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COMMUNITY FUNDING AGREEMENT
This Community Funding Agreement (“Agreement”), is entered into by and among the CITY OF MENLO PARK, a California municipal corporation (“City”), and HABITAT FOR HUMANITY GREATER SAN FRANCISCO, Inc., a California non-profit public benefit corporation (“Habitat”), effective as of the date of execution by the City (“Effective Date”), with reference to the following facts:
RECITALS
A. As set forth in Chapter 16.96 of the City of Menlo Park Municipal Code (“Code”), the City conducts a below market rate (“BMR”) housing program (“Program”) in order to increase the supply of housing available and affordable to households of very low, low and moderate income. In connection with the implementation of the Program, commercial development projects have the option of making a payment to the City’s BMR Housing Fund (“BMR Housing Fund”) in-lieu of providing affordable housing units as a means for commercial development projects to mitigate the impact of such development on the demand for affordable housing generated by the commercial development project.
B. As provided in the City of Menlo Park BMR Guidelines (“BMR Guidelines”), adopted by the City Council in accordance with Section 16.96.060 of the Code, eligible uses of the BMR Housing Fund include the permanent financing or assistance with other costs associated with the production or preservation of very low, low and moderate income housing.
C. On November 18, 2020, the City released a notice of funding availability (“NOFA”) of monies from the BMR Housing Fund to support the preservation or production of permanent affordable housing.
D. In response to the NOFA, Habitat submitted an application, attached hereto as Exhibit A (“Proposal”), to implement their Homeownership Preservation Project within the Belle Haven neighborhood over a three (3) year period and thereby rehabilitate and preserve up to twenty (20) existing homes owned and occupied by households earning up to 80% of Area Median Income for San Mateo County (“Project”).
E. As more particularly set forth in the Proposal, Habitat proposes to undertake the following activities in order to carry out the Project:
1. Habitat will conduct outreach within the Belle Haven neighborhood to identify and engage very low and low income home owners at the greatest risk of displacement or harm due to the condition of their home and solicit the submission of applications from (i) households earning up to 80% of Area Median Income for San Mateo County, (ii) have owned their home for at least ten (10) years, (iii) their home is located within the Belle Haven neighborhood within the Resolution No. XXXX
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City of Menlo Park, (iv) have current homeowner’s insurance, and (v) are not delinquent on any existing mortgage, property tax or assessment obligation (“Program Eligible Household”).
2. Once Habitat has received an application from a Program Eligible Household, approved the application, and notified the Program Eligible Household in writing of the approval of their application (“Notice of Application Approval”), Habitat shall conduct a detailed assessment of the Program Eligible Household’s residence (“Eligible Property”) to determine the scope and budget of the work to be undertaken to rehabilitate the residence (“Home Repair Assessment”).
3. Upon completion of the Home Repair Assessment, Habitat and the Program Eligible Household shall enter into and execute an agreement setting forth the scope of work to be undertaken and conducted on the Eligible Property by Habitat ("Repair Agreement") as well as a loan documents for the rehabilitation loan to be provided by Habitat ("Program Loan"), which loan will be secured by a deed of trust recorded against the Eligible Property (the "Loan Documents"). The Loan Documents shall provide the maximum amount of the rehabilitation loan, the term of the loan which shall be 30 years, a 0% interest rate with all payments deferred until the earlier of sale or transfer of Eligible Property, if the Eligible Property ceases to be owner-occupied, or upon loan maturity date of 30 years; sale and transfer of the Eligible Property shall exclude transfer to a surviving joint tenant, transfer to a spouse or domestic partner of the owner, transfer to a spouse as part of a divorce decree and transfers by devise or intestate succession to the surviving children of the deceased owner if such surviving children are income eligible). In no event shall a Program Loan be extended to a Program Eligible Household that contains one or more of the same persons included for purposes of determining total household income eligibility as a Program Eligible Household for a Program Loan on a different property.
4. Following execution of a Repair Agreement, Habitat shall complete the preparation of all plans and specifications required for the rehabilitation work set forth in the Repair Agreement, secure all building permits from the City required to undertake the rehabilitation work, and pay all required plan check inspection and building permit fees. Once all building permits are secured, Habitat staff, volunteers and qualified and licensed sub-contractors secured by Habitat will perform and complete the rehabilitation work authorized by the building permits. Habitat shall be responsible to secure all required inspections of the work and final inspection of all work authorized by the building permits by City (“Final Inspection”).
F. On May 11, 2021, the City Council reviewed and considered the Proposal and adopted Resolution No. 6623 authorizing funding of $1,200,000 from the BMR Housing Fund to Habitat for implementation of the Project (“BMR Grant Funding”) subject to the review and approval of the City Attorney and City Manager of the terms and conditions of an agreement governing the BMR Grant Funding.
G. Habitat is relying on the BMR Grant Funding to ensure that funds are available for Resolution No. XXXX
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the Program Loans necessary for the implementation of the Project.
Therefore, City and Habitat agree as follows:
AGREEMENT
1. Incorporation of Recitals. The above Recitals are true and correct, and the Recitals and all defined terms and exhibits identified and set forth therein are hereby incorporated into this Agreement.
2. BMR Grant Funding. City hereby confirms to Habitat that the City has approved, appropriated and allocated BMR Grant Funding in an amount not to exceed one million two hundred thousand and 00/100 dollars ($1,200,000.00) from the BMR Housing Fund for use by Habitat to carry out and implement the Project in accordance with its Proposal and the terms of this Agreement, including funding for Habitat's administrative costs in an amount of $131,000 and outreach and marketing costs of $58,950. In the event of any conflict between the terms of the Proposal and the terms of this Agreement, the terms of this Agreement shall control.
Habitat acknowledges and understands that the BMR Grant Funding from City shall not exceed one million two hundred thousand and 00/100 dollars ($1,200,000.00). The City shall hold and control the BMR Grant Funding for disbursement in accordance with the terms of this Agreement. Habitat hereby represents and warrants that in exchange for the BMR Grant Funding that it will carry out and implement the Project in accordance with its Proposal and the terms of this Agreement. Habitat shall submit disbursement requests for administrative costs and outreach and marketing on an annual basis based on Habitat's projected budget for the coming year. The City shall disburse BMR Grant Funding based on Habitat's submitted budget within thirty (30) calendar days of requests for such disbursements.
3. Request for Disbursement of BMR Grant Funding. In order to obtain a disbursement of a portion of the BMR Grant Funding to fund a Program Loan, Habitat shall submit to the City a request for disbursement of the BMR Grant Funding, in the form attached hereto as Exhibit B (“Notice of Request for Disbursement”), no less than thirty (30) calendar days prior to the date that the funds for the Program Loan are to be disbursed. The Notice of Request for Disbursement shall identify the names of the members of the Program Eligible Household, property address and assessor parcel number of the Eligible Property, amount of Program Loan, wiring instructions and be accompanied by copies of the fully executed Notice of Application Approval, Home Repair Assessment, Repair Agreement, and copies of the unexecuted promissory note and deed of trust evidencing the Program Loan (“Loan Documents”). City shall not disburse any of the BMR Grant Funding unless and until Habitat has delivered to City a Notice of Request for Disbursement and the accompanying Loan Documents, and City has reviewed and approved the Notice of Request for Disbursement and Loan Documents in its reasonable discretion. Habitat shall submit to City a separate Notice of Request for Disbursement and accompanying Loan Documents for each Program Loan it seeks to Resolution No. XXXX
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fund from the BMR Grant Funding. Following close of a Program Loan, Habitat shall deliver to City a copy of the fully executed promissory note and a conformed copy of the deed of trust recorded against the Eligible Property in the Official Records. Further, following completion of construction of improvements set forth in the Repair Agreement, Habitat shall provide to City evidence of securing the Final Inspection.
4. Limit on Program Loan Amount. In no event shall City disburse any of the BMR Grant Funding pursuant to a Notice of Request for Disbursement from Habitat if the Program Loan amount is in excess of seventy-five thousand and 00/100 dollars ($75,000.00) (“Loan Maximum”). The foregoing notwithstanding, the Loan Maximum may be exceeded with the prior written consent and approval from the City (“Notice of Loan Maximum Variance”), provided the City’s written consent and approval is secured by Habitat prior to the execution of the Repair Agreement between Habitat and the Program Eligible Household. The Notice of Loan Maximum Variance shall be appended to the Repair Agreement. The foregoing notwithstanding, the Loan Maximum shall not apply to any Program Loan funded by the Revolving Loan Fund provided in Section 6.
5. Servicing of Program Loans. Habitat shall engage the services of AmeriNat Community Services (“AmeriNat”), or other mortgage servicing company reviewed and approved by City in its reasonable discretion, to service all Program Loans funded by the BMR Grant Funding or Revolving Loan Fund. Habitat shall ensure that AmeriNat, or such mortgage servicing company retained by Habitat, monitors the status of the Program Loans to verify that property taxes and premiums for property insurance are maintained current, processes demands for repayment of Program Loans, re-conveys deeds of trust, manages the beneficial interest of Habitat in the Program Loans in the event of foreclosure of a senior lien or bankruptcy of a Program Eligible Household, maintains accurate and complete records related to all Program Loans, manages delinquencies, and handles other such matters related to the Program Loans.
6. Revolving Loan Fund. Habitat is hereby authorized to deposit the payoff of all Program Loans into an interest bearing account of Habitat with an FDIC insured bank, and shall account for the payoff of all Program Loans as a separate fund within Habitat’s accounting records, hereinafter to be referred to as the “Revolving Loan Fund”. Any and all funds in the Revolving Loan Fund shall be used subject to the same terms and conditions of the BMR Grant Funding set forth in this Agreement, including but not limited to the provisions set forth in Recital E.1. through E.4., but with the exception of Section 3 and Section 4 of this Agreement.
7. Changes to Project. Habitat shall not make any changes in the Proposal that would affect the Project funded pursuant to this Agreement without the prior written consent of City, which consent may be granted or withheld in the sole discretion of the City. The foregoing notwithstanding, in no event shall any BMR Grant Funding or Revolving Loan Funds be used for any purpose that is not directly related to increasing the supply of housing available and affordable to households of very low, low and moderate income as defined under State law. If Resolution No. XXXX
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there is any substantial change in the Proposal as it relates to the Project, as determined by City in its sole discretion, and which change is not approved by City or if the Project is discontinued by Habitat and not replaced with a substantially similar program (with any replacement program to be approved by City in its sole and absolute discretion), any remaining available BMR Grant Funding provided under this Agreement shall be withdrawn by City, the beneficial interest held under all Program Loans made by Habitat with the use of BMR Grant Funding shall be transferred by and from Habitat to City within sixty (60) days.
8. Term. Commencing on the Effective Date through and including June 30, 2026 (the “Funding Term”), the City shall make the BMR Grant Funding available to Habitat to carry out and implement the Project in accordance with its Proposal and the terms of this Agreement.
Habitat shall use good faith efforts to complete the rehabilitation of the homes of at least twenty (20) Program Eligible Households and fund up to twenty (20) Program Loans during the Funding Term. Habitat hereby acknowledges and understands that City will only fund a Program Loan if the Repair Agreement entered into by and between Habitat and a Program Eligible Household is dated prior to the expiration of the Funding Term. Commencing ninety (90) calendar days prior to the expiration of the Funding Term of this Agreement, provided there is BMR Grant Funding remaining available, Habitat shall report to City no less frequently than once per week regarding the status of any prospective opportunities to rehabilitate the home of a Program Eligible Household in order to coordinate on the orderly close out of the remaining BMR Grant Funding prior to the expiration of the Funding Term.
Notwithstanding the expiration of the Funding Term, the terms, conditions, requirements and obligations under this Agreement, with the exception of Sections 3 and 4, shall remain in full force and effect until all Program Loans initially funded by the BMR Grant Funding have been repaid by the Program Eligible Household and deposited into the Revolving Loan Fund, and all funds in the Revolving Loan Fund have thereafter been committed to a Program Loan in accordance with the terms of this Agreement, and at such time this Agreement shall terminate.
9. Annual Report. Habitat shall submit a written narrative report to City within ninety (90) calendar days following the end of each fiscal year (i.e. July 1 through June 30) describing the activities funded with the BMR Grant Funding and Revolving Loan Fund pursuant to this Agreement. Said report shall identify (i) the Eligible Property, loan closing date, loan maturity date and loan amount for each Program Loan, (ii) general description of rehabilitation work performed on each Eligible Property, (iii) information regarding number of bedrooms, bathrooms and total number of rooms within homes rehabilitated, (iv) information regarding household size and number of persons included for purposes of total household income eligibility requirements, (v) demographic information regarding ethnicity and age of persons comprising household, and (vi) such other data as may be required by City from time to time. Further, Habitat shall describe their outreach efforts to identify Program Eligible Households, the number of applications Habitat received and approved, the number of Home Repair Assessments completed, the number of Repair Agreements entered into by Habitat and Program Eligible Households, and the status and expected completion date of ongoing home rehabilitation work undertaken pursuant Resolution No. XXXX
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to a Repair Agreement.
10. Annual Financial Statement. Habitat shall make available to City within ninety (90) calendar days following the end of each fiscal year (i.e. July 1 through June 30) an annual financial statement and analysis setting forth in detail the manner in which, and the specific purposes for which, the BMR Grant Funding or Revolving Loan Fund was expended to the date of such accounting, the outstanding balance of each Program Loan as of the date of such accounting, the available balance of BMR Grant Funding or Revolving Loan Fund as of the date of such accounting, and such other data as the City may require from time to time. Said statement and analysis may be combined with the end of the year narrative report submitted pursuant to Section 9.
11. Audit; Monitoring. City may audit the records and accounts of Habitat for the purpose of verifying expenditures by Habitat of BMR Grant Funding and Revolving Loan Funds provided hereunder or verifying statements or analyses made or provided by Habitat hereunder.
Habitat shall respond to, and comply with, any audit exception made or taken by City relating to Habitat’s performance or failure to perform hereunder.
12. Compliance with Laws; Prevailing Wages. Habitat shall carry out, and shall use its best efforts to ensure that its employees, volunteers, contractors and subcontractors carry out, the design and construction of all Project activities funded by the BMR Grant Funding or Revolving Loan Fund in conformity with all applicable State of California Labor Code requirements; the City zoning and development standards; building, plumbing, mechanical and electrical codes; all other provisions of the City of Menlo Park Municipal Code (“Code”); all applicable disabled and handicapped access requirements, including the Americans With Disabilities Act, 42 U.S.C. Section 12101, et seq., Government Code Section 4450, et seq., Government Code Section 11135, et seq., and the Unruh Civil Rights Act, Civil Code Section 51, et seq.; that all contractors or subcontractors hired by Habitat are licensed in the State of California; and that all activities funded hereunder are only performed on property located within and benefit residents of the Belle Haven neighborhood within City’s corporate limits.
In the performance of its obligations set forth in this Agreement, Habitat shall have the status of an independent contractor and shall not be deemed to be an employee, agent or officer of City. To the extent State prevailing wage laws apply to the Project, Habitat shall ensure that it complies with prevailing wage requirements in connection with the design and construction of the rehabilitation of the homes of Program Eligible Households (the “Work”) pursuant to this Agreement, that no less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Work shall be paid to all workers, laborers and mechanics employed in the execution of the Work by Habitat, contractors and subcontractors doing or contracting to do any part of the Work. Copies of such prevailing rate of per diem wages are available at: https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.
To the extent applicable, Habitat, its contractors and subcontractors, shall comply with all Resolution No. XXXX
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requirements of the California Labor Code, including but not limited to, Labor Code sections:
1773.2 (regarding posting wage determinations at each job site); section 1776 (regarding the certification, maintenance, and availability for inspection of payroll records); section 1777.5 (regarding employment of apprentices); section 1810 (regarding a legal day’s work as 8 hours of labor); and section 1775 (regarding penalties for violations).
Habitat shall defend, with counsel reasonably acceptable to City, indemnify and hold harmless City and Bay Cities Joint Powers Insurance Authority and their respective officials, officers, employees, agents and representatives (“Indemnitees”) from and against any and all liabilities, obligations, orders, claims, damages, governmental fines or penalties, and actual expenses of defense with respect thereto, including reasonable attorneys’ fees and costs (“Claims”) arising out of Habitat’s failure to comply with State of California Labor Code requirements pertaining to the design and construction of the Work. Further, Habitat shall indemnify and hold harmless the Indemnitees with respect to all final judgments or settlements in actions brought by any “contractor” in which City is (i) determined to be an “awarding body” and (ii) damages are awarded, pursuant to Labor Code sections 1726 or 1781. Habitat’s defense, indemnity and hold harmless obligations under this section shall survive expiration or termination of this Agreement.
Habitat hereby waives, releases and discharges the Indemnitees from any and all present and future Claims arising out of or in any way connected with Habitat’s obligation to comply with all State of California Labor Code requirements pertaining to the design and construction of the Work. This release applies to all potential future claims and Habitat on behalf of itself and its agents, representatives, assigns, heirs, spouses, successors-in-interest, executors, administrators, employees, contractors, subcontractors, material suppliers and vendors (“Releasors”), agrees to waive any and all rights pursuant to Section 1542 of the California Civil Code, which reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
Habitat shall include within each of its contracts, subcontracts, and within any other agreements with Releasors involved in the Work, a release in favor of the Indemnitees substantially identical to this Section 12.
13. Indemnification. Habitat hereby agrees to defend, indemnify and save harmless City, its Council, officers, boards, commissions, agents, and employees (collectively, “Indemnities”) against and from any and all claims, suits or actions of every name, kind and description, which may be brought against Indemnities, or any of them, by reason of any injury to, or death of, any person (including corporations, partnerships and association) or damage suffered or sustained by any such person arising from, or alleged to have arisen from, any act or Resolution No. XXXX
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omission to act, negligent or otherwise, of Habitat, its officers, agents or employees under this Agreement.
The duty of Habitat to defend, indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein shall be construed to require Habitat to indemnify Indemnities against any responsibility or liability in contravention of Section 2782 of the California Civil Code.
14. Insurance. Habitat agrees that prior to performing any work on or within the residence of a Program Eligible Household pursuant to the terms of a Repair Agreement, Habitat, at its sole cost and expense, shall procure and maintain in effect insurance coverage for general liability, automobile liability, workers compensation, and Builder’s Risk against claims which may arise out of or result from rehabilitation work undertaken by Habitat, its agents, employees, volunteers, contractors and sub-contractors. Habitat shall deliver to the Program Eligible Household and City one or more certificates of coverage, with the appropriate endorsements outlined below, prior to commencement of construction of the rehabilitation work outlined in the Repair Agreement. The insurance policies shall be provided by a financially responsible insurance company authorized to write business in the State of California and have, at all times, a Best’s rating of “A- VII” (A minus VII) or better by AM Best & Company, and with coverage and policy limits as follows:
(i) The general liability insurance coverage shall have a per occurrence limit of one million and 00/100 dollars ($1,000,000.00) and an aggregate limit of at least two million and 00/100 dollars ($2,000,000.00), and shall be endorsed to (a) include the Program Eligible Household and Indemnitees as additional covered parties providing all required coverages including coverages for both ongoing and completed operations, (b) stipulate that such coverage is primary and is not excess of, or contributing with, any other insurance carried by, or for the benefit of the Program Eligible Household and Indemnitees, (c) apply separately to each insured and additional insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability, (d) waive any and all right of subrogation against the Program Eligible Household and Indemnitees, and (e) contain a cross liability/severability endorsement (unless the base policy contains a separation of insureds clause accomplishing the same result); (ii) The auto liability insurance coverage shall cover all owned, hired and non-owned vehicles brought onto the property of a Program Eligible Household with a per occurrence limit of one million and 00/100 dollars ($1,000,000.00) and an aggregate limit of not less than two million and 00/100 dollars ($2,000,000.00), and shall be endorsed to (a) include the Program Eligible Household and Indemnitees as additional covered parties, (b) stipulate that such coverage is primary and is not excess of, or contributing with, any other insurance carried by, or for the benefit of the Program Eligible Household and Indemnitees, (c) apply separately to each insured, Program Eligible Household and Indemnitees against whom claim is made or suit is Resolution No. XXXX
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brought, except with respect to the limits of the insurer’s liability, (d) waive any and all right of subrogation against the Program Eligible Household and Indemnitees, and (e) contain a cross liability/severability endorsement (unless the base policy contains a separation of insureds clause accomplishing the same result);
(iii) Worker’s Compensation insurance as required by the State of California which shall be endorsed to waive any and all rights of subrogation against the Program Eligible Household and Indemnitees; further, any and all subcontractors shall maintain insurance coverage limits in accordance with state statute which shall also be endorsed to waive any and all rights of subrogation against the Program Eligible Household and Indemnitees; and (iv) Builder’s Risk property insurance on all buildings, structures, improvements, materials and real property on site, that are intended to be, or have already been incorporated into and forming part of the rehabilitation work. Such coverage shall be in an amount not less than the final cost estimate of the Repair Agreement, plus the value of subsequent contract modifications and the cost of the materials supplied or installed by others, comprising the total value of the rehabilitation work at the property of the Program Eligible Household on a replacement cost basis, with a deductible not to exceed $25,000.00.
15. Interest of Public Officials. No members, officers, or employees or agents of the City of Menlo Park, no member of the City Council and no other public official who exercises any function or responsibility with respect to this Agreement or Habitat’s Project during his or her tenure, or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or a related subcontract agreement, or the proceeds thereof. Habitat shall incorporate in all subcontract agreements hereunder a provision prohibiting such interest.
16. Lobbying Prohibited. The BMR Grant Funding provided under this Agreement shall not be used by Habitat for publicity or propaganda purposes designed to support or defeat legislation pending before federal, state, or local government.
17. Religious Activity Prohibited. There shall be no religious worship, instruction or proselytizing as a part of, or in connection with the performance of this Agreement.
18. Events of Default. Failure by either Party to perform any action or covenant required by this Agreement within the time periods provided herein following notice and expiration of the applicable cure period described below, shall constitute a “default” under this Agreement. A Party claiming a default shall give written notice of default to the other Party specifying the default complained of. The other Party shall not be in default if (a) in the case of a monetary default, the defaulting Party cures the default within ten (10) days following receipt of the notice of default, or (b) in the case of a non-monetary default, the defaulting Party fully cures, corrects or remedies the default within thirty (30) days following receipt of such notice of default or, if the non-monetary default cannot be cured within 30 days, the defaulting Party commences Resolution No. XXXX
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to cure the default within such 30-day period and thereafter diligently and continuously prosecutes such cure to completion.
19. Non-Binding Mediation. If the Parties are unable to resolve any dispute arising in connection with this Agreement, the Parties agree to submit such dispute to a mutually acceptable professional mediator and to negotiate in good faith toward reaching a resolution of the dispute prior to taking legal action pursuant to Section 20, below. Each Party shall pay an equal share of the mediator’s fees and expenses. Each Party shall be responsible for any other fees or costs such Party incurs in connection with participation in the mediation. The time between a Party’s written request for mediation and the mediation itself, not to exceed ninety (90) days, shall toll the running of any applicable period of limitations for filing a claim or action.
20. Remedies. If either Party is in default under this Agreement following notice and expiration of applicable cure periods, the non-defaulting Party, following completion of the nonbinding mediation conducted in accordance with Section 19 above, shall be entitled to pursue all remedies provided herein or available at law or in equity. Any legal actions under this Agreement shall be instituted in the Superior Court of San Mateo County, State of California.
Any failure or delay by either Party in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies or deprive either such Party of its rights to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies. The rights and remedies of the Parties are cumulative, and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same time or different times, of any other rights or remedies for the same default or any other default by the other Party. Notwithstanding any other provision hereof to the contrary, neither Party shall be entitled to recovery of, and each Party hereby waives are right to pursue, any consequential, special or punitive damages in the event of a default by the other Party.
21. No Member Liability. No member, official or employee of either Party shall be personally liable to the other in the event of any default or breach by the defaulting Party or for any amount to which the non-defaulting Party may become due under the terms of this Agreement.
22. Entire Agreement; Amendment. This Agreement and the other exhibits, attachments and documents referenced in this Agreement, constitute the entire understanding and agreement of the Parties, and supersede all negotiations or previous agreement between the Parties with respect to all or any part of the subject matter hereof. This Agreement and the other exhibits, attachments and the documents referenced in this Agreement, may be amended only in writing signed by authorized representatives of City and Habitat.
23. Notice. Any notice required or authorized under this Agreement shall be effective if, and only if, in writing and if, and only if, mailed, postage prepaid, by registered or certified mail or sent via overnight courier, to the Party in question at the then current primary business of Resolution No. XXXX
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such Party, or at such other address as that Party may later designate by notice. The current primary business addresses of the Parties are shown below:
Habitat: Habitat for Humanity Greater San Francisco
300 Montgomery Street, Suite 450
San Francisco, California 94104
Attention: Maureen Sedonaen, Chief Executive Officer
with a copy to: Goldfarb & Lipman LLP
1300 Clay Street, 11th Floor
Oakland, California 94612
Attention: Karen Tiedemann
City: City of Menlo Park
701 Laurel Street
Menlo Park, CA 94025
Attention: City Manager
with a copy to: Burke, Williams & Sorensen, LLP
181 Third Street
San Rafael, CA 94901-6587
Attention: Nira F. Doherty, City Attorney
Notices shall be effective three business days after mailing if sent by registered or certified mail or one business day after mailing if sent via overnight courier.
24. Severability. Should any provision of any of this Agreement be found invalid by a court or other body of competent jurisdiction, said invalidity or ineffectiveness shall not affect the validity of the remaining provisions of this Agreement which shall remain in force to the maximum extent possible.
25. Interpretation. The Parties acknowledge that each Party and its counsel have reviewed and revised this Agreement and that the rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or any document executed and delivered by either Party in connection with this Agreement. The captions in this Agreement are for convenience of reference only and shall not be used to interpret such Agreement. The defined terms in this Agreement shall apply equally to both the singular and the plural forms of the terms defined.
Whenever the context may require, any pronoun shall include the corresponding masculine, feminine and neuter forms. The words “include” and “including” shall be deemed to be followed by the phrase “without limitation.” The words “approval,” “consent” and “notice” shall be deemed to be preceded by the word “written.”
Resolution No. XXXX
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26. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
27. No Conflicts of Interest. Each Party warrants to the other that no member of the governing body of the City or Habitat and no other official of either Party during his/her tenure and for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the Project or the Agreement, and Habitat shall incorporate, or cause to be incorporated, in all such contracts or subcontracts pertaining to the Project a provision prohibiting such interest pursuant to the purposes of this certification.
28. Counterparts. This Agreement may be executed in any number of counterparts and by different Parties hereto in separate counterparts, each of which when so executed shall be deemed to be an original and all of which taken together shall constitute one and the same agreement.
29. Further Assurances. From and after the Effective Date of this Agreement, the Parties agree to do such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be reasonably necessary or proper and usual to timely complete the actions contemplated by this Agreement.
30. Authorized Representatives. Whenever under the provisions of this Agreement the approval of the City is required, or the City is required to take some action at the request of Habitat, such approval or request shall be given for the City by the City Manager or his or her designee, and Habitat shall be authorized to rely upon such approval or request.
31. No Assignment. Habitat may not assign its rights or obligations under this Agreement without the express written consent of the City, which may be granted or denied in its sole discretion.
32. Authority. Each Party represents that the signatory has the authority to bind each respective entity, and assents to each and every term contained within this Agreement.
33. No Third Party Beneficiaries. It is the intention of the Parties that under no circumstances are any rights created for persons or entities who are not parties to this Agreement and City owes no duty to any persons or entities not parties to this Agreement under a third party beneficiary theory or under any other theory of law.
34. Attorneys’ Fees. If either Party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover all litigation expenses, including but not limited to court costs, expert witness fees, discovery expenses and reasonable attorneys’ fees.
Resolution No. XXXX
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35. No Joint Venture. It is expressly understood and agreed that neither Party shall become as a result of this Agreement a partner of the other nor a joint venturer with the other Party in the conduct of such Party’s business or otherwise. This Agreement is not intended, and shall not be construed, to create the relationship of principal and agent, partnership, joint venture, or association as between City and Habitat.
36. Successors and Assigns. Subject to the restrictions on assignment set forth in Section 31 above, all of the terms, covenants and conditions of this Agreement shall be binding upon City and Habitat and their respective permitted successors and assigns. (Remainder of page intentionally left blank)
Resolution No. XXXX
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CITY:
CITY OF MENLO PARK, APPROVED AS TO FORM:
a California municipal corporation
By: _______________________ ___________________________ Justin Murphy, City Manager Nira Doherty, City Attorney Date: ________________, 2023
(“Effective Date”)
HABITAT:
HABITAT FOR HUMANITY GREATER SAN FRANCISCO, INC.,
a California non-profit public benefit corporation
By: ____________________________
Name: ____________________________
Its: ____________________________
Date: ________________, 2023
Resolution No. XXXX
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EXHIBIT A
PROPOSAL
[Attached]
Resolution No. XXXX
4861-3965-4181 v5
EXHIBIT B
NOTICE OF REQUEST FOR DISBURSEMENT
TO: City of Menlo Park
701LaurelStreet
Menlo Park, CA 94025
Attention: Community Development Director
FROM: Habitat for Humanity Greater San Francisco
RE: Program Eligible Household: _____________________________________ Property Address: _________________________________ Menlo Park, CA
Assessor Parcel Number: ________________________________________ Program Loan Amount: $________________________________________ This shall serve as the undersigned’s notice of its request to disburse a portion of the BMR Grant Funding as outlined above. It is requested that the loan amount noted above be sent via wire transfer in accordance with the instructions below no later than ______________, 202__ (must be at least 10 calendar days from the date of this Notice):
Please wire the funds to:
Accompanying this Notice are the following Loan Documents:
o Notice of Application Approval
o Home Repair Assessment
o Repair Agreement
o Notice of Loan Maximum Variance, if applicable
o Unexecuted Promissory Note
Resolution No. XXXX
4861-3965-4181 v5
o Unexecuted Mortgage / Deed of Trust
HABITAT FOR HUMANITY GREATER SAN FRANCISCO, INC.,
By: __________________________________________
Name: __________________________________________
Title: __________________________________________
Dated: __________________________________________
APPROVED:
CITY OF MENLO PARK
By: __________________________________________
Name: __________________________________________
Title: __________________________________________
Dated: __________________________________________
Resolution No. XXXX
4 CC Rev 20201104
2020 NOTICE OF FUNDING AVAILABILITY APPLICATION
Community Development – Housing Division
701 Laurel St., Menlo Park, CA 9402
tel 650-330-6614
Project applicant
Organization/Agency: Habitat for Humanity Greater San Francisco (HGSF) Primary contact person: Maureen Sedonaen
Phone: 415-625-1001 Email: [email protected]
Address: 500 Washington Street, Suite 250 City: San Francisco State: CA Zip: 94111
1. What is the role of the applicant in the project (check all that apply):
Ownership entity
Managing partner or managing member
Sponsoring organization
X Developer
X Other (describe): HGSF will self-perform all rehabs and serve as the lender.
2. Applicant legal status:
General partnership
Joint venture
Limited partnership corporation
X Nonprofit organization
Other (please specify):
3. Organization status:
X Currently exists
To be formed (estimated date):
4. Name(s) of individuals who are/will be general partner(s) or principal owner(s):
This project will be solely completed and overseen by Habitat for Humanity Greater San Francisco.
If the applicant is a joint venture, a joint venture agreement is required that clearly describes the roles and responsibilities of each partner, who is the lead partner or if the responsibilities are approximately equally split between the partners.
Project detail
Project name: Homeownership Preservation Program
Project address: Belle Haven Neighborhood City: Menlo Park State: CA Zip: 94025 Assessor’s parcel number: N/A
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Project type (check all that apply):
X Families
X Seniors
Special needs
Other (please describe):
Project activity (check all that apply):
Acquisition
X Rehabilitation
New construction
X Preservation
Mixed-income
Mixed-use
Other (please specify):
Land area: Belle Haven Number of residential buildings: 20 single family homes Number of units: 20 single family homes Residential total floor area: N/A Number of stories: N/A Number of elevators: N/A
Number of community rooms: N/A Community room(s) total floor area: N/A Commercial/office uses (please specify): N/A
Commercial total floor area: N/A Office total floor area: N/A Other uses (please specify): N/A
Total parking spaces: N/A Parking type(s): N/A
Residential parking spaces: N/A Residential parking ratio: N/A Guest parking spaces: N/A
Commercial parking spaces: N/A Commercial parking ratio: N/A Office parking spaces: N/A Office parking ratio: N/A
Income categories
City BMR funds may only fund units serving extremely low, very low or low income households at or below 80 percent of the area median income (AMI). Inclusions of units for homeless households are encouraged.
Category Number of
single family homes
Percentage of
single family homes
0 to 30 percent AMI – Extremely low
31 to 50 percent AMI – Very low 20 single family homes 100% 51 to 80 percent AMI – Low
81 to 120 percent AMI – Moderate
Unrestricted
TOTAL 20 100%
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Unit amenities
Provide a brief list of unit amenities (e.g. air conditioning, laundry in unit, balconies, etc.):
N/A
Project narrative (please use additional sheets of paper as needed)
1. Project description: Provide a brief narrative summary of the proposed project including location, project type (e.g. new versus rehab), target population and any unique project characteristics.
Overview
Through our Homeownership Preservation Program, Habitat for Humanity Greater San Francisco (HGSF) proposes to complete 20 home rehabs for long-time low-income homeowners in Menlo Park’s Belle Haven neighborhood. Our Homeownership Preservation Program puts Belle Haven homeowners at the center of housing preservation and urgently responds to the ever-increasing disparities in Menlo Park. The rehabs, which are valued at $40,000-$75,000 per home, will be completed over a three-year period, and targeted towards very low-income homeowners at or below 50% of Area Median Income (AMI). Homeowners will be eligible through Habitat Greater San Francisco for deferred loan, at 0% interest. The loan will be payable over a 30-year term or payable only if the home is sold or transferred. In instances where loans are repaid, all funds will be directly recycled for new rehab loans for other highneed low-income homeowners in the Belle Haven neighborhood. Habitat will self-perform rehabs using Habitat’s own staff construction experts and selected, vetted subcontractors. To identify and engage very lowincome homeowners in Belle Haven at greatest risk of displacement or harm due to the conditions of their homes, HGSF will employ an outreach specialist and work closely with public and private agencies and organizations that serve this neighborhood and its residents. Recognizing that many long-term homeowners in this predominantly African American and Latinx neighborhood have a deep distrust of lenders and contractors, our staff will provide a hands-on, respect-based approach to guide homeowners through each and every step in the process in order to ensure trust and confidence in the repair, the schedule, and the loan terms. We will also provide follow-up supports to all homeowners, including estate planning, to ensure that homeowners can remain in their homes, preserve equity, and keep the home in the family over time. Habitat will also engage homeowners in limited sweat equity, giving homeowners opportunities to contribute in a variety of ways, including construction, recruitment of church or family networks as volunteers, or through cooking meals for construction crews.
Application Steps and Loan Origination
Applicants will submit an application in which they provide initial income data, describe repair and rehab needs, and confirm they own a home in the Belle Haven neighborhood. Staff in our in our Homeownership Services Department will work closely with applicants to gather documents to verify income and program eligibility including supporting documentation necessary to determine income requirements and other eligibility requirements. These basic requirements are that they have owned their home for at least 10 years, have current homeowner’s insurance, are up to date on mortgage & property tax payments, & meet total household income eligibility requirements. Once eligibility is determined, applicants will be assessed based on need, urgency, and available funding. Once an application is approved, HGSF’s in-house repair assessor will perform a detailed home assessment to determine the scope and budget for the rehab.
HGSF will offer a 0% interest deferred loan for owner-occupied rehabilitations, payable at sale or transfer of home, when the home ceases to be owner-occupied or at the loan maturity date of 30 years. While a deed restriction is not appropriate for existing homeownership, the loan will be secured by a deed of trust. HGSF’s experience is that existing homeowners are likely to remain indefinitely in their homes as a result of the repair or rehab and that the deferred loan terms with a deed of trust incentivizes permanence. In the event a homeowner does sell the home at some point, all funds can be recouped for use with another eligible household.
Loan servicing for this portfolio will be managed by AmeriNat Community Services (AmeriNat), a longtime partner to HGSF and a mortgage servicer with Headquarters in Minnesota. AmeriNat has serviced all HGSF mortgages since 2016. AmeriNat will monitor tax and insurance services, process demands, reconvey deeds of trust, manage the bankruptcy and foreclosure process, maintain records, and manage any delinquency. The resulting payoff will be Resolution No. XXXX
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made payable to HGSF and deposited into specific Belle Haven Home Rehab reuse account. HGSF’s staff accountant is the main point of contact for regular correspondence with AmeriNat.
For approved applicants, HGSF’s Homeownership Services Department will secure an agreement with the borrower stating the rules, intentions, the rehabilitation loan estimate and terms, and other appropriate disclosures. Next, HGSF’s Construction Department will self-perform the work utilizing paid Habitat staff, volunteers, and qualified sub-contractors as needed. After the work is complete, Habitat will obtain any required inspections and then complete a walk through with the client. At this time, the Homeownership Development Department, which includes our Loan Origination Officer, will work to complete and originate the loan, whose terms are based on the original repair agreement signed by the client.
HGSF’s Construction Department will self-perform as the General Contractor utilizing in-house expertise. Our staff are trusted by homeowners to perform the work with care and respect and bring a unique understanding of circumstances and challenges of performing complex work in the homes of low and very low-income homeowners (often elderly). For every job, we will keep detailed records of labor and materials costs, using a unique job code to track materials, purchases, and time by job. At the end of the rehabilitation, we will generate a detailed report that reflects these costs; this cost report will be used by our Homeownership Services team to originate a loan. The loan will be no more than the final cost of labor and materials specific to that job.
When an HGSF loan reaches maturity, or the home is no longer owner-occupied or otherwise transferred or sold, repayments are placed into dedicated Belle Haven Home Rehab account from which they can only be reused for eligible rehabilitations. The payment is recorded as a refundable advance and the funds are used for a loan for a new borrower.
2. Project design: Provide a description of the project’s architectural and site plan concepts and how these concepts address the opportunities and limitations of the site and location.
This project will target owner-occupied single-family homes of low-income households in Menlo Park’s Belle Haven neighborhood. With a range of $40,000 - $75,000 per home, rehabilitation focus will be case by case.
However, given previous experience, we anticipate that areas for rehabilitation will focus on the external building shell, including the roof, windows, insulation, stairs and decks and electrical and plumbing which allows us to address issues related to mold, rot or critical damage. Rehabs will focus on keeping homeowners healthy, warm, safe, and dry and allowing them to remain in their homes and no longer have the stress and fear of ongoing expensive and very unhealthy deferred maintenance.
3. Green building features: Describe the green building features that will be incorporated into the project.
Our proposed program reflects our commitment to using green building practices. Our home assessments consider basic weatherization, heating and the comfort needs of homeowners. Roof repairs not only address water intrusion, but they can also help families take advantage of adding solar energy panels through other community sponsored programs. We will work with all clients -- including but not limited to those who receive roof replacements or repairs -- to refer them to local solar providers like GRID Alternatives that serve low-income populations, another longtime partner of HGSF. After our work a client’s home will be better insulated, have less air intrusion, and will often be more comfortable and affordable, all increasingly essential features as our climate warms.
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4. On-site amenities: Describe any on-site amenities including any project characteristics that address the special needs of the population you intend to serve.
HGSF is committed to ensuring long term stability for homeowners. A client services specialist will organize specific supports to all homeowners, including estate planning, to ensure that homeowners can remain in their homes, preserve equity, and keep the home in the family over time.
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5. Neighborhood off-site amenities: Describe the property location, neighborhood transportation options, and local services and amenities that are within 1/4 mile and 1/2 mile of the site.
The project will target owner-occupied homes of low and very low-income homeowners in the traditionally working class, low – income Menlo Park neighborhood of Belle Haven.
6. Potential development obstacles: Are there any known issues or circumstances that may delay or create challenges for the project? If yes, list issues below including an outline of steps that will be taken and the time needed to resolve these issues.
COVID-related impacts: If the virus persists, and restrictions remain in place into the fall of 2021, our timeline may be impacted. Given our current experience in East Palo Alto, homeowners are very reluctant to proceed with repairs due to concerns about transmission, and may choose not to apply, or may require us to delay interior assessments and interior work.
Unclear title: HGSF policy requires a clean title in order to proceed with improvements. If unclear title cannot be addressed by homeowners in a timely fashion, HGSF will not proceed but will allow the homeowner to reapply when the matter is corrected. While very uncommon, we have encountered situations in which a surviving adult has inherited a home without establishing a trust, and therefore would need to go through probate. In situations like the aforementioned, HGSF would not proceed with this applicant and may request they re-apply after clean title is achieved.
Code violations and unpermitted garage conversions: HGSF works frequently with code enforcement departments across our service area, and on occasion has completed repairs based on referrals from code enforcement employees. Depending on the violation or the presence of an unpermitted garage conversation, HGSF would need to analyze costs associated with bringing the project up to code within budget and scope constraints. HGSF will support the homeowners in the path through this remediation.
Site information (please use additional sheets of paper as needed) Site control is required. Evidence should also be submitted demonstrating that the entity that has site control is the same entity applying for funds. Please include the site control document with the application.
What type of site control does the applicant currently hold? The HGSF Home Preservation Program performs critical home repairs for low-income homeowners in San Francisco and San Mateo Counties. To be eligible, homeowners must appear on title and live in their homes as their primary residence. HGSF does not maintain site control over these private residences.
For this reason, we have placed N/A for the site control questions below.
Will site acquisition be a purchase or long-term lease? N/A
What is the purchase price of the land? For proposed leaseholds, indicate the amount of the annual lease payment and the basis for determining that amount:
N/A
What is the current County-assessed value of the site?
N/A
Who is the current property owner and what is their address and contact information? N/A
Total square footage of site:
N/A
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Existing uses on the site and the approximate square footage of all structures:
N/A
Planned use of on-site existing structures:
Demolish
Rehabilitate
Other (describe):
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Provide the square footage, date built and number of stories for each on-site building to be retained as part of this project:
N/A
Provide a brief description of the condition of any buildings to be rehabilitated:
N/A
Describe unique site features (heritage trees, parcel shape, etc.) N/A
Identify problem site conditions (high noise levels, ingress/egress issues, etc.) N/A
Floodplain
Is the site in a floodplain? Yes No
HGSF recognizes that some home rehabs in Belle Haven neighborhood may be in a floodplain. Due to the multisite nature of this program, the floodplain status will be site dependent. We can provide floodplain information for individual homes once identified.
If yes, type of flood plain and number of years:
List any maps referenced:
We will use the FEMA Flood Map Service Center to identify floodplains: https://msc.fema.gov/portal/home Resolution No. XXXX
12 CC Rev 20201104
Describe adjoining land uses
West: N/A
East: N/A
North: N/A
South: N/A
Zoning
What is the current zoning of the project site? N/A
Is the proposed project consistent with the existing zoning of the site? Yes No Explain: N/A
Indicate any discretionary review permits required for the project (e.g. planned community permits, design review permits, rezoning, etc.)
Most rehabs require routine building department permits for specific activities like re-roofs, electrical or plumbing work. Depending on the specific replacement, there may be a need for planning review for cladding and window replacements in-kind. If a rehab included addressing a previously unpermitted garage conversion, there may be a set of associated permits, along with architectural drawings.
If rezoning is required identify the requested zoning district for the project:
Community priorities (please use additional sheets of paper as needed) Explain how this project meets the objectives of the project priorities identified in this NOFA and the goals and objectives of the City’s Housing Element and General Plan:
Our proposal strongly aligns with several of the NOFA’s priorities, including preserving affordable housing and improving blighted neighborhoods. With an investment that can serve 20 households at the cost of building or acquiring just two homes and being able to complete these projects within three years, we can certainly spend these funds expeditiously, another important City priority. Moreover, our proposal also conforms closely with the City’s existing Housing Element H2 Goal to rehabilitate viable older housing, preserve existing housing stock, and maintain stability of residential neighborhoods. Our plan also aligns with recommendations in the Facebookcommissioned UC Berkeley Center for Community Innovation’s January 2020 report titled Investment and Disinvestment as Neighbors: A Study of Baseline Housing Conditions in the Bay Area Peninsula In this report, authors cited the importance of community stabilization and housing preservation more generally, suggested loan funds as a housing stabilization, and lifted up YPLAN recommendations that highlighted home repair assistance as strategy for community stabilization in Belle Haven, East Palo Alto, and North Fair Oaks (see pg. 66 or L-3.82 in the 8/11/2020 staff report to the Menlo Park City Council) Resolution No. XXXX
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10 Project funding (please use additional sheets of paper as needed) City funds requested: $1,200,000 Funds per assisted unit: $60,000 Total project cost: $1,310,000 Cost per assisted unit: $65,500 How will the requested City funding be used?
City funding will be used exclusively for direct materials and labor costs, administrative overhead, and permits and fees associated with rehabs. HGSF private philanthropy, in-kind contribution of labor, and corporate sponsorships will cover costs associated with marketing, underwriting and closing.
Assess the chances of the project securing required funding and steps that will be taken to make the project competitive.
HGSF is confident it can secure the additional funding necessary to cover full costs of 20 home rehabs and their associated loans. We have an expert team of fundraisers with specific expertise in individual donor fundraising and hundreds of consistent donors who give generously each year. We’ve successfully secured corporate sponsorships for specific home repairs in Bayview Hunter’s Point and East Palo Alto, and corporations are frequently seeking these kinds of opportunities. Given Belle Haven’s proximity to local tech businesses, we are confident we can attract sponsors each year.
What is the self-scored 9 percent tax credit tiebreaker score for the project if applicable? N/A
Developer experience (please use additional sheets of paper as needed) Applicants may be nonprofit or for-profit affordable housing developers or owners who have affordable housing experience in the nine-county Bay Area (San Mateo, San Francisco, Marin, Sonoma, Napa, Solano, Contra Costa, Alameda and Santa Clara) and a successful track record of at least two years of ownership of at least two affordable, deed-restricted housing projects within the nine-county Bay Area in which 100 percent of the units, are targeted to those at or below 80 percent AMI. Joint venture partnerships are allowed assuming at least one member of the partnership meets the minimum experience requirement. Previous development/ownership experience must include projects that contain at least 10 units.
Years of experience: HGSF has over 30 years' experience as an affordable housing developer and has been performing critical home repairs for low-income homeowners since 2011.
Number of projects: 204 rehabs and repairs completed for 185 total homes Number of projects in San Mateo County: 97 Repairs of 86 homes Average size of projects: All projects are repairs or rehabs of single-family homes. In FY20, the average home repair cost of labor and materials was approximately $25,000 Number of units placed in service: 468 individuals benefitted from these home repairs.
Please describe two projects completed in the last 10 years that are similar to the proposed project and provide photographs of each project:
Project 1 - name of project: Callier Residence
Location: Bayview Hunter’s Point neighborhood of San Francisco Number of units: one, 875 square foot single family home Type of development (senior, family, etc.): This is home to a female head of household and her two children, a teen and young adult
Name of project manager: Dawn Adams
Number of stories: two
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11 Unit types (studio, 1 bedroom, etc.): 3-bedroom single family home Type of construction: single family home
Project amenities: HGSF performed a roof replacement, painted the exterior, repaired interior stairs and several doors, completed electrical work, and removed moldy carpets. An old gas heater was also removed and capped for safety reasons. The total materials and labor cost of the project was $53,000.
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12 Entitlement date: Repairs began on July 19, 2019.
Occupancy date: Work was completed on October 26th, 2019.
Funding sources: HGSF Private Philanthropy
Project 2 - name of project: White Residence
Location: East Palo Alto
Number of units: one 1100 square foot single family home Type of development (senior, family, etc.): Home jointly owned by husband-wife couple.
Name of project manager: Dawn Adams
Number of stories: single
Unit types (studio, 1 bedroom, etc.): 3-bedroom single family home Type of construction: single family home
Project amenities: HGSF replaced the roof and two windows, installed grab bars and insulation in exterior walls, painted the home exterior, and removed debris. The female homeowner grew up in East Palo Alto and her husband grew up in Belle Haven. The total materials and labor cost of the White Project was $27,750.
Entitlement date: Repairs began on October 21, 2018.
Occupancy date: Work was completed on January 4, 2019.
Funding sources: HGSF Private Philanthropy
Personnel
List the names of key members of the applicant’s development team, their titles, responsibilities, and years of experience in affordable housing.
Project Staff Name
Role in proposed project
Years of
housing
development
experience
Years with
this
developer
Project Manager
Matt Rosen, Chief
Program Officer
Oversee Homeownership Preservation program, including
strategy, funding, & outreach, and collaborate on budget. 3 1
Director of Real
Estate
Development
Doug Fowler, Senior
Project Manager
Oversee real estate development process including site
acquisition, pre-development, funding, and building
permits,
13 2
Executive Director
Maureen Sedonaen,
CEO
Provide organization-wide leadership, engaging with
various stakeholders and ensuring organization fulfills its mission.
4 4
Chief Financial
Officer
Jen Wilds Oversee organization-wide finances and provide counsel on budget.
10 4
Other- VP Construction
Erin Colton Oversee all repairs work, strategize on program goal, and collaborate on budget.
19 18
Other- Client Services
Manager
Jessi Bailey Responsible for all communication with homeowners, screen applications, schedule home evaluations, consult with all team members to complete repairs.
2 2
Other- General
Superintendent
Dawn Adams Manage all site work, perform pre- and post-home evaluations, establish scope of work, schedule repairs, sign construction contract, supervises foremen/on-site staff, holds primary relationship with homeowner.
21 21
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13 Indicate which of the following development team members have been selected and identify them if different from applicant.
Developer: Habitat for Humanity Greater San Francisco Architect(s): N/A Engineer(s): N/A General contractor: Habitat for Humanity Greater San Francisco
Attorney(s) and/or tax professionals Karen Tiedemann, Goldfarb & Lipman, LLP Property management agent N/A
Financial and other consultant(s) N/A
Investor(s): N/A
List all other participants and affiliates (people, businesses, and organizations) proposing to participate in the project.
Name Address
GRID Alternatives https://gridalternatives.org/
1171 Ocean Avenue, Suite 200, Oakland, CA
Acterra, Action for a Healthy Planet https://www.acterra.org/ 3921 East Bayshore Road, Suite 208, Palo Alto, CA
Project WeHOPE https://www.wehope.org/
1854 Bay Road, East Palo Alto, CA
Describe how the property will be managed including the number of staff, locations and management office hours.
Because this is a repair of a private home, HGSF will have no management responsibilities.
If the project will be managed by an agency other than the project applicant describe the project applicant’s role in the ongoing management of the project and resolution of management issues.
Because this is a repair of a private home, HGSF will have no management responsibilities.
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14 Applicant certification
I certify that the information submitted in this application and all supporting materials is true, accurate and complete to the best of my knowledge. I acknowledge that if facts and or information herein are found to be misrepresented it shall constitute grounds for disqualification of my proposal. I further certify that the following statements are true except if I have indicated otherwise on this certification:
X I have not sold any of the projects listed on the 10 Year Projects list X No mortgage on a project listed by me has ever been in default X Government, or foreclosed, nor has mortgage relief by the mortgagee been given X I have not experienced defaults or noncompliance under any contract or regulatory agreement nor issued IRS Form 8823 on any Low-Income Housing Tax Credit (LIHTC) project on the 10 Year Projects list X To the best of my knowledge there are no unresolved findings raised as a result of Agencies’ audits, management reviews or other investigations concerning me or my projects for the past 10 years X I have not been suspended, been barred or otherwise restricted by any state agency from participating in the LIHTC program or other affordable housing programs
X I have not failed to use state funds or LIHTC allocated to me in any state I have checked each deletion, if any, and have attached a true and accurate signed statement, if applicable; to explain the facts and circumstances that I think help to qualify me as a responsible principal for participation in this NOFA.
Applicant name(s): Habitat for Humanity Greater San Francisco Signature:
Date:
01/22/2021
Print name and title: Maureen Sedonaen, CEO
This application and all supporting material are regarded as public records under the California Public Records Act.
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15 Applicant supporting material
In addition to submitting a complete application, the following additional supporting material must be provided with the application:
1. Cover letter: Provide a brief summary of the proposed project and discuss your agency’s qualifications and why your proposal should be selected for funding.
2. Community outreach plan: Include the plan for conducting community outreach to neighbors of the proposed development and interested community groups. The outreach plan should describe how the developer intends to build support for the project and address community concerns. The outreach plan should also discuss any anticipated community concerns and how they would be handled.
3. Site control documents: Site control is required. Please include the site control document as well as documentation demonstrating that the entity that has site control is the same entity applying for funds.
4. Development schedule: Include a detailed project schedule identifying all major milestones. The schedule must include major milestones for the development approval process such as purchase of the property, community outreach process, financing, applications, approvals, closings, project construction and lease up. Projects with schedules projecting completion within three years will be given priority.
5. Experience (owner/developer and property manager): Please provide resumes for the owner/developer and property manager. The resume should include a list of affordable housing projects owned/developed and managed.
Please include the following: name of project, address, number of units, target population, project PIS date and years under ownership/management.
6. Experience and references (staff): Provide resumes and project experience for all key staff working on the project including but not limited to: principals, project manager, project staff and financial officer. Indicate the level of experience of the project manager with projects similar to the proposal. Provide at least three references from City or County staff involved with projects completed in the last six years.
7. Financial proforma: Please provide detailed financial information for the proposed project including permanent and construction fund sources, detailed permanent development budget, unit affordability mix/rent schedule, operating budget and 30-year cash flow. If the project will use tax credits, please provide the tax credit calculations.
8. Photos: Attach recent clearly labeled photos of the project site and surrounding area.
9. Board of directors: Provide a listing of the board of directors including the city of residence.
Resolution No. XXXX
RESOLUTION NO. 6623
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK
APPROVING A GRANT TO HABITAT FOR HUMANITY GREATER SAN
FRANCISCO (HABITAT) OF $1.2 MILLION FOR PRESERVATION OF
EXISTING OWNER OCCUPIED HOUSING THROUGH THEIR
HOMEOWNERSHIP PRESERVATION PROGRAM
WHEREAS, the opportunity to preserve existing affordable housing remains a high priority need in Menlo Park: and
WHEREAS, Habitat will administer a Homeownership Preservation Program to preserve existing affordable housing in the Belle Haven neighborhood of Menlo Park; and WHEREAS, the City of Menlo Park affirms the City’s commitment to producing, preserving and protecting below market rate (BMR) housing units
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Menlo Park hereby resolves:
(a) To approve a funding commitment for the Habitat Homeownership Preservation Program for the rehabilitation of 20 low income, owner occupied homes in Menlo Park through a conditional grant of $1,200,000; and
(b) All grant proceeds shall be funded from the City’s BMR Fund with the grant agreement documents subject to review and approval of the City Attorney and City Manager; and
(c) The City Manager is authorized to execute any and all documents necessary to disperse funds on behalf of the City of Menlo Park.
I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the eleventh day of May, 2021, by the following votes:
AYES: Combs, Mueller, Nash, Taylor, Wolosin
NOES: None
ABSENT: None
ABSTAIN: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this eleventh day of May, 2021.
Judi A. Herren, City Clerk
ATTACHMENT B Page I-7.38
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 5/9/2023
Staff Report Number: 23-115-CC
Regular Business: Provide direction on the five-year capital improvement plan
Recommendation
Staff recommends the City Council provide the following direction for developing the proposed five-year (2023-2028) capital improvement plan (CIP):
• Confirm or modify criteria used to identify and prioritize projects • Review how project priorities are ranked with the tier system • Provide feedback on the new project requests
Policy Issues
The City Council has an annual goal-setting process, which provides insight on the use of city resources and prioritization of services and projects. On March 18, the City Council provided direction on its goals and priorities. On April 25, the City Council approved the fiscal year 2023-24 budget principles. Staff is working to incorporate this direction into the CIP, and projects will be selected based on available funding. The City Council typically adopts the CIP as part of the budget adoption process annually in June.
Background
On March 14, staff transmitted an informational update on the five-year CIP and provided a copy of the adopted 2022-2027 CIP (Attachment A). The status of each funded project was transmitted with that update.
Over the last three years, the capital program was constrained by available funding and staff resources to complete projects. In 2020-21, the overall program budget was reduced by over 30% in response to anticipated revenue shortfalls in light of the pandemic. In 2021-22, program funding levels were restored to typical levels, but deferred maintenance and new project needs have continued to outpace available funds and resources. The public works department has also experienced attrition through retirements and employees leaving the organization. This has reduced the staffing levels needed to complete projects. In 2022-23, the CIP team experienced a 30% vacancy rate; nonetheless, 10 projects were completed with 11 more in construction or beginning construction imminently:
• Bayfront Canal and Atherton Channel flood protection project • Chilco streetscape and sidewalk installation
• El Camino Real median trees improvements
• Facilities Inventory and Maintenance Plan
• Park pathways repair – Sharon Park
• Park pathways repair – Middle and Nealon Park frontage improvements • Pierce Road sidewalk and San Mateo Drive bike route
AGENDA ITEM J-1 Page J-1.1
Staff Report #: 23-115-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov • Sharon Road sidewalk installation
• Traffic signal modifications – Laurel Street/Ravenswood Avenue signal • Water main replacement project – Haven Avenue
In addition, progress on many projects in the early phases of delivery (such as planning and design) has been made. A detailed table is provided in Attachment B that includes:
• Project name
• Current status
• Project description
• Priority (Tier 1, 2 or 3)
• City Council district(s)
• Budget
• Funding source(s)
The proposed CIP includes 80 projects, of which eight are new for fiscal year 2023-24. More information about the new funding requests is provided below in the Analysis section and on Attachment B.
Analysis
Staff is requesting the City Council provide direction on the following three items to inform the process for selecting and prioritizing projects for next fiscal year:
• Confirm or modify criteria used to identify and prioritize projects • Review how project priorities are ranked with the tier system • Provide feedback on the new project requests
The CIP is funded through a variety of sources. Typically, the City makes an annual transfer of general fund revenue to the capital improvement program of approximately $3 million (adjusted for inflation annually), which is then distributed to new project requests identified each year. In prior fiscal years, surplus revenues at the end of the year were used to pre-fund CIP projects for the following year. The Chrysler Pump Station is an example of a project that was primarily funded in this way. Grants from county, regional, state, and federal agencies and other dedicated funding sources such as the water fund, transportation impact fee fund, stormwater fund, and solid waste fund have also provided resources for specific types of eligible projects. All of these funding sources have more identified needs than the City has available resources to complete work in any given fiscal year.
Generally, staff utilizes specialized or grant funding sources available for capital needs before programming general capital funds, as general capital funds are the least restrictive source. For example, if recreation inlieu funds can be utilized for a parks capital project, staff typically programs these funds before general capital funds, which can then be utilized for any other capital needs that year. For ease of reference, a list of grant application submitted for capital projects and status updates on the results of funding award, if known, as of May 1 is provided in Attachment C.
Project prioritization strategy and criteria
In the past five years, the City has invested in the development of long-term infrastructure planning efforts, including:
• Bedwell Bayfront Park master plan
• Information technology master plan
• Water system master plan
Page J-1.2
Staff Report #: 23-115-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov • Parks and recreation facilities master plan
• Transportation master plan
• Climate action plan
• Green stormwater infrastructure plan
• Stormwater master plan (finalizing development)
• Zero waste (trash and recycling) plan
These planning efforts have laid the groundwork to identify and prioritize key infrastructure needs in each topic area. The CIP, over time, then takes the recommendations from each plan and programs them for further planning, pubic engagement, design and construction. This has allowed for a more strategic approach to identifying capital needs, while still allowing the flexibility to respond to other projects or issues as they arise. A tiered ranking system is also added to each project. Tier 1 is reserved for the highest priority projects. Tier 2 is reserved for moderate priority projects. Tier 3 is reserved for lower priority projects. Staff would like to confirm if the tier designation is representative of City Council’s goals and if it adequately represents community overall priority levels. The proposed Tier for each project is listed on Attachment B.
At the March 18, City Council goal-setting meeting, the following priorities were established:
• Housing
• Emergency preparedness
• Climate action
• Economic development
• Safe streets
Even with the master planning efforts substantially completed and the identification of the 2023 City Council goals, projects must be further scoped and prioritized annually according to available funds and resources to successfully deliver the projects. Evaluation criteria that has been applied to prioritize projects in past years include:
• Regulatory compliance
• Public health and safety/risk exposure
• Protection of infrastructure
• Impacts on operating budgets and ongoing maintenance needs • Capacity to deliver/impacts to other projects
• Ability to reduce greenhouse gas emissions and support the City's 2030 climate action plan • Community/commission support
• Relationship to adopted plans (for example, climate action plan) • Cost/benefit
• Availability of financing
The criterion related to greenhouse gas emission reduction and supporting the 2030 climate action plan was added in fiscal year 2022-23 at the City Council’s direction. Given the City Council’s identified priorities for the coming year, staff has maintained this criterion for the 2023-24 proposal. Staff is seeking the City Council confirmation, or to further modify these prioritization criteria.
New funding requests
As shown in Attachment C, the proposed CIP has 80 projects, of which 26 would receive additional funding as proposed and eight are new for fiscal year 2023-24. In total, approximately $13 million in new funding is requested for the upcoming year from all funding sources, of which approximately $5 million is from the Page J-1.3
Staff Report #: 23-115-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov general capital fund and the balance from other sources. Approximately $85 million is proposed to be carried over from projects previously funded and in progress. Table 1 below summarizes the proposed new funding requests by topic area, rounded to the nearest $10,000 and Attachment C shows the detailed breakdown by project.
Table 1: Summary of capital project requests by category Category New funds
requested Percent of total General capital funds requested Percent general
capital funds
City buildings and systems $1,010,000 8% $1,010,000 20% Environment $1,470,000 11% $1,370,000 27%
Parks and recreation $1,950,000 15% $1,950,000 39%
Stormwater $320,000 2% $320,000 6%
Streets and sidewalks $2,700,000 20% $350,000 7%
Traffic and transportation $4,600,000 35% $0 0%
Water $1,210,000 9% $0 0%
Total $13,200,000 $5,000,000
Staff is seeking City Council confirmation about the proposed new project requests. Staff will incorporate City Council feedback in the CIP before releasing the draft budget documents in June.
Other considerations
In addition to those summarized in Table 1 and shown in Attachment B, staff is continuing to track three other resource needs for upcoming projects that are continuing to evolve. As identified in the March 14 request for funding for Menlo Park Community Campus (MPCC), staff anticipates returning to the City Council for an appropriation for the additional costs related to the renewable energy microgrid and electrical equipment with an additional cost of up to $1.7 million, as well as a recommended contingency budget to complete the City-requested enhancements for the project. Staff is continuing to work with Meta and the construction team to identify the remaining items requiring additional contingency and will incorporate that request into the CIP before adoption for City Council consideration. At this time, based on the City’s budget of $18.025 million for the project, contingency of 10-20 percent would equal $1.8-3.6 million. Potential funding sources for the renewable energy microgrid and contingency could include the remaining Measure T bond proceeds for parks and recreation facilities, community amenities funds, Bayfront mitigation funds and recreation in-lieu fee funds.
The two remaining requests are related to damage from the storms in early 2023. Staff is in the process of completing an assessment of the San Francisquito Creek banks for erosion, and is aware of two areas for which we are evaluating. The first is the pedestrian/bicycle trail under Junipero Serra Boulevard at Sand Hill Road/Alpine Road adjacent to the Stanford Golf Course. This area is experiencing settlement that has impacted the safety of the trail, resulting in its temporary closure. Secondly, in coordination with Caltrain and the City of Palo Alto, erosion to the San Francisquito Creek banks at the Alma Street railroad and pedestrian/bicycle bridges has occurred. Caltrain is leading these emergency repairs and is coordinating with both cities to address the area around both bridges. The cost of the repairs around the pedestrian/bicycle bridge will be shared between the Cities of Palo Alto and Menlo Park, in accordance with the maintenance agreement for the bridge. Staff is working with Caltrain and Palo Alto and will provide future updates to the City Council. As these project needs are further refined, they may result in changes to Page J-1.4
Staff Report #: 23-115-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov the funding and priorities in the CIP.
Impact on City Resources
The CIP is adopted annually through the budget adoption process. Direction from the City Council will be used to refine the 2023-28 proposed CIP before adoption in June.
Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it has no potential for resulting in any direct or indirect physical change in the environment. Individual projects within the capital improvement program would continue to be evaluated individually under CEQA as the projects proceed.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Hyperlink – 2022-27 CIP: stories.opengov.com/menlopark/published/08Ka1iMS8 B. Project table including project status and descriptions C. Grant funding summary and results of funding awards
Report prepared by:
Tanisha Werner, Assistant Public Works Director – Engineering Report reviewed by:
Nikki Nagaya, Deputy City Manager
Page J-1.5
City Building and Systems
Five Year Capital Improvement Plan Update (2023-28)
Name Status Priority Description District Funding Source 1 Funding Source 2 Request 23-24 Carryover Total for 23-24 Planned 24-28 Requests 1 CPB001 MPCC1 Construction Tier 1
In December 2019, the City Council received a proposal from Facebook (now Meta) proposing to explore funding and development of a new multi-generational community center and library located in Menlo Park’s Belle Haven neighborhood, replacing the existing community center, senior center, youth center, pool house, and library facilities. Identified as a City Council priority on January 28, 2020, this project delivers the City's funding contribution to the project. The project is under construction, with expected completion in spring 2024. 1 MPCC Meas T bonds TBD $6,969,748 $6,969,748
2 CPB002 City Buildings (Minor) Ongoing Tier 2
This ongoing project consists of the implementation of improvements that extend the useful life of systems, equipment, and accessibility in all City buildings. This project does not provide for the replacement or significant renovation of City facilities. In 2023-24, funds are anticipated to be needed for building repairs and painting at several city buildings, making minor internal renovations at City Hall, and minor interior renovations at Belle Haven Child Development Center.
All General Capital $75,000 $1,202,849 $1,277,849 $2,000,000 3 CPB003 Fire Plan and Equipment Replacement for City Buildings Design Tier 1 The project consists of the replacement of fire panels, alarms, strobe lights and associated equipmentat City buildings. The existing systems are outdated and triggering false alarms. All General Capital $100,000 $87,851 $187,851 4 CPB004 Gate House Fence Replacement Construction Tier 3 The project consists of the repair of portions of the existing Gate House fence along Ravenswood Avenue that have deteriorated or been damaged. The fence, designed to match the intricate details of the existing fence, was repaired in 2022-23. Painting is anticipated to be completed in 2023. 3 General Capital $60,283 $60,283
5 CPB005 City Buildings HVAC Modifications Design Tier 3 This project modifies the heating, ventilation and air conditioning (HVAC) systems in the Arrillaga Family Recreation Center and City Hall to address system deficiencies. At the Recreation Center, the project will evaluate and implement options for addressing temperature fluctuations and equipment failure. In City Hall, the project focuses on improving the design of the HVAC system that serves the police dispatch area and server equipment on the lower floor of City Hall.
All General Capital $514,493 $514,493
6 CPB007 Main Library Roof Replacement Pre-Design Tier 2 This project would replace the ceramic tile roof, which is at the end of its life and leaking, with a composite shingle roof. This project is partially funded with a California State Library grant. 3 General Capital Grant $1,017,000 $1,017,000 7 CPB023 Burgess Pool Lobby Renovations Pre-Design Tier 1 This project is designed to address multiple concerns with the lobby of the Burgess Pool building, such as accessibility, the inadequate space of the transaction area and the high noise levels. The project would involve the relocation of the entrance to the lobby and installation of automatic doors, redesign of the counter space, additional seating and the installation of acoustical treatments.
All General Capital $125,000 $125,000
8 CPB024 MPCC Clean Infrastructure Construction Tier 1
This project includes installing microgrid (solar) canopies, battery backup system, and 27 EV Charging stations at the MPCC Main Campus and Kelly Field Lot. The project is design build and the City is working with Optony (EV consultant), Engie (contractor), and Meta. 1 MPCC TBD $3,511,475 $3,511,475
9 CPC001 Information Technology Master Plan and Implementation Ongoing Tier 1 This project includes updated technology for various critical and enhanced services including the financial system, web services, graphical information services and other systems within the City. The first phase included an assessment of the existing technology tools in use within the organization, evaluated the need for replacement, and developed recommendations on the best replacements in priority order. Phase 1 was completed in 2017 with adoption of the Master Plan. Working with a consultant and a representative City committee to enable a knowledgeable evaluation and avoid disruption caused by failures to the aging systems, the second phase includes implementation of the approved master plan. Additional funding is typically programmed annually for implementation of the master plan, though in 2023-24, sufficient fund balance exists from prior years.
All General Capital $2,757,546 $2,757,546 $2,500,000
10 CPC005 Police Radio Replacement Bid/Award Tier 2
Current radio infrastructure for emergency dispatch uses copper wire which is at the end of useful life and failing daily - which impacts safety service delivery. The recommended system uses AT&T fiber optic Ethernet circuits to the remote radio sites so all of the copper-wire T-1 circuits can be eliminated. This work is proposed to be phased over three fiscal years.
All General Capital $300,000 $300,000 $350,000
11 STB001 Corporation Yard Needs Assessment Pre-Design Tier 2 Building on the Facilities Inventory and Maintenance Plan, the project will evaluate the functions and services provided at the Corporation Yard, which was built in the 1970s, and recommend the implementation of best management practices to improve office workflow, use of space, water and engery efficiency, parking, material storage and the fuel facility. 3 General Capital $100,000 $100,000
12 Belle Haven Child Development Center zero net energy retrofit New TBD Upgrade the existing switchgear to support replacing natural gas equipment (five furnaces and one stove) with electric alternatives. All General Capital $138,000 $138,000 13 Building Exterior Improvements New TBD
This is a new program for buillding exterior work identified in the Facilities Inventory and Maintenance Plan. It would fund roof replacements for city hall, Arrillaga Family Gymnasium, Burgess Aquatics Center, Menlo Children's Center, Belle Haven Child Development Center to qualify for Peninsula Clean Energy program to install solar and batteries with no upfront costs. The cost of the solar and batteries will be paid back on electricity bills for 20 years. In future years, this project also plans for funds to address scheduled painting and window, door and/or siding replacement.
All General Capital $700,000 $700,000 $400,000
Subtotal $1,013,000 $16,646,246 $17,659,246 $5,250,000
ATTACHMENT B
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Environment
Name Status Priority Description District Funding Source 1 Funding Source 2 Request 23-24 Carryover Total for 23-24 Planned 24-28 Requests 14 CPE001 Climate Action Plan Communitywide Implementation Ongoing Tier 1 The City Council adopted a 2030 Climate Action Plan in 2020. It includes a goal to reach community-wide carbon neutrality by 2030. A status update on the CAP activities is anticipated separately in May. Because many of the planned activities are programmatic in nature, and not capital expenses, staff is proposing to move the annual funding to the operating budget for FY 2023-24 and future years.
All General Capital
15 CPE002 Electric Vehicle Chargers at City Facilities Ongoing Tier 2 This project installs the necessary infrastructure to electrify the fleet by 2030 to meet CAP goals. Addresses the immediate need for EV chargers for city vehicles in the City Council chambers lot (two Level 2 ports), Police parking area (six low-power Level 3 ports and two battery-integrated fast charging ports) and corporation yard (two Level 2 ports and two battery-integrated fast charging ports). The FY 2023-24 request accounts for approximately $90,000 in incentives likely available to support this work. 3 General Capital Grant $973,189 $376,811 $1,350,000
16 STE001 Sea Level Rise Resiliency Plan Study/Plan Tier 3 The Sea Level Rise Resiliency project would fund approximately 4 years (2020 - 2023) of membership dues in OneShoreline, the countywide flood protection and sea level rise resiliency agency, formed as a collaborative effort of San Mateo County and 20 cities in the County. The San Mateo County Sea Level Rise Vulnerability Assessment, completed in March 2018, formed the basis for this agency after finding that sea level rise in 2100 could impact $34 billion in property on the San Francisco Bay shoreline and coastside, north of Half Moon Bay in San Mateo County. 1 General Capital $110,000 $110,000
17 Smart Irrigation Infrastructure Project New TBD
The project will convert 42 manual irrigation sprinklers to advanced wireless smart irrigation system in the citymaintained parks and medians. The new system would include an interactive web portal and leak detection technologies to assist city staff to make efficient decision making and operation management. The new irrigation system is estimated to conserve 30 percent of the current water usage.
All General Capital Grant $232,500 $232,500
18 Burgess Campus Microgrid & Electrification2 New TBD
Study financing/incentive options and develop and implement plans to replace gas equipment with electric alternatives for the buildings and facilities at the Burgess Campus (city hall, Arrillaga Family Gymnasium and Recreation Center, Burgess Aquatics Center, Arrillaga Family Gymnastics, Main Library) . The Burgess Aquatics Center is the facility with the largest usage of natural gas of any city facility.
All General Capital $11,000 $225,000 $236,000 $3,380,000 19 Urban Forest Master Plan New TBD
The Urban Forest Master Plan is a document that will guide urban forestry in Menlo Park to maximize long-term climate, biodiversity and health benefits for the community and to ensure that urban forest management aligns with the City’s strategic goals. This plan will highlight existing needs and resources and present recommendations to work toward a shared vision for a robust and equitable urban forest.
All Heritage Tree Fund Grant $250,000 $250,000 $250,000 $1,466,689 $711,811 $2,178,500 $3,630,000
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Parks and Recreation
Name Status Priority Description District Funding Source 1 Funding Source 2 Request 23-24 Carryover Total for 23-24 Planned 24-28 Requests 20 CPP001 Aquatic Center Maintenance (Annual) Ongoing Tier 2 This ongoing project consists of the implementation of minor improvements under $100,000 intended to extend the useful life of systems, infrastructure and equipment at the Burgess and Belle Haven pools. This program does not provide for the replacement or significant renovation of the City’s pools. 1, 3 General Capital $1,216,871 $1,216,871 $2,000,000 21 CPP002 Bedwell Bayfront Park Collection and Leachate System Repair Construction Tier 1 This project improves existing gas collection and leachate systems serving the former landfill at Bedwell Bayfront Park and includes several phases. Replacing gas extraction wells and installing a new leachate pumping system to comply with best management practices are included to increase methane capture and reduce greenhouse gas emissions. 1 Bayfront Park Landfill $3,707,212 $3,707,212
22 CPP003 Bedwell Bayfront Park Entrance Improvements On Hold Tier 2 This project consists of the implementation of capital improvements recommended in the 2017 Bedwell Bayfront Park Master Plan. The improvements are necessary to improve services to the high number of park users and to address aging infrastructure and incorporate sea level rise protection. The project is on hold due to staff vacancies and coordination on sea level rise protection options. 1 General Capital Grant $582,470 $582,470 $700,000
23 CPP004 Civic Center Campus Improvements Future Year N/A This project involves the design and construction of improvements to the Civic Center Campus such as additional outdoor seating, parking lot modifications, sidewalk modification, gatehouse landscaping, minor landscaping and irrigation in the Library parking lot. 3 General Capital $300,000
24 CPP005 Park Improvements (Minor)3 Ongoing Tier 2
This ongoing project consists of the implementation of minor improvements under $100,000 intended to extend the useful life of systems, infrastructure and equipment in the City’s parks. This program does not provide for the replacement or significant renovation of the City’s park facilities.
All General Capital $200,000 $426,946 $626,946 $1,000,000 25 CPP006 Park Pathways Repair Construction Tier 3
The project replaces damaged pathways at Sharon (completed 2021), Nealon (completed 2022), and Stanford Hills Parks for safety and accessibility requirements. Future year repairs will be prioritized following completion of these first three high-priority repairs.
All General Capital $486,573 $486,573 $2,500,000
26 CPP007 Park Playground Equipment Design Tier 1
This project addresses playground improvements prioritized in a 2015 comprehensive Playground Safety Inspection Report, beginning with Nealon Park (completed in 2019-20), Burgess Park and Willow Oaks Park. Willow Oaks park and Burgess park playground are scheduled for construction in summer 2023. In addition to meeting updated California Safety Standards, the new playgrounds may incorporate theme-based educational and interactive components as the budget allows. In 2023-24, the funds would allow for the design of a new play structure at the Belle Haven Child Development Center. 2, 3 General Capital Rec In Lieu $50,000 $1,303,745 $1,353,745 27 CPP009 Sports Field Renovations Ongoing Tier 2
The project includes turf replacement, drain cleaning and field leveling of the sport fields managed by the City. Payments to the Menlo Park City School District for renovations of the HIllview School field in accordance with the City and Districts joint use agreement and maintenance obligations are in progress for work completed in FY 2022-23. Kelly Field turf replacment is budgeted separately. In summer 2024, the field at La Entrada will be renovated according to the cost sharing agreement between the City and the Las Lomitas School District. In future years, this project also allows for the accumulation of funds in order to replace fields more often under the herbicide-free parks program.
All General Capital $100,000 $364,939 $464,939 $1,500,000 28 CPP010 Tennis Court Maintenance Ongoing Tier 2
This program is ongoing and focuses on the implementation of adequate maintenance practices to extend the useful life of the City’s fifteen tennis courts. The program follows a maintenance schedule that includes the full reconstruction of every court every twelve years. Interim maintenance work includes crack repair and court resurfacing.
All General Capital $392,541 $392,541 $600,000
29 CPP011 Willow Oaks Park Improvements Design Tier 2
This project involves the renovation of Willow Oaks Park as approved by the City Council in May 2022, including design and construction of a restroom facility and improvements to the dog park to address community needs. Construction would be coordinated with other improvements planned at Willow Oaks Park, including playground replacement to meet safety requirements and the addition of a bicycle pathway connection to Elm Street. 2 Rec In Lieu Meas T bonds $3,817,375 $3,817,375
30 CPP020 Kelly Park Turf and Track Replacement Design Tier 2 This project replaces the turf field and track at Kelly Park, which is at the end of its useful life. Work is planned to coincide with Menlo Park Community Campus construction and facility opening in 2024. 1 General Capital $1,600,000 $467,594 $2,067,594 Subtotal $1,950,000 $12,766,266 $14,716,266 $8,600,000
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Stormwater
Name Status Priority Description District Funding Source 1 Funding Source 2 Request 23-24 Carryover Total for 23-24 Planned 24-28 Requests 31 CPR002 Chrysler Pump Station Construction Tier 1
This project involves the design and construction of a new Chrysler Stormwater Pump Station. The existing facility was originally built in 1958 and has reached the end of its useful life. The improved facility will provide flood protection to sections of the Bayfront area, which include the Menlo Gateway buildings and a part of the Meta (formerly Facebook) Campus site. The City has been awarded a grant from the Federal Emergency Management Agency (FEMA) which would reimburse the City for $5M towards the general capital fund. Construction began in Spring 2023 and will continue through 2025. The new funds requested in 2023-24 cover a portion of the anticipated construction contingency identified when the City Council awarded a contract in February 2023. The balance of the contingency is planned for 2024-25. 1 General Capital Grant $315,298 $12,944,519 $13,259,817 $595,702 32 CPR003 San Francisquito Creek Upstream of 101 Flood Protection Design Tier 3 The second of two projects, the effort being led by the San Francisquito Creek Joint Powers Authority focuses on improvements to creek sections located upstream of U.S. Highway 101 to protect communities in the City and the cities of Palo Alto and East Palo Alto from an event similar to the flood of 1998. The project proposes to widen the creek in a number of sections and the replacement of the Pope Chaucer Bridge. 1, 2 General Capital $92,275 $92,275 $3,400,000
33 STR001 Stormwater Master Plan Study/Plan Tier 3
The Stormwater Master Plan evaluates the condition of the City’s Stormwater system and identifies the capital improvements necessary to address surface water collection, operations, maintenance, treatment and storage requirements. The plan includes a hydraulic evaluation of the City's storm drain network, infrastructure assessment, identifies water quality requirements, recommends planning level costs for the improvements and integrates the City’s Green Infrastructure policies. The planning period for the master plan will be 25 years.
All General Capital $55,547 $55,547
34 CPR008 SAFER Bay Implementation Ongoing Tier 1
This project would provide funds to support the staff time needed to continue to implement a portion of the SAFER Bay project within Menlo Park.The City, SFCJPA, PG&E and Meta collaborated on an application to the Building Resilient Infrastructure and Communities (BRIC) program, which was submitted to the California Office of Emergency Services (Cal OES) and FEMA in 2020-21. On July 2, 2021, the City received confirmation that FEMA had selected the Menlo Park SAFER Bay project for further review. Since July 2021, the City has received multiple requests for additional project information and clarifications, to which the City has provided responses in collaboration with project partners. 1 General Capital Grant $250,000 $250,000
35 STR003 Storm System Funding Study Not Started Tier 3 The Storm System Funding Study will make recommendations to pay for capital improvements identified in the Stormwater Master Plan to address surface water collection, operations, maintenance, treatment and storage requirements. It will evaluate future revenues and expenditures and identify an approach to fund improvements. It will also consider new regulations introduced in the updated regional stormwater permit order, which expand stormwater regulatory requirements and will have additional costs on city operations.
All General Capital $110,000 $110,000
36 CPR004 Willow Place Bridge Abutment Repairs Future Year N/A This project repairs damage to the bridge abutment from the December 2012 storm event. Preliminary study of repairs was completed with design and construction as next steps. An evaluation of the San Francisquito Creek banks is underway, and this work will be refined as needed based on the results of that evaluation. 3 General Capital $250,000 Subtotal $315,298 $13,452,341 $13,767,639 $4,245,702
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Streets and Sidewalks
Name Status Priority Description District Funding Source 1 Funding Source 2 Request 23-24 Carryover Total for 23-24 Planned 24-28 Requests 37 CPS002 Downtown Parking Lot Study New TBD
The project begins to implements project H.4.G (Prioritize Affordable Housing on City-owned Parking Lots Downtown), which promotes housing development on underutilized City-owned parking lots in downtown. As part of the first phase, the project would conduct a feasibility study to assess which parking lots are most suitable for residential development. 3, 4 General Capital $100,000 $0 $100,000
38 CPS003 Utility Undergrounding On Hold Tier 3
An undergrounding district provides framework to place overhead electrical and communication lines underground, which is consistent with the policy direction provided in the El Camino Real/Downtown Specific Plan and would be necessary for a potential future parking lot development downtown. Three utility undergrounding districts were adopted by the City in February 2020: downtown, Middlefield Avenue and Alma Street near Burgess Drive. This project would provide additional funds for the prioritization of these districts and to allow design work to progress. The construction phase of this project would be funded by Rule 20A funds.
All General Capital Rule 20A funds $661,556 $661,556 $5,000,000 39 CPS004 Downtown Streetscape Improvement Ongoing Tier 3 This project plans and implements street furniture, landscaping, and streetscape improvements in the downtown area per the El Camino Real/Downtown Specific Plan. Since 2020-21, these funds are supporting the temporary street cafes and closure of parts of Santa Cruz Avenue between El Camino Real and University Drive to vehicle traffic. 3 General Capital Downtown Public Amenity $456,082 $456,082 40 CPS006 Plaza 7 Renovations Not Started Tier 3 This project provides needed improvements at Parking Plaza 7 including asphalt pavement rehabilitation, storm drainage, lighting and landscaping. 4 Downtown Parking Permits $2,200,000 $2,200,00041 CPS007 Plaza 8 Renovations Not Started Tier 3 This project provides needed improvements at Parking Plaza 8 including asphalt pavement rehabilitation, storm drainage, lighting and landscaping. 4 Downtown Parking Permits $200,000 $200,000 $2,000,000 42 CPS008 Pierce Road Sidewalk and San Mateo Drive Bike Route Installation Closeout Tier 2 This project constructed a number of bicycle and pedestrian enhancements in the City, including sidewalk gap construction on Pierce Road between Ringwood Avenue and Carlton Avenue and Del Norte Avenue to Alpine Avenue; bicycle route improvements on San Mateo Drive including crossing enhancements at Middle Avenue, crossing enhancements at Middle Avenue/Blake Street; and sidewalk construction at Coleman Avenue and Santa Monica Avenue. This project is partially funded by a grant from the San Mateo County Transportation Authority Measure A Pedestrian and Bicycle program and is substantively complete. 1, 2 TIF Grant $504,676 $504,676
43 CPS009 Ravenswood Avenue (El Camino Real to Laurel Street) Street Resurfacing Construction Tier 2 This project proposes to resurface Ravenswood Avenue (El Camino Real to Laurel Street). This project enhances the City’s roadway network and improves safety including a pilot bicycle lane installation between the railroad tracks and Noel Drive. The project will use rubberized asphalt concrete in lieu of traditional hot mix asphalt. 3 Highway Users Tax $1,096,377 $1,096,377 44 CPS011 Sidewalk Repair Program3 Ongoing Tier 2
This ongoing project consists of the removal of hazardous sidewalk offsets and the replacement of sidewalk sections that have been damaged by city tree roots in order to eliminate trip hazards.This project utilizes funds from the Landscaping Assessment District to partially fund the work completed each year.
All Sidewalk Assessment General Capital $600,000 $561,725 $1,161,725 $1,750,000 45 CPS013 Streetlight Conversion Construction Tier 3
Three neighborhoods in Menlo Park have streetlights on high voltage series circuits, which are unreliable, prone to damage and cause frequent, widespread outages. This project would replace these circuits with updated electrical equipment to improve reliability of streetlights. The construction of first phase, in Suburban Park and Flood Triangle neighborhoods, is substantially complete. In FY 2023-24, this project would include a trial of solar powered streetlights that would inform decisions about the design of the future phases of the project (West Menlo and Linfield Oaks).
All General Capital $325,442 $325,442 $2,000,000
46 CPS014 Street Resurfacing Project Bid/Award Tier 1
This ongoing project includes the selection and detailed design of streets to be resurfaced throughout the City during the fiscal year and utilizes a Pavement Management System to assess the condition of existing streets and assist in the selection process. This project enhances the City’s roadway network and improves safety, and incorporates multimodal transportation infrastructure in accordance with the City's transportation plans as streets are identified for resurfacing. This cost estimate does not account for application of any specialized paving treatments to reduce roadway noise.
All Const. Impact Fee Highway Users Tax $2,000,000 $6,828,319 $8,828,319 $6,200,000 47 CPS016 Middlefield Rd Resurfacing Construction Tier 3 This project would resurface the portions of Middlefield Road (Woodland to Ravenswood) that were not recently resurfaced by Cal Water as part of a water main replacement project. The project will include permanent striping for the portions of Middlefield Road that will received striping in paint for the ongoing pilot lane reconfiguration. It will also include evaluation of upgrades to the Middlefield/Willow and Middlefield/Woodland intersections. The project will include robust outreach on the pilot and the remaining sections of Middlefield Road including workshops, pop up events, and a public survey. 2 Const. Impact Fee $150,000 $150,000 $4,050,000
48 CPS023 Welcome to Menlo Park Monument Signs Future Year N/A The project involves the design of “Welcome to Menlo Park” signs at approximately five key locations entering Menlo Park to further the City’s brand as a desirable place to live, work and play. The proposed locations would include Sand Hill Road, Marsh Road, Willow Road, and both north and south ends of El Camino Real. The monument signs will meet the City’s branding standards and comply with applicable Caltrans permitting requirements.
All General Capital $180,000
49 CPS025 Sand Hill Tunnel Rehabilitation Pre-Design Tier 2 This project would rehabilitate the tunnel under Sand Hill Road near Sand Hill Circle to conduct repairs and ensure its structural integrity. 5 General Capital $490,000 $490,000 Subtotal $2,700,000 $13,474,176 $16,174,176 $21,180,000 Page J-1.10
Traffic and Transportation
Name Status Priority Description District Funding Source 1 Funding Source 2 Request 23-24 Carryover Total for 23-24 Planned 24-28 Requests 50 CPT003 El Camino Real Crossing Improvements Design Tier 3 This project is designing and implementing improvements for east-west pedestrian and bicycle connections as identified in the El Camino Real Corridor Study. The project will implement improvements at Ravenswood Avenue. Improvements are under study or design at Roble Avenue, Santa Cruz Avenue, Oak Grove Avenue, and Encinal Avenue. 3, 4 TIF Grant $200,000 $190,957 $390,957 $1,000,000
51 CPT004 Haven Avenue Streetscape Improvements Bid/Award Tier 1 This project provides new bicycle and pedestrian facilities on Haven Avenue, connecting Menlo Park, San Mateo County and Redwood City residents and employees. It provides a direct connection to the San Francisco Bay Trail, functioning as an interim gap closure of the Bay Trail between Bedwell-Bayfront Park and Seaport Avenue, better serving commute and recreational needs. This project is partially funded by grants from Caltrans and the state of California. 1 TIF Grant $2,340,885 $2,340,885
52 CPT005 Middle Avenue Caltrain Crossing Study Design and Construction Design Tier 1 This project would provide a grade-separated crossing under the Caltrain railway to create a pedestrian/ bicycle connection near Middle Avenue, between Alma Street near Burgess Park and El Camino Real at the plaza being developed as part of the Middle Plaza at 500 El Camino Real development. The project has completed preliminary design and environmental clearance and is working on securing the needed right of way. Coordination with Caltrain on the project is ongoing as it moves forward into final design. 3 TIF Grant $5,696,290 $5,696,290 $9,000,000
53 CPT006 Middlefield Road and Linfield Drive, Santa Monica Ave. Crosswalk Improvement Not Started Tier 3 This project would evaluate and complete engineering design for crossing improvements at the Middlefield Road/Linfield Drive and Santa Monica Avenue intersections to improve bicycle and pedestrian safety at this location. This project effort would include coordination with Menlo Park Fire Protection District for emergency access considerations to Station 1 adjacent to the intersection. This project will be coordinated with Middlefield Road Resurfacing. 3 Measure A $80,000 $80,000 $880,000
54 STT001 Caltrain Grade Separation Pre-Design Tier 2
In 2023, City Council reaffirmed the selection of a hybrid grade separation of Caltrain (combined lowered road and raised rail) for Ravenswood, Oak Grove, and Glenwood Avenues. The project would start the environmental review and preliminary (30%) design work to advance the preferred concept. 3 TIF Grant $2,000,000 $264,999 $2,264,999 $10,000,000
55 CPT007 Traffic Signal Modifications Ongoing Tier 3
This annual project provides funds to upgrade City traffic signals. Funds would be used to replace equipment nearing the end of its useful life, enhance signal phasing and timing, and upgrade existing signals to current standards. The funds provided will generally allow a complete upgrade of a single intersection or upgrades to components of approximately three signals per year. Projects will be prioritized for implementation through the Transportation Master Plan.
All TIF $175,000 $967,804 $1,142,804 $1,750,000
56 CPT008 Transit Improvements Construction Tier 2
The purpose of this project is to support development of transit options and improvements in Menlo Park. Improvements to bus stop amenities (benches, new signs, schedules and markings to guide shuttle users) will be installed through this project. This project also includes the City's match for the Shuttle Evaluation Study, for which the City was awarded a Caltrans Sustainable Planning Grant. The study will provide a comprehensive evaluation of the City's shuttle system.
All TIF Grant $186,735 $186,735
57 CPT009 Transportation Projects (Minor) Ongoing Tier 2 This annual project supports small transportation projects such as minor crosswalk enhancements, bicycle lane gap closures, traffic signal modifications and sign/ striping installations and restores routine maintenance levels for more timely response to resident complaints. Projects will be prioritized for implementation through the Transportation Master Plan. Funding will help address issues identified through initiation of the safe routes to school program.
All TIF Measure A $75,000 $1,039,014 $1,114,014 $875,000 58 STT003 Willow Road Transportation Study Study/Plan Tier 3 This project supports ongoing coordination with Caltrans to evaluate and design safety improvements to Willow Road. This includes developing plans for enhanced crosswalks and bicycle lanes as part of a recent maintenance resurfacing of Willow Road and pursuing opportunities to fund additional pedestrian and bicycle safety enhancements of Willow Road. 1 TIF $85,255 $85,255
59 CPT010 Willow/101 Interchange Improvements Design Tier 3 Construction of the Willow Road/U.S. 101 interchange was completed in mid-2019. As a follow up to the interchange reconstruction, this funding would support the planning and design of landscaping to be installed in the project area. The landscaping design would be closely coordinated with Caltrans, who owns and has responsibility to maintain the majority of the project area; San Mateo County Transportation Authority (funding partner for the interchange construction); and East Palo Alto, since a portion of the interchange located within the boundaries of East Palo Alto. 1, 2 Grant Measure A $400,000 $172,247 $572,247 $2,600,000 60 CPT011 Willow Oaks Bike Connector Design Tier 2
This project upgrades the existing pedestrian pathway in Willow Oaks Park to accommodate both bicycles and pedestrians. It will also extend the pathway from Willow Road to Gilbert Avenue and widen the path to ten feet where feasible. Other improvements include adjustments to back flow preventers and storm drainage improvements near Pope Street to reduce water ponding. 2 TIF $500,000 $500,000
61 CPT022 Willow Rd and Newbridge St Pedestrian and Bicycle Improvements Not Started Tier 3 This project would design and implement pedestrian and bicycle improvements on Willow Road between Bayfront Expressway and US 101, including a new pedestrian crossing at O'Brien Drive and Class IV separated bikeways on both sides of the street. This project would follow Caltrans recent work to repave Willow Road and make near-term improvements, including installation of buffered bike lanes and high visibility crosswalks. 1 TIF Grant $400,000 $400,000 $5,600,000
62 CPT029 Caltrain Quiet Zone Evaluation Pre-Design Tier 1 This project would advance final design to implement grade crossing improvements needed to establish a quiet zone in Menlo Park. The carryover funds represent the balance remaining from the contribution from Springline through the project's development agreement. 3, 4 Downtown Public Amenity $550,000 $298,748 $848,748 $6,000,000 Page J-1.11
63 CPT030 Belle Haven Traffic Calming Plan Implementation Bid/Award Tier 1 This project would fund ongoing staff time to support completion of the Belle Haven Traffic Calming Plan implementation efforts. This project is required as an environmental mitigation measure for the Facebook Campus Expansion project. The project is in final design, with construction anticipated in summer 2023. 1 Measure W $50,000 $50,000
64 CPT031 Middle Avenue Complete Streets Study Pre-Design Tier 1 This project is implementing the City Council adopted plan to implement traffic calming and bicycle lanes along Middle Avenue, building on recommendations from the Transportation Master Plan. The bicycle lanes will be implemented initially as a pilot in Summer 2023, with final design of raised crosswalks, speed feedback signs, and other elements to follow. The pilot will includes community engagement during the pilot. Between El Camino Real and University Drive, Stanford University will implement the bicycle lanes as an environmental mitigation measure (TRA-2.1) for the Middle Plaza (500 El Camino Real) project. 4, 5 TIF Grant $1,200,000 $200,000 $1,400,000
65 STT005 Coleman-Ringwood Avenues Transportation Study Study/Plan Tier 2 This study is being led by San Mateo County with partnership by the City of Menlo Park. The study area is Coleman Avenue from Willow Road to Ringwood Avenue and Ringwood Avenue from Bay Road to Middlefield Road. The study will develop preferred conceptual designs for Ringwood and Coleman Avenues through a robust community engagement process, including gathering and analyzing data, developing and applying evaluation criteria, and identifying improvements to active transportation, safety and mobility. 3 Measure W $183,490 $183,490
66 STT012 Local Road Safety Plan Study/Plan TBD
This project is developing an action plan to implement the City's Vision Zero policy by identifying and prioritizing strategies to improve transportation safety across the City, considering collision data and systemic safety challenges. The project also makes the City eligible for several regional, state, and federal grants.
All Transportation $180,513 $180,513
Subtotal $4,600,000 $12,836,937 $17,436,937 $37,705,000 Page J-1.12
Water System
Name Status Priority Description District Funding Source 1 Funding Source 2 Request 23-24 Carryover Total for 23-24 Planned 24-28 Requests 67 CPW001 Automated Meter Reading Construction Tier 3 This project will install smart meters that will automatically provide hourly water usage data. It will help detect water leaks, reduce water loss, and improve customer service. All Water Fund Grant $734,823 $3,425,550 $4,160,37368 CPW002 CalWater Alma Interconnection Not Started Tier 3 This project identified in the Water System Master Plan Capital Improvements will install a metered interconnect between the Menlo Park Water System and Calwater system at Alma St. The project will also replace the water main back to the SFPUC connection near 500 El Camino Real as part of the Middle Avenue Caltrain crossing improvements. 3 Water Fund $140,000 $140,000
69 CPW003 Emergency Water Storage/Supply Ongoing Tier 1 The Corporation Yard Well will help meet Menlo Park Municipal Water’s goal to provide a total of 3,000 gpm as an alternative water supply for the lower pressure zone. This well will be able to provide up to 1,500 gpm of alternative water supply. Construction is complete, and final permitting by the State Water Resources Control Board is pending. Budget is combined with well #2 siting. Sites for a second well are currently under evaluation, which will help meet Menlo Park Municipal Water’s goal to provide a total of 3,000 gpm as an alternative water supply for the lower zone. 3 Water Fund $3,299,806 $3,299,806 $3,060,000
70 CPW004 Fire Flow Capacity Improvements Design Tier 1 This project involves the planning, design and implementation of water infrastructure improvements recommended in the Water System Master Plan to address fire flow capacity deficiencies identified throughout the Menlo Park Municipal Water service area.
All Water Fund $1,692,727 $1,692,727 $1,779,100
71 CPW005 Lower Zone 12" Check Valve Hill SFPUC Not Started Tier 3 The High Pressure Zone is served directly from the SFPUC Hill Turnout. Replacing the existing normally closed valves with check valves would Interconnect the Lower Zone and High Pressure Zone if the Hill turnout is out of service. Under normal conditions, the check valve would prevent unregulated high pressure water from flowing into the Lower Zone. Check valves will be installed at the intersections of Del Norte and Terminal Avenue and Del Norte and Market Place. 1 Water Fund $211,000 $211,000 $0
72 CPW006 Lower Zone 10" Check Valve Burgess Not Started Tier 3 SRI is served directly from the SFPUC Burgess turnout without pressure regulation. Replacing the existing normally closed valve with a check valve would interconnect Lower Zone to SRI if the SFPUC Burgess turnout is out of service. Under normal conditions, the check valve would prevent unregulated high pressure water from flowing into the Lower Zone. The check valve would be installed near the existing normally closed valve between the 10-inch bypass and the Burgess PRV station. 3 Water Fund $106,000 $106,000 $0
73 CPW007 Palo Alto Pope Chaucer Interconnection Future Year N/A This project identified in the Water System Master Plan Capital Improvements will install a metered interconnect between the Menlo Park Water System and City of Palo Alto Water system at the Pope-Chaucer bridge, set to be reconstructed as part of the San Francisquito Creek flood improvements project. 2 Water Fund $344,300 74 CPW008 Reservoirs No. 1 and No. 2 Mixers On Hold Tier 2 This project funds the purchase and installation of solarpowered mixers for Reservoir #1 and Reservoir #2 to improve water quality. 5 Water Fund $79,548 $79,54875 CPW009 Reservoir No. 2 Roof Replacement On Hold Tier 2 The project involves the replacement of the roof on Reservoir 2, which is deteriorating and at the end of its life expectancy. The replacement would ensure continued public health protection and system reliability. 5 Water Fund $3,485,148 $3,485,148 $1,941,82376 CPW010 Water Main Replacement Project (Annual) Ongoing Tier 1 This project is ongoing and focuses on the design and replacement of the City’s aging water supply system to ensure continued public health protection and system reliability. Using a condition assessment based on pipe age, material, size and hazards, sections of the water system that are most vulnerable to failure are selected for replacement. All Water Fund $2,594,863 $2,594,863 $6,985,000 77 CPW013 Booster Pump Stations Future Year N/A
This project will design one or two booster pump stations, in conjunction with a water storage reservoir, to provide sufficient operational, emergency, and fire flow storage needs for the lower and high pressure zones as identified in the Water System Master Plan.
All Water Fund $153,000
78 CPW014 Automated Blowoffs at Dead End Locations New N/A In the Upper Zone, there are some dead-end locations that have water ages exceeding five days. These locations are also likely to have lower chlorine residuals due to the relatively small demands. This project will install automated blow offs in order to flush these areas and help maintain adequate chlorine residuals. 5 Water Fund $153,000 $153,000 $86,800 79 CPW015 New Water Storage Reservoir Future Year N/A
This project will design and construct a water storage reservoir, in conjunction with design and construction of booster pump station(s) to provide sufficient operational, emergency, and fire flow storage needs for the lower and high pressure zones as identified in the Water System Master Plan. 1, 2, 3 Water Fund $29,266,000
80 CPW016 Sharon Heights Pump Station VFDs New Tier 1
This project will equip Sharon Heights Pump Station with variable frequency drives (VFD) to improve pressure management in the Upper Zone during outage of the Sand Hill Reservoirs. Currently, MPMW has constant speed pumps, and in the event of an outage, these pumps would need to turn on and off as many times as needed in order to maintain pressure in the distribution system. Equipping pumps with VFDs would allow for the continuous operation of pumps at lower speeds, helping to keep the operating point closer to the best efficiency point, and also avoid overpressurizing the distribution system. 5 Water Fund $320,000 $320,000
Subtotal $1,207,823 $15,034,642 $16,242,465 $43,616,023 1 There are more MPCC funding sources than fit in the table above, so the top two by amount are noted. Other sources are recreation in lieu fees, water, and grants and donations. Total $13,252,810 $84,922,419 $98,175,229 $124,226,7252 The Burgess Campus Microgrid & Electrification project is repurposing $225,000 in funding that was programmed in 2022-23 to electrify the Burgess Pool heating equipment. The 2023-24 proposal expands the scope, adding $11,000 to explore electrification options at the entire Burgess Campus. 3 Carryover balances account for actual expenditures as of March 2023. Both Parks (minor) and the Sidewalk Repair Program have significant expenditures between March and June of each year. Therefore, the actual funding available in FY2023-24 is anticipated to be lower than currently shown.
Page J-1.13
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Public Works
MEMORANDUM
Date: 5/9/2023
To: City Manager
From: Assistant Public Works Director - Engineering
Re: Grant funding summary and results of funding awards Grant funding summary and results of awards
Project name Amount and source
Pending applications
SAFER Bay implementation
$50 million
FEMA Building Resilient Infrastructure and
Communities
City shuttle program $1,197,000
Measure A&W Shuttle Program
Water main replacements, reservoir roof
replacement, and Automated Meter
Infrastructure
$9,468,000
State Department of Water Resources Urban
Community Drought Relief Grant Program
Awarded
Middle Avenue Caltrain crossing –
design/construction
$1,300,0000
SMCTA Pedestrian and Bicycle Program1
$5,000,000
One Bay Area Grant
$4,000,000
Representative Eshoo, Member Designated
Project
Shuttle evaluation study $156,000
Sustainable Planning Grant
Bedwell Bayfront Park Master Plan
implementation (entrance improvements)
$520,000
Priority Conservation Area grant
Chrysler Pump Station $5,000,000
FEMA Hazard Mitigation Program
Middle complete streets project
$1,200,000
Measure A&W – Pedestrian and Bicycle
Program
Pierce Road sidewalk and San Mateo
Drive bike route installation
$805,600
SMCTA Pedestrian and Bicycle Program
El Camino Real – Ravenswood
pedestrian crossing
$200,000
Alternative Congestion Relief and
Transportation Demand Management
Program
Haven Avenue streetscape improvements $170,000
SMCTA Pedestrian and Bicycle Program
Page J-1.14 ATTACHMENT D
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov 2 $300,000
Caltrans cooperative agreement
Willow Road/US 101 interchange
landscaping – basic design
$2,800,000
SMCTA Highway Program
Automated meter reading $500,000
Department of Water Resources
1 Funds from SMCTA were awarded contingent on securing funds from the active transportation program, which were not awarded.
Page J-1.15
CAPITAL IMPROVEMENT PLAN
May 9, 2023
J1-PRESENTATION
CIP overview
Key projects New project requests Next steps Time for questionsAGENDA 2 80 funded projects
7 categories
– Buildings & Systems– Environment– Parks & Recreation– Stormwater– Streets & Sidewalks– Traffic & Transportation– Water system Programmatic categories: Parks (minor), Sports field renovations, Traffic signal modifications, etc.
CIP OVERVIEW
3 General fund: annual transfer of approximately $3M
Other sources:
– Grants– Dedicated sources: water, transportation impact, stormwater, solid waste– Development agreement community benefits (e.g. downtown amenities fund) Prior fiscal years’ surplus revenues at the end of the year used to pre-fund CIP projects for the following year:– Chrysler Pump Station
FUNDING THE CIP
4 Process to prioritize
– Council goals– Tier designations– Master plan project/priority designations
PRIORITIZING THE CIP
5 80 total projects
– 26 projects with $13M in additional funding proposed – $5M in general capital funding ($3M annual transfer and $2M use of carryover and fund balance)
– 8 new projects
Unfunded needs
– Alpine Rd trail under Junipero Serra Boulevard– San Francisquito Creek embankment at Alma Street
CAPITAL IMPROVEMENT PROGRAM
6 Street resurfacing project
Chrysler storm water pump station Willow Oaks/Burgess parksKEY PROJECT UPDATES 7 KEY PROJECT UPDATE
STREET RESURFACING PROJECT
8 2.3 miles Overlay 16 streets
450 working days
New storm water pump station facilityKEY PROJECT UPDATE: CHRYSLER PUMP STATION 9 PROJECT UPDATE
WILLOW OAKS PARK/BURGESS PARK
10 Burgess Park
Willow Oaks Park
Immediate need for EV chargers at City facilities
Need to support 2030 CAP goal of electrifying the fleet $973,189 new fundingKEY HIGHLIGHTS FOR NEW PROJECTS:ELECTRIC VEHICLE CHARGERS 11 Roof replacements to ready facility for solar
Future funds can be used for building painting and window, door, and siding replacement
$700,000 new fundingKEY HIGHLIGHTS FOR NEW PROJECTS:BUILDING EXTERIOR IMPROVEMENTS 12 Design of grade crossing improvements
– Encinal– Glenwood– Oak Grove– Ravenswood
$550,000 new funding $300,000 carryover funding Downtown amenity fund
CALTRAIN QUIET ZONE
13 May 9: Council Direction
Staff to prepare draft 2023-2028 CIP June 1: Budget workshop June 5: Planning Commission for conformance with the general plan
June: City Council public hearing and adoption of 23-24 budget and 5-year CIP
NEXT STEPS
14 Confirm or modify criteria used to identify and prioritize projects Is the tier designation representative of Council’s goals? Does the tier designation adequately represent priority levels for the community?
Provide feedback on the new project requestsDIRECTION REQUESTED 15 THANK YOU
QUESTIONS?
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 5/9/2023
Staff Report Number: 23-116-CC
Informational Item: City Council agenda topics: May 23 – June 13 Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.
Policy Issues
In accordance with the City Council procedures manual, the mayor and city manager set the agenda for City Council meetings.
Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through June 13. The topics are arranged by department to help identify the work group most impacted by the agenda item.
Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m. Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. City Council agenda topics: May 23 – June 13
Report prepared by:
Judi A. Herren, Assistant to the City Manager/City Clerk AGENDA ITEM K-1
Through June 13
Tentative City Council Agenda
# Title Department Item type City Council action1 Fiscal Year 2023-24 Budget Workshop-June 1 ASD Regular Direction to staff2 Award financial auditing services contract ASD Consent Contract award or amend3 Award investment advisor professional services agreement ASD Consent Contract award or amend4 Fiscal Year 23-24 Budget Public Hearing ASD Public Hearing Direction to staff 5 100 Terminal City Council call-up of Planning Commission decision CDD Public Hearing Direction to staff6 961 El Camino Real City Council call-up of Planning Commission decision CDD Public Hearing Direction to staff 7 Consider the Planning Commission's recommendation to amend the planned development permit at 700-800 El Camino Real CDD Public Hearing Approve, Adopt resolution8 Authorize amendment to professional services agreement for Optony, USA for MPCC project management and technical assistance CMO Consent Contract award or amend 9 Authorize the Mayor to sign a letter on behalf of the City Council to SM County re: Flood School Flood Park CMO Consent Approve 10 Consider applicants and make appointments to fill vacancies on FAC CMO ry Body Vacancies and Appoin Decide 11 First read and intro administrative citation ordinance CMO Regular First read/intro ordinance 12 Advisory Body training and recognition event-May 16 CMO Presentation No action 13 Presentation: San Mateo County Mosquito and Vector Control District annual update CMO Presentation No action 14 Proclamation: Gun Violence Awareness Day (June 2) CMO Proclamation No action15 Proclamation: Recognizing June 2022 as Pride Month CMO Proclamation No action 16 Proclamation: Recognizing Juneteenth Day CMO Proclamation No action17 Transmittal of city attorney billing (Apr 2023) CMO Informational No action18 Update City Council policy CC-23-004 to include EQC roles and responsibilities and FAC "commission" and term CMO Consent Adopt resolution 19 Update on Climate Action Plan Activities CMO Informational No action20 First read/intro zero emission landscaping equipment (ZELE) and approve an electric landscaping equipment rebate program ordinance CMO Regular First read/intro ordinance 21 Second read/adopt zero emission landscaping equipment (ZELE) and approve an electric landscaping equipment rebate program ordinance CMO Public Hearing Second read/adopt ordinance 22 Aquatics operator agreement LCS Regular Contract award or amend23 Authorize Chefables agreement - BHCDC LCS Consent Approve24 Menlo Park Community Campus - Preliminary staffing, operations, and programming plan considerations LCS Informational No action25 Menlo Park Youth Poetry Voices LCS Presentation No action 26 Police Department AB 481 Annual Review and Ordinance Renewal PD Regular Receive and file, Adopt resolution 27 Police department quarterly update – Q1 January 2023 - March 2023 PD Informational Receive and file 28 Resolution approving eligible projects from Senate Bill 1 funds (The Road Repair and Accountability Act of 2017) PW Consent Adopt resolution ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
PW-Public Works
ATTACHMENT A ATTACHMENT A
Through June 13
Tentative City Council Agenda
# Title Department Item type City Council action29 Adopt a resolution of preliminary approval of the engineer's report - Landscape assessment PW Consent Adopt resolution30 Adopt a resolution supporting the C/CAG Southeast San Mateo County Community Based Transportation Plan PW Consent Adopt resolution31 Award of construction contract for Haven Avenue Streetscape project PW Consent Contract award or amend32 Award of construction contract for Willow Oaks Park Improvement Project PW Consent Contract award or amend33 Provide direction on speed limit reductions on residential streets PW Study Session Direction to staff34 Rescind drought surcharge PW Regular Adopt resolution35 Update on Caltrain bridge rail replacement on the El Camino Real bridge over San Francisquito Creek PW Informational No action ASD-Administrative Services
CMO- City Manager's Office
CDD-Community Development
LCS-Library and Community Services
PD-Police
PW-Public Works
City Manager's Office
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 5/9/2023
Staff Report Number: 23-111-CC
Informational Item: Transmittal of city attorney billing Recommendation
This is an informational item and does not require City Council action.
Policy Issues
In accordance with the City Council informational requests, this staff report transmits information to the public.
Background
On Feb. 23, 2021, the City Council approved an agreement with Burke Williams Sorenson, LLP (BWS) for city attorney services.
Analysis
As requested by the City Council, the city attorney has prepared monthly summaries of billing activity (costs/fees) for legal services that could be shared with the public. This staff report transmits the summary for the month of March 2023.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Billing summary – March 2023
Report prepared by:
Justin I.C. Murphy, City Manager
AGENDA ITEM K-2 Page K-2.1
MARCH 2023 CITY LEGAL SERVICES - Burke, Williams & Sorensen, LLP Description Fees Costs Total Billed
GENERAL MUNICIPAL MATTERS $37,233.00 $46.00 $37,279.00
REAL ESTATE, COMPLEX HOUSING, CEQA, NEPA $9,932.50 $0.00 $9,932.50 HOUSING ELEMENT $3,789.00 $0.00 $3,789.00
CONSTRUCTION AND COMPLEX PUBLIC WORKS $13,671.00 $0.00 $13,671.00 MENLO UPTOWN $144.00 $0.00 $144.00
123 INDEPENDENCE $9,408.00 $0.00 $9,408.00
WILLOW VILLAGE $3,474.00 $0.00 $3,474.00
1350 ADAMS COURT $9,360.00 $0.00 $9,360.00
1105-1165 O'BRIEN DRIVE $3,696.00 $0.00 $3,696.00
BOHANNON DEVELOPMENT $2,976.00 $0.00 $2,976.00
FEES $5,332.00 $298.01 $5,630.01
CODE ENFORCEMENT/ PITCHESS / NUISANCE PR $4,340.00 $0.00 $4,340.00 SRI CAMPUS $25,824.00 $0.00 $25,824.00
MPCC PG&E EMINENT DOMAIN $186.00 $39.95 $225.95
1005 O'BRIEN $432.00 $0.00 $432.00
UUT CLAIM/LITIGATION $7,285.00 $671.96 $7,956.96
PUBLIC RECORDS ACT $4,347.00 $281.46 $4,628.46
CITY COUNCIL $2,322.00 $0.00 $2,322.00
980-1030 O'BRIEN $11,063.00 $0.00 $11,063.00
KUNZE DOG LAWSUIT $5,434.50 $179.80 $5,614.30
CITY LEGAL EXPENSES PAID BY CITY $95,163.23
CITY LEGAL EXPENSES PAID BY DEVELOPERS $66,602.95
TOTAL $161,766.18
Page K-2.2 ATTACHMENT A
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 5/9/2023
Staff Report Number: 23-112-CC
Informational Item: Update on pilot quick build intersection improvements at Menlo Avenue and University
Drive
Recommendation
This is an informational item and does not require City Council action. The report transmits an update on a pilot of intersection improvements at Menlo Avenue and University Drive.
Policy Issues
The pilot project will test implementation of project No. 113 in the Transportation Master Plan (TMP), which calls for the installation of a bulb-out at the northeast corner (into Menlo Avenue) by removing the westbound Menlo Avenue right turn lane.
This project is consistent with policies in the General Plan Circulation Element (CIRC-1.2, CIRC-1.8, CIRC2.7) that seek to maintain a safe, efficient, attractive, user-friendly circulation system that promotes a healthy, safe and active community and quality of life throughout Menlo Park.
Background
The Menlo Avenue and University Drive intersection is a complex offset intersection, with a history of collisions, particularly involving pedestrians. In 2022, there were four pedestrian collisions in the crosswalk across Menlo Avenue at University Drive, making it one of the highest pedestrian collision locations in the city.
Menlo Avenue between El Camino Real and University Drive has a mix of residential and commercial uses.
At University Drive, the street is offset, continuing to the west as a block-long cul-de-sac. Draeger’s market is at the northeast corner of the intersection and a parking lot for Draeger’s is on the southeast corner.
People routinely cross Menlo Avenue to access Draeger’s and for other purposes.
Analysis
Staff have reviewed the collision history, developed quick build concepts of alternate intersection configurations, and evaluated the intersection operations of the potential changes.
Collision history
According to Menlo Park Police Department records, there have been 16 collisions at Menlo Avenue and University Drive between 2015 and 2022, of which 10 involved a pedestrian. In 2022, there were four collisions involving a pedestrian. Note that the number of pedestrian collisions could be higher as it is common for collisions involving pedestrians and bicyclists to be underreported. Most of the collisions took AGENDA ITEM K-3 Page K-3.1
Staff Report #: 23-112-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov place during daylight hours in dry conditions and most occurred in the crosswalk across Menlo Avenue.
The intersection has the single largest number of pedestrian collisions in all of Menlo Park. In 2022, police records show 17 pedestrian collisions in the City, so nearly one quarter of all pedestrian collisions occurred at this intersection.
Quick build concepts
Quick build is a process to test infrastructure changes using paint, flexible posts and other easily removed materials. This enables public agencies to try changes to street design without making them permanent.
The first phase of the Belle Haven Traffic Calming Plan was constructed as a quick build project, which was then refined based on public feedback and will be implemented permanently this summer.
Staff developed quick build improvement concepts at this intersection (Attachment A):
• Option 1 – install temporary bulb outs on both sides of Menlo Avenue using paint and posts, by combining the left and right turn lanes from Menlo Avenue westbound to University Drive. • Option 2 – in addition to option 1, install a temporary bulb out and lane reduction along University Drive, by combining the through and left turn lanes on University Drive. • Option 2b – following feedback from the Complete Streets Commission (CSC), staff developed an alternate version of Option 2 with a small center crossing median on University Drive instead of bulb outs. This option has the same operational characteristics as Option 2.
Evaluation
Staff evaluated intersection operation using the Vistro software program, a common transportation planning evaluation tool, to analyze delays and queuing. Using counts from 2019, which are generally higher than current, staff evaluated the options above. This analysis revealed that:
• Combining the left and right turn lanes on Menlo Avenue would increase queueing in the p.m. peak from 43 to 78 feet (Table 1). The level of service (LOS) would degrade from B to C, below City general plan standards.
• Combining the left and thru lanes on University Drive would increase queueing in the p.m. peak from 55 to 110 feet (Table 2). The LOS would degrade from B to C, below City general plan standards.
Table 1: Menlo Avenue lane reduction
Peak hour
LOS (Sec/veh delay) Queue (ft)
2019 With lane reduction 2019 With lane reduction
WB WB Left Right Shared left/right
A.M. A (9.86) B (10.26) 10 22 31
P.M. B (12.22) C (15.19) 21 43 78
Page K-3.2
Staff Report #: 23-112-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Table 2: University Drive lane reduction
Peak hour
LOS (sec/veh delay) Queue (ft)
2019 With lane reduction 2019 With lane reduction
SB SB Left Right Shared left/right
A.M. B (12.06) C (15.19) 60 25 104
P.M. B (13.16) C (18.07) 55 27 110
Attachment B summarizes the intersection operations evaluation.
Long term improvements
The crosswalk across Menlo Avenue is in need of repair. The current design includes a ‘brick pattern’ treatment that is degrading and staff expects to replace it with a high visibility crosswalk, which will improve maintenance over time, in the next 12 to 18 months. Depending on the findings of the pilot, staff may incorporate permanent bulb outs and lane reconfigurations into that work.
Public outreach
On March 8, staff presented the quick build concepts and analysis to the CSC. The CSC heard public feedback from seven individuals, who made the following general comments:
• Four individuals spoke in favor of the project to improve safety. • Two individuals expressed concerns about bulbouts, especially on University Drive due to the potential impacts for residents living on the cul-de-sac portion of Menlo Avenue. • One individual requested removal of “KEEP CLEAR” striping on University Drive, but two other individuals requested that these markings remain.
• One individual suggested consideration of a roundabout. • One individual requested that the City also address safety concerns at Santa Cruz Avenue and University Drive.
The CSC discussed the benefits and challenges of the bulbout and median design options, phasing the project, crosswalk location and treatments, safety options and project timeline. The CSC recommended proceeding with Option 1 and evaluate other enhancements such as: 1) increase crosswalk visibility through lighting and other treatments, 2) additional public outreach during the pilot, 3) explore “stop ahead” signs for Menlo and University crosswalks.
Based on the feedback from the CSC, staff developed a second version of Option 2 (Option 2B in Attachment B) with a median treatment instead of a bulb out on University Drive as a way to reduce crossing conflicts across University Drive.
On April 19, staff conducted a pop-up outreach event in front of Draeger’s supermarket between noon and 2 p.m. Staff spoke with approximately 15 to 20 people, many of whom learned of the project for the first time.
Nearly everyone supported the project and the phasing approach, with one exception due to the additional queue this project will create on Menlo Avenue. Additional feedback included:
• Explore hatching the “KEEP CLEAR” striping on University Drive to allow vehicles from the Menlo Avenue cul-de-sac to enter and exit the street more easily. • Ensure the southeast bulbout (i.e., Draeger’s parking lot corner) does not impede turning vehicles. • Monitor queuing on Menlo Avenue.
Page K-3.3
Staff Report #: 23-112-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Based on the feedback received from the CSC and the public, staff expects to implement Option 1(bulb outs on Menlo Avenue) this summer. Any modifications to University Drive in a later phase would depend on public feedback and the performance of the pilot. Staff anticipates conducting observations of queuing and collecting public feedback through a survey and/or another pop-up outreach event. Staff will provide an update on the pilot after it has been in place for at least six months.
Impact on City Resources
The pilot will be implemented by one of the City’s on-call signage and striping contractors. Eventual replacement of the crosswalk would be implemented through the City’s on-call pavement rehabilitation contract. No additional resources are requested at this time.
Environmental Review
This project is statutorily exempt as identified by Public Resource Code Section 21080.25 which defines the California Environmental Quality Act as not applicable to “pedestrian and bicycle facilities that improve safety, access or mobility, including new facilities, within the public right-of-way.” Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Quick build concepts
B. Intersection evaluation
Report prepared by:
Hugh Louch, Assistant Public Works Director – Transportation Report reviewed by:
Nikki Nagaya, Deputy City Manager
Page K-3.4
ATTACHMENT A Page K-3.5
Page K-3.6
Page K-3.7
Volume to Capacity (v/c): 0.456
Level Of Service: B
Delay (sec / veh): 11.2
Analysis Period: 15 minutes
Analysis Method: HCM 6th Edition
Control Type: All-way stop
Intersection 1: University Dr. & Menlo Ave.
Intersection Level Of Service Report
Crosswalk No Yes No Yes
Grade [%] 0.00 0.00 0.00 0.00
Speed [mph] 25.00 25.00 30.00 25.00
Exit Pocket Length [ft] 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 No. of Lanes in Exit Pocket 0 0 0 0 0 0 0 0 0 0 0 0
Entry Pocket Length [ft] 100.0 100.0 100.0 80.00 100.0 100.0 100.0 100.0 100.0 100.0 100.0 105.0 No. of Lanes in Entry Pocket 0 0 0 1 0 0 0 0 0 0 0 1
Lane Width [ft] 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 Turning Movement Left Thru Right Left Thru Right Left Thru Right Left Thru Right Lane Configuration
Approach Northbound Southbound Eastbound Westbound
Name University Dr. Menlo Ave.
Intersection Setup
Pedestrian Volume [ped/h] 0 0 0 45
Total Analysis Volume [veh/h] 0 144 68 280 167 0 0 0 0 58 0 147 Total 15-Minute Volume [veh/h] 0 36 17 70 42 0 0 0 0 14 0 37 Other Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Peak Hour Factor 1.000 0.950 0.950 0.950 0.950 1.000 1.000 1.000 1.000 0.950 1.000 0.950 Total Hourly Volume [veh/h] 0 137 65 266 159 0 0 0 0 55 0 140 Other Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Existing Site Adjustment Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0 Pass-by Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Diverted Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Site-Generated Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
In-Process Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Growth Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Heavy Vehicles Percentage [%] 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Base Volume Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Base Volume Input [veh/h] 0 137 65 266 159 0 0 0 0 55 0 140 Name University Dr. Menlo Ave.
Volumes
2 Version 2020 (SP 0-6) Scenario 1: 1 Existing AM
Generated with
ATTACHMENT B Page K-3.8
Intersection LOS B
Intersection Delay [s/veh] 11.19
Approach LOS B B A A
Approach Delay [s/veh] 10.64 12.06 0.00 9.86
95th-Percentile Queue Length [ft] 33.07 59.53 24.46 8.98 21.27 95th-Percentile Queue Length [veh] 1.32 2.38 0.98 0.36 0.85 Movement, Approach, & Intersection Results
Degree of Utilization, x 0.31 0.46 0.25 0.11 0.22
Capacity per Entry Lane [veh/h] 683 614 672 539 659
Lanes
Intersection Settings
3 Version 2020 (SP 0-6) Scenario 1: 1 Existing AM
Generated with
Page K-3.9
Volume to Capacity (v/c): 0.725
Level Of Service: C
Delay (sec / veh): 16.5
Analysis Period: 15 minutes
Analysis Method: HCM 6th Edition
Control Type: All-way stop
Intersection 1: University Dr. & Menlo Ave.
Intersection Level Of Service Report
Crosswalk No Yes No Yes
Grade [%] 0.00 0.00 0.00 0.00
Speed [mph] 25.00 25.00 30.00 25.00
Exit Pocket Length [ft] 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 No. of Lanes in Exit Pocket 0 0 0 0 0 0 0 0 0 0 0 0
Entry Pocket Length [ft] 100.0 100.0 100.0 80.00 100.0 100.0 100.0 100.0 100.0 100.0 100.0 105.0 No. of Lanes in Entry Pocket 0 0 0 1 0 0 0 0 0 0 0 1
Lane Width [ft] 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 Turning Movement Left Thru Right Left Thru Right Left Thru Right Left Thru Right Lane Configuration
Approach Northbound Southbound Eastbound Westbound
Name University Dr. Menlo Ave.
Intersection Setup
Pedestrian Volume [ped/h] 0 0 0 83
Total Analysis Volume [veh/h] 0 327 127 234 155 0 0 0 0 108 0 219 Total 15-Minute Volume [veh/h] 0 82 32 59 39 0 0 0 0 27 0 55 Other Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Peak Hour Factor 1.000 0.970 0.970 0.970 0.970 1.000 1.000 1.000 1.000 0.970 1.000 0.970 Total Hourly Volume [veh/h] 0 317 123 227 150 0 0 0 0 105 0 212 Other Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Existing Site Adjustment Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0 Pass-by Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Diverted Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Site-Generated Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
In-Process Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Growth Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Heavy Vehicles Percentage [%] 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Base Volume Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Base Volume Input [veh/h] 0 317 123 227 150 0 0 0 0 105 0 212 Name University Dr. Menlo Ave.
Volumes
2 Version 2020 (SP 0-6) Scenario 2: 2 Existing PM
Generated with
Page K-3.10
Intersection LOS C
Intersection Delay [s/veh] 16.48
Approach LOS C B A B
Approach Delay [s/veh] 22.39 13.16 0.00 12.22
95th-Percentile Queue Length [ft] 153.70 54.84 26.78 20.67 42.51 95th-Percentile Queue Length [veh] 6.15 2.19 1.07 0.83 1.70 Movement, Approach, & Intersection Results
Degree of Utilization, x 0.72 0.44 0.27 0.22 0.37
Capacity per Entry Lane [veh/h] 627 537 581 493 592
Lanes
Intersection Settings
3 Version 2020 (SP 0-6) Scenario 2: 2 Existing PM
Generated with
Page K-3.11
Volume to Capacity (v/c): 0.608
Level Of Service: B
Delay (sec / veh): 12.7
Analysis Period: 15 minutes
Analysis Method: HCM 6th Edition
Control Type: All-way stop
Intersection 1: University Dr. & Menlo Ave.
Intersection Level Of Service Report
Crosswalk No Yes No Yes
Grade [%] 0.00 0.00 0.00 0.00
Speed [mph] 25.00 25.00 30.00 25.00
Exit Pocket Length [ft] 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 No. of Lanes in Exit Pocket 0 0 0 0 0 0 0 0 0 0 0 0
Entry Pocket Length [ft] 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 No. of Lanes in Entry Pocket 0 0 0 0 0 0 0 0 0 0 0 0
Lane Width [ft] 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 Turning Movement Left Thru Right Left Thru Right Left Thru Right Left Thru Right Lane Configuration
Approach Northbound Southbound Eastbound Westbound
Name University Dr. Menlo Ave.
Intersection Setup
Pedestrian Volume [ped/h] 0 0 0 45
Total Analysis Volume [veh/h] 0 144 68 280 167 0 0 0 0 58 0 147 Total 15-Minute Volume [veh/h] 0 36 17 70 42 0 0 0 0 14 0 37 Other Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Peak Hour Factor 1.000 0.950 0.950 0.950 0.950 1.000 1.000 1.000 1.000 0.950 1.000 0.950 Total Hourly Volume [veh/h] 0 137 65 266 159 0 0 0 0 55 0 140 Other Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Existing Site Adjustment Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0 Pass-by Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Diverted Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Site-Generated Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
In-Process Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Growth Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Heavy Vehicles Percentage [%] 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Base Volume Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Base Volume Input [veh/h] 0 137 65 266 159 0 0 0 0 55 0 140 Name University Dr. Menlo Ave.
Volumes
2 Version 2020 (SP 0-6) Scenario 3: 3 Existing AM + Pj
Generated with
Page K-3.12
Intersection LOS B
Intersection Delay [s/veh] 12.71
Approach LOS A C A B
Approach Delay [s/veh] 9.83 15.19 0.00 10.26
95th-Percentile Queue Length [ft] 29.69 104.25 30.48
95th-Percentile Queue Length [veh] 1.19 4.17 1.22
Movement, Approach, & Intersection Results
Degree of Utilization, x 0.29 0.61 0.29
Capacity per Entry Lane [veh/h] 738 736 700
Lanes
Intersection Settings
3 Version 2020 (SP 0-6) Scenario 3: 3 Existing AM + Pj
Generated with
Page K-3.13
Volume to Capacity (v/c): 0.687
Level Of Service: C
Delay (sec / veh): 17.8
Analysis Period: 15 minutes
Analysis Method: HCM 6th Edition
Control Type: All-way stop
Intersection 1: University Dr. & Menlo Ave.
Intersection Level Of Service Report
Crosswalk No Yes No Yes
Grade [%] 0.00 0.00 0.00 0.00
Speed [mph] 25.00 25.00 30.00 25.00
Exit Pocket Length [ft] 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 No. of Lanes in Exit Pocket 0 0 0 0 0 0 0 0 0 0 0 0
Entry Pocket Length [ft] 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 100.0 No. of Lanes in Entry Pocket 0 0 0 0 0 0 0 0 0 0 0 0
Lane Width [ft] 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 Turning Movement Left Thru Right Left Thru Right Left Thru Right Left Thru Right Lane Configuration
Approach Northbound Southbound Eastbound Westbound
Name University Dr. Menlo Ave.
Intersection Setup
Pedestrian Volume [ped/h] 0 0 0 83
Total Analysis Volume [veh/h] 0 327 127 234 155 0 0 0 0 108 0 219 Total 15-Minute Volume [veh/h] 0 82 32 59 39 0 0 0 0 27 0 55 Other Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Peak Hour Factor 1.000 0.970 0.970 0.970 0.970 1.000 1.000 1.000 1.000 0.970 1.000 0.970 Total Hourly Volume [veh/h] 0 317 123 227 150 0 0 0 0 105 0 212 Other Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Existing Site Adjustment Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0 Pass-by Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Diverted Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Site-Generated Trips [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
In-Process Volume [veh/h] 0 0 0 0 0 0 0 0 0 0 0 0
Growth Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Heavy Vehicles Percentage [%] 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Base Volume Adjustment Factor 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 Base Volume Input [veh/h] 0 317 123 227 150 0 0 0 0 105 0 212 Name University Dr. Menlo Ave.
Volumes
2 Version 2020 (SP 0-6) Scenario 4: 4 Existing PM + Pj
Generated with
Page K-3.14
Intersection LOS C
Intersection Delay [s/veh] 17.84
Approach LOS C C A C
Approach Delay [s/veh] 19.55 18.07 0.00 15.19
95th-Percentile Queue Length [ft] 136.14 109.63 77.71
95th-Percentile Queue Length [veh] 5.45 4.39 3.11
Movement, Approach, & Intersection Results
Degree of Utilization, x 0.69 0.63 0.53
Capacity per Entry Lane [veh/h] 660 620 618
Lanes
Intersection Settings
3 Version 2020 (SP 0-6) Scenario 4: 4 Existing PM + Pj
Generated with
Page K-3.15
Public Works
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 5/9/2023
Staff Report Number: 23-113-CC
Informational Item: Update on the Willow Road-U.S. 101 Interchange landscaping
Recommendation
This is an informational item and does not require City Council action. The report transmits an update on the landscaping phase for the Willow-U.S. 101 interchange project.
Policy Issues
The Willow Road and U.S. 101 Interchange project (Project) was included in the fiscal year 2012-13 Capital Improvement Plan and the 2019 City Council work plan. While not a City project, this Caltrans project has significant impacts on Menlo Park.
Background
In 2019, Caltrans completed modification of the interchange at Willow Road and U.S. 101 from its former “full cloverleaf” style to a “partial cloverleaf” style similar to the Marsh Road and U.S. 101 interchange. This eliminated the short merge weaves both on Willow Road and the freeway. The project replaced the existing interchange with a new, wider bridge; adding sidewalks, striped bicycle lanes and separated bicycle lanes on both sides of Willow Road; and added two signalized intersections. Caltrans began construction in May 2017 and completed in June 2019.
As is typical for a Caltrans construction process, the interchange construction included only the infrastructure portion of the project. This is typically a more cost effective approach, since designing the landscaping is specialized work and requires the infrastructure (such as irrigation lines, electrical connections, etc.) to be in place. Therefore, the landscaping design and landscaping construction phases are being performed as a separate follow-up project. The landscaping phase was also required to be scheduled after the completion of the San Mateo U.S. 101 Express Lanes project, which recently began operation.
The City Council held a study session July 12, 2022 on the landscaping phase of the interchange project and provided direction to staff to pursue a Caltrans-standard landscaping plan for the interchange with more trees that can be designed and installed within the budget available from the San Mateo County Transportation Authority (SMCTA) for this project.
At the March 28 City Council meeting, City Councilmember Combs and Vice Mayor Taylor requested an update on the Willow-U.S. 101 interchange landscape phase. This report transmits that update.
AGENDA ITEM K-4 Page K-4.1
Staff Report #: 23-113-CSC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Analysis
Since the July 2022 study sessions, staff has conducted the following activities:
• Identified a City project manager to direct the consultant and coordinate with stakeholders. • Worked with our design consultant (Callander and Associates) to develop a concept design as directed by City Council.
• Coordinated with Caltrans, SMCTA and East Palo Alto to review the concept design, including conducting a site visit in February.
• Refined the design to address feedback and meet Caltrans expectations for a standard landscaping plan that will be maintained by Caltrans.
• Began the process with Caltrans to develop an agreement (referred to as a cooperative agreement) that defines the roles and responsibilities for completing design and installation of the landscaping. • Started the process with SMCTA to develop a memorandum of understanding to fund the development of construction documents and the landscape installation phase. SMCTA will lead the construction phase of the project.
• Planted four trees in the median and adjacent to the sound wall at Van Buren Road and Bay Road at the beginning of May (Attachment B).
Attachment A provides the current concept design, as updated to reflect Caltrans and other stakeholder reviews. This design is consistent with City Council direction from July 2022 and includes Caltrans requested updates to use groundcover in certain areas and to add mulch in other areas to help reduce weeds and reduce maintenance costs. These changes help ensure that the landscaping will be maintained by Caltrans with no additional cost to the City. This concept adds about 120 more trees than existed before the interchange reconstruction.
Attachment A focuses exclusively on the area that is entirely within the Caltrans right-of-way, which is the focus of the agreement between Caltrans, SMCTA and the City. In addition, staff are continuing to pursue additional screening along Pierce Road/Willow Road and Bay Road, as described in the July 12, 2022 meeting. In both locations, staff are examining the opportunity to plant screening along the sound walls and fencing.
Schedule
In July 2022, staff provided a schedule that showed final design starting in the summer of 2023. Staff currently anticipates that final design will begin by late summer or early fall, depending on completing the required agreements with Caltrans and SMCTA. The remaining steps in the process include:
• Develop construction documents. This will take nine to 12 months, including reviews by the City staff and Caltrans.
• Finalize plans and bidding. SMCTA and Caltrans will need several months to complete necessary supporting documentation, prepare the project for bidding, and award a contract. • Construction. This will take approximately one year, followed by a three-year plant establishment period.
Impact on City Resources
The SMCTA has approximately $3 million remaining in funds from the Willow-U.S. 101 interchange replacement project, including the $1.6 million specifically dedicated to landscaping. At current estimates, staff anticipate this funding will be sufficient to complete construction documents, install, and maintain the landscaping for the plant establishment period. Staff will provide updates on project cost and funding as needed.
Page K-4.2
Staff Report #: 23-113-CSC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Environmental Review
This informational update is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.
Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
Attachments
A. Revised concept
B. Trees planted at Van Buren Road and Bay Road
Report prepared by:
Hugh Louch, Assistant Public Works Director – Transportation Page K-4.3
Willow Road / Highway 101 Interchange Landscaping
Menlo Park, CA
19026_ConceptPlan.indd
April 11, 2023
Conceptual Landscape Plan
U.S. ROUTE 101
CITY OF EAST PALO ALTO
CALTRANS REQUIRED TREE PLANTING SETBACK, TYP.
EXISTING CULVERT
EXISTING MID-BLOCK CROSSINGPEDESTRIAN PATHWAY CONNECTION
CITY OF MENLO PARK
BAY RD
PIERCE RD
VAN BUREN RD
E BAYSHORE RD
SARATOGA AVE
BAY RD
HAIGHT ST
GRAYSON CT
LAUREL AVE
WILLOW ROAD
WILLOW RD
HOLLAND ST
AVE
CARLTON
VINE PLANTING ON WALL
MADERA AVE
SEVIER AVE
LEGEND
IRRIGATED SHRUB PLANTINGNON-IRRIGATED HYDROSEEDMULCHLANDSCAPE SCREEN“NO TREE” ZONETREES, SEE PLANT LISTEXISTING TREE TO REMAINCITY LIMITSCALTRANS REQUIRED TREE PLANTING SETBACK, TYP.STATE RIGHT OF WAY
ENHANCEMENTS BEYOND STATE RIGHT OF WAY
Note: Tree spacing shown on the plan is diagrammatic. Design refinements will need to be made in a future phase to ensure adequate spacing for each species. 0 30’ 60’ 120’
ATTACHMENT A
Page K-4.4
Willow Road / Highway 101 Interchange Landscaping
Menlo Park, CA
19026_ConceptPlan.indd
April 11, 2023
Conceptual Plant List
PLANT LIST
TREES
Tree spacing shown on plan is diagrammatic. Design refinements will need to be made in a future phase to ensure adequate spacing for each species.Standard form, prune up lower branches. *
**
Scientific Name Common Name Size Spacing*
CONICAL TREESCalocedrus decurrensCedrus atlanticaCedrus deodaraCANOPY TREESAesculus californicaLyonothamnus floribundus ssp. aspleniifoliusQuercus agrifoliaQuercus wislizeniUmbellularia californicaACCENT TREESArctostaphylos manzanita ‘Dr. Hurd’Cercis occidentalisChilopsis linearisGarrya ellipticaPrunus ilicifolia Incense cedar**Atlas cedar**Deodar cedar**California buckeyeSanta Cruz Island ironwoodCoast live oakInterior live oakCalifornia bay laurelDr. Hurd manzanitaWestern redbudDesert willowCoast silk tasselHollyleaf Cherry 24” box 24” box 24” box15 gal15 gal24” box24” box15 gal15 gal15 gal15 gal15 gal15 gal 30’ O.C.20’ to 25’ O.C.10’ O.C.
SHRUBS, GROUNDCOVER, AND VINESNON-IRRIGATED HYDROSEED MIX Acacia redolens ‘Low Boy’Arctostaphylos uva-ursi ‘Point Reyes’Artemisia californicaBaccharis pilularisCeanothus griseus horizontalis ‘Yankee Point’Cistus pulverulentusEriogonum fasciculatum foliolosumSalvia ‘Bee’s Bliss’Muhlenbergia rigensFicus pumilaGelsemium sempervirensVitis californicaAchillea millefoliumGazania splendensLupinus bicolorStipa pulchra Prostrate acaciaPoint Reyes manzanitaCalifornia sagebrushCoyote brushYankee Point ceanothusRockroseLeafy California buckwheatBee’s Bliss sageDeer grassCreeping figYellow jessamineCalifornia wild grapeWhite yarrowMixed color gazaniaMiniature lupinePurple needlegrass 1 gal1 gal5 gal5 gal1 gal5 gal5 gal5 gal5 gal1 gal1 gal1 gal 12’ O.C.12’ O.C.6’ O.C.6’ O.C.15’ O.C.6’ O.C.6’ O.C.8’ O.C.6’ O.C.8’ O.C.8’ O.C.8’ O.C.
Page K-4.5
Trees planted at Van Buren Road and Bay Road
Page K-4.6 ATTACHMENT B