CITY OF MERCED
Meeting Agenda
City Council Chamber
Merced Civic Center
2nd Floor
678 W. 18th Street
Merced, CA 95340
City Council/Public Finance and Economic Development
Authority/Parking Authority
City Council Chamber, 2nd Floor, Merced Civic
Center, 678 W. 18th Street, Merced, CA 95340
6:00 PMMonday, November 7, 2022
Closed Session at 5:30 PM
NOTICE TO PUBLIC/AVISO AL PÚBLICO/CEEB TOOM RAU PEJ XEEM
WELCOME TO THE MEETING OF THE MERCED CITY COUNCIL/BIENVENIDO A LA REUNIÓN DEL CONCILIO DE LA CIUDAD DE MERCED/ZOO SIAB TXAIS TOS KOJ
TUAJ RAU HAUV CITY COUNCIL LUB ROOJ SAB LAJ
At least 72 hours prior to each regular City Council meeting, a complete agenda packet is available for review on the City ’s website at www .cityofmerced.org or at the City Clerk ’s Office, 678 W. 18th Street, Merced, CA 95340. All public records relating to an open session item that are distributed to a majority of the Council will be available for public inspection at the City Clerk’s Office during regular business hours. Spanish and Hmong translation is available at every regular meeting.
Al menos 72 horas antes de cada reuni ón regular del Concejo Municipal, un paquete de agenda complete está disponible para su revisi ón en el sitio web de la Ciudad en www .cityofmerced.org o en la Oficina del Secretario de la Ciudad, 678 W. 18th Street, Merced, CA 95340. Todos los registros p úblicos relacionados con un art ículo de sesi ón abierta que se distribuyen a la mayor ía del Concejo estar án disponibles para inspecci ón p ública en la Oficina del Secretario de la Ciudad durante el horario comercial habitual. La traducci ón al espa ñol y al Hmong est á disponible en todas la reuniones regulares.
Sai kawg yuav tsum yog li 72 teev ua ntej rau txhua lub rooj sib tham ntawm cov Nom Tswv (City Council), yeej muaj tag nrho pob ntawv qhia txog tias rau cov neeg los nyeem hauv lub Nroog (City) qhov website www .cityofmerced.org los sis nyob rau ntawm City Clerk ’s lub Office, 678 W. 18th Street, Merced, CA 95340. Tas nrho cov ntaub ntawv teev tseg no yuav muab rau cov Nom Tswv ntawm kev sab laj pub rau tsoom pej xeem sawv daws los nyeem nyob rau hauv City Clerk’s lub Office thaum lub caij ua hauj lwm. Muaj txhais lus Mev thiab lus Hmoob.
PUBLIC COMMENT: OBTAIN SPEAKER CARD FROM THE CITY
CLERK/COMENTARIO DEL PÚBLICO / KEV HLOOV RAU TEJ PEJ XEEM TXOG KEV TAWM SUAB, NCAUS LUS:
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
Members of the audience who wish to address the City Council are requested to complete a speaker card available at the podium in the back of the Council Chamber. Please submit the completed card to the City Clerk before the item is called, preferably before the meeting begins.
Material may be emailed to cityclerk@cityofmerced .org and should be limited to 300 words or less. Please specify which portion of the agenda you are commenting on, for example, Public Hearing item #, Consent item #, or Oral Communications. Your comments will be mentioned to the City Council at the appropriate time. Any correspondence received after 1 PM will be distributed to the City Council and retained for the official record.
You may provide telephonic comments via voicemail by calling (209) 388-8688 by no later than 1 PM on the day of the meeting to be added to the public comment. Voicemails will be limited to a time limit of one (1) minute. Please specify which portion of the agenda you are commenting on, for example, Public Hearing item #, Consent item #, or Oral Communications. Your comments will be played during the City Council meeting at the appropriate time. For Public Hearing items, if you wish to speak live during the meeting, please leave callback information and you will be contacted with further details.
To view video (if available) or listen to the City Council meeting live, go to the City ’s website www.cityofmerced.org, Facebook Live, or Comcast Public Access Channel 96.
Los miembros de la audiencia que deseen dirigirse al Ayuntamiento deben completar una tarjeta de orador disponible en el podio en la parte de atr ás de la C ámara del Concejo. Envíe la tarjeta completa al secretario de la ciudad antes de que se llame al art ículo, preferiblemente antes de que comience la reunión.
El material puede enviarse por correo electr ónico a cityclerk@cityofmerced .org y debe limitarse a 300 palabras o menos. Por favor, especifique qué parte de la agenda está comentando, por ejemplo, # Articulo de la Audiencia p ública, # art ículo de consentimiento, o Comunicaciones orales. Sus comentarios ser án mencionados al Ayuntamiento en el momento apropiado .
Cualquier correspondencia recibida despu és de la 1 PM se distribuirá al Ayuntamiento y se conservará para el registro oficial.
Puede proporcionar comentarios telef ónicos a trav és del correo de voz llamando al (209) 388-8688 a m ás tardar a la 1 PM del d ía de la reuni ón para que se agreguen al comentario público. Los mensajes de voz estar án limitados a un l ímite de tiempo de un (1) minuto. Por favor especifique qué parte de la agenda está comentando, por ejemplo, n úmero de art ículo de la audiencia p ública, n úmero de art ículo de consentimiento o comunicaciones orales. Sus comentarios se reproducir án durante la reuni ón del Ayuntamiento en el momento adecuado .
Para los temas de audiencia p ública, si desea hablar en vivo durante la reuni ón, deje la información de su llamada y lo contactaremos con más detalles.
Para ver el video (si está disponible) o escuchar la reuni ón del Concejo Municipal en vivo, visite el sitio web de la ciudad www .cityofmerced.org, Facebook Live o Comcast Public Access Canal
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
96. Cov pej xeem los koom lub rooj sib tham uas xav tawm suab rau lub nroog cov Nom Tswv (City Council) muaj feem los sau ntawv hauv daim ntawv tawm suab nyob ntawm lub sam thiaj hais lus sab xis ntawm Council Chamber. Thov xa daim ntawv tawm suab no rau tus City Clerk ua ntej lub sij hawm rooj sab laj pib.
Tej ntaub ntawv thov muab xa rau cityclerk@cityofmerced .org thiab tsis pub muaj tshaj 300 los lus los yog txawg dua. Thov qhia tias qhov twg hauv daim ntawv tswj koj xav tawm suab rau, piv txwv li, kev sab laj kaws, nqes # los sis kev sib tham ntawm ncauj lus. Koj cov tswv yim muab rau lub rooj sib tham thaum lub sij hawm tsim nyog. Tej ntaub ntawm txais tau tom qab 1 teev tav su mam muab rau cov Nom Tswv (City Council) thiab tso hauv cov ntaub ntawv teev tseg.
Koj muaj feem tso suab hauv xov tooj uas yog hu (209) 388-8688 ua ntej 1 teev tav su hnub sib tham thiaj koj lub tswv yim muab tso hauv daim ntawv tswj. Tso suab hauv xov tooj tsis pub ntev tshaj (1) feeb. Thov qhia qhov twg hauv daim tswj tias koj xav tawm suab rau, piv txwv li, zej tsoom tawm suab #, khoom tso cai #, los sis kev sib tham ntawm ncauj lus. Cov suab kaws hauv xov tooj mam tso mloog thaum lub caij tsim nyog rau thaum sib tham. Yog koj xav tawm suab thaum sib tham, thov tso koj tus xov tooj, ib tus tib neeg ua hauj lwm mam li hu koj.
Yog koj xav saib video (thaum muaj) los sis mloog cov Nom Tswv (City Council) kev sib tham, mus saib hauv City ’s website www .cityofmerced.org, Facebook Live, los sis Comcast Public Access Channel 96.
INDIVIDUALS WITH DISABILITIES
Accommodation for individuals with disabilities may be arranged by contacting the City Clerk at (209) 388-8650. Assisted hearing devices are available for meetings held in the Council Chamber.
A. CLOSED SESSION ROLL CALL
B. CLOSED SESSION
The legislative body shall provide the public with an opportunity to address the body on any item described in Closed Session [Government Code Section 54954.3(a)].
B.1. 22-879 SUBJECT: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) of Government Code Section 54956.9:
Five (5) Potential Lawsuits
C. CALL TO ORDER
Invocation - Monika Grasley, Lifeline CDC
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
Pledge of Allegiance to the Flag
D. ROLL CALL
In accordance with Government Code 54952.3, it is hereby announced that the City Council sits either simultaneously or serially as the Parking Authority and the Public Financing and Economic Development Authority. City Council members receive a monthly stipend of $400.00 by Charter for sitting as the City Council; and the Mayor receives an additional $100.00 each month as a part of the adopted budget and Resolution 2020-86. The members of the Parking Authority and the Public Financing and Economic Development Authority receive no compensation.
E. REPORT OUT OF CLOSED SESSION
F. CEREMONIAL MATTERS
F.1. 22-863 SUBJECT: Proclamation - School Psychologist Week
REPORT IN BRIEF
Accepted by April De La Cruz, Merced District Representative and Public Relations Chair for Central Valley Affiliate - California Association of School Psychologists, from Merced Union High School District.
F.2. 22-828 SUBJECT: Proclamation - Native American Heritage Month
REPORT IN BRIEF
Accepted by United Tribes of California.
F.3. 22-880 SUBJECT: Recognition of City of Merced Employee Military Veterans
REPORT IN BRIEF
The City Council will recognize Employee Military Veterans.
G. WRITTEN PETITIONS AND COMMUNICATIONS
H. ORAL COMMUNICATIONS
Members of the public who wish to speak on any matter not listed on the agenda may speak during this portion of the meeting and will be allotted 5 minutes. The Mayor may, at his discretion, reduce the time to 3 minutes if there are more than 3 speakers, in order to accommodate as many speakers as possible. State law prohibits the City Council from acting at this meeting on any matter raised during the public comment period. Members of the public who wish to speak on a matter that is listed on the agenda will be called upon to speak during discussion of that item.
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
I. CONSENT CALENDAR
Adoption of the Consent Calendar may be made by one motion of the City Council, provided that any Council member, individual, or organization may request removal of an item from the Consent Calendar for separate consideration. If a request for removal of an item from the Consent Calendar has been received, the item will be discussed and voted on separately.
I.1. 22-820 SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter.
I.2. 22-870 SUBJECT: Information-Only Contracts for the Month of October 2022
REPORT IN BRIEF
Notification of awarded Non-Public Works contracts under $36,000 and of Public Works contracts under $82,718.
I.3. 22-627 SUBJECT: Information Only - Site Plan Review Minutes of February 17, 2022, April 14, 2022, April 28, 2022, May 19, 2022, and June 16, 2022
RECOMMENDATION
For information only.
I.4. 22-825 SUBJECT: Information Only - Planning Commission Minutes of September 21, 2022, and October 5, 2022
RECOMMENDATION
For information only.
I.5. 22-705 SUBJECT: Approval to Wave the Competitive Bidding Requirement and Approval of a One-Year Contract with PACE Supply Corp in a not to Exceed Amount of $400,000
REPORT IN BRIEF
Considers waving the competitive bidding requirement and approving a
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
one-year contract with PACE Supply Corp. for a not to exceed amount of $400,000. The contract is for the purchase of Water Department maintenance, repair, and operations supplies to restock inventory on a as needed basis, and to place a one-time order for the supplies required for the repairs at the 16th Street bridge.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for annual inventory supplies purchases; and,
B. Approving a one-year contract with PACE for a not to exceed amount of $400,000; and,
C. Authorizing the City Manager or the Deputy City Manager to execute all necessary documents.
I.6. 22-764 SUBJECT: Approval to Waive the Competitive Bidding Requirement and Approval to Use a Cooperative Purchasing Agreement Through the National Purchasing Partners Government Division, DBA Public Safety GPO, Law Enforcement GPO, First Responders GPO, EMS GPO, and NPPGov (All Collectively Referred to Hereinafter as “NPPGov”) Enabling Piggyback Purchasing for Personal Protective Equipment in an Amount not to Exceed $164,890/Annually; for Firefighting Equipment in an Amount not to Exceed $155,379/Annually; for Law Enforcement Personal Protective Equipment in an Amount not to Exceed $10,000/Annually; Through the Term of the Agreements or Until the Cooperative Purchasing Agreements are no Longer Available for Use
REPORT IN BRIEF
Considers the approval to waive the competitive bidding requirement and approval to use a Cooperative Purchasing Agreement through the National Purchasing Partners Government Division, DBA Public Safety GPO, Law Enforcement GPO, First Responders GPO, EMS GPO, and NPPGov (All collectively referred to hereinafter as “NPPGov”) enabling piggyback purchasing for personal protective equipment in an amount not to exceed $164,890/annually; for firefighting equipment in an amount not to exceed $155,379/annually; for law enforcement personal protective equipment in an amount not to exceed $10,000/annually; through the term of the agreements or until the Cooperative Purchasing Agreements are no longer
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
available for use.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for cooperative purchasing; and, B. Approving to piggyback utilizing the National Purchasing Partners Government Division contracts for personal protective equipment in an amount not to exceed $164,890/annual; for firefighting equipment in an amount not to exceed $155,379/annually; for law enforcement personal protective equipment in an amount not to exceed $10,000/annually; through the term of the agreements or until the Cooperative Purchasing Agreements are no longer available for use; and,
C. Authorizing the City Manager or the Deputy City Manager to execute any necessary documents, the Finance Officer to make the necessary budget adjustments, and the City Purchasing Supervisor to issue the Purchase Order/Change Order(s).
I.7. 22-834 SUBJECT: Adoption of Resolution Declaring the Intent to Vacate the Eastern Portion of the Arbor Walkway North Easement (Approximately 2,053 Square Feet) Which Would Revert Development Rights Back to the Property Owner of 531 W. Main Street, Merced, Generally Located on the North Side of Main Street, Approximately 150 Feet East of M Street, and Setting a Public Hearing for December 5, 2022 (Vacation #22-03)
REPORT IN BRIEF
Considers adopting a resolution of intent and set a public hearing for intent to vacate the eastern portion of the Arbor Walkway North easement (approximately 2,503 square feet) which would revert development rights back to the property owner of 531 W. Main Street, Merced, and retain the western portion of the easement as a 52-inch-wide walkway easement.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2022-64, a Resolution of the City Council of the City of Merced, California, declaring its intention to vacate the Eastern portion of the Arbor Walkway North easement (approximately 2,053 square feet) which would revert development rights back to the property owner of 531 W. Main Street (Vacation #22-03) and setting time and place for Public Hearing.
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
I.8. 22-835 SUBJECT: Approval of a Professional Services Agreement with Goodwin Consulting Group for the Preparation of the Rate and Method of Apportionment (RMA) for Community Facilities District (CFD) Annexations No. 22 and No. 24
REPORT IN BRIEF
Considers approving a Professional Services Agreement with Goodwin Consulting Group for preparation of the Rate and Method of Apportionment (RMA) for Community Facilities District Annexations No. 22 and No. 24.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an Agreement for Professional Services with Goodwin Consulting Group, Inc. to prepare the rate and method of apportionment for Community Facilities Annexations No. 22 and No. 24 in the amount not to exceed $20,000; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.
I.9. 22-814 SUBJECT: Award a Professional Services Agreement for Tiny Homes Ordinance and Various Zoning Code Updates to Precision
Engineering, Inc.
REPORT IN BRIEF
Considers approving an agreement for Professional Services with Precision Civil Engineering, Inc., for $93,200 to prepare a Tiny Homes Ordinance and various Zoning Code updates.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an Agreement for Professional Services with Precision Civil Engineering, Inc. (PCE), in the amount of $93,200 to prepare a Tiny Houses Ordinance and various Zoning Code updates; and,
B. Authorizing the City Manager or Deputy City Manager to execute the agreements and any necessary documents.
I.10. 22-837 SUBJECT: Second Amendment to Program Year 2021-22 Subrecipient Agreement with Merced Rescue Mission for the “Hope for Families” Program
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
REPORT IN BRIEF
Considers further extension of the Term of Performance regarding the existing Agreement with Merced Rescue Mission’s “Hope for Families” Program.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Second Amendment to the Agreement between the City of Merced and Merced Rescue Mission for the Community Development Block Grant (CDBG) Acquisition and Rehabilitation of Residential Property “Hope for Families” Program; and,
B. Authorizing the City Manager or Deputy City Manager to execute the Amendment and all related documents; and,
C. Authorizing the Finance Officer to make any necessary budget adjustments.
I.11. 22-846 SUBJECT: Award Bid to Redstone Construction, Inc. for the Congestion Mitigation Air Quality (CMAQ) Grant Multi-Use Pathway on Motel Drive, from Merced Avenue to Carol Avenue, Project Number 119043, in the Amount of $993,059
REPORT IN BRIEF
Considers awarding a construction contract to Redstone Construction, Inc. in the amount of $993,059 for the (CMAQ) Multi-Use Pathway on Motel Drive Project.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the (CMAQ) Construct Multi-Use Pathway on Motel Drive Project 119043 to Redstone Construction, Inc., in the amount of $993,059; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and,
C. Authorizing the Finance Officer authorization to make necessary budget adjustments.
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
I.12. 22-856 SUBJECT: Award Bid to Redstone Construction, Inc. for the Congestion Mitigation Air Quality Grant (CMAQ) Sidewalks R Street, S Street, T Street, and Stuart Drive, Project Number 119069, in the Amount of $832,845
REPORT IN BRIEF
Considers awarding a construction contract to Redstone Construction, Inc. in the amount of $832,845 for the CMAQ Sidewalks R Street, S Street, T Street, and Stuart Drive Project.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the CMAQ Construct Sidewalks R Street, S Street, T Street, and Stuart Drive, Project 119069 to Redstone Construction, Inc., in the amount of $832,845; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and,
C. Authorizing the Finance Officer authorization to make necessary budget adjustments.
I.13. 22-876 SUBJECT: Approval to Accept, Increase Revenue, and Appropriate Partial Payment from McLarens Property Insurance Company for the Stephen Leonard Park Community Center in the Amount of $412,013
REPORT IN BRIEF
Considers approving a partial payment from McLarens Property Insurance Company for the claim submitted to Alliant Property Insurance for damages caused by the May 17, 2022, fire to the Stephen Leonard Park Community Center.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting a partial payment from McLarens Property Insurance Company; increasing the revenue in Fund 424 - Parks & Community Service CIP in the amount of $412,013; and,
November 7, 2022City Council/Public Finance and
Economic Development
Authority/Parking Authority
Meeting Agenda
B. Appropriating the same in Fund 424 - Parks & Community Service CIP in Project #123052 Stephen Leonard Park Community Center; and, C. Authorizing the Finance Officer to make the necessary budget adjustments.
J. BUSINESS
J.1. 22-821 SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council.
J.2. 22-739 SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section.
K. ADJOURNMENT