City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
SPECIAL AND REGULAR MEETING MINUTES
Date: 6/25/2024
Time: Special City Council Meeting 5:30 p.m.
Regular City Council Meeting 6:00 p.m.
Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Special Session
A. Call To Order
Vice Mayor Combs called the meeting to order at 5:32 p.m.
B. Roll Call
Present: Comb, Doerr (Remote – Brown Act), Nash, Taylor (Remote – Brown Act), Wolosin
Absent: None
Staff: City Manager Justin I. C. Murphy, Assistant City Attorney Mary Wagner, Assistant to the City Manager/City Clerk Judi A. Herren
C. Closed Session
C1. Closed session conference with labor negotiators pursuant to Government Code §54957.6 regarding labor negotiations with the Police Officers Association Attendees: City Manager Justin I.C. Murphy, Assistant City Attorney Mary Wagner, Administrative Services Director Brittany Mello, Assistant City Manager Stephen Stolte, Human Resources Manager Charla Freckmann, Legal Counsel Charles Sakai
Regular Session
Call To Order
Vice Mayor Combs called the meeting to order at 6:45 p.m.
Roll Call
Present: Comb, Doerr (Remote – Brown Act), Nash, Taylor (Remote – Brown Act), Wolosin
Absent: None
Staff: City Manager Justin I. C. Murphy, Assistant City Manager Stephen Stolte, Assistant City Attorney Mary Wagner, Assistant to the City Manager/City Clerk Judi A. Herren Report from Closed Session
No reportable action.
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov D. Agenda Review
None.
E. Presentations and Proclamations
E1. Presentation: Sequoia Healthcare District update
Sequoia Healthcare District CEO Pamela Kurtzman made the presentation (Attachment).
The City Council received clarification on homeless assistance, service areas and updating boundaries to include all of Menlo Park.
Pam Jones spoke in support of Belle Haven neighborhood access to healthcare.
F. Public Comment
Jenny Michel spoke in support of people’s right to choose healthcare options (Project 2025).
G. Consent Calendar
G1. Accept the City Council meeting minutes for May 21 and June 11, 2024 (Attachment) G2. Award an on-call construction contract to San Francisco Roofing Services Inc. for the citywide reroofing services project (Staff Report #24-116-CC) G3. Authorize the city manager to execute amendments to agreements with Casey Construction Inc. and Farallon Company Engineering for on-call emergency water system services (Staff Report #24-117-CC)
ACTION: Motion and second (Taylor/ Wolosin), to approve the consent calendar, passed unanimously.
H. Public Hearing
H1. Adopt a resolution overruling protests, ordering the improvements, confirming the diagram/area of assessment and ordering the levy and collection of assessments for Landscaping Assessment District for fiscal year 2024-25 (Staff Report #24-115-CC) Management Analyst II Joanna Chen made the presentation (Attachment).
Vice Mayor Combs opened the public hearing.
Pam Jones spoke on tree assessment rates for single family properties.
Vice Mayor Combs closed the public hearing.
The City Council received clarification on costs associated with tree assessments for future rate assessments and on city versus property owner responsibility to repair the public-right-of-ways.
City Council Special and Regular Meeting Minutes
June 25, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov ACTION: Motion and second (Wolosin/ Doerr), to adopt a resolution overruling protests, ordering the improvements, confirming the diagram/area of assessment and ordering the levy and collection of assessments, passed unanimously.
H2. Consider and adopt a resolution approving a variance to reduce the subdivision ordinance front setback requirement for an addition to an existing single-story, single-family residence at 204 Elliott Dr. (Staff Report #24-120-CC)
Senior Planner Chris Turner made the presentation (Attachment).
Vice Mayor Combs opened the public hearing.
Nelson Pedreiro spoke in support of the resolution approval and in opposition to the time and costs associated with the variance process.
Deborah Lane spoke on concerns on the municipal code requirements for setbacks. Adina Levin spoke in support of streamlining house remodel process.
Vice Mayor Combs closed the public hearing.
The City Council received clarification on future variances for 204 Elliott Dr. and similar lots.
The City Council discussed streamlining home remodel process and permitting process.
ACTION: Motion and second (Nash/ Taylor), to resolution to approve the request for a variance to reduce the subdivision ordinance front setback requirement to allow the construction of a one-story addition to an existing one-story, single-family residence in the R-1-U (Single Family Urban Residential) zoning district at 204 Elliott Dr., passed unanimously.
I. Regular Business
I1. Adopt resolutions for fiscal year 2024-25: adopting budget and capital improvement plan; establishing appropriations limit; amending salary schedule effective July 14, 2024; extending rate assistance program through June 2025; and accept award authority and bid requirements through June 2025 (Staff Report #24-121-CC)
Assistant Administrative Services Director Jared Hansen made the presentation (Attachment). James Pistorino spoke on population increase in Menlo Park compared to number of full-time equivalents (FTEs).
Katherine Dumont spoke in support of provisions, reporting requirements and audits on the Flock camera usage and budget.
Adina Levin spoke in support of the Environmental Justice Element (EJ) fund and reliance on temporary staff.
The City Council received clarification on Flock cameras policy and budget.
The City Council discussed temporary staff and FTE value, funding for EJ and providing a living wage for all employees beginning with childcare teachers.
City Council Special and Regular Meeting Minutes
June 25, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov ACTION: Motion and second (Combs/ Doerr), to adopt the following resolutions, establish award levels and bid requirements:
1. Resolution adopting fiscal year 2024-25 budget and CIP;
2. Resolution establishing the appropriations limit;
3. Resolution extending the solid waste and water rate assistance program through June 2025; and
4. Accept award memo for authority and bid requirements through June 2025, passed unanimously.
ACTION: Motion and second (Taylor/ Wolosin), to adopt a resolution amending the salary schedule effective July 14, 2024, passed 4-1 (Taylor dissenting).
I2. Waive the first reading and introduce an ordinance adding Chapter 13.32 (Wireless Facilities in the Public Right-of-Way) to Title 13 (Streets, Sidewalks and Utilities) of the Municipal Code; adopt a resolution with small wireless facilities design, siting, engineering standards; approve the use of a master license agreement template; and waive the first reading and introduce an uncodified ordinance adopting certain fees relating to the wireless facilities permit and site license fee (Staff Report #24-119-CC)
Associate Engineer Edress Rangeen made the presentation (Attachment). Michael Cintran spoke in support of the approval of small wireless facilities ordinances and resolution.
The City Council received clarification on site location and fee determinations, Federal Communications Commission (FCC) regulation, city ability to regulate site location and fees and health impacts from wireless facilities.
The City Council directed staff to provide health related materials to the public.
ACTION: Motion and second (Wolosin/ Combs), to
1. Introduce and waive further reading of an ordinance adding Chapter 13.32 (Wireless Facilities in the Public Right-of-Way) to Title 13 (Streets, Sidewalks and Utilities) of the Municipal Code, with modifications provided by staff;
2. Adopt a resolution with small wireless facilities design, siting, and engineering standards for small wireless facilities in the public right-of-way;
3. Approve the use of a master license agreement template; and
4. Introduce and waive further reading of an uncodified ordinance adopting certain fees relating to the wireless facilities permit and site license fee, with modifications provided by staff, passed 4-1 (Taylor dissenting).
J. Informational Items
J1. City Council agenda topics: July – August 2024 (Staff Report #24-118-CC) K. City Manager Report
City Manager Justin Murphy reported out on the approved fiscal year 2024-25 budget.
City Council Special and Regular Meeting Minutes
June 25, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov L. City Councilmember Reports
City Councilmember Wolosin reported out on the CalTrain Local Policymakers Group meeting.
Mayor Taylor reported out on the Open Town Hall – Palo Alto Airport survey and Association of Bay Area Governments (ABAG) meeting.
M. Adjournment
Vice Mayor Combs adjourned the meeting at 8:48 p.m.
Assistant to the City Manager/ City Clerk Judi Herren
These minutes were approved at the City Council meeting July 9, 2024.
City Council Special and Regular Meeting Minutes
June 25, 2024
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City Council Special and Regular Meeting Minutes June 25, 2024 Page 12 of 54 ϮϬϮϮͲϮϬϮϱ
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ƋƵŝƚLJĂŶĚŝŶĐůƵƐŝŽŶϮ͘ /ŶŶŽǀĂƚŝŽŶϯ͘ ŽůůĂďŽƌĂƚŝŽŶϰ͘ ŽŵŵƵŶŝĐĂƚŝŽŶƐϱ͘ ĚǀŽĐĂĐLJ City Council Special and Regular Meeting Minutes June 25, 2024 Page 13 of 54 Major Shift in Oral Health Access
NEW Dental Clinic on the horizon - $6M community investment In partnership with Ravenswood Family Health Center, we will convert the existing 525 Veterans Blvd. office building in Redwood City into a dental clinic
City Council Special and Regular Meeting Minutes June 25, 2024 Page 14 of 54 Key Takeaways
• More than a funder, a community collaborator• Filling critical health gaps – school nurses, oral health, food
insecurity, senior transportation program and many more o We fund health resources that are not funded by insurance companies, hospitals, schools, and local/state/federal governments.
We specialize in filling the gaps left by the traditional healthcare system.
City Council Special and Regular Meeting Minutes June 25, 2024 Page 15 of 54 'ŝǀĞŵĞĂĐĂůů
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City Council Special and Regular Meeting Minutes June 25, 2024 Page 16 of 54
LANDSCAPING ASSESSMENT
DISTRICTJune 25, 2024
H1-PRESENTATION
City Council Special and Regular Meeting Minutes June 25, 2024 Page 17 of 54 1982: Voters approved Measure N to form the Landscaping Assessment District (District)
1983: City established the District to provide proper street tree maintenance
1990: City added an assessment for the repair and maintenance of sidewalks, curb, gutter, and parking strips
1998: Voters approved ballot measure to increase the District fees
BACKGROUND
2 City Council Special and Regular Meeting Minutes June 25, 2024 Page 18 of 54 City street tree maintenance
– Routine maintenance every five years– Inspections, trimming, planting, and removal requests
– Funding: District and General Fund
Street sweeping services
– Funding: District and Measure M
Sidewalk, curb, gutter, and parking
strip repair and replacement program– Public right-of-way sidewalks damaged by city trees
– Funding: District and General Fund
SERVICES PROVIDED
3 City Council Special and Regular Meeting Minutes June 25, 2024 Page 19 of 54
FEE LEVELS
4 City Council Special and Regular Meeting Minutes June 25, 2024 Page 20 of 54 FISCAL YEAR 2024-25 PROPOSAL
The amount increase per single family equivalent accounts for:
– Additional tree care services to address pests and diseases– Increase in agreement costs for all three services– Annual sidewalk replacement needs and the current backlog Annual action is required by the City to continue the collection of assessments
5 Assessment Fiscal year 2023-24 rate Percent increase Fiscal year 2024-25 rate Amount increase Tree $91.38 3.0% $94.12 $2.74Sidewalk $48.82 3.0% $50.28 $1.46 City Council Special and Regular Meeting Minutes June 25, 2024 Page 21 of 54
THANK YOU
City Council Special and Regular Meeting Minutes June 25, 2024 Page 22 of 54 204 ELLIOTT DRIVE
VARIANCE
June 25, 2024
H2-PRESENTATION
City Council Special and Regular Meeting Minutes June 25, 2024 Page 23 of 54 Title 15 – Subdivision
ordinance
Applies to existing lots with a
curved frontage– Front setback - point where the lot
meets minimum lot width
SUBDIVISION ORDINANCE FRONT SETBACK REQUIREMENT
2 City Council Special and Regular Meeting Minutes June 25, 2024 Page 24 of 54 Proposed addition
– 151 sf. on right side.– Proposed front setback of ~53 feet.– Would comply with zoning ordinance standards.
204 Elliott Dr.
– Never meets minimum lot width.– Whole property is within the front setback per subdivision ordinance.
VARIANCE REQUEST
3 City Council Special and Regular Meeting Minutes June 25, 2024 Page 25 of 54 15.32 Variances - 15.32.020 Criteria for Granting
1. Will not constitute a special privilege.2. Special circumstances apply to the subject property.3. Carries out the spirit of the subdivision ordinance. Recommend approval of the varianceSUBDIVISION ORDINANCE VARIANCE FINDINGS 4 City Council Special and Regular Meeting Minutes June 25, 2024 Page 26 of 54
THANK YOU
City Council Special and Regular Meeting Minutes June 25, 2024 Page 27 of 54 FISCAL YEAR 2024-25 BUDGET ADOPTION
June 25, 2024
I1-PRESENTATION
City Council Special and Regular Meeting Minutes June 25, 2024 Page 28 of 54 AGENDA
City Council priorities Summary of budget changes Summary of 5-year forecast changes Resolution and actions Final City Council direction and adoption City Council Special and Regular Meeting Minutes June 25, 2024 Page 29 of 54 Climate action – mitigation, adaptation, and resilience Emergency and disaster preparedness Housing Safe routesCITY COUNCIL PRIORITIES 3 City Council Special and Regular Meeting Minutes June 25, 2024 Page 30 of 54
BUDGET UPDATES
City Council Special and Regular Meeting Minutes June 25, 2024 Page 31 of 54 Changes since the June 11 public hearing:
– Transfer of $576,000 to the General Capital Improvement Program Fund for the pavement slurry seal project
– Transfer of $1.75 million to the General Capital Improvement Program Fund to support the Capital Improvement Plan (CIP)
– Projected operating surplus of $806,701
FISCAL YEAR 2023-24GENERAL FUND YEAR-END PROJECTION
5 Fiscal year 2023-24
General Fund year-end projection
Projected surplus as of June 11 $3,132,701Transfer for pavement slurry seal project (576,000)Transfer to support the CIP (1,750,000)Projected surplus $806,701 City Council Special and Regular Meeting Minutes June 25, 2024 Page 32 of 54 Changes since the June 11 public hearing:
– Creation of the Environmental Justice Program Implementation Fund– Transfer of $1 million from the Bayfront Mitigation Fund to the Environmental Justice Program Implementation Fund
FISCAL YEAR 2024-25PROPOSED BUDGET UPDATES
6 City Council Special and Regular Meeting Minutes June 25, 2024 Page 33 of 54 Menlo Park Police Officers’ Association negotiations
and memorandum of understanding updates
Appropriation of funding from the Environmental
Justice Program Implementation Fund as projects are brought to City Council
ANTICIPATED BUDGET AMENDMENTS DURING THE FISCAL YEAR
7 City Council Special and Regular Meeting Minutes June 25, 2024 Page 34 of 54
GENERAL FUND
FIVE-YEAR FORECAST
City Council Special and Regular Meeting Minutes June 25, 2024 Page 35 of 54 Includes the transfers of $576,000 and $1.75 million
Fiscal year 2023-24 surplus projected to be $806,701 Total fund balance trends downward from $34.6 million in the proposed fiscal year 2024-25 budget to $4.5 million in fiscal year 2029-30 forecast Emergency Contingency Reserve (15% minimum policy level) – Falls below the minimum in fiscal year 2026-27– No longer funded in fiscal year 2028-29 Economic Stabilization Reserve (20% minimum policy level) – Falls below the minimum in fiscal year 2028-29
GENERAL FUNDFIVE-YEAR FORECAST
9 City Council Special and Regular Meeting Minutes June 25, 2024 Page 36 of 54 GENERAL FUND RESERVE:
EMERGENCY CONTINGENCY
10 -
2,000,000 4,000,000 6,000,000 8,000,000
10,000,000 12,000,000 14,000,000 16,000,000
2023-24
Year-End
2024-25
Budget
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
Emergency Contingencies Policy Level (15% min)
City Council Special and Regular Meeting Minutes June 25, 2024 Page 37 of 54 GENERAL FUND RESERVE:
ECONOMIC STABILIZATION
11 -
2,000,000 4,000,000 6,000,000 8,000,000
10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 2023-24
Year-End
2024-25
Budget
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
Economic Stabilization Policy Level (20% min)
City Council Special and Regular Meeting Minutes June 25, 2024 Page 38 of 54
RESOLUTIONS
City Council Special and Regular Meeting Minutes June 25, 2024 Page 39 of 54 Adoption of the fiscal year 2024-25 budget and capital improvement plan– Formally appropriates funds and allows expenditures during the fiscal year– Establishes the Environmental Justice Program Implementation Fund– Authorizes payments up to the budget amount for certain items Salary schedule amendments
– Approves updates to the salary schedule pursuant to current memorandum of understandings
– Effective beginning the first full pay period following July 1
RESOLUTIONS
13 City Council Special and Regular Meeting Minutes June 25, 2024 Page 40 of 54 Rate assistance program
– Promotes equity and helps low-income households cover basic living expenses– Extends the rate assistance program for solid waste and water utilities through June 30, 2025
Award authority
– Establishes the award authority, bid requirements, and approving authority for fiscal year based on an annual inflationary factor
– No changes from the prior year
RESOLUTIONS
14 City Council Special and Regular Meeting Minutes June 25, 2024 Page 41 of 54 Provide final direction on the proposed fiscal year 2024-25 budget Adopt proposed resolutionsCITY COUNCIL ACTION
15 City Council Special and Regular Meeting Minutes June 25, 2024 Page 42 of 54
THANK YOU
City Council Special and Regular Meeting Minutes June 25, 2024 Page 43 of 54
WAIVE THE FIRST READING AND INTRODUCE ORDINANCES
ON WIRELESS FACILITIES IN THE PUBLIC RIGHT-OF-WAYJune 25, 2024 I2-PRESENTATION
City Council Special and Regular Meeting Minutes June 25, 2024 Page 44 of 54
RECOMMENDATION
Staff recommends that the City Council: Introduce and waive further reading of an Ordinance, adding Chapter 13.32 Small Wireless Facilities In the Public Right-ofWay to Title 13 Streets, Sidewalks and Utilities with the following modification to Section 13.32.050(B)(2ii) Wireless Facilities Permit – Application:
– Detailed site and engineering plan for the proposed Small Wireless Facility installation, including all related equipment necessary for its operation signed and stamped by a licensed or registered engineer that depict all the existing and proposed improvements, equipment and conditions related to the proposed project; and Adopt a resolution with small wireless facilities design, siting and engineering standards; and Approve the use of a master license agreement template; and Introduce and waive further reading of an uncodified ordinance adopting certain fees relating to the wireless facilities permit and site license fee with the following modification:
– Required deposit $5,000 per application; and
Find adoption of ordinances and resolution exempt from review under the California Environmental Quality Act Guidelines §15061(b)(3). 2
City Council Special and Regular Meeting Minutes June 25, 2024 Page 45 of 54 On Nov. 16, 2021, the City Council held a study session and provided staff direction to develop an ordinance and template master license agreement to regulate small wireless facilities. On March 12, the City Council received an Informational Item on small wireless facilities.
BACKGROUND
3 City Council Special and Regular Meeting Minutes June 25, 2024 Page 46 of 54 A small cell consists of an
antenna and radio equipment
Operate at low power and low
frequency
Transmit data between
wireless devices
Mounted on streetlights, traffic
signals, or power polls
Shorter coverage (up to 1,500
ft.) than larger macro sites
4 BACKGROUND WHAT ARE SMALL CELLS?
Small cell site Macro cell site
City Council Special and Regular Meeting Minutes June 25, 2024 Page 47 of 54
PROPOSED PERMITTING
PROCESS, DESIGN, AND FEES
New small wireless facilities permit
– One application per small wireless facility– Review for completion and compliance with requirements and proposed Design, siting, and engineering standards
– Permit fee would be based on the City’s costs of service (time and materials) Right of way work will be subject to encroachment permit – special Master license agreement
– Would be imposed upon a licensee for use of City owned structures– For use, maintenance, repair, damages, insurance and liability coverage– $270 annual site license fee 5 City Council Special and Regular Meeting Minutes June 25, 2024 Page 48 of 54 6 PROPOSED DESIGN, SITING AND ENGINEERING STANDARDS
Antenna Height and Volume• Not to exceed 3 cubic feet. The maximum height of any antenna plus shroud or cantenna shall not exceed five (5) feet above the height of the pole.
Location• Located so as not to cause any
physical obstruction
• Setback a minimum of 18 inches
from the front of a curb
Equipment/Utility boxes• Related equipment or accessory equipment shall be located underground to the extent feasible. • When above-ground, shall be
enclosed within a structure, and shall not exceed a height of five feet and a total footprint of 15 square feet, setback a min of 18’’ from face of curb • Equipment on poles must be higher
than 10’ above the drivable road surface
Color • Mesa Brown or match with the
primary background
Concealment• All Small Wireless Facilities must be
Concealed to the maximum extent feasible
Signage • Include signage that accurately
identifies basic contact and facility/site information
• No ads
Lighting • No artificial lights except for GPS
indicator lights or when either specifically required by the Federal Aviation Administration (FAA) or another government agency, or when the Small Wireless Facility is located on a Pole intended for lighting.
Noise • Compliance with applicable noise
limitations under the City of Menlo Park Municipal Code. Antenna height and
volume
Accessory equipment Location Color Concealment Signage Lighting Noise City Council Special and Regular Meeting Minutes June 25, 2024 Page 49 of 54
EXISTING UTILITY
POLE
7 City Council Special and Regular Meeting Minutes June 25, 2024 Page 50 of 54
STREETLIGHT POLE
8 City Council Special and Regular Meeting Minutes June 25, 2024 Page 51 of 54
RECOMMENDATION
Staff recommends that the City Council: Introduce and waive further reading of an Ordinance, adding Chapter 13.32 Small Wireless Facilities In the Public Right-ofWay to Title 13 Streets, Sidewalks and Utilities with the following modification to Section 13.32.050(B)(2ii) Wireless Facilities Permit – Application:
– Detailed site and engineering plan for the proposed Small Wireless Facility installation, including all related equipment necessary for its operation signed and stamped by a licensed or registered engineer that depict all the existing and proposed improvements, equipment and conditions related to the proposed project; and Adopt a resolution with small wireless facilities design, siting and engineering standards; and Approve the use of a master license agreement template; and Introduce and waive further reading of an uncodified ordinance adopting certain fees relating to the wireless facilities permit and Site License Fee with the following modification:
– Required deposit: $5,000 per application; and
Find adoption of ordinances and resolution exempt from review under the California Environmental Quality Act Guidelines §15061(b)(3). 9
City Council Special and Regular Meeting Minutes June 25, 2024 Page 52 of 54
NEXT STEPS
A second reading and adoption is tentatively scheduled for the City Council meeting July 9.
Effective 30 days after passage an adoption.
10 City Council Special and Regular Meeting Minutes June 25, 2024 Page 53 of 54
THANK YOU
City Council Special and Regular Meeting Minutes June 25, 2024 Page 54 of 54