City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
SPECIAL AND REGULAR MEETING AGENDA
Date: 1/9/2024
Time: 5:00 p.m.
Location: Zoom.us/join – ID# 832 1285 7140
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
EARLY STAFF REPORT RELEASE NOTICE
Pursuant to the requirements of the Mitigation Fee Act, the following staff report is being released 15-days in advance of the City Council meeting:
Transmittal of the annual report on the status of citywide impact fees collected as of June 30, 2023 (Staff Report #24-001-CC)
This notice is posted in accordance with Cal. Gov. Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the city website at menlopark.gov/agendas and can receive notifications of agenda postings by subscribing at menlopark.gov/subscribe. Agendas and staff reports may also be obtained by contacting the City Clerk’s Office at 650-330-6620. (Posted 12/27/2023)
Administrative Services
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov
STAFF REPORT
City Council
Meeting Date: 1/9/2024
Staff Report Number: 24-001-CC
Consent Calendar: Transmittal of the annual report on the status of citywide impact fees collected as of June 30,
2023
Recommendation
Staff recommends the City Council review the City’s Assembly Bill 1600 (AB 1600) report providing data on the revenues collected from the transportation impact, storm drainage connection and construction impact fees. The recreation in-lieu fee, heritage tree in-lieu fee, below market rate (BMR) housing in-lieu fee and community amenity in-lieu payments are not impact fees under AB 1600 but are included in this report to inform the City Council.
Policy Issues
This report does not represent any change to existing City policy and affirms the City’s intention to continue to charge these impact fees to fund projects and programs that mitigate the impact of development in the City of Menlo Park.
Background
Cities and counties often charge fees on new development to fund public improvements to mitigate the impact of development activity. These fees are commonly known as development impact fees. In 1989, the state Legislature passed AB 1600, which added §66000 et seq. to the California Government Code, commonly known as the Mitigation Fee Act.
As required by law, these fees are segregated from the general fund and accounted for in special revenue funds. Government Code Section 66001 requires that the City make available to the public information regarding development impact fees for the fiscal year within 180 days after the end of each fiscal year:
• A brief description of the fee and the fund into which the fee was deposited. • The amount of the fee.
• The associated fund’s beginning and ending balances for the fiscal year. • The total amount of fees collected and interest earned. • Identification of each public improvement on which impact fees were expended and the amount of expenditure on each improvement, including the total percentage of the cost of the public improvement that was funded with impact fees.
• Identification of the approximate date by which construction of a public improvement will commence if the local agency determined that sufficient funds have been collected to complete financing on an incomplete public improvement.
• A description of each interfund transfer or loan made from an account or fund.
Staff Report #: 24-001-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Further, Government Code §66000 et. seq. also requires that findings describing the continuing need for impact fees be made every five years specifying the intended use of any unexpended impact fees, regardless of whether the fees are committed or uncommitted. Failure to make such findings subjects the City to going through a refunding procedure. This report meets the requirements to comply with the Mitigation Fee Act.
Analysis
Transportation impact fees
Due to growth and development in the City of Menlo Park and surrounding cities and the region, increased pressure has been put on the transportation system. The purpose of the transportation impact fee is to provide adequate transportation improvements to serve cumulative development within the city. However, the fee does not replace the need for site-specific transportation improvements that may be needed to mitigate the impact of specific projects upon the city’s transportation system.
The transportation impact fee methodology was put in place effective Dec. 6, 2009, with the addition of Section 13.26 to the municipal code. In 2019, the City prepared an updated transportation impact fee nexus study which demonstrates the reasonable relationship between the amount of the fees and the purpose for which they are charged. In addition, the 2019 update set the fees for child care facilities and secondary dwelling units to $0. The current fee program became effective in February 2020, and is adjusted annually according to the Engineering News Record construction cost index. Current 2023 fees are listed below in Table 1:
Table 1: Transportation impact fee
Land use Unit 2023 fee amount*
Office Sq.Ft. $ 21.91
Research and development Sq.Ft. 9.33
Manufacturing Sq.Ft. 12.77
Warehousing Sq.Ft. 3.62
Restaurant Sq.Ft. 12.77
Retail Sq.Ft. 12.77
Single-family Dwelling
units 18,864.43
Multifamily Dwelling
units 6,358.18
Hotel Per room 11,432.98
Medical office Sq.Ft. 65.94
Child care Sq.Ft. 0
Secondary dwelling unit Dwelling
units 0
*As of June 2023, ENR Construction Cost Index % Change for San Francisco =0.1 If land use is not one of the above, use this formula: $19,054.98 * Total PM Peak Hour Trips
Staff Report #: 24-001-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov For fiscal year 2022-23, the City received total revenue of $5,414,067 ($5,351,372 in fees, $511,507 in interest earnings and other revenue, and a negative $448,812 due to unrealized loss adjustment on investments.) The unrealized loss on investments is an accounting requirement to reflect the year-end value of the investment and does not represent a cash loss, provided investments are held until maturity. For the same period, the City expended a total of $584,695 on projects eligible for funding under this revenue source. Accordingly, net revenue for the year totaled $4,829,373 and the ending balance as of June 30, 2023, is $13,657,447. Of this amount, all funds are available for use to meet current or planned projects eligible for this funding source. In the next five fiscal years, it is planned that the City will require $27,972,368 from transportation impact fees to finance needed infrastructure projects. The City Council adopted the transportation master plan in November 2020 and staff has included new projects from the master plan in the future five-year capital improvement program. As such, there exists a continued need for this fee. Detail of current year and historical financials as well as current year project expenditures are available in Attachment A.
Storm drainage connection fees
The storm drainage connection fee commenced before 1989. The fee is levied to mitigate impacts on the storm drainage system either directly or indirectly resulting from development projects. The fee does not cover all federally or regionally mandated stormwater permitting requirements imposed since 1990 under the National Pollutant Discharge Elimination System permits. There is a reasonable relationship between the fee and its use because the fee is calculated in proportion to a development’s impact on storm drain infrastructure, as measured by the number of lots, units or square footage, depending on the type of development. Storm drainage connection fees are charged for property development as shown in the City’s 2023 master fee schedule:
• Single-family – per lot $450.00
• Multifamily – per unit $150.00
• Industrial and commercial – per square foot of impervious area $0.24 For fiscal year 2022-23, the City received developer fees of $137,565, interest income of $5,280 and had negative $5,186 due to unrealized loss adjustment on investments. For the same period, the City expended a total of $67,395 on projects eligible for funding under this revenue source. Accordingly, net revenue for the year for the year totaled $70,265 and the ending balance as of June 30, 2023, is $163,714. Of this amount, all funds are available for use to meet planned projects eligible for this funding source. The City plans to use the remaining funds to support storm drain improvements identified in the citywide stormwater master plan, which identifies $12 million in improvements for the two-year storm, and an additional $27.1 million in improvements required for the ten-year storm. At this time, there still exists a continued need for this fee. Detail of current year and historical financials as well as current year project expenditures are available in Attachment B.
Recreation in-lieu fees
The recreation in-lieu fee commenced before 1989. The purpose of the fee is to provide improved and expanded recreation facilities to serve new residential uses. The fee is assessed as an option for residential developments in-lieu of providing dedication of land for new facilities. Although the fee is not required reporting under AB 1600, staff is providing a brief update here consistent with past practice. There is a reasonable relationship between the fee and its use because the fee is calculated in proportion to a development’s impact on parklands and recreational facilities, as measured by the number of units and the market value of the land. The fee is charged on new residential subdivisions as authorized under Municipal Code §15.16.020 in accordance with the Quimby Act and summarized in the City’s 2023 master fee schedule:
• Single-family (RE and R-1): $0.013 Multiplied by number of units and by market value of acreage to be Staff Report #: 24-001-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov subdivided
• Multifamily development (R-2, R-3, RLU and PD): $0.008 Multiplied by number of units and by market value of acreage to be subdivided
For fiscal year 2022-23, the City received total revenue of $109,072 ($0 in fees, $45,722 in interest income and $63,350 due to unrealized gain adjustment on investments. For the same period, the City expended a total of $333,892 on projects eligible for funding under this revenue source. Accordingly, net revenue for the year for the year totaled a negative ($224,820) and the ending balance as of June 30, 2023, is $2,598,757.
Of this amount, all funds are available for use to meet current or planned projects eligible for this funding source. In the next five fiscal years, it is planned that the City will require $4,650,779 from recreation in-lieu fees to finance needed infrastructure projects. As such, there exists a continued need for this fee. Detail of current year and historical financials as well as current year project expenditures are available in Attachment C.
Construction impact fees
The construction impact fee took effect in November 2005 and was adopted to recover the cost of repairing damage to streets caused by construction-related vehicle traffic. On Aug. 5, 2008, the City Council adopted a resolution extending this fee beyond the three-year sunset provision initially established. There is a reasonable relationship between the fee and its use because the fee is calculated in proportion to a development’s impact on city right-of-ways, as measured by the market value of the project. The fee is charged on the value of the construction project as shown in the 2023 master fee schedule:
• 0.58% of a construction project’s value
• Residential alteration and repairs, as well as all projects under $10,000, are exempt from the fee For fiscal year 2022-23, the City received total revenue of $1,772,442 ($1,757,803 in fees, $224,348 in interest income and negative $209,710 in unrealized loss adjustment on investments). For the same period, the City expended a total of $698,880 on projects eligible for funding under this revenue source.
Accordingly, net revenue for the year totaled $1,073,562 and the ending balance as of June 30, 2023, is $7,085,553. Of this amount, all funds are available for use to meet current or planned projects eligible for this funding source. In the next five fiscal years, it is planned that the City will require $10,629,729 from construction impact fees to finance needed infrastructure projects. As such, there exists a continued need for this fee. Detail of current year and historical financials as well as current year project expenditures are available in Attachment D.
Below market rate housing fees
The BMR housing program was established in 1987 to increase the housing supply for households that have very low, low- and moderate-incomes as defined by income limits set by the California Department of Housing and Community Development for San Mateo County. The primary objective is to create actual housing units rather than the equivalent cash. The BMR housing program is applicable to both residential and commercial development that meet certain criteria. There is a reasonable relationship between the fee and its use because the fee is generally equal to the City’s costs of providing affordable housing units in-lieu of the units being provided by new development. The payment of an in-lieu fee is one way to meet the BMR requirements.
Residential developers are subject to the following requirements, but may be permitted to pay an in-lieu payments for a fractional unit in certain situations:
• Residential developments of five or more units are strongly encouraged to provide a BMR unit. • Residential developments of 10 to 19 units are required to provide 10% of the housing at BMRs. • Residential developments of 20 units or more are required to provide 15% of the housing at BMRs.
Staff Report #: 24-001-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov For new commercial developments equal to or greater than 10,000 square feet that generate employment opportunities, the commercial linkage fee for fiscal year 2022-23 was established as follows:
• Group A: $21.12 per square foot of net new gross floor area for most commercial uses • Group B: $11.46 per square foot of net new gross floor area for defined uses that generate fewer employees
For fiscal year 2022-23, the City received total revenue of $6,468,854, primarily from BMR housing commercial linkage fees and interest income. For the same period, the City expended a total of $267,020 on administrative and operational costs eligible for funding under this revenue source. Accordingly, net revenue for the year totaled $6,201,834. The ending balance as of June 30, 2023, is $38,296,668. Of this amount, $9,170,447 is available after existing loans, to meet current or planned projects eligible for this funding source.
The City Council has committed use of BMR funds over the past several years, primarily through the City’s Notice of Funding Availability (NOFA) process that would reduce the available BMR fund balance once the funds are encumbered. The total amount approved for these affordable housing projects is $9,338,949. The funds for these projects will be disbursed over the next few years. It is anticipated that approved nonresidential development projects will also be paying their in-lieu payments in the next few years to help fund these future affordable housing projects. Detail of current year and historical financials as well as current year project expenditures are available in Attachment E and Attachment H.
Heritage tree in-lieu fees
The heritage tree in-lieu fee commenced July 1, 2020. Menlo Park desires to protect and preserve the scenic beauty and natural environment, prevent erosion of topsoil and sedimentation in waterways, encourage quality development, provide shade and wildlife habitat, counteract pollutants in the air and decrease wind velocities and noise. The overall goal of the heritage tree ordinance replacement requirement is to ensure continued canopy cover is maintained or increased. The City prefers the planting of replacement trees on-site, but if the property does not have space to plant replacement trees, there is an option to pay an in-lieu fee. There is a reasonable relationship between the fee and its use because the fee is equal to the City’s costs to provide trees in-lieu of those trees being provided by the fee payor. The fee is based on the value of the tree container size as listed below in Table 2 and helps support maintaining and planting public trees.
Table 2: Heritage tree in-lieu fees
Replacement tree requirement In-lieu value
One #5 container $100
One #15 container $200
One 24-inch tree box $400
One 36-inch tree box $1,200
One 48-inch tree box $5,000
One 60-inch tree box $7,000
For fiscal year 2022-23, the City received a total of $144,933 in fees. For the same period, the City expended a total of $135,243 on projects eligible for funding under this revenue source. Accordingly, net revenue for the year for the year totaled $9,690 and the ending balance as of June 30, 2023, is $429,626.
Staff Report #: 24-001-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Of this amount, all funds are available for use to meet planned projects eligible for this funding source, including tree planting. The City plans to use the remaining funds to support improvements and planting priorities to be identified in the urban forest master plan as its developed and adopted. At this time, there still exists a continued need for this fee. Detail of current year and historical financials as well as current year project expenditures are available in Attachment F.
Community amenities in-lieu payments
As a part of the approval of the 2016 General Plan update, the City created the following zoning districts:
Office (O), Life Sciences (LS) and Residential Mixed-Use (R-MU.) Regulations for bonus level development and community amenities were established in these zoning districts. In exchange for bonus level development (increased floor area ratio, density (dwelling units per acre) and/or height), an applicant is required to provide community amenities from a City Council-adopted list of community amenities in the area between Highway 101 and the San Francisco Bay. The required community amenity value is 50% of the fair market value of the additional (bonus) gross floor area above the base allowable gross floor area for a parcel or project site. In lieu of providing and constructing a community amenity from the adopted list of community amenities, applicants may choose to provide a payment in the amount of 110% of the community amenities value. The community amenities fund is used to provide community amenities in the area north of Highway 101 and The San Francisco Bay. There is a reasonable relationship between the increased intensity and/or density of bonus level development and the increased effects on the surrounding community. There is also a reasonable relationship between the community amenities in-lieu payment and its use because the required community amenities in exchange for bonus level development are intended to address identified community needs that result from the effect of increased development in the surrounding community. The adopted community amenity list includes projects that exceed the current fund balance.
The City did not receive any community amenity in-lieu payments during the 2022-23 fiscal year. In the previous fiscal year, the City received $9.4 million. Through the 2022-23 fiscal year the City had not expended any of the community amenities fund; however, the City’s 2023-24 fiscal year adopted capital improvement plan identifies $300,000 for park improvements in the Belle Haven neighborhood, including the creation of a new pocket park, which would be funded from the community amenities fund. Detail of current year and historical financials as well as current fiscal year expenditures are available in Attachment G.
Impact on City Resources
There is no impact on City resources resulting from this annual report, and this report meets the compliance requirements of the Mitigation Fee Act. Impact fees collected in 2022-23 represented $7,246,740.75. As described above, the Recreation in-lieu, BMR housing and heritage tree in-lieu fees and the community amenities in-lieu payments are not impact fees, and therefore, are not included in this total.
Environmental Review
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it will not result in any direct or indirect physical change in the environment.
Public Notice
Public notification to comply with the Mitigation Fee Act is achieved by posting the annual report at least 15 days before the meeting at which the City Council is anticipated to make required findings as outlined in the Staff Report #: 24-001-CC
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov recommendation.
Attachments
A. Transportation impact fee financial report
B. Storm drainage connection fee financial report
C. Recreation in-lieu fee financial report
D. Construction impact fee financial report
E. BMR housing fee financial report
F. Heritage tree in-lieu fee financial report
G. Community amenities fund financial report
H. Hyperlink – Oct. 10, 2023 City Council staff report:
menlopark.gov/files/sharedassets/public/v/3/agendas-and-minutes/city-council/2023- meetings/agendas/20231010-city-council-special-and-regular-agenda-packet-w-pres.pdf#page=189 Report prepared by:
Adrian B Patino, Management Analyst II
Report reviewed by:
Brittany Mello, Administrative Services Director
Rani Singh, Interim Finance and Budget Manager
City of Menlo Park
Transportation Impact Fee (TIF) Financial Report (Fund 351) Transportation Impact Fees 2018-19 2019-20 2020-21 2021-22 2022-23 Beginning balance $4,827,758 $7,339,432 $7,202,952 $6,854,689 $8,828,074 Developer Fees 2,410,325 255,091 106,028 2,675,719 5,351,372 Reimbursement to Developer - - (177,480) - -
Interest income and other revenue 404,242 197,163 115,156 180,992 511,507 Unrealized gain/(loss on investment) (371,972) (448,812) Expenditures (302,893) (588,734) (391,967) (511,353) (584,695) Non-traffic impact fee transfer - - - - -
Ending Balance $7,339,432 $7,202,952 $6,854,689 $8,828,074 $13,657,447 2022-23 Project Expenditures Total TIF
Expended Fee % Share
Construction
start date1
Haven Avenue Streetscape $108,506 100% 10/2023
Middle Avenue Caltrain Crossing Study $120,089 100% Tent. 2025 Traffic Signal Modifications* $146,492 100% 2/2022
Pierce Road Sidewalk & San Mateo Bike Route Installation $117,639 100% 3/2022 ECR Crossings Improvements $62,505 100% Tent. 2024
Transit Improvements $27,428 100% Ongoing
Transportation projects (minor) $1,609 100% Ongoing
Middle Avenue Complete Streets Study $427 100% 8/2023
Total $584,695
Future Projects Construction
start date1
TIF funding
2023-24
Funding
sources
2022-23 Funding Source
TIF Funding
2024-28
Total TIF
future needs
Middle Avenue Caltrain Crossing Study Design and Construction* Tent. 2025 5,696,290 16,130,000 Grants 9,130,000 14,826,290 Traffic Signal Modifications Ongoing 1,142,804 - Grants 1,400,000 2,542,804 Transit Improvements Ongoing 186,735 153,000 Grants - 186,735 Transportation Projects (minor) Ongoing 442,175 496,839 Measure A, General Fund 700,000 1,142,175 Haven Avenue Streetscape Improvement* 10/2023 1,542,318 798,567 Caltrans, Grants - 1,542,318 Willow Oaks Bike Connector 10/2023 500,000 - - 500,000
Willow Rd & Newbridge St Bicycle and Pedestrian Improvement* 12/2023 400,000 3,750,000 Grant 6,900,000 7,300,000 ECR Crossings Improvements* 5/2023 390,956 40,000 Grant 1,000,000 1,390,956 Middle Avenue Complete Streets Study* 8/2023 1,400,000 1,200,000 Grant - 1,400,000 Caltrain Grade Separation Tent. 2028 2,000,000 1,800,000 SMCTA Grade Separation** 15,000,000 17,000,000 47,831,278
Collected Developer Fees 2022-23
1305 O'Brien Drive $2,382,211
110 Constitution Drive $1,710,902
172 Constitution Drive $1,056,118
4055 Bohannon Drive $196,112
1021 Evelyn Street $6,029
Total $5,351,372
1 Construction start dates are shown as month and year of construction contract authorization for projects that have commenced construction. For future projects, the year construction is expected to commence is noted.
* Grant funding will be received as reimbursement, City pays for project up front with TIF funds ** Costs for next scope of work in development, SMCTA Grade Separation program will pay for 90% of Preliminary Engineering.
There were no interfund loans nor interfund transfers from impact fee to other funds this year. *Expense related to Ravenswood and Laurel Street signal modification; installation of video detection system at Willow Road and Gilbert Avenue.
ATTACHMENT A
City of Menlo Park
Storm Drainage Connection Fee Financial Report (Fund 354) Storm Drainage Connection Fees 2018-19 2019-20 2020-21 2021-22 2022-23 Beginning balance $168,480 $174,688 $160,066 $94,889 $93,449 Developer fees 2,250 6,150 900 1,440 137,565
Interest income 3,958 4,206 2,286 1,087 5,280
Unrealized gain/(loss on investment) (3,967) (5,186)
Expenditures - (24,978) (68,363) - (67,395)
Ending Balance $174,688 $160,066 $94,889 $93,449 $163,714 Storm Drainage Connection Fee Fund Expenditures Total SDCF Expended Fee % Share Construction
start date1
Trash Load Reduction Plan Development $67,395 100% 9/2022 Total $67,395
Storm Drainage Connection Fee Future Projects Construction Start date SDCF Funding
Other funding
Sources 2023-24
Funding
Source
SDCF Funding
2024-28
Trash Load Reduction Plan Development 9/2022 18,895 - - Trash Load Reduction Device Installation
2024 150,000 - -
Two-year Storm System Capital Improvements (per
2023 Stormwater Master Plan) 2026 11,500,000
General fund,
grants 500,000
Total $ 168,895 $ - $150,000
Collected Developer Fees 2022-23
141 Jefferson Drive $66,150
110 Constitution Drive $50,250
2 Meta Way $20,265
Less than $1,000, Single Family $900
Total $137,565
There were no interfund loans nor interfund transfers from impact fee to other funds this year. 1 Construction start dates are shown as month and year of construction contract authorization for projects that have commenced construction.
ATTACHMENT B
Total SDCF
future
needs
18,895
150,000
500,000
$ 668,895
City of Menlo Park
Recreation In-Lieu Impact Fee Financial Report (Fund 256) Recreation In-Lieu Impact Fees 2018-19 2019-20 2020-21 2021-22 2022-23 Beginning balance $3,745,549 $3,553,462 $2,964,040 $3,640,777 $2,823,576 Developer Fees 205,800 313,600 705,600 519,400 0
Interest income 81,234 97,406 47,547 39,653 45,722
Unrealized gain/(loss on investment) (113,244) 63,350
Expenditures (479,121) (1,000,428) (76,410) (1,263,010) (333,892) Ending balance $3,553,462 $2,964,040 $3,640,777 $2,823,576 $2,598,757 Recreation In-Lieu Fee Expenditures Total RIL
Expended Fee % Share Construction
start date1
Park Playground Equipment $45,018 100% 2023
Willow Oaks Park Improvement $288,874 100% 2023
Total $333,892 100%
Recreation In-Lieu Fee Future Projects
Start date
RIL funding
2023-24
Other funding
Sources
2023-24
Funding
Source
RIL funding
2024-28
Total RIL
future needs
Menlo Park Community Campus
Sep-21 2,629,659
4,304,683
Measure T
bonds, Water
Capital,
General Fund - 2,629,659
Park Playground Equipment Sep-23 1,303,745 50,000 General Fund - 1,303,745 Willow Oaks Park Improvements
Sep-23 717,375 3,100,000
Measure T
bonds,
General Fund - 717,375
$4,650,779 $7,454,683 $0 $4,650,779
Collected Developer Fees 2022-23
None collected $ -
1 Construction start dates are shown as month and year of construction contract authorization for projects that have commenced construction. For future projects, the year construction is expected to commence is noted.
There were no interfund loans nor interfund transfers from impact fee to other funds this year.
ATTACHMENT C
City of Menlo Park
Construction Impact Fee Financial Report (Fund 362)
Construction Impact Fee Fund 2018-19 2019-20 2020-21 2021-22 2022-23 Beginning balance $5,344,627 $7,814,172 $9,483,695 $5,120,689 $6,011,991 Developer Fees 3,655,133 2,809,763 830,634 1,435,257 1,757,803 Grants - Federal 253,522 0
Interest income and other 179,535 236,374 80,150 71,537 224,348 Unrealized gain/(loss on investment) (204,932) (209,710) Expenditures (1,365,123) (1,376,614) (5,273,790) (664,082) (698,880) Ending balance $7,814,172 $9,483,695 $5,120,689 $6,011,991 $7,085,553 Construction Impact Fee Fund
Expenditures
Total CIF
Expended Fee % Share
Construction start
date1
Street Resurfacing Project $132,275 100% July 2023
Chilco Streetscape & Sidewalk Installation2 $480,820 100% May 2019 Middlefield Road (Woodland to Ravenswood)
Street Reconstruction $19,204 100% September 2028
Operating Expenditures: 100%
Street Maintenance $66,581 100% July 2022
Total Expenditures: $698,880 100%
Construction Impact Fee Future Projects Start date Total budget 2023-24
CIF Funding
2023-24
Other
Funding
sources
2023-24
Funding
Source
CIF Funding
2024-28
Total CIF
future needs
Street Resurfacing Jul-23
8,479,946 3,379,729 5,100,217
Highway
users tax,
SB1 funds,
Measure W 3,200,000 6,579,729
Middlefield Road (Woodland to Ravenswood)
Street Reconstruction Sep-28
150,000 - 150,000 Measure W 4,050,000 4,050,000
Total $10,629,729
Collected Developer Fees 2022-23
2 Meta Way $435,000
110 Constitution Dr $238,568
1305 Obrien Dr $151,346
300 El Camino Real $116,000
2400 Sand Hill Rd $81,200
1395 Chrysler Dr $46,400
1021 Evelyn St $41,180
100 Terminal Ave $34,945
3000 Sand Hill Rd $34,395
1235 San Mateo Dr $33,206
2900 Sand Hill Rd $31,245
654 Hermosa Way $31,198
324 permits less than $29,000 each $483,121
Total $ 1,757,803
1 Construction start dates are shown as month and year of construction contract authorization for projects that have commenced construction. For future projects, the year construction is expected to commence is noted. 2 The scope of this project includes Phases 5 and 6 according to the Facebook Campus Expansion project development agreement. The expenditures shown include funds expended by the City, but do not include costs for work completed by the applicant beyond the City's contributions. 3 There were no interfund loans nor interfund transfers from impact fee to other funds this year.
ATTACHMENT D
City of Menlo Park
Below Market Rate Housing Financial Report (Fund 222)
Below Market Rate Housing Special Fund 2018-19 2019-20 2020-21 2021-22 2022-23 Beginning balance $24,669,686 $25,399,279 $31,313,226 $31,072,605 $32,094,834 Fiscal Year Activity
BMR Fees collected per City Ordinance 354,517 5,437,462 808,964 1,435,346 5,886,583 Use of Money and Property 517,831 646,128 272,111 (162,541) 582,271 Expenditures (316,267) (515,156) (924,674) (520,104) (267,020) Proceeds from the Sale of Assets - - - 446,561 -
Prior period adjustment 173,512 345,513 (478,554) (120,403) Adjustment for accounts payable 81,532 (56,630)
Ending balance $25,399,279 $31,313,226 $31,072,605 $32,094,834 $38,296,668 Adjustment for notes and interest receivable ($8,980,996) ($9,052,369) ($24,608,269) ($24,992,335) ($29,126,221) Adjusted available balance $16,418,283 $22,260,857 $6,464,336 $7,102,499 $9,170,447 Below Market Rate Housing Special Fund
Expenditures 2022-23
BMR Housing program - Administrative Costs 267,020
Total $ 267,020
Below Market Rate Housing Special Fund Future
Projects Start date 2024-28 Total
Homeownership Preservation Program (Approved) May-23 1,200,000 1,200,000 335 Pierce Road (Pending) FY24-25 3,600,000 3,600,000
Habitat for Humanity Homeownership FY24-25 2,000,000 2,000,000 MidPen Housing Veteran Housing Dec-24 2,000,000 2,000,000 Purchase of 975 Florence #8 TBD* 408,949 408,949
Rebuilding Together Peninsula Rehab Program Nov-23 180,000 180,000 $9,388,949
Collected Developer Fees 2022-23
1350 Adams $5,398,314
4055 Bohannon $341,630
1190 O'Brien $146,639
Total $ 5,886,583
*For more information please see City Council Staff Report No. 23-233-CC.
ATTACHMENT E
City of Menlo Park
Heritage Tree Fee Financial Report (Fund 211)
Heritage Tree In-lieu Fee 2020-21 2021-22 2022-23
Beginning balance $29,180 $29,180 $419,936
Fees 21,466 390,756 144,933
Expenditures 0 0 (135,243)
Ending Balance $29,180 $419,936 $429,626
Heritage Tree Fee Fund Expenditures Total
Expended Fee % Share Construction
start date1
El Camino Real Median Trees Improvements 135,243 100% 11/2021 Total $135,243
Heritage Tree Fee Future Projects Start date
HT Funding
Other
funding
Sources
2023-24
Funding
Source
Total
Urban Forest Master Plan
May-24 250,000 - - 250,000
Urban Forest Master Plan Implementation Sep-26 200,000 - - 200,000 Total $450,000
Collected Developer Fees 2022-23
2171 Clayton Dr $18,200
810 Harvard Ave $17,500
1032 Berkeley Ave $8,700
1333 Woodland Ave $7,910
Less than $7,000 $92,623
Total $144,933
1 Construction start dates are shown as month and year of construction contract authorization for projects that have commenced construction. 2 There were no interfund loans nor interfund transfers from impact fee to other funds this year.
ATTACHMENT F
City of Menlo Park
Community Amenities Fund Financial Report (Fund 369)
Community Amenities 2021-22 2022-23
Beginning balance $0 $9,405,000
Developer Payments 9,405,000 -
Expenditures - -
Ending Balance $9,405,000 $9,405,000
Community Amenities Fund Expenditures Total Expended Fee % Share Construction
start date1
Total $0
Community Amenities Fund Future Projects
Community
Amenities
Funding (2023 -
2024)
Community
Amenities
Funding (2024-
2028)
Total
Community amenity list implementation (Carbon-free
transit and enhanced transportation; communityserving retail; Energy, technology, utilities, and communication infrastructire in the Belle Haven
neighborhood; Enhanced quality of life)
$330,000 $9,075,000 $9,405,000
Total $330,000 $9,075,000 $9,405,000 *
Collected Developer Payments 2022-23
None collected -
*These totals account for a 10 percent administrative cost to adminster the community amenities fund. 1 There were no interfund loans nor interfund transfers to other funds this year.
ATTACHMENT G