City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov City Council
REGULAR MEETING MINUTES
Date: 2/25/2025
Time: 6:00 p.m.
Locations: Teleconference and
City Council Chambers
751 Laurel St., Menlo Park, CA 94025
Regular Session
A. Call To Order
Mayor Combs called the meeting to order at 6:02 p.m.
B. Roll Call
Present: Combs, Nash, Schmidt, Taylor (remote – AB 2449 Just Cause), Wise
Absent: None
Staff: City Manager Justin Murphy, City Attorney Nira Doherty, Assistant to the City Manager/ City Clerk Judi A. Herren
C. Closed Session
C1. Conference with legal counsel – anticipated litigation Paragraph (2) of subdivision (d) of Gov. Code §54956.9
Significant exposure to litigation: One case
D. Call To Order
Mayor Combs re-called the meeting to order at 6:56 p.m.
E. Roll Call
Present: Combs, Nash, Schmidt, Taylor, Wise
Absent: None
Staff: City Manager Justin Murphy, City Attorney Nira Doherty, Assistant City Manager Stephen Stolte, Assistant to the City Manager/City Clerk Judi A. Herren F. Report from Closed Session
No reportable actions.
G. Agenda Review
The City Council reordered the agenda bringing item M6. before item L1.
H. Public Comment
• Joaquin Jimenez spoke in opposition of Measure A related to amending the San Mateo County City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov Charter to remove an elected Sheriff from office for cause. • Anne Oursler spoke in support of affordable housing on Downtown parking plazas. • Pete Colby spoke in support of city services.
• Adrian Silva spoke in support of affordable housing on Downtown parking plazas.
I. Presentations and Proclamations
I1. Presentation: San Francisquito Creek Joint Powers Authority update (Attachment) Executive Director San Francisquito Creek Joint Powers Authority Margaret Bruce made the presentation (Attachment).
The City Council discussed flood zones.
The City Council received clarification on the origin of the Reach 1 project and federal and other grant funding expectations for the future.
J. Advisory Body Vacancies and Appointments
J1. Consider applicants and make appointments to fill vacancies on the Environmental Quality and Library Commissions (Staff Report #25-025-CC)
Deputy City Clerk Sarah Sandoval introduced the item.
• Daniel Yule spoke in support of their serving on the Library Commission. • Desta Raines spoke in support of their serving on the Environmental Quality Commission. • Sarah Sisbot spoke in support of their serving on the Library Commission. • Brigitte Bradford spoke in support of their serving on the Environmental Quality Commission. • Dorene J. Martinez spoke in support of their serving on the Environmental Quality Commission. • Nicole Angiel spoke in support of their serving on the Environmental Quality Commission. • Margaret Race spoke in support of their serving on the Library Commission. • Andreas Judas spoke in support of their serving on the Library Commission.
The City Council received clarification the number of nominations required for an applicant to be appointed.
The City Council discussed the value of applicants and residents’ involvement in advisory bodies and other local organizations.
The City Council made the following appointments:
Environmental Quality Commission:
• Eduardo Lopez Hernandez
Library Commission:
• Sarah Sisbot
K. Consent Calendar
K1. Accept the City Council meeting minutes for January 14 and 28, 2025 (Attachment) City Council Regular Meeting Minutes
February 25, 2025
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov K2. Consider and adopt a resolution authorizing the city manager to execute an advance and reimbursement agreement with the San Francisquito Creek Joint Powers Authority for implementation of the Strategy to Advance Flood Protection, Ecosystems and Recreation Bay project (Staff Report #25-026-CC)
• Pete Colby spoke on the flood of 1998 and creek overflow to Palo Alto.
K3. Authorize the city manager to execute an agreement with Schaaf & Wheeler Consulting Civil Engineers for the Menlo Park Strategy to Advance Flood Protection, Ecosystems and Recreation Bay project (Staff Report #25-027-CC)
ACTION: Motion and second (Nash/ Taylor), to approve the consent calendar, passed unanimously.
L. Regular Business
L1. Introduce and waive the first reading of an ordinance amending Title 11 of the municipal code to revise sections related to stopping, parking and standing for vehicles, and establish parking restrictions for oversized vehicles (Staff Report #25-034-CC) Police Commander Tony Dixon made the presentation (Attachment). • Peter Banzhaf spoke in support of the ordinance and social programs to assist the homeless. • Tito Bianchi spoke on the hazards related to oversized vehicle parking on public streets and in support of the ordinance.
• Brian Cason spoke in support of the ordinance and parking standards. • Karine Murray spoke in opposition of the ordinance until location options are established for the recreational vehicles (RVs).
• Rogelio Barnera expressed regret for the impact to businesses from RVs. • Enriquetta Molina spoke in opposition of the ordinance until location options for the RVs are established.
• Juan A Avelon spoke in opposition of the ordinance and concerns on city actions if enacted. • Teresa E. Sanchez spoke in opposition of the ordinance and the need for housing. • Kathrine Dumont spoke in opposition of the ordinance. • Jenny Michel spoke in opposition of the ordinance until location options are established for the RVs.
• Adina Levin spoke in opposition of the ordinance until location options are established for the RVs.
• Aileen Lattmann spoke in support of the ordinance.
• Margarita Mendez spoke opposition of the ordinance and in support of housing or locations for the RVs.
• Danielle spoke opposition of the ordinance and in support of housing or locations for the RVs. • Randy Avalos spoke in support for locations for the RVs.
The City Council received clarification on public outreach, community engagement and housing services offered, housing assistance accepted by current RV residents, impacts to Downtown parking by this ordinance, implementation timeline, courtesy notices and citation fee amounts and rental of RVs as residences.
The City Council discussed delayed enforcement to allow for additional education and outreach, locating safe stable housing for individuals, alternate RV parking locations, partnering with other City Council Regular Meeting Minutes
February 25, 2025
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov cities or the county programs for RVs and housing and impacts to Menlo Park school districts children residing in RVs.
The City Council directed providing information on how to access housing, considering impacts to children residing in RVs attending Menlo Park schools and holding a future study session or presentation(s) from housing service providers in Menlo Park.
ACTION: Motion and second (Combs/ Taylor), to introduce and waive the first reading of an ordinance amending Title 11 of the existing municipal code related to stopping, parking and standing for vehicles and establish parking regulations related to oversized vehicles and adding clarification to sub section F referencing the master fee schedule, 4-1 (Schmidt dissenting).
L2. Consider and adopt a resolution to amend the fiscal year 2024-25 budget (Staff Report #25-028-CC)
Administrative Services Director Brittany Mello made the presentation (Attachment). • Pam Jones spoke in support of the current direction of the budget and utilizing funds for the Environmental Justice and Safety Elements.
ACTION: Motion and second (Wise/ Nash), to adopt a resolution approving additional appropriations and amendments to the fiscal year 2024-25 adopted operating and capital budget, passed unanimously.
M. Informational Items
M1. City Council agenda topics: March 2025 (Staff Report #25-031-CC) M2. Police department quarterly update / Q4 October – December 2024 (Staff Report #25-024-CC) (Informe de Personal #25-024-CC)
• Kathrine Dumont spoke on the percentage of Latinos stopped by police officers. • Jenny Michel spoke in support of the Police Community Academy.
M3. Update on the City’s 2025-2029 Capital Improvement Plan (Staff Report #25-030-CC) M4. City Council fiscal year 2024-25 work plan update (Staff Report #25-029-CC) M5. Communitywide electrification program: Home Upgrade Services progress report (Staff Report #25-032-CC)
M6. Homelessness services in Menlo Park (Staff Report #25-033-CC) • Kathrine Dumont spoke in support of the homeless engagement and requested clarification on programs success rate metrics.
• Adina Levin spoke in support of social services organizations making presentations to the City Council on housing services and options they can offer and researching safe parking for RV residents.
The City Council discussed further opportunities to examine and review homelessness.
City Council Regular Meeting Minutes
February 25, 2025
City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 menlopark.gov N. City Manager Report
City Manager Murphy reported out on the upcoming March 22 Priorities setting meeting.
O. City Councilmember Reports
Mayor Combs reported out on City Councilmember Taylor’s appointment to the South Bay seat of the San Francisco Bay Conservation and Development Commission.
Vice Mayor Nash reported out on City/County Association of Governments of San Mateo County (C/CAG) and Bay Area Water Supply and Conservation Agency (BAWSCA) meetings and the upcoming March 4 City Council meeting.
City Councilmember Wise reported out considering natural grass instead of turf at Kelly Park.
P. Adjournment
Mayor Combs adjourned the meeting at 10:22 p.m.
Assistant to the City Manager/ City Clerk Judi Herren
These minutes were approved at the City Council meeting April 15, 2025.
City Council Regular Meeting Minutes
February 25, 2025
^ĂŶ&ƌĂŶĐŝƐƋƵŝƚŽ ƌĞĞŬ:ŽŝŶƚWŽǁĞƌƐƵƚŚŽƌŝƚLJ
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AGENDA ITEM I-1
City Council Regular Meeting Minutes February 25, 2025 Page 6 of 41 dŚĞ^ĂŶ
&ƌĂŶĐŝƐƋƵŝƚŽ ƌĞĞŬtĂƚĞƌƐŚĞĚ• dŚĞ^&ǁĂƚĞƌƐŚĞĚŝƐĂďŽƵƚϰϱƐƋƵĂƌĞŵŝůĞƐĂŶĚĐƌŽƐƐĞƐƚŚĞ^ĂŶŶĚƌĞĂƐ&ĂƵůƚnjŽŶĞ͕ǁŚĞƌĞůŽŽƐĞĂŶĚďƌŽŬĞŶƌŽĐŬĂŶĚƐŽŝůŝƐĞĂƐŝůLJĞƌŽĚĞĚĂŶĚĐĂƌƌŝĞĚĚŽǁŶƐƚƌĞĂŵ͘• ƐƚŚĞĐƌĞĞŬĐƌŽƐƐĞƐƚŚĞƵƌďĂŶŝnjĞĚĂƌĞĂŽĨƚŚĞǀĂůůĞLJʹŝƚƐĐŽƵƌƐĞŝƐĂƚƚŚĞŚŝŐŚƉŽŝŶƚŽŶŝƚƐĂůůƵǀŝĂůĨĂŶ͘ AGENDA ITEM I-1
City Council Regular Meeting Minutes February 25, 2025 Page 7 of 41 San Francisco Bay
Areas removed from creek floodplain by Reach 1 project
Approximate 100-year creek floodplain
Areas to be addressed by Reach 2 and Reach 3 projects
Palo Alto
East Palo Alto
Menlo Park
6 miles
AGENDA ITEM I-1
City Council Regular Meeting Minutes February 25, 2025 Page 8 of 41 ZĞĂĐŚϭ;ŽǁŶƐƚƌĞĂŵWƌŽũĞĐƚͿ
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WŝůŽƚ ƐŵĂůů ŚŽƌŝnjŽŶƚĂů ůĞǀĞĞ
ŽŵƉůĞdžĐŚĂŶŶĞů ĂƐĚĞǀĞůŽƉĞĚ
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AGENDA ITEM I-1
City Council Regular Meeting Minutes February 25, 2025 Page 9 of 41 ZĞĂĐŚϮ;hƌďĂŶZĞĂĐŚWƌŽũĞĐƚͿ
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AGENDA ITEM I-1
City Council Regular Meeting Minutes February 25, 2025 Page 10 of 41 ^&
ZĂLJKǀĞƌǀŝĞǁ
^ƚƌĂƚĞŐLJƚŽĚǀĂŶĐĞ&ůŽŽĚWƌŽƚĞĐƚŝŽŶ͕
ĐŽƐLJƐƚĞŵƐĂŶĚZĞĐƌĞĂƚŝŽŶ
KǀĞƌĂƌĐŚŝŶŐ'ŽĂůƐ͗• EĂƚƵƌĞͲďĂƐĞĚĨůŽŽĚ
ƉƌŽƚĞĐƚŝŽŶĂŶĚƌĞƐƚŽƌĂƚŝŽŶŽĨĨŽƌŵĞƌŵĂƌƐŚĞƐ
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• /ŶĐƌĞĂƐĞƌĞĐƌĞĂƚŝŽŶĂů
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City Council Regular Meeting Minutes February 25, 2025 Page 11 of 41 WƌŽũĞĐƚWƌŽĐĞƐƐĂŶĚ^ĐŚĞĚƵůĞ
• ϳнŵŝůĞƐŚŽƌĞůŝŶĞŽĨ
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AGENDA ITEM I-1
City Council Regular Meeting Minutes February 25, 2025 Page 12 of 41 ^&
ZĂLJWƌŽũĞĐƚ&ƵŶĚŝŶŐ
• ^&:Wʹ>ĞĂĚŝŶŐŽŶ
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AGENDA ITEM I-1
City Council Regular Meeting Minutes February 25, 2025 Page 13 of 41 tĂƚĞƌƐŚĞĚDŽŶŝƚŽƌŝŶŐĂŶĚ&ůŽŽĚ
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City Council Regular Meeting Minutes February 25, 2025 Page 14 of 41 dŚĂŶŬLJŽƵ
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City Council Regular Meeting Minutes February 25, 2025 Page 15 of 41 ORDINANCE AMENDMENTS – PARKING:
CITY FACILITIES, SAFETY ENHANCEMENT AND OVERSIZE VEHICLESCommander William Dixon L1-PRESENTATION
City Council Regular Meeting Minutes February 25, 2025 Page 16 of 41 Waive the first reading and introduce an ordinance to address changes to enhance the City’s ability to enforce certain parking regulations and add enforcement capability in reference to oversize vehicle parking. 2 RECOMMENDATION
City Council Regular Meeting Minutes February 25, 2025 Page 17 of 41 Key objectives
– Enhance safety – Clarify regulations – Address community needs Modifications to Title 11 reinforcing enforcement capability and authority to designate areas where parking is regulated, delineate signage and enforcement authority, and close enforcement gaps in relation to authorities and penalties. Addition to Title 11 of a municipal code section regulating oversize vehicle parking in the City of Menlo Park.
OVERVIEW OF PROPOSED CHANGES AND ADDITIONS
3 City Council Regular Meeting Minutes February 25, 2025 Page 18 of 41 Section 11.24.050:
– Reflects slight changes to the overnight parking program (ONP) to make the language more flexible to new residential developments and allows ONP to include overnight parking regulation of City facility-related parking lots. Section 11.24.070:
– Changes the regulation language slightly in alignment with other local city regulations that provide existing authority for removal of vehicles after 72 hours in accordance with state law.
TITLE 11 CHANGES
4 City Council Regular Meeting Minutes February 25, 2025 Page 19 of 41 Section 11.24.075:
– New regulation that addresses the adverse impacts of oversized vehicles parked on City streets.
Defines oversized vehicles Identifies the purpose to alleviate impeded views that can create a danger to vehicles, bicycles, and pedestrian traffic, and to prevent unhealthy and unlawful discharge of hazardous material onto city streets and into waterways.
ADDITION TO TITLE 11: OVERSIZE VEHICLES
5 City Council Regular Meeting Minutes February 25, 2025 Page 20 of 41 Establishes exemptions, for emergency situations,
governmental operations, short-term prep of personal RVs, commercial loading/unloading, and when issued a city parking permit. Establishes penalties for oversized vehicles unlawfully parked on city streets between 2 a.m. and 5 a.m., to include citation and removal of oversized vehicles parked in violation.
ADDITION TO TITLE 11: OVERSIZE VEHICLES, CONTINUED
6 City Council Regular Meeting Minutes February 25, 2025 Page 21 of 41 Roadway signs in target areas
Annual courtesy notices Citation
EDUCATION AND ENFORCEMENT PROCESS
7 City Council Regular Meeting Minutes February 25, 2025 Page 22 of 41 ‐ City collaborates with multiple agencies and partners and utilizes best practices – see info item M6 on tonight’s agenda
‐ City partnered with the County’s Center on Homelessness to address three main encampment areas including an RV
encampment on Scott Dr., Campbell Ave., and Bohannon Dr. ‐ LiveMoves and WeHope are contracted to provide direct outreach services and regularly interact with individuals at encampments
‐ Recent successes:
o Creation of a by‐name list to track individuals in encampments and assess their needs
o Housing placement for all individuals at the Willow Rd. encampment o Launch of Community Wellness and Crisis Response Team (CWCRT) – mental health clinician embedded in police department co‐respondswith officers in the field
HOMELESS SERVICES IN MENLO PARK
8 City Council Regular Meeting Minutes February 25, 2025 Page 23 of 41 Waive the first reading and introduce an ordinance to address changes to enhance the City’s ability to enforce certain parking regulations and add enforcement capability in reference to oversize vehicle parking. 9 RECOMMENDATION
City Council Regular Meeting Minutes February 25, 2025 Page 24 of 41
THANK YOU
City Council Regular Meeting Minutes February 25, 2025 Page 25 of 41 AMEND THE FISCAL YEAR 2024-25 BUDGET
Brittany Mello, Administrative Services Director
L2-PRESENTATION
City Council Regular Meeting Minutes February 25, 2025 Page 26 of 41 AGENDA
Budget amendments General fund reserves impact Grant funding overview Staffing update City Council adoption and direction City Council Regular Meeting Minutes February 25, 2025 Page 27 of 41
BUDGET AMENDMENTS
City Council Regular Meeting Minutes February 25, 2025 Page 28 of 41 APPROVED FISCAL YEAR 2024-25 APPROPRIATIONS
4 Following the adoption of the fiscal year 2024-25 budget, the City Council approved a number of appropriations, including:– Labor agreements and side letters • Service Employees International Union, Local 521 (SEIU) salary step realignment and side letter
• Police Officers’ Association (POA) successor agreement• Police Sergeants’ Association (PSA) salary differential alignment• Unrepresented management compensation plan update – Microsoft 365 software licenses– Heating, ventilation and air conditioning (HVAC) preventative maintenance service agreement
– Belle Haven Community Campus (BHCC) Clean Energy Infrastructure Project
City Council Regular Meeting Minutes February 25, 2025 Page 29 of 41 PROPOSED FISCAL YEAR 2024-25 AMENDMENTS
5 Staff recommends the following amendments to the adopted budget: Revenue: Total of $3.868 million – $2.68 million: Transient Occupancy Tax (TOT) adjustments– $1.188 million: Transfers in related to Internal Service Funds (ISF) Expenditures: Total of $0.393 million
– $1.099 million: Operating Expense adjustments– $1.188 million: Transfers out related to ISFs– $0.388 million: Capital Improvement Plan adjustments– ($2.28) million: Medical insurance premium reductions City Council Regular Meeting Minutes February 25, 2025 Page 30 of 41 FISCAL YEAR 2024-25 BUDGET AMENDMENTS BY FUND
6 Net change across all funds is $3.47 million as shown below (Attachment A):
Fund Revenue Expenditure Description
100 - General Fund $2,680,000 $166,511
Increased TOT revenues, increased temporary and overtime expense, ISF allocation adjustments, medical insurance premium reductions, other operating expense 327, 353, 363 - Special RevenueFunds - $388,061 Capital Improvement Plan adjustments 701 - 704 - Internal Service Funds $1,188,042 $(7,750) ISF allocation adjustments, medical insurance premium reductions Adjustments to 13 other funds - $(153,502) ISF allocation adjustments, medical insurance premium reductions Total $3,868,042 $393,320
City Council Regular Meeting Minutes February 25, 2025 Page 31 of 41
GENERAL FUND RESERVES
7 City Council Regular Meeting Minutes February 25, 2025 Page 32 of 41 Emergency contingency reserve:
– Increases from $11.1 million to $11.3 million to meet minimum reserve limits per City Council policy
Economic stabilization reserve:
– Increases from $14.8 million to $15.1 million to meet minimum reserve limits per City Council policy
Strategic pension reserve:
– Decreases from $2.3 million to $1.1 million for the additional Unfunded Accrued Liability (UAL) payment
Unassigned fund balance:
– Increases from $7.1 million to $7.3 million after proposed budget amendments
GENERAL FUND RESERVES IMPACT
8 City Council Regular Meeting Minutes February 25, 2025 Page 33 of 41
GRANT FUNDING OVERVIEW
City Council Regular Meeting Minutes February 25, 2025 Page 34 of 41 Grants continue to be an important component of the City’s overall budget strategy with $85.7 million in total grant awards (Attachment G) Staff are monitoring changes at the federal government that may result in a loss / reduction of awarded funds directly from the federal government and pass-through funds and other grants from the state and county Staff will update the City Council should grant funds be reduced or rescinded, which could lead to discontinuing or pausing the grant-funded activity pending receiving additional grants or identifying other revenue sources
CITY GRANT FUNDING OVERVIEW
10 City Council Regular Meeting Minutes February 25, 2025 Page 35 of 41
STAFFING UPDATE
City Council Regular Meeting Minutes February 25, 2025 Page 36 of 41 Citywide vacancy rate of 15%
– Reduced staffing levels may lead to delays in providing ongoing services and completing projects, deferred maintenance, and slowed progress on City Council priorities
– Proposed budget amendments include an increase of $0.56 million in overtime and temporary help
Recruitment and retention strategies
– Recruitment incentive program provides tools to recruit qualified candidates in classifications facing recruitment challenges (highly-specialized skillsets, history of high turnover/failed recruitments, public safety and other essential services) – Smaller compensation studies to address identified needs and planning comprehensive classification and compensation study in fiscal year 2025-26
STAFFING CHALLENGES AND POTENTIAL STRATEGIES
12 City Council Regular Meeting Minutes February 25, 2025 Page 37 of 41
CITY COUNCIL DIRECTION
City Council Regular Meeting Minutes February 25, 2025 Page 38 of 41 Adopt a resolution approving additional appropriations and amendments to the fiscal year 2024-25 adopted operating and capital budget
CITY COUNCIL DIRECTION
14 City Council Regular Meeting Minutes February 25, 2025 Page 39 of 41 Next steps and anticipated timeline for fiscal year 2025-26:
– City Council priority setting workshop: March 22– Budget principles adoption and direction for upcoming budget:
April 15
– Public budget workshop: May 29– Fiscal year 2025-26 public hearing: June 10– Fiscal year 2025-26 budget adoption: June 24
BUDGET DEVELOPMENT TIMELINE
15 City Council Regular Meeting Minutes February 25, 2025 Page 40 of 41
THANK YOU
City Council Regular Meeting Minutes February 25, 2025 Page 41 of 41