scope of work)
As more than two years have passed, in order to complete Steps 1 through 5. Staff anticipates releasing the bid for this work this summer, returning to City Council in the fall to seek approval of the contractor agreement, and completing the project in early 2024
Impact on City Resources
There is currently adequate budget and staff resources to proceed with the next steps for exploratory drilling and completion of the corporation yard emergency well. For comparison, the corporation yard emergency well construction cost approximately $3 million in 2019-21, and $2.5 to $3 million is planned per year for the next three years in the five-year capital improvement program. The water storage reservoirs will also have land acquisition costs as well as construction costs, and a planning estimate of $27 million is currently incorporated in fiscal year 2025-26 in the capital program for construction. Future financial needs will continue to be refined as the project proceeds and updates will be incorporated into the five-year capital improvement program and MPMW rates, as appropriate. The most recent rate study adopted by the City Page H-2.4
Staff Report #: 23-077-CC

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Council on May 11, 2021 incorporated similar cost estimates for these projects in the development of maximum anticipated five-year water rates.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Map of MPMW service areas
B. Hyperlink – February 9, 2021 City Council staff report:
menlopark.gov/files/sharedassets/public/agendas-and-minutes/city-council/2021- meetings/agendas/20210209-city-council-agenda-packet.pdf#page=831 C. 2022 Water System Master Plan Supplement, Technical Memo D. Map of proposed exploratory boring locations
Report prepared by:

Pam Lowe, Senior Civil Engineer
Report reviewed by:

Tanisha Werner, Assistant Public Works Director - Engineering Page H-2.5

JUNIPERO

SERRA BLVD

BAYFRONT EXPRESSWAY

RAVENSWOOD
AVE

MARSH RD

SANTA CRUZ AVE BAY RD

RINGWOOD AVE
HWY 280

OAK GROVE AVE

WILLOW RD

MIDDLEFIELD RD

ALAMEDA DE LAS PULGAS

MIDDLE AVE

EL CAMINO REAL

ALPINE RD
HWY 101

SAND HILL RD

UNIVERSITY DR

VALPARAISO AVE
City Limits
Travel Ways
Water
Water Provider
California Water Service Company -- Bear Gulch District City of East Palo Alto
City of Palo Alto
City of Redwood City
Menlo Park Municipal Water
Stanford University
Palo Alto Mutual Water Company
O'Connor Tract Co-Operative Water Company
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California Water Service Company
-- Bear Gulch District
Stanford
University
City of
Palo Alto
City of East Palo Alto
Menlo Park
Municipal Water
City of Redwood City
Menlo Park
Municipal Water
O'Connor Tract
Co-Operative
Water Company
Palo Alto Mutual
Water Company
Water Agencies Within and
Surrounding Menlo Park
ATTACHMENT A Page H-2.6

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1001 Galaxy Way
Suite 310
Concord CA 94520
925.949.5800 phone
925.949.5845 fax
westyost.com

TECHNICAL MEMORANDUM
DATE: December 9, 2022 Project No.: 648-60-22-10
SENT VIA: EMAIL
TO: Pam Lowe, Senior Civil Engineer, Public Works
CC: Fariborz Heydari, Senior Civil Engineer, Public Works Nikki Nagaya, Public Works Director
Tanisha Werner, Assistant Public Works Director
FROM: Roberto Vera, PE, RCE #83500
Kiersten Miller, EIT, #162281
REVIEWED BY: Polly Boissevain, PE, RCE #36164
SUBJECT: Water Master Plan Supplement
The purpose of this Technical Memorandum (TM) is to summarize the findings and conclusions of West Yost’s supplemental analysis of the City of Menlo Park (City) Water System Master Plan (WSMP) completed in 2018. In particular, the City requested that the certain tables and figures be updated, storage recommendations be revisited based on updated demand data, and that recommended pipeline replacement projects be further broken down into smaller project packages for the City’s use in its upcoming update to its five-year capital improvement plan. The following sections summarize the evaluations:

Background
WSMP Updates
Storage Evaluation
Hydraulic Evaluation
Five-Year CIP

1.0 BACKGROUND
In 2018, West Yost completed the WSMP for the City. The WSMP documented existing system conditions and historical water use, projected future water use based on planned development identified in the ConnectMenlo General Plan and M-2 (Bayfront) Area Zoning Update, and hydraulically evaluated system improvements (storage tanks, pump stations, pipelines) needed to support future growth. The WSMP also included a pipeline risk assessment prioritizing pipeline replacements based on several likelihoods of failure and consequence of failure factors.

The WSMP recommended constructing a new storage reservoir to serve the Lower Zone and High-Pressure Zone. Reservoir sizing was based on existing baseline demand conditions, using 2013 water use to represent existing conditions, plus projected demand needs based on anticipated growth in the ATTACHMENT C Page H-2.8
TM – City of Menlo Park
December 9, 2022

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Menlo Park City CouncilMarch 28, 2023

Menlo Park City Council
March 28, 2023