AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this __ day of
_____ , 2022, by and between the City of Merced, a California Charter Municipal Corporation, whose address of record is 678 West 18th Street, Merced, California 95340, (hereinafter referred to as "City") and Merced Lao Family Community Inc., a California Non-Profit Corporation, whose address of record is 1748 Miles Court, Suite B, Merced, California 95348, (hereinafter referred to as "Consultant").
WHEREAS, City is undertaking a project to provide non-profit support to mitigate the impact of COVID-19 through American Rescue Plan Act ("ARP A") funds for Fiscal Year 2022-2023; and,
WHEREAS, Consultant represents that it possesses the professional skills to develop and implement a COVID-19 Mitigation Program for the Southeast Asian Community in connection with said project.
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants hereinafter recited, hereby agree as follows:
1. SCOPE OF SERVICES. The Consultant shall furnish the following services: Consultant shall provide the program services described in Exhibit "A" attached hereto.
No additional services shall be performed by Consultant unless approved in advance in writing by the City, stating the dollar value of the services, the method of payment, and any adjustment in contract time. All such services are to be coordinated with City and the results of the work shall be monitored by the City Manager or designee. However, the means by which the work is accomplished shall be the sole responsibility of the Consultant.
2. TIME OF PERFORMANCE. All of the work outlined in the Scope of Services shall be completed in accordance with the Schedule outlined in Exhibit "A" attached hereto and incorporated herein by reference. By mutual agreement and written addendum to this Agreement, the City and the Consultant may change the requirements in said Schedule.
3. TERM OF AGREEMENT. The term of this Agreement shall
commence upon the day first above written and end on June 30, 2023.
X:\Agreements\City Manager\2022\PSA - Merced Lao Family RE ARPA Funding FY 22-23.docx
4. COMPENSATION. Payment by the City to the Consultant for actual services rendered under this Agreement shall be made upon presentation of an invoice detailing services performed under the Scope of Services, in accordance with the fee schedule set forth in Exhibit "B" attached hereto and incorporated herein by reference. The Consultant agrees to provide all services required under the Scope of Services in Exhibit "A" within the compensation amount set forth in Exhibit "B". For Consultant's services rendered under this Agreement, City shall pay Consultant the not to exceed sum of One Hundred Thousand Dollars ($100,000.00).
5. METHOD OF PAYMENT. Compensation to Consultant shall be paid by the City after submission by Consultant of an invoice delineating the services performed.
6. RECORDS. It is understood and agreed that all plans, studies, specifications, data magnetically or otherwise recorded on computer or computer diskettes, records, files, reports, etc., in possession of the Consultant relating to the matters covered by this Agreement shall be the property of the City, and Consultant hereby agrees to deliver the same to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials including but not limited to those set forth hereinabove, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.
7. CONSULTANT'S BOOKS AND RECORDS. Consultant shall
maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. Any records or documents required to be maintained shall be made available for inspection, audit and/or copying at any time during regular business hours, upon oral or written request of the City.
8. INDEPENDENT CONTRACTOR. It is expressly understood that Consultant is an independent contractor and that its employees shall not be employees of or have any contractual relationship with the City. Consultant shall be responsible for the payment of all taxes, workers' compensation insurance and unemployment insurance. Should Consultant desire any insurance protection, the Consultant is to acquire same at its expense.
X:\Agreements\City Manager\2022\PSA • Merced Lao Family RE ARPA Funding FY 22-23.docx 2 In the event Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, protect, defend, and hold harmless the City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
9. INDEMNITY. Consultant shall indemnify, protect, defend (with legal counsel selected by the City), save and hold City, its officers, employees, and agents, harmless from any and all claims or causes of action for death or injury to persons, or damage to property resulting from intentional or negligent acts, errors, or omissions of Consultant or Consultant's officers, employees, volunteers, and agents during performance of this Agreement; Consultant shall indemnify, protect, defend (with counsel selected by the City) save and hold City, its officers, employees and agents harmless from any and claims or causes of action for any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct, negligent acts, or omissions of Consultant or its employees, subcontractors, or agents, or by the quality or character of Consultant's work, or resulting from the negligence of the City, its officers, employees, volunteers and agents, except for loss caused by the sole negligence or willful misconduct of the City or its officers, employees, volunteers or agents. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall survive the termination of this Agreement and shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
10. INSURANCE. During the term of this Agreement, Consultant shall maintain in full force and effect at its own cost and expense, the following msurance coverage:
X:\Agreements\City Manager\2022\PSA - Merced Lao Family RE ARPA Funding FY 22-23.docx 3 a. Workers' Compensation Insurance. Full workers' compensation insurance shall be provided with a limit of at least One Hundred Thousand Dollars ($100,000) for any one person and as required by law, including Employer's Liability limits of $1,000,000.00 per accident. The policy shall be endorsed to waive the insurer's subrogation rights against the City. b. General Liability.
(i) Consultant shall obtain and keep in full force and effect general liability coverage at least as broad as ISO commercial general liability coverage occurrence Form CG 0001.
(ii) Consultant shall maintain limits of no less than One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage.
(iii) The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects liability arising out of work or operations performed by or on behalf of the Consultant.
(iv) The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub-contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory.
(v) Consultant shall maintain its commercial general liability coverage for three (3) years after completion of the work and shall add an additional insured endorsement form acceptable to the City naming the City of Merced, its officers, employees, agents and volunteers for each year thereafter for at least three (3) years after completion of the work. Copies of the annual renewal and additional insured endorsement form shall be sent to the City within thirty (30) days of the annual renewal. c. Automobile Insurance.
(i) Consultant shall obtain and keep in full force and effect an automobile pol icy of at least One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
X:\Agrcements\City Manager\2022\PSA - Merced Lao Family RE ARPA Funding FY 22-23.docx 4 (ii) The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects automobiles owned, leased, hired or borrowed by the
Consultant.
(iii) The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub-contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory.
d. Professional Liability Insurance. Consultant shall carry professional liability insurance appropriate to Consultant's profession in the minimum amount of One Million Dollars ($1,000,000). Architects and engineers' coverage is to be endorsed to include contractual liability.
e. Qualifications of Insurer. The insurance shall be provided by an acceptable insurance provider, as determined by City, which satisfies all of the following minimum requirements:
(i) An insurance carrier admitted to do business in California and maintaining an agent for service of process within this State; and,
(ii) An insurance carrier with a current A.M. Best Rating of A:VII or better ( except for workers' compensation provided through the California State Compensation Fund).
f. Certificate of Insurance. Consultant shall complete and file with the City prior to engaging in any operation or activity set forth in this Agreement, certificates of insurance evidencing coverage as set forth above and which shall provide that no cancellation or expiration by the insurance company will be made during the term of this Agreement, without thirty (30) days written notice to City prior to the effective date of such cancellation-including cancellation for nonpayment of premium. In addition to any other remedies City may have, City reserves the right to withhold payment if Consultant's insurance policies are not current.
X:\Agrcements\City Manager\2022\PSA - Merced Lao Family RE ARPA Funding FY 22-23.docx 5 11. PREVAILING WAGES.
A. Labor Code Compliance. If the work performed under this Agreement falls within Labor Code Section l 720(a)( l) definition of a "public works" the Vendor agrees to comply with all of the applicable provisions of the Labor Code including, those provisions requiring the payment of not less than the general prevailing rate of wages. The Consultant further agrees to the penalties and forfeitures provided in said Code in the event a violation of any of the provisions occurs in the execution of this Agreement.
B. These wage rate determinations are made a specific part of this Agreement by reference pursuant to Labor Code Section 1773 .2. General Prevailing Wage Rate Determinations may be obtained from the Department of Industrial Relations Internet site at http://www.dir.ca.gov/.
C. After award of the Agreement, and prior to commencing work, all applicable General Prevailing Wage Rate Determinations, if applicable, are to be obtained by the Vendor from the Department of Industrial Relations. Theses wage rate determinations are to be posted by the Consultant at the job site in accordance with Section 1 773 .2 of the California Labor Code.
D. Consultant agrees to include prevailing wage requirements, if applicable, in all subcontracts when the work to be performed by the subcontractor under this Agreement is a "public works" as defined in Labor Code Section l 720(a)(l) and Labor Code Section 1771.
12. ASSIGNABILITY OF AGREEMENT. It is understood and agreed that this Agreement contemplates personal performance by the Consultant and is based upon a determination of its unique personal competence and experience and upon its specialized personal knowledge. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City.
13. TERMINATION FOR CONVENIENCE OF CITY. The City may
terminate this Agreement any time by mailing a notice in writing to Consultant that the Agreement is terminated. Said Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the phase of work actually completed, based on a pro rata portion of the compensation for said phase satisfactorily completed at the time the notice of termination is received.
X:\Agreements\City Manager\2022\PSA - Merced Lao Family RE ARPA Funding FY 22-23.docx 6 14. CONFORMANCE TO APPLICABLE LAWS. Consultant shall
comply with its standard of care regarding all applicable Federal, State, and municipal laws, rules and ordinances. No discrimination shall be made by Consultant in the employment of persons to work under this contract because of race, color, national origin, ancestry, disability, sex or religion of such person.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. 1101 et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any agency or instrumentality of the federal or state government, including the courts, impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith.
15. WAIVER. In the event that either City or Consultant shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or any other covenant, condition or obligation. Waiver shall not be deemed effective until and unless signed by the waiving party.
16. INCONSISTENT OR CONFLICTING TERMS IN AGREEMENT
AND EXHIBITS. In the event of any contradiction or inconsistency between any attached document(s) or exhibit(s) incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control.
Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City unless specifically agreed to in writing, and initialed by the authorized City representative, as to each additional contractual term or condition.
17. AMBIGUITIES. This Agreement has been negotiated at arms' length between persons knowledgeable in the matters dealt with herein. Accordingly, any rule of law, including, but not limited to, Section 1654 of the Civil Code of California, or any other statutes, legal decisions, or common-law principles of similar effect, that would require interpretation of any ambiguities in this X:\Agreements\City Manager\2022\PSA - Merced Lao Family RE ARPA Funding FY 22-23.docx 7 Agreement against the party that drafted this Agreement is of no application and is hereby expressly waived.
18. VENUE. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this agreement shall be held exclusively in a state court in the County of Merced.
19. AMENDMENT. This Agreement shall not be amended, modified, or otherwise changed unless in writing and signed by both parties hereto.
20. INTEGRATION. This Agreement constitutes the entire
understanding and agreement of the parties and supersedes all previous and/or contemporaneous understanding or agreement between the parties with respect to all or any part of the subject matter hereof.
21. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of the parties hereto warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of their entity and has/have the authority to bind their party to the performance of its obligations hereunder.
22. COUNTERPARTS. This Agreement may be executed in one or more counterparts with each counterpart being deemed an original. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterparts executed by the other parties hereto are in the physical possession of the party or parties seeking enforcement thereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first above written.
CITY OF MERCED
A California Charter Municipal
Corporation
BY: -------------
City Manager
X:\Agrcements\City Manager\2022\PSA - Merced Lao Family RE ARPA Funding FY 22-23.docx 8 ATTEST:
STEPHANIE R. DIETZ, CITY CLERK
BY: --------------
Assistant/Deputy City Clerk
APPROVED AS TO FORM:
BY:�
ityAttorney
5/zn/Zv VL
1 Date
ACCOUNT DATA:
BY: -------------
Verified by Finance Officer
{Signatures continued on next page}
X:\Agreements\City Manager\2022\PSA • Merced Lao Family RE ARPA Funding FY 22-23.docx 9 Date: 03/03/2022
Attention: Merced City Council
City of Merced
678 W. 18th Street
Merced, CA 95340
RECEIVED
MAR 4 2022
RE: City of Merced Request for Proposals for Community Funding Dear City Council Members,
On behalf of Merced Lao Family Community Inc., (MLFC), I would like to express our sincere gratitude for the opportunity to apply for the City of Merced Request for Proposal for Community Funding as part of the American Rescue Plan Act.
MLFC is a 501(c) (3) non-profit, community-based organization, established in 1981, for the purpose of assisting Southeast Asians to acculturate and assimilate into the mainstream Western society. For over forty years, MLFC has proudly served the Southeast Asian community in Merced County. MLFC's mission is to encourage self-respect and self sufficiency for all Merced County community members; to maintain pride in cultural histories, to offer positive support and hope for the future and to empower the people in Merced County; to meet their needs and address their issues. The organization's primary focus is to determine and service the needs of the local Southeast Asian community, to lead the populace into becoming well-informed, productive. and contributing members of the community at large. Our scope of work consists of (1) efficient and effective mental health services through engagement and education. as well as ongoing practices on improvement with patient care in clinical and non-clinical settings and environments; (2) providing general and social services to the Southeast Asian community, including but not limited to:
immigration assistance, police community aid, Medical, translation and interpretation services and housing assistance. Our organization is the only Mutual Assistance Association in Merced County serving the Southeast Asian community.
The COVID-19 pandemic has presented immense challenges for all communities. particularly low-income and vulnerable communities like the Southeast Asian community in Merced County. The challenges that the Southeast Asian community of Merced County faced in obtaining essential social and healthcare services prior to the COVID-19 pandemic is further exacerbated during this time. The fact that many service providers have switched to providing services virtually further creates inequities in accessing these critical services as many low-income, vulnerable Southeast Asian community members have language barriers, are unable to navigate services online, and often do not have access to smart phones, computers, or internet service to apply for and participate in these virtual services.
MLFC is requesting an amount of $138,950 to develop and implement the COVID-19 Mitigation Program aimed at reducing barriers to critical social and health virtual services for low-income, technologically challenged Southeast Asian individuals during the COVID-19 public health crisis. MLFC has experienced an influx of requests from Southeast Asian 1 EXHIBIT A
families and individuals for assistance with applying for housing, food, and healthcare services now that applications for these service providers are done online. Through the proposed program, MLFC aims to ensure that the vulnerable Southeast Asian community members in Merced County are provided with the necessary resources and tools to meet their most basic needs during the COVID-19 public health crisis.
With more than forty years of experience serving the Southeast Asian community of Merced County, MLFC remains one of the highly trusted sources of service and information for the Southeast Asian community. Throughout the years, MLFC has provided countless projects, programs and services to promote the well-being of our community; physically, mentally and spiritually. Such projects, programs and services include but are not limited to:
Mental Health Prevention & Early Intervention Employment Placement Services Mental Health for Hmong Women Translation/Interpretation Services Wellness & Recovery Center Social Services
Mental Health Peer Support Teen/Youth Advisory Council & Support Mental Health Education & Case Child Abuse Prevention-Home Visitor Management Programs
Community Outreach & Awareness Early Childhood Education Information & Referral Services Family Preservation & Family Support Within the past five years, MLFC has developed and implemented fourteen (14) programs and projects that serve the general community of Merced County (see page 11 for a list of past and current programs). MLFC's contact information is below.
Organization:
Address:
E-mail:
Telephone:
Fax:
Contact:
Authorized Representative:
Merced Lao Family Community, Inc.
1748 Miles Court, Suite B, Merced, CA 95348
[email protected]
(209) 384-7384
(209) 384-1911
Paul Thao, Executive Director
Paul Thao, Executive Director
If you require additional information of clarification, please do not hesitate to reach out to me. Thank you for presenting Merced Lao Family Community, Inc. with the opportunity to apply for the City of Merced Request for Proposals for Community Funding opportunity.
Sincerely,
2 1. INDIVIDUAL STAFF REQUIREMENT
While MLFC has a long-running history of successfully implementing programs like this, we need additional staff to successfully develop and implement a program of this scale. To ensure the successful implementation of the proposed COVID-19 Mitigation Program, MLFC will utilize one (1) 100% FTE Case Manager, one (1) 100% FTE Outreach Specialist and one (1) 10% FTE Program Director to oversee and manage the program. The Case Manager and Outreach Specialist will work collaboratively with the Program Director to ensure the scope of work is achieved in a timely and efficient manner. The Program Director will oversee the overall program, while the Case Manager and Outreach Specialist will manage day-to-day operations of the program. The proposed program will utilize space at the MLFC office to conduct day-to-day operations.
Program Director: Paul Thao
Under the authority of the Board of Directors and in accordance with established policies and procedures, the Program Director will assume the tasks and responsibilities of directing overall operations, budget and capital assets of the organization. This position will direct the overall programming of the organization. promoting the organization and its programs in media and the general public, managing the image of the organization in a senior public relations role. This position will be responsible in developing and maintaining professional liaison with all levels of program and funding entities. In collaboration with staff memb ers of MLFC, the Program Director will plan the overall programming direction and activities of the program. This position is responsible for the achievement of goals and objectives of the organization. The Program Director will work with other staff to ensure the successful delivery of all scopes of work. Paul has over twenty (20) years of successful administration with the organization and has a proven track record of successfully directing similar programs.
Case Manager: TBD
Under the supervision of the Program Director, the Case Manager will carry out the day-to day operations of the program. This position will require an individual who is experienced in working with the Southeast Asian community in Merced County and be bi-lingual in English and Hmong, Mien and/or Laotian. This individual shall be culturally competent in understanding the Southeast Asian community and be able to engage the target population using culturally appropriate approaches. This individual must possess strong communication skills and be proficient in Microsoft Office, be technologically savvy to utilize remote telecommunication portals and programs, understand COVID-19 regulations, and be knowledgeable about the application process for social services in Merced County. The Case Manager must be self-motivated and able to work independently as well as collaboratively with others. Additionally, this individual shall be experienced in understanding the requirements and application process of various county and city agencies and organizations. This individual shall be familiar with remote and online services utilized by various Merced County and Merced City agencies and organization. Emphasis will be placed on individuals with experienced regarding the online application process of the Merced Housing Authority, Human Service Agency (HSA), Social Security, Social Security and other remote and online governmental sites and services. 3 Outreach Specialist: TBD
Under the supervision of the Program Director, the Outreach Specialist will carry out the day-to-day operations of the program. This position will require an individual who is experienced in working with the Southeast Asian community in Merced County and be bi lingual in English and Hmong, Mien and/or Laotian. This individual shall be culturally competent in understanding the Southeast Asian community and be able to engage the target population using culturally appropriate approaches. This individual must possess strong communication skills and be proficient in Microsoft Office, be technologically savvy to utilize remote telecommunication portals and programs, understand COVID-19 regulations, and be knowledgeable about the application process for social services in Merced County.
The Outreach Counselor must be self-motivated and able to work independently as well as collaboratively with others.
2. PROPOSED PROJECT AND SCOPE OF SERVICES
As a culturally responsive and inclusive organization, MLFC continues to be the leader in servicing the unique needs of the Southeast Asian community of Merced. MLFC remains committed to ensuring that our community continues to recover from the ongoing effects of COVID-19. To ensure the Southeast Asian community is provided with the necessary resources and information to mitigate the effects of COVID-19, MLFC is proposing the COVID-19 Mitigation Program. This program aims to reduce barriers to critical social and health virtual services for low-income, technologically challenged Southeast Asian individuals during the COVID-19 public health crisis. Many service providers have shifted to providing services virtually, which present new challenges for vulnerable Southeast Asian community members who have language barriers, are unable to navigate services online, and often do not have access to smart phones, computers, or internet service to apply for and participate in these virtual services. MLFC has experienced an influx of requests from Southeast Asian families and individuals for assistance with applying for housing, food, and healthcare services now that applications for these service providers are done online.
Through the proposed program, MLFC aims to ensure that the vulnerable Southeast Asian community members in Merced County are provided with the necessary resources and tools to meet their most basic needs during the COVID-19 public health crisis.
The program goals include 1) educating Southeast Asian community members about policy changes and application processes for public assistance programs 2) increasing access to critical social and healthcare services for vulnerable, low-income Southeast Asian individuals in Merced County and 3) mitigating the impact of COVID-19 on vulnerable communities.
The core activities of this program include the following:
A. Community Meetings
MLFC will convene community meetings to ensure the Southeast Asian community is provided with up-to-date information regarding process changes for public assistance programs from local, state and federals government agencies. This includes changes in the application process from the Merced Housing Authority, Human Services Agency, and Social Security Administration. Through this effort, MLFC will work collaboratively 4 with the Southeast Asian community, community leaders and local agency representatives to ensure our community is provided with up-to-date information regarding application process changes. MLFC aims to improve the quality of information to ensure our community remains in good standing with their government assistance programs. MLFC will coordinate and facilitate quarterly meetings to provide updates regarding changes in policies and application processes to the Southeast Asian community of Merced. Emphasis will be placed in the recruitment of clan leaders, community leaders and community advocates. The purpose is to utilize the collaborative efforts of individuals who actively engage the Southeast Asian community of Merced to maximize outreach and education efforts regarding policy and application changes and requirements for public assistance programs.
8. Translation Services
The Outreach Specialist and Case Manager will provide in-person and remote translation services while helping individuals navigate the online application process for critical social and healthcare services. Translation services will also be offered during community meetings.
C. Community Outreach
The Outreach Specialist will perform outreach for specific public information and education programs across all local agencies; disseminate information to the public; and work with various councils, committees, and staff to build ensure adequate resources for the Southeast Asian community. The Outreach Specialist will promote consistent awareness of local government changes through booth and tabling efforts. The Outreach Specialist will support the organization's goal by working collaboratively with agency committees through focus groups and meetings, working with citizen groups and councils as needed regarding their ideas and concerns for the community. In addition, the Outreach Specialist will develop questionnaires. flyers, social media content, presentations. staff report and/or other supporting documents to be used in meetings and to gather public input.
D. Housing Application Assistance
Many older adults and elders within the Southeast Asian community lack the technological know-how and English proficiency to properly utilize and navigate remote and online services for various application process as required by many government agencies, prominently the Merced Housing Authority. With the shift to remote and online application. many within the Southeast Asian community are unaware that all applications must be submitted online. As such. MLFC has experienced an influx of individuals and families who's housing voucher were denied or delayed. Housing remains one of the most important basic necessities. and MLFC aims to ensure that those within our community who are fortunate enough to qualify for housing assistance remains in good standing to maintain their status with the Merced Housing Authority.
E. General Services
The Case Manager and Outreach Specialist will provide a variety of services that has historically been sought from within the Southeast Asian community of Merced. This includes employment services, affordable housing, public safety, health services, farm 5 safety and education. utility assistance, food programs, Welfare services, senior citizen services and immigration services. To mitigate inequitable access to these services, the Case Manager and Outreach Specialist will provide direct assistance in engaging families and individuals to ensure they are provided with all the necessary resources and tools to utilize these assists. The Case Manager will assist in the qualification and application process to mitigate the barriers and challenges of English proficiency.
Additionally, the Case Manager will provide direct, in-person assistance and act as a liaison between individuals and/or families requesting services. The Case Manager and Outreach Specialist will connect individuals and/or families to local assets and actively engage in the application process.
F. Case Management Services
Case Management Files (CMF) will be maintained for all registered clients, with appropriate and confidential case notes on services provided. CMF files will be utilized to assist individuals to ensure they remain in compliant with government agency standing.
Upon successful registration of client, MLFC will collect the following types of monitoring information to ensure thorough completion of application(s) and follow ups.
The proposed project will be conducted from July 1, 2022 to June 30, 2023.
Program Goals:
1. Educate Southeast Asian community in Merced County about policy changes and
2. application processes for public assistance programs during the COVID-19 PHE Increase access to critical social and healthcare services for vulnerable, low-income Southeast Asian individuals in Merced County
3. Mitigate the impact of COVID-19 on vulnerable communities in Merced County Objective Activities Staff Leads Tlmeline Deliverables
1. Employ 1a. Recruit for two Program July 1, 2022 - Staff resumes Outreach full-time employees Director July 30. 2023
Specialist and
Case Manager 1 b. Train and
to manage the onboard employees
oroaram
2. Conduct 2a. Research Outreach August 1, 2022 Summary of research on recent policy and Specialist - June 30. 2023 research changes in administrative findings and
policies and changes for public Case resources
application assistance services Manager
processes for
public 2b. Engage with Program
assistance local government Director
programs entities regarding
policy and
administrative
changes for public
assistance
programs
6 2c. Compile and
maintain resources
3. Host quarterly 3a. Schedule and Program September 1, Confirmed community host quarterly Director 2022 - June 30. schedule of meetings with meetings for up to Outreach 2023 community Southeast Asian 30 community Specialist meetings,
community members meeting
members. Case agendas.
community 3b. Set up office Manager attendance lists,
leaders, and space for in-person and materials
local agency meetings and set from each
representatives up audio-visual meeting
to provide equipment to allow
updates for virtual
regarding participation
changes in
policies and 3c. Produce and
application disseminate
processes for communication to
public market the
assistance meetings to target
programs audience
3d. Develop
agendas and
meeting materials
3e. Secure
appropriate guest
speakers for
meetings
3f. Provide 3 staff
during the meeting
for facilitation and
administrative
support
3g. Maintain
attendance records
3h. Create,
distribute, collect,
and analyze
meeting evaluations
4. Provide 4a. Attend meetings Outreach September 1, Documentation translation to translate for non- Specialist 2022 - June 30, of number of services for English speaking 2023 times translation
limited English attendees Case services were
soeakers durina Manaaer orovided
7 one-on-one 4b. Conduct one-
consultations on-one
and community consultations in the
meetings client's preferred
lanouaoe
5. Engage with Sa. Reach out to Outreach September 1 , Documentation local agencies local government Specialist 2022 - June 30, of meetings and and community agencies to obtain 2023 outreach
groups in the most up-to-date activities
disseminating information on
accurate policies and
information programmatic
about accessing changes as it
social and health relates to public
services to the assistance
public programs
Sb. Compile
meeting notes and
resources
Sc. Disseminate
information to target
audience in
culturally and
linguistically
appropriate manner
6. Provide one- 6a. Conduct intake Case September 1, Case files for on-one with clients to Manager 2022 - June 30, each
consultation on determine their 2023 consultation and
Merced Housing specific needs for log of
Authority's essential housing consultations
online services
application
process for 6b. Assist clients in
housing navigating the
assistance complex application
process and
applying for
housing and/or
maintaining their
housing voucher
using online
applications
7. Provide one- 7a. Conduct intake Outreach September 1, Case files for on-one with clients to Specialist 2022 - June 30, each
consultation to determine their 2023 consultation and
vulnerable specific needs for Case log of
individuals on Manaoer consultations
8 critical services essential social and
such as healthcare services
employment
assistance, 7b. Assist clients in
housing, public navigating the
safety, complex application
healthcare, food, process for public
etc. assistance
programs and
applying for
services using
online annlications
8. Maintain case 7 a. Create and Case September 1, Case files for management maintain case files Manager 2022 - June 30, each files for all for clients 2023 consultation and
registered log of
clients consultations
2. PROGRAM BUDGET
MLFC is requesting an amount of $138,950 to develop and implement the COVID-19 Mitigation Program aimed at reducing barriers to critical social and health virtual services for low-income, technologically challenged Southeast Asian individuals during the COVIO-19 public health crisis.
3. REFERENCES
Organization: Merced County Department of Behavioral Health and Recovery Services Address: 301 E 13 St., Merced, CA 95341
Contact Person: Sharon Jones, MHSA Coordinator
E-mail: [email protected]
Telephone: (209) 381-6800, Ext. 3611
Amount of Contract: $347,339 per year
Date & Type of Service: 07/01/2007 - Present
Southeast Asian Community Advocacy Program {SEACAP)
Organization: The Fresno Center (TFC)
Address: 4879 E Kings Canyon Rd, Fresno, CA 93727
Contact Person: Dr. Ghia Xiong. Director of The Living Well Center E-mail: [email protected]
Telephone: (559) 255-8395
Amount of Contract: $45,000 per year
Date & Type of Service: 02/01/2017 - Present
California Reducing Disparities Project (CROP)
Organization: Asian Business Institute & Resource Center Address: 7035 N Fruit Ave, Fresno, CA 93711
Contact Person: Blong Xiong, Executive Director
E-mail: [email protected]
9 Telephone: (559) 402-0067
Amount of Contract: $5,000
Date & Type of Service: 01/0142021 - 11/30/2021
USDA California Technical Assistance Collaborative
10 No. ......-- F ...... Date -nt ContMINI- COlltad -Number 1 South .. s1 Asian Community Advoc:acy Prosr•m CSEACAP) Merced County Behavioral He:alth and Recoverv services 7/1/2007-0Jrrent $347.339 .00 Sharon Jones (209) 3111·6800 2 Prevention •nd Earty anterve-ntion 1n lnte,rated Prlnary care CPEI IPC} Merced County Behavioral Health and Recovery Servc:e:s 5/7/2014•Current S123.4S3.00 Sharon Jones (209)3111-6800 3 Prevent10n and Early Intervention • Cultural Broker �ced County Behav10r•I Health ilnd Recovery ServKe1 5/7/2014-Current $89.422.00 Sharon Jones (209) 381-6800 4 Poli<• Commun�y Aid (PCA) City of Merced 8/14/2013-Curient S22,434.00 Kelly f'w,cher (209) 388-8650 5 C.lifornia Reducinc Disparrties Project (CRDI') The Fresno Center 2/1/2017-Current $49.400.00 Dr. Ghia x;on, (559) 255-8395 6 C.ljfonnia Meotal Heafth Equ1tY ProJKt The Fresno Center 7/1/2021-Current $20.000.00 Or. Ghio x;onc (559) 255·8395 7 COVIC>-19 Commun·,ty Heolth Project Sierra Health foundation 10/1/2021-Cutrent $24,293.00 Cindy Quez•d1 (916) 922•4755 8 COVID·19 Outreach and Education Merced Department of Public He,hh 12/28/2021•Current $20,000.00 M•&•n Block (209) 381-1025 9 Southeast As1M1 Extended Tele-C.Ommunrtv Health Sterr• He1tth Foundation 10· 15/2020·7/31/2021 S39,954.00 Nora Dun�p (916) 922•4755 10 �ood4AII Nourtl,h Cihfo,nia 3/16/2021·11/30/l021 SS,000.00 Gabby Tilley (213) 254·5123 11 C.ntral ca1tforn11 AJhance for Heatth - Food Distribution Central C.ahfornla Alliance for Health 4/1/202 l ·6/30/2021 Sll,792.00 Jessiea Fmney (510) 290·39!4 12 The California Endowment The C.ldorn11 Endowment 12/l/2020·11/30/2021 S25,000.00 8rlln M1mura (559) 443·5312 13 SoutheHt Asi,n TobKCO Avoidance f>rocra'TI A.st•n Pacd,c �rtners for Employment* Advoc1cv ind Le,dership 4/l/2021-6/30/2021 S4.900.00 Martelle Reat.lH (510) 879-7759 --- 14 USDA Sm1II Farmer Ttthnte:1I Assistance- As,a,. Bus,nHs lnst,tue and Resource Center l/04/2021-10/31/2021 SS,000.00 Blon.1 X10n1. 559) 402-0067 11 COMPOSITE BUDGET
Name of Agency: Merced Lao Family Community, Inc.
City of Merced Request for Proposals for community funding Budget
Perw.lelSan:iaa
Salaries and Wages $83,760.00
Frinae Benefits $21,778.00
TOTAL PERSONNEL $105,538.00
�
·--
Space/Rent $6,048.00
Utilities $900.00
Communication $420.00
Travelff ransportation $900.00
Equipment-Car-Maintenance $250.00
2 Computers $3,000.00
Office Supplies $900.00
Prinlina/translation $840.00
Other- Property- Insurance $1,800.00
PPE-$1,500.00 $1,500.00
Stripen for four worksho education COVID-19
Comminity leaders eah $25.00/ a leader for 25 leaders $2,500.00 Refresment for education trainings for four workshop
$350/one X 4= $1,400.00
Booth display for event in the communitv $900.00
Both dispay materials for the Merced Hmon NY $1,500.00
Sub-Total Operatina Exnanes $22,858.00
Indirect Costs 10% $10,554.00
........ � -- ·ca.. $138,950.00
Tollll- . $138,950.00 .
12 Date: March 1, 2022
Modify Total Budget
$83,760.00
$21,778.00
$105,538.00
$6,048.00
$900.00
$420.00
$900.00
$250.00
$3,000.00
$900.00
$840.00
$1,800.00
$1,500.00
$2,500.00
$1,400.00
$900.00
$1,500.00
$22,858.00
$10,554.00
$13l,IIO.OO
,1-.�-
PERSONNEL BUDGET
NAME OF AGENCY: Merced Lao Family Community, Inc. DATE: March 1, 2022 City of Merced Request for Proposals for community funding 1 2 3 4 5 6
Annual Salary Number of Number of Percentage of Total Funds Hourly Rate Rate of Budgeted Months Time to Requested JOB TITLE Position Positions Budgeted Components
Proaram Coordinator S 72,000.00 1 12 15% $10,800.00
Outreach Counselor $35,520.00 1 12 100% $35.520.00
Case Manaaer $37,440.00 1 12 100 $37,440.00
Benefits Details
FICA- 6.2% $5,193.12
SUI & SDI- 7.0% $5,863.20
Work. Como. - 2% $1,675.20
Other (Health. etc.)· 5.8% $4,858.08 Total Salaries $83,760.00 Life/Pension Plan • 5% $4,188.00 Total Benefits s21,1n.so Total Benefits • 26% s21.m.so Grand Total $105,537.60
13 COMPONENT BUDGET NARRATIVE
DATE: March 1,2022
SERVICE COMPONENT: City of Merced Request for Proposals for community funding Space: $504.00/ Month X12 Month= $6,048.00
Utilities: $50.00/ Month X 12 Months= $ 900.00
Communication: $35.00/month X12 months= $ 420.00
Travel: Local mileage 150 mile/month. X 12 months. X $.50 per mile = $ 900.00 Equipment-car-Maintenance: $ 250.00/Year= $ 250.00
Computers $1500.00/1 computer for 2 computers= $3,000.00 Office Supplies:
Desktop supplies such as pens, papers, staplers etc. $50/month. X 12 months. = $ 900.00 Printing and translation: $70.00/Month X 12 months= $ 840.00 Property insurance= $150.00/month X 12 months= $1,800.00 PPE= $1,500.00 /Year= $1,500.00
Stipend for the education workshop for the COVID-19 for Community leaders. $25.00/one leaders for 25 community leaders for 4 workshops = $ 2,500.00
Refreshment for community leader education meeting $350.00/1 meeting X 4 meetings = $1,400.00 Both display during the community events= $75.00/month X 12 months = $ 9 00.0 Merced Hmong New Year Both display materials $500.00/day for three days= $1,500.00 I 22,lltt00
lnJji� Coats: �Coats/Over Head Costs at •�ximately 10% Pe1JJMe.! = 10 IM.00 14 From:
To:
Cc:
Subject:
Date:
Good morning,
Dietz. Stephanie
"Paul Thao"
Knoester. sarah; Flachman. Jennifer
ARPA Non-Profit Award Notice
Friday, April 22, 2022 10:28:03 AM
Congratulations! On April 18, 2022, the Merced City Council unanimously approved your grant application in the amount of $100,000 to fund the Merced Lao Family. This email serves as your official notice of award. As your award amount differs from your original proposal, we are requesting that you provide an updated proposal that matches the grant award amount. Once this has been received by our office, the funding agreement will be drafted and forwarded to your origination for approval.
Should you have any questions or concerns as we work through the process, please feel free to reach out to the City Manager team, included in this email.
Best,
l
MERCED
Stephanie Dietz
City Manager
City of Merced I 678 W. 18th Street I Merced, CA 95340
(209) 388-8670 I (209) 617-1941 cell
[email protected] I www.cityofmerced org
EXHIBIT B
From:
To:
Cc:
Subject:
Date:
Attachments:
Hi Stephanie,
Paul Thao
Dietz Stephanie
Knoester. Sarah: Flachman. Jennifer
Re: ARPA Non-Profit Award Notice
Monday, May 9, 2022 11:09: 14 AM
City of Merded Rescue Fund-Composite-2020-2021 -2022-uodate.xls City of Merced Rescue Fund-Personet Budqet-2021-2022-uodate-.xls SEACAP- Narrative-2024-2025 -Modification xlsx
Merced Lao Family Community, Inc. has modify the budget to fit the $100,000.00 the only change is the reduce the Full-time outreach still to be 45% time. The rest will remain the same. The scope work will be be the same service. Please see the attachment of the new budget. If you have any question, email me. How soon the program will start? Thank you,
Paul Thao
MLFC Executive Director
Phone: (209)384-7384
Fax: (209)384-1911
Email: [email protected]
HIPAA Confidentiality Notice
The information contained in this email message is legally privileged and confidential information (in accordance with Federal Regulation 42 CFR Part II and 45 CFR Parts 160 and 164) intended only for the use of the above named individual or entity. Redisclosure without specific written consent of the person to whom the information pertains is strictly prohibited. If the reader of this message is not the intended recipient, you are advised not to read the attachments and you are hereby notified that any dissemination, distribution or copy of the email is strictly prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy/delete all copies of the original message and any attachments. Thank you. [NOTICE: This message originated outside of City of Merced -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.]
COMPOSITE BUDGET
Name of Agency: Merced Lao Family Community, Inc.
City of Merced Request for Proposals for community funding Budget Request
Personnel Services
Salaries and Wages $ 61,440.00
Fringe Benefits $ 15,974.00
TOTAL PERSONNEL $ 77,414.00
Operations
Space/Rent $ 4,032.00
Utilities $ 900.00
Communication and Internet $ 420.00
Travel/Transportation $ 1,050.00
Equipment-Maintenance $ 300.00
Office Supplies $ 1,200.00
Computers $ 1,663.00
Furnitures $ 1,200.00
Printing/translation $ 540.00
PPE-$1,500.00 $ 1,500.00
Independent Audit $ 300.00
Property- Insurance $ 900.00
Communication, Stamps $ 360.00
Booth display for event in the community $ 480.00
$ -
Sub-Total Operating Expenes $ 14,845.00
Indirect Costs 10% $ 7,741.00
Subtotal Operational Costs $ 22,586.00
Total Expenditures: $ 100,000.00
Date: April 21, 2022
Modify Total Budget
$ 61,440.00
$ 15,974.00
$ 77,414.00
$ 4,032.00
$ 900.00
$ 420.00
$ 1,050.00
$ 300.00
$ 1,200.00
$ 1,663.00
$ 1,200.00
$ 540.00
$ 1,500.00
$ 300.00
$ 900.00
$ 360.00
$ 480.00
$ -
$ 14,845.00
$ 7,741.00
$ 22,586.00
$ 100,000.00
MERCED LAO FAMILY COMMUNITY, INC.
COMPONENTS BUDGET NARRATIVE
4/21/2022
SERVICE COMPONENT: City of Merced Request for Proposals for community funding SPACE:
Space/Rent: $336.00 per month X 12 months = $ 4,032.00
Utilities: $ 75 per month X 12 months = $ 1,050.00
Communication
Telephone, internet $ 35 per month X 12 months = $ 420.00 Travel & Per Diem Expenses
Local mileage/gas 175 miles per month X 12 months X $.50 per miles = $ 900.00 Equipment-Purchase
Office equipment maitennance $25. CO/month X 12 $ 300.00 Office Supplies
Desktop supplies, i.e. paper, pens, toner, stapler, etc. $100/mo. X 12 month= $ 1,200.00 Office Equipments i.e. Computors, Printers and copier 70/mo.1 X 12 moths= $ 1,663.00 Furnitures $ 1,200.00
Printing/Duplicating $45.00/month X 12 months= $ 540.00 PPE= $ 1,500.00
Other Expenses
Independent Audit expense $25.00 per/Mo X 12 months= $ 300.00 Property insurance, services insurance, etc. $75.00/mo. X 12 mos. = $ 900.00 Communication/Stamps: $30.00 X 12 months= $ 360.00
Both display during the community events= $75.00/month X 12 months = $ 480.00 Sub- Total Expenses: $ 14,845.00
Administraive costs and overhead cost at 10% of personnel= $ �.741.00 Sub-Total Expenses $ 22,586.00