CITY OF MERCED
Meeting Agenda
City Council Chamber
Merced Civic Center
2nd Floor
678 W. 18th Street
Merced, CA 95340
City Council/Public Finance and Economic Development
Authority/Parking Authority
City Council Chamber, 2nd Floor, Merced Civic
Center, 678 W. 18th Street, Merced, CA 95340
6:00 PMMonday, August 1, 2022
Closed Session at 5:30 PM
NOTICE TO PUBLIC/AVISO AL PÚBLICO/CEEB TOOM RAU PEJ XEEM
WELCOME TO THE MEETING OF THE MERCED CITY COUNCIL/BIENVENIDO A LA REUNIÓN DEL CONCILIO DE LA CIUDAD DE MERCED/ZOO SIAB TXAIS TOS KOJ
TUAJ RAU HAUV CITY COUNCIL LUB ROOJ SAB LAJ
At least 72 hours prior to each regular City Council meeting, a complete agenda packet is available for review on the City ’s website at www .cityofmerced.org or at the City Clerk ’s Office, 678 W. 18th Street, Merced, CA 95340. All public records relating to an open session item that are distributed to a majority of the Council will be available for public inspection at the City Clerk’s Office during regular business hours. Spanish and Hmong translation is available at every regular meeting.
Al menos 72 horas antes de cada reuni ón regular del Concejo Municipal, un paquete de agenda complete está disponible para su revisi ón en el sitio web de la Ciudad en www .cityofmerced.org o en la Oficina del Secretario de la Ciudad, 678 W. 18th Street, Merced, CA 95340. Todos los registros p úblicos relacionados con un art ículo de sesi ón abierta que se distribuyen a la mayor ía del Concejo estar án disponibles para inspecci ón p ública en la Oficina del Secretario de la Ciudad durante el horario comercial habitual. La traducci ón al espa ñol y al Hmong est á disponible en todas la reuniones regulares.
Sai kawg yuav tsum yog li 72 teev ua ntej rau txhua lub rooj sib tham ntawm cov Nom Tswv (City Council), yeej muaj tag nrho pob ntawv qhia txog tias rau cov neeg los nyeem hauv lub Nroog (City) qhov website www .cityofmerced.org los sis nyob rau ntawm City Clerk ’s lub Office, 678 W. 18th Street, Merced, CA 95340. Tas nrho cov ntaub ntawv teev tseg no yuav muab rau cov Nom Tswv ntawm kev sab laj pub rau tsoom pej xeem sawv daws los nyeem nyob rau hauv City Clerk’s lub Office thaum lub caij ua hauj lwm. Muaj txhais lus Mev thiab lus Hmoob.
PUBLIC COMMENT: OBTAIN SPEAKER CARD FROM THE CITY
CLERK/COMENTARIO DEL PÚBLICO / KEV HLOOV RAU TEJ PEJ XEEM TXOG KEV TAWM SUAB, NCAUS LUS:
August 1, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
Members of the audience who wish to address the City Council are requested to complete a speaker card available at the podium in the back of the Council Chamber. Please submit the completed card to the City Clerk before the item is called, preferably before the meeting begins.
Material may be emailed to cityclerk@cityofmerced .org and should be limited to 300 words or less. Please specify which portion of the agenda you are commenting on, for example, Public Hearing item #, Consent item #, or Oral Communications. Your comments will be mentioned to the City Council at the appropriate time. Any correspondence received after 1 PM will be distributed to the City Council and retained for the official record.
You may provide telephonic comments via voicemail by calling (209) 388-8688 by no later than 1 PM on the day of the meeting to be added to the public comment. Voicemails will be limited to a time limit of one (1) minute. Please specify which portion of the agenda you are commenting on, for example, Public Hearing item #, Consent item #, or Oral Communications. Your comments will be played during the City Council meeting at the appropriate time. For Public Hearing items, if you wish to speak live during the meeting, please leave callback information and you will be contacted with further details.
To view video (if available) or listen to the City Council meeting live, go to the City ’s website www.cityofmerced.org, Facebook Live, or Comcast Public Access Channel 96.
Los miembros de la audiencia que deseen dirigirse al Ayuntamiento deben completar una tarjeta de orador disponible en el podio en la parte de atr ás de la C ámara del Concejo. Envíe la tarjeta completa al secretario de la ciudad antes de que se llame al art ículo, preferiblemente antes de que comience la reunión.
El material puede enviarse por correo electr ónico a cityclerk@cityofmerced .org y debe limitarse a 300 palabras o menos. Por favor, especifique qué parte de la agenda está comentando, por ejemplo, # Articulo de la Audiencia p ública, # art ículo de consentimiento, o Comunicaciones orales. Sus comentarios ser án mencionados al Ayuntamiento en el momento apropiado .
Cualquier correspondencia recibida despu és de la 1 PM se distribuirá al Ayuntamiento y se conservará para el registro oficial.
Puede proporcionar comentarios telef ónicos a trav és del correo de voz llamando al (209) 388-8688 a m ás tardar a la 1 PM del d ía de la reuni ón para que se agreguen al comentario público. Los mensajes de voz estar án limitados a un l ímite de tiempo de un (1) minuto. Por favor especifique qué parte de la agenda está comentando, por ejemplo, n úmero de art ículo de la audiencia p ública, n úmero de art ículo de consentimiento o comunicaciones orales. Sus comentarios se reproducir án durante la reuni ón del Ayuntamiento en el momento adecuado .
Para los temas de audiencia p ública, si desea hablar en vivo durante la reuni ón, deje la información de su llamada y lo contactaremos con más detalles.
Para ver el video (si está disponible) o escuchar la reuni ón del Concejo Municipal en vivo, visite el sitio web de la ciudad www .cityofmerced.org, Facebook Live o Comcast Public Access Canal
August 1, 2022City Council/Public Finance and
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Authority/Parking Authority
Meeting Agenda
96. Cov pej xeem los koom lub rooj sib tham uas xav tawm suab rau lub nroog cov Nom Tswv (City Council) muaj feem los sau ntawv hauv daim ntawv tawm suab nyob ntawm lub sam thiaj hais lus sab xis ntawm Council Chamber. Thov xa daim ntawv tawm suab no rau tus City Clerk ua ntej lub sij hawm rooj sab laj pib.
Tej ntaub ntawv thov muab xa rau cityclerk@cityofmerced .org thiab tsis pub muaj tshaj 300 los lus los yog txawg dua. Thov qhia tias qhov twg hauv daim ntawv tswj koj xav tawm suab rau, piv txwv li, kev sab laj kaws, nqes # los sis kev sib tham ntawm ncauj lus. Koj cov tswv yim muab rau lub rooj sib tham thaum lub sij hawm tsim nyog. Tej ntaub ntawm txais tau tom qab 1 teev tav su mam muab rau cov Nom Tswv (City Council) thiab tso hauv cov ntaub ntawv teev tseg.
Koj muaj feem tso suab hauv xov tooj uas yog hu (209) 388-8688 ua ntej 1 teev tav su hnub sib tham thiaj koj lub tswv yim muab tso hauv daim ntawv tswj. Tso suab hauv xov tooj tsis pub ntev tshaj (1) feeb. Thov qhia qhov twg hauv daim tswj tias koj xav tawm suab rau, piv txwv li, zej tsoom tawm suab #, khoom tso cai #, los sis kev sib tham ntawm ncauj lus. Cov suab kaws hauv xov tooj mam tso mloog thaum lub caij tsim nyog rau thaum sib tham. Yog koj xav tawm suab thaum sib tham, thov tso koj tus xov tooj, ib tus tib neeg ua hauj lwm mam li hu koj.
Yog koj xav saib video (thaum muaj) los sis mloog cov Nom Tswv (City Council) kev sib tham, mus saib hauv City ’s website www .cityofmerced.org, Facebook Live, los sis Comcast Public Access Channel 96.
INDIVIDUALS WITH DISABILITIES
Accommodation for individuals with disabilities may be arranged by contacting the City Clerk at (209) 388-8650. Assisted hearing devices are available for meetings held in the Council Chamber.
A. CLOSED SESSION ROLL CALL
B. CLOSED SESSION
The legislative body shall provide the public with an opportunity to address the body on any item described in Closed Session [Government Code Section 54954.3(a)].
B.1. 22-620 SUBJECT: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure of Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) of Section 54956.9: (1) Case
B.2. 22-618 SUBJECT: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9: (1) Case
August 1, 2022City Council/Public Finance and
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Authority/Parking Authority
Meeting Agenda
C. CALL TO ORDER
Invocation - Lamar Henderson, All Dads Matter
Pledge of Allegiance to the Flag
D. ROLL CALL
D.1. In accordance with Government Code 54952.3, it is hereby announced that the City Council sits either simultaneously or serially as the Parking Authority and the Public Financing and Economic Development Authority. City Council members receive a monthly stipend of $400.00 by Charter for sitting as the City Council; and the Mayor receives an additional $100.00 each month as a part of the adopted budget and Resolution 2020-86. The members of the Parking Authority and the Public Financing and Economic Development Authority receive no compensation.
E. REPORT OUT OF CLOSED SESSION
F. CEREMONIAL MATTERS
F.1. 22-580 SUBJECT: Proclamation - National Health Center Week
REPORT IN BRIEF
Presented to Yamilet Valladolid, Manager of Government Affairs Golden Valley Health Centers.
G. SPECIAL PRESENTATIONS
G.1. 22-605 SUBJECT: Presentation on Young Legislators Program 2022
REPORT IN BRIEF
Presented by Joyce Dale from State Senator Ana Caballero’s Office.
G.2. 22-617 SUBJECT: Presentation on the Youth Jobs Training Program
REPORT IN BRIEF
Presented by Erick Serrato, Merced County Department of Workforce Investment.
H. WRITTEN PETITIONS AND COMMUNICATIONS
I. ORAL COMMUNICATIONS
August 1, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
Members of the public who wish to speak on any matter not listed on the agenda may speak during this portion of the meeting and will be allotted 5 minutes. The Mayor may, at his discretion, reduce the time to 3 minutes if there are more than 3 speakers, in order to accommodate as many speakers as possible. State law prohibits the City Council from acting at this meeting on any matter raised during the public comment period. Members of the public who wish to speak on a matter that is listed on the agenda will be called upon to speak during discussion of that item.
J. CONSENT CALENDAR
Adoption of the Consent Calendar may be made by one motion of the City Council, provided that any Council member, individual, or organization may request removal of an item from the Consent Calendar for separate consideration. If a request for removal of an item from the Consent Calendar has been received, the item will be discussed and voted on separately.
J.1. 22-581 SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter.
J.2. 22-575 SUBJECT: Information Only - Planning Commission Minutes of June 8, 2022
RECOMMENDATION
For information only.
J.3. 22-595 SUBJECT: Acceptance of the Grant Offer for Airport Improvement Program (AIP) Project No. 3-06-0152-027-2022, Issued by the Federal Aviation Administration for the Merced Regional Airport, in the Amount of $138,622
REPORT IN BRIEF
Considers accepting a $138,622 Airport Improvement Program Grant awarded by the Federal Aviation Administration for use at the Merced Regional Airport.
RECOMMENDATION
City Council - Adopt a motion:
August 1, 2022City Council/Public Finance and
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A. Approving a grant agreement between Federal Aviation Administration (FAA) and the City of Merced; and,
B. Approving acceptance of grant funds and increasing the Airport Capital Improvement Fund revenue account 461-1303-321.10-00 in the amount of $138,622 and appropriating the same to account 461-1303-667.65-00; and,
C. Authorizing the Finance Officer to make the necessary budget adjustments; and,
D. Authorizing the City Manager or the Deputy City Manager to execute all necessary grant documents.
J.4. 22-440 SUBJECT: Adoption of a Resolution of Intent Regarding Annexation No. 18 into Community Facilities District (CFD) No. 2003-2 (Services), Approving a Deposit and Reimbursement Agreement for Annexation No. 18, and Setting a Public Hearing for August 15, 2022. Annexation No. 18 Consists of Approximately 10.43 Acres of Land Generally Located at the Southeast Corner of Horizons Avenue and Pacific Drive
REPORT IN BRIEF
Requests the City Council to adopt a Resolution of intent to annex 10.43 acres of land generally located at the southeast corner of Horizons Avenue and Pacific Drive (CFD Annexation No. 18) into the City’s CFD for Services (CFD 2003-2), approve a Deposit and Reimbursement Agreement for the annexation, and set a public hearing and election for August 15, 2022.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2022-40, a Resolution of Intention of the City Council of the City of Merced, acting as the Legislative Body of the City of Merced Community Facilities District No. 2003-2 (Services), declaring its intention to annex an area to said district and authorize the levy of a special tax within said annexation and approving a certain agreement related thereto; and,
B. Setting the Public Hearing for August 15, 2022; and, C. Accepting the Petition, Consent and Waiver from Compass Pointe Off Campus Partnership B for Annexation No. 18; and,
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D. Accepting the deposit amount of $25,000 in Fund 150, increasing the revenue and appropriating the same to cover the cost of Community Facilities District formation and related expenditures for Annexation No. 18; and,
E. Authorizing the City Manager or Deputy City Manager to execute the Deposit and Reimbursement Agreement.
J.5. 22-523 SUBJECT: Adoption of Resolution Approving Standard Assurances Agreement for all California Office of Emergency Services Federal Grant Programs for Fiscal Year 2021 and Approval of a Memorandum of Understanding with Merced County for State Homeland Security Grant Programs (SHSGP) - Funding for Equipment, Planning, Administration, Training and Exercises for Fiscal Year 2021
REPORT IN BRIEF
Considers approving the Standard Assurances Agreement for all California Office of Emergency Services (Cal OES) Federal Grant Programs for Fiscal Year 2021 and considers approving the Memorandum of Understanding (MOU) with Merced County to accept any future awards of the California State Homeland Security Grant Program (SHSGP) funds for equipment, planning, administration, training and exercises being funded through the County to the City of Merced for Fiscal Year 2021.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2022-48, a Resolution of the City Council of the City of Merced, California, authorizing the City Manager to execute the California Governor’s Office of Emergency Services FY 2021 Grant Assurances agreement; and,
B. Adopting Resolution 2022-49, a Resolution of the City Council of the City of Merced, California, authorizing the City Manager to execute the Office of Emergency Services State Homeland Security Grant Programs - Equipment, Planning, Administration, Training and Exercises agreement; and,
C. Authorizing the City Manager or Deputy City Manager to execute all documents, including any future amendments.
J.6. 22-429 SUBJECT: First Amendments to Program Year 2021-22 Subrecipient Agreements with Merced Rescue Mission for the “Hope for Families”
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Program and with Alliance for Community Transformations for the “Achieving Housing and Economic Stability with Survivors of Violence” Program
REPORT IN BRIEF
Considers extending the Term of Performance for the existing Agreement with Merced Rescue Mission’s “Hope for Families” Program; and considers restating the Term of Performance and funding source for the existing Agreement with Alliance for Community Transformations’ “Achieving Housing and Economic Stability with Survivors of Violence” Program.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the First Amendment to the Agreement between the City of Merced and Merced Rescue Mission for the Community Development Block Grant Acquisition and Rehabilitation of Residential Property “Hope for Families” Program; and,
B. Approving the First Amendment to the Agreement between the City of Merced and Alliance for Community Transformations for the Community Development Block Grant “Achieving Housing and Economic Stability with Survivors of Violence” Security Deposit/Job Cost Assistance and Living Skills Training Program; and,
C. Authorizing the City Manager or Deputy City Manager to execute the necessary documents, and if necessary, authorize staff to make necessary minor modifications to the agreements; and,
D. Authorizing the Finance Officer to make any necessary adjustments.
J.7. 22-522 SUBJECT: Approval to Waive the Competitive Bid Process to Allow for the Cooperative Purchase Under State of California Cooperative Agreement 1-22-70-31A (Dell Desktop Computers, Dell Thin Desktops, Dell Thin Laptops, and Dell Rugged Laptops) with Granite Data Solutions in a not to Exceed Amount of $55,000 in Fiscal Year 2022/2023
REPORT IN BRIEF
Considers waiving the competitive bid process to allow for the cooperative purchase under State of California Cooperative Agreement 1-22-70-31A (Dell Desktop Computers, Dell Thin Desktops,
August 1, 2022City Council/Public Finance and
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Dell Thin Laptops, and Dell Rugged Laptops) with Granite Data Solutions in a not to Exceed Amount of $55,000 in Fiscal Year 2022/2023.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code; and,
B. Authorizing the use of State of California Cooperative Agreement 1-22-70-31A (Dell Desktop Computers, Dell Thin Desktops, Dell Thin Laptops, and Dell Rugged Laptops); and,
C. Authorizing the City Manager or Deputy City Manager to execute the necessary documents; and,
D. Authorizing the purchase of up to $55,000 of goods through Granite Data Solutions.
J.8. 22-579 SUBJECT: Approval to Wave the Competitive Bidding to Allow for the Cooperative Purchase of Competitively Bid Contract; (County Los Angeles LAC Agreement) with Pictometry International Corporation Inc., and Approval of a Multi-Project Agreement with Pictometry International Corporation to Provide Three (3) Digital Aerial Photography Flights Over a Six (6) Year Period, in a not to Exceed Amount of $123,120
REPORT IN BRIEF
Considers approving the waiving of the competitive bidding to allow for the cooperative purchase of competitively bid contract; (County Los Angeles LAC Agreement) with Pictometry International Corporation Inc., and of a Multi-Project agreement with Pictometry International Corporation Inc. to provide three (3) digital aerial photography flights over a six (6) year period, in a not to exceed amount of $123,120.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as permitted by Merced Municipal Code section 3.04.210 to utilize cooperative purchases with competitively bid contracts; and,
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B. Approving the County Los Angeles LAC Agreement; and,
C. Approving the Multi-Project Agreement with Pictometry International Corp. for three (3) digital aerial photography flights over a six (6) year period, in a not to exceed amount of $123,120.
D. Authorizing the City Manager or Deputy City Manager to execute the necessary documents
J.9. 22-570 SUBJECT: Adoption of Resolution Approving the Administering Agency State Program Supplement No. F037 and Agreement Summary (E-76) for a Congestion Mitigation and Air Quality Improvement (CMAQ) Grant CML-5085(060), Project No. 122064 CMAQ- Pedestrian Improvements in Southwest Area for the Use of $35,172 in CMAQ Grant Funding for Preliminary Engineering
REPORT IN BRIEF
Considers a resolution approving a California Department of Transportation Program Supplement for the use of $35,172 in CMAQ Grant funding for Preliminary Engineering for the Pedestrian Improvements in Southwest Area Project. The project consists of constructing 5-foot concrete sidewalks and ADA ramps on McGregor Street, Windsor Avenue, Home Avenue, Woodward Avenue, and Parkwest Avenue.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2022-47, a Resolution of the City Council of the City of Merced, California, approving Federal-Aid Projects Program Supplement Agreement No. F037; and,
B. Accepting CMAQ grant funds and increasing revenue in account 450-1104-321-32-00 by $35,172 and appropriating the same to account 450-1104-637-65-00 (Project No. 122064) for preliminary engineering costs associated with design of the Pedestrian Improvements in Southwest Area Project; and,
C. Approving a budget adjustment for local matching funds from Fund 075-Measure V Alternate Mode, project 123005-Projects to be Determined, in the amount of $4,557 to Project 122064-CMAQ Pedestrian Improvements in Southwest Area; and,
D. Approving the use of pooled cash until reimbursement is received from
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the grant; and,
E. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.
J.10. 22-569 SUBJECT: Adoption of Resolution Approving the Administering Agency State Program Supplement No. F038 and Agreement Summary (E-76) for a Congestion Mitigation and Air Quality Improvement (CMAQ) Grant CML-5085(061), Project No. 122063 CMAQ-Childs Multi-Use Path for the Use of $87,415 in CMAQ Grant Funding for Preliminary Engineering
REPORT IN BRIEF
Considers a resolution approving a California Department of Transportation Program Supplement for the use of $87,415 in CMAQ Grant funding for Preliminary Engineering for the Childs Multi-Use Path Project. The project consists of constructing a multi-use path along Childs Avenue from Golden Valley High School to Weaver Middle School on Coffee Street.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2022-46, a Resolution of the City Council of the City of Merced, California, approving Federal-Aid Projects Program Supplement Agreement No. F038; and,
B. Accepting CMAQ grant funds and increasing revenue in account 450-1104-321-32-00 by $87,415 and appropriating the same to account 450-1104-637-65-00 (Project No. 122063) for preliminary engineering costs associated with design of the Childs Multi-Use Path Project; and, C. Approving a budget adjustment for local matching funds from Fund 075-Measure V Alternate Mode, project 123005-Projects to be Determined, in the amount of $11,326 to Project 122063-CMAQ Childs Multi-Use Path; and,
D. Approving the use of pooled cash until reimbursement is received from the grant; and,
E. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.
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J.11. 22-437 SUBJECT: Award of Bid and Approval of a Construction Contract with Solitude Lake Management LLC, dba Aquatic Environments for Laura Fountain Repair in the Amount of $201,011.93; Project No. 122069
REPORT IN BRIEF
Considers awarding a construction contract to Solitude Lake Management LLC, dba Aquatic Environments, in the amount of $201,011.93 for the Laura Fountain Repair Project.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the Laura Fountain Repair Project No. 122069 to Solitude Lake Management LLC, dba Aquatic Environments in the amount of $201,011.93; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed the total project budget of $250,000; and,
C. Authorizing the Finance Officer to make any necessary budget adjustments.
J.12. 22-564 SUBJECT: Approval of the Professional Services Agreement with the Community Foundation of Merced County for a not to Exceed Amount of $150,000 for American Rescue Plan Act (ARPA) Non-Profit Support Funding
REPORT IN BRIEF
Considers the approval of the Professional Services Agreement with the Community Foundation of Merced County for a not to exceed amount of $150,000 for ARPA Non-Profit Support Funding.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Professional Services Agreement with the Community Foundation of Merced County for an amount not to exceed $150,000 for ARPA Non-Profit Support Funding; and,
B. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents.
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J.13. 22-588 SUBJECT: Approval of the Professional Services Agreement with Gateway Community Christian Reformed Church, Inc. for a not to Exceed Amount of $92,900 for American Rescue Plan Act (ARPA) Non-Profit Support Funding
REPORT IN BRIEF
Considers the approval of the Professional Services Agreement with Gateway Community Christian Reformed Church, Inc. for a not to exceed amount of $92,900 for ARPA Non-Profit Support Funding.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Professional Services Agreement with Gateway Community Christian Reformed Church, Inc. for an amount not to exceed $92,900 for ARPA Non-Profit Support Funding; and,
B. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents.
J.14. 22-568 SUBJECT: Approval to Appropriate Funding from the CalRecycle SB 1383 Local Grant Assistance Program to Aid in Implementation of SB 1383 Regulations Award of $129,234 for the Approved Purchase of Organic Food Waste Only Bins
REPORT IN BRIEF
With the authorization of Resolution No. 2016-22, Staff applied for one-time funds of CalRecycle SB 1383 Local Grant Assistance Program and was awarded $129,234 for the approved purchase of organic food waste only bins. Council action is needed to appropriate the program funding.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a supplemental appropriation in the amount of $129,234 from the unreserved, unencumbered fund balance of Fund 558-Refuse Enterprise Fund to account line 558-1133-532.29-00 for the purchase of organic food waste only bins as part of the CalRecycle 1383 Local Grant Assistance Program; and,
B. Authorizing the City Manager or the Deputy City Manager to execute
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any necessary documents and the Finance Officer to make the appropriate budget adjustments.
J.15. 22-494 SUBJECT: Award of Bid and Approval of Contract to Provost and Pritchard Engineering Group, Inc. for Groundwater Monitoring Well and Municipal Well Sampling Services in the Amount of $285,000
REPORT IN BRIEF
Considers awarding a contract in the amount of $285,000 to Provost and Pritchard Engineering Group, Inc. to perform groundwater sampling services to support the City’s PCE environmental investigation.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding a contract with Provost and Pritchard Engineering Group, Inc. for the three-year term of August 1, 2022 to June 30, 2025, in the amount of $95,000 annually for each of the fiscal years’ FY 2022/23, FY 2023/24, and FY 2024/25 to provide groundwater well and municipal well sampling services; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.
J.16. 22-541 SUBJECT: First Amendment to Agreement for Supplies and Services with Univar Solutions USA, Inc., in the Amount of $150,000 for the Supply and Delivery of Sodium Fluoride for the Contract Period Ending June 30, 2023
REPORT IN BRIEF
Considers approving a first amendment with Univar Solutions USA, Inc., in the amount of $150,000 for the supply and delivery of sodium fluoride through June 30, 2023.
RECOMMENDATION
City Council - Adopt a motion
A. Approving a first amendment to Agreement for Supplies and Services with Univar Solutions USA, Inc., for the purchase of sodium fluoride in the amount not to exceed $150,000 for the contract term ending June 30, 2023; and,
B. Authorizing the City Manager or Deputy City Manager to execute any necessary documents.
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J.17. 22-573 SUBJECT: Approval of a Supplemental Appropriation in the Fleet Vehicle Replacement Fund 674 in the Amount of $4,821 and Approval of a Change Order with Merced Chevrolet for the Purchase of Three (3) New Crew Cab Pickups for the Fire Department in the Additional Amount of $4,820.45, for a Total Amount not to Exceed $127,272.45
REPORT IN BRIEF
Considers approving a supplemental appropriation in the Fleet Vehicle Replacement Fund in the amount of $4,821 and approving an additional $4,820.45 for the purchase of three (3) new crew cab pickups for the Fire Department.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a supplemental appropriation from the unreserved, unencumbered fund balance in the Fleet Vehicle Replacement Fund 674 in the amount of $4,821; and,
B. Approving purchase Change Order(s) with Merced Chevrolet for the purchase of three (3) new crew cab pickups in the additional amount of $4,820.45, for a total purchase amount of $127,272.45; and, C. Approving additional purchase change orders not to exceed 15% of the total purchase amount; and,
D. Authorizing the City Manager or Deputy City Manager to execute the necessary documents, the Finance Officer to make the necessary budget adjustments, and the City Purchasing Supervisor to issue the Purchase Order Change Order(s).
J.18. 22-590 SUBJECT: Approval to Waive the Competitive Bidding Requirements and Approve Purchases of Parts, Equipment, Supplies, and Services Necessary for Public Works Maintenance and Operations from Horizon Distributors, Inc., in the Amount not to Exceed $115,000 Through June 30, 2023
REPORT IN BRIEF
Considers waiving the City’s competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 and approving the purchase of various parts, equipment, supplies, and services for Public Works maintenance and operations.
August 1, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for annual supplies and services agreements; and,
B. Approving the agreement for the Purchase of Goods with Horizon Distributors, Inc., in the amount not to exceed $115,000 in Fiscal Year 2022/2023; and,
C. Authorizing the City Manager or the Deputy City Manager, to execute the necessary documents or contracts, and to approve change orders up to the City Manager’s purchasing authority.
J.19. 22-602 SUBJECT: Approval of Memorandum of Understanding (MOU) Between the City of Merced and Merced Union High School District (MUHSD) for Police Services in the District’s Four (4) High Schools for a Term of Three Years, Fiscal Year 2022 - 2025
REPORT IN BRIEF
Requests council approval of a MOU between Merced Union High School District and the City of Merced to provide Police Services at the District four (4) high schools.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Memorandum of Understanding between the City of Merced and Merced Union High School District to provide police services in the District’s four high schools; and,
B. Authorizing the City Manager or the Deputy City Manager to execute the agreement; and,
C. Authorizing the Finance Officer to make the appropriate budget adjustments.
J.20. 22-603 SUBJECT: Approval of Memorandum of Understanding (MOU) Between the City of Merced and Merced City School District (MCSD) for Police Services in the District’s Four (4) Middle Schools for a Term of Three Years at a Reimbursement Amount per Attached Agreement
August 1, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
REPORT IN BRIEF
Requests council approval of a MOU between Merced City School District and the City of Merced to provide Police Services at the Districts four (4) middle schools for a term of three years for an amount stated on the MOU.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Memorandum of Understanding between the City of Merced and Merced City School District to provide police services in the District’s four middle schools; and,
B. Authorizing the City Manager or the Deputy City Manager to execute the agreement; and,
C. Authorizing the Finance Officer to make the appropriate budget adjustments.
K. BUSINESS
K.1. 22-582 SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council.
K.2. 22-583 SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section.
L. ADJOURNMENT