State of California
STATEWIDE CONTRACT
USER INSTRUCTIONS
MANDATORY
*Supplement 10*
*(Incorporates Supplement 1-10)*
ISSUE AND EFFECTIVE DATE: *06/30/2021*
CONTRACT NUMBER: 1-17-70-05A
DESCRIPTION: Desktop Monitors (Dell)
CONTRACTOR(S): Granite Data Solutions
CONTRACT TERM: 07/01/2017 through 06/30/2022
STATE CONTRACT ADMINISTRATOR: Eugene Shemereko
916/441-9653
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:
IT General Provisions, rev 09/05/2014
(http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_401IT.pdf) Cal eProcure link: www.caleprocure.ca.gov
ORDER PLACEMENT INFORMATION
U.S. Mail Contact Contractor Contract Manager
Granite Data Solutions
5321 Luce Avenue
McClellan, CA 95652
Granite Data Solutions
Fax: (916) 735-3551
[email protected]
Granite Data Solutions
Contact: Scott Mitchell
Phone: (916)760-4115
Fax:(916)735-3551
[email protected]
Contractor Website: http://www.granitedatasolutions.com
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 2 06/30/2021
User Instructions
All changes to most recent Supplement are in bold red italic.
SUMMARY OF CHANGES
Supplement
No. Description/Articles Supplement
Date
*10* *Attachment A – Contract Pricing – Supplement 8
has been removed and replaced with Attachment A
– Contract Pricing – Supplement 10*
*06/302021*
9 Contract is hereby extended an additional year, to
6/30/2022.
11/03/2020
8 Attachment A – Contract Pricing – Rev. 10-25-2019
has been removed and replaced with Attachment A –
Contract Pricing – Rev. 10-07-2020
10/07/2020
7 • Contract is hereby extended an additional year, to
6/30/2021.
• Order Placement Information updated
• Effective January 31, 2020, the DGS-PD will no
longer be approving quotes for Statewide Mandatory
Contracts. Ordering agencies will still be
responsible for reviewing their quotes, and ensuring
that they are purchasing within the scope of the
contract.
02/06/2020
6 Attachment A – Contract Pricing – Supplement 6 10/25/2019 5 Attachment A – Contract Pricing – Supplement 5 3/7/2019 4 Article 48: Updated Small Business percentage to 0% 9/24/2018 3 Attachment A – Contract Pricing – Rev. 8-1-2018 8/1/2018 2 • Contract Administrator changed from Sarah
Samaan to Eugene Shemereko
• Article 2 Contract Usage/Rules, Section B Local
Governmental Agencies – Language has been
modified
• Article 16 STATE AGENCY INFORMATION
TECHNOLOGY CERTFICATION REQUIREMENT –
Language has been modified
6/29/2018
1 Attachment A – Contract Pricing, revision 9/19/2017
9/19/2017
All other terms and conditions remain the same.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 3 06/30/2021
User Instructions
1. SCOPE
The State’s contract with Granite Data Solutions (contractor) provides Desktop Monitors at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-17-70-05A. The contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, warranty issues, customer service and distribution of Desktop Monitors to the State.
The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.
2. CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for all State of California departments. • State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, State Contracting Manual Volume 3 and SCM-F, as applicable.
• Prior to placing orders against this contract, State departments must have been granted IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected]
.
• State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.
B. Local Governmental Agencies
• Local governmental agency use of this contract is optional. • Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges’’, empowered to expend public funds for the acquisition of products, per Public Contract Code Chapter 2, Paragraph 10298 (a) (b). While the State makes this contract available to local governmental agencies, each local
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DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
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governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract. • A DGS issued billing code is not required for local governmental agencies to place orders against this contract.
C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.
3. DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.
Current fees are available online in the Price Book & Directory of Services
(https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).
B. Local Governmental Agencies
For all local government agency transactions issued against the contract , the Contractor is required to remit the DGS/PD an Incentive Fee of an amo unt equal to 1% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency cust omers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.
4. SB/DVBE OFF-RAMP PROVISION
The Desktop Monitor Statewide Contract 1- 17-70-05A is mandatory for use by all State of California departments. The Off-Ramp Provision is not permitted under this contract.
5. EXEMPT PURCHASES
To purchase Desktop equipment other than the contract Standard Device requires an approved exemption from the State Contract Administrator. Please refer to Hardware
Contract Exemption (https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 5 06/30/2021
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Division-Services-List-Folder/Request-an-IT-Hardware-Contract-Exemption) for information and the required justification forms regarding the exemption process.
6. PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).
7. CONTRACT ITEMS
A. Core Items
All items in Attachment A, Contract Pricing, must meet or exceed all mandatory Common Configuration Requirements detailed in Attachment B – Exhibit 8.19D, Configuration Spec and Technical Worksheet – Monitor Category. Upgrades and Options are intended to augment proposed configurations. Extended Warranty Options are available as Options/Upgrades and are intended to augment the warranty furnished with the contract equipment. Offers for core items at a lesser discount will not be considered. • Value Added Services and Statements of Work
Contractor shall provide the value added services listed in Attachment A, Contract Pricing, related to Desktop Monitors as specified by Attachment B – Exhibit 8.19D, Configuration Spec and Technical Worksheet – Monitor Category. A statement of work (SOW) may be required when some Value Added Services are ordered.
Non-Core Products
Only products meeting or exceeding the specifications of Attachment B – Exhibit
8.19D, Configuration Spec and Technical Worksheet – Monitor Category, within the scope of the Desktop Monitors may be purchased under this contract. Non-Core items meeting or exceeding the specifications may be quoted by the Contractor. The base criteria to consider non-core items are:
• All items are directly related to the common configuration.
Desktop Monitor Contract
Discount Group
Contract
Discount
Desktop Monitors (Hardware) 42%
Options / Upgrades 43%
Value Added Services 45%
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
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• The discounts and the List Price from the OEM’s most current publically available Index meet the contract discount for that type of item. • Items do not conflict with any other mandatory statewide commodities contract.
Non-Core Items must be offered at the same core discount appropriate for the product type: Desktop Monitors (Hardware), Options/Upgrades, or Value Added Services. Offers for non-core items may be offered at a greater discount than the contract discount. Offers for non-core items at a lesser discount will not be considered.
Products outside the scope of the Desktop Monitor Category may not be purchased from this contract. State departments may request an Exemption and these requests require approval by the DGS/PD State Contract Administrator. Refer to Article 5, Exempt Purchases.
8. SPECIFICATIONS
All products listed on Attachment A, Contract Pricing, must conform to Attachment B – Exhibit 8.19D, Configuration Spec and Technical Worksheet – Monitor Category.
9. CUSTOMER SERVICE
The Contractor will have a customer service unit that is dedicated to this contract. The customer service unit provides office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract;
• Have the authority to take administrative action to correct problems that may occur; and • Are designated for training and general customer service follow-up.
The Contractor’s customer service unit shall respond to all customer inquiries within one (1) business day of initial contact.
Contact Phone Email
Customer
Service Unit
(916)760-4416 or (916)760 -
4138 [email protected]
10. ELECTRONIC CATALOG/CONTRACT WEBSITE CONTENTS
An Electronic Catalog/Contract Website specific to the Statewide Contract for Desktop Monitors is available and contains the following data elements at minimum:
• Detailed line item descriptions of Desktop Monitors (hardware) , upgrade/downgrade (downgrades cannot be below minimum requirements) options, and value added services;
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
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• Warranty/PPM information
• State-specific contract current pricing;
• SB/DVBE participation information;
• Quote generation
• Contractor’s customer service contact information
• Publically available OEM price lists (current and archives) Contract Website
http://www.granitedatasolutions.com
11. PRE-ORDER CONFIGURATION CONSULTATION (OFFER GENERATION) The contractor shall provide pre- sale pre- order technical consultation and configuration assistance to ordering departments in order to assure acquired configurations are operationally designed for the ordering agency’s technology needs. Ordering agencies will assure that the contractor has been appraised on the technical needs of the systems and components acquired under the contract.
12. OFFER FORMAT
The Contractor shall provide an offer to ordering agencies in MS Excel spreadsheet format. The Contractor’s offer format spreadsheet, showing company letterhead, must include the following data elements:
• Contractor letterhead
• Offer/Quote “prepared by” name and contact information • Offer/Quote number
• Date of Offer/Quote
• Date of the OEM’s publically available price index (MSRP/MSIP) • Ordering agency name
• Ordering agency contact person
• Contract number
• Contract expiration date
• Contract Line Item Number
• Quantity
• Core/Non-Core (Y/N)
• Description of Item
• Manufacturer’s Part Number/SKU
• MSRP/Index Price
• Contract Discount
• Contract Unit Price
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DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
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• Extended Price (Quantity x Contract Price)
• Subtotals of taxable and non-taxable items
• Rate and calculated tax
• Applicable fees
• Grand total
13. ELECTRONIC WASTE RECYCLING FEE
The Contractor will comply with the Electronic Waste Recycling Act of 2003 requiring retailers to collect a recycling fee from consumers on covered electronic devices, starting January 1, 2005. California Public Resources Code Section 42463(f) defines a "covered electronic device" as a video display device containing a screen greater than four inches measured diagonally. The fees must be shown on all purchase orders. See the code identified above for more information and exceptions to this definition or go to CDTFA Tax
Rates - Special Taxes and Fees (https://www.cdtfa.ca.gov/taxes-and-fees/tax-rates- stfd.htm) for a breakdown of the fees.
14. PRODUCT SUBSTITUTIONS/DISCONTINUED ITEMS
Products and configurations meeting or exceeding the category requirements shall be available throughout the duration of the contract term. The contract provides for technology refresh as models are discontinued or cease production and must be approved by the CA.
These changes will be made in the form of a contract supplement, and will not be effective until the supplement’s release.
The Contractor shall not substitute products or configurations or modify catalog information without written approval from the DGS/PD State Contract Administrator.
The Contractor(s) will maintain the contract discount as bid throughout the original term of the contract and any extension(s), including upon approved substitution.
If no substitute product is available that meets or exceeds the specifications due to fundamental technology or market change, the State may alter the common configurations to meet the updated marketplace standards. Obsolescence of a configuration may be determined at the discretion of the State.
Items with the same model number or SKU available elsewhere on the contract shall be made available to the State at the highest discount.
15. PROMOTIONAL PRICING
During special pricing promotions, the Contractor shall offer State and local agency purchasers the promotional pricing or the discount percentage off list, per Event ID 0000004112 Section 3.7.1, Pricing, whichever is lower.
The Contractor shall notify the CA of all promotional pricing changes. Notification shall include at a minimum:
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
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• Promotion start and end dates.
• Models, products, and services included in the promotion. • Promotional pricing.
Promotional pricing shall not be cause for a permanent change in pricing. Promotional pricing shall not be cause for Contractor Refresh.
Promotional items shall come with all benefits of the statewide contract terms and conditions and shall include all provisions such as warranty and delivery.
16. STATE AGENCY INFORMATION TECHNOLOGY CERTFICATION REQUIREMENT This requirement does not apply to local government agencies.
For State agencies, a signed certification of compliance with state information technology (IT) policies is required for all IT acquisitions of hardware, software, and services that cost $5,000 or more. The policy and required format is provided in SAM Section 4819.41.
SAMPLE
CERTIFICATION OF COMPLIANCE WITH POLICIES PURSUANT TO
SAM SECTIONS 4819.41 AND 4832
I hereby certify that I am the agency Director or designee; that the matters described herein are in compliance with the criteria and procedures for information technology prescribed in SAM; any acquisitions of new or enhanced information technology capabilities are consistent with project justification approved by Department of Finance myself or my designee; and that the foregoing statements are true to the best of my knowledge and belief.
_______________ ________________________________________________ (Date) (Signature and Title - indicate Director or designee)
17. PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
http://www.dgs.ca.gov/pd/Forms.aspx
(select Standard Forms).
All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
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• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Electronic Waste Recycling Fee
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.
B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).
18. MINIMUM ORDER
The minimum order shall be one (1) Monitor.
19. ORDERING PROCEDURE
A. Ordering Methods:
Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor’s Order Placement Information is as follows:
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
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ORDER PLACEMENT INFORMATION
U.S. Mail Facsimile Email
Granite Data
Solutions
5321 Luce Avenue
McClellan, CA 95652
(916) 735-
3551 [email protected]
Note: When using any of the ordering methods specified above , all State departments must conform to proper State procedures.
20. ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Contain non-contract items; or
• Contain non-contract terms and conditions.
The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.
21. ORDER RECEIPT CONFIRMATION
The Contractor will provide ordering agencies with an order receipt confirmation, via e - mail or facsimile, within one (1) business day of receipt of purchase document. The Order Receipt Confirmation shall include the following information:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Purchase Order Total Cost
• Anticipated Delivery Date
• Identification of any Out of Stock/Discontinued Items • Contractor’s Order Number
• Description of Goods
22. OUT OF STOCK REMEDY
Upon receipt of order acknowledgment identifying out of stock items, the ordering agencies shall have the following options:
• Request back order; or
• Cancel the item from the order with no penalty.
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DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
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Contractor will provide notification to the ordering agencies regarding out -of-stock items which have been back ordered.
Under no circumstance is the Contractor permitted to make substitutions with non- contract items or unauthorized products.
23. DISCONTINUED ITEM REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
• Amend purchase document to reflect State-approved substitute item (per Article 14, Product Substitutions/Discontinued Items)
• Cancel the item from the order.
Under no circumstance is the Contractor permitted to make substitutions with non- contract items or unauthorized products without approval from the CA.
24. DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:
A. Locations
Deliveries are to be made (statewide) to the location specified on the individual purchase order, which may include, but not limited to inside buildings, high-rise office buildings, and receiving docks.
B. Schedule
Delivery of ordered product shall be completed in full within 30 days after receipt of an order (ARO) unless otherwise agreed to by the agency. Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibilit y to check with each facility for their specific delivery hours before delivery occurs. The Contractor must notify the ordering agency within 12 hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Receipt Confirmation.
Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off -peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM.
C. Security Requirements
Deliveries may be made to locations inside secure institutional grounds (such as the California State Prisons) that require prior clearances to be made for delivery drivers.
Since security clearance procedures for each facility may vary, it will be the Contractor’s responsibility for contacting the secure location for security clearance
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DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
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procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.
25. EMERGENCY/EXPEDITED ORDERS
Not Applicable.
26. FREE ON BOARD (F.O.B.) DESTINATION
All prices are F.O.B. destination; freight prepaid by the contractor, to the ordering agency’s final receiving point. Responsibility and liability for loss or damage for all orders will remain with the contractor until final inspection and acceptance, when all responsibility will pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations.
27. PALLETS
Unless otherwise specified on the ordering agency’s purchase order document, standard commercially available pallet sizes should be used. All pallets shall be of sturdy construction and adequate condition to assure delivery of the goods without damage to the goods or safety hazards.
Exchange pallets may be available; however, the State assumes no responsibility for the availability to exchange pallets. Delivery drivers shall not remove more pallets from the location than delivering at time of delivery.
28. SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, section 12 entitled “Packing and Shipment”.
29. PACKING SLIP
A packing slip will be included with each shipment, which will include at least the following information in no particular order:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Line item description
• Quantity ordered
• Quantity included in shipment
• Any back ordered or out of stock items and availability date of unfilled and partial shipment
• Number of parcels
• Destination
• All information contained on the packing label
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DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
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30. PACKING LABEL
A packing label will also be included with each or der shipped and include the following items, visible on the outside of the box:
• Authorized Purchaser
• Address
• Department and floor
• Authorized Purchaser Contact Name
• Authorized Purchaser Telephone Number
31. HAZARDOUS MATERIALS DOCUMENTATION
For products that contain hazardous chemicals, as defined by California Code of Regulations, Title 8, Section 339, the Contractor must provide a Material Safety Data Sheet (MSDS), via facsimile or email, to the ordering agency upon written request.
32. INSTALLATION
Installation is available on the contract as a Value Added Service as described in Attachment B – Exhibit 8.19 D Configuration Spec and Technical Worksheet – Monitor Category. This line item may require a Statement of Work. Please refer to Article 7.A.
Physical installation includes coordination of installation with State representative, power- up, installation of latest firmware, installation of software and updates, removal of the equipment that is being replaced, and dunnage. Testing and diagnostics must include execution of a suite of hardware and software. The basic configuration must be completed and accepted by a State representative. Installation shall include electronic documentation, including configuration instructions, at no additional price.
33. INSPECTION AND ACCEPTANCE
In accordance with the General Provisions, unless otherwise noted in the ordering agency’s SOW, rejection of deliverables must be processed within 30 days of delivery or it shall be deemed as accepted by the State.
34. CONTRACT ADMINISTRATION
Both the State and the contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.
Administrat
or
Information
DGS/PD
(State Contract
Administrator)
Granite Data Solutions
(Contractor)
Contact
Name:
Eugene Shemereko Scott Mitchell
Telephone: (916) 441-9653 (916) 760-4115
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 15 06/30/2021
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Facsimile: (916) 375-4613 (916) 735-3551
Email: [email protected].
gov
[email protected]
Address: DGS/Procurement Division
Attn: Eugene Shemereko
707 Third Street, 2 nd Floor,
MS 201
West Sacramento, CA
95605
Granite Data Solutions
Attn: Scott Mitchell
5321 Luce Avenue
McClellan, CA 95652
35. RETURN POLICY
Contractor will accept all products for return at no cost to the ordering agency within 30 calendar days of delivery, and refund the customer in full. Contractor may impose a Restocking Fee per Article 37. Restocking Fees.
Note: Products returned should be in the packaging as delivered and include all documentation. Lost or damaged packaging materials and/or documentation shall be supplied by the Contractor. The Contractor shall not charge for these materials. The Contractor shall provide the CA and/or ordering department(s) a copy of the Contractor’s material cost, if requested, within ten (10) days of request.
All returns shall be picked up within seven (7) working days of notification. Notification is defined as notice in writing, by facsimile or e-mail.
36. CREDIT POLICY
The Contractor shall offer credit/refund for the following items:
• Items shipped in error
• Items that are returned within 30 calendar days of delivery • Defective or freight-damaged items
In all cases, the ordering agency shall have the option of taking an exchange or receiving a credit, or receiving a refund.
The Contractor will be responsible for the credit or replacement of all products, including those covered by manufacturer warranties. Contractor cannot require the ordering agency to deal directly with the manufacturer.
37. RESTOCKING FEES
The Contractor will not impose a restocking fee on the ordering agency for the following situations:
• Items returned that were damaged upon receipt
• Incorrect items shipped
• Items that are returned within 30 calendar days of delivery
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DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
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• Items that are returned, but exchanged for other items within 30 calendar days.
Re-stocking fees for all other reasons shall be zero percent (0%) of the value of the items needing re-stocking.
The packaging and documentation provisions of Article 35, Return Policy, shall apply to re- stocked items.
The Contractor will not be required to accept returns more than 60 days after delivery.
The State will be responsible for return transportation costs to the Contractor if so accepted after 60 days after delivery.
38. INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering agency.
The Contractor’s invoice must identify, at a minimum, the information listed below:
• Contractor’s name, address and telephone number
• Leveraged Procurement Number (State’s Contract Number) • Agency Order Number (Purchase Order Number)
• Agency Billing Code
• Ordering Agency Name
• Delivery address of the order
• Product(s) description
• Contractor’s product stock keeping unit number (SKU)
• State Contract Price(s) per unit(s) and extended price • Quantities of merchandise issued
• Date ordered
• Date delivered
• Listing of returns or back ordered items
• If applicable, discounts shall be clearly indicated on each invoice as a written statement.
• Totals for each order. Each invoice shall have a total for all orders, a total for all credits, and amount due from each agency
• Any other mutually agreed upon requirements the State may later deem necessary Invoices shall be submitted to the ordering agencies within seven (7) calendar days from date of delivery.
39. PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires
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DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
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State departments to pay properly submitted, undisputed invoices not more than forty- five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.
B. CAL-Card Use
State departments may use the CAL-Card for the payment of invoices. Use of the CAL-Card requires the execution of Purchasing Authority Purchase Order (Std. 65) as referenced in Article 17 (Purchase Execution) and must include all required documentation applicable to the purchase.
The CAL-Card is a payment mechanism, not a procurement approach and, therefore, does not relieve departments from adhering to all procurement laws, regulations, policies, procedures, and best practices, including those discussed in the State Contracting Manual (SCM) Volume 1 and Volume 2. This includes but is not limited to the application of all sales and use tax laws, rules and policies as applicable to the purchase.
C. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Supplier will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the supplier on behalf of the State.
D. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the contractor for copies of the Payee Data Record.
40. CAL-CARD INVOICING
All CAL-Card invoices are to be processed separately from other payment methods and include the elements identified in Article 38, Invoicing. CAL-Card invoices shall be submitted to the CAL-Card account holder. The total invoice amount for each CAL-Card order must reflect a zero balance due or credit, if applicable, and state “paid by CAL-Card”.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 18 06/30/2021
User Instructions
This website contains additional information regarding DGS-PD’s CAL-Card program (https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Enroll-in-CAL-Card-Program-for-Government-Entities).
41. CALIFORNIA SELLER’S PERMIT
The California seller permit number for the contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.
State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3, as applicable.
Contractor Name Seller Permit #
Granite Data Solutions 100-299591
42. ACCESSIBILITY COMPLIANCE/ VOLUNTARY PRODUCT ACCESSIBILITY TEMPLATE (VPAT)
Contract products are compliant with requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for this procurement.
43. WARRANTY
The Contractor must honor all manufacturers’ warranties and guarantees for a period of three (3) years from the date of acceptance on all products offered as part of this contract.
The Contractor shall bear all material and labor costs for repair of equipment defects and failure. The bid price cost shall include the manufacturer’s warranty cost.
During the warranty period, the Contractor must:
• Honor all manufacturers’ warranties and guarantees on all products offered through the contract.
• Continue to provide warranty service after contract termination until expiration of warranties for products that have been sold under the contract. • Provide all labor, parts, and travel necessary to keep the products in good operating condition and preserve its operating efficiency in accordance with its technical specifications.
• Pay any necessary shipment and insurance costs.
• Be the single point of contact for all warranty issues and subsequent resolution.
The warranty services listed shall include all products, software and firmware maintenance costs and costs of labor, parts, travel, factory overhaul, rehabilitation, transportation and substitute product(s) as necessary. If it is necessary to remove any products from an authorized purchaser’s location where On-site warranty is specified, the Contractor will provide substitute products at the time of removal.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 19 06/30/2021
User Instructions
Substitute products will be comparable to or better than the products removed. In instances where it is necessary for the Contractor to return the products to the factory, the Contractor will be responsible for all costs of the products from the time it leaves the authorized purchaser’s site until it is returned to the site in good operating condition.
Only new standard parts or parts equal in performance to new parts will be used in effecting repairs. Parts that have been replaced will become the property of the Contractor except in instances where the State chooses to keep the hard drives. Replacement parts installed will become the property of the authorized purchaser.
All operating system software and firmware will be considered an integral component of the equipment and the Contractor will respond to all requests for warranty service for any failure.
Warranty services during the warranty period will not include electrical work external to the products, the furnishing of supplies, or adding or removing accessories, attachments, or other devices not provided under this contract. Warranty services also will not include repair of damage resulting from transportation by the authorized purchaser between State or local sites or from accident, unless the accident is caused by negligent or intentional acts or omissions of Contractor or its agents.
44. QUALITY ASSURANCE GUARANTEES
The Contractor(s) shall represent and warrant that Desktop Monitors products provided shall be free from defects in material and workmanship, given normal use and care, over the period of the manufacturer warranty. The terms of this contract will supersede any language to the contrary on purchase orders, invoices, or other sources. Contractors must use new products, parts, and components for all new equipment purchased by the State.
Contractors may use parts that are equal in performance to new parts for warranty replacement repair parts only as long as it does not violate manufacturers’ warranty.
45. EQUIPMENT REPLACEMENT DURING WARRANTY
If the product(s) provided fails to perform in accordance with technical specifications and functional descriptions contained or referenced in the awarded contract agreement and is subject to warranty response three (3) or more times during any ninety (90) day period, the Contractor will upon the authorized purchaser’s request, replace the product(s) at no price.
The replacement product(s) will be delivered no later than fifteen (15) working days after the authorized purchaser’s request is received by the contractor. Replacement goods cannot be used, refurbished or recycled, and must be of equal or greater value.
46. PRINCIPAL PERIOD OF MAINTENANCE
The Contractor must provide warranty in accordance with the following Principal Period of Maintenance (PPM) times after notification from an authorized purchaser of a problem with any of the goods included on this IFB.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 20 06/30/2021
User Instructions
• Metropolitan Areas shall be 8x5x8 NBD onsite – Eight (8) hours, typically 8:00 am to 5:00 pm, Pacific Time, five (5) days a week, Monday through Friday, eight (8) hour Next Business Day onsite response time in metropolitan areas, excluding State holidays.
• Non-Metropolitan Areas shall be 8x5x2 (two (2) hour call back response time, excluding State holidays.) Remediation shall be underway within 48 hours.
Metropolitan Areas
Counties
San Diego Orange Riverside Los Angeles San Francisco Alameda Sacramento Santa Clara San Bernardino Yolo Solano Contra Costa San Mateo
Cities
Redding Stockton Bakersfield Ventura Tracy San Quentin Santa Rosa Santa Barbara Frontera Fresno
• For Monitors only: NBD cross-ship Exchange of Replacement monitor.
47. RECYCLED CONTENT
There is no recycled content associated with this contract.
48. SMALL BUSINESS/DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION The small business (SB) and disabled veteran business enterprise (DVBE) certifications and percentages for the contractor(s) and subcontractor(s) are listed below. State departments can verify that the certifications are currently valid at the following website:
www.caleprocure.ca.gov
CONTRACTOR INFORMATION
Name
OSDS
Certification
#
SB
Percent
(%)
DVBE
Percent
(%)
Work to be
Performed
Granite Data
Solutions 26068 0% 100% All
State departments must identify subcontractors on individual purchase documents whenever subcontractors have been identified.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 21 06/30/2021
User Instructions
The Contractor has committed to DVBE participation at total statewide contract levels of 100%. There is no small business (SB) participation for this contract.
Any irregularities or concerns regarding prime or SB/DVBE sub- contractor responsibilities are to be immediately documented and reported to the State’s contract administrator for further investigation. Information provided to the State’s contract administrator includes, but is not limited to:
• Copy of executed purchase document
• Value-added service description
• Work performance issue or concern
• Department contact name, email, and phone number
Departments may request from the Contractor a monthly report providing the SB/DVBE participation levels on purchase orders.
49. BIDDER DECLARATION/COMMERCIALLY USEFUL FUNCTION (CUF)
The DGS/PD, as the awarding department, has assessed the prime Contractor’s certifications and CUF during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to request the completion of a Bidder Declaration document or perform additional CUF analysis. The department should make a notation of this within their procurement file.
50. TAKE BACK/TRADE IN
Before any Take Back or Trade- In can occur, ordering agencies must obtain approval for discarding their IT equipment from the DGS Surplus Property and Reutilization Program.
In accordance with the State Administrative Manual (SAM), Chapter 5900, Information Technology-Disposal of IT Equipment, each agency must explore th e reutilization of surplus IT equipment prior to requesting approval for recycling or attempting to use the equipment as a credit toward the purchase of new equipment.
This contract offers a Take Back service for similar equipment, including other OEM equipment. This Take Back service is for non -working equipment. It is not mandatory that the ordering agency use the Take Back service offered. The equipment returned as part of the Take Back service shall be environmentally responsibly managed. To the great est extent feasible, the equipment is to be refurbished for resale or recycled.
See Attachment C, Take Back/Trade In for more information.
51. ELECTRONIC WASTE RECYCLING
The contractor will comply with the Electronic Waste Recycling Act of 2003 requiring retailers to collect a recycling fee from consumers on covered electronic devices, starting January 1, 2005. California Public Resources Code Section 42463(f) defines a "covered
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions, *Supplement 10*
Contract 1-17-70-05A Page 22 06/30/2021
User Instructions
electronic device" as a video display device containing a screen greater than four inches measured diagonally. The fees must be shown on all purchase orders. See the code identified above for more information and exceptions to this definition or go to http://www.boe.ca.gov/sptaxprog/tax_rates_stfd.htm#6
for a breakdown of the fees.
52. ATTACHMENTS
Attachment A – Contract Pricing *Supplement 10*
Attachment B – Exhibit 8.19D – Configuration Spec and Technical Worksheet – Monitor Category
Attachment C – Take Back/Trade In
Attachment D – Supplier Performance Report
ATTACHMENT A - Contract Pricing
Supplement 10
Contract Line Item
Number (CLIN)
(RFP ID)
UNSPSC Code Manufacturer Part Number (OEM #) Manufacturer (OEM) SKU # / Item # Item Description UOM Qty in
UOM List Price/MSRP Contract Unit Price Contract
Discount
Segment ID /Product Category/Group
ID
Hardware (Monitors)
100a 43211902 210-ANKK Dell 210-ANKK, 814-9381,814-9382 P2018H- Dell 19" Monitor each 1 269.99$ 156.59$ 42% 20 inch Widescreen MONITOR 101 43211902 210-ALCS Dell 210-ALCS, 814-5380,814-5381 P2418HT- Dell 24" Touch Monitor each 1 489.99$ 284.19$ 42% 24 inch Touchscreen MONITOR [102a 43211902 210-AQBK Dell 210-AQBK, 814-9381, 814-9382 P2219H- Dell 22 " Monitor each 1 209.99$ 121.79$ 42% 22 Inch Widescreen Monitor O/U 103a 43211902 210-AQDX Dell 210-AQDX, 814-5380, 814-5381 P2419H- Dell 24" Monitor each 1 249.99$ 144.99$ 42% 24 Inch Widescreen Monitor O/U 104a 43211902 210-AQCS Dell 210-AQCS, 815-2491, 815-2492 P2719H- Dell 27" Monitor each 1 339.99$ 197.19$ 42% 27 inch Widescreen MONITOR 106a 43211902 210-ARCF Dell 210-ARCF, 814-5380, 814-5381 U2419H- Dell 24 UltraSharp Monitor each 1 309.99$ 179.79$ 42% 24 inch Infinity Edge MONITOR 107a 43211902 210-ARCV Dell 210-ARCV, 815-2532, 815-2533 U2719D- Dell UltraSharp 27 Monitor each 1 549.99$ 318.99$ 42% 27 inch Infinity Edge MONITOR 110 43211902 210-AQCO Dell 210-AQCO, 814-5380, 814-5381 P2419HC- Dell 24 USB-C Monitor each 1 379.99$ 220.39$ 42% 24" Monitor 112 43211902 210-AQCQ Dell 210-AQCQ, 815-2491, 815-2492 P2719HC- Dell 27 USB-C Monitor each 1 459.99$ 266.79$ 42% 27" Monitor] 113 43211902 210-AQZZ Dell 210-AQZZ, 827-0203, 827-0214 U3219Q- Dell Ultrasharp 32 4K USB-C Monitor each 1 1,159.99$ 672.79$ 42% 32" Monitor [115 43211902 210-ARNW Dell 210-ARNW, 815-2573,815-2574 U4919DW- Dell UltraSharp 49 Curved Monitor each 1 1,799.99$ 1,043.99$ 42% 49" Monitor 116 43211902 210-ARCY Dell 210-AWKG, 814-5380,814-5381 U2421HE Dell UltraSharp 24 USB-C Hub Monitor each 1 399.99$ 231.99$ 42% 24" Monitor 117 43211902 210-AULM Dell 210-AULM,8A25:E2514-5380,814- 8531 P2421DC Dell 24 USB-C Monitor QHD each 1 399.99$ 231.99$ 42% 24" Monitor 118 43211902 210-AWKH Dell 210-AWKH,814-9422,814-9423 U2721DE Dell UltraSharp 27 USB-C Hub Monitor each 1 579.99$ 336.39$ 42% 27" Monitor] *102b 43211902 210-BBBW Dell 210-BBBW, 814-9381, 814-9382 Dell 22 Monitor - P2222H each 1 329.99$ 191.39$ 42% 22 Inch Widescreen Monitor O/U 103b 43211902 210-BBCC Dell 210-BBCC, 814-5380, 814-5381 Dell 24 Monitor - P2422H each 1 359.99$ 208.79$ 42% 24 Inch Widescreen Monitor O/U 104b 43211902 210-BBCK Dell 210-BBCK, 814-5380, 814-5381 Dell 27 Monitor - P2722H each 1 429.99$ 249.39$ 42% 27 Inch Widescreen Monitor O/U 106b 43211902 210-AYYV Dell 210-AYYV, 814-5380, 814-5381 Dell UltraSharp 24 Monitor - U2422H each 1 409.99$ 237.79$ 42% 24 inch Infinity Edge Monitor 107b 43211902 210-AYZE Dell 210-AYZE, 814-5380, 814-5381 Dell UltraSharp 27 Monitor - U2722D each 1 579.99$ 336.39$ 42% 27 inch Infinity Edge Monitor 119 43211902 210-AYZC Dell 210-AYZC, 814-5380, 814-5381 Dell UltraSharp 24 USB-C Hub Monitor - U2422HE each 1 509.99$ 295.79$ 42% 24" Monitor 129 43211902 210-AYZG Dell 210-AYZG, 814-5380, 814-5381 Dell UltraSharp 27 USB-C Hub Monitor - U2722DE each 1 679.99$ 394.39$ 42% 27" Monitor* Options / Upgrades
1000 43211902 A7104256 Dell A7104256 2M VS High Spped w/ Enternet HDMI Cable each 1 10.99$ 6.26$ 43% Monitor Option/Upgrades 1002a 43211902 482-BDH Dell 482-BBDH Dell Dual Monitor Arm - MDA20 each 1 369.99$ 210.89$ 43% Monitor Option/Upgrades 1004a 43211902 520-AAOR Dell 520-AAOR Dell Pro Stereo Soundbar – AE515M (Skype for Business certified) each 1 69.99$ 39.89$ 43% Monitor Option/Upgrades 1006a 43211902 520-AAOT Dell 520-AAOT Dell Stereo Soundbar – AC511M each 1 44.99$ 25.64$ 43% Monitor Option/Upgrades 1007 43211902 A7664418 Dell A7664418 C2G 6ft DisplayPort Cable with Latches 4k - DisplayPort cable - 6 ft each 1 13.99$ 7.97$ 43% Monitor Option/Upgrades *1008 43211902 520-AARU Dell 520-AARU Dell Slim Soundbar - SB521A each 1 54.99$ 31.34$ 43% Monitor Option/Upgrades* Service Options / Upgrades
3000a 43211902 814-5380, 814-5382 Dell 814-5380, 814-5382 *4 Years Advanced Exchange Service* each 1 33.50$ 19.10$ 43% *20" Widescreen, 22" Widescreen,
24" Widescreen, 24" Touchscreen,
27" Widescreen*
3001a 43211902 814-5380, 814-5383 Dell 814-5380, 814-5383 *5 Years Advanced Exchange Service* each 1 43.50$ 24.80$ 43% *20" Widescreen, 22" Widescreen,
24" Widescreen, 24" Touchscreen,
27" Widescreen*
[3004a 43211902 815-2491, 815-2493 Dell 815-2491, 815-2493 Upgrade to 4-Year Premium Panel Limited Warranty-Advanced Exchange each 1 38.00$ 21.66$ 43% 27 inch Widescreen MONITOR 3005a 43211902 815-2491, 815-2494 Dell 815-2491, 815-2494 Upgrade to 5-Year Premium Panel Limited Warranty-Advanced Exchange each 1 48.00$ 27.36$ 43% 27 inch Widescreen MONITOR] 3008a 43211902 827-0207, 827-0214 Dell 827-0207, 827-0214 4 Years Advanced Exchange Service each 1 68.00$ 38.76$ 43% *32" Monitor* 3009a 43211902 827-0209, 827-0214 Dell 827-0209, 827-0214 5 Years Advanced Exchange Service each 1 98.00$ 55.86$ 43% *32" Monitor* [3014 43211902 822-4767, 822-4761 Dell 822-4767, 822-4761 4 Years Advanced Exchange Service each 1 124.00$ 70.68$ 43% 49" Monitor 3015 43211902 822-4767, 822-4763 Dell 822-4767, 822-4763 5 Years Advanced Exchange Service each 1 174.00$ 99.18$ 43% 49" Monitor] Value Added Services
4000a 81110000 GDS-INS-CPU Granite Data
Solutions GDS-INS-MON Installation each 1 58.00$ 31.90$ 45% Installation Contract Name: PC Goods - Monitors (Dell)
Contract Number: 1-17-70-05A
Contractor: Granite Data Solutions
*Index: June 2021*
4001a 81110000 GDS-ATG-CPU Granite Data
Solutions GDS-ATG-MON Asset Tagging - Bidder administration of State provided tag (with number) each 1 17.25$ 9.49$ 45% Asset Tagging - Bidder administration of State provided tag (with number)
4002 81110000 GDS-AIN-CPU Granite Data
Solutions GDS-AIN-MON Asset Information via Internet each 1 -$ -$ 45% Asset Information via Internet 4003 81110000 GDS-IMG-CPU Granite Data
Solutions GDS-SWC-MON Self-Warranty Certification each 1 -$ -$ 45% Self-Warranty Certification 4004a 81110000 GDS-SWC-CPU Granite Data
Solutions GDS-DIS-MON Take-Back Services each 1 17.25$ 9.49$ 45% Take-Back Services 4005a 81110000 GDS-DIS-CPU Granite Data
Solutions GDS-DLG-MON Deployment & Logistics each 1 70.00$ 38.50$ 45% Deployment & Logistics Attachment B
Exhibit 8.19D
Configuration Specification/Technical Worksheet-Monitor Category
19 Inch Widescreen Monitor Common Configurations
Spec Item # Product Attribute Minimum Requirements
M19W-1 19 In Widescreen Monitor
Shall meet/include the following:
• LED
• EPEAT Silver
• Energy Star (current version)
• ADA compliant
M19W-2 Size: 18.5" - 21.4" diagonal
M19W-3 Aspect Ratio (X:Y): 16:9 (or 16:10)
M19W-4 Native Resolution: 16:9 - 1600(x) x 900 (y)
16:10 - 1440(x) x 900(y)
M19W-5 Brightness: 250 cd/m2
M19W-6 Contrast Ratio (Static): 600 to 1
M19W-7 Viewing Angle: 170° horizontal, 160° vertical
M19W-8 Response Time: 8ms
M19W-9 Ports Available: • 1xHDMI
• 1xDisplay Port
M19W-10 Cable: 1.8 meter Display Port cable included
M19W-11 Tilt & Height Adjustment:
Adjustable stand w/vertical tilt, swivel base,
height adjustable, and screen pivots from
Landscape to Portrait orientation
M19W-12 Warranty: Three-year warranty, Exchange Replacement M19W-13 Cable Option 1.8 meter HDMI cable
Attachment B
Exhibit 8.19D
Configuration Specification/Technical Worksheet-Monitor Category
21 Inch Touchscreen Monitor Common Configurations
Spec Item # Product Attribute Minimum Requirements
M21T-1 21 In Touch Screen Monitor
Shall meet/include the following:
• LED
• EPEAT Silver
• Energy Star (current version)
• ADA compliant
M21T-2 Monitor Type/Size: • Touch Widescreen
• 20.6" diagonal
M21T-3 Aspect Ratio (X:Y): 16:9 (or 16:10)
M21T-4 Native Resolution: 16:9 - 1920(X) x 1080 (Y)
16:10 - 1920(X) x 1200(Y)
M21T-5 Brightness: 200 cd/m2
M21T-6 Contrast Ratio (Static): 600 to 1
M21T-7 Viewing Angle: 170° horizontal, 160° vertical
M21T-8 Response Time: 12ms
M21T-9 Port Available: • 1xHDMI
• 1xDisplay Port
M21T-10 Cable: 1.8 meter Display Port cable included
M21T-11 Tilt & Height Adjustment: Stand w/adjustable tilt.
M21T-12 Warranty: Three-year warranty, Exchange
replacement (CA Statewide)
M21T-13 Cable Option 1.8 meter HDMI cable
Attachment B
Exhibit 8.19D
Configuration Specification/Technical Worksheet-Monitor Category
22 Inch Widescreen Monitor Common Configuration
Spec Item # Product Attribute Minimum Requirements
M22W-1 22 Inch Widescreen Monitor
Shall meet/include the following:
• LED
• EPEAT Silver
• Energy Star (current version)
• ADA compliant
M22W-2 Size: 21.5" - 23.4" diagonal
M22W-3 Aspect Ratio (X:Y): 16:9 (or 16:10)
M22W-4 Native Resolution: 16:9 - 1920 (X) x 1080 (Y)
16:10 - 1680 (X) x 1050 (Y)
M22W-5 Brightness: 250 cd/m2
M22W-6 Contrast Ratio (Static): 600 to 1
M22W-7 Viewing Angle: 170° horizontal, 160° vertical
M22W-8 Response Time: 8ms
M22W-9 Ports Available: • 1xHDMI
• 1xDisplay Port
M22W-10 Cable: 1.8 meter Display Port cable included
M22W-11 Tilt & Height Adjustment:
Adjustable stand w/vertical tilt, swivel
base, height adjustable, and screen pivots
from Landscape to Portrait orientation
M22W-12 Warranty: Three (3)-year warranty, Exchange
replacement
M22W-13 Cable Option 1.8 meter HDMI cable
Attachment B
Exhibit 8.19D
Configuration Specification/Technical Worksheet-Monitor Category
24 Inch Widescreen Monitor Common Configurations
Spec Item # Product Attribute Minimum Requirements
M24W-1 24 Inch Widescreen Monitor
Shall meet/include the following:
• LED
• EPEAT Silver
• Energy Star (current version)
• ADA compliant
M24W-2 Size: 23.5" - 25.4" diagonal
M24W-3 Aspect Ratio (X:Y): 16:9 (or 16:10)
M24W-4 Native Resolution: 16:9 - 1920 (X) x 1080 (Y)
16:10 - 1920 (X) x 1200 (Y)
M24W-5 Brightness: 250 cd/m2
M24W-6 Contrast Ratio (Static): 600 to 1
M24W-7 Viewing Angle: 170° horizontal, 160° vertical
M24W-8 Response Time: 8ms min.
M24W-9 Ports Available: • 1xHDMI
• 1xDisplay Port
M24W-10 Cable: 1.8 meter Display Port cable included
M24W-11 Tilt & Height Adjustment:
Adjustable stand w/vertical tilt, swivel
base, height adjustable, and screen pivots
from Landscape to Portrait orientation
M24W-12 Warranty: Three-year warranty, Exchange
Replacement
M24W-13 Cable Option 1.8 meter HDMI cable
Attachment B
Exhibit 8.19D
Configuration Specification/Technical Worksheet-Monitor Category 5 27 Inch Monitor Common Configurations
Spec Item # Product Attribute Minimum Requirements
M27-1 27 Inch Widescreen Monitor
Shall meet/include the following:
• LED
• EPEAT Silver
• Energy Star (current version)
• ADA compliant
M27-2 Size: 26" - 28" diagonal
M27-3 Aspect Ratio (X:Y): 16:9 (or 16:10)
M27-4 Native Resolution: 16:9 - 1920 (X) x 1080 (Y)
16:10 - 1920 (X) x 1200 (Y)
M27-5 Brightness: 300 cd/m2
M27-6 Contrast Ratio (Static): 600 to 1
M27-7 Viewing Angle: 170° horizontal, 160° vertical
M27-8 Response Time: 8ms
M27-9 Ports Available: • 1xHDMI
• 1xDisplay Port
M27-10 Cable: 1.8 meter Display Port cable
included
M27-11 Tilt & Height Adjustment: Stand w/adjustable vertical height and tilt.
M27-12 Warranty: Three-year warranty, Exchange
Replacement
M27-13 Cable Option 1.8 meter HDMI cable
Attachment B
Exhibit 8.19D
Configuration Specification/Technical Worksheet-Monitor Category 6 30 Inch Widescreen Monitor Common Configurations
Spec Item # Product Attribute Minimum Requirements
M30W-1 30 Inch Widescreen Monitor
Shall meet/include the following:
• LED
• EPEAT Silver
• Energy Star (current version)
• ADA compliant
M30W-2 Size: 30" diagonal
M30W-3 Aspect Ratio (X:Y): 16:9 (or 16:10)
M30W-4 Native Resolution: 16:9 - 2560 (X) x 1440 (Y)
16:10 - 2560 (X) x 1600 (Y)
M30W-5 Brightness: 325 cd/m2
M30W-6 Contrast Ratio (Static): 600 to 1
M30W-7 Viewing Angle: 170° horizontal, 170° vertical
M30W-8 Response Time: 8ms
M30W-9 Ports Available: • 1xHDMI
• 1xDisplay Port
M30W-10 Cable: 1.8 meter Display Port cable included
M30W-11 Tilt & Height Adjustment: Stand w/adjustable vertical height and tilt.
M30W-12 Warranty: Three-year warranty, Exchange Replacement M30W-13 Cable Option 1.8 meter HDMI cable
Attachment B
Exhibit 8.19D
Configuration Specification/Technical Worksheet-Monitor Category
Value Added Services Common Configurations
Spec Item # Product Attribute Minimum Requirements
MVAS-1 Installation (per Section 3.10.5)
MVAS-2 Asset Tagging - Bidder administration of State
provided tag (with number)
MVAS-3 Asset Information via Internet
MVAS-4 Self-Warranty Certification
MVAS-5 Take-Back Services
MVAS-6 Deployment and Logistics
VAS KEY
Emergency Services Ability to provide on-site user assistance within four (4) hours of a service call for emergency services. Emergencies are defined by users that have a significant impact on their business operations. This is a fixed hourly rate.
Asset Tagging - Bidder administration of
State provided tag (with number)
Receive customer provided tag; Affix tag on hardware components; Supply electronic report to State Agency on daily or less frequent basis; Maintain control of all tags issued, lost or destroyed.This is a fixed fee charged per system ordered.
Deployment and Logistics
Deployment and Logistics represents services beyond the minimum performance requirements of the contract. This is an hourly baseline rate. Services include: Just in time delivery (no PC boxes on-site); Secure Cart Delivery; Move and place equipment within the same building and for use by a new user; Data transfer/migration (amount of data and access) between old and new system; Storage applicable to special delivery and handling; Special handling; Staggered deliveries; Staging; Additional handling and transportation beyond the contract minimum contract requirements; Training at time of system implementation. A CUSTOMER- SUPPLIED STATEMENT OF WORK IS REQUIRED FOR ALL DEPLOYMENT AND LOGISTICS SERVICES PROVIDED.
Value Added Services
Service Type Description and Service Name
Asset Information via Internet Website for asset inquiry including information on original configuration as shipped and warranty expiration date. This is a fixed fee charged per system ordered.
1-17-70-05A Attachment C Trade In Program
Desktop Monitor Contract
TRADE-IN PROGRAM
This contract does not offer a Trade-In Program
TAKE-BACK PROGRAM
This contract contains the Value-Added Service for disposition and disposal which is provided at a fixed fee per item. Granite Data Solutions will pick up/remove product from customer location and either reuse or recycle the device and/or the device’s component parts. Granite Data Solutions will provide the customer with a “Certificate of Disposal”.
For Take Back Program/Services please contact:
Contractor Take Back Contact
Contact Name Email Phone Number
Jason Barr [email protected] (916) 760-4417
Department of General Services Contracts Management Unit PROCUREMENT DIVISION CMU 08-04
REV 02/15/08
Attachment D
SUPPLIER PERFORMANCE REPORT
GENERAL INFORMATION
NAME: TELEPHONE #: EMAIL: DATE:
DEPARTMENT NAME: AGENCY ORDER #:
CONTRACTOR NAME: LEVERAGED PROCUREMENT AGREEMENT #:
(check all applicable boxes)
DELIVERY DATE(S) DELIVERY SPECIFICATION CONSEQUENCES ACTIONS Purchase
Order
Required
Delivery
Date(s)
Actual
Delivery
Date(s)
Compliant
Late
Early
Partial
Short
Over
Non-Delivery
Other (explain in comments)
Compliant
Poor Quality
Wrong Brand
Wrong Product
Marking/Packaging
Palletization
Other (explain in comments)
Operational Changes
Unscheduled Overtime
Emergency Purchase(s)
Excessive Admin. Time
Other (explain in comments)
Accepted
Rejected
Other (explain in comments)
COMMENTS: Include all applicable information (issue, event, date, time)
Return completed form with any applicable attachments to the DGS Buyer/Contract Administrator:
DGS - Procurement Division
Acquisitions & Contracts Section
707 3rd Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Facsimile: (916) 375-4613