City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
REGULAR MEETING MINUTES
Date: 8/27/2024
Time: 6:00 p.m.
Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Regular Session
A. Call To Order
Mayor Taylor called the meeting to order at 6:05 p.m.
B. Roll Call
Present: Combs, Doerr, Nash, Taylor
Absent: Wolosin
Staff: City Manager Justin I. C. Murphy, Assistant City Manager Stephen Stolte, City Attorney Nira F. Doherty, Assistant to the City Manager/City Clerk Judi A. Herren C. Agenda Review
The City Council reordered the agenda moving items G1. before E1.
D. Public Comment
Greg Conlon spoke on their experience on the Town of Atherton Rail Committee. Leah Rogers spoke in support of the West Menlo Triangle annexation. Kevin Kranan spoke in support of the approved Housing Element and impacts to currently approved projects.
Greg Faris with donated time from Andrea Beylen and Robert Faris spoke in support of the West Menlo Triangle annexation (Attachment).
Jenny Michel spoke on suicide prevention month in September. John Butler spoke on suicide prevention month in September (Attachment). Henry Riggs spoke on maintenance issues brought to staff in years past (Attachment). Menlo Spark Executive Director Brian Schmidt spoke on full electrification for affordable housing in San Mateo County.
Hauke Schmidt spoke in support of the West Menlo Triangle annexation. Regine Schmidt spoke in support of the West Menlo Triangle annexation. Ethan Edwards spoke in support of the West Menlo Triangle annexation Ron Snow spoke in support of the West Menlo Triangle annexation. Ray Mueller spoke in support of the West Menlo Triangle annexation.
The City Council received clarification on the status of the West Menlo Triangle annexation.
The City Council reordered the agenda.
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov G. Public Hearing
G1. Consider a City Council call-up of the Planning Commission’s approval of a use permit and architectural control permit to demolish an existing service station and construct a new service station, including a convenience store and car wash for Chevron, and a use permit to allow concurrent sale of beer and wine for off-premises consumption (Type 20 Alcoholic Beverage Control License) with motor vehicle fuel and 24-hour operations for the fueling pumps and limited 24-hour operations for the convenience store in the C-2-S (Neighborhood Commercial, Special) zoning district at 1399 Willow Rd. (Staff Report #24-150-CC) Vice Mayor Combs was recused and exited the meeting.
Call-up requester Mayor Taylor made a presentation.
Senior Planner Chris Turner made a presentation (Attachment). Pam Jones spoke on concerns to the Environmental Justice and Safety Elements and pending updates to heritage tree ordinance and impacts of the removal of trees for the project. Marlene Santoya spoke on concerns to the neighboring residents from the construction of the project and community engagement and in support of removing the alcohol permit. Dennis spoke on concerns to the neighboring residents from the construction of the project and community engagement and suggested alternatives to the Hamilton Avenue reconfiguration.
The City Council received clarification on mitigation measures for impacted residents.
The City Council discussed the engagement with Chevron (applicant) and members of the public, additional opportunities for community engagement and the tree canopy.
ACTION: Motion and second (Nash/ Taylor), to adopt a resolution denying a City Council call-up and modifying the Planning Commission's approval of a use permit and architectural control permit to construct a new service station, including a fueling pump canopy, convenience store, and drive-through carwash and a use permit for 24-hour operation of the fueling station and limited 24-hour operation of the convenience store and to remove the approval of the use permit for the concurrent sale of beer and wine between 6 a.m. and 10 p.m. in the C-2-S (neighborhood commercial district, special) zoning district of a project located at 1399 Willow Rd, 3-0 (Combs recused and Wolosin absent).
The City Council took a recess at 7:32 p.m.
The City Council reconvened at 7:35 p.m.
Vice Mayor Combs rejoined the meeting.
E. Study Session
E1. Review and provide feedback on the affordable housing on City-Owned Downtown Parking Lots Feasibility Study and guidance on the next steps to implement Housing Element program H4.G (Staff Report #24-151-CC)
Principal Planner Tom Smith made the presentation (Attachment).
City Council Regular Meeting Minutes
August 27, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Jenny Michel spoke in support of the Housing Element and affordable housing on City-owned downtown parking lots.
Cheeky Monkey Owner Anna Chow spoke in support of downtown vibrancy and consideration of businesses and their need for parking and access for deliveries. Ruby O. spoke in support of affordable housing in downtown Menlo Park. Menlo Together representative Adina Levin spoke in support of affordable housing on Cityowned downtown parking lots and studying parking and parking management. Ernesto Reyes spoke on concerns to City infrastructure for the needs of additional housing. Pam Jones spoke in support of affordable housing on City-owned downtown parking lots and development of parking structures in parallel.
Jeff Schmidt spoke in support of accelerating the process through a request for qualifications (RFQ).
Randy Avalos spoke on concerns regarding the sale of public land to private organizations. Bruce Naegel spoke on concerns to infrastructure from additional housing and electric vehicle (EV) charging for multifamily.
Karen Grove spoke in support of affordable housing on City-owned downtown parking lots and clarifying that developers should be encouraged to utilize the City’s affordable housing overlay (AHO).
The City Council received clarification on Surplus Land Act exemption types, re-pavement of parking plazas timeline, current area median income (AMI) for San Mateo County, surplus land designation in relation to leasing/selling City-owned land, developer solicitation methods, pocket parks and resident accessibility to greenspace and funding and development phasing options.
The City Council discussed concerns on removal of parking, business community impacts, transfer of public land to private land, AMI limit options and requirements, developers with experience in community outreach (both residents and businesses), smaller scale projects completion timeline and retaining parking near Santa Cruz Avenue for retailers.
The City Council directed a disposition process moving forward with Surplus Land Act “exemption A,” interest in maintaining parking for residents, employees and downtown shoppers as part of the request for proposals, highlighting and seeking partner with experience in community outreach and involvement with specialty development on these sites and generating as many affordable units as possible.
The City Council took a recess at 9:12 p.m.
The City Council reconvened at 9:24 p.m.
F. Consent Calendar
F1. Accept the City Council meeting minutes for August 12 and 13, 2024 (Attachment)
F2. Adopt a resolution updating the event sponsorship policy (Staff Report #24-142-CC)
F3. Adopt resolutions authorizing staff to submit applications to the San Mateo County Transportation Authority for Measures A & W Pedestrian and Bicycle Program (Staff Report #24-147-CC)
City Council Regular Meeting Minutes
August 27, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov The City Council discussed seeking funds for city projects.
F4. Adopt a resolution authorizing staff to submit an application to the San Mateo County Transportation Authority for Measure A Alternative Congestion Relief and Measure W Transportation Demand Management Program Funding (Staff Report #24-144-CC) ACTION: Motion and second (Doerr/ Combs), to approve the consent calendar, 4-0 (Wolosin absent).
H. Regular Business
H1. Adopt a resolution to amend the 2030 climate action plan to include an implementation scope of work for 2025-2030 (Staff Report #24-149-CC)
Sustainability Manager Rachael Londer made the presentation (Attachment). Menlo Spark Executive Director Brian Schmidt spoke in support of adopting an energy performance standard for new construction.
Jeff Schmidt spoke in support of the scope of work.
Susannah Hill spoke in support of the scope of work.
John McKenna spoke in support of Climate Action Plan (CAP) strategy No. 1 Option 2. Bruce Naegel spoke in support of CAP strategy No. 1 Option 2 and frequently measured goals. Angela Evans spoke in support of CAP strategy No. 1 Option 2. Adina Levin spoke in support of CAP strategy No. 1 Option 2 and the correlation between buildings and traffic and transportation.
The City Council received clarification on 2025 State code effective date and implications to the city, cost analysis, performance model, rewiring homes related to Option 1 for Action 1.1, timeline, sea level rise funding from commercial properties, and an interest in additional bike racks.
The City Council discussed City/County Association of Governments (C/CAG) committee vacancies, the Dumbarton bus express hours, EV city fleets, engaging community on biking with a bike share program, approaches across other cities, pursuing performance energy code and school considerations.
The City Council directed engaging community on biking with a bike share program and exploring bike, car and scooter shares under Strategy 4.10.
ACTION: Motion and second (Doerr/ Nash), to adopt a resolution to amend the 2030 climate action plan to include an implementation scope of work for 2025-2030, and directing staff to pursue Option 1 pre-wiring, review the 2025 State code for potential amendment opportunities, include the bike, car and scooter shares under Strategy 4.10 and safe routes for all, 4-0 (Wolosin absent).
ACTION: By acclamation, the City Council extended the meeting past 11 p.m.
H2. Adopt a resolution to approve the successor agreement between the City of Menlo Park and the Menlo Park Police Officers’ Association expiring Aug. 31, 2027 (Staff Report #24-140-CC) Administrative Services Director Brittany Mello made a presentation.
City Council Regular Meeting Minutes
August 27, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov ACTION: Motion and second (Combs/ Doerr), to adopt resolution to approve the successor agreement between the City of Menlo Park and the Menlo Park Police Officers' Association expiring Aug. 31, 2027, and appropriate the additional funds from unassigned General Fund balance in the fiscal year 2024-25 budget, 4-0 (Wolosin absent).
H3. Adopt a resolution to approve amendments to the Management Compensation Plan document for unrepresented management classifications effective Sept. 8, 2024 (Staff Report #24-145-CC) Administrative Services Director Brittany Mello made a presentation.
ACTION: Motion and second (Nash/ Combs), to adopt resolution to approve amendments to the Management Compensation Plan document for unrepresented management positions effective Sept. 8, 2024, 4-0 (Wolosin absent).
H4. Adopt a resolution to amend the salary schedule effective Sept. 8, 2024 (Staff Report #24-146-CC)
Administrative Services Director Brittany Mello made a presentation.
The City Council discussed updating child care teacher wages.
ACTION: Motion and second (Nash/ Combs), to adopt a resolution to approve the following amendments to the City of Menlo Park salary schedule effective Sept. 8, 2024:
1. Salary adjustments related to the successor memorandum of understanding (MOU) between the City and the Menlo Park Police Officers' Association;
2. Corresponding salary adjustments to the Menlo Park Police Sergeants' Association to retain a set salary differential with POA as required by the PSA MOU; and
3. Salary adjustments related to the unrepresented management group, 3-1 (Taylor dissenting and Wolosin absent).
I. Informational Items
I1. City Council agenda topics: September 2024 (Staff Report #24-148-CC) I2. Police department quarterly update – Q2 April – June 2024 (Staff Report #24-141-CC) (Informe de Personal #24-141-CC)
I3. Tesla police patrol vehicle pilot update (Staff Report #24-143-CC) J. City Manager Report
City Manager Justin Murphy reported on the conclusion of the 2024 summer concert series, Belle Haven Community Campus (BHCC) and Burgess campus pool open house and the opening of fall recreation class registration.
K. City Councilmember Reports
City Councilmember Doerr reported out on meeting with resident Greg Faris related to the Triangle annexation.
City Council Regular Meeting Minutes
August 27, 2024
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Councilmember Nash reported out on Peninsula Clean Energy (PCE) meeting.
Mayor Taylor commended Environmental Quality Commission (EQC) members and staff work on the CAP and CAP implementation.
L. Adjournment
Mayor Taylor adjourned the meeting at 11:16 p.m.
Assistant to the City Manager/ City Clerk Judi Herren
These minutes were approved at the City Council meeting September 24, 2024.
City Council Regular Meeting Minutes
August 27, 2024
Triangle Annexation
Greg Faris
2042 Santa Cruz Avenue, Menlo Park
August 27, 2024
D-FARIS PRESENTATION
City Council Regular Meeting Minutes August 27, 2024 Page 7 of 93 Where is the Triangle?
https://www.menlopark.org/DocumentCenter/View/23339/G2-20191105-West-Menlo-Triangle-Annexation-and-Annexat i
Policy
-CC
Triangle
City Council Regular Meeting Minutes August 27, 2024 Page 8 of 93 Where is the Triangle?
https://www.menlopark.org/DocumentCenter/View/23339/G2-20191105-West-Menlo-Triangle-Annexation-and-Annexati o
Policy-CC
City Council Regular Meeting Minutes August 27, 2024 Page 9 of 93 What is to be annexed?
https://www.menlopark.org/DocumentCenter/View/15706
City Council Regular Meeting Minutes August 27, 2024 Page 10 of 93 Annexation Timeline
• June 2014 First meetings with City staff about Triangle annexation• June 2015 Formal application to City for Triangle annexation, neighbors paid $7,000• Sept 10, 2015 Formal application to LAFCo, neighbors paid $3,000 • https://www.smcgov.org/lafco/update-lafco-file-no-15-07-proposed-annexation-west-menlo-triangle-city-menlo-park-8-5-2016 • Oct 10, 2017 First City Council Study Session on Triangle annexation • https://menlopark.org/AgendaCenter/ViewFile/Agenda/_10102017-2983 • Nov 5, 2019 Second City Council Study Session on Triangle annexation • https://menlopark.org/AgendaCenter/ViewFile/Agenda/_11052019-3351 • Aug 27, 2024 City has still not acted on Triangle annexation City Council Regular Meeting Minutes August 27, 2024 Page 11 of 93 Advantages to Annexation
• Safer streets for everyone• Better tree protection, benefitting everyone• Local law enforcement, ultimately benefitting everyone
• Triangle residents will be able to run for
office and vote in the city we live in, Menlo Park
City Council Regular Meeting Minutes August 27, 2024 Page 12 of 93 Disadvantages of Current
Situation• The Triangle is neither in the city, nor,
practically, in the county
• We are surrounded by the city
• We abut the city on all three sides and all three corners• 60% of our border is with the city • As a result, neither the City nor the County is
serving us well
• Menlo Park is losing tax revenue
City Council Regular Meeting Minutes August 27, 2024 Page 13 of 93 Nine Years is Too Long
• Fulfilling city services in a timely manner is
a fundamental obligation of city government
• Not being Menlo Park residents is not a reason
to deny us becoming Menlo Park residents
• The Stanford annexation was approved in three
months
• https://www.smcgov.org/lafco/item-4-lafco-file-no-17-09- annexation-stanford-lands-city-menlo-parkpdf
• https://www.almanacnews.com/news/2017/09/27/menlo-park-councilvotes-to-annex-stanford-land-approve-office-building/ City Council Regular Meeting Minutes August 27, 2024 Page 14 of 93 The City is Losing Revenue
• The City has lost out on approximately
$1,000,000 in tax revenue by not acting on our annexation City Council Regular Meeting Minutes August 27, 2024 Page 15 of 93 Law Enforcement
• The County Sheriff is based two towns away and
has repeatedly proven unresponsive
• We want to be served by police right where we
live, in Menlo Park
City Council Regular Meeting Minutes August 27, 2024 Page 16 of 93 Voting Rights Matter
• We weren’t automatically granted voting rights
in Menlo Park when we moved into our homes, we actively sought voting rights from Menlo Park • We cannot currently run for office or vote in
the city where we live, Menlo Park
City Council Regular Meeting Minutes August 27, 2024 Page 17 of 93 Annexation Steps Are Simple
LAFCo will schedule the application for hearing only after the following actions have been completed:1. The City must pre-zone the territory establishing the applicable land use. In doing so, the City makes a determination about environmental review.
The area is already residential and should remain soThe city already determined that environmental review is not required
https://www.menlopark.org/DocumentCenter/View/23339/G2-20191105- West-Menlo-Triangle-Annexation-and-Annexation-Policy-CC
2. The City and the County must adopt resolutions of
property tax exchange, which transfers an agreed-upon property tax from the County to the City to fund the transfer of municipal service responsibility.
This should be straightforward. For Stanford, the negotiated share was 10.5%
https://www.almanacnews.com/news/2017/09/27/menlo-park-councilvotes-to-annex-stanford-land-approve-office-building/ https://www.smcgov.org/lafco/update-lafco-file-no-15-07-proposed-annexation-west-menlo-triangleCity Council Regular Meeting Minutes August 27, 2024 Page 18 of 93
Road Safety
• Since we applied for annexation, the Triangle
has lost out on safety opportunities in six approved and funded projects City
• 25 mph speed reduction on
Santa Cruz
• Sidewalks to La Entrada on
Sharon
• Consideration in Berkeley
SafeTREC study
County
• 25 mph speed reduction on
Santa Cruz
• Santa Cruz/Alameda road
improvements – SCA North of Y
• Bicycle lane on Santa Cruz
City Council Regular Meeting Minutes August 27, 2024 Page 19 of 93 County – Santa Cruz Speed
Limit Reduction
Speed reduced to
25 mph
Speed left at 30
mph
City Council Regular Meeting Minutes August 27, 2024 Page 20 of 93 City – Santa Cruz Speed Limit
Reduction
SANTA CRUZ AVE
Speed reduced to
25 mph
Speed left at 30
mph
City Council Regular Meeting Minutes August 27, 2024 Page 21 of 93 City – Sidewalks to La Entrada
on Sharon
La
Entrada
School
Sidewalks
added
No sidewalks
City Council Regular Meeting Minutes August 27, 2024 Page 22 of 93 County – Bike Lane on Santa
Cruz
SANTA CRUZ AVE
Dedicated bike
lanes
New dedicated bike
lanes
No dedicated bike
lanes
City Council Regular Meeting Minutes August 27, 2024 Page 23 of 93 County – Santa Cruz/Alameda
Project
https://www.smcgov.org/publicworks/santa-cruz-avenue-and-alameda-de-las-pulgas-imp r
Road improvementsNo road
improvements
City Council Regular Meeting Minutes August 27, 2024 Page 24 of 93 City – Berkeley SafeTREC Study
https://menlopark.gov/files/sharedassets/public/v/1/agendas-and-minutes/complete-streets-commission/2024-meetings/agendas/20240 Part of
study
Not part of
study
City Council Regular Meeting Minutes August 27, 2024 Page 25 of 93 Act on Annexation Now
• Let our roads become safer for everyone• Let us have local law enforcement• Let Menlo Park have more tax revenue• Let us vote! City Council Regular Meeting Minutes August 27, 2024 Page 26 of 93 . . n~mlSan Mateo County
NAMI CONNECTION SUPPORT
GROUP
St. Raymond Catholic Church
NAMI Connection Recovery Support Group is a free, peer-led support group for adults I 8+ living with a mental health condition.
You will gain insight from hearing the challenges and successes of others, and the groups are led by NAMl-trained facilitators who have been there!
2nd & 4th Wednesday of the Month
6:J0PM-8:00PM
+
St. Raymond Catholic Church
1100 Santa Cruz Avenue
Menlo Park, CA 94025
+
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D-BUTLER PRESENTATION
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D-HENRY RIGGS PRESENTATION
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AFFORDABLE HOUSING ON DOWNTOWN PARKING LOTS
Study Session on Feasibility Study and Next Steps
E1-PRESENTATION
City Council Regular Meeting Minutes August 27, 2024 Page 40 of 93 2023-2031 Housing Element certified March 2024
Eight City-owned parking lots in Housing Element site inventory
Housing Element program H4.G prioritizes
development of 345+ very low-income units
Key to meeting Regional Housing Needs Allocation
(RHNA)
Timeline
– Feasibility study (2023)– Issue RFP, or other selection process (2024)– Complete entitlements (2025)– Develop 345+ units (2027)
BACKGROUND
2 City Council Regular Meeting Minutes August 27, 2024 Page 41 of 93 Evaluate physical attributes of each parking lot
Identify potential constraints (easements, title issues, etc.) Assess zoning and consistency with other plans Determine lots most suitable for affordable housing Provide recommendations for next stepsFEASIBILITY STUDY OBJECTIVES 3 City Council Regular Meeting Minutes August 27, 2024 Page 42 of 93 4 PARKING PLAZA MAP
City Council Regular Meeting Minutes August 27, 2024 Page 43 of 93 5 PARKING PLAZA 1
City Council Regular Meeting Minutes August 27, 2024 Page 44 of 93 6 PARKING PLAZA 2
City Council Regular Meeting Minutes August 27, 2024 Page 45 of 93 7 PARKING PLAZA 3
City Council Regular Meeting Minutes August 27, 2024 Page 46 of 93 8 PARKING PLAZA 4
City Council Regular Meeting Minutes August 27, 2024 Page 47 of 93 9 PARKING PLAZA 5
City Council Regular Meeting Minutes August 27, 2024 Page 48 of 93 10 PARKING PLAZA 6
City Council Regular Meeting Minutes August 27, 2024 Page 49 of 93 11 PARKING PLAZA 7
City Council Regular Meeting Minutes August 27, 2024 Page 50 of 93 12 PARKING PLAZA 8
City Council Regular Meeting Minutes August 27, 2024 Page 51 of 93 All parking plazas in Downtown (D) district of Specific Plan:
State legislation allows greater flexibility
– Potentially unlimited density– Extra height of three stories or 33 feet – No parking minimums Standard Base level development
max.
Bonus level developmentmax.
Density 60 dwelling units per acre 100 dwelling units per acreMax. height 60-64 feet (4-5 stories) 81-85 feet (6-7 stories)Floor area ratio 275% 375% ZONING
13 City Council Regular Meeting Minutes August 27, 2024 Page 52 of 93 Parking Plazas 1, 2, and 3 have highest redevelopment potential Could accommodate 483+ units at bonus level density
– Affordable Housing Overlay (AHO) and state laws could increase totals Would exceed 345-unit goal from Housing Element Phased approach recommended – Focus on Plazas 1, 2, and 3 initially– Plazas 8 and 5 potential for future phase(s) Balance housing goals with downtown parking needsKEY FINDINGS 14 City Council Regular Meeting Minutes August 27, 2024 Page 53 of 93
1. Declaration of surplus land
– Subject to Surplus Land Act process– Requires 60-day notice period and 90-day good faith negotiation
2. Declaration of exempt surplus land
– Two potential exemptions for affordable housing
• “Exemption A” – 80%+ land use for residential• “Exemption B” – 100% affordable or mixed use open competitive bid process Exemption A allows more City control over development parameters
Department of Housing and Community Development (HCD) approval required
DISPOSITION OPTIONS
15 City Council Regular Meeting Minutes August 27, 2024 Page 54 of 93 Method Description
Request for Information (RFI) Acts as quick way to gauge market interest and capacity early in project; low barriers to entry Request for Qualifications (RFQ) Asks developers for qualifications based on preliminary project scope; helpful screening tool Request for Proposals (RFP) Requests detailed proposals including project plans, timelines and costs; can result in ready to implement plan
DEVELOPER SOLICITATION METHODS
16 City Council Regular Meeting Minutes August 27, 2024 Page 55 of 93 At a future City Council meeting:
1. Declare Parking Plazas 1, 2, and 3 as exempt surplus land using exemption “A”
2. Review draft request for information (RFI) Issue RFI Return to City Council with RFI results and next stepsRECOMMENDED NEXT STEPS 17 City Council Regular Meeting Minutes August 27, 2024 Page 56 of 93
THANK YOU
City Council Regular Meeting Minutes August 27, 2024 Page 57 of 93 2030 CLIMATE ACTION PLAN IMPLEMENTATION
SCOPE OF WORK FOR 2025-2030Sustainability Manager Rachael Londer H1-PRESENTATION
City Council Regular Meeting Minutes August 27, 2024 Page 58 of 93
STAFF RECOMMENDATION AND
PRESENTATION PURPOSE Overview of the City’s 2030 Climate Action Plan Introduce the 2025-2030 implementation scope of work Highlight key policy area for discussion Receive City Council feedback/guidance Amend the 2030 CAP to include the updated scope of work
City Council Regular Meeting Minutes August 27, 2024 Page 59 of 93
VISION FOR A ZERO CARBON CITY
Solar canopies at the Belle Haven Community Campus
3 Public works showcasing electric landscaping equipment All-electric home in Menlo Park recognized by Peninsula Clean Energy City Council Regular Meeting Minutes August 27, 2024 Page 60 of 93 2030 CLIMATE ACTION PLAN BACKGROUND
4 July 2020: CAP adopted with the goal to achieve zero carbon April 2021: One year implementation scope of work update September 2023: EQC began consideration of updates to scope of work for 2025-2030
May 2024: EQC finalized recommendations for scope of work update for 2025-2030
City Council Regular Meeting Minutes August 27, 2024 Page 61 of 93 CAP STRATEGY NO. 1: EXPLORE POLICY/PROGRAM
OPTIONS TO CONVERT 95% OF EXISTING BUILDINGS TO ALL-ELECTRIC BY 2030 5 Adopt pre-wiring requirements for existing buildings and evaluate performance requirements for both new and existing buildings during the 2025 code cycle Support Peninsula Clean Energy is the development of a multifamily home electrification program
Develop additional program options to disperse California Energy Commission grant funds
City Council Regular Meeting Minutes August 27, 2024 Page 62 of 93 CAP STRATEGY NO. 1: EXPLORE POLICY/PROGRAM
OPTIONS TO CONVERT 95% OF EXISTING BUILDINGS TO ALL-ELECTRIC BY 2030 6 Create a community outreach plan and measurement dashboard to track electrification progress
Continue to evaluate and enhance a permit streamlining program Require all-electric construction for affordable housing built on City-owned land
Complete cost effectiveness study to activate Bayfront zoning green and sustainable building requirements
City Council Regular Meeting Minutes August 27, 2024 Page 63 of 93 CAP STRATEGY NO. 2 & NO. 3: SET CITYWIDE GOAL
FOR INCREASING EVS AND DECREASING GASOLINE SALES; EXPAND ACCESS TO EV CHARGING FOR MULTIFAMILY AND COMMERCIAL PROPERTIES 7 Promote existing EV programs Expand EV charging network Increase EV charging access in multifamily, small businesses, and city-owned buildings through partnerships, policy, and programs Level 2 EV charger at Belle Haven Community Campus
City Council Regular Meeting Minutes August 27, 2024 Page 64 of 93 CAP STRATEGY NO.4: REDUCE VEHICLE MILES TRAVELED
(VMT) BY 25% OR AN AMOUNT RECOMMENDED BY THE COMPLETE STREETS COMMISSION 8 Implement the policies and
programs in the Transportation Master Plan and the Housing Element Complete a shuttle study Coordinate infrastructure
improvements
Shuttle making a stop at the Menlo Park Caltrain station City Council Regular Meeting Minutes August 27, 2024 Page 65 of 93 CAP STRATEGY NO.4: REDUCE VEHICLE MILES TRAVELED
(VMT) BY 25% OR AN AMOUNT RECOMMENDED BY THE COMPLETE STREETS COMMISSION 9 Provide data publicly on GIS Engage community on bicycling Coordinate with the San Mateo County City/County Association of Governments (C/CAG)
Bicycle repair station at the 2024 Love Our Earth Festival City Council Regular Meeting Minutes August 27, 2024 Page 66 of 93 CAP STRATEGY NO. 5: ELIMINATE THE USE OF
FOSSIL FUELS FROM MUNICIPAL OPERATIONS
10 Leverage grants and identify new
financing structures for electrification projects
Electrify fleet and study fleet right
sizing
Utilize an energy management system Update the municipal greenhouse gas emission inventory and publish data on progress
Electric police vehicles
City Council Regular Meeting Minutes August 27, 2024 Page 67 of 93 CAP STRATEGY NO. 5: ELIMINATE THE USE OF
FOSSIL FUELS FROM MUNICIPAL OPERATIONS
11 Capture emissions from the
Bedwell Bayfront landfill flare
Explore microgrids, battery
storage, and ways to power equipment using electric vehicle fleet Address remaining
emissions from solid waste and employee commutes
Battery storage at the Belle Haven Community Campus
City Council Regular Meeting Minutes August 27, 2024 Page 68 of 93 CAP STRATEGY NO. 6: DEVELOP A CLIMATE
ADAPTATION PLAN TO PROTECT THE COMMUNITY FROM SEA LEVEL RISE AND FLOODING 12 Plan and identify funding for
climate adaptation planning and projects
Develop an urban forest
management plan
Tree planting at the Belle Haven Child Development Center City Council Regular Meeting Minutes August 27, 2024 Page 69 of 93
CLOSER LOOK AT BUILDING
ELECTRIFICATION
13 California Building Standards Code (Title 24) which includes the Energy Code (Part 6) and CALGreen (Part 11)
− Increase energy conservation and reduce energy costs in buildings
− Adopted every three years, the 2025 code cycle begins on January 1, 2026
Local energy code amendment
− Increases building code requirements above the current standards
− Can be adopted at any time− Must meet California Energy Commission’s (CEC) cost effectiveness standards
City Council Regular Meeting Minutes August 27, 2024 Page 70 of 93 Option Code amendment Building types
No. 1: Expand electricpre-wiring requiring space for future electric appliances, when a new panel is installed CALGreen (does not require CEC approval)
Single family additions, alterations, or repairs
No. 2: New construction energyperformance
Energy Code (requires cost-effectiveness studyand CEC approval) Single family, multifamily, and commercial
No. 3: Existing buildings energy performance for existing buildings Energy Code Additions, alterations,
repairs, accessory dwelling unit conversations for single family
SUMMARY OF POLICY OPTIONS
14 City Council Regular Meeting Minutes August 27, 2024 Page 71 of 93 OPTION 1: EXPAND ELECTRIC READINESS
REQUIREMENTS
15 Replacement/upgrade
to the main electric panel would require electrical capacity for and reservation of breaker space to accommodate the existing single family electrical load and future electrification City Council Regular Meeting Minutes August 27, 2024 Page 72 of 93 Homeowner/Developer
(New construction)
All-Electric Mixed-Fuel
(Gas and Electric)
Mixed-Fuel
(Gas and Electric)
• Electric space heating• Electric water heating • Electric space heating • Gas water heating
• Electric space heating• Gas water heating• Increased efficiency• Solar and battery storage EDR = 9 EDR = 0 EDR = 13
OPTION 2: ENERGY PERFORMANCE APPROACH FOR NEW CONSTRUCTION City Council Regular Meeting Minutes August 27, 2024 Page 73 of 93 2022 CODE CYCLE STANDARD
DESIGN BUILDING
City Council Regular Meeting Minutes August 27, 2024 Page 74 of 93 18 ENERGY PERFORMANCE APPROACH (ELECTRIC)
City Council Regular Meeting Minutes August 27, 2024 Page 75 of 93 19 ENERGY PERFORMANCE APPROACH (MIXED FUEL)
City Council Regular Meeting Minutes August 27, 2024 Page 76 of 93 Similar approach as new construction energy performance requirement First adopted by San Rafael Peninsula Clean Energy has developed a model ordinance for single family only
20 OPTION 3: EXISTING BUILDING ENERGY PERFORMANCE
City Council Regular Meeting Minutes August 27, 2024 Page 77 of 93 Option Recommendation
No. 1: Expand electric pre-wiring Requiring space for future electric appliances, when a new panel is installed Staff to prepare an ordinance and return to Council for a first reading No. 2: New construction energyperformance
Follow the State’s lead with this policy being the State minimum standard for single family in the 2025 code cycle No. 3: Existing buildings energy performance for existing buildings Staff to further study and consideration as part of the 2025code cycle adoption
POLICY OPTION RECOMMENDATIONS
21 City Council Regular Meeting Minutes August 27, 2024 Page 78 of 93 Provide direction on key implementation priorities
Adopt a resolution amending the 2030 CAP to including the implementation scope of work for 2025-2030
RECOMMENDATION
22 City Council Regular Meeting Minutes August 27, 2024 Page 79 of 93
THANK YOU
City Council Regular Meeting Minutes August 27, 2024 Page 80 of 93 G1 – 1399 WILLOW RD.
City Council Call-up Public HearingAugust 27, 2024
G1-STAFF PRESENTATION
City Council Regular Meeting Minutes August 27, 2024 Page 81 of 93 Call-up public hearing
– Introduction by Mayor Taylor– Presentation by staff– Presentation by applicant– Clarifying questions from City Council– Public comment– Deliberation and vote by City Council
RECOMMENDED MEETING FORMAT
2 City Council Regular Meeting Minutes August 27, 2024 Page 82 of 93 Demolish and
reconstruct Chevron station– Pump canopy– Convenience store– Carwash– Limited 24-hour operations Realign Hamilton Ave.
(Under separate permit)– Enable preferred/approved
Willow Village variant.
1399 WILLOW RD. PROJECT
3 City Council Regular Meeting Minutes August 27, 2024 Page 83 of 93 Planning Commission approved proposed project
Included conditions to:
• Limit convenience store hours to 6 a.m. to 10 p.m. (except for night drawer)
• Prohibit alcohol sales through night drawer• Limit hours of carwash to 8 a.m. to 6 p.m.
PLANNING COMMISSION ACTION
4 City Council Regular Meeting Minutes August 27, 2024 Page 84 of 93 Applicant has withdrawn use permit request for off-sale beer and wine
Applicant intends to remove beer cave and reduce size of convenience store
UPDATES TO PROJECT
5 City Council Regular Meeting Minutes August 27, 2024 Page 85 of 93 Deny the call-up and uphold Planning Commission’s
approval with the following modifications:– Remove use permit approval of beer and wine sales per applicant’s request
– Revise project conditions of approval
PROPOSED CHANGES TO RESOLUTION (ATTACHMENT A)
6 City Council Regular Meeting Minutes August 27, 2024 Page 86 of 93 Delete condition 2.e
– Removes approval for off-sale beer and wine
Modify 2.f with the following:
– Hours of operation of the convenience store shall be limited to 6 a.m. to 10 p.m. with the exception of limited service and retail items permitted to be sold through the night drawer between the hours of 10 p.m. and 6 a.m. Sale of alcohol through the night drawer shall be prohibited.
UPDATES TO CONDITIONS OF APPROVAL
7 City Council Regular Meeting Minutes August 27, 2024 Page 87 of 93 Add condition 2.k:
– Simultaneous with the submittal of a complete building permit application, the applicant shall revise the project plans to reduce the size of the convenience store footprint and eliminate the beer cave.
The project plans shall demonstrate that the architectural style, colors, and materials remain consistent with the approved project plans included as Exhibit A to Resolution No. ___ and that the general footprint and location of the convenience store is substantially consistent with the preliminary revised site plan, dated August 27, 2024, included as Exhibit G to Resolution No. ___, subject to review and approval by the Planning Division. Add conditions 2.h. through 2.j.UPDATES TO CONDITIONS OF APPROVAL 8 City Council Regular Meeting Minutes August 27, 2024 Page 88 of 93 Call-up request submitted by Mayor Taylor on July 12
In summary, concerns with:
– Removal and replacement of underground storage tanks (USTs)– Alcohol sales– Traffic impacts to Hamilton Ave. and Willow Rd.– Overall quality of life Full call-up letter is included in the staff report as Attachment A Exhibit F
CITY COUNCIL CALL-UP
9 City Council Regular Meeting Minutes August 27, 2024 Page 89 of 93 In summary:
– Removal and replacement of service station (including USTs) necessary for Hamilton Ave. realignment• Comprehensive review from multiple agencies to ensure safety• Added conditions of approval requiring confirmation of compliance
– Alcohol sales have been removed from the use permit request– Realignment would provide a more direct connection to Willow Village• “No Hamilton realignment” project variant inferior for LOS along Willow Rd.
– Conditions of approval ensure quality of life
Full responses included in staff reportRESPONSE TO CITY COUNCIL CALL-UP 10 City Council Regular Meeting Minutes August 27, 2024 Page 90 of 93 Recommended Actions
– Adopt a modified resolution:
• Denying the call-up and upholding the Planning Commission’s approval with the following modifications:1. Use Permit for service station and limited 24-hour operations, excluding sale of beer and wine
2. Architectural Control Permit
• Including staff’s recommended modified conditions of approval
RECOMMENDATION
11 City Council Regular Meeting Minutes August 27, 2024 Page 91 of 93
THANK YOU
City Council Regular Meeting Minutes August 27, 2024 Page 92 of 93 Corner of Willow Rd. and
Hamilton Ave.– Third frontage on Carlton Ave.
C-2-S (Neighborhood
Commercial District, Special)– Neighborhood serving retail – Services
PROJECT LOCATION
13 Project Site
Gateway Rising
Willow Village
City Council Regular Meeting Minutes August 27, 2024 Page 93 of 93