Minutes — Menlo Park City Council, September 26, 2023

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council

SPECIAL AND REGULAR MEETING MINUTES
Date: 9/26/2023
Time: 5:00 p.m.

Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Special and Regular Session
A. Call To Order
Mayor Wolosin called the meeting to order at 5:04 p.m.

B. Roll Call

Present: Combs, Doerr, Nash, Taylor, Wolosin

Absent: None
Staff: City Manager Justin I. C. Murphy, Assistant City Manager Stephen Stolte, City Attorney Nira F. Doherty, Assistant to the City Manager/City Clerk Judi A. Herren C. Report from Closed Session
No reportable actions.

D. Agenda Review
The City Council reordered P. Closed Session before E. Public Comment.

The City Council adjourned to closed session.

P. Closed Session
P1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION (Paragraph (2) of subdivision (d) of Gov. Code § 54956.9) Significant exposure to litigation: Three cases
P2. Closed session conference with labor negotiators pursuant to Government Code §54957.6 regarding labor negotiations with the American Federation of State, County, and Municipal Employees Local 829 (AFSCME) and Service Employees International Union Local 521 (SEIU) Agency designated representatives: City Manager Justin I.C. Murphy, Administrative Services Director Brittany Mello, Assistant City Manager Stephen Stolte, City Attorney Nira Doherty, Special Counsel Charles Sakai
Roll Call
Mayor Wolosin re-called the meeting to order at 6:22 p.m.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov E. Public Comment
 Edward Schlesinger spoke in support of smoke free multi-unit housing.  Dr. Warren Hayman spoke in support of retaining the Onetta Harris Community Center name for the new community center and creating a documentary on the life of Onetta Harris to be made available at the center.
 Kathleen Hohalek spoke on construction rules and the impacts to 1455 Woodland Ave.  Kenneth Harris spoke in support of retaining the Onetta Harris Community Center name for the new community center.
 Juanita Croft spoke in support of local rental assistance.

F. Presentations and Proclamations
F1. Proclamation: Recovery Happens Month (Attachment)
Mayor Wolosin read the proclamation (Attachment).

Voices of Recovery San Mateo County Executive Director ShaRon Heath accepted the proclamation.

F2. Proclamation: Suicide Prevention Month (Attachment) Mayor Wolosin read the proclamation (Attachment).

John Butler accepted the proclamation.

G. Study Session
G1. Review and provide direction on the proposed Stormwater Master Plan (Staff Report #23-218-CC) Senior Civil Engineer Pam Lowe and Wood Rodgers representative Cheng Soo made the presentation (Attachment).

 Pam D Jones spoke in support of a stormwater master plan update and educating the public on how they can help including resident initiatives.

The City Council received clarification on resident and volunteer initiatives (e.g., "adopt a drain"), modeling used to create the draft plan, capital costs to meet the 2-year and 10-year design storms, other jurisdictions plans, future funding study and opportunities for safe streets and green infrastructure to align with stormwater improvements.

The City Council discussed sanitary district coordination and adding Cambridge Avenue at El Camino Real and Middle Avenue between Morey Drive and Kenwood Drive.

G2. Provide direction on a proposal to install Flock fixed automated license plate readers with gunshot detection capability citywide (Staff Report #23-215-CC)

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Police Chief David Norris made the presentation (Attachment).  Randy Avalos spoke in opposition of a Flock system installation and in support of updating the data retention policy.
 Pam D Jones spoke on concerns related to data storage retention timing and requested clarification on officer recordings and requested definition of "agencies".  Karen Grove spoke in opposition of a Flock system installation and data retention and requested clarification collected data access.
 Jason Miles spoke in opposition of a Flock system installation.

The City Council took a recess at 8:29 p.m.

The City Council reconvened at 8:36 p.m.

The City Council received clarification on data on improved safety and usefulness, length of data retention, current system read rates compared to proposed, costs in relation to the number of cameras, vendor costs, equipment ownership and maintenance, crime solving opportunities, camera placement and locations, number of violent crimes in the city, road rage and speed detection capabilities, data sharing arrangement with other cities and bifurcating automatic license plate readers and Raven gunshot detection technology.

The City Council discussed gunshot detection citywide, increasing public outreach, privacy concerns and policing value.

The City Council directed staff to not move forward with Flock automatic license plate readers.

H. Consent Calendar
H1. Adopt resolution designating the public works director and assistant public works director as authorized agents to provide for all matters related to obtaining federal financial assistance from the California Governor’s Office of Emergency Services and Federal Emergency Management Agency (Staff Report #23-211-CC)
H2. Authorize the Mayor to sign the City’s response to the San Mateo County Civil Grand Jury Report:
“Bike Safety in San Mateo County: Making Bicycling Safer in the County” (Staff Report #23-212-CC)
H3. Award a construction contract to Bay Point Control, Inc. dba Marina Mechanical for the minimum point of entry and dispatch rooms heating, ventilation, and air conditioning upgrade project (Staff Report #23-213-CC)
The City Council received clarification on the efficiency of the HVAC (heating, ventilation, and air conditioning) system.

H4. Award purchase contracts to National Auto Fleet Group, Pape, and Coach West Luxury Performance Motorcars for the fiscal year 2023-24 vehicle and equipment purchase and allow $50,000 for contingency (Staff Report #23-217-CC)
H5. Approve advisory body annual work plans for the Complete Streets Commission, Environmental

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Quality Commission, Finance and Audit Commission, Housing Commission and Library Commission (Staff Report #23-223-CC)
The City Council directed staff to include research of opportunities for paying down successor agency debt as a Finance and Audit Commission (FAC) work plan item.

H6. Authorize the city manager to execute a revised agreement with Tripepi Smith for communications support services (Staff Report #23-221-CC)
ACTION: Motion and second (Taylor/ Nash), to approve the consent calendar including update to FAC work plan, passed unanimously.

I. Public Hearing
I1. Consider and adopt resolutions approving 1) the below market rate housing agreements, and 2) a vesting tentative map for a major subdivision to create 116 for-sale townhome units for the 123 Independence Dr. housing development project, with a total of 432 dwelling units and 2,000 square feet of commercial space, located at 119 Independence Dr., 123-125 Independence Dr., 127 Independence Dr., 1205 Chrysler Dr., and 130 Constitution Dr. (commonly referred to as 123 Independence Dr.) (Staff Report #23-219-CC)
Contract Principal Planner Payal Bhagat made the presentation (Attachment).

Peter Tsai with the Sobrato Organization and Constanza Asfura-Heim with Habitat for Humanity Greater San Francisco, applicant representatives made a presentation (Attachment).

Mayor Wolosin opened the public hearing.

 Ali Sapirman spoke in support of the project and below market rate (BMR) housing.  Matt Regan spoke in support of the project and the organizations.  Rosanne Foust spoke in support of the project and the organizations.  Ross Silverstein spoke in support of the project, additional BMR housing and on concerns to the lack of a creation of a neighborhood.

Mayor Wolosin closed the public hearing.

The City Council received clarification on the need for two alternative forms of BMR agreement governing production of 18 for-sale inclusionary units.

The City Council discussed amendments to the BMR agreement resolution and overall community creation to include retail.

ACTION: Motion and second (Wolosin/ Taylor), to adopt resolutions approving the following actions associated with the project at 123 Independence Dr.: 1) Three below market rate (BMR) housing agreements for the provision of 56 BMR rental apartment units and 18 for-sale BMR townhome units, affordable to low-income households; and 2) Vesting tentative map for a major subdivision to modify the parcel configuration and to create 116 for-sale townhome units, including updates to the agreement resolution, passed unanimously.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov J. Regular Business
J1. Direct staff to return with funding agreements authorizing the grant of below market rate housing funds as follows: 1) $2,000,000 for Habitat for Humanity of Greater San Francisco, 2) $2,000,000 for MidPen Housing, Inc., and 3) $180,000 to Rebuilding Together Peninsula and to provide direction on a notice of funding availability application at 1162 El Camino Real (Staff Report #23-220-CC)
Housing Manager Tim Wong made the presentation (Attachment).

 Julie Shanson spoke in support of increasing affordable housing stock and deepening affordability of existing BMR units.

The City Council directed staff to proceed with recommended NOFA (notice of funding availability).

The City Council received clarification on 1162 El Camino Real options and potential city costs.

The City Council discussed land donation for 1162 El Camino Real and in-lieu fees per unit.

ACTION: By acclamation, the City Council continued the meeting past 11 p.m.

The City Council directed staff to return with additional information and context for 1162 El Camino Real donation, in-lieu fee and project obligation.

ACTION: Motion and second (Doerr/ Nash), to direct staff to return with funding agreements authorizing the grant of BMR housing funds as follows: 1) $2,000,000 for Habitat for Humanity of Greater San Francisco; and 2) $2,000,000 for MidPen Housing, Inc. and 3) $180,000 for Rebuilding Together Peninsula, passed unanimously.

K. Informational Items
K1. City Council agenda topics: October 2023 (Staff Report #23-222-CC) L. City Council Initiated Items
L1. Direction on the mobile market (Staff Report #23-214-CC)  Pam D Jones spoke on concerns to the ending of the mobile market closing and no notification.

Vice Mayor Taylor introduced the item.

The City Council received clarification on provisional options to keep the mobile market open with city assistance.

The City Council discussed city costs.

The City Council directed the city manager to prioritize staff resources to prepare a formal staff report for further City Council consideration and/or action.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov M. City Council Reconsideration
M1. Direction on the reconsideration authorizing the city manager to execute an agreement with Team Sheeper, Inc., to operate Burgess Pool and the future Menlo Park Community Campus aquatics center specifically regarding Solo Aquatics services (Staff Report #23-216-CC) Mayor Wolosin introduced the item.

The City Council received clarification on equivalent services across the two pools.

The City Council discussed the responsibility to provide equivalent services.

N. City Manager Report's
City Manager Justin Murphy reported out on scheduling a special meeting to review the Housing Element.

O. City Councilmember Reports
Mayor Wolosin reported out on the California League of Cities conference, an upcoming Local Policy Makers Group for Caltrain and quarterly in-person office hour on September 30 at noon.

City Councilmember Combs reported out on the public works open house event and office hours on Saturdays from 9-10 a.m. at Café Zoe (1929 Menalto Ave.).

City Councilmember Doerr reported on an upcoming second annual climate summit for San Mateo County and in-person office hours restarting Tuesdays from 8–9:30 a.m. at Woodside Bakery and Café in Sharon Heights.

City Councilmember Nash reported out on the safe routes to school committee at Oak Knoll.

Vice Mayor Taylor reported out on an upcoming disaster preparedness workshop and SFO Airport/Community Roundtable meeting.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Q. Adjournment
Mayor Wolosin adjourned to the closed session at 11:48 p.m.

Mayor Wolosin adjourned the meeting at 12:59 a.m.

Assistant to the City Manager/ City Clerk Judi A. Herren These minutes were approved at the City Council meeting of October 24, 2023.

Recognizing September as
Recovery Happens Month
WHEREAS, the month of September 2023 is National Recovery Month; and WHEREAS, National Recovery Month spreads the positive message that behavioral health is essential to overall health; and
WHEREAS, treatment and prevention providers across the communities of San Mateo County have dedicated themselves to promoting recovery, saving lives, destigmatizing and educating the public about substance use and co-occurring disorders; and WHEREAS, every day, in Menlo Park, community members and neighbors of all ages enter treatment for substance use and mental health disorders and begin the road to wellness and recovery in a system that emphasizes behavioral health as an essential part of overall health; and
WHEREAS, San Mateo County continues to support Recovery Month’s mission to improve the lives of those living with these disorders, to celebrate individuals in recovery and to acknowledge those working to provide integrated recovery services; and WHEREAS, prevention works, treatment is effective, and recovery is possible; and WHEREAS, while the road to recovery may be difficult, the benefits of preventing and overcoming substance use and co-occurring disorders are significant and valuable to individuals, families, and communities. People can and do recover; and WHEREAS, Recovery Happens Month is supported and celebrated in Menlo Park and promotes the importance of prevention, treatment, and recovery. In this spirit, this year’s theme is: “Recovery is for Everyone: Every Person. Every Family. Every Community.” NOW, THEREFORE, BE IT RESOLVED that I, Jen Wolosin,
Mayor of the City of Menlo Park, on behalf of the City Council and the City, do hereby, hereby designate September 2023 as Recovery Happens Month. Let us remember there are multiple pathways to recovery and let us remember everyone’s journey results in their own unique experience of recovery.

Jen Wolosin, Mayor
September 26, 2023
AGENDA ITEM F-1 Page F-1.1
Recognizing September as
Suicide Prevention Month
WHEREAS, Menlo Park has joined the county, state, and country in honoring Suicide Prevention Month in September, which included National Suicide Prevention Week from September 10 – 16 and World Suicide Prevention Day on September 10, to spread the message that suicide can be prevented; and
WHEREAS, in 2022, 67 people died by suicide in San Mateo County and 13,525 calls were received by the San Mateo County Crisis Line run by StarVista Crisis Center; and WHEREAS, in July 2022, the StarVista Crisis Hotline received a 10% increase compared to July 2021, likely due to the debut of the 988 number on July 16 of that year; and WHEREAS, suicide is a preventable national and state public health problem with no single cause and suicide most often occurs when stressors exceed the coping abilities of someone struggling with a mental health condition; and
WHEREAS, no single suicide prevention program or effort is appropriate for all populations or communities and therefore we must also acknowledge and address the disparity in access to mental healthcare for underrepresented groups and advocate for ending these disparities by encouraging culturally informed and evidence-based mental healthcare and services; and
WHEREAS, residents can play a role in suicide prevention by supporting local Suicide Prevention Month every September and working within their communities to learn how to discuss suicide without increasing the risk of harm; and WHEREAS, Menlo Park residents are also urged to play a role in supporting each other and preventing suicide by knowing the signs of suicide, finding the words to communicate, and reaching out to local 24/7 resources, including our local San Mateo County StarVista Crisis Hotline (650-579-0350) or National Suicide Prevention Lifeline (988 or 1-800-273-TALK); and
NOW, THEREFORE, BE IT RESOLVED that I, Jen Wolosin,
Mayor of the City of Menlo Park, on behalf of the City Council and the City, do hereby designate September 2023 as Suicide Prevention Month and call upon everyone in our community to find their role in suicide prevention.

Jen Wolosin, Mayor
September 26, 2023
AGENDA ITEM F-2 Page F-2.1

STORMWATER MASTER PLAN
September 26, 2023
G1-PRESENTATION

STORM DRAIN SYSTEM
2  Mostly built between 1950 – 1965 46 miles of storm drain pipes, gutters, manholes, bubblers, catch basins, open channels, and pump stations ($187M investment)
 Collects and discharges rainwater and runoff, untreated, into San Francisquito Creek, Atherton Channel, and San Francisco Bay  Provides flood control with sufficient pipe sizes Plan at the very beginning for climate change impacts on the storm system for better resiliency/adaptation

STORMWATER MASTER PLAN
3  Last citywide storm drainage
needs study was completed in 1990
 Oct 2019, the City Council
approved an agreement with Wood Rodgers, Inc. to develop the Plan  Meet level-of-service goals
(10-year design storm for pipes and top of curb)
APPROACH | Comprehensive, Realistic, Optimized
Inventory Condition Assessment O&M Plan
Flood Risk Improvement Alternatives CIP Prioritization
DATABASE | Facility Inventory
Storm Drainage Facilities
Georeferenced As‐Builts
Inspection & Condition
Assessment
Hydrologic & Hydraulic Model
Input
SURVEY + INSPECTION | Site Prioritization
CONDITION ASSESSMENT | Structural Deficiency
CAPACITY ASSESSMENT | Conveyance Deficiency
Atherton Menlo Park
Palo Alto
CAPACITY ASSESSMENT | Conveyance Deficiency
CIP | Recommendations
2-Year Storm 10-Year Storm
Drainage Basin Capital Costs, $ Total Costs*, $ Capital Costs, $ Total Costs*, $ Middlefield Road 6.2 M 8.7 M 16.4 M 23.0 M
El Camino Real / Alto Lane 2.7 M 3.8 M 11.0 M 15.4 MArbor Road 2.3 M 3.2 M 7.8 M 10.9 MChrysler Drive ‐‐ 2.5 M 3.5 MO’Brien Drive 0.8 M 1.1 M 1.4 M 2.0 MTOTAL 12.0 M 16.8 M 39.1 M 54.8 M * Total Costs includes administration, permitting, and project managementThe 2-year storm improvements are included as part of the 10-year storm improvements.

Resource Needs | Engineering + O&M
Recommended Improvements Engineering Staffing Analysis O&M Staffing Analysis Total CIP Cost $39 M
Maintenance
Administration & Construction Activities
Management $8 M
Implementation Schedule 10 years Recurring Annually
Engineering Staff Salary with Benefits $250/ hour $100/ hour Required Staff Hour 3,200 hour/ year 700 hour/ year
Number of Staff (80% billable hours) 2 0.5

NEXT STEPS
12  Tonight - Receive City Council feedback on the Plan Tentatively Oct 2023 – Present the Plan to City Council for acceptance Spring 2024 – Seek City Council approval for consultant agreement for Storm System Funding Study (funded for this fiscal year)
 Fall 2024 – Complete Storm System Funding Study Implementation timeline dependent on funding

THANK YOU
DRAINAGE SYSTEM | Characteristics
2¬«37
1¬«14
9¬«2
«¬85
1 0¬«9
«¬82
¬«84
«¬35
¤£101
§¨¦280
Tidal Tidal
Bayfront Bayfront

2.57sqmi 2.57sqmi
Tidal Tidal
Atherton

2.45sqmi 2.45sqmi
PumpStation

3.23sqmi 3.23sqmi
San
Francisquito
US

42.95sqmi 42.95sqmi
Atherton

3.67sqmi 3.67sqmi
SanFrancisquito

2.23sqmi 2.23sqmi
San_
Francisquito _Creek
Bayfront Canal
Atherton Channel
02 1
Miles
NORTH
LegendMajorDrainageArea
AthertonAtherton USPumpStationSan FrancisquitoUSSanFrancisquitoTidal AthertonTidal Bayfront MunicipalBoundary
Menlo Park
! Channel
APPROACH | Fundable
Staff
Augmentation
Storm System
Funding Study
Grant
Applications
DRAINAGE SYSTEM | Age
CONDITION ASSESSMENT | Maintenance Deficiency
CAPACITY ASSESSMENT | Conveyance Deficiency
Atherton Menlo Park
Palo Alto
Recent
Stormwater
Funding
Measures
FUNDING | Financing Success (and failures)
Agency Year Type
Support
Level
City of Sacramento 2022 207 $ Fee 52%
Vallejo Flood & Storm 2022 54 $ Fee 32%
City of Davis 2021 157 $ Fee 61%
City of San Bruno 2021 154 $ Fee 36%
City of Alameda 2019 129 $ Fee 57%
City of Cupertino 2019 56 $ Fee 51%
City of Los Altos 2019 88 $ Fee 44%
City of Berkeley 2018 96 $ Fee 61%
Los Angeles County 2018 83 $ Tax 69%
Town of Moraga 2018 120 $ Fee 48%City of Palo Alto 2017 164 $ Fee 64% City of Culver City 2016 99 $ Tax 74%
Annual
Amount
Recent Stormwater Fee Ballot Measures
**
***
****
*
*
FUNDING | Grant Funding
Funding
Date of Grant
Application Client Value of Grant Funding Source Was it Successful? 2021 Redwood City, CA $ 7,600,000 FEMA HMGP Yes2021 Redwood City, CA $ 13,100,000 FEMA HMGP Yes (tentative) 2017
Marin County Flood ControlDistrict, CA $ 12,000,000 FEMA HMGP Yes (tentative) 2015
Alameda County Flood Control
District, CA $ 3,600,000 California Dept. of Water Resources Yes 2011
Alameda County Flood Control
District, CA $ 16,000,000 California Dept. of Water Resources Yes 2011 City of Salinas, CA $ 50,000,000 US DOT ‐ Transportation Investment Generating Economic Recovery (TIGER) Grant Program Pending 2011 City of Rancho Cordova CA $ 3,000,000 SACOG Yes
2011 Desert Research Institute, NV $ 3,000,000 Economic Development Authority Yes 2011 Washoe County, NV $ 3,000,000 USFS, Southern Nevada Public Lands Management Act (SNPLMA) Yes 2011 Douglas County / Nevada Tahoe
Conservation District, NV $ 600,000 USFS, Southern Nevada Public Lands Management Act (SNPLMA) Yes 2008
Alameda County Flood Control
District, CA $ 1,000,000 California Dept. of Water Resources Yes 2008 Marin County $ 180,000 California Dept. of Water Resources, Local Levee Assistance Program Local Levee Yes 2007 Levee District No.1 $ 14,100,000 Proposition 1E Yes 2007 RD 2103 $ 10,800,000 Proposition 1E Yes2006 Washoe County, NV $ 3,000,000 USFS, Southern Nevada Public Lands Management Act (SNPLMA) Yes O&M MANUAL | Predictive vs. Preventive

POLICE DEPARTMENT - STUDY SESSION
ALPRS & GUNSHOT DETECTIONSept. 26, 2023
G2-PRESENTATION
2 OBJECTIVES & RECOMMENDATION
• Understand and address questions and/or concerns from our public and City Council
• Receive direction from the City Council:
• Direction to proceed with preparation for Public Safety deployment of fixed Automated License Plate Readers (ALPRs) and Gunshot Detection Technology • Major themes and issues to be addressed while reviewing and modifying Menlo Park Municipal Code and Menlo Park Police Department Policy specifically related to data collection retention and use related to ALPRs • Return with a proposed agreement, budget amendment request, and modified Municipal Ordinance for approval, as well as a draft Policy for review.

MENLO PARK PD –

HISTORY & BACKGROUND - ALPR
3 Automated License Plate Readers at Menlo Park PD:• In operation as “Mobile ALPRs” since 2013-14 • 3 vehicles currently deployed with ALPR technology• ALPR data retention to restricted to 6 months by City Ordinance in 2013.
• MPPD signed a “Memorandum of Understanding” (MOU) with Flock Safety (“Flock”) in 2022, providing access to Flock ALPR data from Law Enforcement partners, with access approved by mutual agreement with each participating agency.

WHAT ARE ALPRS, AND HOW DO
THEY WORK?
4 • Automated License Plate Readers (ALPRs) may be
either:
• Mobile (mounted to a vehicle or other movable
apparatus)
• Fixed (placed permanently or semi-permanently in
one location)
• ALPRs use high-resolution video to identify vehicle
characteristics
• License plate, date, time location• Additional characteristics (i.e. make / color) *
• This information becomes DATA (Owned by MPPD)
HOW DOES ALPR DATA WORK?
5 1. Camera retrieves digital information (data)2. Data belongs to MPPD (exclusive control)3. Data checked against “hotlist” Hotlist alerts relayed to Officers
All data relayed via end-to-end encryption to secured storage.

Hotlist: • Wanted Vehicles• Vehicles associated
with Wanted People
• Missing Adults and
Children
• Amber Alerts, etc.

HOW DOES ALPR DATA WORK?
6 4. Stored data is securely held in server (NCRIC
*
)

5. Information is accessible only with Officer ID, case or incident number, and valid reason (all agencies)

6. Data is purged by MP City Ordinance after 6
months
‡ (most agencies are 1 year)
* If activated, Flock’s server is also highly secure‡ Flock, if activated, purges data after 30 days. By Agency option, NCRIC may still hold for 6 months.

ABOUT DATA SHARING
7 • Data that goes to NCRIC is shared with Bay Area
Agencies and other Law Enforcement Agencies
• subject to strict auditing• accessible only with specific requestor ID information plus need and right to know
• NCRIC does not share information for the sole
purpose of Immigration Enforcement (CA Values Act)

SHARING -
HOW DOES FLOCK DIFFER?
8 • Flock is designed to also share data with Bay Area Agencies and other Law Enforcement Agencies
• subject to strict auditing• accessible only with specific requestor ID information plus need and right to know
• Sharing via Flock requires agencies to mutually agree to share data, and all agency policies require an approval process for this. (Chief’s Authorization) • Flock never shares or sells data. It belongs to MPPD.  More economical, efficient equipment
 Fixed ALPRs are far more objective and
indiscriminate than mobile ALPRs– Single location 24-7-365 vs. dependent on where and when officers drive on patrol.
 Law Enforcement information sharing
– Existing / Planned in nearly every city from Daly City to Palo Alto on the Peninsula, providing a critical network of monitoring for criminal activity. – This is a tremendous amount of license plate information.

The only pieces of that data reach Law Enforcement under legitimate public safety circumstances two ways• Alerts from hot list• Investigative searches with strict accountability WHY FLOCK?
9 NOTE –Bay Area Agencies consistently conduct investigative searches for less than a tenth of 1% of plates recorded by the system. Hotlists alert on 1 to 2 license plates per 1000 read, per NCRIC. The rest of that data sits securely and privately in the server until it is purged. (99.5%)(never exposed to anyone) WHY FLOCK, CONT’D -
10  Proven and tested crime fighting and public
safety tool:– Can be placed strategically based on traffic patterns and ingress/egress from our community
– Serve as a strong deterrent to criminal activity– Fixed perimeter of Flock cameras provide real time alerts to established crime-related vehicles entering our neighborhoods – Provide a significantly more useful tool for
investigations than Mobile ALPRs, and are an enormous and time-saving supplement to investigative activity LOCAL EXAMPLE:Shooting Incidents on Windermere on Coleman and at 7-Eleven Oak Grove in the last 13 months would have been solved or significantly aided by local ALPRs.

WHY FLOCK, CONT’D -
11  While robustly present on the San Mateo Peninsula, Flock maintains objectivity, ethics and integrity.
– All data end-to-end encrypted, stored securely and owned by the agency (NEVER sold or shared by Flock)
– Fully auditable, and requiring accountability and legitimate public safety reasons for access to data
– Retention period within Flock’s server is purposely short (30 days)– Provides a Public Transparency Portal tracking the latest 30 days of activity – It is NOT:
• Facial recognition • Predictive policing• Connected to DMV registration information or other third parties like Carfax
• Holding personal identifying information of ANY kind
WHY FLOCK, CONT’D – TRANSPARENCY PORTAL
12 WHY FLOCK, CONT’D -
13  Sharing –
– Requires agreement between agencies
which includes a commitment for each agency to treat any information received “with the same degree of care normally used to protect its own.” – Is governed by sharing guidelines laid
out already in our Policy and Muni Ordinance. *
– Mandates the already described strict
requirements and accountability for access.
*ALPR shall not be used to invade the privacy of individuals, to look into private areas or areas where the reasonable expectation of privacy exists, nor shall they be used to harass, intimidate or discriminate against any individual or group, nor for any purpose not specifically authorized by this chapter. - MP Muni Ordinance 2.56.040 (a)

ALPR AT-A-GLANCE
14 FLOCK SUCCESS STORIES
15 2021
•Flock used to locate missing elderly subject driving for hours up and down the Bay Area
•Flock used in San Mateo to identify homicide suspect•Officers received a Flock alert on a vehicle believed to be associated with burglaries in the area, yielding1.5 ounces of meth, stolen property and burglary tools in the vehicle 2022
•Flock used to ID suspect vehicle involved in a theft,
Vehicle was located occupied in RWC, multiple ID theft items located, suspect arrested. •Flock used to locate a wanted vehicle who had
committed dozens of mail thefts in MP, suspect was arrested. •Stolen vehicle located in MP due to Flock, recovered
multiple stolen bicycles
2023
•Flock used by MPPD to locate a suspect vehicle that
had committed multiple thefts at local business as well as other business around bay area. Suspect ID’d •Hit & Run with a child victim at Hillview middle school, Flock used to ID suspect vehicle and get driver statement • Flock used to locate suspect vehicle associated to a
subject who was wanted by the Marshalls for kidnapping. •Flock used to ID suspect vehicle that used stolen credit cards from a theft in MP. Suspect ID’d

GUNSHOT DETECTION
PEACE OF MIND – IMMEDIATE AID
16 In addition to ALPRs, Flock is also providing gunshot detection technology over a majority of our community – We know that seconds count when gunfire occurs, and there are times when automated detection is the only information reported
 Gunshot detection software exists in our adjoining jurisdictions of East Palo Alto, North Fair Oaks , and Redwood City, but Menlo Park is not covered • 4 square miles of our city land footprint• Flock’s “Raven” detection technology sorts out true firearm discharges and pinpoints them within about 90 feet
• Very short clips of only the incident are recorded – this is not voice or people detection – only the specific audio event
• Raven immediately pairs with associated ALPRs to begin collecting crucial data linked to the incident
WHERE ARE WE DEPLOYING?
FLOCK ALPRs Dumbarton Bridge entering / exiting MP Willow / Newbridge Willow / Middlefield Marsh / Bay Middlefield / Ravenswood El Camino at Downtown Santa Cruz into / out of Downtown El Camino / Sand Hill Sand Hill / I-280 17 FLOCK RAVEN – Gunshot Detection 4 square miles from Bayshore to Alameda
18 COST BREAKDOWN
Flock Project Costs -
Item Cost
Flock Falcon ALPR Cameras (36 at about $3000 ea.) $108,000 Flock Raven Gunshot Detection System (4 sq. mi @ about $35K / sq. mi.) $140,000 Flock Advanced Search Operating System $3,500
Total Ongoing –
Cameras and Detection, Software & Secure Data Storage $251,500 Professional Services Implementation Fees (First Year Only) $33,400 Total First Year $284,900
19 CONSIDERATIONS FOR DEPLOYMENT OF FLOCK CONT’D
• Municipal Ordinance (Chapter 2.56)
• Several sections describing the definition of terms,
use of ALPR systems and data storage / retention, prohibited uses, auditing and reporting, and agency policy. • A draft Municipal Ordinance revision will be
brought forth to Council in coordination with any movement forward with Flock, in coordination with the City Attorney’s Office. • A revised Municipal Ordinance will be in place
prior to any utilization of an updated ALPR deployment. 20 CONSIDERATIONS FOR DEPLOYMENT OF FLOCK
• MPPD Lexipol Policy – ALPRs (462)
• Several sections describing the collection &
retention, release & sharing, relationships with other agencies, and audits & accountability will be reviewed and revised. • Prior to any approval request for agreement
with Flock and deployment, the Police Department will have a revised policy ready to cover operations, based on feedback and operations-based changes. 21 OBJECTIVES & RECOMMENDATION
• Understand and address questions and/or concerns from our public and City Council
• Receive direction from the City Council:
• Direction to proceed with preparation for Public Safety deployment of fixed Automated License Plate Readers (ALPRs) and Gunshot Detection Technology • Major themes and issues to be addressed while reviewing and modifying Menlo Park Municipal Code and Menlo Park Police Department Policy specifically related to data collection retention and use related to ALPRs • Return with a proposed agreement, budget amendment request, and modified Municipal Ordinance for approval, as well as a draft Policy for review.

THANK YOU
123 INDEPENDENCE DRIVE PROJECT
119, 123-125, 127 Independence Dr., 130 Constitution Dr., 1205 Chrysler Dr. BMR housing agreements and vesting tentative map Staff presentation to City Council, September 26, 2023 I1-STAFF PRESENTATION
 Project-specific modifications to the Below Market Rate (BMR) Guidelines for Equivalent Alternatives
 Three BMR housing agreements
– Rental BMR agreement– For-sale BMR agreement with Habitat for Humanity Greater San Francisco
– For-sale BMR agreement with The Sobrato Organization in case Habitat unable to proceed
 Vesting tentative map
– Parcelization– Creation of 116 for-sale condominium townhouse units

CITY COUNCIL REVIEW
2 PROJECT PROPOSAL
3  316 rental apartment units (48 BMR
units)
 116 for-sale townhome units (18 forsale BMR units)  8 additional BMR rental units as community amenity
 All BMR units affordable to low-income
households
 2,000 sq.ft. ground floor commercial
space
 Vesting tentative map
On August 28 the Commission adopted resolutions:
 Certifying Final Environmental Impact Report, adopting CEQA findings, and Mitigation Monitoring and Reporting Program  Approving use permit and architectural control for
building and site design Including community amenities in exchange for bonus level development
 Recommending approval of three BMR housing
agreements and vesting tentative map to City Council

PLANNING COMMISSION ACTIONS
4  Modifications to programmatic and administrative elements of the BMR Guidelines, including:– Characteristics of units (Section 5)– Eligibility requirements (Section 7)– Occupancy requirements (Section 10)– Resale of BMR units (Section 11)

PROJECT SPECIFIC BMR HOUSING GUIDELINES MODIFICATIONS
5  Allows the project to be developed in phases
– Phase 1:
• Reconfigure existing lots• Allows development of apartment building and paseo/open space – Phase 2:
• Creates three townhome parcels
– Vesting tentative map would abandon and establish easements  The 116 townhomes would be mapped as
condominium units to allow for individual ownership of each unit

VESTING TENTATIVE MAP
6 RECOMMENDED ACTIONS
7 Adopt resolutions: 1. Approving three BMR housing agreements including requested project-specific modifications to the BMR Housing Guidelines for provision of 56 BMR rental apartments and 18 for-sale townhome units (Attachment A)

2. Approving vesting tentative map for a major
subdivision to modify the parcel configuration and create 116 townhome condominium units (Attachment B)

THANK YOU
123 Independence Drive
Menlo Park, CA
City Council Meeting
September 26, 2023
I1-APPLICANT PRESENTATION
123 INDEPENDENCE DRIVE, MENLO PARK, CA
123 INDEPENDENCE DRIVE, MENLO PARK, CA

PROJECT LOCATION & DESCRIPTION
5 Stories
316 Units | 56 BMR Units
2,000 sf commercial space
LOTS B & D: TOWNHOMES
3-story townhomes
98 Units
LOT C: HABITAT FOR HUMANITY
3-story townhomes
18 BMR Units
Habitat for Humanity as affordable
developer
LOT 1: PASEO & PUBLIC PARK
Fire Access
Neighborhood Park
Ped/Bike Connection to greater
network
LOT A: APARTMENTS
Mortgage
0% down
0% interest
Costs
Housing payments capped
at 30% of income
Criteria
AMI range 50-120%
Credit score 650+
Requirements
500 hours of sweat equity
Willingness to partner
96%
Are confident that
their children will
finish high school.
95%
Say that their children
will go
on to college
73%
Say that they have
financial security
69%
Are able to save for
the future

REASONABLY EQUIVALENT ALTERNATIVES
AS ALLOWED UNDER SECTION 13 OF THE BMR GUIDELINES
BMR Guideline Reasonably Equivalent Alternative
Affordable units have a Right of First
Refusal in Favor of the City
As the lender, HGSF requests maintaining the Right
of First refusal, with the City in second position.

All members of the Applicant Household
to be First Time Homebuyers
Only those on title will be required to be first-time
homebuyers; this is the Habitat model and enables
multigenerational accommodation for families.

Makes an exception to the first-time
homebuyer preference for households
that already own BMR units
Allows HGSF to provide homeownership
opportunities to buyers who do not already have
access to affordable housing.

Households Complete Education Prior to
Applying
HGSF’s program requires different timing for
education, which occurs during the home building
process, but accomplishes the same intent as the
guideline, ensuring new homeowners are prepared
for ownership.
1 2
3 4

REASONABLY EQUIVALENT ALTERNATIVES
AS ALLOWED UNDER SECTION 13 OF THE BMR GUIDELINES
BMR Guideline Reasonably Equivalent Alternative
Defines how Homeowner’s Assets count
towards Income Limits to ensure only
households that truly need assistance are
considered eligible (households with nonretirement assets that do not exceed the purchase price are eligible)
HGSF asset test ensures that homes go to those
who need them most and requires liquid assets
over $60K to be assessed at 10% of their value and
be added to the annual income calculation.

Discusses Refinancing Options As the mortgage lender, HGSF does not allow Habitat homeowners to refinance homes or
assume second loans.

Establishes Resale Process within the
BMR Guidelines including the computed
price calculation, and the use of realtors
and a city designee to assist with title
HGSF uses its standard Resale Process including our
computed resales calculation and directly facilitates
the resale with the homeowners and the title
company.

Allows the City To Choose a Designee or
Program Provider
Allows HGSF as the City’s program provider for
education, marketing, applicant selection, and title
using HGSF’s education, marketing, and selection
strategies.
5 6
7 8
Legacy
Stability
Equity
123 INDEPENDENCE DRIVE, MENLO PARK, CA

PROJECT ENDORSEMENTS

THANK YOU
ANY
QUESTIONS?

LAYOUT
BMR Townhomes are designed consistent with other HGSF
homes for overall size including # of bedrooms, bathrooms, etc.

COMMUNITY WITHIN A COMMUNITY
Clustering all 18 BMR townhomes on one parcel
TIMING
BMR Townhomes on its own construction timeline
with completion guarantees
DESIGN
BMR Townhomes use donated materials and volunteer labor and will have separate materials and finish package

FINANCING
HGSF’s unique financing model

PROJECT DETAILS FOR BMR TOWNHOMES

USING STATE DENSITY BONUS LAW
THE PROJECT QUALIFIES FOR 2 CONCESSIONS
AND UNLIMITED WAIVERS WHICH INCLUDE :
123 INDEPENDENCE DRIVE, MENLO PARK, CA
COMMUNITY ENGAGEMENT + AMENITY
78 15
Individuals
met throughout this process, including
open houses and an online sessions
Groups
including local schools, small business
owners, faith leaders and more
74 BMR units
56 apartment units & 18 for-sale townhomes
17%
Affordable
and will be offered at low-AMI levels
123 INDEPENDENCE DRIVE, MENLO PARK, CA

TIMELINE
383 Units | 90K sf Office

PRELIMINARY APPLICATION
2020 2021 2022 2023 2024
Scoping Session

PLANNING COMMISSION
All-Residential | 432 units

REVISED APPLICATION
Study Session & DEIR

PLANNING COMMISSION
BMR Proposal

HOUSING COMMISSION
BMR Agreements
Vesting Tentative Map

CITY COUNCIL
1/25/21
Scoping Session

PLANNING COMMISSION
9/27/21
11/07/22
FEIR

PLANNING COMMISSION
6/07/23
8/28/23
9/26/23
1/29/20
6/30/21

CITY BELOW MARKET RATE FUND NOFA
Tim Wong, Housing Manager
J1-PRESENTATION
 Consider BMR housing fund recommendations
 Provide direction to staff regarding1162 El Camino RealOVERVIEW 2  NOFA released December 23, 2022
 $2.0 Million initial NOFA amount Four applications submitted August 2, 2023 Housing Commission meeting – Three applications recommended for funding– Total amount awarded: $4.18 Million

BELOW MARKET RATE (BMR) NOTICE OF FUNDING AVAILABILITY (NOFA) 3 Organization Type of Activity Description Amount
Requested
Habitat for Humanity-Greater San Francisco
New OwnershipConstruction
18 low income townhomes
$2,000,000
HIP Housing New Rental
Construction
Nine low income units
$11,300,000*
MidPen Housing, Inc.

New Rental Construction
62 extremely and very-low income units for veterans
$2,000,000
Rebuilding Together-Peninsula
Housing Rehabilitation
Rehabilitate eight units
$180,000
Total Requested $15,480,000

SUMMARY OF SUBMITTED APPLICATIONS
* Not recommended for funding by Housing Commission
4  Rent Assistance Program
– 5 year pilot program– Buy down unit affordability– Managed by Samaritan House– Request $120,000 per year for pilot program– Staff has not reviewed and Housing Commission did not consider this proposal

BELLE HAVEN ACTION PROPOSAL
5  Staff is seeking direction how to proceed with 1162 El Camino Real
 Prince Street Partner is exploring options to fulfill its BMR requirements for its Santa Cruz Ave./Merrill St. projects– Use of 1162 ECR as potential as off-site fulfillment – Donation of the parcel or partnering with an affordable housing developer • Current BMR agreements require units by April 2026 or pay in lieu BMR fees for SCA/Merrill
1162 EL CAMINO REAL
6 Staff recommends the City Council:

1. Direct staff to return with funding agreements authorizing the grant of below market rate (BMR) housing funds as follows: • $2,000,000 for Habitat for Humanity of Greater San Francisco (HGSF), • $2,000,000 for MidPen Housing, Inc. (MidPen), and • $180,000 for Rebuilding Together Peninsula (RTP).

2. Provide direction regarding potential options of a land donation and/or affordable housing development for the 1162 El Camino Real development project in fulfilling its BMR requirements.

RECOMMENDATION
7 THANK YOU
Opportunity Consideration
Donation of land • Secure site
• Access to transit and
services
• Smaller parcel• Few funding sources• Uncertain timeline AH development • Meet RHNA
• Actual units
• Very expensive• City will be main funding
source
In-lieu funding • Additional funding for
affordable housing
• Other AH developments
could use the funding
• No actual units (in short
term)
1162 ECR (CONT.)
9

Menlo Park City CouncilSeptember 26, 2023

Menlo Park City Council
September 26, 2023