AGREEMENT FOR PROFESSIONAL SERVICES
(Design Professional - Architects, Engineers & Landscape Designers) THIS AGREEMENT is made and entered into this 15 Ty day of JuNE, 2020, by and between the City of Merced, a California Charter Municipal Corporation, whose address of record is 678 West 18"h Street, Merced, California 95340, (hereinafter referred to as "City") and Stantec Consulting Services, Inc., a New York Corporation, whose address of record is 3875 Atherton Road, Rocklin, California 95765, (hereinafter referred to as "Consultant").
WHEREAS, City is undertaking a project to design upgrades to its Wastewater Treatment Facility; and,
WHEREAS, Consultant represents that it possesses the professional skills to provide engineering design services in connection with said project.
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants hereinafter recited, hereby agree as follows:
1. SCOPE OF SERVICES. The Consultant shall furnish the following services: Consultant shall provide the engineering design services described in Exhibit "A" attached hereto.
No additional services shall be performed by Consultant unless approved in advance in writing by the City, stating the dollar value of the services, the method of payment, and any adjustment in contract time. All such services are to be coordinated with City and the results of the work shall be monitored by the Director of Public Works or designee. However, the means by which the work is accomplished shall be the sole responsibility of the Consultant.
2. TIME OF PERFORMANCE. All of the work outlined in the Scope of Services shall be completed in accordance with the Schedule outlined in Exhibit "B" attached hereto and incorporated herein by reference. By mutual agreement and written addendum to this Agreement, the City and the Consultant may change the requirements in said Schedule.
3. TERM OF AGREEMENT. The term of this Agreement shall
commence upon the day first above written and end on June 15, 2022.
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1 4. COMPENSATION. Payment by the City to the Consultant for actual services rendered under this Agreement shall be made upon presentation of an invoice detailing services performed under the Scope of Services, in accordance with the fee schedule set forth in Exhibit "C" attached hereto and incorporated herein by reference. The Consultant agrees to provide all services required under the Scope of Services in Exhibit "A" within the compensation amount set forth in Exhibit "C". For Consultant's services rendered under this Agreement, City shall pay Consultant the not to exceed sum of Four Hundred Fifty-One Thousand Nine Hundred Dollars ($451,900.00).
5. METHOD OF PAYMENT. Compensation to Consultant shall be paid by the City after submission by Consultant of an invoice delineating the services performed.
6. RECORDS. It is understood and agreed that all plans, studies, specifications, data magnetically or otherwise recorded on computer or computer diskettes, records, files, reports, etc., in possession of the Consultant relating to the matters covered by this Agreement shall be the property of the City, and Consultant hereby agrees to deliver the same to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials including but not limited to those set forth hereinabove, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.
7. CONSULTANT'S BOOKS AND RECORDS. Consultant shall
maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. Any records or documents required to be maintained shall be made available for inspection, audit and/or copying at any time during regular business hours, upon oral or written request of the City.
8. INDEPENDENT CONTRACTOR. It is expressly understood that Consultant is an independent contractor and that its employees shall not be employees of or have any contractual relationship with the City. Consultant shall be responsible for the payment of all taxes, workers' compensation insurance and unemployment insurance. Should Consultant desire any insurance protection, the Consultant is to acquire same at its expense.
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2 In the event Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, protect, defend, and hold harmless the City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
9. INDEMNITY.
A. Indemnity for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City and any and all of its officials, employees and agents from and against any and all losses, liabilities, damages, costs, and expenses, including legal counsel's fees and costs but only to the extent the Consultant (and its Subconsultants), are responsible for such damages, liabilities and costs on a comparative basis of fault between the Consultant (and its Subconsultants) and the City in the performance of professional services under this agreement.
B. Indemnity for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend, and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel's fees and costs, court costs, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or City for which Consultant is legally liable, including, but not limited to officers, agents, employees, or subcontractors of Consultant.
10. INSURANCE. During the term of this Agreement, Consultant shall maintain in full force and effect at its own cost and expense, the following insurance coverage:
X: Agreements\Public Works\2020\PSA Design Professional (Architects, Engineers & Landscape Designers) - Stantec WWTP Upgrades 3 a. Workers' Compensation Insurance. Full workers' compensation insurance shall be provided with a limit of at least One Hundred Thousand Dollars ($100,000) for any one person and as required by law, including Employer's Liability limits of $1,000,000.00 per accident. The policy shall be endorsed to waive the insurer's subrogation rights against the City.
General Liability.
(i) Consultant shall obtain and keep in full force and effect general liability coverage at least as broad as ISO commercial general liability coverage occurrence Form CG 0001.
(ii) Consultant shall maintain limits of no less than One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage.
(ili) The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects liability arising out of work or operations performed by or on behalf of the Consultant.
(iv) The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub-contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory.
(v) Consultant shall maintain its commercial general liability coverage for three (3) years after completion of the work and shall add an additional insured endorsement form acceptable to the City naming the City of Merced, its officers, employees, agents and volunteers for each year thereafter for at least three (3) years after completion of the work. Copies of the annual renewal and additional insured endorsement form shall be sent to the City within thirty (30) days of the annual renewal.
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4 :
C. Automobile Insurance.
(i) Consultant shall obtain and keep in full force and effect an automobile policy of at least One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
(ii) The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects automobiles owned, leased, hired or borrowed by the
Consultant.
(iii) The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub-contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory.
d. Professional Lability Insurance. Consultant shall carry professional lability insurance appropriate to Consultant's profession in the minimum amount of One Million Dollars ($1,000,000). Architects and engineers' coverage is to be endorsed to include contractual liability.
e Qualifications of Insurer. The insurance shall be provided by an acceptable insurance provider, as determined by City, which satisfies all of the following minimum requirements:
(i) An insurance carrier admitted to do business in California and maintaining an agent for service of process within this State; and,
(ii) An insurance carrier with a current A.M. Best Rating of A:VII or better (except for workers' compensation provided through the California State Compensation Fund).
f. Certificate of Insurance. Consultant shall complete and file with the City prior to engaging in any operation or activity set forth in this Agreement, certificates of insurance evidencing coverage as set forth above and which shall provide that no cancellation or expiration by the insurance company will be made during the term of this Agreement, without thirty (30) days written notice to City prior to the effective date of such cancellation including cancellation for X: \Agreements Public Works\2020\PSA Design Professional (Architects, Engineers & Landscape Designers) - Stantec WWTP Upgrades Design.docx
5 nonpayment of premium. In addition to any other remedies City may have, City reserves the right to withhold payment if Consultant's insurance policies are not current.
11. ASSIGNABILITY OF AGREEMENT. It is understood and agreed that this Agreement contemplates personal performance by the Consultant and is based upon a determination of its unique personal competence and experience and upon its specialized personal knowledge. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City.
12. TERMINATION FOR CONVENIENCE OF CITY. The City may
terminate this Agreement any time by mailing a notice in writing to Consultant that the Agreement is terminated. Said Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the phase of work actually completed, based on a pro rata portion of the compensation for said phase satisfactorily completed at the time the notice of termination is received.
13. CONFORMANCE TO APPLICABLE LAWS. Consultant shall
comply with its standard of care regarding all applicable Federal, State, and municipal laws, rules and ordinances. No discrimination shall be made by Consultant in the employment of persons to work under this contract because of race, color, national origin, ancestry, disability, sex or religion of such person.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. 1101 et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any agency or instrumentality of the federal or state government, including the courts, impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith.
14. WAIVER. In the event that either City or Consultant shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or any other covenant, condition or obligation. Waiver shall not be deemed effective until and unless signed by the waiving party.
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6 15. INCONSISTENT OR CONFLICTING TERMS IN AGREEMENT
AND EXHIBITS. In the event of any contradiction or inconsistency between any attached documents) or exhibits) incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control.
Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City unless specifically agreed to in writing, and initialed by the authorized City representative, as to each additional contractual term or condition.
16. AMBIGUITIES. This Agreement has been negotiated at arms' length between persons knowledgeable in the matters dealt with herein. Accordingly, any rule of law, including, but not limited to, Section 1654 of the Civil Code of California, or any other statutes, legal decisions, or common-law principles of similar effect, that would require interpretation of any ambiguities in this Agreement against the party that drafted this Agreement is of no application and is hereby expressly waived.
17. VENUE. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this agreement shall be held exclusively in a state court in the County of Merced.
18. AMENDMENT. This Agreement shall not be amended, modified, or otherwise changed unless in writing and signed by both parties hereto.
19. INTEGRATION. This Agreement constitutes the entire
understanding and agreement of the parties and supersedes all previous and/or contemporaneous understanding or agreement between the parties with respect to all or any part of the subject matter hereof.
20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of the parties hereto warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of their entity and has/have the authority to bind their party to the performance of its obligations hereunder.
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7 21. COUNTERPARIS. This Agreement may be executed in one or more counterparts with each counterpart being deemed an original. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterparts executed by the other parties hereto are in the physical possession of the party or parties seeking enforcement thereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first above written.
CITY OF MERCED
A California Charter Municipal
Corporation
BY:
City Manager
ATTEST:
STEVE CARRIGAN, CITY CLERK
авоори
CITY 889
APPROVED AS TO FORM: A.D
TORPORATED ARAL
BY Pache A mate
4-4-2020
City Attorney Date
301254 pOt 138377
ACCOUNT DATA:
By: Winst Verified by Finance Oricer
10 324
Funds available. us 001812020
553-1108-437-65-00 118015
#451,900.00 FL 4/9/20
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8 CONSULTANT
STANTEC CONSULTING SERVICES,
INC., A New York Corporation
BY:_
(Signature)
Steven L. Beck
(Typed Name)
Its:_ Senior Principal
(Title)
BY:
(Signature)
(Typed Name)
Its:_
(Title)
Taxpayer I.D. No. 11-2167170
ADDRESS: 3875 Atherton Road
Rocklin, CA 95765
TELEPHONE: (916) 826-3665
FAX:_ (916) 773-8448
E-MAIL: [email protected]
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9 › Stantec
June 1, 2020
Attention: Ken Elwin
Public Works Director
City of Merced Public Works
1776 Grogan Avenue
Merced, CA 95341
Reference: Merced WWTF Phase VI Preliminary Engineering Scope of Services Mr. Elwin,
As requested from our scoping meeting on May 28, 2020, please find enclosed the updated Exhibit "A" Scope of Services, Exhibit "B" Project Schedule with estimated July 15, 2020 Notice to Proceed, and Exhibit "C" Fee Estimate.
Also included is our updated Team Organization Chart. Our scope and fee estimate for the preliminary design phase includes all the requirements from the RFP and additional tasks for SRF funding and plant optimization.
If you have any questions, please call me at (916) 826-3665. We look forward to working with the City on this very important project.
Sincerely,
Stive 1. Buck
Steven Bed
Project Manager
3875 Atherton Road | Rocklin, CA 95765
Cell: (916) 826-3665
[email protected]
EXHIBIT A
3875 ATHERTON ROAD | ROCKLIN, CA 95765- DESIGN WITH COMMUNITY IN
TEAM ORGANIZATIONAL CHART
QA/QC PRINCIPAL-N-CHARGE AND PROJECT MANAGER
Jeff Hauser, PE TECHNICAL ADVISORS
Steven Beck, PE
CONSTRUCTABILITY REVIEW Dru Whitlock, PE
ASSISTANT PROJECT MANAGER
Cody Chamas, PE
Steve Chavez, PE, CE/ME, CCM Beth Cohen, PE, LEED AP
PROCESSI CIVIL ELECTRICAL INSTRUMENTATION/ STRUCTURAL BIOGAS MECHANIC AL Beth Cohen, PE Long Hoang, PE CONTROLS Steve Stoll, SE UTILIZATION Akram Botrous, Isaac Josifek, PE Philip Atkinson, PE, Greg Harris, PE Javier Femandez, Krishna
Ph.D., PE, BCEER PE CENG
Chockalingam, PE Jason Carr
Greg Hamis, PE Glenn Lasiuta
SRF WWTRF FUNDING OPERATIONS SURVEYING GEOTECHNIC AL ARCHITECT
ENVIRONMENTAL PERMITTING SUPPORT AND STARTUP
SUPPORT Tony Cuomo, Neva Popenoe, Mike Canevar,
Kim Clyma, JD Rich Stowell, Jennifer Barnes PLS PE, GE ALA Ph.D., PE Gary Hengst, On-Man Lau, PE,
Grade V GE
ADDITIONAL TECHNICAL RESOURCES
SENIOR CAD DESIGNER GRAPHIC DESIGNER CAD DESIGNER COSTING SPECIALIST ADMINISTRATIVE ASSISTANT Andy Bartos Mike Maddux Heather Morales James Loucks, PMP, CCP Julia Lersch Rusdi Giarta
LEGEND
BSK Associates
HERWIT Engineering
EXHIBIT A
City of Merced WWTF Phase VI Engineering Design, Project 118015 Preliminary Design Scope of Services
SCOPE OF SERVICES Subtask 200.200 The
Below is our understanding of the Merced WWTF Phase VI following chapters will be provided in the Preliminary Expansion Project Scope of Services, including detailed Design Report:
description of each associated task. Executive Summary
Flows and Load
TASK200 | Preliminary Design: Stantec will provide a Influent Pump Station and Headworks Preliminary Design Report to evaluate treatment Primary Treatment technology and specific equipment best suited for the Secondary Treatment Processes Merced WWTF. The preliminary design phase will allow us Tertiary Filtration and Chemical Conditioning to differentiate ourselves by respectfully listening to Facilities the City's needs, including requests to analyze innovative UV Disinfection solutions (with a history of successful installations at similar Effluent Disposal Facilities facilities) that improve operational flexibility and function Solids Handing, Sludge Thickening, Digesters, within realistic budgetary constraints. and Gas System
Solids Dewatering and Drying
Subtask 200.100 - Project Management: Stantec will Side Stream Treatment and Struvite Control conduct a project kickoff meeting with City staff to review Miscellaneous Sitework, Site Layout, and the scope of work and the initial alternative process Hydraulic Profile considerations. This meeting will be a collaboration Electrical/Power Supply and Distribution of ideas to solicit input and encourage a partnership Instrumentation between engineering, operations, and public works Biogas Utilization and Alternative Energy Evaluation personnel on project related topics. Meeting minutes will be 6 Permit Requirements and Regulation Compliance prepared and distributed to the meeting participants. Recommended project and Preliminary Construction Cost Estimate
We will conduct a follow-up design workshop after
the draft Preliminary Design Report has been Each chapter will investigate alternative options that will developed and hold monthly project increase treatment capacity from 12 mgd to 16 or 20 coordination/status meetings to collaborate as the mgd. The chapters will compare life-cycle costs for each report alternatives are being considered. alternative and compare a weighted criteria matrix to provide an engineering recommendation for process
Stantec will provide quality assurance and quality control for improvements. The engineering team will not dismiss the preliminary design work, which includes peer review of City staff ideas simply because they don't match existing all project deliverables. Documents shall be reviewed for (erroneously categorizing appropriateness without correctness, completeness, and coordination with other quantitative consideration of applicability). Rather, we will documents and between disciplines. analyze the alternatives based on effectiveness, life cycle costs (including accessibility to grants), operational ease, Stantec will prepare and submit monthly invoices. Progress and compliance with anticipated regulations. Areas to be Payments, upon invoice, will be made on actual hours addressed within the report include:
worked applied to the agreed-upon hourly rates of - Flows and loads: This chapter will analyze historical compensation. Stantec's invoices shall identify hours flows and loads and use the results as a basis for worked by date for each named individual staff member, projecting future design conditions; understanding and include backup for non-labor charges. historical wastewater characteristics are critical in projecting future capacity needs because they are used
Deliverable: Agenda and meeting minutes. as the basis for sizing facilities (potentially saving millions of dollars from being unnecessarily spent on
oversizing processes, or, conversely, limiting
development potential with undersized facilities)
Stantec
Phase VI Engineering Design, Project 118015
Headworks upgrades needed to increase pumping Tertiary Treatmentchapter will discuss enhancements capacity, improve screening reliability (perforated plate to the flocculation basins (adjustable weirs to mitigate end of life analysis versus new flex rake screening), breaking the floc matt) and expansion of filter trains increase grit capture rates (hydraulic evaluation and needed to process increased flows; this chapter retrofit baffling of vortex grit basins), and reduce will discuss the benefits of MBR, if selected in the corrosion (odor control facilities) will be evaluated in secondary chapter, and its impacts on overall filtration the preliminary design report. capacity and future salinity reduction benefits Primary Treatment process upgrades needed to Disinfection System will analyze the historic accommodate increased flow rates and effects of transmittance data and determine whether the existing ferric chloride dosing (carryover from struvite control channels can be re-rated for higher capacity or if new in solids handing facilities); this chapter will include banks need to be installed; the chapter will also discuss the struvite control optimization strategies (such as the need for re-coating the channels (to eliminate side-stream treatment and water dilution system) sponge growth and poor performance) and strategies discussed in the solids handling chapter and how those for long-term application success (such as prequalified measures will improve clarifier performance (allowing painting contractors and NACE certified inspectors) sludge to naturally move downstream for secondary Sludge Thickening (DAFT) is currently limited by the retum without the need to pump settled sludge into digester's ability to process high concentration of solids the effluent trough); it will also include documentation due to non-Newtonian properties of sludge above 4%; of process impacts using different ferric dosing we will describe advantages of thickened sludge on strategies (quantity and location) to avoid carryover downstream dewatering equipment and compare it to or replacement with citric acid; the chapter will also cost impacts associated with modifying the digesters analyze primary sludge fermentation for creating (increased mixing ability using draft tube mixing, readily biodegradable BOD/COD compressed gas diffusers, recuperative thickening Secondary Treatment improvements within the blending, and/or providing a sludge blending system to existing aeration basins (increased anoxic basin mix WAS with TWAS volumes, reduced short-circuiting caused by sloped The Digester chapter will explore alternative mixing sides, upgrading diffuser types) and expansion options to accommodate various sludge thicknesses requirements (new aeration basin, blower building. and quantify Digester Gas production rates with clarifier and RAS pump station; further, the evaluation various digester upgrade alternatives (including will include alternative blower technologies with impacts of installing a FOG receiving station) for various energy/fuel sources and multiple diffuser consideration in the alternative energy chapter (see options); this chapter will discuss positive impacts of Energy Chapter description below); further, the installing side-stream treatment (ammonia removal Digester System needs upgrades to accommodate in centrate retum) and primary sludge fermentation the increased flows and loads, while maintaining Class to enhance denitrification, including discontinuing A/B biosolids production; the chapter will evaluate the costly glycerin supplementation; this chapter will also following digester alternative options to find the most explore other options for biological treatment (such economical and reliable solution:
as MBRs and integrated fixed film activated sludge) Adding another mesophilic digester (operating between 95-102 °F) and associated boiler within a
* The cost comparisons for biological treatment
altematives will not be used independently to new digester control building, or assess the overall cost effectiveness because the Modifying the existing digesters for thermophilic selection of the biological treatment upgrades will anaerobic digestion (running at temperatures impact other plant components; for example, the between 122-136 °F) with increased boiler capacity headworks and disinfection facilities (and future and structural integrity evaluation, or salinity reduction treatment trains, i.e. RO) will be Adding thermal hydrolysis process (THP) different for the MBR alterative than it would be upstream of the digesters to superheat the for the other alteratives; therefore, this section will biosolids (lysing the cells and creating an easily include consideration of other aspects of the plant mixed, low viscosity, concentrated solids) and that would be impacted by the choice of biological generate 30% increased gas production for treatment altematives reuse and increase dewatering performance Stantec
Phase VI Engineering Design, Project 118015
The cost comparisons for digester upgrade Centrate return is pumped into an equalization tank and alternatives will not be used independently to constantly bled back to the WWTF at low flow rates. assess the overall cost effectiveness because the However, even at low flows, the centrate accounts for selection of the upgrades will impact other plant approximately 25% of the influent ammonia and quickly components; for example, the sludge thickening depletes the biological treatment process's carbon facilities will be different for the THP alternative source, requiring addition of supplemental glucose; than it would be for the other alternatives; therefore, the report will develop alternative options for removing this section will include consideration of other ammonia (Side-Stream Treatment) within the existing aspects of the plant that would be impacted by the centrate equalization tank or upstream of the centrate choice of digester alternatives pump station; the analysis will include the cost savings Solids Dewatering centrifuges require a significant on chemicals (glycerin and ferric chloride) as well as polymer use and process optimization strategy secondary treatment process sizing impacts (basins to generate cake with high solids concentrations; and equipment) as such, we will evaluate the use of alternative Energyuse at the WWTF is high, much like all similarly dewatering technologies (such as PW Tech's volute sized facilities, and there is an enormous opportunity press); further, this chapter will detail the existing cake to reduce reliance on MID supplied electricity, including conveyance system and need for parallel conveyors, installation of solar power in the emergency storage to allow for increased operational flexibility basins and reusing the excess biogas for as an Struvite is formed in the solids handling process and alternative energy source; the evaluation of altemative currently crystallizes in the centrate pump station (and energy and biogas reuse options will be considered in downstream processes) unless the City adds ferric
chloride; the assessment of struvite control will include Biogas Utilization: Cumently. the City generates a site-specific water chemistry evaluation of centrate, excess biogas (methane) that is being wasted non-potable water and reclaimed water to determine to the gas flare totaling 20 million cubic feet per the efficacy of water dilution blending system (to year (based on 2018 data); most of the gas is change the pH and limit struvite forming reactant ions: available in the summer, with winter demands phosphorous and ammonia); further, the study will using more gas for digester boiler heating; this include the benefits of intermittently dosing citric acid biogas production can be treated and reused to and/or sulfuric acid to limit initial building (inhibiting operate equipment that would otherwise run on continuous buildup), as well as evaluate benefits of electricity (or natural gas), such as aeration blowers providing side-stream treatment processes upstream for the new secondary train (i.e. Neuros turbo (and or downstream) of the centrate pump station to blowers with or without heat recover system for limit ammonia from crystallizing with the phosphate further reuse), forced air heat drying (i.e. Gryphon Biosolids Dryingisachievedusing active solar Environmental), heat exchangers (to improve solar dryers (ASD), which are limited in unpredictable dryer performance or condition buildings), larger (cloudy and humid) winter months; the report will boilers (to create thermophilic digesters), and RNG determine the summer and winter capacity of injection into pipeline the existing ASDs, based on historical values, and Gas production will increase with the associated augmentation capacity needed to increase higher loading to the plant and potential the annual process reliability; enhancing the solar process changes installing a FOG receiving dryers with parallel heat drying equipment (such as station, modifying the digesters, food forced thermal exchange and pressure differential waste import, installing THP, etc.) and equipment, like Gryphon's advanced drying technology) availability will change seasonally will provide operational flexibility and year-round Site Layoutneeds to be considered to create an WWTF reliability; the report will consider the cost benefits, that effectively utilizes the available land area and reliability, and adaptability of using mechanical existing infrastructure, maximizes operability of new augmented dryers (heat dryers) or biological facilities, and is compatible with future expansions; dryers to increase the system's drying capacity this chapter will incorporate the layout of all the Stantec
Phase VI Engineering Design, Project 118015
recommended processes from previous chapters, as Preliminary Design Report and five copies of the well as evaluate miscellaneous improvements and final Preliminary Design Report (incorporating their impacts on budget and associated processes, like City staff comments). a new FOG receiving station, modifications required to
irrigate using secondary effluent, and installing a new TASK 300 | SRF Support Services - Operations/Training building; it will further include Stantec will provide funding support services as suggested levee improvements to handle expansion follows. plans and define the steps needed to secure FEMA re-
Subtask 30
classification of the flood hazard
This Task provides scope for the pursuit of SRF
Regulations are constantly changing and need to funding. be considered to help ensure the longevity of the
facilities and successful operation of the WWTF; as The CWSRF program currently offers debt financing at interest rates that are one-half of the State's most
such, anticipated regulations should be considered
and will be incorporated into the report, including recent General Obligation (GO) Bond rate (current how the plant can accommodate such limits; this CWSRF rate at approximately 1.7%) and a financing includes salinity and nutrient limits, disinfection term of 30 years. byproducts, pharmaceuticals, phosphorous, FEMA Within this task, Stantec will support the City with flood hazards, greenhouse gases, and organic preparation of funding applications for requesting loan diversion (including from residential green-waste); funding for the proposed project. These applications the report will analyze the required acreage needed are to be submitted to the State Water Board Division to dispose of biosolids onsite (within the land of Financial Assistance (DFA), which administers the application area for the 16- and 20-mgd projects;
CWSRF program. The following sections outline the
further the environmental team (familiar with the
tasks necessary to apply for construction funding.
project site, environmental constraints, and (Note that it is also possible for this CWSRF to fund Environmental Impact Report [EIR]) will provide engineering and environmental costs. This can be parameters that must be incorporated into the final
discussed with the City prior to initiating the funding design, in order to comply with the existing EIR, application process.) which covered expansion activities up to 20-mgd
Budget and Financingopportunities are an Subtask 300.101 - General Application: The important part of WWTF expansion planning; the CWSRF preliminary funding application will be costs for the 16- and 20-mgd facilities will be developed in coordination with City staff and submitted developed for consideration of proposed facilities to the CWSRF DFA. Stantec will facilitate a kick-off practicality; our team will help evaluate meeting with City and DFA staff and address any opportunities for renewable natural gas credits (RIN comments or revisions required by DFA. and CFS), infrastructure grants (e.g. CD,
WIFIA, EDA, SJVAPCD, and CEC) and low interest Deliverable: CWSRF Preliminary Funding Application loans (SRF) to finance the project, based on draft and final. recommended process improvements; the report
will include a generated action item list to describe
additional items needed to receive money from
individual funding sources
Recommended Project descriptions will be
included in the report to summarize the
recommended improvements for the Expansion
Project; the chapter will include a suggested time.
line and phasing plan for construction of the
facilities
Deliverables: Five (5) copies of the draft
Stantec
Phase VI Engineering Design, Project 118015
Subtask 300.102 - Coordinate the CWSRF Subtask 300.103 - CWSRF Environmental Technical Package: The CWSRF Technical Package: Stantec will assist the City by preparing application will be developed in coordination City staff the environmental package contained in the CWSRF application for funding, which is the series of forms in and submitted to the DFA. Stantec will provide the
which compliance with environmental requirements is
required Technical Report including alternative documented for the California CEQA process to meet analysis (termed the Project Report) for this package. Federal funding requirements. This scope excludes the following new permit activities:
To prioritize the project per CWSRF's expected
funding capabilities Stantec will include "Green" project - U.S. Army Corps of Engineers (USACE) Aquatic components to the extent feasible, with energy efficient Resources Delineation improvements, identifying reclamation and biosolids - Clean Water Act (CWA) Section 404, Nationwide reuse elements of the project and possibly bundling Permit (NWP) Pre-Construction Notification (PCN) solar improvements and digester gas reuse with the
funding application, as directed by the City. - Central Valley Regional Water Quality Control Board (CVRWQCB), CWA Section 401, Water
An alternatives analysis will be conducted by Stantec Quality Certification (WQC) to analyze the options available for improvements to - California Department of Fish and Wildlife (CDFW), the City's WWTF (as detailed in the Preliminary CDFG Code 1602, Lake and Streambed Alteration Design Report Task 200). The assessment will (LSA) application primarily be a focused analysis of the feasible
alternative methods of treatment and solids - Federal Endangered Species Act (FESA) management. Compliance, Migratory Bird Treaty Act (MBTA) through the USFWS
The alternatives analysis will be referenced and - National Historic Preservation Act (NHPA), Section documented in accordance with CWSRF Guidelines 106 compliance. in a project report. The project report will be prepared - Clean Air Act, General Conformity Analysis Report
by Stantec and will include additional information
required therein so that it can serve to support a - Farmland Protection Policy Act Compliance and Construction Funding application to be filed with DFA Williamson Act lands compliance on behalf of the City. The project report will describe - Flood Plain Management, FEMA flood maps the apparent best project, including all aspects of
wastewater treatment, solids handling, and - Safe Drinking Water Act: Sole Source Aquifer Protection Compliance
alternative energy expansion. Preliminary layouts
and site plans will be prepared and an engineering - Proof of Magnuson-Stevens Fishery Conservation opinion of cost will be summarized and presented. and Management Act compliance with an Essential The report will also capture the DFA requirements Fish Habitat Assessment (EFH Assessment) for the related to environment, growth, and public outreach. State Water Board's consultation with the National Oceanic and Atmospheric Administration (NOAA)
Deliverable: Project report with alternatives analysis National Marine Fisheries Service draft and final, as described in Task 200. - Wild and Scenic Rivers Act compliance Please note, this application has the longest lead
time and DFA will require approval of this package
before evaluating the following financial security
package.
Deliverable: CWSRF environmental package draft and
final packages.
Stantec
Phase VI Engineering Design, Project 118015
Subtask 300 RF Financia memorandum that summarizes the sampling results Security ponent: Another critical component
and analyzes alternative options for grit removal
essential to CWSRF approving the loan is the
technologies that can be used to increase the
Financial Security package. In preparing the financial
capture efficiency specific to the plant. The analysis
security package, Stantec will look at the financial
health of the City's enterprise fund. The information will include life cycle cost comparisons of up to three presented in the financial security package will be technologies and impacts on plant performance used by DFA to determine the borrowing capabilities (including downstream grit accumulation and of the City. hydraulic profile impacts
Therefore, helping ensure a favorable determination is
Deliverables: To minimize costs, it is assumed
imperative to the overall success of the financing and
that Stantec coordination and review with City
CWSRF application process.
staff will primarily be performed via phone and
email.
The City will need to provide substantial information
to DFA to facilitate their evaluation of the financial
Subtask 400.200
security package. Stantec will assemble and provide
Stantec will assist in coordination of an intensive
the information in a cohesive format that will
demonstrate the City's ability to borrow and repay any monitoring effort consistent with the recommendations in "Methods for Wastewater
loan funds.
Characterization in Activated Sludge Modeling" by the
We assume the City will participate and provide the
Water Environment Research Foundation, 2003.
underlying or supporting documentation needed for
Intensive monitoring will include 14 consecutive days
the financial security package.
of daily flow proportional composite sampling of plant
Deliverable: CWSRF Financial Security package influent, primary effluent, and secondary effluent; information to City. twice per week monitoring of mixed liquor, septage influent, and recycle streams (including sludge
Subtask 300.105 - Application Facilitation and dewatering return flows); for at least two 24-hour Completion: Stantec will facilitate the application periods, hourly influent samples should be taken to process for the City and help see the application quantify diurnal load patterns; and flow and through the Various CWSRF project approvals. This temperature monitoring. Samples will be analyzed to includes checking in with CWSRF staff via phone and quantify amounts of particulate, colloidal, and soluble, email on a regular basis generally to confirm CWSRF biodegradable, and unbiodegradable chemical staff has what they need to continue processing the oxygen demand (COD) and total Kjeldahl nitrogen (TKN).
City's application. Other than the project kick-off
meeting, no additional face to face meetings with the
This information is critical for modeling, simulation,
City and DFA staff are included, nor are they
and design of facilities for nitrification and
anticipated to be needed.
denitrification. All sampling will be provided by others.
The scope includes laboratory analyses and data
TASK 400 Plant Optimization
tabulation in Excel (format to be specified by Stantec) Subtask 400.100 Grit Particle Distribution up to $25,000. Stantec will review and analyze all Analysis and Site Specific Improvements: To data to establish average wastewater characteristics, further evaluate grit removal systems, this subtask including parameters needed for process simulation provides services to prepare a grit particle in BioWin, and to determine the diurnal flow and load distribution analysis (including seven samples) that patterns needed to assess diurnal process characterize the size and settling properties and performance and variations in oxygen demand. The quantify of grit upstream and downstream of the results from this task will be summarized in a vortex grit chambers. Based on the results of the grit technical memorandum. characterization, we will prepare a technical
Stantec
Phase VI Engineering Design, Project 118015
City of Merced WWTF
Phase VI Expansion Project Schedule
Task Name Duration Start Finish
3rd Quarter 4th Quarter
Preliminary Design 113 days Wed 7/15/20 Fri 12/18/20
Notice to Proceed O days Wed 7/15/20 Wed 7/15/20
Project Kickoff Meeting O days Thu 7/16/20 Thu 7/16/20
Prepare Draft Predesign Report 90 days Thu 7/16/20
Attend Progress Meeting No. 1 O days Mon 11/23/20 Mon 11/23/20 5 11/23 QA/QC Draft Predesign Report 7 days Tue 11/24/20 Wed 12/2/20 Attend Progress Meeting No. 2 O days Wed 12/2/20 Wed 12/2/20 52 1212 Prepare Final Predesign Report 12 days Thu 12/3/20 Fri 12/18/20 Funding Support 250 days Thu 11/26/20 Wed 11/10/21
Prepare CWSRF General Application 5 days Thu 11/26/20 Wed 12/2/20 Submit CWSRF General Application O days Wed 12/2/20 Wed 12/2/20 & 12/2 CWSRF Staff Kickoff Meeting O days Wed 12/9/20 Wed 12/9/20 → 12/9 Prepare 90% Drawings & Specifications (Not in Contract) 10 mons Wed 1/20/21 Tue 10/26/21 Prepare CWSRF Technical Package 11 days Wed 10/27/21 Wed 11/10/21 Submit CWSRF Technical Package O days Wed 11/10/21 Wed 11/10/21 6111 Prepare CWSRF Environmental 6 mons Thu 12/10/20 Wed 5/26/21 Submit CWSRF Environmental Package O days Wed 5/26/21 Wed 5/26/21 5,5/26 18 CWSRF Review of Environmental Package 4 mons Thu 5/27/21 Wed 9/15/21 19 Prepare CWSRF Financial Security Package 3 mons Thu 8/12/21 Wed 11/3/21 City Submit CWSRF Financial Security Package O days Wed 11/10/21 Wed 11/10/21 20 111 Plant Optimization 44 days Thu 7/30/20 Tue 9/29/20
Wastewater Characterization Study 30 days Thu 7/30/20 Wed 9/9/20 Grit Particle Distribution Analysis 40 days Wed 8/5/20 Tue 9/29/20 EXHIBIT B Page 1 Tue 6/2/20
Exhibit C
City of Merced Wastewater Treatment Facility
Phase VI Engineering Design, Project 118015 - Preliminary Design Phase Budget Task Labor and Cost Breakdown
STANTEC STAFF HOURS
TASK TASK
TOTAL TASK STAFF DIRECT TOTAL TASK
HOURS COST COST COST
TASK AND DESCRIPTION $207 $232 $182 $232 $163 $244 $232 $157 $182 $157 ASK 200 - Preliminary Design
200.100 Project Management
200.101 Kickoff Meeting 7,809
200.102 Progress Meetings - 7- es es es 16,192
200.103 Design Workshop 15,413
200.104 Quality Assurance and Quality Control 100 9,740 200.200 Preliminary Design Report
200.201 Executive Summary • ~ 5,226
200.202 Flows and Loads 1,643
200.203 Influent Pump Station and Headworks 7,981
200.204 Primary Treatment 15,945
200.205 Secondary Treatment Processes 26,386
200.206 Tertiary Filtration and Chemical Conditioning Facilities 7,900 200.207 UV Disinfection 8 4,705
200.208 Effluent Disposal Facilities 6,875
200.209 Solids Handling, Sludge Thickening, Digesters and Gas System 888 23,422 200.210 Solids Dewatering and Drying 21,918
200.211 Side Stream Treatment and Struvite Control 20,746 200.212 Miscellaneous Sitework, Site Layout and Hydraulic Profile 12,697 200.213 Electrical/Power Supply and Distribution c 8,805 200.214 Instrumentation 8,249
200.215 Biogas Utilization and Altenative Energy Evaluation 26,930 200.216 Permit Requirements and Regulation Compliance 4,409 200.217 Recommended Project and Preliminary Construction Cost Estimate 15,047 15,147 TASK 200 TOTAL 205 263,180 ,958 268,138
TASK 300 - SRF Support Services
300.100 SRF Funding Support Services
300.101 General Application 5,956 6,313
300.102 Coordinate the CWSRF Technical Package -- r 24,193 24,693 300.103 CWSRF Environmental Package - r CA LA LA LA LA 10,674 11,174 300.104 Coordinate the CWSRF Financial Security Component 13,719 vs u 14,019 300.105 Application Facilitiation and Completion 12,463 12,563 TASK 300 TOTAL 67.005 68,762
EXHIBIT C
Exhibit C
City of Merced Wastewater Treatment Facility
Phase VI Engineering Design, Project 118015 - Preliminary Design Phase Budget Task Labor and Cost Breakdown
STANTEC STAFF HOURS
Project Manager / PIC Assst. Project Manager Mechanical Engineer QA/QC Engineer Process Mechanical Akram Botrous Process Mechanical Cody Chamas Mike Cavanelli Electrical Engineer Electrical Engineer Javier Fernandez Instrumentation Engineer Phil Atkinson Instrumentation Tech Glenn Lasiuta Structral Engineer Biosolids Engineer Dru Whitlock Biogas Engineer Permitting Engineer Funding Specialist Jennifer Barnes Costing Specialist James Loucks Graphic Designer Admin Assistant Steve Beck Beth Cohen Greg Harris Jeff Hauser Long Hoang Steve Stoll Jason Carr Rich Stowell Mike Maddux Julia Lersch TASK TASK Architect TOTAL TASK STAFF DIRECT TOTAL TASK
HOURS COST COST COST
TASK AND DESCRIPTION $232 $182 $232 $217 $182 $157
TASK 400 - Plant Optimization
400.100 Grit Particle Distribution Analysis
400.101 Perform Grit Sampling 19,400 24,408
400.102 Review Flow Rate Data es en es es es
7,720
400.103 Alternative Evaluation 8,732
400.104 Recommendation & Site Visits en es en en en en
10,000 17,520
400.102 Prepare Technical Memordanum 11,620 11,620
Task 400.100 Subtotal 40,600 29,400
70,000
400.200 Intensive Monitoring Wastewater Charaterization Study 400.201 Prepare Sample Monitoring Procedures 3,784 3,884 400.202 Sampling Data Analysis § ∞
10,568 10,66€
400.203 Sampling Lab Fees ,000 25,000
400.204 Prepare Technical Memordanum 5,448
Task 400.200 Subtotal N 19,450 25,550 45,000
TASK 400 TOTAL 60,050 54,950 115,000
TOTAL CONTRACT 451,900