Agenda — Menlo Park City Council, October 10, 2023 (part 3 of 3)

Page K-1.10
Comment
Number HCD Comment Recommended Modification(s) to the Housing Element Housing Element
Tracked Changes
Version Page Number
Reference(s)
committing to increasing lot coverage requirements
in these zones
State Density Bonus Law (SDBL): The element was Chapter 5 has been updated with a new section Pages 5-54 through 5- revised to note that the City’s affordable housing
overlay zone conflicts with SDBL and included a
program to address this conflict. However,
irrespective of the City’s overlay zone and as found
titled “Existing Governmental Constraints – State
Density Bonus Law.” The analysis notes
inconsistencies with current state law and notes a
new section of Program H4.D in Chapter 8 to
55; 8-25
8 in HCD’s prior review, this analysis must specifically address how the City complies with SDBL. As found
in HCD’s prior review, the element could discuss the
procedures, various levels of benefits (e.g., density,
concessions and incentives, parking reductions),
non-discretionary actions and burden of proof.
modify Chapter 16.97 of the city’s Zoning
Ordinance and state that no part of the chapter
shall be read to oppose or otherwise interfere with
State Density Bonus Law.

Affordable Housing Overlay Zone (AHOZ): HCD’s New text was added to Chapter 5 to provide more Pages 5-19 through 5- prior review found that the element must describe
the City’s AHOZ including analyzing densities and
development standards under this zone. The
element was revised to briefly describe past projects
that utilized this zone, available incentives, and
compliance with SDBL (p. 5-19). The element also
stated that when combined with other incentives
such as SDBL, a project could potentially achieve
thorough descriptions of the AHO density
bonuses, incentives, and thresholds, as well as
potential updates to the AHO through Program
H4.D. Site capacity calculations would be
modified consistent with comment 3 above.
22 9 100 du/ac. However, this analysis still does not
address HCD’s prior review. The element must
specifically discuss and analyze the framework of
the overlay zone including thresholds for a project to
qualify for the additional density under this zone and
any other applicable requirements. Further, HCD
now understands that the City is utilizing the
potential density available through the overlay zone
to calculate realistic capacity for sites identified in prior planning periods, rezoned sites to
Page K-1.11
Comment
Number HCD Comment Recommended Modification(s) to the Housing Element Housing Element
Tracked Changes
Version Page Number
Reference(s)
accommodate a shortfall, and potentially other types
of sites. This information is supported by statements
and assumptions on Table 7-7 (RHNA and Reuse
Sites), Site-specific fact sheets (Appendix 7-5), sites inventory (Appendix 7-1). To utilize these capacity
assumptions, the element must include evidence
demonstrating the likelihood of developers taking
advantage of the density bonus and circumstances
where the density bonus will not be utilized. Based
on a complete analysis, the element may need to
rescale assumptions and include programs as
appropriate
10 Programs: As noted above, the element does not
include a complete analysis of potential
governmental constraints. Depending upon the
results of that analysis, the City may need to revise
or add programs and address and remove or
mitigate any identified constraints. In addition,
HCD’s prior review found that the element must
clarify what parking requirements will be reduced
and ensure updates will not result in any constraints
to development. While the element was revised to
specify that adjustments in standards will be to
facilitate achieving maximum densities, Program
H4.M (Update Parking Requirements and Design
Standards) still should include specific information
about reduction in parking requirements such as
ensuring reductions will not constrain multifamily
development and the number of spaces that will be
considered (e.g., one space for smaller bedroom
types).

In Chapter 8, Program H4.M has been updated to
include a provision that reduced parking
requirements shall not constrain multifamily
residential development and no more than one
parking space shall be required for smaller units.

Page 8 ends

Page K-1.12

ATTACHMENT E
Name: 728 Willow Road Site #: 7
Locator Map: Street View:

Zoning: C4 APN: 062202210; 062202060; 062202050
Housing Currently Allowed: No Address: 728 Willow Avenue Existing Use: Parking Lot Total Area: .43 ac.

Council District: 2 School District: Menlo Park Elementary School DistrictMenlo Park City School District
Assessor Data Development Typology Data
Land Value: $532,041 Within ½ Mile of Major Transit Stop: Yes Improvement Value: $609,607 AFFH Score: 4
Improvement-to-Total Value: .53 Redevelopment Category: Non-Residential Parcels with Complete Redevelopment (Half-Mile from Major Transit Stop) Year Built: None Given Reuse Site: No
Ownership: Privately Owned Carveout: No Developable Area:
(A) .43 ac.

HCD Density Data
AHO Density:
55 30 du/ac
Assigned AHO 55 30 du/ac Density: (B)
Units at Assigned AHO 2313 Density: (A x B)
Adjustment Factors
Land Use
Controls:
(C)
Realistic
Capacity:
(D)
Infrastructure:
(E) Environmental: (F)
Typical
Densities:
(G)
Total Adjustment:
(C x D x E x F x G)
95% 90% 100% 100% 95% 81%
HCD Credit
Unit Allocation
(A x B x C x D x E x F x G)
Lower:

Very Low: Low:
0 0
Moderate:
1911
Above
Moderate:
0 Total Units:
1911
Key Findings
Redevelopment Analysis:

Allowing residential uses at relatively high density will incentivize parcel agglomeration and residential development on Site # 7. These parcels have a relatively low improvement value, and the uses could possibly be Page K-1.13

maintained in a mixed-use development underneath residential units. The existing use, single-story store, is relatively obsolete. It is not a substantial physical impediment to redevelopment into residential use with potential mixed use with commercial uses.

Jurisdiction's Past Experience Converting Uses:

The existing building footprints on site #7 are approximately 10,000 square feet off of Willow Road. There have been few redevelopments along Willow Road due to land use restrictions, but several conversions from retail into mixed-use including residential under 20,000sf:
 133 Encinal Avenue (6,116 sf)
 1300 El Camino Real (10,000 sf)
 706 Santa Cruz Avenue (15,175 sf)
Region-wide Market Trends and Conditions:

Conversations with housing developers and reports from economic analysts demonstrate an increased demand for, and development of, residential uses along arterials and near major transit station. In focus group discussions, affordable housing developers stated they are concentrating their efforts on properties that are near transit and amenities and in areas rated as High Resource or above by the Tax Credit Allocation Committee such as this one.

The site is suitable for moderate income housing due to the mixed-use nature of the small site and the interest of employers and jurisdictions in developing workforce housing near employment hubs such as the Veterans Affairs hospital and Menlo Park's major employers in the Bayshore. This site is likely to develop with mostly moderate income units, taking these housing development trends into account.

Site Conditions
 Common ownership allows for parcel merger
 Located near Major Transit Stop
Regulatory or Other Incentives:
 Commercial zoning modifications
o Allowing residential use increases land value for parcels previously zoned only for nonresidential use  Higher-density mixed use
o Allows for increase in density and Floor-to-Area Ratio (FAR) above what was allowed as an agglomeration of non-residential parcels
Findings for Council:
 Allowance of higher-density residential along arterial roads in non-residential area  Increased density allowances will increase financial feasibility of housing development  Location is in area with large amounts of recent residential developer interest Page K-1.14

MENLO PARK
AGENDA ITEM K-2
Community Development

STAFF REPORT
City Council
Meeting Date: 10/10/2023
Staff Report Number: 23-230-CC
Regular Business: Consider and adopt a resolution for a closure of a portion of Ryans Lane between Crane Street and
Escondido Lane for outdoor dining opportunities
and determine this action is categorically exempt
under California Environmental Quality Act (CEQA)
Guidelines §15301 for existing facilities
Recommendation
Staff recommends that the City Council adopt a resolution approving a street closure of a portion of Ryans Lane between Crane Street and Escondido Lane to vehicles to allow for outdoor dining during construction of the future restaurant at 772-780 Santa Cruz Ave. (Clark’s Oyster Bar), until March 31, 2024 (Attachment A).

Policy Issues
The City’s General Plan Circulation Element allows the City Council to consider street closures within the Main Street and Local Access “Alley” street classifications. The City Council should consider the proposed temporary street closure for consistency with General Plan Goal LU-5 (Strengthen Downtown and El Camino Real Corridor) and more specifically Policy LU-5.1 (El Camino Real/Downtown Specific Plan).

Consistency with the Specific Plan should be considered in relation to the guiding principles to enhance public space and generate vibrancy, as well as the urban design framework for the Specific Plan that includes an “integrated corridor” and a “walking and connected community.” The short-term street closure supports the City Council’s permanent outdoor dining program (“streetary” program) adopted at its Aug. 29 meeting. The street closure would allow for short-term streetary and outdoor dining opportunities. The City Council should consider the merits of the proposed short-term street closure of Ryans Lane. Staff believes that the proposed street closure would advance the City Council fiscal year 2023-24 priority of activating Downtown.

Background
The City Council’s actions to mitigate the economic impacts of COVID-19 on the local economy helped many businesses remain viable during the pandemic. The City Council adopted a number of urgency ordinances during the COVID-19 pandemic to implement street closures and outdoor dining programs to allow businesses to operate in a safe manner. Since the beginning of 2023, the City Council has implemented a number of actions related to outdoor dining and street closures downtown. Most recently on Aug., 15, the City Council amended the Circulation Element of the General Plan and the El Camino Real/Downtown Specific Plan to allow the City Council to consider temporary, long-term, or permanent street closures with certain street classifications. The City Council staff report and supporting materials are included in Attachment B. Related to this action, the City Council adopted a “Streetaries” outdoor dining ordinance (Attachment C) and approved a long-term street closure of the eastbound 600 block of Santa City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Page K-2.1

Staff Report #: 23-230-CC
Cruz Avenue (Attachment D) Aug. 29.

Analysis
Staff is proposing a partial street closure on a short-term basis at Ryans Lane to allow continued outdoor dining opportunities for neighboring restaurants (anticipated to be used by Carpaccio) and provide adequate access for construction at the adjacent building located at 772 -780 Santa Cruz Ave. Pursuant to Vehicle Code §21101(f), cities may prohibit entry to, or exit from, or both entry to and exit from, any street by means of islands, curbs, traffic barriers, or other roadway design features to implement the circulation element of the General Plan. The General Plan Circulation Element allows the City Council to consider whether to partially or fully close streets to vehicles, while potentially maintaining access for bicyclists and pedestrians within streets that are designated Main Street (i.e., Santa Cruz Avenue) and Local Access “Alley.” Ryans Lane is considered a Local Access “Alley,” and is eligible for a street closure.

The City Council closed Ryans Lane in 2020 to allow outdoor dining for Carpaccio (1120 Crane St.), which is located adjacent to the lane at the intersection with Crane Street. Ryans Lane provided an opportunity for outdoor dining that would not have otherwise been available to Carpaccio during the pandemic-related indoor dining restrictions since its location would not have allowed for a temporary outdoor use permit (TOUP) in Crane Street and any sidewalk seating would have been limited to a few seats. The current outdoor dining on Ryans Lane is located near Crane Street and extends approximately halfway toward Escondido Lane, terminating near the rear entrance and primary donation drop-off for the American Cancer Society Discovery Shop (748 Santa Cruz Ave.) Ryans Lane provides secondary access to existing businesses along Santa Cruz Avenue (e.g., American Cancer Society Discovery Shop, Bagel Street Café, Ruby Livingdesign) and the forthcoming Clark’s Oyster Bar restaurant at 772-780 Santa Cruz Ave. that would occupy the former Ann’s Coffee Shop and Menlo Park Gift Bazaar. The existing Ryans Lane street closure would reopen by around the end of October, unless the City Council approves a continued shortterm street closure.

City staff have been working with Carpaccio and Clark’s Oyster Bar to determine temporary and long-term opportunities for Ryans Lane. Clark’s Oyster Bar anticipates beginning construction in early October and City staff have been working with its contractor on an encroachment permit and traffic control plan for demolition and future construction staging. The existing street closure, as designed, would create potential conflicts with the construction activities. At this time, staff identified a short-term opportunity for outdoor dining to continue for Carpaccio in a modified capacity, provided Carpaccio applies for a streetary permit, during construction for Clark’s Oyster Bar. Clark’s construction staging, including its debris box during demolition, would be located along Crane Street. This configuration would require temporary removal of parking along the south side of Crane Street and a temporary shift in the travel lanes. City staff determined this location, independent of the potential outdoor dining within Ryans Lane, was preferable as it limits temporary street closures of Crane Street, impacts to the sidewalk and roadway from equipment, and reduces the footprint of the construction staging.

Attachment A, Exhibit A includes the proposed layout of the short-term street closure and designated area of outdoor dining. To utilize the proposed street closure for outdoor dining, Carpaccio would need to bring the current dining area into compliance with the standards outlined below within 30 days and apply for a streetary permit. Any restaurant adjacent to the street closure would be able to apply for a streetary permit.

The proposed Ryans Lane street closure would:
• Reduce the extent of the street closure and designated outdoor seating area to between Crane Street and the utility cabinet for the 772-780 Santa Cruz Ave. building. No outdoor dining is permitted outside of this designated outdoor dining area;
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Page K-2.2

Staff Report #: 23-230-CC
• Maintain a five foot wide pedestrian travel path from Crane Street into Ryans Lane. The path would be between the designated outdoor seating area and the 772-780 Santa Cruz Ave. building to allow access to the rear entrance to Clark’s Oyster Bar and other businesses along Ryans Lane (the City would stripe the pedestrian travel path);
• The short-term street closure would be limited to approximately six months to coincide with Clark’s Oyster Bar construction and shall terminate March 31, 2024, unless extended temporarily by the City Manager based on the status of Clark’s construction or by the City Council as part of a long-term street closure;
• Any restaurant operating a streetary within the designated outdoor dining area would be required to utilize wheeled planters or other moveable barriers to delineate the outdoor dining space from the pedestrian access and the portion of Ryans Lane open to vehicles; • In the event that Clark’s Oyster Bar needs additional access for specific construction activities, any business utilizing the outdoor dining area for a streetary, would be required to temporarily relocate its seating and barriers, including the safety k-rail and similar barriers as necessary for construction access, and suspend outdoor dining activities.

The above requirements are included in the draft resolution in Attachment A. The short-term street closure would be available to any restaurant adjacent to the outdoor dining area; however, staff expect Carpaccio to apply for a streetary permit to operate within the designated area. Staff visited the current outdoor dining area and observed that wheels are not currently installed on all existing planters and busing station. If Carpaccio utilizes the designated outdoor dining area, any existing features that are not on wheels will need to be modified or removed.

The outdoor dining area would be confined to the area between Crane Street and the utility cabinet for the 772-780 Santa Cruz Ave. building; however, if Carpaccio utilizes the designated outdoor dining area, staff will evaluate access from its kitchen entrance to the outdoor dining (the kitchen door is located within the portion of Ryans Lane that would be accessible to vehicles). Staff’s evaluation would consider safety for employees and may require Carpaccio identify a travel path within the street (to deter vehicles, trash containers, or other materials from blocking the pathway) and/or permitting Carpaccio to locate a single planter beyond its kitchen entrance, during dining service, to delineate the travel path from the kitchen while ensuring that the majority of Ryans Lane beyond the outdoor dining area is accessible to other businesses and users. Any physical barriers during service would need to be relocated after dining service is completed to ensure the street is accessible to all users during the majority of the day. This evaluation would occur within 30 days from adoption of the proposed resolution.

To utilize the modified designated outdoor dining area, Carpaccio is required to apply for a streetary permit by Dec. 31 (consistent with the streetary ordinance and regulations). Staff will continue to work with both Carpaccio and Clark’s Oyster Bar to outline a possible plan for a long-term street closure and streetary that balances the desire for additional outdoor dining opportunities with the access needs of adjacent businesses (e.g., deliveries and trash/recycling to businesses with rear access from Ryans Lane). Based on input from each business, staff will potentially bring back a long-term street closure plan to the City Council for review before the expiration of the short-term street closure.

As a short alley between Crane and Chestnut Streets, Ryans Lane is not identified as an emergency response route in the General Plan. The proposed temporary street closure would not restrict emergency responders (Menlo Park Fire Protection District or Menlo Park Police Department) to the buildings in the vicinity of the short-term closure. The City has coordinated with the Menlo Park Fire Protection District and Menlo Park Police Department on the proposed short-term street closure. Further, the design of the shortCity of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Page K-2.3

Staff Report #: 23-230-CC
term street closure maintains secondary access to the rear entrance to the 772-780 Santa Cruz Ave. building and provides a travel path striped by the City for pedestrians to access the street beyond the closure.

Conclusion and next steps
The proposed street closure on Ryans Lane would continue to activate the downtown with enhanced outdoor dining options for an adjacent restaurant, while balancing the access needs for a new restaurant during construction and existing businesses with secondary access from Ryans Lane. The proposed street closure would help to promote the goals and policies of the General Plan Land Use and Circulation Elements and would also promote the guiding principles and be consistent with the urban design framework of the Specific Plan by providing additional areas for outdoor dining options to generate vibrancy, and create “distinct and connected areas.” The proposed street closure would not disrupt emergency response routes.

Staff will continue to work with the two adjacent restaurants and, if appropriate, bring forward a long-term street closure for Ryans Lane before the expiration of the short-term street closure.

Impact on City Resources
Staff and city attorney time spent on preparing the proposed street closure are not reimbursable and are accommodated within the existing budgets of the planning division, city manager’s office and city attorney.

Striping for the pedestrian path would be accommodated by Public Works maintenance budget.

Environmental Review
The proposed short-term street closure on Ryans Lane is categorically exempt under the CEQA Article 19, §15301 Existing Facilities - Class 1 since the street closures involve minor construction on a public street.

No additional vehicle miles traveled or roadway capacity will be added as a result of implementation of the short-term street closures and related circulation changes.

Additionally, the City previously prepared and certified the ConnectMenlo Program environmental impact report (“ConnectMenlo EIR”) in November 2016 and certified the Housing Element Update Subsequent EIR (“SEIR”) in January 2023. Additionally, the City previously prepared and certified the Program Environmental Impact Report for adoption of the El Camino Real/Downtown Specific Plan (“Program EIR”) in June 2012.

The City has prepared an Addendum to the ConnectMenlo Program EIR and subsequent EIR (SEIR) (Attachment E) and an Addendum to the El Camino Real/Downtown Specific Plan Program EIR (Attachment F) in compliance with the CEQA that examined potential environmental impacts of the amendments to the General Plan and El Camino Real/Downtown Specific Plan that enable the City Council to consider street closures within specific street classifications, and found no substantial evidence to support requiring additional environmental review, in part given that the amendments would not increase the development potential identified in the plans or lead to any activity that might cause new or increased environmental effects, as discussed in more detail in the Addenda.

Public Notice
Public notification was also achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Page K-2.4

Staff Report #: 23-230-CC
A. Resolution closing a portion of Ryans Lane between Crane Street and Escondido Lane Exhibit A:

Proposed short term street closure design for Ryans Lane B. Hyperlink – Aug. 15 General Plan and Specific Plan amendments staff report:
menlopark.gov/files/sharedassets/public/agendas-and-minutes/city-council/2023- meetings/agendas/20230815-city-council-agenda-packet-w-pres.pdf#page=195 C. Hyperlink – Aug. 15 Introduction of streetary ordinance:
menlopark.gov/files/sharedassets/public/agendas-and-minutes/city-council/2023- meetings/agendas/20230815-city-council-agenda-packet-w-pres.pdf#page=244 D. Hyperlink – Aug. 29 Santa Cruz Avenue long-term street closure:
menlopark.gov/files/sharedassets/public/v/2/agendas-and-minutes/city-council/2023- meetings/agendas/20230829-city-council-regular-agenda-packet-w-pres.pdf#page=205 E. Addendum to the ConnectMenlo certified program EIR and the Housing Element update certified subsequent EIR for the General Plan
F. Addendum to the El Camino Real/Downtown Specific Plan certified program EIR Report prepared by:

Kyle Perata, Planning Manager
Report reviewed by:

Deanna Chow, Assistant Community Development Director
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Page K-2.5

ATTACHMENT A
RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENLO PARK

APPROVING A SHORT-TERM STREET CLOSURE OF RYANS LANE, FOR AN APPROXIMATELY 40-FOOT LONG PORTION BETWEEN CRANE AND

ESCONDIDO LANE, TO VEHICLE TRAFFIC TO ALLOW FOR TEMPORARY

OUTDOOR DINING OPPORTUNITIES FOR A RESTAURANT ADJACENT TO

THE STREET CLOSURE
WHEREAS, the City of Menlo Park adopted the El Camino Real/Downtown Specific Plan (“Specific Plan”) in June 2012 to guide development in the downtown and El Camino Real corridors, including parameters for circulation, public space, and parking; and WHEREAS, in 2015, the City Council approved the Santa Cruz Street Café pilot program to allow merchants to convert street parking to parklets for outdoor uses; and WHEREAS, during the COVID-19 pandemic, the City Council created the temporary outdoor use permit (TOUP) program and closed portions of Santa Cruz Avenue and Ryans Lane to facilitate expanded outdoor dining and outdoor sales for businesses impacted by the COVID-19 pandemic; and
WHEREAS, the TOUP program expired on February 28, 2023 and the City desires to create a permanent outdoor dining program; and
WHEREAS, the City Council held a study session on February 28, 2023 to discuss the proposed Streetaries Outdoor Dining (formerly TOUP) Program (“Streetaries”) and existing temporary street closures on the eastbound 600-Block of Santa Cruz Avenue (between Curtis Street and Doyle Street) and a portion of Ryans Lane (between Crane Street and Chestnut Street); and
WHEREAS, on February 28, 2023, the City Council determined that the closure of streets to vehicular traffic within certain City’s rights-of-way provides economic vitality to the City and businesses, creates community gathering spaces, contributes to the enjoyment of public spaces, and increases opportunity for more enjoyable pedestrian travel in the City; and WHEREAS, the City Council desires to change the temporary closure of Ryans Lane to vehicle traffic into a short-term closure to allow for continued outdoor dining opportunities for an adjacent restaurant at 1120 Crane Street (Carpaccio) during construction of another adjacent restaurant (Clark’s Oyster Bar) at 772-780 Santa Cruz Avenue (Exhibit A); and WHEREAS, an existing restaurant, Carpaccio located at 1120 Crane Street, has been using the temporary closure of Ryans Lane for outdoor dining since the closure; and WHEREAS, a proposed restaurant, Clark’s Oyster Bar located at 772-780 Santa Cruz Avenue will begin construction in the fall of 2023 and require access to the rear entrance of the building and the rear utility cabinet intermittently; and
WHEREAS, the City desires to enact a short-term closure of Ryans Lane during Clark’s Oyster Bar construction to allow Carpaccio to continue to benefit from outdoor dining; and Page K-2.6

Resolution No. XXXX

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WHEREAS, in conjunction with the short-term street closure, the City identified modifications to the existing temporary outdoor dining and street closure, including a reduced area, designated access, and temporary removal of the seating and barriers with appropriate notice, to ensure that each restaurant is able to utilize the space, as necessary, during construction; and WHEREAS, the California Vehicle Code section 21101(f), identifies that cities may prohibit entry to, or exit from, or both entry to and exit from, any street by means of islands, curbs, traffic barriers, or other roadway design features to implement the Circulation Element of the General Plan; and
WHEREAS, the City’s General Plan Circulation Element allows for the City Council to consider whether to close streets designated as “Local Access (Alley)” within the City’s circulation network on a temporary, long-term, or permanent basis, provided the street closures are consistent with the goals and policies of the General Plan; and WHEREAS, the El Camino Real/Downtown Specific Plan allows the City Council to consider whether to close streets, on a temporary, long-term, or permanent basis, within the Downtown Specific Plan boundaries and to consider public space enhancements that are in line with the guiding principles and the urban design framework of the Specific Plan; and WHEREAS, the proposed street closure of Ryans Lane is consistent with the General Plan Circulation Element and El Camino Real/Downtown Specific Plan; and WHEREAS, the City, as lead agency, pursuant to the California Environmental Quality Act and the CEQA Guidelines (“CEQA”) had previously prepared and certified the Program Environmental Impact Report for adoption of the Specific Plan (“Program EIR”) in June 2012; and
WHEREAS, the City, as the lead agency, pursuant to the CEQA Guidelines previously prepared and certified the ConnectMenlo Program Environmental Impact Report (“ConnectMenlo EIR”) in November 2016 and certified the Housing Element Update Subsequent EIR (“SEIR”) in January 2023; and
WHEREAS, the City prepared Addenda to the ConnectMenlo EIR and to the Specific Plan Program EIR in compliance with CEQA that examined the environmental impacts of amendments to the General Plan Circulation Element and Specific Plan that were adopted by the City Council on August 15, 2023 and allow the City Council to consider temporary, longterm, and permanent street closures within the Local Access “Alley” and Main Street classifications, and found no substantial evidence to support requiring additional environmental review, in part given that the General Plan Circulation Element and Specific Plan amendments would not increase the development potential identified in the Specific Plan or lead to any activity that might cause new or increased environmental effects, as discussed in more detail in the Addendums; and
WHEREAS, the street closure of a portion of Ryans Lane is categorically exempt under Class 1 (Section 15301, “Existing Facilities”) of the current California Environmental Quality Act (CEQA) Guidelines, as the street closures involve minor construction on a public street. No additional vehicle miles traveled or roadway capacity will be added as a result of implementation of the street closure and related circulation changes; and
Page K-2.7

Resolution No. XXXX

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WHEREAS, all required public notices and public hearings were duly given and held according to law; and
WHEREAS, at a duly and properly noticed public meeting held on October 10, 2023, the City Council fully reviewed, considered, and evaluated the whole of the record including all public and written comments, pertinent information, documents, the updated appraisal instructions, and community amenity implementing regulations, prior to taking action.

NOW, THEREFORE, THE MENLO PARK CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:

Section 1: Recitals. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, public testimony, and other materials and evidence submitted or provided, and finds the foregoing recitals are true and correct, and they are hereby incorporated by reference into this Resolution.

Section 2. CEQA Findings. The City Council of the City of Menlo Park does hereby make the following findings and recommendation:

1. The City Council finds that the street closure of a portion of Ryans Lane is categorically exempt under Class 1 (Section 15301, “Existing Facilities”) of the current California Environmental Quality Act (CEQA) Guidelines, as the street closure involves minor construction on a public street. No additional vehicle miles traveled or roadway capacity will be added as a result of implementation of the street closure and related circulation changes Section 3. Findings. The City Council of the City of Menlo Park does hereby make the following findings regarding short-term street closure of Ryans Lane between Crane Street and Escondido Lane to vehicle traffic, which short-term closure is more particularly depicted in Exhibit A:

1. The street closure of Ryans Lane to vehicles will allow for continued expanded outdoor dining opportunities for an existing restaurant adjacent to the closure.

2. The street closure is consistent with the General Plan Circulation Element.

3. The short-term street closure is consistent with the El Camino Real/Downtown Specific Plan, including the guiding principles and the urban design framework.

4. The street closure is consistent with California Vehicle Code section 21101(f).

5. The street closure is designed to allow for flexibility for each adjacent restaurant to access the space during the term of the closure.

6. The street closure is consistent with the City Council fiscal year 2023-24 priority of Activating Downtown/Economic Development.

7. The street closure may be revisited at the discretion of the City Council in the future and shall be revisited prior to occupancy of Clark’s Oyster Bar restaurant at 772-780 Santa Cruz Avenue to determine whether the short-term street closure could be converted to a longterm street closure, including potential modifications to accommodate the access needs of all businesses with access from Ryans Lane.

Section 4. Closure of Ryans Lane between Crane Street and Escondido Lane to vehicle traffic.

Pursuant to California Vehicle Code section 21101(f) and in order to implement the Circulation Element of the City’s General Plan, the City Council of the City of Menlo Park does hereby direct the City Manager to close, and prohibit entry to and exit from Ryans Lane between Crane Page K-2.8

Resolution No. XXXX

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Street and Escondido Lane, which portion of the street is more specifically depicted in Exhibit A, attached hereto.

Section 5. Requirements and standards for closure and outdoor dining.

The closure of Ryans Lane shall adhere to the following standards and requirements, which where applicable shall be the responsibility of streetary permittee. The streetary permittee shall bring the current outdoor dining into compliance with the following requirements within 30 days of the adoption of this resolution.

1. The City Council delegates to the City Manager the authority to extend the street closure of Ryans Lane in the event that construction activities within the 772-780 Santa Cruz Avenue building for the Clark’s restaurant are ongoing beyond March 31, 2024 and the City Manager determines that the extension would not conflict with construction or operations. The City Manager is authorized to determine the appropriate length of the extension, but in no case shall the closure extend beyond the estimated construction completion date based on input from Clark’s restaurant, unless this resolution is amended by the City Council.

2. The street closure shall maintain a five-foot wide travel path adjacent to the rear of the building at 772-780 Santa Cruz Avenue to allow for pedestrian access to businesses with rear entrances along Ryans Lane.

3. Outdoor dining shall be confined to the area between Crane Street and the utility cabinet for the 772-780 Santa Cruz Avenue building.

4. Any restaurant operating a streetary within the designated outdoor dining area shall utilize portable planters (e.g. on wheels) or similar mobile barriers to delineate the outdoor dining area.

5. Any restaurant utilizing the designated outdoor dining area for a streetary shall temporarily suspend and/or relocate the seating and barriers to allow construction access for Clark’s Oyster Bar at 772-780 Santa Cruz Avenue with a minimum of 72-hour notice. Clark’s or its contractor shall provide notice to Carpaccio or any business using the street closure with a copy to the City. As necessary, the k-rail and similar barriers delineating the short-term street closure shall be relocated for construction access.

SEVERABILITY
If any term, provision, or portion of these findings or the application of these findings to a particular situation is held by a court to be invalid, void or unenforceable, the remaining provisions of these findings, or their application to other actions related to the Project Revisions, shall continue in full force and effect unless amended or modified by the City. //
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Resolution No. XXXX

Page 5 of 6 ends

I, Judi A. Herren, City Clerk of Menlo Park, do hereby certify that the above and foregoing City Council Resolution was duly and regularly passed and adopted at a meeting by said City Council on the tenth day of October, 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of said City on this __ day of October, 2023.

Judi A. Herren, City Clerk
Exhibits
A. Ryans Lane short-term street closure plan
Page K-2.10
( I I
Resolution No. XXXX Page 6 of 6

EXHIBIT A
Short-Term Closure of Ryans Lane
Ryans Lane
748 Santa Cruz Ave. (American Cancer Discovery Store)
746 Santa Cruz Ave. (Bagel Street Cafe) 730 Santa Cruz Ave. (Ruby Livingdesign) Service Door (Approx. Loc.)
Santa Cruz Ave.

To Chestnut St.

Utility Cabinet (Approx. Loc.)
To Public Parking Plaza #2 Escondido Lane
Service Door (Approx. Loc.)
1110 Crane St.
(Crane St. Salon)
5'-0"
37'-0"
1120 Crane St. 1148 Crane St. 1142 Crane St. 1134 Crane St. (Ristorante (HumaniQ (Peninou French (Offices) Carpacio) Laundry) 772-780 Santa Cruz Ave. (Future Clark's Oyster Bar)
Salon) 1150 Crane St. (A Touch of Elegance)
Proposed Designated Area for Outdoor Dining/Streetary (Approx. 540 sq ft) Pedestrian Access Path
Crane Street
Page K-2.11

ATTACHMENT E
Addendum to
ConnectMenlo General Plan Update
Certified Final Environmental Impact Report and Housing Element Subsequent Environmental Impact Report
Lead Agency: City of Menlo Park
Telephone: (650) 330- 6702
Contact Person: Kyle Perata, Planning Manager
Project Title: General Plan Circulation Element Amendments Project Location: City of Menlo Park, San Mateo County
ConnectMenlo General Plan Update
The City of Menlo Park (City) adopted an update to the Land Use and Circulation Elements of the General Plan in November 2016, referred to as ConnectMenlo (General Plan Update). The General Plan Update was the result of a multi-year comprehensive process with robust outreach. The General Plan Update focused land use changes in the Bayfront Area to foster a new mixed-use district that includes multi-family residential, mixed-use residential and commercial developments, office uses, and life sciences uses.

The land use changes could result in net new development potential of up to 2.3 million square feet of non-residential uses, up to 4,500 residential units, and up to 400 hotel rooms. While land use changes were focused on the Bayfront Area, the associated Circulation Element Update was comprehensively updated city-wide. The General Plan serves as the City’s comprehensive and long range guide to land use and infrastructure development in the City and includes goals, policies, and programs applicable to private and public development and improvements within the City.

ConnectMenlo General Plan Update Program Environmental Impact Report On November 29, 2016, the City Council certified the ConnectMenlo Environmental Impact Report (Program EIR). According to the Program EIR, the General Plan does not propose specific private developments, but identified a total development potential throughout the entire city of approximately 4 million square feet of net new nonresidential development, up to 5,350 additional residential units, and up to 400 hotel rooms. The Bayfront Area includes the majority of that development potential with approximately 3.66 million square feet of non-residential development, 4,500 residential units (3,000 unrestricted residential units and 1,500 corporate-style residential units), and 400 hotel rooms. The General Plan Update includes public open space, bicycle and pedestrian improvements, and other circulation improvements. On January 31, 2023 the City Council 1 Addendum to ConnectMenlo General Plan Update Final EIR Page K-2.12

adopted the City of Menlo Park 6th Cycle Housing Element (Housing Element Update).

The City Council certified a Subsequent EIR (SEIR) to the Program EIR that evaluated the increased housing development across the City to meet the City’s 6th cycle regional housing needs allocation.

Proposed Project
At its meeting on February 28, 2023 the City Council held a study session on a draft ordinance to amend the City of Menlo Park Municipal Code to add Chapter 13.30 (Streetaries Outdoor Dining Areas) to Title 13 of the Municipal Code and Amendments to Sections 13.18.10 and 13.18.20 of Chapter 13.18 (Use of Public Right of Way) to enable the proposed streetary program. The City Council also reviewed and provided feedback on draft design standards and fees associated with the proposed streetary program.

During the study session, the City Council also expressed an interest in making the temporary street closures for portions of Santa Cruz Avenue (between Curtis Street and Doyle Street) in the eastbound direction and Ryans Lane, between Crane Street and Escondido Lane, permanent. These closures currently restrict vehicle access. The conversion of the temporary street closures to permanent street closures would involve limited new construction as the temporary barriers are already in place. Additional street closures, as authorized by the proposed Circulation Element Amendments (“Amendments”), could require additional barricades, modifications to the existing outdoor dining parklets and streeteries, striping for bicycle/pedestrian movements, and additional wayfinding signage. The street closures would not involve substantial construction activities, ground disturbing activities, an increase in density (dwelling units), intensity (square footage), or building heights.

To allow for the proposed permanent closure of a portion of Santa Cruz Avenue and a portion of Ryans Lane and to allow for the City Council to more broadly consider additional street closures, Amendments to the General Plan Circulation Element attached hereto as Exhibit A and incorporated herein by this reference, are proposed. The proposed Amendments are generally as follows:
• Modify the text of the Main Street classification to allow for the City Council to consider partial or full street closures on a temporary, long term, or permanent basis.
• Add a Local Access Alley street classification to the Circulation Element that would also allow for the City Council to consider street closures of low volume local access public streets.

The City Council would consider potential street closures separately and each potential street closure would be considered for consistency with the General Plan Circulation Element Amendments.

These Amendments would allow the City Council discretion to review and determine whether to approve long-term or permanent closures of portions of Santa Cruz Avenue (in addition to the Central Plaza concept of the Specific Plan), and close public alleys (such as a portion of Ryans Lane) when it determines the alleys are not needed for 2 Addendum to ConnectMenlo General Plan Update Final EIR Page K-2.13

circulation purposes. The Planning Commission will review these Amendments to the General Plan Circulation Element and make a recommendation to the City Council, which can adopt the Amendments by resolution.

Potential Environmental Impacts
This is the first addendum to the certified Program EIR and certified SEIR prepared by the City. The Addendum evaluates whether the proposed General Plan Amendments require additional environmental review or can be considered for approval based on the certified Program EIR and certified SEIR prepared for the City’s ConnectMenlo General Plan Update and Housing Element Update.

The proposed Amendments require only minor modifications to the Circulation Element which will allow the City Council to consider modifications to the City’s circulation network (e.g. partial or full street closures) along Santa Cruz Avenue (classified as a Main Street) and Ryan’s Lane (under proposed new Local Access “Alley” classification). The Amendments would be limited to circulation and would not allow any additional development potential (e.g. gross floor area, density) than was previously analyzed by the Program EIR and SEIR since no changes to the General Plan land use standards are proposed. The circulation Amendments would be limited to Santa Cruz Avenue (Main Street) and potentially all newly classified public Local Access (Alleys). The applicable alleys are located throughout the City; however, few of the existing Local Access streets meet the proposed Local Access (Alley) designation. Additionally, the Amendments will not increase the maximum allowable development capacity of the General Plan.

Amending the General Plan to allow the City Council to consider street closures could result in minor modifications to the City’s circulation network. Santa Cruz Avenue is considered the City’s “Main Street.” However, within the downtown area parallel streets to the north and south of Santa Cruz Avenue (Oak Grove Avenue and Menlo Avenue) provide additional east-to-west connectivity through downtown, so that possible partial or full street closure of a portion of Santa Cruz Avenue, will not negatively affect the vehicle circulation network. The adjacent alternate routes can accommodate any minor increase in traffic, and no substantial increase in traffic noise or localized air pollution from intersection congestion on those roadways is expected that might affect commercial and residential uses along those streets. The alternate routes have been designed following “complete streets” policies supporting use by bicyclists, pedestrians, and vehicles. The potential limited increase in traffic would also not be expected to impact emergency responders (e.g. police and fire) response time. The potential closure of portions of Santa Cruz Avenue would not affect transit routes differently than the existing temporary closure, which SamTrans has been able to accommodate.

The proposed Local Access (Alley) street classification would also allow for the City Council to consider street closures of public alleys that meet the Local Access (Alley) classification criteria. Street closures on alleys could be allowed, subject to generally maintaining access to abutting properties for operations (e.g. deliveries, trash collection, etc.). Potential street closures within the Main Street or Local Access (Alley) street 3 Addendum to ConnectMenlo General Plan Update Final EIR Page K-2.14

classifications would be coordinated with the Menlo Park Police Department and Menlo Park Fire Protection District to ensure adequate access is maintained. Ryans Lane and the portion of Santa Cruz Avenue have been closed on a temporary basis since October 2020 and June 2020, respectively, and no negative effects have been observed, supporting these conclusions.

At the time of adoption of the General Plan Update and certification of the Program EIR, the transportation analysis considered level of service (LOS) in the impact analysis. The California Environmental Quality Act (CEQA) no longer utilizes LOS as the metric for identifying impacts in the transportation impact analysis and now uses vehicle miles traveled (VMT) as the metric for assessing impacts. The proposed Amendments to allow for street closures within the Main Street and Alley street classifications would not be expected to increase VMT, as use of the alternate routes to travel in and out or through the downtown will not add a measurable distance to the trip. Most street closures would be expected to be located in the downtown area of Menlo Park and most vehicle trips to downtown would be accommodated in the parking along other downtown streets or in parking plazas. While it is possible that any street closures could be designed to allow for partial vehicle circulation, this analysis assumes complete closure to vehicles.

The decision to amend the General Plan Circulation Element to allow for potential street closures within the Main Street (i.e. Santa Cruz Avenue) and Local Access (Alley) street classifications would not result in an increase in potential environmental effects related to transportation, circulation, or parking. The proposed Amendments are not expected to result in much if any demolition, ground disturbing, construction activities, or operation activities not contemplated in the General Plan Update and Housing Element Update and studied in the Program EIR and SEIR. No increase in potential environmental effects to air quality, biological resources, cultural resources (including tribal cultural resources), geology, soils, or seismicity, greenhouse gases emissions, hazards and hazardous materials, hydrology and water quality, noise, population and housing, and public services and recreation, utilities and service systems would result from implementation of the proposed General Plan Circulation Element Amendments. Additionally, the City, in compliance with Senate Bill 18, notified Native American Tribal Nations, identified by the Native American Heritage Commission, of the proposed Amendments to allow for the tribes to consult with the City on the proposed Amendments. The City did not receive any requests for consultation.

The decision to amend the General Plan would not result in aesthetic impacts or land use and planning effects not contemplated in the Program EIR and SEIR. The proposed Amendments are consistent with the guiding principles of the General Plan and consistent with components of the General Plan studied in the certified Program EIR and the certified SEIR for the Housing Element Update.

Thus, the Program EIR and the SEIR examined essentially the same project that is now being considered by the City through the plan Amendments. As a result, the Amendments would have no new impacts or more severe impacts than previously discussed and analyzed in the certified Program EIR and certified SEIR. 4 Addendum to ConnectMenlo General Plan Update Final EIR Page K-2.15

Findings: The proposed changes to the Circulation Element of the General Plan are considered minor and will have little or no new environmental effect. No new or more severe impacts have been identified beyond those examined in the previously certified Program EIR and SEIR. CEQA Guidelines Section 15162 provides that no subsequent environmental review document is needed after an EIR has been certified for a project unless the City determines on the basis of factual evidence that one of the following has occurred:

1. Substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects;

2. Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR or negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or

3. New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete or the negative declaration was adopted, shows any of the following:

A. The project will have one or more significant effects not discussed in the previous EIR or negative declaration;
B. Significant effects previously examined will be substantially more severe than shown in the previous EIR;
C. Mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measure or alternative; or
D. Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative.

There have been no substantial changes in the General Plan or its circumstances since certification of the Program EIR and the SEIR. Similarly, there is no substantial new information that could not have been known when the Program EIR and the SEIR were certified. Therefore, there are no grounds for requiring additional review under CEQA Guidelines section 15162 or for the City to undertake a subsequent EIR or negative declaration.

An addendum is the appropriate documentation for these Amendments because the changes are not substantial changes and do not require major revisions to the certified Program EIR or certified SEIR (CEQA Guidelines Section 15164). An addendum does not need to be circulated for public review. This addendum will be considered by the City 5 Addendum to ConnectMenlo General Plan Update Final EIR Page K-2.16

Council in conjunction with the Program EIR and SEIR when taking action on the proposed General Plan Amendments.
6 Addendum to ConnectMenlo General Plan Update Final EIR Page K-2.17

Third Addendum to
El Camino Real/Downtown Specific Plan
Certified Final Environmental Impact Report

ATTACHMENT F
Lead Agency: City of Menlo Park
Telephone: (650) 330- 6702
Contact Person: Kyle Perata, Planning Manager
Project Title: El Camino Real/Downtown Specific Plan Amendments Project Location: City of Menlo Park, San Mateo County
El Camino Real/Downtown Specific Plan
The City of Menlo Park (City) developed the El Camino Real/Downtown Specific Plan (Specific Plan) to establish a framework for private and public improvements in the Specific Plan area (Figure 1). The Specific Plan addresses approximately 130 acres and focuses on the character and density of private infill development, the character and extent of enhanced public spaces, and circulation and connectivity improvements. The primary goal of the Specific Plan is to “enhance the community life, character and vitality through mixed use infill Projects sensitive to the small-town character of Menlo Park, an expanded public realm, and improved connections across El Camino Real.” The Specific Plan includes objectives, policies, development standards, and design guidelines intended to guide new private development and public space and transportation improvements in the Specific Plan area.

Specific Plan Program Environmental Impact Report
On June 5, 2012, the City Council certified the Menlo Park El Camino Real and Downtown Specific Plan Program Environmental Impact Report (Program EIR). According to the Program EIR, the Specific Plan does not propose specific private developments, but establishes a maximum development capacity of 474,000 square feet of non-residential development (inclusive of retail, hotel, and commercial development), and 680 new residential units. The Specific Plan includes public open space and streetscape improvements throughout the plan area.

Proposed Project
On February 28, 2023, the City Council held a study session on a draft ordinance to amend the City of Menlo Park Municipal Code to add Chapter 13.30 (Streetaries Outdoor Dining Areas) to Title 13 of the Municipal Code and Amendments to Sections 13.18.10 1 Third Addendum to El Camino Real/Downtown Specific Plan Final EIR Page K-2.18

and 13.18.20 of Chapter 13.18 (Use of Public Right of Way) to enable the proposed streetary program. The City Council also reviewed and provided feedback on draft design standards and fees associated with the proposed streetary program. During the Study Session, the City Council also expressed an interest in making the temporary street closures for portions of Santa Cruz Avenue (between Curtis Street and Doyle Street) in the eastbound direction and Ryans Lane, between Crane Street and Escondido Lane, permanent. These closures currently restrict vehicle access while allowing for bicycle and pedestrian circulation. The conversion of the temporary street closures to permanent street closures would involve limited new construction as the temporary barriers are already in place. Additional street closures, as authorized by the proposed Specific Plan Amendments could require additional barricades, modifications to the existing outdoor dining parklets and streetaries, striping for bicycle/pedestrian movements, and additional wayfinding signage. The street closures would not involve substantial construction activities, ground disturbing activities, or an increase in density (dwelling units), intensity (square footage), or building heights.

To allow for the proposed permanent closure of a portion of Santa Cruz Avenue and a portion of Ryans Lane and to allow for the City Council to more broadly consider additional street closures downtown (in addition to the Central Plaza concept of the Specific Plan), Amendments to the Specific Plan attached hereto as Exhibit A and incorporated herein by this reference are proposed. The proposed Amendments are generally as follows:
• In Chapter C (Plan Principles, Framework and Program), incorporate text identifying that the City Council may also consider additional street closures, provided specific criteria are met.
• In Chapter D (Public Space), include text identifying that the City Council may also consider additional public improvements (e.g. street closures). • In Chapter F (Circulation), add text clarifying that the City Council may consider additional public improvements, including modifications to the vehicle, pedestrian, and bicycle circulation network, provided specific criteria are met. Also clarify that parking reductions identified in the Specific Plan were estimates and may change based on public improvements.

The Planning Commission will review these Amendments to the Specific Plan and make a recommendation to the City Council, which can adopt the Amendments by resolution.

Potential Environmental Impacts
This is the third addendum to the certified Program EIR prepared by the City. Previously the City adopted the first Addendum to the Program EIR to enable Specific Plan changes associated with the Guild Theatre, and adopted a second Amendment to enable changes associated with the Springline Mixed-Use Development project (1300 El Camino Real).

Both of those projects included increases in allowed gross floor area and floor area ratio in the Specific Plan’s respective sub-districts, while maintaining the total development cap within the Specific Plan Area. The City prepared addendums to the certified Program EIR for each of the previous Specific Plan amendments. This addendum evaluates whether the proposed Specific Plan Amendments require additional environmental review or can 2 Third Addendum to El Camino Real/Downtown Specific Plan Final EIR Page K-2.19

be considered for approval based on the Program EIR prepared for the City’s Specific Plan.

The proposed Amendments require only minor modifications to the Specific Plan which will allow the City Council to consider modifications to the City’s circulation network to allow for temporary, long-term, or permanent street closures on Santa Cruz Avenue and other locations within the Specific Plan area (in addition to the Central Plaza and other street closures already identified in the Specific Plan). The Amendments are limited to circulation and public space and would not allow any additional development potential (e.g., gross floor area, density) than was previously analyzed by the Program EIR since no changes to the Specific Plan land use standards are proposed. The Amendments would be limited to the Specific Plan Area and focused on the Downtown sub-area.

Amendments to the General Plan Circulation Element are proposed that will be considered separately by the City Council to ensure consistency between the Specific Plan and General Plan. Additionally, the Amendments will not increase the maximum allowable development capacity under the Specific Plan.

Amending the Specific Plan to allow the City Council to consider street closures could result in minor modifications to the City’s downtown circulation network. Santa Cruz Avenue is considered the City’s “Main Street.” However, within the downtown area parallel streets to the north and south of Santa Cruz Avenue (Oak Grove Avenue and Menlo Avenue) provide additional east-to-west connectivity through downtown, so that possible partial or full street closure of a portion of Santa Cruz Avenue will not negatively affect the vehicle circulation network. The adjacent alternate routes can accommodate any minor increase in traffic, and no substantially increase in traffic noise or localized air pollution from intersection congestion on those roadways is expected that might affect commercial and residential uses along those streets. The alternate routes have been designed following “complete streets” policies supporting use by bicyclists, pedestrians, and vehicles. The potential limited increase in traffic would also not be expected to impact emergency responders (e.g. police and fire) response time. The potential closure of portions of Santa Cruz Avenue would not affect transit routes differently than the existing temporary closure, which SamTrans has been able to accommodate. The proposed Specific Plan text Amendments would also allow for the City Council to consider other street closures within the Specific Plan Area. Any potential street closures downtown would be allowed, subject to maintaining access to abutting properties for operations (e.g. deliveries, trash collection) and would be coordinated with the Menlo Park Police Department and Menlo Park Fire Protection District to ensure adequate emergency access is maintained. The closure of Ryans Lane would not restrict access to the neighboring businesses for deliveries, trash collection, etc., nor would the closure restrict vehicle access to the nearby public parking plaza. Ryans Lane is also not a critical emergency response route. Ryans Lane and the portion of Santa Cruz Avenue have been closed on a temporary basis since June 2020 and October 2020, respectively, and no negative effects have been observed, supporting these conclusions. 3 Third Addendum to El Camino Real/Downtown Specific Plan Final EIR Page K-2.20

At the time of adoption of the Specific Plan and certification of the Program EIR, the transportation analysis considered level of service (LOS) in the impact analysis. The California Environmental Quality Act (CEQA) no longer utilizes LOS as the metric for identifying impacts in the transportation impact analysis and now uses vehicle miles traveled (VMT) as the metric for assessing impacts. The proposed Amendments to allow for permanent street closures would not be expected to increase VMT, as use of the alternate routes to travel in and out or through the downtown will not add a measurable distance to the trip. Most vehicle trips to downtown would be accommodated in the parking along other downtown streets or in parking plazas. While it is possible that street closures could be designed to allow for partial vehicle circulation, this analysis assumes complete closure to vehicles.

There would be no increase in potential environmental effects related to transportation, circulation, or parking. The proposed Amendments are not expected to result in much if any demolition, ground disturbing, construction activities, or other construction or operation activities not contemplated in the Specific Plan and studied by the Program EIR. No increase in potential environmental effects to air quality, biological resources, cultural resources (including tribal cultural resources), geology, soils, or seismicity, greenhouse gases and climate change, hazardous materials and hazards, hydrology and water quality, noise, population and housing, and public services and utilities would result from implementation of the proposed plan Amendments. Additionally, the City, in compliance with Senate Bill 18, notified Native American Tribal Nations identified by the Native American Heritage Commission, of the proposed Amendments to allow for the tribes to consult with the City on the proposed Amendments. The City did not receive any requests for consultation.

The decision to amend the Specific Plan would not result in aesthetic impacts or land use and planning effects not contemplated in the Program EIR. The proposed Amendments are consistent with the vision and guiding principles of the Specific Plan and consistent with components of the Specific Plan studied in the certified Program EIR.

Thus, the Program EIR examined essentially the same project that is now being considered by the City through the plan Amendments. As a result, the Amendments would have no new impacts or more severe impacts than previously discussed and analyzed in the certified EIR.

Findings: The proposed changes to the Specific Plan are considered minor and will have little or no new environmental effect. No new or more severe impacts have been identified beyond those examined in the previously certified Program EIR. CEQA Guidelines Section 15162 provides that no subsequent environmental review document is needed after an EIR has been certified for a project unless the City determines on the basis of factual evidence that one of the following has occurred:

1. Substantial changes are proposed in the project which will require major revisions of the previous EIR or negative declaration due to the involvement 4 Third Addendum to El Camino Real/Downtown Specific Plan Final EIR Page K-2.21

of new significant environmental effects or a substantial increase in the severity of previously identified significant effects;

There have been no substantial changes in the Specific Plan or its circumstances since certification of the Program EIR. Similarly, there is no substantial new information that could not have been known when the Program EIR was certified. Therefore, there are no grounds for requiring additional review under CEQA Guidelines section 15162 or for the City to undertake a subsequent EIR or negative declaration.

An addendum is the appropriate documentation for these Amendments because the changes are not substantial changes and do not require major revisions to the certified Program EIR (CEQA Guidelines Section 15164). An addendum does not need to be circulated for public review. This addendum will be considered by the City in conjunction with the Program EIR when taking action on the proposed Specific Plan Amendments. 5 Third Addendum to El Camino Real/Downtown Specific Plan Final EIR Page K-2.22

PROPOSED RYANS LANE

SHORT-TERM STREET CLOSURE
October 10, 2023 City Council Meeting
Staff Presentation
K2-PRESENTATION

OVERVIEW
 Outdoor dining “streetary” program
 Recently amended Circulation Element and El Camino Real Downtown Specific Plan allow City Council to consider street closures
– Main Street and Local Access “Alley” classifications
– Amendments adopted on August 15
 Santa Cruz Avenue street closure
– Approved August 29
– 600 block closed to eastbound vehicle traffic
2 RYANS LANE STREET CLOSURE
 Short-term street closure would:
– Close a portion of street between Crane Street and Escondido Lane – Designate an outdoor dining area
– Include a 5-foot wide pathway, striped by the City, adjacent to the 772- 780 Santa Cruz Ave. building
 Short term closure would expire March 31, 2024
– City Manager may extend closure temporarily based on status of Clark’s construction
 Potential future long-term street closure
– Staff to continue to work with neighboring restaurants and businesses to identify a potential long-term closure
3 RYANS LANE STREET CLOSURE
4 RECOMMENDED ACTIONS
 Adopt a resolution approving:
– Short-term street closure of a portion of Ryans Lane (between Crane Street and Escondido Lane) to vehicles to allow for continued outdoor dining opportunities
 Draft resolution included in Attachment A
5 THANK YOU

MENLO PARK
AGENDA ITEM L-1
City Manager's Office

STAFF REPORT
City Council
Meeting Date: 10/10/2023
Staff Report Number: 23-234-CC
Study Session: Provide direction to staff on expending state award of $2.25 million for communitywide electrification
project
Recommendation
Provide direction on expending $2.25 million awarded by the California Energy Commission (CEC) that could include allocating:

1. $2.15 million to Peninsula Clean Energy (PCE) to electrify additional existing low-income single family homes in the Belle Haven neighborhood using the established Home Upgrade program, and consider expanding eligibility criteria to maximize participation levels in the neighborhood.

2. $100,000 for building electrification workforce development.

Policy Issues
The City has a 2030 Climate Action Plan (CAP) with a bold goal to reach carbon neutrality by 2030. CAP strategy No. 1 is to electrify 95% of existing buildings by 2030. Climate action is a City Council priority for fiscal year 2023-2024. In August 2021, the City Council directed staff to identify partners for funding and financing programs for existing building electrification, including a specific low-income turnkey program.

Background
The California State Budget Act of 2022 (Assembly Bill 179) appropriated $4.5 million to the City of Menlo Park for a citywide electrification project. The funds are allocated to the City by the CEC. On July 11, the City Council adopted a resolution authorizing the city manager to accept funds.

The first half of the funding was received last month (a total of $2.25 million). The remaining funds will be distributed once the city submits a progress report. The funds must be spent by June 30, 2026.

The funds were originally requested by Menlo Spark through Senator Josh Becker’s office to support lowincome whole home electrification projects in the Belle Haven neighborhood.

In June, the Environmental Quality Commission (EQC) reviewed potential options for expending the funds, and unanimously advises the City Council to:
• Partner with PCE to be the program implementer/administrator • Provide no cost home electrification for low income residents in District 1 (Belle Haven neighborhood) • Targeting single-family homeowners; and
• Requiring at least two appliances per home transitioned to electric (at minimum include replacing gas-fired water heating and gas-fired space heating/cooling), and support homeowners with a roadmap to electrification
• Establish a goal to achieve a high volume of homes
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.gov Page L-1.1

Staff Report #: 23-234-CC
• Enable a quick start program to get heating and cooling for high-need residents • Provide seed funding for existing building electrification workforce development • Provide portable resilience package (e.g., solar and battery) for power outages in District 1, residents with medical needs, and the elderly
As a result, PCE and city staff have discussed how best to implement the EQC’s advice. Additional considerations may be needed in order to expend the funds by June 30, 2026 and are described in the analysis section.

Analysis
PCE partnership and Home Upgrade program
PCE is a nonprofit electricity provider and joint-powers government agency serving all of San Mateo County with elected officials serving on its board. The City of Menlo Park is a member agency. PCE procures greenhouse gas free electricity for its communities to combat climate change.

PCE administers a Home Upgrade program that provides low-income single-family homeowners with direct installation of one electrification measure and minor home repairs at no-cost. RHA Inc. was hired as the program implementer of the Home Upgrade program through a public procurement process in 2020.

In 2024, the program will be expanding to include whole home electrification instead of just one measure.

The scale up of services for the program has resulted in PCE releasing a request for proposals (RFP) to select an implementation team made up of a program administrator and one or more installation contractors for the direct install service.

The EQC and staff advise the City Council to enter into an agreement with PCE to leverage its Home Upgrade program to electrify more homes in the Belle Haven neighborhood. PCE’s program proposal and $2.15 million budget breakdown (70% for electrification projects and 30% for customer management and administration) are included in Attachment A. As requested by Senator Josh Becker, who secured the funding, the Home Upgrade program will also require the payment of prevailing wages to provide services.

If the City Council would like to partner with PCE to administer $2.15 million of the state funds, staff would return to the City Council in early 2024 with a formal agreement to consider. This aligns with the estimated rollout of PCE’s expanded Home Upgrade program between March and June 2024.

Menlo Park Home Upgrade program
Without Menlo Park (state awarded) funding, PCE’s 2024 Home Upgrade program is estimated to electrify 40 existing low-income owner-occupied single-family homes in the Belle Haven neighborhood. With an additional $2.15 million from Menlo Park, the program could double the number of homes electrified, adding 40-60 homes. PCE is considering reserving its own funds for 40 whole-home upgrades in Menlo Park that would be used after Menlo Park’s funding has been exhausted to ensure Menlo Park receives its fair portion of PCE program funds. These estimates assume comprehensive electrification of participating homes but that will ultimately depend on owner interest.

Eligible electrification measures for qualifying homes in Belle Haven would include:

1. Heat pump space heating and cooling

2. Heat pump water heater

3. Induction cooktop/stove

4. Electric dryer
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.gov Page L-1.2

Staff Report #: 23-234-CC

5. Electrical remediation including new circuits, rewiring and panel upgrades, if needed

6. Minor energy efficiency and weatherization, if needed, such as air sealing

7. Resiliency measures for high-need customers, such as portable batteries

8. One hundred and twenty (120) or 240-volt electric vehicle (EV) outlet Additional eligibility measures specific to Menlo Park may be possible, but would need to conform to PCE’s established Home Upgrade program structure for efficient implementation and to minimize administration costs.

The primary focus of Menlo Park’s Home Upgrade program will be in the Belle Haven neighborhood.

Expending all the funds by June 30, 2026 in this neighborhood will be challenging as it relies on significantly high participation levels in a small geographic area.

Staff recommends that the City Council consider expanding PCE’s Home Upgrade program eligibility criteria for the Belle Haven neighborhood to maximize participation levels and spend funds by June 30, 2026, such as:

1. Increasing eligibility income thresholds from 80% average median income (AMI) to 120% AMI

2. Allowing renter-occupied single-family homes to participate if property owners meet certain income qualification criteria
Increase Menlo Park’s Home Upgrade eligibility criteria to from 80% to 120% AMI Currently, PCE’s Home Upgrade program provides services to homeowners with an income below 80% AMI ($149,100 for a family of four). Staff recommends that the City Council consider increasing the eligibility criteria to allow households that are below 120% AMI ($210,000 for a family of four) to participate. This can ensure maximum participation levels are reached in the Belle Haven neighborhood. It also aligns with other affordable home programs that the City administers, such as the below market rate (BMR) program that uses San Mateo County income limits (Attachment B).

The Home Upgrade over the last three years has an estimated 12% participation rate that is measured from initial successful contact of interested homeowners to completion of a project. It can take three to six months to complete a home electrification project.

Belle Haven has 1,018 single-family properties, and 751 are estimated to be owner-occupied. If every one of the homeowners was engaged with outreach, it is anticipated that 90 homes could be electrified at a 12% participation rate. However, this assumes the homeowners meet PCE’s current income qualification requirements.

About half of the census blocks with single-family homes in the Belle Haven neighborhood have an average income level of $156,188, which is above the 80% AMI threshold to qualify for PCE’s Home Upgrade program. This data also includes both owner occupied and rental single family homes. Owner occupied income levels could potentially be higher than the census data average. Given the short period to expend the state funds, it would be practical to include households that qualify for other affordable housing programs, such as Menlo Park’s BMR program. A prioritized list could be considered where lower income levels receive first priority.

Community organizations, individual commissioners, and community leaders in the Belle Haven neighborhood will be critical in supporting and facilitating high participation rates in the Home Upgrade program.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.gov Page L-1.3

Staff Report #: 23-234-CC
Allow renter-occupied single-family homes to participate Currently, rental properties are not eligible for the Home Upgrade program. Including single-family rental homes can further address equity and environmental justice disparities by providing renters that do not have ability to alter the homes they occupy access to efficient equipment that can lower utility bills, provide central air conditioning in extreme heat, and better air quality within the home.

There is an estimated 267 single-family homes that are rentals in Belle Haven. Staff recommends that the City Council consider including single-family renter occupied homes where the property owner(s) must meet certain criteria that could include:
• For a single property owner or a property owned by a couple (married or domestic partners), the maximum annual income threshold for eligibility at or below 200% AMI ($350,000) • For properties owned by multiple parties, such as partnerships or LLCs, where the income is distributed among owners, the maximum annual income threshold for each individual owner could be set at 150% AMI ($262,500).
• Ensuring electrification upgrades do not result in displacement.

PCE is currently not set up to perform income verification for rental properties, and may require the City or another third party to administer some or all aspects of income verification for single-family rentals. Staff would need to explore this further if the City Council would like to include this eligibility option.

Workforce development grant
The EQC recommended providing $100,000 in seed funding for workforce development. Developing a specialized workforce in building electrification ensures that there are qualified professionals who can design, install, and maintain electric systems in buildings. Workforce development efforts can also prioritize underserved communities by enabling access to stable and well-paying careers in a growing industry.

There are nonprofit organizations that specialize in workforce development in the Bay Area. The City could create a grant program that would award up to $100,000 for developing, enhancing or continuing to fund building electrification workforce development. The City has provided similar types of funding opportunities in the past. For example, the City offers the annual community funding grant to nonprofits organizations, and earlier this year the City released a notice of funding availability from the BMR housing funds for affordable housing projects.

If the City Council would like to pursue creating funding opportunities for building electrification workforce development, staff could provide recommendations to the EQC and the City Council on eligibility and program priorities to implement a grant program for up to $100,000 in 2024.

Alternative Options

1. The City could develop and administer its own low-income electrification program or hire another nonprofit to administer a program. There would be staff resourcing impacts in developing a request for proposal to select an organization or firm to be the program implementer and require prioritizing staff resources to manage the contractor(s). Given that the funds need to be spent by June 30, 2026, there is limited time to pursue this option.

2. The City Council could increase or decrease the funding amount for building electrification workforce development.

Impact on City Resources
The City received $2.25 million (first half of the CEC funds) to fund Menlo Park’s community electrification City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.gov Page L-1.4

Staff Report #: 23-234-CC
project. City administration, marketing, and promotion of the program are not included in the $2.25 million expenditures. The City will continue to assign high priority to this project, and there sufficient capacity and budget for fiscal year 2023-24 to continue progress on this project.

Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§15378 and 15061(b) (3) as it will not result in any direct or indirect physical change in the environment.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. PCE proposal
B. San Mateo County income limits
Report prepared by:

Rebecca Lucky, Sustainability Manager
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.gov Page L-1.5

/\ PENINSULA \ii CLEAN ENERGY -

ATTACHMENT A
Menlo Park State Funds Electrification Proposal
Background
The state of California is awarding a $4.5 million grant to the City of Menlo Park to support a citywide electrification project. In June 2023, the City’s Environmental Quality Commission (EQC) recommended partnering with Peninsula Clean Energy (PCE) as the program administrator to provide no-cost electrification for low-income single-family homeowners.

PCE is the not-for-profit official electricity provider and joint-powers agency serving all of San Mateo County, including Menlo Park, and the City of Los Banos. PCE makes significant investments in its communities to reduce greenhouse gas emissions, including investments for building electrification.

To help residents electrify their homes, PCE currently offers rebates and 0% loans for heat pump water heaters and heat pump HVAC systems to any resident of its member communities; and runs an income-qualified direct-install electrification program which provides low-income single-family homeowners with one electrification measure and minor home repairs at no-cost.

PCE is currently designing its next iteration of building electrification programs. This includes launching a one-stop-shop website with robust information, a “concierge” hotline for technical questions and support, and an expanded single-family turnkey and direct-install electrification service available to income-qualified residents at no-cost and non-income-qualified customers at a low-cost. The latter would build off PCE’s existing income-qualified direct-install offering but provide more substantive services by offering whole-home electrification at no-cost. These services are expected to launch in 2024 and PCE has released a request for proposals (RFP) to select an implementation team, made up of a program administrator and one or more installation contractors, for the turnkey and direct-install service.

As a result, PCE outlined a proposed approach to administer a portion of Menlo Park funds through an existing PCE’s direct-install electrification program called Home Upgrade. The intention is to leverage the existing program structure and to deliver on Menlo Park’s objectives, which are consistent with PCE’s objectives as well. The City proposed allocating an initial $2.15 million to PCE as the basis of the proposal which would be formalized through a contract with a mutually agreed scope of work.

Proposal
The additional funding would enable PCE to electrify more low-income single-family homes in Menlo Park than PCE’s program would do on its own. The existing direct-install program has served 200 homes with one electrification measure in PCE entire territory, 13 (6.5%) of which have been in Menlo Park. In the next phase of its program, PCE estimates serving the equivalent of 650 whole home projects in its service territory over a three-year period. Residences in Menlo Park account for approximately 6% of all residences in PCE service territory. Assuming a similar ratio, the equivalent of approximately 40 of the 650 low-income homes electrified would be in Menlo Park without the proposed added funding. With the additional $2.15 million state funding, PCE would expect to complete approximately 40 to 60 more whole home projects in Menlo Park. In order to track the homes electrified under PCE program funding versus the City’s, PCE is considering reserving funds for 40 whole-home upgrades in Menlo Park that would be used after the state funding has been exhausted.
2075 Woodside Road | Redwood City, CA | 94061 | 866.966.0110 | PenCleanEnergy.com Page L-1.6

PCE will secure all available third party electrification incentives to maximize the number of homes that can be served. The program will offer partial or full electrification thus the total number of homes served may be higher. To more efficiently manage the program and deliver a streamlined customer experience, PCE proposes that the program delivery for all participants be the same, regardless of which funds (PCE’s or the state’s) are paying for each home’s upgrades. This means that the customer journey and the services/measures offered would be the same, and the eligibility would be similar but slightly more expansive for the Menlo Park/state funds. The following describes the main program’s eligibility criteria and measures for the program:

Eligibility criteria:

1. Single-family home up to four dwelling units in PCE service territory a. For state funds, within Menlo Park’sDistrict 1, with option to expand to other Menlo Park districts in future phases of the program if program participation levels are low during after the first year of implementation.

2. Homeowner-occupied homes
a. For state funds, consider allowing renter-occupied homes with some to-bedetermined eligibility criteria for property owner

3. Has gas water heating and/or space heating and willing to replace at least one of those with electric alternatives

4. Household income below 80% of the average median income a. For state funds, up to 120% of the average median income Eligible measures:

1. Heat pump space heating and cooling

2. Heat pump water heater

3. Induction cooktop/stove

4. Electric dryer

5. Electrical remediation including new circuits, rewiring, and panel upgrades, if needed

6. Minor energy efficiency and weatherization, if needed, such as air sealing

7. Resiliency measures for high-need customers, such as portable batteries

8. EV outlet
Reporting can be provided on a monthly basis to the City to ensure that participation targets are being met in order to expend state funds by June 30, 2026. Specific details can be provided upon entering into a formal agreement with PCE.

Budget
The estimated budget below reflects a $2.15 million allocation only. More funds may be allocated to PCE at a later point. The budget below is an estimate and may be refined once PCE selects a third party implementation team through its RFP process. PCE used the following logic and assumptions for the estimates below:

1. Installation budget: Assuming an estimated average cost of $37,000 for whole-home electrification, this funding is estimated to serve the equivalent of 40 to 60 whole home upgrades, depending on the amount of third party incentives captured. Tasks covered in this budget include:
a. All materials and labor necessary to complete the work Page L-1.7

b. Contractor home assessments as required
c. Preparing and applying for building permits
d. Supporting quality assurance and addressing warranty issues e. Attending regular meetings with implementer/administrator f. Scheduling visits with homeowner
g. Invoicing

2. Customer management budget: Direct-install low-income programs require high-touch customer support. Tasks included in this budget, which would be managed by the third party implementation team selected through RFP, include:
a. Pre-screening customers via a phone call
b. Managing all customer communications for the program in all stages of the program, including responding to new customer inquiries and case management for existing customers in the pipeline
c. Enrolling customers by collecting necessary documentation and collecting participation forms signature
d. Doing a complete home assessment of the home, mostly in person but sometimes via video call
e. Analyzing the home’s energy usage to determine electrification feasibility f. Producing scope of work for each home based on a variety of factors including energy usage data, appliance age and conditions, customer preferences, and program budget
g. Oversight of contractors including reviewing their invoices and working with them to resolve any customer issues
h. Field staff and quality assurance, including site visits to approximately 10% of homes i. Applying for third party rebates available for the project to reduce PCE’s net cost j. Managing all budget tracking and invoicing for the program, including paying contractors and creating reports for PCE
k. Administrative tasks such as check in calls, monthly reporting, budget reporting, performing analysis or evaluation summary reports asked for by PCE

3. PCE overhead: overhead cost to PCE that would come with overseeing these additional funds, including:
a. Contracting with Menlo Park
b. Support any program design specific to the Menlo Park funds (e.g. renters) c. Act as the contract manager with the third party implementer d. Support any specific reporting needed for the grant
e. Marketing support for Menlo Park
Category Estimated amount ($) Percentage of total (%)
Installation budget $1,505,000 70%
Customer management $602,000 28%
PCE overhead $43,000 2%
Total $2,150,000 100%
Page L-1.8
I

ATTACHMENT B
2023 San Mateo County Income Limits
as determined by HUD - effective June 6, 2023
revised 06/29/2023
For HUD-funded programs, use the Federal Income Schedule. For State or locally-funded programs, you may use the State Income Schedule. For programs funded with both federal and state funds, use the more stringent income levels.

Please verify the income and rent figures in use for specific programs.

San Mateo County Income Limits (based on Federal Income Limits for SMC) Effective 6/6/2023 - Area median Income $175,000 (based on household of 4) Income Category
Acutely Low (15% AMI)
Extremely Low (30% AMI) *
Very Low (50% AMI) *
1 $ 18,400
$ 39,150
$ 65,250
Income Limits by Family Size ($)
2 3 4 5
$ 21,000 $ 23,650 $ 26,250 $ 28,350
$ 44,750 $ 50,350 $ 55,900 $ 60,400
$ 74,600 $ 83,900 $ 93,200 $100,700
6 $ 30,450
$ 64,850
$108,150
7 $ 32,550
$ 69,350
$115,600
$
$
$
8 34,650
73,800
123,050
Low (80% AMI) * $ 104,400 $119,300 $134,200 $149,100 $161,050 $173,000 $184,900 $ 196,850 Median (100% AMI) $ 122,500 $140,000 $157,500 $175,000 $189,000 $203,000 $217,000 $ 231,000 Moderate (120% AMI) $ 147,000 $168,000 $189,000 $210,000 $226,800 $243,600 $260,400 $ 277,200 NOTES
* 2023 State Income limits provided by State of California Department of Housing and Community Development Page L-1.9
2023 San Mateo County Income Limits
as determined by HUD, State of CA HCD, and County of San Mateo Income limits effective 06/06/2023
Please verify the income and rent figures in use for specific programs.

HUD-defined Area Median Income $175,000 (based on householdof 4). State defined median $175,000 (household of 4) due to hold harmless policy. ####
Income Limits by Family Size ($)
Income Category 1 2 3 4 5 6 7 8
Acutely Low (15% AMI) $ 18,400 $ 21,000 $ 23,650 $ 26,250 $ 28,350 $ 30,450 $ 32,550 $ 34,650 Extremely Low (30% AMI) * $ 39,150 $ 44,750 $ 50,350 $ 55,900 $ 60,400 $ 64,850 $ 69,350 $ 73,800 Very Low (50% AMI) * $ 65,250 $ 74,600 $ 83,900 $ 93,200 $ 100,700 $ 108,150 $ 115,600 $ 123,050 HOME Limit (60% AMI) * $ 78,060 $ 89,220 $ 100,380 $ 111,480 $ 120,420 $ 129,360 $ 138,240 $ 147,180 HERA Special VLI (50% AMI) *** $ 88,200 $ 100,800 $ 113,400 $ 125,940 $ 136,020 $ 146,100 $ 156,180 $ 166,260 HERA Special Limit (60% AMI) *** $ 83,640 $ 95,580 $ 107,520 $ 119,460 $ 129,060 $ 138,600 $ 148,140 $ 157,740 Low (80% AMI) * $ 104,400 $ 119,300 $ 134,200 $ 149,100 $ 161,050 $ 173,000 $ 184,900 $ 196,850 State Median (100% AMI) $ 122,500 $ 140,000 $ 157,500 $ 175,000 $ 189,000 $ 203,000 $ 217,000 $ 231,000 NOTES
See Note regarding HERA for FY2023***
See Note regarding HERA for FY2023***
Maximum Affordable Rent Payment ($)
Income Category

I
I I
I I
I I
I I
$ 2,156 $ 2,665 $ 3,188 $ 3,912 $ 4,283 HUD-published Fair Market Rents SRO *+ Studio 1-BR 2-BR 3-BR 4-BR
Extremely Low * $ 975 $ 1,045 $ 1,254 $ 1,449 $ 1,617
Very Low * $ 1,626 $ 1,742 $ 2,091 $ 2,415 $ 2,695
Low HOME Limit* $ 1,631 $ 1,748 $ 2,097 $ 2,423 $ 2,703 effective 6/15/2023; 2023 HOME Limit High HOME Limit (65%)* $ 2,101 $ 2,253 $ 2,704 $ 3,116 $ 3,456 effective 6/15/2023; 2023 HOME Limit HERA Special VLI (50% AMI) *** $ 1,837 $ 1,968 $ 2,362 $ 2,728 $ 3,043 HERA Special Limit (60% AMI) *** $ 2,205 $ 2,362 $ 2,835 $ 3,274 $ 3,652 Low** $ 2,602 $ 2,788 $ 3,346 $ 3,865 $ 4,312 CA Tax Credit Rent limits for Low and Median Income Group HUD Fair Market Rent (FMR)
Median ** $ 3,252 $ 3,484 $ 4,182 $ 4,830 $ 5,390 CA Tax Credit Rent limits for Low and Median Income Group NOTES
* Income figures provided by HUD for following San Mateo County federal entitlement programs: CDBG, HOME, ESG. ** CA Tax Credit Rent Limits for Low and Median Income Group ***
For San Mateo County, the Housing & Economic Recovery Act of 2008 (HERA) & the HUD 2010 HOME hold-harmless provision permit multifamily tax subsidy projects (MTSPs) & HOME projects placed in service before 1/1/2009 to continue to use HOME/tax credit/tax exempt bond rents based on the highest income levels that project ever operated under. Once these units are placed in service, the rents will not adjust downward should HUD establish lower incomes/rents in any subsequent year. Marketing of vacant units should be targeted to the current year's income schedule. However, HUD's Section 8 income limits are larger that those defined by Section 3009(a)(E)(ii) of the Housing and Economic Recovery Act of 2008 (Public Law 110-289). Therefore, for FY2018 no special income limits are necessary. *+ SROs with -0- or 1 of the following - sanitary or food preparation facility in unit; if 5+ SRO HOME-assisted units, then at least 20% of units to be occupied by persons with incomes up to 50% AMI.

Page L-1.10
I I
OTHER NOTES (generic)
1 Maximum affordable rent based on 30% of monthly income and all utlilites paid by landlord unless further adjusted by HUD. Utliity allowances for tenant-paid utliites may be established by Housing Authority of County of San Mateo Section 8 Program.

High HOME Limit rent set at lower of: (a) 30% of 60% AMI,or (b) FMR (HUD Fair Market Rent).

For 2011, the FMR for Studio is the lower rent.
2 Rent Calcuations - The following is the assumed family size for each unit: Studio:1 person 1-BR:1.5 persons 2-BR:3 3-BR: 4.5 4-BR:6 3 Table below provides rent guidance on appropriate income schedule to use:

Placed in Service Date Maximum Inc. Limits Schedule
On or before 12/31/2008 2018 HERA Special
1/1/2009 to 5/13/2010 2009
5/14/2010 - 5/31/2011 2012
6/1/2011 - 11/30/2011 2012
12/01/2011 - 11/30/2012 2012
12/01/2012 - 12/17/2013 2013
12/18/2013 - 03/05/2015 2014
03/06/2015 - 03/27/16 2015
03/28/2016 - 4/14/2017 2016
04/14/2017 to 3/31/18 2017
4/01/2018 - 3/31/2019 to present 2018
4/01/2019 to 4/01/2020 2019
4/01/2020 to 4/01/2021 2020
4/01/2021 to 4/17/2022 2021
4/18/2022 to 5/14/2023 2022
5/15/2023 to present 2023
Rent schedules at https://www.huduser.gov/portal/pdrdatas_landing.html for additional information as well as the various income schedules. Please also refer to https://www.treasurer.ca.gov/ctcac/2023/supplemental.asp Page L-1.11

DIRECTION ON EXPENDING STATE AWARD FOR

COMMUNITYWIDE ELECTRIFICATION PROJECT
Rebecca Lucky, Sustainability Manager
L1-PRESENTATION
 Provide direction on expending $2.25 million awarded
by the California Energy Commission (CEC)
 Consider partnering with Peninsula Clean Energy
(PCE) to allocate $2.15 million to its Home UpgradeProgram for electrification projects in the Belle Havenneighborhood  Consider allocating $100,000 for building electrification workforce development

RECOMMENDATION
2  Supports meeting Climate Action Plan (CAP) strategy No.1 to electrify existing buildings by 2030
 Aligns with previous City Council direction in 2021 to identify partners for funding and financing programs for existing buildingelectrification, including a specific low-income turnkey program  State funds for a turnkey program were requested by Menlo Spark through Senator Josh Becker office
 State appropriated $4.5 million to the City of Menlo ParkBACKGROUND 3  The first half of the funds ($2.25 million) received last month  Remaining funds will be disbursed once the City submits a progress report
 The full $4.5 million must be expended by June 30, 2026BACKGROUND CONTINUED 4  Partner with PCE to be the program implementer/administrator – Provide no cost home electrification for low income residents in District 1 (Belle Haven neighborhood)
– Target single-family homeowners; and– Require at least two appliances per home transitioned to electric (at minimum include replacing gas-fired water heating and gas-fired space heating/cooling)  Support homeowners with a roadmap to electrification Establish a goal to achieve a high volume of homes  Enable a quick start program to get heating and cooling for high-need residents
 Provide seed funding for existing building electrification workforce development
 Provide portable resilience package (e.g., solar and battery) for power outages in District 1, residents with medical needs, and the elderly

ENVIRONMENTAL QUALITY COMMISSION ADVICE
5  PCE currently implements a Home Upgrade program
– Available to low-income single-family homeowners in PCE’s territory – Provides one electrification measure at no cost– Provides minor home repairs at no cost  Program will be expanded next year to include whole
home electrification
 The program is anticipated to electrify 40 homes in
Menlo Park

PCE PARTNERSHIP
6  Providing $2.15 million to PCE’s Home Upgrade program would electrify 40 to 60 homes more homes in Menlo Park (targeting the Belle Haven neighborhood)  PCE is considering tracking funding sources to differentiate funds used under PCE’s program and Menlo Park’s specific program

MENLO PARK HOME UPGRADE PROGRAM
7  Heat pump space heating and cooling
 Heat pump water heater  Induction cooktop/stove  Electric dryer  Electrical remediation including new circuits, rewiring and panel upgrades, if needed.
 Minor energy efficiency and weatherization, if needed, such as air sealing
 Resiliency measures for high-need customers, such as portable batteries
 One hundred and twenty (120) or 240-volt electric vehicle (EV) outlet

ELIGIBLE ELECTRIFICATION MEASURES
8  Short time frame and small geographic area creates challenge to needed participation level. Consider two enhancements:

1. Increase income eligibility from 80% average median income (AMI) to 120% AMI (like the City’s below market rate housing program) – Census data shows a significant amount of single-family homes may not qualify for the program using 80% AMI

2. Include renter-occupied single family homes if property owners meet certain income qualifications and ensure upgrades do not cause displacement – 200% AMI for single/couple; 150% AMI for each individual among multiple owners

CONSIDER PROGRAM ENHANCEMENTS
9  Developing a specialized workforce has been identified as another part of the roadmap to successfully electrify existing buildings  The City Council could consider administering a grant program that would fund workforce development of up to $100,000

WORKFORCE DEVELOPMENT GRANT
10  Provide direction on expending $2.25 million awarded by the California Energy Commission (CEC)
 Consider partnering with Peninsula Clean Energy
(PCE) to allocate $2.15 million to its Home Upgrade Program for electrification projects in the Belle Haven neighborhood  Consider allocating $100,000 for building electrification workforce development

RECOMMENDATION
11 THANK YOU

MENLO PARK
AGENDA ITEM M-1
City Manager's Office

STAFF REPORT
City Council
Meeting Date:

Staff Report Number:
10/10/2023
23-232-CC
Informational Item: City Council agenda topics: October – Nov. 7, 2023 Recommendation
The purpose of this informational item is to provide the City Council and members of the public access to the anticipated agenda items that will be presented to the City Council. The Mayor and city manager set the City Council agenda so there is no action required of the City Council as a result of this informational item.

Policy Issues
In accordance with the City Council procedures manual, the Mayor and city manager set the agenda for City Council meetings.

Analysis
In an effort to provide greater access to the City Council’s future agenda items, staff has compiled a listing of anticipated agenda items, Attachment A, through Nov. 7. The topics are arranged by department to help identify the work group most impacted by the agenda item.

Specific dates are not provided in the attachment due to a number of factors that influence the City Council agenda preparation process. In their agenda management, the Mayor and city manager strive to compile an agenda that is most responsive to the City Council’s adopted priorities and work plan while also balancing the business needs of the organization. Certain agenda items, such as appeals or State mandated reporting, must be scheduled by a certain date to ensure compliance. In addition, the meeting agendas are managed to allow the greatest opportunity for public input while also allowing the meeting to conclude around 11 p.m. Every effort is made to avoid scheduling two matters that may be contentious to allow the City Council sufficient time to fully discuss the matter before the City Council.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. City Council agenda topics: October – Nov. 7, 2023
Report prepared by:

Judi A. Herren, Assistant to the City Manager/City Clerk City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Page M-1.1
ATTACHMENT A Through Nov. 7 Tentative City Council Agenda # Title Department Item type City Council action 1 Adopt a resolution to amend the salary schedule ASD Regular Adopt resolution 2 Adopt a resolution to amend the Master Fee Schedule ASD Regular/ Public Hearing Adopt resolution 3 Closed session: labor CA Closed Session No action
4 Amend BMR guidelines regarding resale of ownership units CDD Consent Adopt resolution 5 Annual conflict of interest code update (2023) CMO Consent Adopt resolution 6 Agreement with XXX to operate a weekly farmers market at Ivy Plaza as a pilot and appropriate funds CMO Regular Contract award or amend 7 City Council procedure manual update CMO Study Session Direction to staff 8 Presentation: Environmental Quality Commission update CMO Presentaiton No action 9 Proclamation: National Native American Heritage Month CMO Proclamation No action 10 Proclamation: United Against Hate Week CMO Proclamation No action 11 First read and intro of zoning ordinance amendments to facilitate existing building electrification CMO, CDD Public Hearing First read/intro ordinance 12 Second read and adopt zoning ordinance amendments to facilitate existing building electrification CMO, CDD Consent Second read/adopt ordinance 13 Adopt a resolution for Menlo Park Community Campus (MPCC) parking management plan CMO, PW Regular Adopt resolution 14 Staffing considerations to support Menlo Park Community Campus (MPCC) operations LCS Regular Adopt resolution 15 Police department quarterly update – Q3 July 2023 - September 2023 PD Informational Receive and file 16 Accept the Stormwater Master Plan PW Consent Approve 17 Five-year resurfacing plan PW Study Session Direction to staff 18 Proclamation: Ruby Bridges Walk to School Day PW Proclamation No action 19 Vision Zero Action Plan feedback PW Study Session Direction to staff 20 Vision Zero Action Plan update PW Informational No action ASD-Administrative Services CDD-Community Development
CMO- City Manager's Office LCS-Library and Community Services PD-Police
Page M-1.2
PW-Public Works

MENLO PARK
AGENDA ITEM M-2
City Manager's Office

STAFF REPORT
City Council
Meeting Date:

Staff Report Number:
10/10/2023
23-229-CC
Informational Item: Transmittal of city attorney billing Recommendation
This is an informational item and does not require City Council action.

Policy Issues
In accordance with the City Council informational requests, this staff report transmits information to the public.

Background
On Feb. 23, 2021, the City Council approved an agreement with Burke Williams Sorenson, LLP (BWS) for city attorney services.

Analysis
As requested by the City Council, the city attorney has prepared monthly summaries of billing activity (costs/fees) for legal services that could be shared with the public. This staff report transmits the summary for the month of August 2023.

Public Notice
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

Attachments
A. Billing summary – August 2023
Report prepared by:

Justin I.C. Murphy, City Manager
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Page M-2.1

ATTACHMENT A
AUGUST 2023 CITY LEGAL SERVICES - Burke, Williams & Sorensen, LLP Description Fees Costs Total Billed
GENERAL MUNICIPAL MATTERS $47,740.00 $47,740.00
REAL ESTATE, COMPLEX HOUSING, CEQA, NEPA $14,807.00 $14,807.00 HOUSING ELEMENT $9,985.50 $9,985.50
CONSTRUCTION AND COMPLEX PUBLIC WORKS $6,671.00 $6,671.00 MENLO UPTOWN $388.00 $388.00
123 INDEPENDENCE $10,379.00 $10,379.00
FACEBOOK DA $6,752.50 $6,752.50
WILLOW VILLAGE $348.00 $348.00
1350 ADAMS COURT $1,843.00 $1,843.00
1105-1165 O'BRIEN DRIVE $11,300.50 $11,300.50
MPMW AND FEES ADVICE $661.50 $661.50

SRI CAMPUS
1005 O'BRIEN
$17,266.00
$1,891.50
$17,266.00
$1,891.50

UUT CLAIM/LITIGATION

PUBLIC RECORDS ACT

CITY COUNCIL
$5,827.50
$9,322.50
$2,255.00
$5,827.50
$9,322.50
$2,255.00
980-1030 O'BRIEN $8,087.50 $8,087.50
KUNZE DOG LAWSUIT $441.00 $441.00
1305 HOOVER
80 WILLOW
$261.00
$291.00
$261.00
$291.00

CLAIMS AND JPIA LITIGATION
975 FLORENCE
$2,420.00
$2,436.00
$2,420.00
$2,436.00
CITY LEGAL EXPENSES PAID BY CITY $102,567.00
CITY LEGAL EXPENSES PAID BY DEVELOPERS $58,808.00
TOTAL $161,375.00
Page M-2.2

Menlo Park City CouncilOctober 10, 2023

Menlo Park City Council
October 10, 2023