City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
SPECIAL AND REGULAR MEETING MINUTES
Date: 1/23/2024
Time: Special City Council Meeting 5:00 p.m.
Regular City Council Meeting 6:00 p.m.
Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Special Session
A. Call To Order
Mayor Taylor called the meeting to order at 5:02 p.m.
B. Roll Call
Present: Combs, Nash, Taylor, Wolosin
Absent: Doerr
Staff: City Manager Justin I. C. Murphy, City Attorney Nira F. Doherty, Assistant to the City Manager/City Clerk Judi A. Herren
C. Agenda Review
None.
D. Closed Session
D1. Conference with legal counsel – existing litigation Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: James Pistorino v. City of Menlo Park (Case No. 23-CIV-05289) D2. Conference with legal counsel – existing litigation Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Joseph Johnson v. City of Menlo Park (Case No. 24-CIV-00005) D3. Conference with legal counsel – anticipated litigation Significant exposure to litigation (Paragraph (2) of subdivision (d) of Government Code §54956.9):
One potential case
Vice Mayor Combs was recused from item D3. and exited the meeting.
Regular Business
Vice Mayor Combs re-entered the meeting.
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov E. Call To Order
Mayor Taylor re-called the meeting to order at 6:17 p.m.
F. Roll Call
Present: Combs, Nash, Taylor, Wolosin
Absent: Doerr
Staff: City Manager Justin I. C. Murphy, City Attorney Nira F. Doherty, Assistant City Manager Stephen Stolte, Assistant to the City Manager/City Clerk Judi A. Herren G. Report from Closed Session
No reportable actions.
H. Public Comment
Tom McRae spoke on aquatic fees and pool safety protocols (Attachment). Youth Advisory Committee (YAC) members Jovi Wong, Ayla Karadogan and Lulu Maxcy spoke about upcoming YAC events.
I. Special Business
I1. Interviews of Planning Commission applicant (Attachment) The City Council interviewed the following Planning Commission applicants:
Jessica Beeli
J. Advisory Body Vacancies and Appointments
J1. Consider applicants and make an appointment to fill a vacancy on the Planning Commission (Staff Report #24-011-CC)
The City Council directed staff to include information on filing of statement of economic interests forms (i.e., Form 700) to the application.
Ross Silverstein spoke in support of their application.
The City Council made an appointment to fill a vacancy on the Planning Commission:
Ross Silverstein – term expiring April 30, 2025
K. Consent Calendar
K1. Accept the City Council meeting minutes for January 9, 2024 (Attachment)
K2. Waive the second reading and adopt an ordinance repealing and replacing Title 9 of the Menlo Park Municipal Code entitled “Animals” (Staff Report #24-015-CC) The City Council discussed the County’s process as it relates to matters involving “dangerous” City Council Special and Regular Meeting Minutes
January 23, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov animals and animal designations.
The City Council received clarification on adding a City Council appeal process.
City Council directed staff to return with an item for City Council direction on exploring additional City Council appeal options.
K3. Authorize the city manager to execute a consulting services agreement with the Housing Endowment and Regional Trust of San Mateo County in the amount of $94,980 for contract housing services (Staff Report #24-013-CC)
K4. Adopt a resolution authorizing the city manager to enter into a memorandum of understanding with the County of San Mateo to develop a compost quality improvement campaign (Staff Report #24-017-CC)
ACTION: Motion and second (Nash/ Wolosin), to approve the consent calendar, passed 4-0-1 (Doerr absent).
L. Public Hearing
L1. Consider and adopt a resolution amending the 2023-2031 Housing Element of the General Plan, as conditionally approved by the California Department of Housing and Community Development (Staff Report #24-009-CC) (Presentation)
Principal Planner Tom Smith and Community Development Director made the presentation (Attachment).
Mayor Taylor opened the public hearing.
Jenny Michel spoke in support of the implementation of the Housing Element. Pam Jones spoke in support of the Housing Element.
Jeremy Levine spoke in support of the Housing Element.
Mayor Taylor closed the public hearing.
The City Council received clarification on program H5.4 renter’s protection for evictions.
ACTION: Motion and second (Wolosin/ Nash), to adopt a resolution to amend the 2023-2031 Housing Element of the General Plan, as conditionally approved by the California Department of Housing and Community Development, passed 3-1-1 (Combs dissenting and Doerr absent).
M. Regular Business
M1. Waive the first reading and introduce an ordinance repealing and replacing Municipal Code Chapter 5.26 to adopt by reference in its entirety Chapter 4.98 of the San Mateo San Mateo County Ordinance Code (Staff Report #24-012-CC) (Presentation)
City Council Special and Regular Meeting Minutes
January 23, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Assistant to the City Manager/ City Clerk Judi Herren made the presentation (Attachment).
ACTION: Motion and second (Combs/ Nash), to waive the first reading and introduce an ordinance repealing and replacing Chapter 5.26 to adopt by reference in its entirety Chapter 4.98 of the San Mateo County Code of Ordinances which provides uniform countywide regulations for tobacco retailers, consolidates and clarifies definitions, enacts additional permitting requirements, and designates the County of San Mateo to administer the ordinance on behalf of the City of Menlo Park, and set the second reading of the ordinance for Feb. 13, passed 4-0-1 (Doerr absent).
N. Informational Items
N1. City Council agenda topics: February 2024 (Staff Report #24-010-CC) N2. Transmittal of city attorney billing (Staff Report #24-016-CC) N3. City Council fiscal year 2023-24 priorities work plan update (Staff Report #24-014-CC) O. City Manager Report
None.
P. City Councilmember Reports
City Councilmember Nash reported out on the Emergency Services Council meeting (Attachment).
Q. Adjournment
Mayor Taylor adjourned the meeting at 7:46 p.m.
Assistant to the City Manager/ City Clerk Judi Herren
These minutes were approved at the City Council meeting of February 13, 2024.
City Council Special and Regular Meeting Minutes
January 23, 2024
~(Ale 5~1
,,~ 4~r 1'
· p::r1, 1 171 io7>\ Emergency Action Plan (EAP)
Front desl<
1. Call 911
2. Walkie communication with
staff on the scene
3. Answer all question from
EMS
4. Wait outside by Laurel Street
for EMS
5. Escort EMS to the scene of
the emergency
Recognize Victim in Need
Survey the Scene
Activate the EAP (3 whistle blasts)
lifeguards
1. Approach the victim
2. Gain consent
3. Bring the victim to a
safe/comfortable location
4. Use PPE
5. Primary Assessment
6. Provide emergency care
7. Secondary Assessment
8. Provide additional care
9. Report, Advise, Release
Additim11al Staff (Maraage1rs/Swim
lnstrnctors/CoachesfUfeguards)
1. Make sure 911 is called
2. Bring AED/First
Aid/Backboard
3. Clear the pool
4. Assist Primary Lifeguard as
needed
5. Communicate with front desk
about the situation
6. Crowd Control ( clear
area/deck as needed)
City Council Special and Regular Meeting Minutes
January 23, 2024
Emergency Action Plans
An emergency action plan {EAP} written document detailing WHO does WHAT, WHEN in the event of an aquatic emergency. An EAP should be:
Written with copies posted in key areas for quick reference Simple and easy to follow
Practiced regularly
Designed to integrate all individuals who will be involved, including Public Safety personnel that wiil respond to your facility.
Developed for different types of emergencies. See below* **The format used to write the EAP is not as important as making sure that each responsibility is clearly assigned, and the plan is easy to follow.
*Different types of EAP that needs to be developed
1) Non-life-Threatening Emergency: suspected sprains/strains, serious lacerations and/or incisions with controlled bleeding, any questions injuries
2) life -Threatening Emergency such as: drowning, heart attack, severe bleeding, stroke, unconscious/unresponsive, etc.
3} Weather Emergency Plan: severe thunderstorm, tornado watch, Tornado warning 4) Bodily Fluids or Fecal Exposure; Fecal Accident, Vomit, Blood 5) Child Supervision: lost child, unattended child {under 12). Abducted child **Emergency Action Plan can be in 3 different forms.
1) Venn Diagrams provide a visual picture of the relationship between all individuals involved in managing an emergency.
2) List format- step by step narratives
3) Flow chart format
Duties to be defined:
Call EMS. Know the phone number and dialing instructions if other than 911 (such as dialing 9 first)
Signal for equipment/help
Clear facility of patrons or maintain surveillance
Remove or control dangerous conditions (shut off gas, electricity, etc) Control or evaluate crowds and maintain supervision of the facility Bring equipment to scene
Attend to victim and provide care
Meet EMS, unlock gates or doors
Notify parents or relatives
Obtain and secure victim's personal belongings
Gather data/write reports
Serve as spokesperson and provide information to media
City Council Special and Regular Meeting Minutes January 23, 2024 Page 6 of 21 Emergency Action Plan Examples
Courtesy of the University ofMinuesota.A..qoatics Program FACILl'l,Y.
EMERGENCY
Assessment
Is it life threatening? If so, clear the building
I
Call 911
(if appropriate)
I
Direct patrons to safety
l
Call equipment room and aquatic center office to notify them and for further assistance
l
Notify Head Lifeguards
(if unable to reach a Head Lifeguard, begin calling the people on the emergency list)
I
Fill out approrriate reports
Tum in reports to Head Lifeguard
I
Staff Briefing
Sample Only
Create a Plan for your Facility
City Council Special and Regular Meeting Minutes January 23, 2024 Page 7 of 21
DROWNING
EMERGENCY
3 Whistles - Clear the pool
Assess the scene
Secure additional assistance
Lifeguard enters the
water Bystanders - Call 911
Distressed
Swimmer
I
Assist to
safety
I
First Aid
I
Drowning
Swimmer
I
Appropriate
rescue & tow
I
CPR & First
Aid
I
EMS-Victim
to hospital
j
Notify Head Lifeguard
Call equip room &
aquatic center extension
I
Meet ambulance
I
Provide any additional
assistance as directed
by the lif~uard
(If unable to reach a Head Lifeguard begin calling the people on the emergency list)
Fill out appro~riate reportsliSample Only
I Create a Plan for your Facility
Turn in reports to Head Lifegu
I
Staff briefing and follow up counseling
City Council Special and Regular Meeting Minutes January 23, 2024 Page 8 of 21 911 CA.LL EXAMPLE
The following is a sample of the message that is hung beside each emergency phone. This sign provides directions to the appropriate emergency entrances. It also allows untrained persons provide the appropriate information to the 911 operator.
1. DIAL"911".
THIS PHONE IS
FOR
EMERGENCY
USE ONLY
2. Read the following message:
"AN AQUATIC EMEREGENCY EXISTS AT THE UNIVERSITY
AQUATIC CENTER, 1910 UNIVERSITY AVE SE. PLEASE COME
AT ONCE TO THE AQUATIC CENTER'S NORTHEAST DOOR ON
YOUR RIGHT AS YOU ENTER FROM UNIVERSITY AVE. IF
POSSIBLE, SOMEONE WILL MEET YOU THERE AND DIRECT
YOU TO THE POOL"
"THERE HAS APPARENTLY BEEN A __ INJURY."
3. REMAIN ON THE PHONE WITH THE DISPATCHER
UNTIL EMERGENCY PERSONNEL ARRIVE ON THE SCENE.
DO NOT HANG UP I Sample Only . Create a Plan for your Facility
PLEASE COMPLETE THE NECESSARY PAPERWORK AND NOTIFY THE AQUATIC DIRECTOR IMMEDIATELY AFTER THE EMERGENCY.
City Council Special and Regular Meeting Minutes January 23, 2024 Page 9 of 21
HOUSING ELEMENT UPDATE
Amendments to the Adopted 2023-2031 Housing ElementJanuary 23, 2024 L1-PRESENTATION
City Council Special and Regular Meeting Minutes January 23, 2024 Page 10 of 21 Housing Element outreach and public meetings began
in 2021
Housing Element adopted Jan. 31, 2023 HCD requested revisions in April and Aug. 2023 HCD conditionally-approved Housing Element in Dec. 2023
Planning Commission and Housing Commission
recommended adoption in Jan. 2024
BACKGROUND
2 City Council Special and Regular Meeting Minutes January 23, 2024 Page 11 of 21 Attachment F of staff report provides comprehensive list Changes since last City Council review in Oct. 2023
– Minor revision to specify potential evaluation criteria in mid-cycle review program (H1.H)
– Range of residential densities added to program for rezonings needed to meet lower-income RHNA (H4.K)
HIGHLIGHTED REVISIONS SINCE OCT. 2023
3 City Council Special and Regular Meeting Minutes January 23, 2024 Page 12 of 21 Planning and Housing Commissions and staff recommend
adoption of resolution to approve amendments
– Amended Housing Element would become effective immediately After City Council action, staff will submit Housing Element to HCD for final certification
Housing Element implementation in progress
– Recent zoning-related amendments addressed 8 programs Work on Environmental Justice and Safety Elements will continue into spring 2024
RECOMMENDATION AND NEXT STEPS
4 City Council Special and Regular Meeting Minutes January 23, 2024 Page 13 of 21
THANK YOU
City Council Special and Regular Meeting Minutes January 23, 2024 Page 14 of 21
TOBACCO RETAILER PERMIT ORDINANCE UPDATE
Judi A. Herren
M1-PRESENTATION
City Council Special and Regular Meeting Minutes January 23, 2024 Page 15 of 21 Waive the first reading and introduce an ordinance
repealing and replacing Chapter 5.26, tobacco retailer permit, to adopt Chapter 4.98 of the San Mateo County Ordinance Set second reading of the ordinance for Feb. 13RECOMMENDATION 2 City Council Special and Regular Meeting Minutes January 23, 2024 Page 16 of 21 Ordinance No. 967
– Adopted May 18, 2010
Ordinance No. 1064
– Adopted Dec. 17, 2019
San Mateo County Board of Supervisors adopted amendments to the County's Tobacco Retailer Permit Ordinance– Adopted May 2023
BACKGROUND
3 City Council Special and Regular Meeting Minutes January 23, 2024 Page 17 of 21 Provide uniform countywide regulations for tobacco retailers Authorizes the County to administer and enforce the ordinance Creates more detailed definitions Restricts new retailer operations in youth populated areas – Youth populated ex:
• School, library, park/playground, youth center, recreation facility, child-care Detailed permitting requirements for retailers and restrictions on locations of retailers
DETAIL ON COUNTY’S ORDINANCE PROVISIONS
4 City Council Special and Regular Meeting Minutes January 23, 2024 Page 18 of 21 To date:
– Mailed letters to physical addresses with tonight’s meeting details– Emailed letters with tonight’s meeting details– Included article in the Jan. 22 Weekly Digest Future:
– Mail and email second reading and adoption meeting notice on or before Feb. 9– Included article in the Feb. 12 Weekly Digest 5 TOBACCO RETAIL OUTREACH (19 TOBACCO RETAILERS)
City Council Special and Regular Meeting Minutes January 23, 2024 Page 19 of 21
THANK YOU
City Council Special and Regular Meeting Minutes January 23, 2024 Page 20 of 21 DEM Goals and Priorities
1 2
3 4
5 8
Goals
Enhance Community Resilience by Fostering a Culture of PreparednessOptimize Integrated Emergency Management by Strengthening PartnershipsAdvance Technological Integration in Emergency Management to Make Data Driven DecisionsEnsure Rapid and Effective Response and RecoveryPromote Continuous Improvement and Innovation
P-PRESENTATION
City Council Special and Regular Meeting Minutes January 23, 2024 Page 21 of 21