City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
REGULAR MEETING MINUTES
Date: 4/25/2023
Time: 6:00 p.m.
Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
A. Call To Order
Mayor Wolosin called the meeting to order at 6:04 p.m.
B. Roll Call
Present: Combs, Doerr (remote – AB 2449 Just Cause, exited at 10:58 p.m.), Nash, Taylor, Wolosin
Absent: None
Staff: City Manager Justin I. C. Murphy, City Attorney Nira F. Doherty, Assistant to the City Manager/City Clerk Judi A. Herren
C. Agenda Review
The City Council pulled item I5.
D. Report from Closed Session
No reportable action.
E. Public Comment
Alheli spoke in support of a smoke-free multi-unit housing ordinance. Patrick Killelea spoke in opposition of masks and masking requirements in city facilities. Millie spoke in support of naming the new community center after Onetta Harris. Herbert Barkus spoke in opposition of overnight parking enforcement. Candice Buttler spoke in support of naming the new community center after Onetta Harris. Jennifer Fairily spoke in support of naming the new community center after Onetta Harris. Onetta Harris spoke in support of naming the new community center after Onetta Harris. Linh Dan Do spoke in support of urgent action to address climate change and requested a report on the Climate Action Plan (CAP) updates.
Kelly Kirby spoke in support of naming the new community center after Onetta Harris. Chester Palesoo spoke in support of naming the new community center after Onetta Harris. Diane Bailey spoke in support of Love Our Earth festival and requested a report on the CAP updates
Ken Harris spoke in support of naming the new community center after Onetta Harris and described the difference between economic and fiscal currencies. Raquel Harris spoke in support of naming the new community center after Onetta Harris. Rhona Harris spoke in support of naming the new community center after Onetta Harris. John McKenna spoke in support of prioritize climate change mitigation and adaptation. Agnes Harris spoke in support of naming the new community center after Onetta Harris.
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Sheena Marie Castro read a letter to the record related to their resignation from Menlo Park. Jayanta Dey spoke in support of accelerating the work on climate change. JT Faraji spoke in support of naming the new community center after Onetta Harris. Greg Goodwin spoke in support of naming the new community center after Onetta Harris. James Pistorino spoke in support of reviewing the CAP and city efforts of electrification and the natural gas appliances ban.
Yahsmeen Abdusami spoke in support of naming the new community center after Onetta Harris. Warren Hayman spoke in support of naming the new community center after Onetta Harris.
The City Council received clarification on the status and process of the naming of the community center.
O. Closed Session
O1. Closed session conference with labor negotiators pursuant to Government Code §54957.6 regarding labor negotiations with the Service Employees International Union Local 521 (SEIU), American Federation of State, County, and Municipal Employees Local 829 (AFSCME), and Confidential employees
Attendees: City Manager Justin I.C. Murphy, Administrative Services Director Brittany Mello, Assistant City Manager Stephen Stolte. Legal Counsel Charles Sakai Whit Loy, with donated time from Sokny Sy and Joanna Chen, spoke on employee pension subsidies or “cost-share” (Attachment).
The City Council received clarification on the acronyms and percentages listed in the attachment.
F. Presentations and Proclamations
F1. Proclamation: Recognizing April 28, 2023 as National Arbor Day (Attachment) Mayor Wolosin introduced the proclamation (Attachment).
G. Advisory Body Vacancies and Appointments
G1. Consider applicants and make appointments to fill vacancies on various advisory bodies (Staff Report #23-098-CC)
City Clerk Judi A. Herren made a presentation (Attachment). Andrew Ehrich spoke in support on their serving on the Planning Commission. Brian Kissel spoke on their application to the Environmental Quality Commission.
The City Council discussed the voting process for the various appointments.
The City Council directed staff to pursue Option No. 3 for the Finance and Audit Committee, which included three appointments tonight, extending the recruitment period and returning to fill the City Council Regular Meeting Minutes
April 25, 2023
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov remaining two vacancies.
The City Council made appointments to fill vacancies on the Complete Streets, Environmental Quality, Housing, Library, Parks and Recreation, Planning Commissions and the Finance and Audit Committee:
Planning Commission:
Andrew Ehrich – term expiring April 30, 2027
Katie Ferrick – term expiring April 30, 2027
Complete Streets Commission
Jacqui Cebrian – term expiring April 30, 2027
Ross Silverstein – term expiring April 30, 2024
Environmental Quality Commission
Brian Kissel – term expiring April 30, 2027
Eduardo Pelegri-Llopart – term expiring April 30, 2027
Finance and Audit Committee
Jeff Leroux – term expiring April 30, 2025
Matthew Normington – term expiring April 30, 2025
Carol Wong – term expiring April 30, 2025
Housing Commission
Virginia Portillo – term expiring April 30, 2027
Library Commission
Carol Orton – term expiring April 30, 2027
Jennifer Wise – term expiring April 30, 2027
Parks and Recreation Commission
Jessica Gilmartin – term expiring April 30, 2027
Wonman Lee – term expiring April 30, 2027
The City Council took a recess at 7:57 p.m.
The City Council reconvened at 8:04 p.m.
The City Council reordered the agenda.
J. Continued Public Hearing
J1. Consider the Planning Commission’s recommendation to approve the vesting tentative map extension and adopt a resolution to approve a two-year extension of a vesting tentative map to merge the existing SP-ECR/D (El Camino Real/Downtown Specific Plan) lots, abandon a portion of City Council Regular Meeting Minutes
April 25, 2023
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Alto Lane, and create a two-lot subdivision for condominium purposes, with 12 residential units, one restaurant space and up to three retail spaces on one lot in the SP-ECR/D zoning district, at 201 El Camino Real, and two townhouses on the second lot in the R-3 (Apartment) zoning district, at 612 Cambridge Ave. (Staff Report #23-102-CC) – Continued from March 14, 2023 Associate Planner Matthew Pruter made a presentation (Attachment).
Applicant Nariman Teymourian made a presentation.
Mayor Wolosin opened the public hearing.
Mayor Wolosin closed the public hearing.
The City Council received clarification on the applicant’s meetings with the neighbors of the proposed project.
The City Council discussed community engagement with the property owner.
ACTION: Motion and second (Nash/ Taylor), to approve a tentative map extension request and adopt a resolution to approve a two-year extension of a vesting tentative map associated with a major subdivision to merge the existing SP-ECR/D (El Camino Real/Downtown Specific Plan) lots, abandon a portion of Alto Lane, and create a two-lot subdivision for condominium purposes, with 12 residential units, one restaurant space and up to three retail spaces on one lot in the SP-ECR/D zoning district, and two townhouses on the second lot in the R-3 (Apartment) zoning district, passed unanimously.
H. Study Session
H1. Provide direction on the Caltrain quiet zone study (Staff Report #23-097-CC) Assistant Public Work Director Hugh Louch made the presentation (Attachment). John Woodell spoke in support of full grade separation. Amy Mushlin spoke in support of pursuing quiet zones. Adrian Brandt spoke in support of pursuing quiet zones and seeking funding from the California High Speed Rail Authority.
Roland LeBrun provided information on train regulations from different agencies and grade separation.
Marcy Abramowitz spoke in support of pursuing quiet zones. Sally Cole spoke in support of pursuing quiet zones.
Adina Levin spoke in support of pursuing quiet zones. Jenny Michel spoke in opposition to pursuing quiet zones.
The City Council received clarification on commuter and freight train horn requirements, train crash data, bollards on the north side of tracks and potential south side mitigations, costs and possible funding, impacts to future grade separation, and the number of residential units near the tracks.
City Council Regular Meeting Minutes
April 25, 2023
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov The City Council discussed the fiscal year 2023-24 budget process, impacts to timeline if direction is held until hearing the budget, safety elements, and suicide prevention signage.
The City Council directed staff to pursue an agreement with Caltrain to advance final design, pursuing four quadrant gates at two crossings to implement a quiet zone more quickly including design work and budget impacts for all four gates, drafting a letter to seek reimbursement from California High-Speed Rail Authority, and pursing a left-turn restrictions from Oak Grove Avenue to Merrill Street and Garwood Way including community outreach.
I. Consent Calendar
I1. Update City Councilmembers subcommittee appointments (Staff Report #23-099-CC)
I2. Adopt a resolution certifying compliance with State housing laws to be eligible for One Bay Area Grant funding for the Middle Avenue Caltrain crossing project (Staff Report #23-096-CC) Adina Levin spoke on concerns related to the city’s eligibility for One Bay Area Grant funding for the Middle Avenue Caltrain crossing project.
The City Council received clarification on the city’s eligibility for One Bay Area Grant funding for the Middle Avenue Caltrain crossing project.
I3. Authorize the city manager to execute an amendment to the Belle Haven School Joint Use Agreement (Staff Report #23-095-CC)
Pam Jones request more information on the proposed health clinic.
The City Council received clarification on the Ravenswood health clinic.
I4. Receive and file the Single Audit for the fiscal year ended June 30, 2022 (Staff Report #23-100-CC)
I5. Authorize the city manager to execute agreements with Sloan Sakai and Liebert Cassidy Whitmore for legal services related to human resources (Staff Report #23-101-CC) The City Council discussed potentially updating the agreement term and lessening the not to exceed amount, request for qualification (RFQ) impacts to staff, and potential legal service disruption.
The City Council received clarification on the initial Sloan Sakai Yeung and Wong, LLP and Liebert Cassidy Whitmore not to exceed amounts and contract terms, as well as the triggers of an RFQ.
The City Council directed a RFQ for labor legal services to be returned to the City Council at a later time.
ACTION: Motion and second (Nash/ Taylor), authorize the city manager to execute an agreement with City Council Regular Meeting Minutes
April 25, 2023
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Sloan Sakai Yeung and Wong, LLP (Sloan Sakai) in the amount not to exceed $175,000 and with Liebert Cassidy Whitmore (LCW) in an amount not to exceed $100,000 for legal services related to human resources, including labor relations, employee relations, staff trainings, and workplace investigations over a three-year, two-month period to align with the end of the fiscal year, passed unanimously.
ACTION: Motion and second (Wolosin/ Doerr), to approved the consent calendar with the exception of item I5., passed unanimously.
K. Regular Business
K1. Approve fiscal year 2023-24 budget principles, review five-year General Fund forecast (Staff Report #23-103-CC)
Administrative Services Director Brittany Mello and Interim Finance Director Marvin Davis made the presentation (Attachment).
The City Council received clarification on equity, impacts from lowering policy limits on reserve balances, and vacancy rates.
The City Council discussed equitable tools and action and revenue chart based on Districts.
The City Council directed updating the following budget principles:
“Proactively maintain and improve existing infrastructure to minimize maintenance costs, decrease the City’s greenhouse gas emissions, and increase the City’s long-term disaster and climate resilience.”
“Implement ordinances and City Council adopted initiatives and strategies to contribute to the quality of life in Menlo Park now and in the future.”
“Strive to achieve City Council cost recovery goals for all fee-based services.” The City Council also directed staff to research if amendments are needed to the reserve policy.
ACTION: Motion and second (Wolosin/ Nash), to approve budget principles with edits as presented for fiscal year 2023-24 and review the five-year General Fund forecast, passed unanimously.
ACTION: By acclamation, the City Council continued the meeting beyond 11 p.m.
L. Informational Items
L1. City Council agenda topics: May 9 – May 23 (Staff Report #23-104-CC) L2. Transmittal of city attorney billing (Staff Report #23-105-CC) L3. Update on City’s Housing Element Update project status and next steps (Staff Report #23-106-CC)
The City Council received clarification on the status of the below market rate (BMR) administration City Council Regular Meeting Minutes
April 25, 2023
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov request for proposal and future meetings and public noticing requirements.
The City Council requested an opportunity to update the BMR policy.
M. City Manager Report's
City Manager Justin Murphy reported out on Middlefield Road pilot.
N. City Councilmember Reports
City Councilmember Combs reported out on the annual egg hunt at Flood Park.
City Councilmember Nash reported out on Stanford Community Resources Group meeting.
Vice Mayor Taylor reported out on OneShoreline (Attachment), C/CAG, Peninsula Traffic Congestion Relief Alliance (Commute.org), and the Menlo Park Community Campus working group meetings.
City Councilmember Doerr reported out on the HEART Board Member Agency Committee and Bay Area Water Supply & Conservation Agency meetings.
Mayor Wolosin reported out on the Commute.org meeting and the Progress Seminar.
O. Closed Session
O1. Closed session conference with labor negotiators pursuant to Government Code §54957.6 regarding labor negotiations with the Service Employees International Union Local 521 (SEIU), American Federation of State, County, and Municipal Employees Local 829 (AFSCME), and Confidential employees
Attendees: City Manager Justin I.C. Murphy, Administrative Services Director Brittany Mello, Assistant City Manager Stephen Stolte. Legal Counsel Charles Sakai P. Adjournment
Mayor Wolosin adjourned to the closed session at 11:20 p.m.
Mayor Wolosin adjourned the meeting at 12:19 a.m.
Judi A. Herren Assistant to the City Manager/City Clerk These minutes were approved at the City Council meeting of June 13, 2023.
City Council Regular Meeting Minutes
April 25, 2023
MA II-Step C
IFrom UKG
CP Ml (Employee share)
CP PU AFSCME(Emplyoee portion of cost share)
City portion-Ml
City portion-Ml ER UAL
MP Benefit Summary
https ://men Iopa rk. gov /fi I es/s ha redassets/publ ic/ administrative-services/documents/humanresources/benefits/2022-benefits-sum ma ry. pdf Classic
Annual salary $115,505.00
bi-weekly $4,442.50
Rate
8.00% $355.40
6.04% $268.33
3.66%*
18.18%*
*estimate
r e -~ o.
Middle-tier PEPRA
Annual salary $115,505.00 Annual salary $115,505.00
bi-weekly $4,442.50 bi-weekly $4,442.50
Rate Rate
7.00% $310.98 I 6.75%- $299.87
6.04% $268.33 6.04% 1 $268.33
O1-PUBLIC COMMENT City Council Regular Meeting Minutes
April 25, 2023
DocuSign Envelope ID: 7761 E51 E-1225-4B81-BE98-0BE0DF9F23E6 Retirement System (CalPERS) for Miscellaneous Members 2.0% at age 62 formula, highest three years.
14.4 The City shall pay none of the employee's contribution to CalPERS. The full unit member's contribution shall be deducted from the unit member's pay by the City and forwarded to CalPERS in accordance with the rules and regulations governing such contributions.
14.5 The City will continue to apply Internal Revenue Code 414 (h)(2) on the employee's contribution to CalPERS.
14.6 Beginning with fiscal year 2011-12, should the employer rate rise above 15.850%, the increase shall be shared equally between the employee and the employer. As an example, if the employer rate for 2011-12 is 16.000%, the City shall pay 15.925% and the employee shall pay 8.075% (inclusive of the 8.000% fixed employee contribution).
14.7 Effective as soon as practicable and after January 1, 2014, the employee contribution towards the employer's contribution to the Public Employees' Retirement System (CalPERS) shall be taken as a pre-tax deduction from the employees' paycheck each payroll period. The City and the Union agree that the employee contribution towards the employer's contribution will continue past the expiration of the MOU. If for any reason the City is precluded from making this deduction or the deduction cannot be made on a pre-tax basis, the parties agree to meet and confer regarding ways to cure the defect.
I
14.8 Committee for Employee Cost Share Reduction
The City and AFSCME will establish a labor management committee no later than 180 days prior to the expiration of the contract to study in good faith the impact of the additional cost share in section 14 of AFSCME MOU. AFSCME and the City will each appoint two (2) members to the committee, with additional members to be added by mutual agreement. The Parties intend the committee to inform negotiations over potential modification of the Cost Share as part of a successor MOU.
ARTICLE 15: GRIEVANCE PROCEDURE
15.1 Definitions
15 .1.1 A grievance is an alleged violation, misinterpretation, or misapplication of the provisions of this Memorandum of Understanding, policy and/or procedure manuals affecting the working conditions of the employees covered by this Agreement
15.1.2 A "Disciplinary appeal" is an appeal from a disciplinary action of a Letter of Reprimand or higher, against an employee covered by this Memorandum of Understanding.
36 City Council Regular Meeting Minutes
April 25, 2023
roclamation
RECOGNIZING APRIL 28, 2023 AS NATIONAL ARBOR DAY
WHEREAS, National Arbor Day is observed on the last Friday of April each year by many states across the country for the community planting of trees; and WHEREAS, the benefits of trees as part of a stable global environment are well recognized; and WHEREAS, the special importance of trees in urban areas must be maintained to improve air quality, provide shade, prevent erosion of topsoil and sedimentation in waterways, maintain climatic balance, and decrease wind velocities; and
WHEREAS, the City of Menlo Park was historically forested by stands of oak, bay and other trees; and
WHEREAS, the preservation and planting of trees is necessary for the continued health and welfare of the citizens of this City in order to preserve the scenic beauty and historical value of trees; and
WHEREAS, the City of Menlo Park is well known for its numerous and beautiful trees which truly enhance the desirability of Menlo Park to live, work and play; and WHEREAS, this is the twenty-fourth anniversary of City of Menlo Park being recognized as a member of the Arbor Day Foundation's "Tree City USA" group; and WHEREAS, the planting of five trees with Mayor Wolosin, Vice Mayor Taylor, and the Environmental Quality Commission symbolizes the strong relationship, values, and the historical significance of Menlo Park's trees.
NOW, THEREFORE, BE IT RESOLVED, that I, Jen Wolosin, Mayor of the City of Menlo Park, on behalf of the City Council and City, acknowledges the plantings of one 'Sky Climber' Southern live oak (Quercus virginiana 'Sky Climber'), one Marina strawberry tree (Arbutus marina), and three Chinese pistache (Pistacia chinensis) at Karl E Clark at 313 Market Place on April 29 in recognition and celebration of National Arbor Day and affirm the City Council's commitment to safeguard and enhance Menlo Park's urban fore_s_
':h--
Jen Wolosin, Mayor
April 2023
AGENDA ITEM F-1 City Council Regular Meeting Minutes
April 25, 2023
roclamation
RECONOCIMIENTO DEL 28 DE ABRIL DE 2023
COMO DIA NACIONAL DEL ARBOL
CONSIDERANDO que el Of a Nacional del Arbol se celebra el ultimo viernes de abril de cada afio en muchos estados de todo el pais para la plantaci6n comunitaria de arboles; y CONSIDERANDO que los beneficios de los arboles como parte de un medio ambiente global estable son bien reconocidos; y
CONSIDERANDO que la especial importancia de los arboles en las zonas urbanas debe mantenerse para mejorar la calidad del aire, proporcionar sombra, evitar la erosion de la capa superior del suelo y la sedimentaci6n en las vias fluviales, mantener el equilibria climatico y disminuir la velocidad del viento; y
CONSIDERANDO que la ciudad de Menlo Park ha estado hist6ricamente poblada de robles, laureles y otros arboles; y
CONSIDERANDO que la preservaci6n y plantaci6n de arboles es necesaria para la salud y el bienestar continuos de los ciudadanos de esta ciudad a fin de preservar la belleza escenica y el valor hist6rico de los arboles; y
CONSIDERANDO que la ciudad de Menlo Park es bien conocida por sus numerosos y hermosos arboles, que verdaderamente realzan el atractivo de Menlo Park para vivir, trabajar y divertirse; y CONSIDERANDO que este es el vigesimo cuarto aniversario del reconocimiento de la ciudad de Menlo Park como miembro del grupo «Tree City USA» de la Fundaci6n Arbor Day; y CONSIDERANDO que la plantaci6n de cinco arboles con la alcaldesa Wolosin, el vicealcalde Taylor y la Comisi6n de Calidad Medioambiental simboliza la s6Iida relaci6n , los valores y la importancia hist6rica de los arboles de Menlo Park.
POR LO TANTO, SE RESUELVE, que yo, Jen Wolosin, Alcaldesa de la Ciudad de Menlo Park, en nombre del Ayuntamiento y de la Ciudad, reconozco la plantaci6n de un roble del sur «Sky Climber» (Quercus virginiana «Sky Climber»), un madrofio de Marina (Arbutus marina), y tres pistachos chinos (Pistacia chinensis) en Karl E Clark en 313 Market Place el 29 de abril en reconocimiento y celebraci6n del Dia Nacional del Arbol y ratifico el compromiso del Ayuntamiento para proteger y mejorar el bosque urbano de Menlo Park.
Jen Wolosin, Alcaldesa
Abril de 2023
City Council Regular Meeting Minutes
April 25, 2023
CONSIDER APPLICANTS AND MAKE APPOINTMENTS TO
FILL VACANCIES ON VARIOUS ADVISORY BODIESJudi A. Herren, City Clerk G1-PRESENTATION
City Council Regular Meeting Minutes April 25, 2023 Page 12 of 100 Complete Streets Commission term length
– Regular through April 2027– Unexpired through April 2024 Finance and Audit Committee incumbent
– Mathew Normington
Applications received after April 7 deadlineUPDATES
2 City Council Regular Meeting Minutes April 25, 2023 Page 13 of 100 3 STAFF RECOMMENDATION
Advisory body Vacancies Term length No. of applicants
Complete Streets Commission 2 April 30, 2024 (regular) April 30, 2027 (unexpired) 5 Environmental Quality Commission 2 April 30, 2027
8 Finance and Audit Committee 5 April 30, 2025
4 Housing Commission 1 April 30, 2027
4 Library Commission
2 April 30, 2027
4 Parks and Recreation Commission 2 April 30, 2027
4 Planning Commission
2 April 30, 2027
5 City Council Regular Meeting Minutes April 25, 2023 Page 14 of 100 4 FINANCE AND AUDIT COMMITTEE (FAC) OPTIONS
Option Action Result1. Appoint FAC applicants and select an applicant from the current pool of applicants that applied to another advisory body. -Appoint one or all applicants from FAC and all advisory body pools
Seven member
body
2. Direct staff to update City Council Policy CC-23-004 changing the FAC composition from seven to five members and appoint three applicants to the FAC -Appoint three applicants-Direct update of policy CC-23-004 Five member
body
3. Appoint current applicant(s) to the FAC and extend the FACrecruitment period for two weeks. -Appoint one or all applicants-Extend FAC recruitment 2-weeks Potential seven
member body
4. Refrain from appointing applicant(s) to the FAC, extend the FAC recruitment period for two weeks, and request the expiring members to continue serving on the FAC until appointments are made. -No appointments tonight-Extend FAC recruitment 2-weeks -Request three expiring members to continue serving
Potential seven
member body
City Council Regular Meeting Minutes April 25, 2023 Page 15 of 100
THANK YOU
City Council Regular Meeting Minutes April 25, 2023 Page 16 of 100 201 EL CAMINO REAL AND 612
CAMBRIDGE AVENUE PROJECT
April 25, 2023 Staff Presentation
J1-PRESENTATION
City Council Regular Meeting Minutes April 25, 2023 Page 17 of 100 2 PROPOSED PROJECT
Original project approval on October
27, 2020– Mixed use building with 12 housing units, one restaurant unit, and up to three retail units, two detached townhouses, and underground parking Extension request continued on March
14, 2023
Extension request to receive City
Council action today, April 25, 2023
City Council Regular Meeting Minutes April 25, 2023 Page 18 of 100 Two-year vesting tentative map request continued by City Council on March 14, 2023 based on the following concerns:– Progress of project development– Trash and debris on site– Occupation of the site by unhoused individuals– Safety– Tree health MARCH 14, 2023 CITY COUNCIL MEETING
3 City Council Regular Meeting Minutes April 25, 2023 Page 19 of 100 Applicant progress since March 14, 2023
– Removed trash and installed fencing– Covered damaged points of entry– Reinstated demolition permit applications– Preparing additional reports and documentation for issuance of demolition permit• This includes a nesting bird survey, a bat survey, and noise and vibration analysis, among others
– Held community meeting on April 22– Scheduling tree trimming– Daily site monitoring
APPLICANT RESPONSE
4 City Council Regular Meeting Minutes April 25, 2023 Page 20 of 100
THANK YOU
City Council Regular Meeting Minutes April 25, 2023 Page 21 of 100 Quiet Zone Study
City of Menlo Park / City of Palo Alto
H1-PRESENTATION
City Council Regular Meeting Minutes April 25, 2023 Page 22 of 100
1. Quiet zone basics
2. Quiet zone process3. Study area4. Proposed safety improvements5. Next steps Overview
City Council Regular Meeting Minutes April 25, 2023 Page 23 of 100 • Railroads are regulated by the Federal
Railroad Administration (FRA)
• Train horns are required by the FRA• Decibel level requirements for horns• Advance notice (20 seconds) Why do trains sound their horns?
City Council Regular Meeting Minutes April 25, 2023 Page 24 of 100 • A Quiet Zone exists where a train horn does
not need to sound
• The crossings need to be upgraded to be
safer without horns than they are in current state with horns. • Achieved via:
• Supplemental Safety Measures (SSM) at
every crossing; or
• Proposed design’s Quiet Zone Risk Index
(QZRI) qualifying for Quiet Zone
What is a Quiet Zone?
Most crossings, as they exist today,
would not meet the safety
thresholds to implement a Quiet
Zone.
City Council Regular Meeting Minutes April 25, 2023 Page 25 of 100 Quiet Zone Study
The Process
• Agency Coordination• Conceptual Design / Safety Analysis • Public Outreach• Final Report
PHASE I Study (CURRENT)
• Permitting (CPUC, Caltrain)
• Final Design
• Funding• Construction• FRA Certification
PHASE II Implementation (FUTURE)
City Council Regular Meeting Minutes April 25, 2023 Page 26 of 100 The Menlo Park / Palo Alto Quiet Zone Study Area
Menlo Park Study Area• Encinal Ave• Glenwood Ave• Oak Grove Ave• Menlo Park Station (pedestrian crossing)
• Ravenswood AvePalo Alto Study Area• Palo Alto Ave
City Council Regular Meeting Minutes April 25, 2023 Page 27 of 100 • Four-quadrant gates
DESIGN FOCUS AREAS
Safety
Improvements
Image: https://hsr.ca.gov/about/safety/quadgates/
City Council Regular Meeting Minutes April 25, 2023 Page 28 of 100 Ravenswood Ave
• Four-quadrant
gates
• Sidewalk
realignment
• Refreshed striping
and signage
City Council Regular Meeting Minutes April 25, 2023 Page 29 of 100 Oak Grove Ave
• Four-quadrant
gates
• Sidewalk
realignment
• Refreshed striping
and signage
• Extend median
City Council Regular Meeting Minutes April 25, 2023 Page 30 of 100 • Permitting (CPUC, Caltrain)
• Final Design • Funding • Construction
FUTURE
Next Steps
Crossing/scenario Cost estimateRavenswood Avenue $1,900,000Oak Grove Avenue $2,100,000Glenwood Avenue $2,100,000Encinal Avenue $2,100,000Risk method – Ravenswood + Oak Grove $4,000,000SSM method – all four crossings $8,200,000 City Council Regular Meeting Minutes April 25, 2023 Page 31 of 100 • Pursue a service agreement with Caltrain
to advance final design
• Pursue four quadrant gates at two
crossings to implement a quiet zone more
quickly
• Letter to the CAHSR to seek a
commitment to reimburse
• Pursue left-turn restrictions from Oak
Grove Avenue to Merrill Street and Garwood Way
QUIET ZONE STUDY
DIRECTION
FROM COUNCIL
City Council Regular Meeting Minutes April 25, 2023 Page 32 of 100 Questions?
City Council Regular Meeting Minutes April 25, 2023 Page 33 of 100 FISCAL YEAR 2023-24 BUDGET PRINCIPLES &
GENERAL FUND 5-YEAR FORECASTApril 25, 2023
K1-PRESENTATION
City Council Regular Meeting Minutes April 25, 2023 Page 34 of 100 AGENDA
Budget Principles 5-Year Forecast Purpose Key Economic Issues General Fund 5-Year Forecast – Revenue assumptions– Expense assumptions– General Fund projects – Reserve impacts City Council approval and direction
City Council Regular Meeting Minutes April 25, 2023 Page 35 of 100
1. Promote the City’s long-term fiscal sustainability
2. Provide city services and infrastructure that contribute to quality of life in Menlo Park
3. Revenue sources and grant accountingBUDGET PRINCIPLES 3 City Council Regular Meeting Minutes April 25, 2023 Page 36 of 100 Reflects adopted budgeting principles and assists the City Council with long-term strategic decisions for the City’s largest operating fund. Provides outlook for a sustainable General Fund over
the next five years.
Revenue and expenditure assumptions in the forecast
are based on current financial projections.
The model received input from a variety of sources,
including the executive team and expert consultants.
PURPOSE OF THE 5-YEAR GENERAL FUND FORECAST
4 City Council Regular Meeting Minutes April 25, 2023 Page 37 of 100 General Fund revenues have started to recover from
pandemic impacts– Forecast is based upon current financial projections– Most revenues have recovered to pre-pandemic levels, except for Sales Tax
– Utility Users Tax (UUT) removed from forecast
Economic uncertaintyKEY ECONOMIC ISSUES
5 City Council Regular Meeting Minutes April 25, 2023 Page 38 of 100 Revenue assumptions:
– Property Taxes: 5.8% growth (HdL)– Transient Occupancy Tax: 5% growth– Sales Tax: 4% growth (MuniServices)– Licenses & Permits: 4% growth– Other revenues: 3%– UUT removed from forecast Additional information:
– Transfers in include:
• Approximately $1M OPEB Trust
disbursement
• $3.7 million in ARPA funds *final
determination of uses pending City Council direction
6 REVENUE ASSUMPTIONS
Utility Users Tax
Charges for Service
Other
Sales Taxes
Licenses & Permits
Transient Occupancy Tax
Property Taxes
0.0% 2.0% 4.0% 6.0% 8.0%
Annual Projections for General Fund Revenue
(percent change)
Fiscal Year 2023-24 - Fiscal Year 2027-28
City Council Regular Meeting Minutes April 25, 2023 Page 39 of 100 Expenditure assumptions:
– 250 total full-time equivalents (FTEs)
• Placeholder wage adjustments
*subject to labor negotiations
• 7.5% vacancy factor (equal to 19
FTEs) included in forecast
– 3% CPI inflation adjustment to
benefits, capital improvements, and operating expenses
– Note: Pension costs trend downward
in outer years. Approximately $1 million payment annually to reduce unfunded accrued liability (UAL) 7 EXPENDITURE ASSUMPTIONS
Other
Benefits - non PERS
Services
Operating Expenses
Utilities
Salaries and Wages
0.0% 2.0% 4.0% 6.0%
Annual Projections for General Fund Expenditures
(percent change)
Fiscal Year 2023-24 - Fiscal Year 2027-28
City Council Regular Meeting Minutes April 25, 2023 Page 40 of 100 GENERAL FUND 5-YEAR FORECAST
8 The forecast projects General Fund revenues to be lower than expenses over the five‐year period. -
15,000,000 30,000,000 45,000,000 60,000,000 75,000,000 90,000,000 2022 Act 2023 Fcst 2024 2025 2026 2027 2028
General Fund: Revenue vs Expense
Revenues Expenses
City Council Regular Meeting Minutes April 25, 2023 Page 41 of 100 Reserve Impacts
– Total reserve balance trends downward from $32.5 million to $24.2 million over the five-year period
– Emergency Contingency Reserve: Maintained at minimum
policy level of 15% of the adopted budget
– Economic Stabilization Reserve: Falls below minimum
policy level of 20% of the adopted budget after fiscal year 2024-25 – Unassigned Fund Balance: Decreases to $0.25 million for the last three years of the forecast to maintain necessary liquidity for cash flow GENERAL FUND 5-YEAR RESERVES
9 City Council Regular Meeting Minutes April 25, 2023 Page 42 of 100 GENERAL FUND: EMERGENCY CONTINGENCY RESERVE
10 The Emergency Contingency Reserve was established by resolution in 2011 and updated in 2014 with a policy goal of maintain 15‐20% of the General Fund’s annual operating budget. Use of the reserve is limited to declared emergencies. The forecast maintains this reserve at the minimum policy level. -
3,000,000 6,000,000 9,000,000
12,000,000 15,000,000
2022 Act 2023 Fcst 2024 2025 2026 2027 2028
General Fund: Emergency Contingency Reserve
Emergency contingency Policy Level (15% min)
City Council Regular Meeting Minutes April 25, 2023 Page 43 of 100 GENERAL FUND: ECONOMIC STABILIZATION RESERVE
11 The Economic Stabilization Reserve was established by resolution in 2011 and updated in 2014 with a policy goal of maintain 20‐25% of the General Fund’s annual operating budget. The reserve can be used for severe operational budget deficits or to mitigate effects from unforeseen changes in revenues and/or expenditures.
The forecast uses reserves to cover projected deficits and falls below the minimum policy level after Fiscal Year 2024‐25. Council may consider alternative strategies to structurally balance the budget over time. -
4,000,000 8,000,000
12,000,000 16,000,000 20,000,000
2022 Act 2023 Fcst 2024 2025 2026 2027 2028
General Fund: Economic Stabilization Reserve
Economic stabilization Policy Level (20% min)
City Council Regular Meeting Minutes April 25, 2023 Page 44 of 100 Approve the fiscal year 2023-24 budget principles
Review the General Fund 5-Year forecast assumptionsCITY COUNCIL APPROVAL AND DIRECTION 12 City Council Regular Meeting Minutes April 25, 2023 Page 45 of 100
THANK YOU
City Council Regular Meeting Minutes April 25, 2023 Page 46 of 100 ŝƚLJŽƵŶƚLJƐƐŽĐŝĂƚŝŽŶŽĨ
'ŽǀĞƌŶŵĞŶƚƐŽĨ^ĂŶDĂƚĞŽŽƵŶƚLJ
ŽĂƌĚDĞĞƚŝŶŐ
Ɖƌŝůϭϯ͕ϮϬϮϯ
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EZKtE^ƚƌĂƚĞŐŝĐŽŶƐƵůƚŝŶŐ
N-PRESENTATION
City Council Regular Meeting Minutes April 25, 2023 Page 47 of 100 KǀĞƌǀŝĞǁŽĨ&ŝƌŵƐ
DŽƌĞƚŚĂŶϮϱLJĞĂƌƐŽĨ
ĞdžƉĞƌŝĞŶĐĞǁŽƌŬŝŶŐŝŶ
tĂƐŚŝŶŐƚŽŶ͕͘
^ƉĞĐŝĂůŝnjĞŝŶ
ƌĞƉƌĞƐĞŶƚŝŶŐůŽĐĂů
ŐŽǀĞƌŶŵĞŶƚƐ͘
džƚĞŶƐŝǀĞĞdžƉĞƌŝĞŶĐĞ
ĂŶĚŬŶŽǁůĞĚŐĞŽŶ
ĨĞĚĞƌĂůƐƵƐƚĂŝŶĂďŝůŝƚLJ
ƉƌŽŐƌĂŵƐ͘
,ĞůƉĞĚƐĞĐƵƌĞŽǀĞƌΨϭ
ďŝůůŝŽŶŝŶĨĞĚĞƌĂůŐƌĂŶƚƐ
ĂŶĚĂƉƉƌŽƉƌŝĂƚŝŽŶƐĨŽƌ
ĐůŝĞŶƚƐ͘
City Council Regular Meeting Minutes April 25, 2023 Page 48 of 100 KƵƌ
'ŽǀĞƌŶŵĞŶƚĨĨĂŝƌƐƉƉƌŽĂĐŚ
ĞǀĞůŽƉĨƵůůƵŶĚĞƌƐƚĂŶĚŝŶŐŽĨŽƵƌĐůŝĞŶƚƐĂŶĚƚŚĞŝƌƉƌŝŽƌŝƚŝĞƐ͘tŽƌŬĐŽůůĂďŽƌĂƚŝǀĞůLJĞĂĐŚLJĞĂƌƚŽƐĞƚĂŶĂŐĞŶĚĂŽĨĨĞĚĞƌĂůƉƌŝŽƌŝƚŝĞƐ͘,ŽůĚƐƚƌĂƚĞŐLJŵĞĞƚŝŶŐŝŶĨĂůůƉƌŝŽƌƚŽŶĞdžƚLJĞĂƌ͘DĂƚĐŚLJŽƵƌƉƌŝŽƌŝƚŝĞƐǁŝƚŚĨĞĚĞƌĂůĨƵŶĚŝŶŐĂŶĚůĞŐŝƐůĂƚŝǀĞŽƉƉŽƌƚƵŶŝƚŝĞƐ͘^ĞƚƵƉƉƌŽĐĞƐƐƚŽŵĂŬĞLJŽƵĞĨĨĞĐƚŝǀĞĂŶĚƐƵĐĐĞƐƐĨƵůͲͲ zŽƵĂƌĞLJŽƵƌďĞƐƚĂĚǀŽĐĂƚĞƐ͘KƌŐĂŶŝnjĞƌĞŐƵůĂƌŵĞĞƚŝŶŐƐǁŝƚŚLJŽƵƌ,ŽƵƐĞĂŶĚ^ĞŶĂƚĞŽĨĨŝĐĞƐĂŶĚǁŝƚŚŬĞLJĨĞĚĞƌĂůĂŐĞŶĐŝĞƐ͘DĞĞƚŵŽŶƚŚůLJƚŽĚŝƐĐƵƐƐƉƌŽŐƌĞƐƐ͕ƐƚƌĂƚĞŐLJ͕ŶĞdžƚƐƚĞƉƐ͘ City Council Regular Meeting Minutes April 25, 2023 Page 49 of 100 KƵƌϮϬϮϯ&ŽĐƵƐĨŽƌͬ'
• ŽŶŐƌĞƐƐŝŽŶĂůƉƉƌŽƉƌŝĂƚŝŽŶƐ͘• &ĞĚĞƌĂů'ƌĂŶƚƐ͘• dƌĂĐŬůĞŐŝƐůĂƚŝŽŶŽĨŝŶƚĞƌĞƐƚ͘ City Council Regular Meeting Minutes April 25, 2023 Page 50 of 100 &zϮϬϮϰͬ'&ĞĚĞƌĂůƉƉƌŽƉƌŝĂƚŝŽŶƐZĞƋƵĞƐƚƐ
• ΨϰϴϬ͕ϬϬϬĨŽƌ^ĂŶDĂƚĞŽŽƵŶƚLJ>ĂƵŶĚƌLJͲƚŽͲ>ĂŶĚƐĐĂƉĞWŝůŽƚWƌŽũĞĐƚ͘• ΨϴϬϬ͕ϬϬϬĨŽƌ^ĂŶDĂƚĞŽŽƵŶƚLJ ͲŝŬĞ^ƚƌĂƚĞŐŝĐWůĂŶ͘• Ψϭ͘ϱϯŵŝůůŝŽŶĨŽƌ^ĂŶDĂƚĞŽŽƵŶƚLJ^ƵƐƚĂŝŶĂďůĞ^ƚƌĞĞƚƐWŝůŽƚ͘• ΨϰϱϬ͕ϬϬϬĨŽƌ^ĂŶDĂƚĞŽŽƵŶƚLJĂƌďŽŶEĞƵƚƌĂůŝƚLJWůĂŶ͘• Ψϭ͘ϮŵŝůůŝŽŶĨŽƌDƵůƚŝͲŐĞŶĐLJĚĂƉƚŝǀĞ^ŝŐŶĂůdŝŵŝŶŐ͘ City Council Regular Meeting Minutes April 25, 2023 Page 51 of 100 ^ƚĂƚƵƐŽĨ&zϮϬϮϰƉƉƌŽƉƌŝĂƚŝŽŶƐZĞƋƵĞƐƚƐ
• ZĞƉ͘DƵůůŝŶƌĞƋƵĞƐƚĞĚĨƵŶĚŝŶŐĨŽƌ^ƵƐƚĂŝŶĂďůĞ^ƚƌĞĞƚƐWŝůŽƚ͘• ,ŽƵƐĞƉƉƌŽƉƌŝĂƚŝŽŶƐ^ƵďĐŽŵŵŝƚƚĞĞƐǁŝůůďĞŐŝŶĐŽŶƐŝĚĞƌĂƚŝŽŶŽĨ ůĞŐŝƐůĂƚŝŽŶŝŶDĂLJ͘
• ŽŶ͛ƚŬŶŽǁLJĞƚǁŚŝĐŚƉƌŽũĞĐƚƐ^ĞŶĂƚŽƌƐǁŝůůƌĞƋƵĞƐƚ͘• ^ĞŶĂƚĞĂƉƉƌŽƉƌŝĂƚŝŽŶƐƐƵďĐŽŵŵŝƚƚĞĞƐǁŝůůůŝŬĞůLJďĞŐŝŶĐŽŶƐŝĚĞƌĂƚŝŽŶŽĨ ůĞŐŝƐůĂƚŝŽŶŝŶDĂLJͬ:ƵŶĞ͘
• dŝŵŝŶŐŽĨĨƵŶĚƐǁŝůůĚĞƉĞŶĚƵƉŽŶĂďŝůŝƚLJŽĨĚŝǀŝĚĞĚŽŶŐƌĞƐƐƚŽƉĂƐƐ ďƵĚŐĞƚ͘
City Council Regular Meeting Minutes April 25, 2023 Page 52 of 100 ůŝŵĂƚĞŝŶ
• ŝǀŝĚĞĚ ŐŽǀĞƌŶŵĞŶƚ͘• ZĞƉƵďůŝĐĂŶƐ ŶŽǁ ŚĂǀĞ ŵĂũŽƌŝƚLJ ŝŶ ,ŽƵƐĞ͘• ,ŽƵƐĞ ǁŝůů ĐƵƚ &z ϮϬϮϰ ĨƵŶĚŝŶŐ ʹ ĚŽŶ͛ƚ ŬŶŽǁ ŚŽǁ ŵƵĐŚ͘• ^ŝŐŶŝĨŝĐĂŶƚ ƌĞƐŽƵƌĐĞƐ ĨŽƌ ůŽĐĂů ŐŽǀĞƌŶŵĞŶƚƐ ƌĞŵĂŝŶ ƚŚƌŽƵŐŚ ŝƉĂƌƚŝƐĂŶ /ŶĨƌĂƐƚƌƵĐƚƵƌĞ >Ăǁ ĂŶĚ /ŶĨůĂƚŝŽŶ ZĞĚƵĐƚŝŽŶ Đƚ͘
City Council Regular Meeting Minutes April 25, 2023 Page 53 of 100 <ĞLJdŚĞŵĞƐĨŽƌ
džƉĂŶĚĞĚKƉƉŽƌƚƵŶŝƚŝĞƐ
• WƌŽǀŝĚĞƐƵďƐƚĂŶƚŝĂůŝŶǀĞƐƚŵĞŶƚŝŶƵŶĚĞƌƐĞƌǀĞĚĐŽŵŵƵŶŝƚŝĞƐ͗ZƵƌĂů͕ůŽǁĞƌ ŝŶĐŽŵĞ͕ĐŽŵŵƵŶŝƚŝĞƐŽĨĐŽůŽƌ͕ƚƌŝďĞƐ͘
• ZĞĚƵĐĞŐƌĞĞŶŚŽƵƐĞŐĂƐĞŵŝƐƐŝŽŶƐĂŶĚŽƚŚĞƌƉŽůůƵƚĂŶƚƐ͘• ƌĞĂƚĞŵĞƌŝĐĂŶũŽďƐĂŶĚŵĞƌŝĐĂŶďƵƐŝŶĞƐƐĞƐ͘ City Council Regular Meeting Minutes April 25, 2023 Page 54 of 100 KdKƉƉŽƌƚƵŶŝƚŝĞƐ
• Z/^
'ƌĂŶƚƐʹ Ψϳ͘ϱ͕ŝŶĐůƵĚĞƐΨϳϱDͬLJĞĂƌĨŽƌƉůĂŶŶŝŶŐ͘• ^DZd'ƌĂŶƚƐͲͲ ΨϱϬϬDĨŽƌĚĞŵŽŶƐƚƌĂƚŝŽŶƐƚŚĂƚŝŶĐŽƌƉŽƌĂƚĞŝŶŶŽǀĂƚŝǀĞƚĞĐŚŶŽůŽŐŝĞƐŽƌ ĚĂƚĂƵƐĞƐƚŽŝŵƉƌŽǀĞƚƌĂŶƐƉŽƌƚĂƚŝŽŶĞĨĨŝĐŝĞŶĐLJĂŶĚƐĂĨĞƚLJ͘ • ZĞĐŽŶŶĞĐƚŝŶŐŽŵŵƵŶŝƚŝĞƐͲͲ Ψϭ• WZKd
d'ƌĂŶƚƐͲͲ Ψϭ͘ϰĨŽƌƌĞƐŝůŝĞŶĐLJ• ^ĂĨĞ^ƚƌĞĞƚƐĨŽƌůůͲͲ ΨϱĨŽƌƐĂĨĞƚLJĞƐƉĞĐŝĂůůLJĐLJĐůŝƐƚƐĂŶĚƉĞĚĞƐƚƌŝĂŶƐ• ,ĞĂůƚŚLJ^ƚƌĞĞƚƐ'ƌĂŶƚƐͲͲ ΨϱϬϬDĨŽƌĐŽŽůŽƌƉŽƌŽƵƐƉĂǀĞŵĞŶƚƐ͕ƚƌĞĞĐŽǀĞƌ• ƌŝĚŐĞŝƐĐƌĞƚŝŽŶĂƌLJ'ƌĂŶƚƐͲͲ ΨϭϮ͘ϱ• ŝƌƉŽƌƚdĞƌŵŝŶĂůWƌŽŐƌĂŵͲͲ Ψϱ• ĂƌďŽŶZĞĚƵĐƚŝŽŶWƌŽŐƌĂŵͲͲ Ψϲ͘ϰ• ŚĂƌŐŝŶŐĂŶĚĨƵĞůŝŶŐ/ŶĨƌĂƐƚƌƵĐƚƵƌĞͲͲ Ψϳ͘ϱ;ΨϮ͘ϱĐŽŵƉĞƚŝƚŝǀĞŐƌĂŶƚƐͿ City Council Regular Meeting Minutes April 25, 2023 Page 55 of 100 dƌĂŶƐŝƚĂŶĚWĂƌĂͲdƌĂŶƐŝƚ͗ΨϯϵŝůůŝŽŶ/ŶĐƌĞĂƐĞ
• &ŽƌŵƵůĂ'ƌĂŶƚƐĨŽƌƵƐĞƐĂŶĚƵƐ&ĂĐŝůŝƚŝĞƐͲ Ψϯ͘ϮŝůůŽŶ͘• ŽŵƉĞƚŝƚŝǀĞ'ƌĂŶƚƐĨŽƌƵƐĞƐĂŶĚƵƐ&ĂĐŝůŝƚŝĞƐͲ ΨϮŝůůŝŽŶ͘• >ŽǁͲEŽ ŵŝƐƐŝŽŶƵƐŽŵƉĞƚŝƚŝǀĞ'ƌĂŶƚƐͲ Ψϱ͘ϲϮϱŝůůŝŽŶ͘• dƌĂŶƐŝƚ ĐĐĞƐƐŝďŝůŝƚLJ ĨŽƌ ^ĞŶŝŽƌƐ ĂŶĚ WĞƌƐŽŶƐ ǁŝƚŚ ŝƐĂďŝůŝƚŝĞƐ ;&ŽƌŵƵůĂ 'ƌĂŶƚƐͿͲ ΨϮ͘ϮŝůůŝŽŶŐŽĞƐƚŚƌŽƵŐŚƐƚĂƚĞƐĨŽƌƐŵĂůůĂŶĚƌƵƌĂůĐŽŵŵƵŶŝƚŝĞƐ͘ City Council Regular Meeting Minutes April 25, 2023 Page 56 of 100
WWƌŽŐƌĂŵƐ
• 'ƌĞĞŶŚŽƵƐĞ'ĂƐZĞĚƵĐƚŝŽŶ&ƵŶĚͲͲ ΨϮϳďŝůůŝŽŶ• ůĞĂŶtĂƚĞƌĂŶĚ^ĂĨĞƌŝŶŬŝŶŐtĂƚĞƌ^ƚĂƚĞZĞǀŽůǀŝŶŐ&ƵŶĚƐͲͲ ΨϮϯ͘ϰ ďŝůůŝŽŶ • tĞƐƚĞƌŶtĂƚĞƌͲͲ Ψϳ͘ϭďŝůůŝŽŶ
•
W^ƚŽƌŵǁĂƚĞƌĂŶĚ^ĞǁĞƌKǀĞƌĨůŽǁ'ƌĂŶƚƐͲͲ Ψϭ͘ϰ• ůĞĂŶ^ĐŚŽŽůƵƐWƌŽŐƌĂŵͲͲ Ψϳ͘ϱďŝůůŝŽŶ• ƌŽǁŶĨŝĞůĚƐZĞǀŝƚĂůŝnjĂƚŝŽŶͲͲ Ψϭ͘ϱďŝůůŝŽŶ• ^ŽůŝĚtĂƐƚĞ/ŶĨƌĂƐƚƌƵĐƚƵƌĞĂŶĚZĞĐLJĐůŝŶŐ'ƌĂŶƚƐͲͲ ΨϮϳϱŵŝůůŝŽŶ City Council Regular Meeting Minutes April 25, 2023 Page 57 of 100 ZĞƐŝůŝĞŶĐĞ
• WƌŽŵŽƚŝŶŐZĞƐŝůŝĞŶƚKƉĞƌĂƚŝŽŶƐĨŽƌdƌĂŶƐĨŽƌŵĂƚŝǀĞ͕
ĨĨŝĐŝĞŶƚ͕ĂŶĚŽƐƚ^ĂǀŝŶŐ
dƌĂŶƐƉŽƌƚĂƚŝŽŶ;WZKd
dͿ'ƌĂŶƚƐ;Ψϴ͘ϳďŝůůŝŽŶͿ
• tŝůĚĨŝƌĞDĂŶĂŐĞŵĞŶƚ;Ψϴ͘ϮϱďŝůůŝŽŶͿ• /ŶǀĞƐƚŵĞŶƚƐŝŶZĞƐŝůŝĞŶĐĞƚŚƌŽƵŐŚƚŚĞƌŵLJŽƌƉƐŽĨ ŶŐŝŶĞĞƌƐ;ΨϳďŝůůŝŽŶͿ• tĞƐƚĞƌŶtĂƚĞƌ;Ψϯ͘ϴďŝůůŝŽŶͿ• &ůŽŽĚDŝƚŝŐĂƚŝŽŶƐƐŝƐƚĂŶĐĞWƌŽŐƌĂŵ;Ψϯ͘ϱďŝůůŝŽŶͿ• tĞĂƚŚĞƌŝnjĂƚŝŽŶ;Ψϯ͘ϱďŝůůŝŽŶͿ• LJďĞƌƐĞĐƵƌŝƚLJ;Ψϭ͘ϯďŝůůŝŽŶͿ• & DƵŝůĚŝŶŐZĞƐŝůŝĞŶƚ/ŶĨƌĂƐƚƌƵĐƚƵƌĞΘŽŵŵƵŶŝƚŝĞƐ;Z/ͿͲͲ Ψϭ͘ City Council Regular Meeting Minutes April 25, 2023 Page 58 of 100 ƌŽĂĚďĂŶĚ
• ƌŽĂĚďĂŶĚ
ƋƵŝƚLJ͕ĐĐĞƐƐ͕ĂŶĚĞƉůŽLJŵĞŶƚ
WƌŽŐƌĂŵ;ΨϰϮ͘ϰϱďŝůůŝŽŶͿ
• ĨĨŽƌĚĂďůĞŽŶŶĞĐƚŝǀŝƚLJWƌŽŐƌĂŵ;Ψϭϰ͘ϮďŝůůŝŽŶͿ• ŝŐŝƚĂů ƋƵŝƚLJWůĂŶŶŝŶŐ͕ĂƉĂĐŝƚLJĂŶĚ
ŽŵƉĞƚŝƚŝǀĞ'ƌĂŶƚƐ;ΨϮ͘ϳϱďŝůůŝŽŶͿ
• dƌŝďĂůƌŽĂĚďĂŶĚŽŶŶĞĐƚŝǀŝƚLJWƌŽŐƌĂŵ;ΨϮ
ďŝůůŝŽŶͿ
• ZƵƌĂůƌŽĂĚďĂŶĚWƌŽŐƌĂŵƐĂƚĞƉĂƌƚŵĞŶƚŽĨ
ŐƌŝĐƵůƚƵƌĞ;ΨϮďŝůůŝŽŶͿ
• DŝĚĚůĞDŝůĞƌŽĂĚďĂŶĚ/ŶĨƌĂƐƚƌƵĐƚƵƌĞWƌŽŐƌĂŵ
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City Council Regular Meeting Minutes April 25, 2023 Page 60 of 100 Eq u it y Asse ssm e n t a n d
Fra m e w o rk De ve lo p m e n t P ro je ct
C/CAG Board Meeting – March 9, 2023
Image Source: http://astanehelaw.com/2020/09/02/san-mateo-county-passes-emergency-ordinance-establishing-paid-sick-leave-for-the-coronavirus-covid-19-pandemic/ City Council Regular Meeting Minutes April 25, 2023 Page 61 of 100 Ove rvie w
Image Source: https://www.dreamstime.com/aerial-view-san-mateo-hayward-bridge-across-francisco-bay-foster-city-county-california-airplane-image139436759 Project UpdatesEquity Focus Area MappingExisting Conditions AnalysisDiscussion and Feedback City Council Regular Meeting Minutes April 25, 2023 Page 62 of 100 P ro g re s s a n d Tim e lin e
Rooted and uprooted in North Fair Oaks, May 16, 2022, Don ShoecraftSource: https://climaterwc.com/2022/05/16/rooted-and-uprooted-in-north-fairoaks/ Phase I: Fall 2022
Phase II: Winter 2022/2023
Phase III: Spring 2023
Phase IV: Late Spring-Early Summer 2023
• Equity
definitions
• Historical
perspective
• Connections
between C/CAG’s program areas and equity
• Equity metrics
& EFA mapping
• Identification
of equity impacts, issues, and needs connected to C/CAG’s work • Peer review of
equity practices
• Existing C/CAG
equity integrations
• Focused
delineation of C/CAG’s role in equity
• Final
Reports, Policies, Statements, and Framework
City Council Regular Meeting Minutes April 25, 2023 Page 63 of 100 P h a s e II P ro g re s s : De fin in g & Ma p p in g
EFA’s & As s e s s in g Exis t in g Co n d it io n s
MTC Equity Priority Communities Map
Source:
https://mtc.ca.gov/sites/default/files/Equity_Priority_Co mmunities.pdf
Reimagine SamTrans
Source: https://www.samtrans.com/about-samtrans/reimaginesamtrans Reviewed C/CAG’s existing Equity Priority Community/demographic indicators, maps, & toolsIdentified C/CAG interest in consistency across agencies, as well as specificity to C/CAG’s programsDeveloped initial & updated indicators for geographic assessment & existing conditions analysisMapping strategy & draft and updated mapsProduced draft and updated existing conditions (disparity) analysis City Council Regular Meeting Minutes April 25, 2023 Page 64 of 100 Ma p p in g & Exis t in g
Co n d it io n s In p u t
• Make applicable to C/CAG’s diverse program areas• Establish a process and timeline for updating C/CAG’s Equity Focus Areas (EFA’s) on a recurring basis with the latest data and potentially with new indicators of interest. • Additional demographic indicators considered:
• Undocumented people• Linguistic isolation• Unbanked• Unhoused• Overcrowding• Low-income seniors• Single parent households “A view from the St. Francis neighborhood in Daly City. (Sebastian Miño-Bucheli/KQED)” Source: https://www.kqed.org/news/11883382/in-daly-city-the-bayanihan-spirit-is-aliveand-well City Council Regular Meeting Minutes April 25, 2023 Page 65 of 100 Existing Conditions Analysis
City Council Regular Meeting Minutes April 25, 2023 Page 66 of 100 $145,836
$80,529
$96,458
$144,177
$81,839
$96,731
$76,759
$108,256
White Non-Hispanic
African American or Black
American Indian or Alaska Native
Asian
Hispanic/Latino
Native Hawaiian or Pacific Islander
Other race
Two or more races
Median Household Income by Race/Ethnicity
San Mateo County
2016-2020 American Community Survey
City Council Regular Meeting Minutes April 25, 2023 Page 67 of 100 Means of transportation to work by race/ethnicity in San Mateo County 2016-2020 American Community Survey
Drive alone Carpool Public
Transit
Walk Bike or
other
Work from
home
White Non-Hispanic 69% 6% 7% 2% 4% 13%
African American or Black 61% 11% 12% 5% 4% 7%
American Indian or Alaska Native 60% 21% 6% 2% 7% 5%
Asian 60% 12% 14% 2% 2% 10%
Hispanic/Latino 65% 14% 10% 4% 3% 5%
Native Hawaiian or Pacific Islander 72% 12% 6% 3% 3% 5% Other race 65% 13% 11% 4% 3% 4%
Two or more races 64% 8% 10% 3% 4% 11%
City Council Regular Meeting Minutes April 25, 2023 Page 68 of 100 Means of transportation to work by household income in San Mateo County 2016-2020 American Community Survey
Drive alone
Carpool Public
Transit
Walk Bike or
other
Work from home
Under $25K 59% 13% 11% 5% 4% 8%
$25K-$50K 65% 13% 10% 3% 3% 6%$50K-$75K 69% 9% 9% 2% 3% 7% Over $75K 67% 7% 10% 1% 3% 12%
City Council Regular Meeting Minutes April 25, 2023 Page 69 of 100 4%
17%
28%
16%
17% 16%
White All BIPOC Asian or Pacific Islander African American or Black Hispanic/Latino Mixed/other Percentage increase in average commute times by race/ethnicity, 2010-2019 San Mateo County
National Equity Atlas
City Council Regular Meeting Minutes April 25, 2023 Page 70 of 100 17%
7%
25%
38%
33%
13%
26%
37%
3%
2%
5%
4%
5%
4%
11%
6%
54%
55%
54%
52%
48%
62%
45%
46%
25%
35%
16%
6%
14%
21%
18%
10%
All
White
People of color
Black
Latino
Asian or Pacific Islander
Native American
Mixed/other
Gentrification Risk by Race (pct. of households)
San Mateo County
Gentrifying At risk Stable Exclusive
Source: UC Berkeley Urban Displacement Project; American Community Survey | Bay Area Equity Atlas City Council Regular Meeting Minutes April 25, 2023 Page 71 of 100 7%
17%
9%
71%
Very low-income Low-income Moderate income Above-moderate income Affordable Housing Production in San Mateo County, 2015-2017 (Units created as a share of units needed during 2015-2023 cycle) Source: Bay Area Equity Atlas | Bay Area Regional Housing Needs Allocation City Council Regular Meeting Minutes April 25, 2023 Page 72 of 100 66%
45% 46%
63%
42%
56%
34%
48%
0%
10%20%30%40%50%60%70%
White Non-Hispanic African American or
Black
American Indian or
Alaska Native
Asian Hispanic/Latino Native Hawaiian or
Pacific Islander
Other race Two or more races
Pct of households owned
Home Ownership by Race/Ethnicity
San Mateo County
2016-2020 American Community Survey
City Council Regular Meeting Minutes April 25, 2023 Page 73 of 100 Equity Indicator Mapping
City Council Regular Meeting Minutes April 25, 2023 Page 74 of 100 C/CAG CBPP Equity
Focus Areas*
SamTrans Equity Priority Areas
MTC Equity Priority Communities
CalEnviroScreen USDOT
Zero Vehicle Households 9 99
Low-income Population 9 9 9 99
People of Color 9 99
Housing cost burdened 9 9 9
Transportation cost burdened 9Unemployment 9Limited English proficiency 9 99Low education levels 99Poor health outcomes 9 9 Environmental disparities 99Climate change resilience disadvantage 9Lack of local jobs 9High inequality 9Seniors 9People with disabilities 9 9Single parent households 9 *Comprehensive Bicycle and Pedestrian Plan
9 = Indicator included in corresponding agency’s map
City Council Regular Meeting Minutes April 25, 2023 Page 75 of 100 C/CAG Comprehensive
Bicycle and Pedestrian Plan (CBPP) Equity Focus Areas
Indicators• Low-income households• People of color• Zero-vehicle households• Transportation and housing cost-burdened households
Source: 2014-2018 American Community Survey
Freeway
Arterial street
Equity Focus Area
City Council Regular Meeting Minutes April 25, 2023 Page 76 of 100 City Council Regular Meeting Minutes
April 25, 2023 Page 77 of 100
City Council Regular Meeting Minutes
April 25, 2023 Page 78 of 100
C/CAG CBPP Equity
Focus Areas & Limited English Proficiency
Equity Focus Area Indicators• Low-income households• People of color• Zero-vehicle households• Transportation and housing cost-burdened households
Sources: 2014-2018 American Community Survey, 2017-2021 American Community Survey Freeway
Arterial street
Equity Focus Area
High % limited English proficient households (above 23%) City Council Regular Meeting Minutes April 25, 2023 Page 79 of 100 C/CAG CBPP Equity
Focus Areas & Single Parent Households
Equity Focus Area Indicators• Low-income households• People of color• Zero-vehicle households• Transportation and housing cost-burdened households
Sources: 2014-2018 American Community Survey, 2017-2021 American Community Survey Freeway
Arterial street
Equity Focus Area
High % Single Parent Households (above 11%)
City Council Regular Meeting Minutes April 25, 2023 Page 80 of 100 C/CAG CBPP Equity
Focus Areas & Seniors in Low-income Areas
Equity Focus Area Indicators• Low-income households• People of color• Zero-vehicle households• Transportation and housing cost-burdened households
Sources: 2014-2018 American Community Survey, 2017-2021 American Community Survey Freeway
Arterial street
Equity Focus Area
High % Seniors in low-income tracts
(above 19%)
City Council Regular Meeting Minutes April 25, 2023 Page 81 of 100 C/CAG CBPP Equity
Focus Areas & Gentrification Risk
Equity Focus Area Indicators• Low-income households• People of color• Zero-vehicle households• Transportation and housing cost-burdened households
Sources: 2014-2018 American Community Survey, Urban Displacement Project California Estimated Displacement Risk Model (2015-2019) Freeway
Arterial street
Equity Focus Area
Gentrification & displacement risk tract
City Council Regular Meeting Minutes April 25, 2023 Page 82 of 100 C/CAG CBPP Equity
Focus Areas & Climate/Environment
Equity Focus Area Indicators• Low-income households• People of color• Zero-vehicle households• Transportation and housing cost-burdened households
Sources: 2014-2018 American Community Survey, CalEnviroScreen 4.0 Freeway
Arterial street
Equity Focus Area
CalEnviroScreen Top 25% tract
City Council Regular Meeting Minutes April 25, 2023 Page 83 of 100 C/CAG CBPP Equity
Focus Areas & Climate/Environment
Equity Focus Area Indicators• Low-income households• People of color• Zero-vehicle households• Transportation and housing cost-burdened households
Sources: 2014-2018 American Community Survey, White House Council on Environmental Quality Climate & Economic Justice Screening Tool Freeway
Arterial street
Equity Focus Area
Climate & EJ Community
City Council Regular Meeting Minutes April 25, 2023 Page 84 of 100 Draft Recommendations
1. Create new baseline, non-program specific Equity Focus Areas using these demographic indicators:
• People of color• Low-income population• Limited English proficient population• Single parent households • Seniors
2. Adapt to program areas by adding relevant indicators on top of baseline (i.e. transportation, housing, climate)
• Work with SamTrans to align on Transportation Equity Focus Areas
3. Create a dashboard to track conditions over time
City Council Regular Meeting Minutes April 25, 2023 Page 85 of 100 m o vin g t o Discu ssio n
and Feedback …
Jake Warr
Espousal Strategies- [email protected]
Chris Lepe
-ubrov-
Ѵ-mmbm]"oѴঞomv- [email protected]
Kim Springer
C/CAG – [email protected]
Image Source: http://astanehelaw.com/2020/09/02/san-mateo-county-passes-emergency-ordinance-establishing-paid-sick-leave-for-the-coronavirus-covid-19-pandemic/ City Council Regular Meeting Minutes April 25, 2023 Page 86 of 100 Congestion Relief Program Update
Initial Recommendations
Board of Directors
April 2023
Image Source: http://astanehelaw.com/2020/09/02/san-mateo-county-passes-emergency-ordinance-establishing-paid-sick-leave-for-the-coronavirus-covid-19-pandemic/ 1 City Council Regular Meeting Minutes April 25, 2023 Page 87 of 100 Agenda
Understanding the Congestion Relief PlanCRP update progress to dateInsights and takeawaysInitial recommendations
01.02.03.04. Image Source: https://www.dreamstime.com/aerial-view-san-mateo-hayward-bridge-across-francisco-bay-foster-city-county-california-airplane-image139436759 2 City Council Regular Meeting Minutes April 25, 2023 Page 88 of 100 Congestion Relief Plan
• Acts as a Countywide Deficiency Plan, relieving jurisdictions from state mandates to fix specific congested locations in a cost-efficient manner • The C/CAG Board authorizes the CRP for a period of 4 years, with the current plan expiring June 30, 2023
• Collects $1.85M/year based on population share and trip generation• Fees have stayed flat since 2007• To implement the CRP, C/CAG collects funding from the jurisdictions to support programs and projects across the county with the goal of improving mobility countywide. 3 City Council Regular Meeting Minutes April 25, 2023 Page 89 of 100 Congestion Relief Plan (CRP) goals
4 Provide local transportation service to improve
access and provide alternatives to driving
Reduce vehicle trips through Travel Demand
Management and planning efforts
Expand and support innovative mobility
solutions
Support land use efforts that reduce GHG
emissions
Improve
mobility
City Council Regular Meeting Minutes April 25, 2023 Page 90 of 100 Current Adopted Plan – Annual Fee
5 2019-2023 Adopted Congestion Relief Plan
1 Local Transportation Services Program $500,000
2 Travel Demand Management $550,000
3 Intelligent Transportation Systems (ITS)/ Traffic Operational Improvement Strategies; Express Lane operations support; Smart Corridor Expansion $200,000 4 Linking Transportation and Land Use
$600,000
4A. Innovative Trip Reduction Strategies (Carpool 3.0)/ Mobility Action Plan $150,000
4B. Transportation Improvement Strategy to reduce GHG (GW TAP/743 toolkit/ Performance assessments) $150,000
4C. Climate Change and Resiliency Planning (RICAPS, Climate Action Plan, Sea level rise planning for Trans. Facilities) $150,000 4D. Sustainable Communities Strategy (SCS) Activities, Linking Housing with Transportation. (21 Elements/ Sub-RHNA/ Legislation compliance) $150,000 Total $1,850,000
City Council Regular Meeting Minutes April 25, 2023 Page 91 of 100 Progress to date
• Reviewed financial data for funded projects and programs• Interviewed program funding recipients• Led workshop with Technical Advisory Committee to identify key priorities and challenges 6 City Council Regular Meeting Minutes April 25, 2023 Page 92 of 100 Key Takeaways
7 CRP stakeholders see value in the current broad goalsCurrent “ongoing” programs continue to be priorities for stakeholdersAs rates have not increased since 2007, spending power has decreasedAdditional priorities continue to evolve (aligned with goals) based on changes to emerging mobility and innovation, regulatory enhancements, etc.
City Council Regular Meeting Minutes April 25, 2023 Page 93 of 100 Program Priorities
8 Key priorities identified through stakeholder conversations include:
Response to increasing regulatory pressure, particularly related to housing and emission reductionImproving and expanding upon cross-jurisdictional collaboration and benefitting from economies of scale, particularly related to:
• Data collection• Response to cross-border and cut through traffic• Delivery of countywide resources for jurisdictional use Countywide planning efforts, particularly those that unlock funding opportunitiesSupport for a shared micromobility program Advocacy for active transportation modes that reduce vehicle trips, increase safety and enhance vehicle connectivity , while considering realities of right of way limitationsFocusing on trip reduction efforts, including telework and virtual services provision Responding to ITS and Smart Corridor development and maintenance needs Ensuring funded projects can be maintained long-term
City Council Regular Meeting Minutes April 25, 2023 Page 94 of 100 Escalating Inflation
9 Why propose an increase?• Program fees were originally intended to increase with inflation
• The difference in inflation between 2022 and 2007 is 51.4%.• Currently utilizing CRP surplus to meet program needs Source: CA Dept. of Industrial Relations, Base year is 1982-1984. Consumer Price Index Difference Year Annual CPI Index2022 327.0602007 216.048Change in Index Points 111.012
Percent Change 51.4%
City Council Regular Meeting Minutes April 25, 2023 Page 95 of 100 # YRS Baseline Staff Recommendation
Year 1- FY 23/24 No change1 No change1
Year 2- FY 24/25 No change 5% Increase
Year 3- FY 25/26 No change Increase of lesser of CPI or 3% Year 4-FY 26/27 No change Increase of lesser of CPI or 3% Aggregate Increase in Year 4 $0 $394,8272
Total Increase in cost per jurisdiction over 4 years
$0 Ranges from $2,240 to $57,9232
Highest and Lowest Average Annual Increase
$0 $560 to $14,4812
Recommendation 1: Future year increases
1) Individual jurisdictions’ payments may vary due to changes in population or share of Countywide trips. 2) Estimates assume a 2% CPI increase City Council Regular Meeting Minutes April 25, 2023 Page 96 of 100 Recommendation 2: Simplification of funding designation 11 Previous: Four ‘buckets,’ some of which were tied to specific annual expenditures, others were not Local Transportation Services
• Countywide shuttle program
Travel Demand Management
• Commute.org program
ITS/Traffic Operational Improvement
Strategies/
• SMCEL-JPA – express lanes policy and
management
• Smart Corridor Project and Maintenance
Linking Transportation and Land Use
• 21 Elements program • C/CAG’s Climate Fund• Legislative consulting • Alternative Fuel Readiness Plan• MAP 101 • VMT whitepaper & estimation tool • Shared Mobility Feasibility Study • Local Road and Safety Plan • CRP expenditures are approved
by the Board as part of the annual budget process
• Challenging for expenditure data
to neatly align with buckets
• Need to justify project bucket
designation in some cases
Consistent contributionAmount paid varies by yearOne time project City Council Regular Meeting Minutes April 25, 2023 Page 97 of 100 Recommendation 2: Simplification of funding designation 12 • Removes roadblocks to supporting
programs that meet broad goals but don’t have room left in that ‘bucket’ • Allows for flexibility to changing needs
within the authorization periods
• Four continuous programs, will facilitate
better and more consistent reporting, allowing C/CAG to better demonstrate impact of CRP • Board still approves overall budget so
will have oversight on flexible pot
Proposed: Consistent funding for qualified programs, and a broad pot for one-time projects, guided by CRP goals and agreed upon priorities
Dedicated Annual Support
• Countywide shuttle program• Commute.org program• 21 Elements program• C/CAG Climate Initiatives Flexible Projects and Programs
• Must be able to demonstrate
alignment with CRP goals
• Allocation determined based on
needs and opportunities, to be approved by Board in annual budget • Updated Authorization will list more
targeted priorities based on stakeholder input to guide expenditure City Council Regular Meeting Minutes April 25, 2023 Page 98 of 100 Recommended Overall Funding Breakdown
13 Flexible Projects and Programs
• Must be able to demonstrate
alignment with CRP goals
• Annual allocation determined based
on needs and opportunities, to be approved by Board in annual budget • Updated Authorization will list
priorities
Countywide Shuttle ProgramCommute.org TDM Program
21 Elements Program
Climate Initiatives
$500,000
$550,000$200,000• $150,000$150,000
$450,000
Dedicated Annual Support (FY 23-24) Flexible Projects and Programs (FY 23-24) City Council Regular Meeting Minutes April 25, 2023 Page 99 of 100 Thank you
Please contact:Julia [email protected] [email protected] 14 https://www.google.com/url?sa=i&url=https%3A%2F%2Fwww.govtech.com%2Ffs%2Fare-mobility-hubs-the-future-of-urbantransportation&psig=AOvVaw1BAxadMA1gc6DN97_XubVM&ust=1678977347326000&source=images&cd=vfe&ved=0CA8QjRxqFwoTCNjliZWU3v0CFQAAAAAdAAAAABAE City Council Regular Meeting Minutes April 25, 2023 Page 100 of 100