ASDI
January 17, 2022
Mr. Jeff Bennyhoff
Director of Information Technology
City of Merced
678 West 18t Street
Merced, CA 95340
RE: IT Organization and Staffing Assessment
Dear Mr. Bennyhoff,
SDI Presence LLC (SDI) is pleased to submit this proposal letter to the City of Merced to provide additional project management services for the City's Tyler Munis implementation. Based on our understanding of the project and the additional request made by the City's Steering Committee, we have developed the following amended scope for your consideration.
Original Project Scope
The City of Merced initially contracted with SDI to provide Project Management Lite Services to support the City's Tyler Munis implementation through the Finance, Socrata, CAFR, EAM and EnerGov phases, specifically excluding support services for Human Capital Management (HCM), Advanced Timeclock, and Utility Billing. To provide these project management lite services, the original contract provided 1,250 hours of service at $165.00 per hour, with actual expenses estimated at $45,000.00 for required travel.
During its November 2021 meeting, the City's Steering Committee requested a new proposal to provide full project management services for all phases of the project, and adjusted based on the actual experience implementing the Tyler Munis Financial modules.
Assumptions
SDI's amended project management services proposal is based on the following assumptions:
• The City desires that SDI provide full project management services for two years, Live date to September 1, 2022 and the EnerGov implementation start in October 2022. • Tyler Technologies will provide implementation consulting services on site at the City, normally Tuesday through Thursday.
EXHIBIT 1
City of Merced Amended PM Services Proposal
• SDI's Project Manager will be onsite whenever Tyler Technologies personnel are onsite. • The City's EAM implementation will start in May 2022, and complete by the end of May 2023.
• The City's EnerGov implementation will start in October 2022, and complete by the end of November 2023.
• The City's HCM implementation will start in March 2023, and complete by the end of January 2024.
• The City's Scheduling implementation will start in January 2024, and complete by the end of July 2024.
• The City's Utility Billing implementation will start in January 2024, and complete by the end of October 2024.
Proposed Project Scope
To support the City's full Tyler ERP and EAM implementations, and to provide full project management services for the HCM, Advanced Timeclock, and Utility Billing phases over a two- year period, SDI estimates that a total of 2,450 hours and $63,700 for actual travel expenses will be required to fully implement all Tyler ERP and EAM modules detailed above. This will require adding 1,200 hours and $18,700 for actual travel expenses to the existing SDI contract.
Level of Effort and Pricing
SDI was able to maintain its standard $175 hourly rate for nearly ten years, but due to increasing inflation and other environmental factors, made the difficult decision to increase our standard rate to $185 per hour effective December 1, 2021. However, SDI will extend the discounted rate of $165 per hour to the City of Merced, and will honor this rate through the end of October 2024.
This proposal is valid thru July 19, 2022.
If the City accepts this proposal, additional funding of $216,700 ($198,000 for services, and $18,700 for actual travel expenses) will need to be added to the SDI contract. The amended not to exceed contract amount will be $467,950. If you have any questions or would like to discuss this proposal further, please call me at (530) 598-4915 or contact me via email at [email protected].
Sincerely,
Sart Sandus.
Scott Sanders
Delivery Executive
SDI Presence, LLC
ASDI Page 2 January 17, 2022