Parks & Community Services
Facility Use Agreements
A Plan for Facility Use Agreements
Restructure
Department
Align Facility Use
Process
Outline Performance
Standards
Create Review
Process Supported by
Strategic Planning
Restructure Department-
Contracts and Facilities & Community
Services
Align Facility Use timelines and schedules of
renewal with all lessees
Revise all lease agreements 1 year guarantee
with option to extend for additional 2 on a
year-to-year basis
* Renewal will be based on outcomes & prior performance Community Services
Form that Follows
Function
Contracts and Facilities
Checks & Balances
• Establish best practice training catalogue to set standards for Youth Service Orgs.
• Coordinate monthly meetings to discuss programs success, barriers, training opportunities, collaboration, and facility needs •Parks and Community Service staff will conduct periodic reviews of program attendance, activities, and facility condition •Standardize reporting requirements to give demographic, quantitative, and qualitative updates to Commission and Council on an annual basis to inform decisions on leases • Outcomes will be considered at the end of each year (April) when reviewing requests to continue lease a 2nd or 3rd year
In the Works
STRATEGIC PLANNING
SUPPORTING YOUTH CENTERS AS INVESTMENTS IN OUR COMMUNITY Council Direction Requested
Actions to Consider:
• Continue with 1 yr. guaranteed contracts with option to extend an additional 2 based on annual performance reviews
• Modify facility use practices and revise lease agreements to be up for RFI every year regardless of performance reviews