City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
REGULAR MEETING MINUTES
Date: 4/16/2024
Time: 6:00 p.m.
Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Regular Session
A. Call To Order
Mayor Taylor called the meeting to order at 6:01 p.m.
B. Roll Call
Present: Combs, Doerr, Nash, Taylor,
Wolosin (Remote – AB 2449 Just Cause, joined at 6:39 p.m., exited at 10:10 p.m.)
Absent: None
Staff: City Manager Justin I. C. Murphy, Assistant City Manager Stephen Stolte, City Attorney Nira F. Doherty, Deputy City Clerk Sarah Sandoval C. Agenda Review
The City Council reordered item E5. before item G1.
D. Public Comment
Michelle Huang spoke on concerns related to road safety for pedestrians and cyclists. Sahiba spoke on concerns related to road safety for pedestrians and cyclists. SOLO Aquatics representative Tom McRae spoke on concerns related to aquatics operator annual report, survey results and swimming pool lane rental fees. John Butler spoke in support of Mental Health Month and mental health awareness.
E. Presentations and Proclamations
E1. Proclamation: Affordable Housing Month (Attachment) Mayor Taylor introduced the proclamation (Attachment).
Habitat for Humanity Greater San Francisco Project Manager Robert Smith accepted the proclamation.
E2. Proclamation: Arbor Day (Attachment)
Mayor Taylor introduced the proclamation (Attachment).
E3. Proclamation: Bike Month (Attachment)
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Mayor Taylor introduced the proclamation (Attachment).
Complete Streets Commission Chair Jacqui Cebrian accepted the proclamation.
E4. Presentation: Youth Advisory Committee (YAC) (Presentation) Youth Advisory Committee members Ayla Karadogan, Abbie MacLeod, Alisha Briggs, Isabel Habibi, Antonia Millie, Jovi Wong, and Siboney Lynch made the presentation (Attachment).
F. Advisory Body Vacancies and Appointments
F1. Consider applicants and make appointments to fill vacancies on various advisory bodies (Staff Report #24-061-CC)
Deputy City Clerk Sandoval made the presentation.
Susanna Hill spoke in support of their serving on the Environmental Quality Commission. Jessica Beeli spoke in support of their serving on the Complete Streets or Housing Commission. Matthew Rascoff spoke in support of their serving on the Complete Streets Commission.
The City Council made appointments to fill vacancies on the Complete Streets, Environmental Quality, Finance and Audit, Housing, Library, Parks and Recreation and Planning Commissions:
Complete Streets Commission:
Meredith Bergin Bailey – term expiring April 30, 2028
Mathew Rascoff – term expiring April 30, 2028
Athena Ierokomos – term expiring April 30, 2026
Environmental Quality Commission:
John McKenna – term expiring April 30, 2028
Zachary Meyer – term expiring April 30, 2028
Susannah Hill – term expiring April 30, 2025
Finance and Audit Commission:
Colin Albright – term expiring April 30, 2028
Jackson Garton – term expiring April 30, 2028
Housing Commission:
Jessica Beeli – term expiring April 30, 2028
Library Commission:
Scott Shafer – term expiring April 30, 2028
Brian Westcott – term expiring April 30, 2026
Parks and Recreation Commission:
Joseph Grass – term expiring April 30, 2028
Michele Sherman – term expiring April 30, 2028
City Council Regular Meeting Minutes
April 16, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Planning Commission:
Katie Behroozi – term expiring April 30, 2028
Misha Silin – term expiring April 30, 2028
E5. Presentation: Update on Vehicle License Fee shortfall for Menlo Park (Presentation) Assistant Administrative Services Director Jared Hansen made the presentation (Attachment).
The City Council received clarification on projected shortfall estimates, advocacy efforts with the county and state representatives, budgeting ramifications, the Educational Revenue Augmentation Fund (ERAF), and next steps.
G. Study Session
G1. Direction for city-hosted community events and observances (Staff Report #24-063-CC) (Presentation)
Library and Community Services Director Sean Reinhart and Library and Community Services Manager Natalya Jones made the presentation (Attachment). Adina Levin spoke in support of City-hosted community events and in support of prioritizing diversity and inclusion for City-hosted events.
The City Council discussed the City’s responsibilities and priorities regarding events, event accessibility for all ages and abilities, standardizing sponsorships and partnerships with other organizations and waiving permit fees for events.
The City Council directed staff to collect additional information regarding budgets and staffing needs for events; prioritize City taking a lead role for events for children and youth; explore light shows as an alternative to fireworks; include an annual letter to the Mayor of Galway, Ireland sister city for St. Patrick’s Day; consider free open swim at both pools and a parade around Burgess Park for July 4; provide a suggestion box at future City events; explore new pathways for community engagement, partnerships and volunteers to support events; and return at a future with a calendar of events for the City Council consideration.
H. Consent Calendar
H1. Adopt a resolution authorizing the city manager to execute an agreement with Bigbreak LLC (DBA Chefables) in an amount not to exceed $155,000 for the delivery of food services at the Belle Haven Child Development Center for fiscal year 2024-25 (Staff Report #24-060-CC) H2. Receive and file the audit reports for the fiscal year ended June 30, 2023, and the auditor’s report on the calculations of the appropriations limit for fiscal year 2023-24 (Staff Report #24-062-CC) ACTION: Motion and second (Doerr/ Nash), to approve the consent calendar, passed unanimously.
I. Regular Business
I1. Approve the commitment of $3,600,000 Below Market Rate (BMR) housing funds for Habitat for City Council Regular Meeting Minutes
April 16, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Humanity Greater San Francisco (Habitat) proposal to acquire the property located at 335 Pierce Road for the construction of affordable, for-sale residential units (Staff Report #24-064-CC) (Presentation)
Mayor Taylor was recused and exited the meeting.
Management Analyst II Adam Patterson and Housing Manager Tim Wong made the presentation (Attachment).
The City Council received clarification on relocation and displacement policies, due diligence procedures for site acquisition, air pollution mitigation and outreach strategies for the project.
ACTION: Motion and second (Nash/ Doerr), to approve the Housing Commission recommendation to commit $3,600,000 of Below Market Rate (BMR) housing funds for the Habitat for Humanity Greater San Francisco (Habitat) proposal to acquire the property located at 335 Pierce Road for the construction of affordable, for-sale residential units, and to direct staff to return with a funding agreement for the $3.6 million commitment, passed 4-0-1 (Mayor Taylor recused).
Mayor Taylor rejoined the meeting.
I2. Introduce and waive the first reading of an ordinance setting speed limits on certain streets (Staff Report #24-065-CC) (Presentation)
Senior Transportation Engineer Kristiann Choy made the presentation (Attachment). Adina Levin spoke in support of speed limit reductions and increased signage and offered suggestions to the proposed speed limit reductions.
Randy Avalos spoke on concerns related to recent data and travel patterns and requested a map with data overlays.
Pam Jones spoke on concerns related reducing speeds on Chilco, foot traffic and bike traffic on Chilco and Hamilton, and conducting new surveys before new apartments in the Bayfront area are occupied.
Jenny Michel spoke in support of increased speed limit enforcement, raised cross walks, removal of street parking and the expansion of bike lanes.
The City Council received clarification on speed reduction laws and calculations, compliance with California Vehicle Code, process for identifying high collision corridors, data collection procedures, future studies, speed limit sign placement determinations, and considerations regarding the Vision Zero Action Plan and Neighborhood Traffic Management Program.
The City Council discussed daylighting crosswalks near school zones, additional signage needs, protected intersections, longer walk-times and other complementary measures.
The City Council directed staff to return with suggestions for additional traffic calming measures for Chilco Street, Middlefield Road, Constitution Drive, Valparaiso Avenue and Haven Avenue.
ACTION: Motion and second (Wolosin/ Combs), to introduce and waive the first reading of an ordinance setting speed limits on certain streets to go into effect July 1, 2024, in accordance with state law including modifications to the business activity district 1) expansion of Santa Cruz to Johnson, and 2) addition of Oak Grove from University to Alma, passed unanimously.
City Council Regular Meeting Minutes
April 16, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov J. Informational Items
J1. City Council agenda topics: May 1 – May 21, 2024 (Staff Report #24-066-CC) J2. Transmittal of city attorney billing (Staff Report #24-067-CC) J3. Update on the City's 2024-28 Capital Improvement Plan (Staff Report #24-068-CC) The City Council discussed the play structures at the Belle Haven Child Development Center (BHCDC) as a potential future Capital Improvement Plan (CIP) project.
K. City Manager Report
City Manager Justin Murphy reported out on Peninsula Restaurant Week and upcoming community workshops for the Environmental Justice and Safety Elements on May 2 and May 9.
L. City Councilmember Reports
City Councilmember Doerr spoke on Housing Endowment and Regional Trust (HEART) of San Mateo programs and resources for first time homebuyers and reported out on the April 13 Love Our Earth Festival event.
City Councilmember Nash spoke on a Stanford Community Resource Group meeting.
Mayor Taylor reported out on the Love Our Earth Festival and the recent police department swearing in ceremony on April 10.
M. Adjournment
Mayor Taylor adjourned the meeting at 10:18 p.m.
Deputy City Clerk Sarah Sandoval
These minutes were approved at the City Council meeting of May 7, 2024.
City Council Regular Meeting Minutes
April 16, 2024
roclamation
RECOGNIZING MAY AS AFFORDABLE HOUSING MONTH
WHEREAS, housing affordability in San Mateo County and the greater Bay Area is a critical issue and Menlo Park's housing conditions reflect many area-wide and even nationwide trends; and WHEREAS, over thirty four percent of Menlo Park households earn less than eighty percent of the San Mateo County median income and San Mateo County is the only county in the State that households need to earn more $500,000 annually to afford a median-priced home; and WHEREAS, affordable housing enhances community life, character, and vitality through the provision of adequate housing opportunities for people at all income levels; and WHEREAS, in the past year, the City has been active in the preservation and production of affordable housing in committing or expending over $5.3 million for various affordable housing activities including affordable housing development for veterans, housing rehabilitation for low income homeowners and ownership opportunities for low income households; and
WHEREAS, on March 20 the California Department of Housing and Community Development (HCD) certified the City's Housing Element which identifies how the City will accommodate over 3,000 units across all income levels and create options and incentives for a variety of housing types to meet resident needs; and
WHEREAS, the City is committed to advancing the implementation of the Housing Element in collaboration with the community and other stakeholders to provide for housing development, and committed to updating the Below Market Rate (BMR policy) to make units more affordable; and WHEREAS, Program H2.E of the Housing Element outlines an Anti-Displacement Strategy which includes robust education for tenants to connect tenants to housing supportive programs and ensure that they are aware of their rights and access legal counsel, expansions for Just Cause Eviction provisions, and the identification of new funding sources for anti-displacement efforts; and WHEREAS, on May 11 , at 1 pm, the City, as part of Affordable Housing Month, will be hosting a Housing Resources Fair in Ivy Plaza in the Belle Haven neighborhood, where the community can access information about affordable housing and housing services provided in the City.
NOW, THEREFORE, BE IT PROCLAIMED I, Cecilia Taylor, Mayor of the City of Menlo Park, hereby proclaim and celebrate May 2024 as Affordable Housing Month in Menlo Park.
(a•"'-4◄ Cecilia Taylor, M or
April 16, 2024
E1-PRESENTATION City Council Regular Meeting Minutes
April 16, 2024
rorlamation
RECOGNIZING APRIL 26, 2024 AS
NATIONAL ARBOR DAY
WHEREAS, National Arbor Day is observed on the last Friday of April each year by many states across the country for the community planting of trees; and WHEREAS, the benefits of trees as part of a stable global environment are well recognized; and WHEREAS, the special importance of trees in urban areas must be maintained to improve air quality, provide shade, prevent erosion of topsoil and sedimentation in waterways, maintain climatic balance, and decrease wind velocities; and
WHEREAS, the City of Menlo Park was historically forested by stands of oak, bay and other trees; and
WHEREAS, the preservation and planting of trees is necessary for the continued health and welfare of the citizens of this City in order to preserve the scenic beauty and historical value of trees; and WHEREAS, the City of Menlo Park is well known for its numerous and beautiful trees which truly enhance the desirability of Menlo Park to live, work and play; and WHEREAS, this is the twenty-fifth anniversary of City of Menlo Park being recognized as a member of the Arbor Day Foundation's "Tree City USA" group; and WHEREAS, the planting of three trees with Mayor Taylor, Vice Mayor Combs, and the Environmental Quality Commission symbolizes the strong relationship, values, and the historical significance of Menlo Park's trees.
NOW, THEREFORE, BE IT RESOLVED, that I, Cecilia Taylor, Mayor of the City of Menlo Park, on behalf of the City Council and City, acknowledges the plantings of two Fern pines (Afrocarpus gracilior) and one Trident maple (Acer buergerianum) at Belle Haven Child Development Center at 410 Ivy Drive on April 9 in recognition and celebration of National Arbor Day and affirm the City Council's commitment to protect and enhance Menlo Park's urban forest. c-,.:...C:-.:1r,,
Cecilia Taylo;~
April 2024
('
E2-PRESENTATION
City Council Regular Meeting Minutes April 16, 2024 Page 7 of 81 rotlamation
RECOGNIZING MAY 2024 AS BIKE MONTH
WHEREAS, National Bike Month was established in 1956 to recognize the month of May as an annual recognition of bicycling as a convenient, fun, popular, and healthy form of transportation in the United States; and
WHEREAS, the City of Menlo Park acknowledges that whether traveling to work, school, or simply running errands, bicycling is an integral commute mode in the multimodal transportation network which alleviates traffic congestion, reduces air pollution, and decreases fuel consumption; and
WHEREAS, bike-to-work, bike-to-school, and bike-to-wherever days have proven effective in promoting adults and children to bicycle and educating residents about the environmental importance of biking to work, school, or wherever regularly; and WHEREAS, the City of Menlo Park encourages both its residents and visitors to bike in order to improve air quality, reap the health benefits of cycling and to reduce overall traffic congestion; and
WHEREAS, the City of Menlo Park Safe Routes to School program encourages children to walk and bicycle to school to develop life-long skills and independence; and WHEREAS, the City of Menlo Park has repeatedly demonstrated its commitment to Vision Zero and Complete Streets by actively working to build out its biking infrastructure to enable safer travel by people of all ages and abilities; and
WHEREAS, the Bay Area will participate in the 13th Annual National Bike-to-School Day on Wednesday, May 8, 2024 and the 30th Annual Bike-to-Work/Wherever Day event on Thursday, May 16, 2024 partnering with local bicycle coalitions, public school districts, private schools, and non-profit agencies in promoting a month-long message that bicycling is a fun, healthy, and environmentally viable form of transportation.
NOW THEREFORE, BE IT PROCLAIMED that I, Cecilia Taylor, Mayor of the City of Menlo Park, on behalf of the City Council, do hereby proclaim the month of May 2024 as Bike Month in the City of Menlo Park.
Cecilia Taylor, M or
April 16, 2024
E3-PRESENTATION City Council Regular Meeting Minutes
April 16, 2024
Menlo Park Youth
Advisory Committee
Parks and Recreation Commission and City
Council Presentation
E4-PRESENTATION City Council Regular Meeting Minutes
April 16, 2024
Table of Contents
5 3
Who are we?
4 What is YAC? YAC Meetings YAC Work Plan
City Service
6 YAC Attack 2024 Planning for Flea
Market
7 1 2
10 Flea Market
Photos
11 Flea Market YAC Project Reflections & Questions
Outcomes
8 9
City Council Regular Meeting Minutes
April 16, 2024
Who are we?
President
Secretary
Ayla Karadogan
Scribes
Isabel
Habibi
Media Manager
Antonia
Mille
Treasurer
Abbie MacLeod
Recruitment Lead
Alisha Parikh-Briggs Rowan Hanley
Secretary/Reporter
Siboney Lynch Lulu Maxcy
Vice President
Jovi Wong
City Council Regular Meeting Minutes
April 16, 2024
What is the Youth Advisory
Committee?
● YAC is a group of teens who advise and respond to all matters related to the needs of youth in Menlo Park or needs raised by the Parks and Recreation Commission and city staff ● Engages the future leaders of Menlo Park by encouraging youth to take an active leadership role in the community
● Fosters greater involvement of youth in municipal government and civic affairs ● Advise city staff on activities, events and programs to meet the needs of youth and teens in the community
● We act as a bridge between local teens and city government by generating opportunities for youth
City Council Regular Meeting Minutes
April 16, 2024
YAC Meetings
● We meet once a month on Thursday, from September to May ● Discuss pertinent city issues
● Plan and arrange a YAC-sponsored city event
● Occasionally special guests attend the meetings
○ Vice Mayor Drew Combs
○ Public Works delivered a presentation and facilitated a discussion on e -bike safety and bike racks
City Council Regular Meeting Minutes
April 16, 2024
YAC Work Plan
As Ambassadors for the City of Menlo Park:
● Members attend City Council meetings
● Members volunteer for city -sponsored events
● Members listen to city staff deliver presentations and members provide feedback
● Committee presents a service project to City Council
● Committee works together to plan recruitment for the following year ● All members are given the opportunity to attend YAC Attack City Council Regular Meeting Minutes
April 16, 2024
City Council Regular Meeting Minutes
April 16, 2024
City Service
● YAC members volunteer for at least one City of Menlo Park event each year ● The City of Menlo Park hosts a wide variety of community events, celebrations, observances, cultural and educational program for all ages Events: Halloween Hoopla, Light Up the Season, Eggstravaganza City Council Regular Meeting Minutes
April 16, 2024
YAC Attack 2024
● Conference for Youth Advisory Committees across the bay ○ 150 teens from 15 different cities
● Event dedicated to empowering young professionals
○ Insightful panels, interactive workshops, networking
opportunities
● Event is held once every other year, this year was at Burlingame Community Center
● Various workshops to choose from, such as:
○ Generations day, League of Women Voters, Political
Polarization, and self defense!
City Council Regular Meeting Minutes
April 16, 2024
YAC Attack
City Council Regular Meeting Minutes
April 16, 2024
Planning Process for Our Flea Market
● Brainstormed idea in one of our first meetings and came to the unanimous decision to organize a flea market
● Planning began in October
● Contacted potential vendors by sending out interest forms to guarantee sufficient interest in our plan ○ Used this data to receive endorsement from the city
● Communicated with vendors about the logistics of Flea Market ● Advertised our event to Menlo Park and surrounding communities ● Worked as greeters, photographers, and ran the YAC Recruitment station City Council Regular Meeting Minutes
April 16, 2024
Flea Market Photos!
”I’ve feel like I’ve made
an impact; there are
many more people
who have visited my
website” Balthazar,
Vendor
“It’s been a really good
opportunity because
there’s been a lot of
foot traffic” Chloe,
Vendor
City Council Regular Meeting Minutes
April 16, 2024
Flea Market Outcomes -Attendees
388
Attendees!
City Council Regular Meeting Minutes
April 16, 2024
Flea Market Outcomes - Vendors
Vendors sold crochet
plushies, clothing,
trinkets, and more!
15 vendors
participated
City Council Regular Meeting Minutes
April 16, 2024
YAC Project
● Assist with the opening of Belle Haven Community Campus (BHCC) ● We will be leading a craft that highlights Creativebug, a new library eresource, in the Makerspace ○ YAC 2022-23 provided the Parks and Rec Commission with research to build this Makerspace
● Goal: connecting the citizens of Menlo Park to the new BHCC and highlighting library resources
City Council Regular Meeting Minutes
April 16, 2024
Our Reflections
City Council Regular Meeting Minutes
April 16, 2024
Questions?
City Council Regular Meeting Minutes
April 16, 2024
PROPERTY TAX IN-LIEU OF VEHICLE
LICENSE FEE (VLF) SHORTFALL OVERVIEW
E5-PRESENTATION City Council Regular Meeting Minutes
April 16, 2024
AGENDA
Property Taxes
K-12 School Funding
Property Tax in-lieu of Vehicle License Fee
2 City Council Regular Meeting Minutes
April 16, 2024
3 • County
• Cities
• Special
Districts
School Districts
1% General Levy
Local Property Tax Apportionment
City Council Regular Meeting Minutes
April 16, 2024
4 SchoolDistrict
B
SchoolDistrict
C
SchoolDistrict
D
K-12 School District Funding
SchoolDistrict
A
City Council Regular Meeting Minutes
April 16, 2024
5 Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid Districts
K-12 School District Funding School District
B
SchoolDistrict
C
SchoolDistrict
D
SchoolDistrict
A
City Council Regular Meeting Minutes
April 16, 2024
6 Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid Districts School District B
SchoolDistrict
C
SchoolDistrict
D
K-12 School District Funding
SchoolDistrict
A
City Council Regular Meeting Minutes
April 16, 2024
7 • County
• Cities
• Special
Districts
School Districts
1% General Levy
Education Revenue Augmentation Fund (ERAF)
City Council Regular Meeting Minutes
April 16, 2024
8 • County
• Cities
• Special
Districts
School Districts
1% General Levy
Education Revenue Augmentation Fund (ERAF)
ERAF
City Council Regular Meeting Minutes
April 16, 2024
9 Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid Districts School District B
SchoolDistrict
C
SchoolDistrict
D
K-12 School District Funding - ERAF School District
A
City Council Regular Meeting Minutes
April 16, 2024
10 Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid Districts School District D
K-12 School District Funding - ERAF School District
A
SchoolDistrict
C
SchoolDistrict
B
ERAF
ERAF
ERAF
City Council Regular Meeting Minutes
April 16, 2024
11 Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid Districts School District D
Key Factors for a School District Turning Basic Aid School District A
SchoolDistrict
C
SchoolDistrict
B
City Council Regular Meeting Minutes
April 16, 2024
12 Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid Districts School District D
Key Factors for a School District Turning Basic Aid School District A
SchoolDistrict
C
SchoolDistrict
B
City Council Regular Meeting Minutes
April 16, 2024
13 Local Control Funding Formula (LCCF)
Non-Basic Aid Districts Basic Aid Districts School District D
Key Factors for a School District Turning Basic Aid School District A
SchoolDistrict
C
SchoolDistrict
B
City Council Regular Meeting Minutes
April 16, 2024
14 Local Control Funding Formula (LCCF)
Non-Basic Aid Districts Basic Aid DistrictsSchool District D
Key Factors for a School District Turning Basic Aid School District A
SchoolDistrict
C
SchoolDistrict
B
City Council Regular Meeting Minutes
April 16, 2024
15 Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid DistrictsSchool
District
D
Key Factors for a School District Turning Basic Aid School District A
SchoolDistrict
C
ERAF School District
B
ERAF
City Council Regular Meeting Minutes
April 16, 2024
Part of budget compromise of 2004
Created State’s In-lieu VLF payment obligation to
counties and cities
– VLF no longer tied to vehicle registration collected by State VLF growth tied to local assessed value growth
IN-LIEU VEHICLE LICENSE FEE (VLF)
16 City Council Regular Meeting Minutes
April 16, 2024
17 ERAF
Local Control Funding Formula (LCFF)
Non-Basic Aid Districts Basic Aid Districts School District D
In-Lieu VLF Funding Sources
SchoolDistrict
A
SchoolDistrict
C
SchoolDistrict
B
ERAF
ERAF
City Council Regular Meeting Minutes
April 16, 2024
18 VLF InLieu
Local Control Funding Formula (LCCF)
Non-Basic Aid Districts Basic Aid Districts School District D
In-Lieu VLF Funding Sources School District
C
SchoolDistrict
B
ERAF
ERAF
ERAF
VLF InLieu
VLF InLieu
SchoolDistrict
A
City Council Regular Meeting Minutes
April 16, 2024
19 VLF
In-Lieu
Local Control Funding Formula (LCCF)
Non-Basic Aid Districts Basic Aid Districts School District D
In-Lieu VLF Funding Sources
SchoolDistrict
A
SchoolDistrict
C
SchoolDistrict
B
ERAF
ERAF
ERAF
VLF InLieu
VLF InLieu
City Council Regular Meeting Minutes
April 16, 2024
Non 20 -Basic Aid Districts Basic Aid Districts School District D
SchoolDistrict
Vehicle License Fee Shortfall
SchoolDistrict
A
SchoolDistrict
C
ERAF
40 10
ERAF
30 10
20 10
ERAF
VLF Funding Example 1:
VLF Obligation – $110M
Available Sources – $120M
SchoolDistrict
B
City Council Regular Meeting Minutes
April 16, 2024
21 Non-Basic Aid Districts Basic Aid Districts School District D
Vehicle License Fee Shortfall
SchoolDistrict
A
SchoolDistrict
B
ERAF
ERAF
SchoolDistrict
C
City Council Regular Meeting Minutes
April 16, 2024
Non-Basic Aid Districts Basic Aid Districts 22 School District D
Vehicle License Fee Shortfall
SchoolDistrict
A
SchoolDistrict
B
VLF InLieu
VLF InLieu
SchoolDistrict
C
SchoolDistrict
C
ERAF
40 10
ERAF
30 ERAF
20 10
VLF Funding Example 2:
VLF Obligation – $110M
Available Sources – $70M
Shortfall: $40M
10 City Council Regular Meeting Minutes
April 16, 2024
WHAT HAPPENS WHEN
THERE IS A VLF SHORTFALL?
The VLF Swap Statute does not specify how the State funds its in-lieu VLF obligation when the specified funding sources are insufficient to fully satisfy amounts owed to the cities and county.
If there is a shortfall, the county auditor controller files a claim with the State/DOF requesting payment to county and cities.
– Statewide, only 3 counties (and the cities within) experience VLF shortfalls: San Mateo, Alpine and Mono.
– All other 55 counties (and the cities within) receive their full annual VLF revenue amounts from the State through the funding mechanism specified in the VLF Swap Statute. Historically, the State has always made counties and cities whole by reimbursing any in-lieu VLF shortfalls through a special appropriation in the State budget. In years when the State has failed to include VLF shortfall amounts in the proposed budget, the counties and cities have relied on their state delegations to advocate for the inclusion of the reimbursement in the enacted State budget. 23 City Council Regular Meeting Minutes
April 16, 2024
Historical countywide (cities and county) VLF shortfalls and method of payment:
– Fiscal year 2011-12 = $432,286 = Funding included in Governor’s Fiscal year 2013-14 proposed budget – Fiscal year 2019-20 = $10,098,355 = Funding included in Governor’s Fiscal year 2021-22 proposed budget – Fiscal year 2020-21 = $96,051,945 = Funding included in Governor’s Fiscal year 2022-23 proposed budget – Fiscal year 2021-22 = $32,440,253 = Funding included in Legislature’s Fiscal year 2023-24 approved budget Current unpaid countywide VLF shortfalls
– Fiscal year 2022-23 = $70,020,270 = No funding in the Governor’s Fiscal year 2024-25 proposed budget – Fiscal year 2023-24 = $114,254,772 = Estimated shortfall for current year ending on June 30, 2024 Projected future countywide VLF shortfall amounts
– Future (Fiscal year 2024-25 to 2031-32) shortfall amounts estimated between $52 and $332 million per year 24 VLF SHORTFALL DATA
FOR SAN MATEO COUNTY
City Council Regular Meeting Minutes
April 16, 2024
Fiscal year 2022-23 Actual (in millions)
Fiscal year 2023-24 Estimate (in millions)
Fiscal year 2024-25 to 2031-32 Projection (in millions) Projected
Shortfall
by Agency
Fiscal year2022-23Fiscal year2023-24Fiscal year2024-25Fiscal year2025-26Fiscal year2026-27Fiscal year2027-28Fiscal year2028-29Fiscal year2029-30Fiscal year2030-31Fiscal year2031-32 Menlo Park $2 $3 $2 $3 $5 $6 $6 $7 $7 $8
All Others $68 $111 $50 $137 $186 $239 $247 $279 $261 $324 Total $70 $114 $52 $140 $191 $245 $253 $286 $268 $332
VLF SHORTFALL FOR CITY OF MENLO PARK
25 City Council Regular Meeting Minutes
April 16, 2024
THANK YOU
City Council Regular Meeting Minutes
April 16, 2024
DIRECTION FOR CITY-HOSTED EVENTS
City Council study session, April 16, 2024
G1-PRESENTATION City Council Regular Meeting Minutes
April 16, 2024
City Council Regular Meeting Minutes
April 16, 2024
3 Sept. 20, 2022, City Council study session on city hosted events (Attachment A)
Feb. 14, 2023, City Council informational update on a proposed cultural and community events grant program (Attachment B)
Feb. 13, City Council informational update with a schedule of community events planned in 2024 (Attachment C)
March 27, Parks and Recreation Commission recommended updates to the event sponsorship policy (Attachment D).
BACKGROUND
City Council Regular Meeting Minutes
April 16, 2024
4 The city’s role in hosting events based on holidays of religious origin The role of community partners in hosting events traditionally organized by the city
Any community events that City Council may wish to add, modify, remove, or transfer to community partners to organize and/or host Desired level of investment/cost in city resources and staff time to organize and host community events
Any other feedback or direction related to community events that City Council may wish to provide at this time.
DIRECTION REQUESTED
City Council Regular Meeting Minutes
April 16, 2024
THANK YOU
City Council Regular Meeting Minutes
April 16, 2024
335 PIERCE ROAD NOFA PROPOSAL
City Council - 4.16.2024
I1-PRESENTATION I1-PRESENTATION City Council Regular Meeting Minutes April 16, 2024
Approximately .36 acres located in the Belle Haven neighborhood Currently consists of a fourplex and an adjacent vacant lot Housing opportunity site #60
335 PIERCE ROAD - THE SITE
2 City Council Regular Meeting Minutes
April 16, 2024
2015 – MidPen acquired the land
January 2021 – MidPen submitted a proposal for
$3.6M as part of the 2020 NOFA process
November 2021 – City Council held a study session
Present – MidPen not moving forward; LOI executed
between MidPen and Habitat
335 PIERCE ROAD - BACKGROUND
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April 16, 2024
Habitat is negotiating with MidPen to purchase the land and will submit its own development proposal
Habitat proposal (preliminary)
– 8-10 for-sale townhomes
– 2-3 bedrooms per unit
– Affordable at the low-income level (80% AMI)
– Will follow the Habitat model
Habitat submitted a NOFA application for $3.6M in BMR funds 335 PIERCE ROAD - CURRENT STATUS
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April 16, 2024
City funding for land acquisition and pre-development costs
Habitat securing funding from several sources
– City of Menlo Park, Stanford Affordable Housing Fund, CalHome Approximate costs
– Total project cost estimate – $9.7M
– City contribution per unit – $360k (assuming10 units) – Still undergoing due diligence
FINANCIAL SUMMARY
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April 16, 2024
RELEVANT HOUSING ELEMENT POLICIES
AND PROGRAMS
6 Program/Policy Description
Program H1.E Work with Non-Profits on Housing
Policy H4.2 Housing to Address Local Housing Needs
Policy H4.3 Variety of Housing Choices
Policy H4.9 Long-Term Housing Affordability Controls
Policy H4.12 Emphasis on Affordable Housing
Policy H5.7 Opportunities for Homeownership
City Council Regular Meeting Minutes
April 16, 2024
Title text here Title text here
Table text here
PROPOSED TIMELINE & NEXT STEPS
7 Milestone Date
Housing Commission
Recommendation
4/3/2024
Return with Funding Agreement
& Close of Escrow on Property
Summer 2024
Construction Start Fall 2025
Project Completion Fall 2027
City Council Regular Meeting Minutes
April 16, 2024
Staff Recommends that the City Council approve the Housing Commission’s recommendation to commit $3,600,000 of Below Market Rate (BMR) housing funds for the Habitat for Humanity of Greater San Francisco (Habitat) proposal to acquire the property located at 335 Pierce Road for the construction of affordable, forsale residential units and to direct staff to return with a funding agreement for the $3.6 million funding commitment.
STAFF RECOMMENDATION
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April 16, 2024
THANK YOU
9 City Council Regular Meeting Minutes
April 16, 2024
INTRODUCE AND WAIVE FIRST READING OF SPEED LIMIT
ORDINANCE
APRIL 16, 2024
I2-PRESENTATION City Council Regular Meeting Minutes
April 16, 2024
Policy Context and Changes in State Law
Safety Corridors
Business Activity Districts
Next Steps
AGENDA
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April 16, 2024
CITY GOALS AND POLICIES
3 Policy Circ 1.1: Vision Zero. Eliminate traffic fatalities and reduce non-fatal collisions by 50% by 2040
Policy Circ 1. 2: Develop and implement enforcement
program
Policy Circ. 2.3: Provide “Complete Streets” context to neighborhood streets
Policy Circ. 2.5: Support a street classification system with target design speeds
City Council Regular Meeting Minutes
April 16, 2024
CALIFORNIA VEHICLE CODE (CVC)
4 Establishes the procedure and requirement for setting speed limits on all roadways
For roadways that don’t have a default speed limit “prima facie”, local jurisdiction can reduce speeds and enforce reduced speeds based on an Engineering & Traffic Survey (E&TS)
CVC 40802: E&TS is valid up to 5 years but can be
extended to 7 or 14 years with specific conditions. Without E&TS, enforcement with use of radar or other electronic devices would constitute as “speed traps” and therefore, prohibited.
City Council Regular Meeting Minutes
April 16, 2024
STATE LAW CHANGES
5 Allows further reduction of speed limits by 5 mph for safety corridors and streets with high concentration of pedestrians or bicyclists, but no more than 12.4 mph
Allows for prima facie speed limits of 20 or 25 mph in business activity districts
City Council Regular Meeting Minutes
April 16, 2024
SAFETY CORRIDOR/HIGH
CONCENTRATION OF PEDESTRIAN AND
BICYCLISTS
6 The portion of the highway has been designated a safety corridor, which is defined in the 8th revision of Caltrans Manual on Uniform Traffic Control Devices
Vision Zero Action Plan
The portion of the highway is adjacent to any land use or facility that generates a high concentration of cyclists and pedestrians, especially those from vulnerable groups such as children, seniors, persons with disabilities and the unhoused.
City Council Regular Meeting Minutes
April 16, 2024
BUSINESS ACTIVITY DISTRICT
7 Meet three out of following four conditions:
At least half of the properties facing the highway are retail or dining businesses with sidewalks allowing direct access Parking spaces are located along the highway
Traffic signals or stop signs at intervals of no more than 600 feet
Marked crosswalks that are not controlled by a stop sign or traffic signal
City Council Regular Meeting Minutes
April 16, 2024
STAFF RECOMMENDATION
8 Introduce an ordinance to:
Establish speed limits as designated on streets identified as “Safety Corridors” or streets with high concentrations of pedestrians and bicyclists
Establish 20mph speed limits on designated streets in a Business Activity District
Include speed limits for other street segments that were set by Engineering and Traffic Survey that City Council
approved in 2020.
City Council Regular Meeting Minutes
April 16, 2024
NEXT STEPS
9 Introduce ordinance tonight
Second reading scheduled for May 7
Plan to install signs in June and July
City Council Regular Meeting Minutes
April 16, 2024
THANK YOU
City Council Regular Meeting Minutes
April 16, 2024
SAFETY CORRIDOR/HIGH
CONCENTRATION OF PEDESTRIAN AND
BICYCLISTS
11 Streets Existing speed
limit
Proposed speed
limit
Alpine Road - Santa Cruz Ave to City Limits (County) 35 mph 30 mph Bay Road - Marsh Rd to Ringwood Ave 30 mph 25 mph
Bay Road - Ringwood Ave to Van Buren Rd 30 mph 25 mph
Chilco Street - Constitution Dr to Terminal Ave1 30 mph 30 mph Constitution Drive - Independence Dr to Chilco St1,2 30 mph 30 mph Middle Avenue - Olive St to University Dr 30 mph 25 mph Middle Avenue - University Dr to El Camino Real1 25 mph 25 mph Middlefield Road - City Limits (Atherton) to City Limits (Palo Alto) 35 mph 30 mph O’Brien Drive - Willow Rd to Kavanaugh Dr1,2 25 mph 25 mph O’Brien Drive - Kavanaugh Dr to University Ave1,2 25 mph 25 mph Olive Street - Santa Cruz Ave to Middle Ave1,2 25 mph 25 mph Ravenswood Ave - Laurel St to Middlefield Rd 30 mph 25 mph Sand Hill Road - Hwy 280 to Monte Rosa Dr 40 mph 35 mph Sand Hill Road - Monte Rosa Dr to Sharon Park Dr 40 mph 35 mph Sand Hill Road - Sharon Park Dr to City Limits (Palo Alto) 35 mph 30 mph Santa Cruz Avenue - City Limits (County) to Avy Ave/ Orange Ave 30 mph 25 mph Santa Cruz Avenue - Avy Ave/ Orange Ave to Olive St1 25 mph 25 mph Santa Cruz Avenue - Olive St to University Dr1 25 mph 25 mph Valparaiso Avenue - City Limits (County) to Cotton St1,3 30 mph 30 mph Valparaiso Avenue - Cotton St to El Camino Real 30 mph 25 mph 1 City Council has previously approved lower speed limits for these streets 2 Streets with high concentration of bicyclists and pedestrians 3 Contingent upon concurrence by the Town of Atherton
City Council Regular Meeting Minutes
April 16, 2024
BUSINESS ACTIVITY DISTRICT
12 Streets
Menlo Avenue - University Dr to El Camino Real
Santa Cruz Avenue - University Dr to El Camino Real
Santa Cruz Avenue - El Camino Real to Merrill St
City Council Regular Meeting Minutes
April 16, 2024
CVC REQUIREMENTS
13 Measure speed Round to nearest 5
mph
Round up
Further reduction of
5mph allowed for
specific reasons
Round down No further
reductions allowed
City Council Regular Meeting Minutes
April 16, 2024
CALIFORNIA VEHICLE CODE (CVC)
14 • CVC 627: Defines requirements of an E&TS
• Accident Report last three years
• Roadway conditions not apparent to drivers
• Speed surveys – 85th percentile speed – basis for
establishing speed limit
• Additional factors such as residential and business
density and bicycle and pedestrian safety
CVC 21400 (b) allows rounding down of 85th percentile speed but does not allow further reduction due to other factors
City Council Regular Meeting Minutes
April 16, 2024
WHY IS SPEED IMPORTANT?
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SCHOOL ZONES
16 CVC Section 22358.4
Allows local jurisdictions, by either resolution or ordinance, to reduce speed limit on portions of streets within 500 feet from school building or grounds to 15 mph
Does not require E&TS and enforceable with radar but only during when school children are present such as school
drop-off and pick-up times and lunch recess
City Council Regular Meeting Minutes
April 16, 2024