DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A
PARTICIPATING AGENCY
ENDORSEMENT AND AUTHORIZATION
City of
The undersigned acknowledges, on behalf of Merced (Participating Agency") that he/she has read and agrees to the general terms and conditions set forth in the enclosed Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by the Lead Contracting Agency to Participating Agencies locally, regionally, and nationally through NPPGov.
The undersigned further acknowledges that the purchase of goods and services under the provisions of the Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agency and that neither the Lead Contracting Agency nor NPPGov shall be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any other Participating Agency. Upon award of contract, the Vendor shall deal directly with the Participating Agency concerning the placement of orders, disputes, invoicing and payment.
The undersigned affirms that he/she is an agent of tITy of meRce? and is duly authorized to sign this Participating Agency Endorsement and Authorization. stephane pluts Date: 6/24/2021
BY: TECHANIC DIETE
ITS: CITY MANAGER
Participating Agency Contact Information:
Contact Person: Vanet GermAN
Address: — City of Merced Fire Dept
99 €. 16th st.
Merced, CA 95340
Telephone No.: 09 385 6982
Email: ATTEST:
germani @Cityolmercedorg CITY CLERK
APPROVED AS TO FORM: BY.
Assistant/Deputy City Clerk
6/3/21
PHAEDRA A. NORTON Date
City Attorney
1.0 I CORPORATED ANALY
Account Number: multiple Accunt Lines
Amount: $114,890.00
VERIFIED
BY:
Finance Officer
FINANCE ENTRY
Contract No: 3011017
Vendor Number: 978
P.O. Number: 141875
Funds Avilabl: Fundıng anailable contnggnt upun cc appraal of budget. uy tle. 06/15121 72 4/21/21
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A Intergovernmental Cooperative Purchasing Agreement
This Intergovernmental Agreement (Agreement) is by and between the "Lead Contracting Agency" and participating government entities ("Participating Agencies"), that are members of National Purchasing Partners ("NPPGov"), including members of Public Safety GPO, First Responder GPO, Law Enforcement GPO, Education GPO and EMS GPO that agree to the terms and conditions of this Agreement. The Lead Contracting Agency and all Participating Agencies shall be considered as "parties" to this agreement.
WHEREAS, upon completion of a formal competitive solicitation and selection process, the Lead Contracting Agency has entered into Master Price Agreements with one or more Vendors to provide goods and services, often based on national sales volume projections; WHEREAS, NGov provides group purchasing, marketing and administrative support for governmental entities. NPPGov's marketing and administrative services are free to its membership, which includes participating public entities and nonprofit institutions throughout North America.
WHEREAS, NPPGov has instituted a cooperative purchasing program under which member Participating Agencies may reciprocally utilize competitively solicited Master Price Agreements awarded by the Lead Contracting Agency; WHEREAS, the Master Price Agreements provide that all qualified government members of NPPGov may purchase goods and services on the same terms, conditions and pricing as the Lead Contracting Agency, subject to applicable local and state laws of the Participating Agencies;
WHEREAS, the parties agree to comply with the requirements of the Intergovernmental Cooperation Act as may be applicable to the local and state laws of the Participating Agencies;
WHEREAS, the parties desire to conserve and leverage resources, and to improve the efficiency and economy of the procurement process while reducing solicitation and procurement costs;
WHEREAS, the parties are authorized and eligible to contract with governmental bodies and Vendors to perform governmental functions and services, including the purchase of goods and services; and
WHEREAS, the parties desire to contract with Vendors under the terms of the Master Price Agreements;
League of Oregon Cities IGAI
V1 0
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A NOW, THEREFORE, the parties agree as follows:
ARTICLE 1: LEGAL AUTHORITY
Each party represents and warrants that it is eligible to participate in this Agreement because it is a local government created and operated to provide one or more governmental functions and possesses adequate legal authority to enter into this Agreement.
ARTICLE 2: APPLICABLE LAWS
The procurement of goods and services subject to this Agreement shall be conducted in accordance with and subject to the relevant statutes, ordinances, rules, and regulations that govern each party's procurement policies. Competitive Solicitations are intended to meet the public contracting requirements of the Lead Contracting Agency and may not be appropriate under, or satisfy Participating Agencies' procurement laws. It is the responsibility of each party to ensure it has met all applicable solicitation and procurement requirements. Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
ARTICLE 3: USE OF BID, PROPOSAL OR PRICE AGREEMENT
a. A "procuring party" is defined as the Lead Contracting Agency or any Participating Agency that desires to purchase from the Master Price Agreements awarded by the Lead Contracting Agency.
b. Each procuring party shall be solely responsible for their own purchase of goods and services under this Agreement. A non-procuring party shall not be liable in any fashion for any violation of law or contract by a procuring party, and the procuring party shall hold non-procuring parties and all unrelated procuring parties harmless from any liability that may arise from action or inaction of the procuring party.
c. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar goods and services outside the scope of the Master Price Agreement.
d. The exercise of any rights or remedies by the procuring party shall be the exclusive obligation of such procuring party.
e. The cooperative use of bids, proposals or price agreements obtained by a party to this Agreement shall be in accordance with the terms and conditions of the bid, proposal or price agreement, except as modified where otherwise allowed or required by applicable law, and does not relieve the party of its other solicitation requirements under state law or local policies.
League of Oregon Cities IGA V10
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A ARTICLE 4: PAYMENT OBLIGATIONS
The procuring party will make timely payments to Vendors for goods and services received in accordance with the terms and conditions of the procurement. Payment for goods and services, inspections and acceptance of goods and services ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Vendor shall be resolved in accordance with the law and venue rules of the state of the procuring party.
ARTICLE 5: COMMENCEMENT DATE
This Agreement shall take effect after execution of the "Lead Contracting Agency Endorsement and Authorization" or "Participating Agency Endorsement and Authorization," as applicable.
ARTICLE 6: TERMINATION OF AGREEMENT
This Agreement shall remain in effect until terminated by a party giving 30 days written notice to "Lead Contracting Agency"
ARTICLE 7: ENTIRE AGREEMENT
This Agreement and any attachments, as provided herein, constitute the complete Agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein.
ARTICLE 8: CHANGES AND AMENDMENTS
This Agreement may be amended only by a written amendment executed by all parties, except that any alterations, additions, or deletions of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation.
ARTICLE 9: SEVERABILITY
All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect.
THIS INSTRUMENT HAS BEEN EXECUTED IN TWO OR MORE ORIGINALS BY EXECUTION AND ATTACHMENT OF "THE LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION" OR "PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION," AS APPLICABLE. ONCE EXECUTED, IT
IS THE RESPONSIBILITY OF EACH PARTY TO FILE THIS AGREEMENT WITH THE PROPER AGENCY IF REQUIRED BY LOCAL OR STATE LAW.
League of g0n Cities IGA
V1.0
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A
LEAGUE OF OREGON CITIES
ENDORSEMENT AND AUTHORIZATION
The undersigned acknowledges, on behalf of the League of Oregon Cities ("Lead Contracting Agency") that he/she has read and agrees to the general terms and conditions set forth in the enclosed Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by the League of Oregon Cities to Participating Agencies locally, regionally, and nationally through NGov. Copies of Master Price Agreements and any amendments thereto made available by the League of Oregon Cities will be provided to Participating Agencies and NGov to facilitate use by Participating Agencies.
The undersigned understands that the purchase of goods and services under the provisions of the Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agencies.
The undersigned affirms that he/she is an agent of the League of Oregon Cities and is duly authorized to sign this League of Oregon Cities Endorsement and Authorization. - DocuSigned by:
Date: 3/26/2020
546F8869143E.
BY:
ITS:
League of Oregon Cities Contact Information:
Contact Person: Mike Culley
Address: 1201 Court St NE #200, Salem, OR 97301
Telephone No.: 503-588-6550
Email: [email protected]
League of Oregon Cities IGA
V1.0
DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0|
LEAGUE OF OREGON CITIES
MASTER PRICE AGREEMENT
This Master Price Agreement is effective as of the date of the last signature below the "Effective Date") by and between the LEAGUE OF OREGON CITIES, an Oregon public corporation under ORS Chapter 190 ("LOC" or "Purchaser") and L.N. CURTIS & SONS ("Vendor").
RECITALS
WHEREAS, the Vendor is in the business of selling certain FIRE FIGHTING EQUIPMENT, as further described herein; and
WHEREAS, the Vendor desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, through a solicitation for FIRE FIGHTING EQUIPMENT the Vendor was awarded the opportunity to complete a Master Price Agreement with the LEAGUE OF OREGON CITIES as a result of its response to Request for Proposal No. 1910 for FIRE FIGHTING EQUIPMENT; and WHEREAS, the LEAGUE OF OREGON CITIES asserts that the solicitation and Request for Proposal meet Oregon public contracting requirements (ORS 279, 279A, 279B and 279C et. seq.); and WHEREAS, Purchaser and Vendor desire to extend the terms of this Master Price Agreement to benefit other qualified government members of National Purchasing Partners, LLC dba Public Safety GPO, dba First Responder GPO, dba Law Enforcement GPO and dba NPPGov; NOW, THEREFORE, Vendor and Purchaser, intending to be legally bound, hereby agree as follows:
ARTICLE 1 - CERTAIN DEFINITIONS
1.1 "Agreement" shall mean this Master Price Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser's Request for Proposal No. 1910 (herein "RFP") and Vendor's Proposal submitted in response to the RFP (herein "Vendor's Proposal") as referenced and incorporated herein as though fully set forth (sometimes referred to collectively as the "Contract Documents").
1.2 "Applicable Law(s)" shall mean all applicable federal, state and local laws, statutes, ordinances, codes, rules, regulations, standards, orders and other governmental requirements of any kind.
1.3 "Employee Taxes" shall mean all taxes, assessments, charges and other amounts whatsoever payable in respect of, and measured by the wages of, the Vendor's employees (or subcontractors), as required by the Federal Social Security Act and all amendments thereto and/or any other applicable federal, state or local law.
1.4 "Purchaser's Destination" shall mean such delivery location(s) or destination(s) as Purchaser may prescribe from time to time.
DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
1.5 "Products and Services" shall mean the products and/or services to be sold by Vendor hereunder as identified and described on Attachment A hereto and incorporated herein, as may be updated from time to time by Vendor to reflect products and/or services offered by Vendor generally to its customers.
1.6 "Purchase Order" shall mean any authorized written order for Products and Services sent by Purchaser to Vendor via mail, courier, overnight delivery service, email, fax and/or other mode of transmission
1.7 "Unemployment Insurance" shall mean the contribution required of Vendor, as an employer, in respect of, and measured by, the wages of its employees (or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation.
1.8 "National Purchasing Partners" or "(NPP)" is a subsidiary of two nonprofit health care systems.
The Government Division of NPP, hereinafter referred to as "NPPGov", provides group purchasing marketing and administrative support for governmental entities within the membership. NGov's membership includes participating public entities across North America.
1.9 "Lead Contracting Agency" shall mean the LEAGUE OF OREGON CITIES, which is the governmental entity that issued the Request for Proposal and awarded this resulting Master Price Agreement.
1.10 "Participating Agencies" shall mean members of National Purchasing Partners for which Vendor has agreed to extend the terms of this Master Price Agreement pursuant to Article 2.6 and Attachment C herein. For purposes of cooperative procurement, "Participating Agency" shall be considered "Purchaser" under the terms of this Agreement.
1.11 "Party" and "Parties" shall mean the Purchaser and Vendor individually and collectively as applicable.
ARTICLE 2 - AGREEMENT TO SELL
2.1 Vendor hereby agrees to sell to Purchaser such Products and Services as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products and Services ordered by Purchaser by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement.
Vendor may add additional products and services to the contract provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to the percentage discount for other similar products. Vendor may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement.
Vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause.
2.3 All Purchase Orders issued by Purchaser to Vendor for Products during the term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. The Vendor retains authority to negotiate above and beyond the terms of this Agreement to meet the Purchaser or Vendor contract requirements. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Vendor, the provisions of this Agreement shall 2 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 govern. No other terms and conditions, including, but not limited to, those contained in Vendor's standard printed terms and conditions, on Vendor's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the Parties.
2.4 Notwithstanding any other provision of this Agreement to the contrary, the Lead Contracting Agency shall have no obligation to order or purchase any Products and Services hereunder and the placement of any Purchase Order shall be in the sole discretion of the Participating Agencies. This Agreement is not exclusive. Vendor expressly acknowledges and agrees that Purchaser may purchase at its sole discretion, Products and Services that are identical or similar to the Products and Services described in this Agreement from any third party.
In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority:
(i) This Agreement;
(ii) The RFP;
(iii) Vendor's Proposal;
2.6 Extension of contract terms to Participating Agencies:
2.6.1 Vendor agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to Participating Agencies, that have executed an Intergovernmental Cooperative Purchasing Agreement ("IGA") as may be required by each Participating Agency's local laws and regulations, in accordance with Attachment C. Each Participating Agency will be exclusively responsible for and deal directly with Vendor on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products and Services in accordance with the terms and conditions of this Agreement as if it were "Purchaser" hereunder. Any disputes between a Participating Agency and Vendor will be resolved directly between them under and in accordance with the laws of the State in which the Participating Agency exists. Pursuant to the IGA, the Lead Contracting Agency shall not incur any liability as a result of the access and utilization of this Agreement by other Participating Agencies.
This Solicitation meets the public contracting requirements of the Lead Contracting Agency and may not be appropriate under or meet Participating Agencies' procurement laws.
Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
2.6.3 Vendor acknowledges execution of a Vendor Administration Fee Agreement with NPPGov, pursuant to the terms of the RFP.
2.7 Oregon Public Agencies are prohibited from use of Products and Services offered under this Agreement that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service's Procurement List ("Procurement List") pursuant to ORS 279.835-.855.
See www.OregonRehabilitation.org/qrf for more information. Vendor shall not sell products and services identified on the Procurement List (e.g., reconditioned toner cartridges) to Purchaser or Participating Agencies within the state of Oregon.
3 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 ARTICLE 3 - TERM AND TERMINATION
3.1 The initial contract term shall be for three (3) calendar years from the Effective Date of this Agreement ("Initial Term"). Upon termination of the original three (3) year term, this Agreement shall automatically extend for up to three (3) successive one (1) year periods; (each a "Renewal Term"); provided, however, that the Lead Contracting Agency and/or the Vendor may opt to decline extension of the MPA by providing notification in writing at least thirty (30) calendar days prior to the annual automatic extension anniversary of the Initial Term.
3.2 Either Vendor or the Lead Contracting Agency may terminate this Agreement by written notice to the other party if the other Party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non-breaching party.
ARTICLE 4 - PRICING, INVOICES, PAYMENT AND DELIVERY
4.1 Purchaser shall pay Vendor for all Products and Services ordered and delivered in compliance with the terms and conditions of this Agreement at the pricing specified for each such Product and Service on Attachment A, including shipping. Unless Attachment A expressly provides otherwise, the pricing schedule set forth on Attachment A hereto shall remain fixed for the Initial Term of this Agreement; provided that manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase.
Pricing contained in Attachment A shall be extended to all NGov, Public Safety GPO, First Responder GPO and Law Enforcement GPO members upon execution of the IGA.
4.2 Vendor shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser's Purchase Order number, contain an itemization of amounts for Products and Services purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement. Invoices shall be addressed as directed by Purchaser.
Unless otherwise specified, Purchaser is responsible for any and all applicable sales taxes.
Attachment A or Vendor's Proposal (Attachment D) shall specify any and all other taxes and duties of any kind which Purchaser is required to pay with respect to the sale of Products and Services covered by this Agreement and all charges for packing, packaging and loading.
Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Vendor in connection with the Products and Services, including without limitation travel expenses, clerical or administrative personnel, long distance telephone charges, etc. ("Incidental Expenses").
4.5 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser.
4.6 Notwithstanding any other agreement of the Parties as to the payment of shipping/delivery costs, and subject to Attachments A, D, and F herein, Vendor shall offer delivery and/or shipping costs prepaid FOB Destination. If there are handling fees, these also shall be included in the pricing.
4.7 Unless otherwise directed by Purchaser for expedited orders, Vendor shall utilize such common carrier for the delivery of Products and Services as Vendor may select; provided, however, that for expedited orders Vendor shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Vendor for its own account or for the account of any other similarly situated customer of Vendor. 4 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
4.8 Vendor shall have the risk of loss of or damage to any Products until delivery to Purchaser.
Purchaser shall have the risk of loss of or damage to the Products after delivery to Purchaser. Title to Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser's Destination.
ARTICLE 5 - INSURANCE
5.1 During the term of this Agreement, Vendor shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in Oregon and any other state or jurisdiction where Products and Services are sold hereunder. Such certificates of insurance shall be made available to the Lead Contracting Agency upon 48 hours' notice. BY SIGNING THE AGREEMENT PAGE THE VENDOR AGREES TO THIS
REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT WILL RESULT IN CANCELLATION OF THIS MASTER PRICE AGREEMENT.
5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of this Agreement is satisfactorily completed and formally accepted.
Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect the Lead Contracting Agency. The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the Lead Contracting Agency under such policies. Vendor shall be solely responsible for the deductible and/or self-insured retention and the Lead Contracting Agency, at its option, may require Vendor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
Vendor shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Vendor's employees engaged in the performance of the work or services, as well as Employer's Liability insurance. Vendor waives all rights against the Lead Contracting Agency and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Vendor pursuant to this Agreement.
5.4 Insurance required herein shall not be permitted to expire, be canceled, or materially changed without thirty days (30 days) prior written notice to the Lead Contracting Agency.
ARTICLE 6 - INDEMNIFICATION AND HOLD HARMLESS
6.1 Vendor agrees that it shall indemnify, defend and hold harmless Lead Contracting Agency, its respective officials, directors, employees, members and agents (collectively, the "Indemnitees"), from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including, without limitation, reasonable attorney's fees), suffered directly or indirectly by any of the Indemnitees to the extent of, or arising out of, (i) any breach of any covenant, representation or warranty made by Vendor in this Agreement, (i) any failure by Vendor to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, iii) the negligence or intentional misconduct of Vendor, any subcontractor of Vendor, or any of their respective employees or agents, (iv) any failure of Vendor, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Vendor under this Agreement or Vendor's performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, or (vii) any claim alleging that the 5 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 Products and Services or any part thereof infringe any third party's U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Lead Contracting Agency or its officials, directors, employees, agents or contractors.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The indemnity obligations of Vendor under this Article shall survive the expiration or termination of this Agreement for two years.
6.2 LIMITATION OF LIABILITY: IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY
SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION
WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR
INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS
OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6.3 The same terms, conditions and pricing of this Agreement may be extended to government members of National Purchasing Partners, LLC. In the event the terms of this Agreement are extended to other government members, each government member (procuring party) shall be solely responsible for the ordering of Products and Services under this Agreement. A non-procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non- procuring parties or unrelated purchasing parties harmless from any liability that may arise from action or inaction of the procuring party.
ARTICLE 7 - WARRANTIES
Purchaser shall refer to Vendor's Proposal for all Vendor and manufacturer express warranties, as well as those warranties provided under Attachment B herein.
ARTICLE 8 - INSPECTION AND REJECTION
8.1 Purchaser shall have the right to inspect and test Products at any time prior to shipment, and within a reasonable time after delivery to the Purchaser's Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled.
8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order, as its exclusive remedy, Purchaser may at its option and at Vendor's sole cost and expense, elect either to (i) return any damaged, non-conforming or defective Products to Vendor for correction or replacement, or (i) require Vendor to inspect the Products and remove or replace damaged, non-conforming or defective Products with conforming Products. If Purchaser elects option (i) in the preceding sentence and Vendor fails promptly to make the necessary inspection, removal and replacement, Purchaser, at its option, may inspect the Products and Vendor shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Vendor of its warranties or other obligations under this Agreement.
8.3 The provisions of this Article shall survive the expiration or termination of this Agreement. 6 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 ARTICLE 9 - SUBSTITUTIONS
Except as otherwise permitted hereunder, Vendor may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of Purchaser.
ARTICLE 10 - COMPLIANCE WITH LAWS
10.1 Vendor agrees to comply with all Applicable Laws and at Vendor's expense, secure and maintain in full force during the term of this Agreement, all licenses, permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser's request, Vendor shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations, registrations and certificates.
10.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser's execution of this Agreement or performance of its obligations hereunder.
ARTICLE 11 - PUBLICITY / CONFIDENTIALITY
11.1 No news releases, public announcements, advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the Parties. Neither Party shall in any advertising, sales materials or in any other way use any of the names or logos of the other Party without the prior written approval of the other Party.
11.2 Any knowledge or information which Vendor or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products and Services covered by this Agreement shall not, unless otherwise designated by Vendor, be deemed to be confidential or proprietary information, and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement.
ARTICLE 12 - RIGHT TO AUDIT
Subject to Vendor's reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Vendor, during normal business hours, audit the books, records and accounts of Vendor to the extent that such books, records and accounts pertain to sale of any Products and Services hereunder or otherwise relate to the performance of this Agreement by Vendor. Vendor shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. The Purchaser's right to audit under this Article 12 and Purchaser's rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination.
ARTICLE 13 - REMEDIES
Except as otherwise provided herein, any right or remedy of Vendor or Purchaser set forth in this Agreement shall not be exclusive, and, in addition thereto, Vendor and Purchaser shall have all rights and remedies under Applicable Law, including without limitation, equitable relief. The provisions of this Article shall survive the expiration or termination of this Agreement. 7 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 ARTICLE 14 - RELATIONSHIP OF PARTIES
Vendor is an independent contractor and is not an agent, servant, employee, legal representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Vendor and Purchaser. Neither Party has the power or authority to bind or commit the other.
ARTICLE 15 - NOTICES
All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below:
If to Lead Contracting Agency:
LEAGUE OF OREGON CITIES
1201 Court St. NE
Suite 200
Salem OR 97301
ATTN: Jamie Johnson-Davis
Email: [email protected]
If to Vendor:
L. N. CURTIS and SONS
185 Lennon Lane, Suite 110
Walnut Creek, CA 94598
ATTN: Nick Lawrence
Email: [email protected]
Either Party may change its notice address by giving the other Party written notice of such change in the manner specified above.
ARTICLE 16 - FORCE MAJEURE
Except for Purchaser's obligation to pay for Products and Services delivered, delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or non- performance is ca
used by force majeure. For purposes of this Agreement, "force majeure" shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either Party hereto, including without limitation, fire, flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble, accident, riot, acts of governmental authority (including, without limitation, acts based on laws or regulations now in existence as well as those enacted in the future), acts of nature, and delays or failure in obtaining raw materials, supplies or transportation. A Party affected by force majeure shall promptly provide notice to the other, explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance.
8 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 ARTICLE 17 - WAIVER
No delay or failure by either Party to exercise any right, remedy or power herein shall impair such Party's right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving Party and then only to the extent expressly set forth in such writing.
ARTICLE 18 - PARTIES BOUND; ASSIGNMENT
This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the Parties hereto, but it may not be assigned in whole or in part by Vendor without prior written notice to Purchaser which shall not be unreasonably withheld or delayed.
ARTICLE 19 - SEVERABILITY
To the extent possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under Applicable Law. If any provision of this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the Parties shall be construed and enforced accordingly.
ARTICLE 20 - INCORPORATION; ENTIRE AGREEMENT
All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Vendor's Proposal, the provisions shall be interpreted, to the extent possible, as if they do not conflict. If such an interpretation is not possible, the provisions set forth in the main body of this Agreement shall control.
20.2 This Agreement (including Attachments and Contract Documents hereto) constitutes the entire Agreement of the Parties relating to the subject matter hereof and supersedes any and all prior written and oral agreements or understandings relating to such subject matter.
ARTICLE 21 - HEADINGS
Headings used in this Agreement are for convenience of reference only and shall in no way be used to construe or limit the provisions set forth in this Agreement.
ARTICLE 22 - MODIFICATIONS
This Agreement may be modified or amended only in writing executed by Vendor and the Lead Contracting Agency. The Lead Contracting Agency and each Participating Agency contracting hereunder acknowledge and agree that any agreement entered into in connection with any Purchase Order hereunder shall constitute a modification of this Agreement as between the Vendor and the Participating Agency. Any modification of this Agreement as between Vendor and any Participating Agency shall not be deemed a modification of this Agreement for the benefit of the Lead Contracting Agency or any other Participating Agency.
9 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 ARTICLE 23 - GOVERNING LAW
This Agreement shall be governed by and interpreted in accordance with the laws of the State of Oregon or in the case of a Participating Agency's use of this Agreement, the laws of the State in which the Participating Agency exists, without regard to its choice of law provisions.
ARTICLE 24 - COUNTERPARTS
This Agreement may be executed in counterparts all of which together shall constitute one and the same Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year last written below.
PURCHASER:
- DocuSigned by:
-
Signature: • 38C54658860143E
Mike Cully
Printed Name:
Executive Director
Title:_
LEAGUE OF OREGON CITIES
Dated: _ 3/18/2020
VENDOR:
Signature:
Printed Name: Nick Lawrence
Title: Director, Special Programs
L.N. CURTIS & SON
Dated: 17 March 2020
10 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
ATTACHMENT A
to Master Price Agreement by and between VENDOR and PURCHASER.
PRODUCTS, SERVICES, SPECIFICATIONS AND PRICES
CURTIS LOC/NPPGov Firefighting Equipment Product Catalog FOB: Origin (add shipping)
Brand Product Discount
Description Contract (Product) Category
Off List
Air Shelters USA/Zumro Shelters 5% FFE Category 06. Hazardous Material (HAZMAT) Equipment
Ajax Chisels, Pneumatic 5% FFE Category 03. Extraction Tools & Supplies Akron Brass Nozzles, Hose 20% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Akron Brass Waterflow Equipment 20% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Akron Brass Lighting and mounts 20% FFE Category 12. Other All American Hose Hose, Firefighting 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Allegro Ventilation Systems 5% FFE Category 01. Firefighting Equipment Allied Medical Oxygen Hardware Net FFE Category 12. Other Amerex Fire extinguishers 25% FFE Category 07. Fire Extinguishers American Honda Pumps 5% FFE Category 10. Fire Pumps
American Honda Generators 5% FFE Category 12. Other
Angus Hose Hose, Firefighting 1% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Ansul Fire extinguishers 25% FFE Category 07. Fire Extinguishers Ansul Foam, Firefighting 54% FFE Category 08. Firefighting Foam Blowhard Ventilation Systems 2% FFE Category 01. Firefighting Equipment Bullard Thermal Imagers 5% FFE Category 04. Search & Rescue Equipment C & S Supply Nozzles, Hose 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
C & S Supply Waterflow Equipment 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
CET Pumps, Firefighting 5% FFE Category 10. Fire Pumps
CET Skid Unit 5% FFE Category 10. Fire Pumps
Chemguard Foam, Firefighting 1% FFE Category 08. Firefighting Foam CMC Harnesses, Rope 1% FFE Category 04. Search & Rescue Equipment DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 CURTIS LOC/NPPGov Firefighting Equipment Product Catalog FOB: Origin (add shipping)
Product Discount
Brand Contract (Product) Category
Description Off List
CMC Rope 1% FFE Category 04. Search & Rescue Equipment
CMC Tools, Rescue 1% FFE Category 04. Search & Rescue Equipment Coastal Environmental Weather Stations Net FFE Category 12. Other Cooper Tool Tools Cutters, Bolt 20% FFE Category 02. Firefighting Attack Tools Council Tools Tools, Hand 25% FFE Category 02. Firefighting Attack Tools Firefighting Attack
Curtis Slide-in (Heiman) Skid Net FFE Category 10. Fire Pumps Unit
CurtisCare Service Service and Net FFE Category 13. Maintenance, Service & Testing Maintenance, Heavy
Rescue Tools
Cutters Edge Saws 5% FFE Category 02. Firefighting Attack Tools David Clark Communications Net FFE Category 12. Other
Draft Commander Testing, Fire Net FFE Category 12. Other Apparatus Nozzles
Draft Commander Testing, Fire Net FFE Category 12. Other Apparatus Pump
Duo Safety Ladders 1% FFE Category 04. Search & Rescue Equipment Elkhart Brass Nozzles, Hose 5% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Elkhart Brass Waterflow Equipment 5% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Euramco Ventilation Systems 1% FFE Category 01. Firefighting Equipment Euramco Ram Fam Ventilation Systems 1% FFE Category 01. Firefighting Equipment Euramco Ram Fam Fans 5%
FFE Category 06. Hazardous Material (HAZMAT)
Equipment
EZ-Spanner Hydrant, Wrenches Net FFE Category 02. Firefighting Attack Tools Ferno First Aid Net FFE Category 12. Other
Fire Facilities Training Systems, Net FFE Category 05. Firefighting and Firefighter Training Firefighting
Fire Hooks Tools, Firefighting 5% FFE Category 02. Firefighting Attack Tools Attack
Fire Research Lighting Systems 1% FFE Category 12. Other Firefighters Bookstore Training and 1% FFE Category 05. Firefighting and Firefighter Training Educational Materials
Fire-Vent Training Systems, Net FFE Category 05. Firefighting and Firefighter Training Firefighting
Fluke Equipment, Detection Net FFE Category 06. Hazardous Material (HAZMAT) (Heat) Equipment
12 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 CURTIS LOC/NGov Firefighting Equipment Product Catalog
FOB: Origin (add shipping)
Brand Product Discount
Description Off List Contract (Product) Category
Fol-da-tank Pools and Tanks 25% FFE Category 06. Hazardous Material (HAZMAT) Equipment
Fol-Da-Tank Tank, Water 25% FFE Category 12. Other
(Portable)
Fountainhead Pump, Backpack 25% FFE Category 01. Firefighting Equipment Foxfury Lighting and mounts 1% FFE Category 12. Other
FSI North America Shelters 1%
FFE Category 06. Hazardous Material (HAZMAT)
Equipment
Gosport Covers & Tarps, 2% FFE Category 12. Other
Salvage
Groves Ready Rack Racks, Clothing 1% FFE Category 12. Other Storage
Hale Pumps, Firefighting 5%
FFE Category 10. Fire Pumps
Harrington Adapters, Hose 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Harrington Fittings, Hose 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Harrington Valves 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Harrington Waterflow Devices 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Honda Pumps, Firefighting 5% FFE Category 10. Fire Pumps Honeywell Salvage Vacuums, Water 5% FFE Category 12. Other Master
Hurst 10,000psi Jaws of Tools, Rescue 1% FFE Category 03. Extraction Tools & Supplies Life Hydraulic
Hurst 5,000psi Jaws of Tools, Rescue 1% FFE Category 03. Extraction Tools & Supplies Life Hydraulic
Hurst e-Draulics Jaws- Tools, Rescue 1% FFE Category 03. Extraction Tools & Supplies of-Life Hydraulic (Battery-
Powered)
Hurst Strong Arm Tools, Rescue 2% FFE Category 03. Extraction Tools & Supplies Hydraulic
Husky Pools and Tanks 25% FFE Category 06. Hazardous Material (HAZMAT) Equipment
Husky Tank, Water 25% FFE Category 12. Other
(Portable)
Husqvarna Saws 20% FFE Category 02. Firefighting Attack Tools Indian Springs Emergency HAZMAT Net FFE Category 06. Hazardous Material (HAZMAT) Kit, Chlorine Equipment
Junkin First Aid 5% FFE Category 12. Other
Kidde Simulators Training Systems, Net FFE Category 05. Firefighting and Firefighter Training Firefighting
Kochek Waterflow Devices, 30% FFE Category 09. Firefighting (Municipal) Hose & Wildland Accessories
13 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 CURTIS LOC/NPPGov Firefighting Equipment Product Catalog FOB: Origin (add shipping)
Product Discount
Brand Contract (Product) Category
Description Off List
Koehler/Brightstar Lighting and mounts 2% FFE Category 12. Other K-Tool Tools, Entry 5% FFE Category 04. Search & Rescue Equipment Leatherhead Tools Axes 25% FFE Category 02. Firefighting Attack Tools Meret Bags, Medical 1% FFE Category 01. Firefighting Equipment Miti Showers/pools/wands, 5% FFE Category 06. Hazardous Material (HAZMAT) Decon Equipment
MK Diamond Blades, Saw 5% FFE Category 02. Firefighting Attack Tools MSA Instrumentation, Parts 5% FFE Category 12. Other
(MSA)
MSA Instrumentation, 1% FFE Category 12. Other
Portable (MSA)
National Foam/Angus Foam, Firefighting Net FFE Category 08. Firefighting Foam New Pig Kit HAZMAT Clean- Net FFE Category 06. Hazardous Material (HAZMAT) Up Equipment
Nilfisk Turbo Vacuums, Water 1% FFE Category 12. Other
North American Hose Hose, Firefighting 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Nupla/QEP Tools, Firefighting 25% FFE Category 02. Firefighting Attack Tools Paratech Tools Air Lifting Bags 5% FFE Category 03. Extraction Tools & Supplies Paratech Tools Stabilization 5% FFE Category 03. Extraction Tools & Supplies Paratech Tools, Trench Rescue 5% FFE Category 03. Extraction Tools & Supplies Paratech Tools, Forcible Entry 5% FFE Category 04. Search & Rescue Equipment Pelican Lights Lighting and mounts 25% FFE Category 12. Other Performance Clamps, Hose 5% FFE Category 09. Firefighting (Municipal) Hose & Advantage Accessories
Performance Mounting Bracket, 5% FFE Category 12. Other Advantage Tool
Petzel (Evac Systems) Hardware, Rope 5% FFE Category 04. Search & Rescue Equipment Petzel (Evac Systems) Rope 5% FFE Category 04. Search & Rescue Equipment PMI Rope 1% FFE Category 04. Search & Rescue Equipment
Prosser (Crane Pumps) Pumps, Submersible 1% FFE Category 10. Fire Pumps Red Head Brass Adapters, Hose 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
14 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 CURTIS LOC/NPPGov Firefighting Equipment Product Catalog FOB: Origin (add shipping)
Brand Product Discount
Description Off List Contract (Product) Category
Red Head Brass Couplings, Hose 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Red Head Brass Fittings, Hose 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Red Head Brass Valves 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Red Head Brass Waterflow Devices 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Rescue 42 Tools, Stabilization Net FFE Category 03. Extraction Tools & Supplies Rice Tester, Hose 1% FFE Category 13. Maintenance, Service & Testing RIT Safety Solutions Bags, Rapid Intervention Team (RIT) 5% FFE Category 01. Firefighting Equipment Sam Carbis Ladders 5% FFE Category 04. Search & Rescue Equipment Savox Camera, Systems 5% FFE Category 04. Search & Rescue Equipment Search
Savox Con Space Communications 5% FFE Category 12. Other Scott Plastics (Scotty) Nozzles, Hose 1% FFE Category 09. Firefighting (Municipal) Hose & Accessories
SE International Equipment, Detection Net FFE Category 06. Hazardous Material (HAZMAT) (Radiation) Equipment
Seco Bags 5% FFE Category 01. Firefighting Equipment
Simulaids Training Aids and 5% FFE Category 05. Firefighting and Firefighter Training Mannequins
Skedco Patient Handling Net FFE Category 04. Search & Rescue Equipment Smith Detection Equipment, Detection Net FFE Category 06. Hazardous Material (HAZMAT) Equipment
Solberg Foam, Firefighting 5% FFE Category 08. Firefighting Foam South Park Wrenches 25% FFE Category 01. Firefighting Equipment South Park Adapters, Hose 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
South Park Couplings, Hose 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
South Park Fittings, Hose 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
South Park Waterflow Devices 30% FFE Category 09. Firefighting (Municipal) Hose & and Mounts Accessories
Special Service Chisels, Pneumatic Net FFE Category 03. Extraction Tools & Supplies Stil (Pacific Stil) Saws Net FFE Category 02. Firefighting Attack Tools Streamlight Flashlights 30% FFE Category 01. Firefighting Equipment 15 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 CURTIS LOC/NPPGov Firefighting Equipment Product Catalog FOB: Origin (add shipping)
Product Discount
Brand Contract (Product) Category
Description Off List
Stryker Patient Handling Net FFE Category 04. Search & Rescue Equipment Super Vac Saws 20% FFE Category 02. Firefighting Attack Tools Super Vac Fans 20% FFE Category 06. Hazardous Material (HAZMAT) Equipment
Super Vac Smoke Machine 20% FFE Category 12. Other
Task Force Tips Adapters, Hose 5% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Task Force Tips Waterflow Devices, net FFE Category 09. Firefighting (Municipal) Hose & TFT "New Force" Accessories
Task Force Tips Waterflow Equipment 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Task Force Tips Nozzles, Hose 30% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Tempest Ventilation Systems 1% FFE Category 01. Firefighting Equipment Tempest Saws 1% FFE Category 02. Firefighting Attack Tools Tempest Smoke Machine 1% FFE Category 12. Other
Thermo Gel Foam, Firefighting Net FFE Category 08. Firefighting Foam Tingley Boots, HAZMAT 25% FFE Category 06. Hazardous Material (HAZMAT) Equipment
Tractel Grip Hoist Tools, Come-a-long Net FFE Category 04. Search & Rescue Equipment Turtle Plastics Cribbing 5% FFE Category 03. Extraction Tools & Supplies Warthog Blades, Saw Net FFE Category 02. Firefighting Attack Tools Waterax Pumps, Firefighting Net FFE Category 10. Fire Pumps Waterous Pumps, Firefighting 5% FFE Category 10. Fire Pumps Wehr Saw, Windshield 1% FFE Category 03. Extraction Tools & Supplies Glass
Weis Safety Training Systems, Net FFE Category 05. Firefighting and Firefighter Training Firefighting
Weis Safety Tester, Nozzles Net FFE Category 13. Maintenance, Service & Testing Western Shelter Tank, Water 5% FFE Category 12. Other
(Portable)
Western Shelters Showers/pools/wands, 5% FFE Category 06. Hazardous Material (HAZMAT) Decon Equipment
Wing Enterprises/Little Ladders 5% FFE Category 04. Search & Rescue Equipment Giant
Wolfpack Packs, Wildland 2% FFE Category 01. Firefighting Equipment 16 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0 CURTIS LOC/NPPGov Firefighting Equipment Product Catalog FOB: Origin (add shipping)
Product Discount
Brand Contract (Product) Category
Description Off List
Yates Hardware, Rope 5% FFE Category 04. Search & Rescue Equipment Yates Rope 5% FFE Category 04. Search & Rescue Equipment Zephyr Clamps, Hose 5% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Zephyr Mounting Bracket, 5% FFE Category 12. Other
Tool
Ziamatic Tools, Hand 25% FFE Category 02. Firefighting Attack Tools Ziamatic Clamps, Hose 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Ziamatic Mount Bracket, Hose 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Ziamatic Waterflow Devices 25% FFE Category 09. Firefighting (Municipal) Hose & Accessories
Ziamatic Mounting Bracket, 25% FFE Category 12. Other
Tool
Zistos Camera, Systems Net FFE Category 04. Search & Rescue Equipment Search & Rescue
Zistos Video Systems, Net FFE Category 04. Search & Rescue Equipment Search & Rescue
Zoll Defibrillator, 1% FFE Category 12. Other
Automated External
(AED)
Curtis' price schedule includes two separate pricing approaches:
1. Pricing for customers located in the forty-eight contiguous states and Alaska (FOB: Origin)
2. Pricing for the State of Hawaii (FOB: Destination)
Generally, Curtis is offering prices that are equal to our Most Favored Customer prices for items that are included in our GSA contract to maintain compliance with the terms and conditions of our contractual agreement with the General Services Adminstration. For those products not included in our GSA contract, Curtis proposed prices are generally better than the prices Curtis typically offers to our most favored customer.
Curtis Pricing Schedule, sorted by brand, is based upon a fixed percentage (%) off marked prices defined within each of the individual suppliers' catalog included in the "Current Catalog" section, starting on page Error! Bookmark not defined. of this proposal):
Pricing contained in this Attachment A shall be extended to all NGov members upon execution of the Intergovernmental Agreement.
Participating Agencies may purchase from Vendor's authorized dealers and distributors, as applicable, provided the pricing and terms of this Agreement are extended to Participating Agencies by such dealers and distributors. Vendor's authorized dealers and distributors, as applicable, are identified in a [list, link found at http:], as may be updated from time to time. [ A current list may be obtained from Vendor.] 17 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
ATTACHMENT B
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL SELLER WARRANTIES
To the extent possible, Vendor will make available all warranties from third party manufacturers of Products not manufactured by Vendor, as well as any warranties identified in this Agreement and Vendor's Proposal. 18 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
ATTACHMENT C
to Master Price Agreement by and between VENDOR and PURCHASER.
PARTICIPATING AGENCIES
The Lead Contracting Agency in cooperation with National Purchasing Partners (NPPGov) entered into this Agreement on behalf of other government agencies that desire to access this Agreement to purchase Products and Services. Vendor must work directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders, contractual disputes, invoicing, and payment. The Lead Contracting Agency shall not be held liable for any costs, damages, etc., incurred by any Participating Agency.
Any subsequent contract entered into between Vendor and any Participating Agency shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is directed to execute an Intergovernmental Cooperative Purchasing Agreement ("IGA"), as set forth on the NPPGov web site, www.nppgov.com. The IGA allows the Participating Agency to purchase Products and Services from the Vendor in accordance with each Participating Agency's legal requirements as if it were the "Purchaser" hereunder. 19 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
ATTACHMENT D
to Master Price Agreement by and between VENDOR and PURCHASER.
Vendor's Proposal
(The Vendor's Proposal is not attached hereto.)
(The Vendor's Proposal is incorporated by reference herein.) 20 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
ATTACHMENT E
to Master Price Agreement by and between VENDOR and PURCHASER.
Purchaser's Request for Proposal
(The Purchaser's Request for Proposal is not attached hereto.) (The Purchaser's Request for Proposal is incorporated by reference herein.) 21 DocuSign Envelope ID: F5AB46BF-ABC5-4251-B050-CC7B7CC702F0
ATTACHMENT F
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL VENDOR TERMS OF PURCHASE, IF ANY.
22 LEAGUE OF OREGON CITIES
Fire Fighting Equipment Solicitation Synopsis
Solicitation No. 1910
Intent
The League of Oregon Cities (LOC) served as Lead Agency to solicit proposals for Fire Fighting Equipment. LOC works in cooperation with National Purchasing Partners "NPP" and its Government Division dba NPPGov, dba Public Safety GPO and dba Law Enforcement GPO (collectively hereinafter "NGov"), to service the LOC and NPPGov membership. The published Request for Proposal (RFP) contained provisions that permitted all members of LOC and NPPGov throughout the nation to "piggy-back" off the resulting Master Price Agreement.
Determination for issuing RFP vs. Sealed Bid
LOC has determined that it is advantageous for LOC to procure Fire Fighting Equipment using a secure competitive RFP process evaluated based on "best value" rather than sealed bidding. Sealed bidding limits evaluation of offers solely to compliance with the requirements, provides no opportunity to compare the product and service offerings among the vendors, and uses price as the predominate deciding factor. Such limitations prevent LOC from awarding the most advantageous contracts) for LOC and its members.
Procedure
LOC issued an RFP (1910) on November 12th, 2019.
The RFP was published in the Daily Journal of Commerce on November 11, 2019.
The RFP was published in USA Today on November 12, 2019.
The RFP closed on January 24th, 2020.
The RFP was awarded on March 5th, 2020.
The RFP was posted to the following web sites: www.nppgov.com, www.orcities.org and www.findrfp.com
The text of the published notice of solicitation is as follows:
LEAGUE OF OREGON CITIES
(LOC)
NOTICE OF SOLICITATION
LOC intends to enter into a master
price agreement for the procurement of
the following products and services to
LOC members and avallable to
all
members of the national cooperative
purchasing program National Purchasing
Partners, LLC (*NPPGov*).
Fire Fighting Equipment #1910
Fire Fighter Personal Protection
Equipment (PPE) #1915
Fire Fighter Self Contained
Breathing Apparatus (SCBA) #1920
Commercial Grade Office, Lounge &
Reception Area Furniture $1930
Responses Due 5:00 pm
January 24th, 2020
Fire Apparatus #1905
Public Safety Medical Supplies,
Equipment & Monitors #1935
Electrical Products & Lighting
Equipment #1925
Responses Due 5:00 pm February
11th, 2020
For information or a copy of the
Request for Proposal, contact LOC
Procurement Specialist at 503-588-6550,
[email protected] or download at
www.orcities.org.
Published Nov. 11, 2019. 11814361
LOC received a proposal (s) from the following vendor (s):
1. Avidbots Corp
2. Cascade Fire
3. Curtis
4. Draeger
5. Geargrid
6. Heracles
7. Holmatro
8. MES
9. NAFECO
10. NM Fire
11. Ten-8
A copy of the log for proposals received is attached hereto.
Proposals were evaluated by LOC based on the criteria contained in the RFP and selected the following successful proposers):
1. Avidbots Corp
2. Cascade Fire
3. Curtis
4. Draeger
5. Geargrid
6. Heracles
7. Holmatro
8. MES
9. NAFECO
10. Ten-8
Evaluation
The evaluation was based on the following criteria as described in the RFP (weighted):
Component Evaluated Weight
Pricing: Product price and discounts proposed included favorable pricing for cooperative purchasing.
Shipping conditions. 25
PPW Section 7.0 and Pricing structure.
roduct Line (Score only categories proposed): Breadth, variety, quality of produc ine and innovation of products. Warranty availability
PPW Section 9.0.
Marketing: Marketing plan to promote the resulting contractual agreement and abir to region. ailing ne reen inching sa sa sore throughout indicated 15 PPW Section 4.0.
Customer Service: Support dedicated to Participating Agencies. Ability to meet promised delivery timelines. Additional services offered.
Conduct e-commerce.
PPW Sub-Sections 2.3 & 2.4 and Section 6.0.
Years in business, references and reputation. Experience with cooperative purchasing. 15
PPW Sub-Section 1.2.
Coverage: Ability to provide products and services for indicated coverage region cluding distribution, retail & service facilities, coordination of manufacturer an stribution, and staff availability. Clearly states distribution model and provid dealer list if applicable.
PPW Section 3.0 and Exhibit 1.
Conformance: Completeness of proposal and the degree to which the Proposer responded to the terms and all requirements and specifications of the RFP. Followed the response format and content, was clear and easily understood. Provided Term's 5 TOTAL 100
Pricing Structure
Avidbots Corp: Proposer provided a fixed pricing structure. See Price List Attachment in the resulting Master Price Agreement.
Cascade Fire: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Curtis: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Draeger: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Geargrid: Proposer provided a fixed pricing structure. See Price List Attachment in the resulting Master Price Agreement.
Heracles: Proposer provided a fixed pricing structure. See Price List Attachment in the resulting Master Price Agreement.
Holmatro: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
MES: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
NAFECO: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Ten-8: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Additional Information
National Purchasing Partners Bruce Busch, Senior VP
1100 Olive Way [email protected]
Suite #1020 (206) 515-5439
Seattle, WA 98101 www.nppgovernment.com
AFFIDAVIT OF MAILING
STATE OF Oregon )
) ss.
COUNTY OF Marion
1, Mike Cully, being first duly sworn on oath, depose and state that I am a Contract Manager for League of Oregon Cities, a government entity performing public procurement functions. On this 12_ day of November, 2019, I caused to be deposited in the United States mail at Salem, Marion County, Oregon, with first class postage prepaid, one each copy of the attached NOTICE OF SOLICITATION for the MASTER AGREEMENT FOR FIRE FIGHTING EQUIPMENT to the following addresses:
L.N. Curtis and Son MES
Attn: Seth Cosans Ten-8 Fire Equipment, Inc.
Attn: Nick Lawrence Attn: Cindy Morgan
1800 Peralta Street 7 Poverty Road
85H Bennett Square 2904 59th Ave. Dr. E.
Oakland, CA 94067 Bradenton, FL 34203
Southbury, CT 06488
Hughes Fire Municipal Equipment Company, LLC NAFECO
Attn: Rex Hughes Attn: Mathew Fenneman Attn: Ronald Woodall 910 Shelley St. 134 E. 3rd. St. 1515 West Moulton St
Springfield, OR 97477 Tifton, GA 31794 Decatur, AL 35601 Draeger
5 Alarm Fire & Safety Equipment, Inc. Attn: FLIR
Attn: Gerry Fleisher 7256 S. Sam Houston W. Pkwy Attn: Jason Messerschmidt 350 Austin Circle, Delafield, WI, 53018 Suite 100 9 Townsend West Houston, TX 77085 Nashua, NH 03063
Holmatro GearGrid
Attn: JoAnn Tyler Attn: Jeff Anderson
505 McCormick Drive 670 S.W. 15' St.
Glen Burnie, MD 21061 Forest Lake, Mn 55025
—D C
Mike Cully
SUBSCRIBED AND SWORN TO before me this 12 day of November_, 2019 by Mike Cully.
OFFICIAL STAMP
JENNIFER CYPERT residing a lee or gor
NOTARY PUBLIC-OREGON Residing at
COMMISSION NO. 964506 My commission expires: 711/21
MY COMMISSION EXPIRES JULY 11 2021
AFFIDAVIT OF PUBLICATION
MAKE IT
OFFICIAL
*DIC PUBLIC NOTICE
DJC
921 S.W. Washington St. Suite 210 / Portland, OR 97205-2810 (503) 226-1311
STATE OF OREGON, COUNTY OF MULTNOMAH-ss.
1, Michelle Ropp, being first duly swom, depose and say that I am a Principal Clerk of the Daily Journal of Commerce, a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and 193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that the Goods and Services notice described as
Case Number: NOT PROVIDED
FIRE FIGHTING EQUIPMENT
League of Oregon Cities; Bid Location Salem, OR, Marion County; a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 1 time(s) in the following issues:
11/11/2019
LEAGUE OF OREGON CITIES
(LOC)
NOTICE OF SOLICITATION
LOC intends to enter into a master
price agreement for the procurement of
the following products and services to
State of Oregon LOC members and available to all
County of Multnomah members of the national cooperative purchasing program National Purchasing
Partners, LLC ("NPPGov")
Fire Fighting Equipment #1910
SIGNED OR ATTESTED BEFORE ME Fire Fighter Personal Protection Equipment (PPE) #1915
ON THE 11th DAY OF November, 2019 Fire Fighter Self Contained Breathing Apparatus (SCBA) #1920
Commercial Grade Office, Lounge &
Reception Area Furniture #1930
Responses Due 5:00 pm
January 24th, 2020
Michelle Ropp Fire Apparatus #1905
Public Safety Medical Supplies,
Selal Equlpment & Monitors #1935
Tarave Electrical Products & Lighting
Equipment #1925
Responses Due 5:00 pm February
11th, 2020
Notary Public-State of Oregon For information & copy of the Request for Proposal, contact LOC
Procurement Specialist at 503-588-6550,
[email protected] download
at
www.orcities.org.
Published Nov. 11, 2019. 11814361
OFFICIAL STAMP
SELAH MICHELE FARMER
NOTARY PUBLIC - OREGON
COMMISSION NO. 959961
MY COMMISSION EXPIRES FEBRUARY 27, 2021
Jeanine Hussak Order No.: 11814361
League of Oregon Cities Client Reference No:
1201 Court St NE Ste 200
Salem, OR 97301-4194
russell
MCA 0 johns
NINBOC
WOSB CaRriD
January 13, 2020
To Whom It May Concern:
I am a duly authorized representative of MCA Russell Johns Associates LLC, a company handling the advertising matters for USA Today, a daily newspaper distributed within the United States.
A public notice was placed by Public Procurement Authority and was published in said newspaper within the Marketplace section of the USA Today daily edition on November 12, 2019.
Kin Ruagendes
Kim Ridgeway
Professionals Department Manager
State of Florida
County of Pinellas
On this 13 day of Januay attest that the attached document is a true, exact, complete, and unaltered Notary CAMIKA C. WINTER
Notary Public, State of Florida
My Comm. Expires Apr. 16, 2022
No. GG 208003
Russell Johns Associates 17110 Gunn Hwy, Odessa Florida 33556 MARKETPLACE TODAY To view more Classified listings,
visit: www.classifieds.usatoday.com
For advertising information: 1.800.397.0070 www.russelljohns.com/usat
NOTICES PUBLIC NOTICE AUTO MARKETPLACE HEALTH / FITNESS
BUSINESS
PUBLIC NOTICE ANTIQUE CLASSICS OPPORTUNITIES NOVELTY
Pioneer Electric INVOKANA MEDICATION
League of Oregon Cooperative Inc., WARNING
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Ulysses, KS, seeks qualified Project Cars!
NOTICE OF SOLICITATION power line contractor to Save Thousands Novelty products at low prices! Any old foreign cars/Any Con
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Fire Fighting Equipment
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#1915 Bids due by 12/2/2019. available • How to heal without injections! BOOKS/PUBLICATIONS Fire Fighter Self Contained • Just reicased FREE guide that reveals why reathing Apparatus (SCA STILL 850.781.9131 Macular Degeneration continues to incrcasc at an IN SEARCH OF alarming rate
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January 24th, 2020 Get Your New GCM Devices Newcomers doing better than 20% APR Fire Apparatus 21905 Covered by Medicare $30 K in their first month! Public Salety Medical TooDamnEasy.com PAID &
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February 11th, 2020 $45k Investment Advertise in USA TODAY's USA TODAY's For information or a copy of the SUCCESSFUL ADVERTISEMENTS $66k Return Marketplace! Marketplace! Request for Proposal start with USA TODAY Marketplace Short Term Call:1-800-397-0070 To advertise, call:
or download at www.orcities.org Call: 1-800-397-0070 985-630-6485 800-397-0070
NOTICE OF SOLICITATION
LEAGUE OF OREGON CITIES
RFP NUMBER 1910
SOLICITATION FOR: FIRE FIGHTING EQUIPMENT
Notice is hereby given that the LEAGUE OF OREGON CITIES will accept sealed proposals for FIRE FIGHTING EQUIPMENT at the address listed below, until 5:00 PM PST on JANUARY 24, 2020. Those proposals will be for the the nation, including but not limited to governmental units incorporated by "ATTACHMENT H" of the Request for Proposal (RFP), WIPHE members identified in "ATTACHMENT G" of the RFP, as well as government units in all other states (collectively, "Participating Agencies"). Significant sales potential exists because the resulting Master Price Agreement for national proposers will include piggy backing language that permits use of the Master Price Agreement nationwide which may allow Participating Agencies to forego duplicating the formal solicitation process and expend staff resources and funds.
All Proposals must be signed, sealed and addressed to:
Mailing Address:
LOC PUBLIC "FIRE FIGHTING EQUIPMENT RFP" #1910
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
All Proposals must clearly state RFP #1910 and Proposing company's full name on the OUTERMOST packaging.
NOTE: THE LEAGUE OF OREGON CITIES WILL NOT ACCEPT PROPOSAL ENVELOPES WITH INSUFFICIENT POSTAGE.
INQUIRIES:
LOC "FIRE FIGHTING EQUIPMENT RFP" #1910
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
[email protected]
The solicitation documents may be reviewed at the office address listed above.
NOTE: NOTICES OF SOLICITATION WILL BE PUBLISHED IN THE OREGON DAILY JOURNAL OF COMMERCE AND THE USA TODAY.
IMPORTANT
PLEASE READ BEFORE SUBMITTING YOUR PROPOSAL
SOLICITATIONS FOR: FIRE FIGHTING EQUIPMENT
1.0 INTENT:
1.1 GENERAL INTENT
The LEAGUE OF OREGON CITIES ("LOC") serves as the "Lead Contracting Agency" for this solicitation on behalf of its members, and as authorized by the LOC Intergovernmental Agreement, which is an agreement for intergovernmental cooperation among select local Oregon governments and recognized under ORS Chapter 190. LOC, in association with the members of National Purchasing Partners, LLC dba NPPGov (hereinafter referred to as "NPPGov"), comprises a cooperative procurement group. NGov membership includes government entities, non-profit organizations across the nation, members of Public Safety GPO, First Responders GPO, and Law Enforcement GPO, Hawaii, and Oregon local government units (ATTACHMENT H), and WIPHE members (ATTACHMENT G), as well as all other government units in all other states, as authorized under the terms of the Intergovernmental Cooperative Purchasing Agreement executed by all Lead Contracting and Participating Agencies (the foregoing list of entities hereinafter referred to as "Participating Agencies"). This procurement group is soliciting proposals from qualified companies (hereinafter referred to as "Proposer") to enter into a Master Price Agreement for FIRE FIGHTING EQUIPMENT.
The intent of this Interstate Cooperative Procurement Solicitation (hereinafter referred to as "Solicitation" or "RFP") is to invite Proposers to submit a competitive pricing proposal offering FIRE FIGHTING EQUIPMENT to LOC, which will then be made available to NPPGov members locally and nationwide; to reduce expenses by eliminating multiple requests for proposals and multiple responses by Vendors; and to obtain discounted pricing through volume purchasing. Significant sales potential exists because the Master Price Agreement will be used nationwide which may allow Participating Agencies to forego duplicating the formal solicitation process and expend staff resources. Preferably, the successful Proposer will provide its entire catalog of products and/or services in order that Participating Agencies who wish to access the Master Price Agreement may order a broad range of goods and services as needed.
With the exception of successful local Proposer(s) capable of servicing LOC and Participating Agencies within the state of Oregon, successful Proposers) should have a strong national presence for FIRE FIGHTING EQUIPMENT for use by government agencies nationwide.
This Solicitation meets Oregon public contracting requirements (ORS 279A et. seg.) and may not be appropriate under or meet Participating Agencies' procurement laws. Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
1.2 POTENTIAL MARKET
The LOC is publishing this RFP to create publicly awarded contracts for use by its members, which may also benefit the thousands of fellow members of NPPGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO. These are nationwide programs representing member government agencies in all 50 states. We encourage each Proposer's response to be a collaborative effort including manufacturer and distributor (when they are not the same company) to ensure nationwide contract utilization.
Proposer's response should also take into consideration the considerable market potential for this a significant market advantage. Members of NPPGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO and current vendors who participate in the program indicate the ability to shorten the sale cycle by eliminating the need to complete individual RFP processes is a significant advantage to participation.
The LOC believes that participation in the NPPGov purchasing program benefits both its Participating Agencies and successful Proposers. NPPGov engages with successful proposers who complete the Vendor Administration Agreement through a marketing and sales partnership. This partnership includes (but is not limited to) contract promotion to members, contract administration support to potential customers and live customer phone support.
1.3 REQUIREMENTS
1.3.1 The RFP and resulting Master Price Agreement are anticipated for use by the LOC's government members, as well as other Participating Agencies across the nation. The LOC has entered into an Intergovernmental (interlocal) Cooperative Purchasing Agreement with other Participating Agencies for the purpose of obtaining Master Price Agreements with various vendors. Interlocal cooperative purchasing agreements allow Participating Agencies to make purchases at the LOC's accepted proposal price, terms and conditions, provided that the Participating Agency has satisfied all of its local and state cooperative procurement requirements. By submitting a proposal, the Proposers) agrees to make the same proposal terms and price, exclusive of any possible rebates, incentives, freight and transportation fees, available to other Participating Agencies. The LOC and NGov will not incur any direct liability with respect to specifications, delivery, payment, or any other aspect of purchases by such Participating Agencies or nonprofit institutions. The Intergovernmental Cooperative Purchasing Agreement is incorporated by reference herein and is available upon request — See Attachment A.
The successful Proposer must work directly with the Participating Agencies concerning the placement of orders, disputes, invoicing and payment. The LOC and NPPGov shall not be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any Participating Agency. Successful Proposers must comply with the state and local laws, rules and regulations in each state and locality where the product or service is provided.
1.3.2 Each Participating Agency shall execute a Participating Agency Endorsement and Authorization included in the Intergovernmental Cooperative Purchasing Agreement. While the terms of the Master Price Agreement shall govern the general pricing terms, each Participating Agency may request modification of the Master Price Agreement in accordance with each Participating Agency's state and/or local purchasing laws, rules, regulations and procedures, provided said modifications are not material changes. Each Participating Agency may, at its discretion, and upon written agreement by the Participating Agency and Successful Proposer, request additional it wishes to conduct business with said Participating Agency using the Master Price Agreement.
1.3.3 NGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO provide vendor exposure/marketing and contract utilization support for the successful Proposer's products and services. Successful Proposers servicing the awarded contract to Participating Agencies shall pay a Contract Administration Fee representing 2% percent of actual net sales under the Master Price Agreement as established in the NPPGov Vendor Administration Agreement (available upon request). Administration fee may not be listed or charged as a separate line item to users of the contract. The value of trade-ins or rebates shall not affect the amount of the administration fee paid to NPPGov.
1.4 MULTIPLE AWARDS
Multiple awards may be granted to meet the requirements of this Solicitation provided that such awards are differentiated by product make and model, service, and/or distribution regions and capabilities of the successful Proposers. Specifically, the LOC may award separate contracts to Proposers in order to cover all local and national geographical markets, electronic purchasing capabilities, and products and services identified in this Request for Proposal, as well as the diverse and large number of Participating Agencies.
The award of multiple contracts is to be determined upon receipt and review of all proposals, and based upon the general criteria provided herein. The LOC may solicit proposals from local qualified companies with or without a national presence provided that the successful Proposer is able to provide the LOC with the products and services requested. Multiple awards will ensure fulfillment of current and future requirements of the diverse and large number of Participating Agencies. In the event a local Proposer with no national distribution capabilities best meets the proposal selection criteria, multiple local and nationwide responsive proposals may be awarded simultaneously in the best interests of local commerce, compliance with local laws, and the Participating Agencies nationwide.
Proposers should be able to serve the needs of Participating Agencies on a national basis. However, this requirement shall not exclude local Proposers without a national presence that are capable of meeting the requirements of the LOC within the state of Oregon.
1.5 CONTRACT USAGE
The actual utilization of any Master Price Agreement will be at the sole discretion of LOC and the other Participating Agencies. It is the intent of this Request for Proposal and resulting Master Price Agreement that Participating Agencies may buy directly from Successful Proposers without the need for further solicitation. However, Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements as well as the need of further notice prior to utilizing the Master Price Agreement
1.6 BACKGROUND OF NPPGov
NPPGov, owned by two non-profit healthcare organizations, provides group purchasing opportunities and purchasing administrative support for governmental entities and nonprofit institutions within its membership. NPPGov's membership includes participating public and nonprofit entities across North America.
1.7 EQUAL OPPORTUNITY
The LOC encourages Minority and Women-owned Small Business Proposers to submit proposals.
1.8 QUALIFIED REHABILITATION FACILITIES
Oregon Public Agencies are prohibited from use of products and services offered under this contract that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service's Procurement List pursuant to ORS 279.835 ORS 279.855. Please see www.OregonRehabilitation.org/qrffor more information.
2.0 SCOPE OF WORK:
2.1 REQUIREMENTS OF PROPOSERS SUBMITTING A RESPONSE:
Proposers must present clear and concise evidence indicating Proposer's ability to comply with the requirements stated herein and to provide and deliver the specified products and services to Participating Agencies.
2.1.1 PROPOSER COMMITMENTS
Each Proposer is required to commit to low pricing, and accurate and timely reporting to NPPGov pursuant to the reporting requirements identified in the NPPGov Vendor Administration Agreement (available upon request). In addition, successful Proposers) with a national presence must commit to marketing of the Master Price Agreement nationwide and that the sales force will be trained, engaged and committed to offering NPPGov pricing to member government agencies nationwide, including the opportunity for NPPGov to train the Vendor sales staff.
2.1.2 PROPOSERS MUST COMPLETE "ATTACHMENT B" - PROPOSER PROFILE WORKBOOK".
2.2 PRODUCTS AND SERVICES:
2.2.1 Provide a description of the FIRE FIGHTING EQUIPMENT offered as set forth in ATTACHMENT C. The primary objective is for the Proposers) to provide the Proposers)'s entire catalog of products and services (catalog discount" that are responsive to this RFP so that Participating Agencies may order a broad range of products and services as appropriate for their needs. Anticipated future models and related products/services that may be offered during the term of the resulting Master Price Agreement should also be in included in Vendor's Proposal.
2.2.2 All products offered must be new, unused and the most current product lines, unless otherwise clearly identified as remanufactured goods.
2.2.3 Describe any special programs that Proposer offers that shall improve the ability of the Participating Agencies to access the products, such as retail store availability, expedited delivery intervals, item sourcing, or other unique plans and services.
2.2.4 Additional Benefits: Proposer shall identify any other added value it offers to the LEAGUE OF OREGON CITIES ("LOC") and Participating Agencies (e.g. convenience cards, individual/member discounts, additional admin fee, etc.)
2.3 PRICING:
2.3.1 Pricing for the products and services may be based on "ATTACHMENT D" - PRICING SCHEDULE as follows:
A A fixed percentage (%) off marked price based on the Proposer's catalog or retail store price for each CATEGORY specified in ATTACHMENT D- PRICING SCHEDULE.
Proposer shall identify the catalog used.
Option (A) is preferred. If option (A) is not feasible proposer may use option (B) provided Proposer includes a justification.
Alternatively, contract pricing may be based upon fixed prices (contingencies for economic price adjustments must be identified in the proposal, or a combination fixed percentage off and firm fixed prices. Proposer may offer additional discounts to LOC and Participating Agencies based on volume.
If proposers are responding with option "B", proposers may request price increases based on manufacturer costs, cost of labor and/or materials that must be supported by appropriate documentation. If LOC agrees to the price modification, LOC may approve in writing, including electronic mail, without the need for a written amendment to the Master Price Agreement.
2.3.2 Proposers may also add additional products and services provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to the percentage discount for other similar products. Proposer may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement. Proposer may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause.
2.3.3 Explain any additional pricing incentives that may be available such as large volume purchases, cash terms, or rebates to Participating Agencies. However, steeper discounts are preferred to
2.3.4 All pricing proposals shall clearly explain how freight and/or delivery costs are determined as described in ATTACHMENT D PRICING SCHEDULE herein.
2.4 TAX:
Proposers shall strictly adhere to all federal, state and local tax requirements applicable to their operation, and to any contract or activity resulting from this Solicitation.
3.0 SPECIAL TERMS & CONDITIONS:
3.1 MASTER PRICE AGREEMENT TERM:
As a result of this Solicitation the successful Proposers) shall be awarded a Master Price Agreement for a three (3) year period. The Master Price Agreement may be extended up to a maximum of three (3) additional one (1) year periods.
3.2 MASTER PRICE AGREEMENT ACCESS PROVISIONS
Utilization of the Master Price Agreement will be at the discretion of the LEAGUE OF OREGON CITIES ("LOC") and Participating Agencies. The LOC shall be under no obligation to purchase off of the Master Price Agreement. Assuming all local competitive solicitation requirements have been met, Participating Agencies may purchase directly from the successful Proposers) without the need for further solicitation.
3.3 INDEMNIFICATIONS AND INSURANCE:
Indemnification and insurance requirements will vary based on the nature of the RFP. Proposer is responsible for submitting appropriate indemnification and insurance coverage as applicable.
3.3.1 Indemnification
The successful Proposer shall indemnify the LOC and NPPGov as specified in the Master Price Agreement.
3.3.2 Insurance Requirements.
Proposers), at Proposer(s)'s own expense, shall purchase and maintain the herein stipulated ninimum insurance from a reputable company or companies duly licensed by the State of Oregon. In lieu of State of Oregon licensing, the stipulated insurance may be purchased from a company or companies that are authorized to do business in the State of Oregon, provided that said insurance companies meet the approval of the LOC.
Proposers)'s insurance shall be primary insurance with respect to the LOC, and any insurance or self-insurance maintained by the LOC shall not contribute to it.
Award of this Solicitation is contingent upon the required insurance policies and/or endorsements identified herein. The LOC shall not be obligated to review such policies and/or endorsements or to advise Proposers) of any deficiencies in such policies and endorsements, and such receipt shall not relieve Proposers) from, or be deemed a waiver of the LOC's right to insist on strict fulfillment of Proposers)'s obligations under this RFP.
The insurance policies required by this RFP, except Workers' Compensation, shall name the LOC, its agents, representatives, officers, directors, officials and employees as an Additional Insured.
The policies required hereunder, except Workers' Compensation, shall contain a waiver of transfer of rights of recovery (subrogation) against the LOC, its agents, representatives, officers. directors, officials and employees for any claims arising out of Proposers)'s work or service.
3.3.3 Commercial, automobile and workers' compensation insurance.
3.3.3.1 Commercial General Liability. Proposers) shall maintain Commercial General Liability Insurance (CGL) and, if necessary, Commercial Umbrella Insurance. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of the Master Price Agreement.
3.3.3.2 Automobile Liability. Proposers) shall maintain Automobile Liability Insurance and, if necessary, Commercial Umbrella Insurance. If hazardous substances, materials, or wastes are to be transported, MCS 90 endorsement shall be included
3.3.3.3 Workers' Compensation and Employer's Liability. Proposers) shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Proposers)'s employees engaged in the performance of the work or services, as well as Employer's Liability insurance.
In case any work is subcontracted, Proposers) will require the SubProposers) to provide Workers' Compensation and Employer's Liability insurance to at least the same extent as required of Proposers).
4.0 SCHEDULE, RESPONSE PREPARATION AND SUBMISSION
4.1 SCHEDULE OF EVENTS
4.1.1 Publication of Request for Proposal
Publication of this Solicitation conforms with ORS 279B, to include Public Notice by publication in a newspaper of general circulation in the area where the LEAGUE OF OREGON CITIES ("LOC") is located no less than 30 days prior to the proposal due date, as well as posting of the Public Notice on the web site that typically posts Public Notices concerning the LOC.
Solicitation Notice Publication: NOVEMBER 12th, 2019
4.1.2 Question and Answer period
The LOC will post questions and answers concerning this Solicitation no later than 10 days prior to the proposal due date. All questions shall be submitted in writing via email to 1910, Contract Manager, at [email protected]. The LOC reserves the right to accept and answer questions after the question and answer period has expired. All questions and answers will be posted on the LOC website at www.orcities.org.
4.1.3 Submission of Proposals
There will be no mandatory pre-proposal meeting. All questions must be submitted via email as directed above. If necessary, questions can be submitted in writing to LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, 1201 Court St. NE, Suite 200, Salem, OR 97301 or [email protected].
Close date: Deadline for submission of proposals is 5:00 PM PST, on JANUARY 24, 2020.
The LOC must receive all proposals before 5:00 PM PST on the above date of closing in the office of the LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, Executive Director, 1201 Court St. NE, Suite 200, Salem, OR 97301.
Approximate date of opening: 9:00 AM PST on JANUARY 24, 2020 at the office of the LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, 1201 Court St. NE, Suite 200, Salem, OR 97301.
Proposal selection: JANUARY 24, 2020 to MARCH 5, 2020.
Approximate date of award: MARCH 5, 2020.
All responses to this Solicitation become the property of the LOC. Proposers should mark those aspects of the proposal that they consider trade secrets and exempt from public disclosure. The LOC will not be held accountable if parties other than the LOC obtain material from proposal responses without the written consent of the Proposer(s).
4.1.4 Withdrawal of Proposal
The Proposers) may withdraw its proposal at any time prior to the hour and date set for the receipt of proposals. Withdrawal will not preclude the submission of another proposal prior to the deadline.
4.2 REVIEW, INQUIRIES AND NOTICES:
4.2.1 The solicitation documents may be reviewed in person at the following address:
LEAGUE OF OREGON CITIES
1201 Court St. NE
Suite 200
Salem, OR 97301
All inquiries concerning information herein shall be addressed to:
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
Administrative telephone inquiries shall be addressed to:
Procurement Coordinator
Email inquiries shall be addressed to: [email protected] Inquiries are required to be submitted by email to the Administrative Contact listed above.
No oral communication is binding on the LOC.
4.2.2 Proposal Interpretation of the RFP Documents and Issuance of Addenda If any Proposers) finds discrepancy in, or omissions from, or is in doubt to the true meaning of any part of the RFP document, he/she shall submit a written request for a clarification or interpretation thereof to:
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
Any request for clarification or interpretation must be received at least ten (10) calendar days prior to the RFP date of closing.
The LOC is not responsible for any explanation, clarification, interpretation, or approval made or given in any manner, except by addenda. Addenda, if necessary, will be issued not later than five (5) days prior to the RFP date of closing by publication on the LOC's web site and NPPGov Oral interpretations or statements cannot modify the provisions of this Request for Proposal. If inquiries or comments by Proposers raise issues that require clarification by the LOC, or the LOC decides to revise any part of this Request for Proposal, addenda will be published and provided to all persons who receive the Request for Proposal. Receipt of an addendum must be acknowledged by signing and returning it with the proposal.
4.3 INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS:
Proposers are to provide two (2) hard copies and two (2) electronic copies of the complete proposal.
Each electronic copy is to be submitted on a USB flash drive with the core response in a file less than 10 MB, when possible. Electronic files may be used by the Evaluation Committee so they should be organized and named in an easy to understand manner. Proposers are to address proposals identified with return address, RFP number and title in the following manner:
LOC "FIRE FIGHTING EQUIPMENT RFP" #1910
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator, Contract Manager
1201 Court St. NE
Suite 200
Salem, OR 97301
All prices shall be held firm for a period of sixty (60) days after the Solicitation date of closing. Any Proposer may withdraw its proposal if a Master Price Agreement has not been executed within sixty (60) days from the RFP date of closing.
4.4 EXCEPTIONS AND DEVIATIONS TO THE RFP
The Proposer shall identify and list all exceptions taken to all sections of this RFP and list these exceptions, referencing the section (paragraph) where the exception exists and stating the proposed revision. The Proposer shall list these exceptions under the heading, "Exception to the Solicitation, RFP Number 1910." Exceptions not listed under the heading "Exception to the Solicitation, RFP Number 1910." shall be considered invalid. The LOC reserves the right to reject exceptions, render the proposal non-responsive, enter into negotiation on any of the Proposer exceptions, or accept any or all exceptions.
The Proposer shall detail any and all deviations from specifications, if any, contained in this Solicitation and Attachments, as requested. The LOC may accept or reject deviations, and all LOC decisions shall be
4.5 RESPONSE FORMAT AND CONTENT:
To aid in the evaluation, it is desired that all proposals follow the same general format. The proposals are to be submitted in binders and have sections tabbed as follows:
4.5.1 Letter of Transmittal
4.5.2 Table of Contents
4.5.3 Short introduction and executive summary. This section shall contain an outline of the general approach utilized in the proposal.
The proposal should contain a statement of all of the programs and services proposed, including conclusions and generalized recommendations. Proposals should be all-inclusive, detailing the Proposer's best offer. Additional related services should be incorporated into the proposal, if applicable.
4.5.5 Qualifications - This section shall describe the Proposer's ability and experience related to the programs and services proposed.
4.5.6 Exceptions to the Solicitation, RFP Number 1910.
4.5.7 PRICING SCHEDULE ("ATTACHMENT D").
4.5.8 PROPOSER PROFILE WORKBOOK ("ATTACHMENT B").
4.5.9 Complete, Current Catalog Pricing shall be submitted on a USB flash drive.
4.5.10 Format Proposal to specifically address each individual sub-section and sub-set of the SCOPE OF WORK (Section 2.0).
4.5.11 Signed Addenda, if any.
4.5.12 Proposal Final Certification.
5.0 EVALUATION AND POST SUBMISSION
5.1 EVALUATION OF PROPOSAL - SELECTION FACTORS:
LOC will evaluate each Proposal and prepare a scoring of each Proposal. Each Proposal received and reviewed shall be awarded points under each criterion solely on the judgment and determination of the Evaluation Committee and the LOC. There is a maximum score of 500 points and Proposer's average total score must be at least 200 points for consideration of an award. Proposals will be evaluated on the following criteria and further defined in the Proposal Evaluation Form (ATTACHMENT E) utilizing the point system indicated on the form:
1) Pricing 2) Product Line (within each category) 3) Marketing 4) Customer Service 5) Proven Experience & References 6) Coverage 7) Conformance
At the LOC's discretion, Proposers may be invited to make presentations to the Evaluation Committee.
LOC reserves the right to make multiple awards to meet the national membership needs of this Solicitation.
5.1.1 Additional criteria/preferences that are not necessarily awarded points.
5.1.1.1 Pursuant to ORS 279A.128, Lead Contracting Agency shall give preference to goods fabricated or processed within state or services performed within state.
5.1.1.2 Pursuant to ORS 279A.125, Lead Contracting Agency shall give preference to the procurement of goods manufactured from recycled materials.
5.1.1.3 Pursuant to ORS 279A.120, Lead Contracting Agency shall give preference to goods and services that have been manufactured or produced within the State of Oregon if price, fitness, availability and quality are otherwise equal; and the Lead Contracting Agency shall add a percent increase to the proposal of a nonresident Proposer equal to the percent, if any, of the preference given to the Proposer in the state in which the Proposer resides. All Proposers shall identify the state to which it is a resident bidder.
5.1.1.4 Lead Contracting Agency shall consider proposals for printing, binding and stationary work in accordance with ORS 282.210, incorporated herein by this reference.
5.1.1.5 Proposer shall comply with all federal, state and local laws applicable to the work under the Master Price Agreement awarded as a result of this Solicitation, including, without limitation, the provisions of ORS 279A and ORS 279B, including those provisions set forth on "ATTACHMENT F", attached hereto and incorporated herein by this reference.
5.1.1.6 Pursuant to Section 1.7, the Lead Contracting Agency encourages Minority and Women-owned Small Business Proposers to submit proposals.
5.2 RIGHT OF LEAGUE OF OREGON CITIES TO AWARD OR REJECT PROPOSALS
5.2.1 The Request for Proposal does not commit the LOC to award a Master Price Agreement for the products or services specified within the Request for Proposal document. The LOC may cancel the procurement or reject any or all proposals in accordance with ORS 279B.100. Under no circumstance will the LOC pay the costs incurred in the preparation of a response to this request.
5.2.2 The LOC reserves the right to:
5.2.2.1 Accept or reject any or all proposals and proposal terms and conditions received as a result of the Request for Proposals;
5.2.2.2 Accept a proposal and subsequent offers for a Master Price Agreement from proposers) other than the lowest cost proposer;
5.2.2.3 Waive or modify any irregularities in proposals received after prior notification to the Proposer(s).
5.2.3 The award, if there is one, will be made to that Proposer(s) who is determined to be the most qualified, responsible and responsive within a competitive price range based upon the evaluation of the information furnished under this RFP.
5.3 PROTEST PROCESS
A prospective Proposer may protest the procurement process of the Solicitation for an Agreement solicited under ORS 279B. Before seeking judicial review, a prospective Proposer must file a written protest with the LOC and exhaust all administrative remedies. Written protests must be delivered to the LOC at 1201 Court St. NE, Suite 200, Salem, OR 97301 not less than ten (10) days prior to the date upon which all proposals are due. The written protest shall contain a statement of the desired changes to the procurement process or Solicitation document that the protester believes will remedy the conditions upon which the protest is based. The LOC shall consider the protest if it is timely filed and meets the conditions set forth in ORS 279B.405. The LOC shall respond pursuant to ORS 279B.405. If the LOC upholds the protest, in whole or in part, the LOC may in its sole discretion either issue an Addendum reflecting its disposition or cancel the procurement or solicitation. The LOC may extend the due date of proposals if it determines an extension is necessary to consider and respond to the protest.
A Proposer may protest the Award of the Contract, or the intent to Award the Contract, if the conditions set forth in ORS 279B.410 are satisfied. Judicial review of the protest and the LOC's decision shall be governed by ORS 279B.415.
5.4 NON-ASSIGNMENT
If a Master Price Agreement is awarded, Proposer shall not assign the Agreement in part or in total.
5.5 POST AWARD MEETING:
The successful Proposers) may be required to attend a post-award meeting with the LOC to discuss the terms and conditions of the Master Price Agreement.
5.6 PROPOSAL FINAL CERTIFICATION
The Proposer must certify the following:
a) I hereby certify that the Proposal contained herein fully and exactly complies with the instruction for proposers and specifications as they appear in this Notice of Solicitation. b) I hereby further certify that I am authorized by the Board of Directors or Corporate Officers of the Corporation to sign the Requests for Proposals and proposals in the name of the corporation listed below:
Proposer Name:
Signature:
Name Typed: Title:
Proposer is a resident bidder of the state of
Date:
ATTACHMENT A
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT
(The Intergovernmental Cooperative Purchasing Agreement is not attached hereto, but the current version is available upon request from the Lead Public Agency) (The Intergovernmental Cooperative Purchasing Agreement is incorporated by reference herein)
ATTACHMENT B
Proposer Profile Workbook to be completed by all responders as directed herein (fillable form available upon request)
1.0 GENERAL QUESTIONS:
Section 1.1 only to be completed by vendors with a national presence; i.e. vendors with a sales territory in 25 states or more.
1.1 The "Yes" or "No" questions below are to help evaluators familiarize themselves with national vendors.
Indicate "Yes" or "No" as it applies to your company.
• Do you have a national sales force adequate in size to meet the demands of multiple agencies and their unique needs for the products and services listed herein? ‹ Do you have a national distribution network that will support sales resulting from this RFP? No
• Can you provide product availability to meet the requirements for materials and services listed herein for government and nonprofit agencies nationwide in a timely manner? • Does your company have the ability to provide toll-free telephone/fax access, and an online presence? Yes
• Can you provide a single point of contact (National Account Manager) to interact with the lead agency and NPPGov staff?
Yes No
• Are you a strong competitor in the industry with a minimum of three consecutive years of demonstrated success in all business practices and pursuits?
Yes No
Provide at least three references of government agencies within the United States that have purchased products/services from Proposer similar to those specified in this solicitation within the last year. If proposed products/services are new to market, please use most similar business references available. Include:
Agency name and address
Contact name, phone and email
Description of products/services sold and date.
LOC may use other information, however learned, in evaluation of the response.
1.3 OPTIONAL: If a Dun and Bradstreet Comprehensive Report (or similar) for your company is available, please submit it with your response.
1.4 OPTIONAL: Attach any case studies, white papers and/or testimonials supporting your company and products/services.
2.0 ABOUT PROPOSER:
2.1 State of incorporation:
2.2 Federal Tax Identification Number:
2.3 If applicable to the products) and/or service(s), describe the Proposer's ability to conduct E- commerce or online ordering. [Insert response in box below]
2.4 Describe Proposer's system for processing orders from point of customer contact through delivery and billing. [Insert response in box below]
2.5 Describe Proposer's ability to provide detailed electronic reporting of quarterly sales correlated with NPPGov Member ID numbers of Participating Agency purchases as set forth in Addendum A to Vendor Administration Agreement (VAA), a copy of which is available upon request from the LOC. [Insert response in box below]
2.6 Describe the capacity of Proposer to meet Minority and Women Business Enterprises (MWBE) preferences, which may vary among Participating Agencies. [Insert response in box below]
2.7 Proposer acknowledges compliance with Davis Bacon wage requirements where labor is concerned by indicating "yes" or "no" below.
2.8 By submitting a Proposal in response to this RFP, Proposer agrees, if applicable, to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. Indicate "yes" or "no" below.
2.9 Complete Exhibit 1, located at the end of this workbook.
3.0 DISTRIBUTION SYSTEM:
3.1 Describe distribution of products and/or services available in Proposer's response through Proposer's distribution system (including Alaska and Hawaii), including any limitations. [Insert response in box below]
3.1.A Is it your intent to offer the proposed products and/or services through a designated distribution/dealer network, indicate "yes" or "no" below?
YES L NO D
2 Provide Proposer's shipping and delivery policy, including standard delivery time and any option nd costs for expedited delivery and return policies. [Insert response in box below
3.3 Third party and/or subcontracting may be allowed. If applicable, detail the sub-contracting process Aerative, proposer inite a thid party or product home, inviting ore is ing palmer, please. the Particis Proposer's back ordeder if yem is backorier to cassify as in cadiate or cane requiring he Participating Agency to reorder if item is backordered) or " in box below]
3.5 Indicate whether the Proposer has any dealer or distributors that are authorized to fulfil purchases? [Circle onel
3.6 If answered yes to 3.5, include a copy of or link to authorized dealers or distributors.
4.0 MARKETING:
4.2 Explain how Proposer will educate its local and national sales force about the use of the Master Price Agreement. [Insert response in box below]
4.3 Indicate the Proposer's willingness to allow training to its local and national sales force about the use of the Master Price Agreement. [Insert response in box below]
5.0 POINT OF CONTACT:
Proposer POC who will administer, coordinate, and manage this program with NPPGov and the LEAGUE OF OREGON CITIES:
Contact Person: Title:
Mailing Address:
City: State & Zip:
Email Address:
Phone #: Fax #:
Attach current resume of National Account Manager that will be the POC managing this contract.
6.0 CUSTOMER SUPPORT SERVICES:
Explain Proposer's policy regarding each of the following if applicable to products) and/or service(s):
6.1 Auditing for order completeness. [Insert response in box below]
6.2 Replacement policy (i.e., damaged or defective goods). [Insert response in box below]
6.3 Minimum order requirement (e.g., Individual item vs. case lot). [Insert response in box below]
6.4 Customer service hours/days of operation [Insert response in boxes below] Monday: Tuesday: Wednesday: Thursday: Friday: Saturday: Sunday:
6.5 Special Orders. [Insert response in box below]
6.6 Post sale services issues. [Insert response in box below] .7 Repair services, including repair warranty programs, if any. Proposer shall identify, wher pplicable, authorized factory repair facilities that will honor the warranty of items on contract. [Inse response in box below]
6.8 Technical support services Proposer provides. [Insert response in box below]
6.9 Product substitution policy. [Insert response in box below]
6.10 Identify trade-in program criteria (if applicable). [Insert response in box below]
6.11. After hours service (including weekends and holidays) [Insert response in boxes below] Monday: Tuesdav: Wednesday: Thursday: Friday: | Saturday: Sunday:
6.12 Shipment tracking. [Insert response in box below]
6.13 Back order tracking process. [Insert response in box below]
6.14 Return Item process, including any/all associated fees (e.g., restocking, shipping, turnaround time on returns). [Insert response in box below]
6.15 Electronic billing. [Insert response in box below] L6.16 Explain how Proposer will resolve complaints, issues, or challenges. [Insert response in box below]
6.17 Other services not already covered. [Insert response in box below]
7.0 DELIVERY AND FREIGHT CHARGES:
and or is datin for and or sh ridered sir rect seal and a a retr shall identify all exceptions to this shipping rate schedule. [Insert response in box below] .2 Identify policy for transfer of product ownership (delivery) and damage/issue resolution. [Inser response in box below
8.0 VENDOR TERMS AND CONDITIONS.
8.1 Does Proposer require that customers/Participating Agencies agree to standard terms and conditions related to their purchase? [Circle one]
8.2 If answered yes to 8.1, include a copy of or link to terms and conditions.
9.0 WARRANTY INFOMATION:
9.1 Identify warranty options, if applicable. [Insert response in box below] Exhibit 1
FIRE FIGHTING EQUIPMENT Coverage
RETAIL, DISTRIBUTION AND SERVICE/SUPPORT LOCATIONS
Number of retail Number o location if sach t
stores in each state? distribution centers
(leave blank for in each state? for reave blank
(leave blank for
ALABAMA
ALASKA
ARIZONA
ARKANSAS
CALIFORNIA
COLORADO
CONNECTICUT
DELAWARE
FLORIDA
GEORGIA
HAWAII
IDAHO
ILLINOIS
INDIANA
IOWA
KANSAS
KENTUCKY
LOUISIANA
MAINE
MARYLAND
MASSACHUSETTS
MICHIGAN
MINNESOTA
MISSISSIPPI
MISSOURI
MONTANA
NEBRASKA
NEVADA
NEW HAMPSHIRE
NEW JERSEY
NEW MEXICO
NEW YORK
NORTH CAROLINA
NORTH DAKOTA
OHIO
OKLAHOMA
OREGON
PENNSYLVANIA
THE FORM LISTED BELOW MUST BE SIGNED AND RETURNED WITH SOLICITATION RESPONSE Exhibit 2
Declaration of Non-Collusion
The undersigned does hereby declare that there has been no collusion between the undersigned, the LEAGUE OF OREGON CITIES, and National Purchasing Partners, and in further support of said Declaration, states as follows:
The person, firm, association, co-partnership or corporation herein named has not, either directly or indirectly, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding or solicitation in the preparation and submission of a proposal to the LEAGUE OF OREGON CITIES for consideration in the award of a contract or Master Price Agreement negotiated as a result of this Request for Proposal.
DATED this _day of
(Name of Firm)
By:
(Authorized Signature)
Title:
ATTACHMENT C
SPECIFICATIONS
FIRE FIGHTING EQUIPMENT
These specifications are intended to cover the complete range of FIRE FIGHTING EQUIPMENT.
Several categories are included below but are in no means intended to limit the Proposer to responding to just these categories if there are other related products and services that Proposer would like to be considered for the award. Proposers should respond with pricing for all products and services they wish to be considered in the evaluation for a possible award and master price agreement.
The following categories are provided to indicate the intended extent of the RFP but do not necessarily represent the format of the Proposer's response. Proposers may combine any and all categories and elements in a format that is most appropriate to represent their business in their response.
NOTE: Proposers are not required to respond to all categories. Proposals will only be evaluated based on the categories to which they respond.
CATEGORY 1: FIREFIGHTING EQUIPMENT: Including but not limited to thermal imagining cameras, axe holders, boots, clothing, accessories, eye protection/goggles, fans, generators, flashlights, fire helmets, decals, gear bags, gloves, tool pouches, wildland fire gear, etc.
CATEGORY 2: FIREFIGHTING ATTACK TOOLS: Including but not limited to axes, Halligan bars, chain and/or rescue saws, shovels, forcible entry tools, rescue tools, etc.
CATEGORY 3: EXTRACTION TOOLS AND SUPPLIES: Including but not limited to (hydraulic, manual or electric): cribbing, cutters, blankets, spreaders, combo tools, rams, rapid stabilization struts, etc. Gas or electric powered equipment may be offered.
CATEGORY 4: SEARCH AND RESCUE EQUIPMENT: Including but not limited to thermal imaging equipment, gas detection and monitoring equipment, hardware, ladders, bailout systems, rescue straps, rope, rope bags, utility items, etc.
CATEGORY 5: FIREFIGHTING AND FIREFIGHTER TRAINING: Including but not limited to books, videos, CPR manikins, on-site instructional classes, remote/web based instructional classes, etc. On-site training requiring travel charges must be identified and quoted prior to Member acceptance or commitment to training class. All travel, lodging, and per diem charges should be included in pricing.
CATEGORY 6: HAZARDOUS MATERIAL (HAZ-MAT) EQUIPMENT: Including but not limited to air bags, covert HAZ-MAT back packs, emergency equipment staging areas, staging kits, team kits, etc.
CATEGORY 7: FIRE EXTINGUISHERS: Including but not limited to handheld, portable, wheeled (cart mounted). Class A, B, C, D, K, or a combination of classes; stored pressure or cartridge-type; household, industrial, and/or automotive applications, etc.
CATEGORY 8: FIREFIGHTERING FOAM: Including but not limited to low expansion (between 2 tol and 20 to 1), medium expansion (between 20 to 1 and 200 to 1), high expansion (above 200 to 1), synthetic agents, protein agents, foam equipment, etc.
CATEGORY 9: FIREFIGHTING (MUNICIPAL) HOSES: Including but not limited to firefighting hose accessories (attack, supply line, soft suction, piston intake valves, nozzles, wyes, etc.), All firefighting hoses shall be NFPA compliant for service pressure test, proof/acceptance test pressure, burst pressure, and operating/working pressure. Certificates of testing shall be provided to Member upon request. Firefighting hoses shall be warranted from manufacturer defects for ten (10) years. Contract vendor shall provide Member all instruction manuals, maintenance manuals, user guide information for all firefighting hose products in Member orders.
CATEGORY 10 FIRE PUMPS: Including but not limited to Portable Pumps, Skid Units, Compressed Air Foam Systems (CAFS), etc.
CATEGORY 11: FIREFIGHTER AND DEPARTMENTAL PERSONAL APPAREL,
BADGES, ACCESSORIES, AND OTHER FIRE DEARTMENT
RELATED ITEMS: Including but not limited to apparel (personal, firefighter, and departmental), hats, T-shirts, shirts, pins, name bars, collar pins, ties, lapel accessories, stationary items, calendars, business cards, promotional materials (watches, mugs, glassware, pins, giveaways, awareness items), personalized firefighter/departmental apparel and accessories, firefighter literature (books, magazines, periodicals, and e-books), firefighter badges (Custom, special, and member provided designs. Contract vendor shall be capable of supplying as few as one or as many as a full recruit class or departmental staff within the stated delivery period), etc.
CATEGORY 12: OTHER: Other FIREFIGHTING AND FIREFIGHTER EQUIPMENT not included in other categories.
CATEGORY 13: MAINTENANCE, SERVICE AND TESTING: Any services and options related to the maintenance, service and testing of products and equipment offered in any of the categories.
ATTACHMENT D
PRICING SCHEDULE
The intent is for each Proposer to submit their complete product line so that Participating Agencies may order a wide array of products and services as appropriate for their needs.
Proposer is encouraged but is not required to respond to all categories. Proposer may suggest additional categories and sub-categories as applicable. Proposer may subcontract items Proposer does not supply.
The Proposer should not necessarily limit the proposal to the performance of the services in accordance with this document but should outline any additional services and their costs if the Proposer deems them necessary to accomplish the program.
Pricing and resulting relative discount to LOC and NPPGov membership shall be clearly delineated on each proposal. Contract admin fee (established in the "Requirements" Section of the RFP) may not be listed or charged as a separate line item to users of the contract. Contract pricing shall be based upon:
1) Fixed discounts) off published price lists) or catalog(s) 2) Firm fixed price with economic adjustment (contingencies for economic price adjustments must be identified in the proposal
3) A combination of the above.
EXAMPLE
FIRE FIGHTING EQUIPMENT
Product Category Percentage (%) off List
Price*
(OR fixed price if % off
pricing is not available)
EXTRACTION TOOLS AND SUPPLIES
FIRE EXTINGUISHERS
FIRE PUMPS
FIREFIGHTING AND FIREFIGHTER TRAINING
FIREFIGHTING ATTACK TOOLS
FIREFIGHTING EQUIPMENT
FIREFIGHTING FOAM
FIREFIGHTING (MUNICIPAL) HOSES
FIREFIGHTER AND DEPARTMENTAL PERSONAL
APPAREL, BADGES, ACCESSORIES, AND OTHER
FIRE DEARTMENT RELATED ITEMS
HAZARDOUS MATERIAL (HAZ-MAT) EQUIPMENT
SEARCH & RESCUE EQUIPMENT
OTHER
MAINTENANCE, SERVICE AND TESTING
Options
Proposers shall provide pricing on all options, modifications, and accessories in a format that best represents their product line and pricing structure. This may include specific pricing for some options and may also include general pricing/discounts for categories of options. Proposer may also indicate availability and pricing of all other non-specified options. The intent is to provide Proposers the opportunity to present as much product as possible in the format that fits within their individual formatting needs so that the resulting award allows LOC and NPPGov members the greatest number of procurement options.
Miscellaneous
Proposers should include any applicable pricing information related to Section 2.3 of the RFP including but not limited to: large volume purchases, cash terms, rebates, freight/delivery costs and individual discounts.
ATTACHMENT E
PROPOSAL EVALUATION FORM
Proposals will be evaluated using a two-step process.
The first step evaluates the responsiveness of the proposer and determines 1) if the proposer is deemed fully responsive enabling the proposal to move to the second step and 2) if the proposal will be evaluated as a local response (within the State of Oregon), regional response (covering multiple States, but not the entire US) or a national response (covering the entire US, or at least the continental US).
Trom she is te of the stada step toly villately be propost poposals debased outyr crienia found in the proposal evaluation form.
STEP 1
Proposal Responsiveness
Component YES NO
Submitted on time
Company name and RFP number on
outermost packaging
Completed Proposer Profile Workbook
(PPW)
Included pricing structure
Included references
Proposal signed
Deemed Fully Responsive YES NO
Categorized as Local, Regional or Local Regional National National
Proposal Evaluation Form
STEP 2
Full Evaluation of Proposal
Point Value Definitions
(5) Exceeded Requirements - Compelling Detail, Showed Ability to Complete (4) Met Requirements - Thorough, Provided Supportive Material/Examples (3) Satisfied Requirements - Sufficient
(2) Unclear if Requirements Met - Poor or Confusing
(1) Did Not Comply with Requirements - Substandard or Blank Component Evaluated Weight Possible Total Evaluator's Comments Points Points
(1-5) (Weight
x PP)
Pricing: Product price and Comments:
discounts proposed included
favorable pricing for 25
cooperative purchasing.
Shipping conditions.
PPW Section 7.0 and Pricing
structure.
Product Line (Score only Comments:
categories proposed: 15
Breadth, variety, quality of
product line and innovation
of products. Warranty
availability.
PPW Section 9.0.
Marketing: Marketing plan Comments
to promote the resulting
contractual agreement and 15
ability to incorporate use of
agreement in their sales
system throughout indicated
coverage region.
Willingness to allow
training of salesforce.
PPW Section 4.0.
Customer Service: Support Comments:
dedicated to Participating
Agencies. Ability to meet 15
promised delivery timelines.
Additional services offered.
Conduct e-commerce.
PPW Sub-Sections 2.3 & 2.4
and Section 6.0.
Proven Experience: Success Comments:
in providing products and
services in a timely manner. 15
Years in business,
references and reputation.
Experience with cooperative
purchasing.
PPW Sub-Section 1.2.
Coverage: Ability to provide Comments:
products and services for
indicated coverage region 10
including distribution, retail
& service facilities,
coordination of
manufacturer and
distribution, and staff
availability. Clearly states
distribution model and
provides dealer list if
applicable.
PPW Section 3.0 and Exhibit 1.
Conformance: Completeness Comments:
of proposal and the degree
to which the Proposer 5
responded to the terms and
all requirements and
specifications of the RFP.
Followed the response
format and content, was
clear and easily understood.
Provided Term's and
Condition's, if applicable.
PPW Section 8.0 and 4.5 of
RFP.
General Comments:
TOTAL 100
Name of Evaluator
Signature
Date
ATTACHMENT F
OREGON REVISED STATUTES (AS MAY BE AMENDED) REQUIREMENTS Successful Proposer (Contractor) shall comply with the requirements of this ATTACHMENT F to the extent required by any applicable federal or state law.
(1) Contractor shall pay promptly, as due, all persons supplying labor or materials for the performance of the work provided for in the contract and shall be responsible for such payment of all persons supplying such labor or material to any Subcontractor.
(2) Contractor shall promptly pay all contributions or amounts due the Industrial Accident Fund from such Contractor or Subcontractor incurred in the performance of the contract. (3) Contractor shall not permit any lien or claim to be filed or prosecuted against the LOC or any Participating Agency on account of any labor or material furnished and agrees to assume responsibility for satisfaction of any such lien so filed or prosecuted.
(4) Contractor and any Subcontractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167
(5) If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or materials furnished to the Contractor or a Subcontractor by any person in connection with the contract as such claim becomes due, the LOC or any Participating Agency may pay such claim to the persons furnishing the labor or material and charge the amount of payment against funds due or to become due Contractor by reason of the contract. The payment of a claim in the manner authorized hereby shall not relieve the Contractor or Contract surety from Contractor or its obligation with respect to any unpaid claim. If the LOC or any Participating Agency is unable to determine the validity of any claim for labor or material furnished, the District may withhold from any current payment due Contractor an amount equal to said claim until its validity is determined and the claim, if valid, is paid. (6) Contractor shall promptly, as due, make payment to any person, co-partnership, association, or corporation, furnishing medical, surgical and hospital care services or other needed care and attention, incident to sickness or injury, to employees of such Contractor, of all sums which the Contractor agrees to pay for such services and all monies and sums which the Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. (7) In a contract for personal services, contractor shall pay employees at least time and half for all overtime worked in excess of 40 hours in any one week under the contract in accordance with ORS 653.010 to 653.261 and the Fair Labor Standards Act of 1938(29 USC 201, et seq.). In contracts for services, contractors shall pay employees at least time and a half pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(1)(b)(A) to (G) and for all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week, whichever is greater.
(8) The Contractor must give notice in writing to employees who work on this contract, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and the days per week that the employees may be required to work. (9) All subject employers working under the contract are either employers that will comply with ORS 656.017, or employers that are exempt under ORS 656.126.
(10) All sums due the State Unemployment Compensation Trust Fund from the Contractor or any Subcontractor in connection with the performance of the contract shall be promptly so paid. (11) The contract may be canceled at the election of LOC for any willful failure on the part of Contractor to faithfully perform the contract according to its terms.
(12) Contractor certifies compliance with all applicable Oregon tax laws, in accordance with ORS 305.385. (13) Contractor certifies that it has not discriminated against minorities, women, emerging small business enterprises certified under ORS 200.055, or business enterprises owned or controlled by or that employ a disabled veteran in obtaining any required subcontractors.
ATTACHMENT G
WIPHE RESPONSE FORM
THIS FORM MUST BE RETURNED WITH SOLICITATION RESPONSE
Vendor servicing Washington State AGREES to sell items included in this solicitation to WIPHE institutions at prices offered, unless otherwise noted below:
DOES NOT agree to sell to WIPHE Institutions.
AGREES to sell to WIPHE Institutions at same prices and discounts, with the following exceptions: (attach additional pages as necessary)
Vendor must state geographic areas or specific institution(s) listed below within the State of Washington that are EXCLUDED from the contracts) resulting from this solicitation:
Washington Institutions of Public Higher Education (WIPHE). See list on following page.
If Vendor agrees to sell to the WIPHE Institutions, a WIPHE Contract number will be assigned and the information will be reported to the Council of Presidents. The Council of Presidents notifies all the other schools when a WIPHE contract has been awarded and a master list will be maintained and the WIPHE website updated. WIPHE shall determine, at its absolute discretion, whether it shall accept and/or utilize the contract resulting from the Request for Proposal
Washington Institutions of Public Higher Education (WIPHE)
FOUR-YEAR UNIVERSITIES
CENTRAL WASHINGTON UNIVERSITY
EASTERN WASHINGTON UNIVERSITY
THE EVERGREEN STATE COLLEGE
UNIVERSITY OF WASHINGTON
WASHINGTON STATE UNIVERSITY
WESTERN WASHINGTON UNIVERSITY
COMMUNITY AND TECHNICAL COLLEGES:
BATES TECHNICAL COLLEGE
BELLEVUE COMMUNITY COLLEGE
BELLINGHAM TECHNICAL COLLEGE
BIG BEND COMMUNITY COLLEGE
CASCADE COMMUNITY COLLEGE
CASCADIA COLLEGE
CENTRALIA COLLEGE
CLARK COLLEGE
CLOVER PARK TECHNICAL COLLEGE
COLUMBIA BASIN COLLEGE
EDMONDS COMMUNITY COLLEGE
EVERETT COMMUNITY COLLEGE
GRAYS HARBOR COLLEGE
GREEN RIVER COMMUNITY COLLEGE
HIGHLINE COMMUNITY COLLEGE
LAKE WASHINGTON TECHNICAL COLLEGE
LOWER COLUMBIA COLLEGE
OLYMPIC COLLEGE
PENINSULA COLLEGE
PIERCE COLLEGE
RENTON TECHNICAL COLLEGE
SEATTLE CENTRAL COMMUNITY COLLEGES
SHORELINE COMMUNITY COLLEGE
SKAGIT VALLEY COLLEGE
SOUTH PUGET SOUND COMMUNITY COLLEGE
SPOKANE COMMUNITY COLLEGES
STATE BOARD FOR TECHNICAL & COMMUNITY
COLLEGES
WENATCHEE VALLEY COLLEGE
YAKIMA VALLEY COMMUNITY COLLEGE
WHATCOM COMMUNITY COLLEGE
Miscellaneous local agencies within Washington State*
ADAMS COUNTY CHELAN COUNTY PUD 1
PUYALLUP SCHOOL DIST 3 CHELAN DOUGLAS COUNTY HEALTH DIST
KITSAP COUNTY CHENEY CARE CENTER
FIFE SCHOOL DIST 417 CHILD CARE RESOURCE & REFERRAL
RIVERVIEW SCHOOL DIST 407 CHILDRENS THERAPY CENTER
GONZAGA UNIVERSITY CHIMACUM SCHOOL DISTRICT 49
PLANNED PARENTHOOD OF WESTERN CLALLAM COUNTY
WASHINGTON CLALLAM COUNTY FIRE DISTRICT
SNOHOMISH COUNTY CLALLAM COUNTY HOSPITAL DISTRICT
MASON COUNTY CLALLAM COUNTY PUD
FEDERAL WAY SCHOOL DIST CLARK COUNTY
SPOKANE COUNTY CLARK COUNTY FIRE DISTRICT
ISSAQUAH SCHOOL DIST 411 CLARK COUNTY PUD
ADAMS COUNTY FIRE DISTRICT CLE ELUM-ROSLYN SCHOOL DISTRICT 404 ADAMS COUNTY HEALTH DISTRICT CLOVER PARK SCHOOL DISTRICT 400
AFFILIATED HEALTH SERVICES CNTRL WHIDBEY FIRE & RESCUE
ALDERWOOD WATER DISTRICT COAL CREEK UTILITY DISTRICT
ANACORTES PORT OF COALITION AGAINST DOMESTIC VIOLENCE
ANACORTES SCHOOL DISTRICT 103 COLUMBIA COUNTY
ANNAPOLIS WATER DISTRICT COLUMBIA IRRIGATION DISTRICT
ASOTIN COUNTY COLUMBIA MOSQUITO CONTROL DISTRICT
AUBURN SCHOOL DISTRICT 408 COMMUNITY CHRISTIAN ACADEMY
BAINBRIDGE IS SCHOOL DISTRICT 303 COMMUNITY PSYCHIATRIC CLINIC
BAINBRIDGE ISLAND FIRE DEPARTMENT COMMUNITY TRANSIT
BAINBRIDGE ISLAND PARKS CONFEDERATED TRIBES OF CHEHALIS BATTLE GROUND SCHOOL DISTRICT 119 CONSOLIDATED DIKING IMPROVEMENT DIST BELLEVUE SCHOOL DISTRICT 405 CONSOLIDATED IRRIGATION
BELLINGHAM PORT OF COWLITZ COUNTY
BELLINGHAM SCHOOL DISTRICT 501 COWLITZ COUNTY FIRE DISTRICT
BENTON COUNTY COWLITZ COUNTY PUD
BENTON COUNTY FIRE DISTRICT CROSS VALLEY WATER DISTRICT BENTON COUNTY PUD DAYTON SCHOOL DISTRICT 2
BENTON FRANKLIN COUNTY DOUGLAS COUNTY
BENTON FRANKLIN PRIVTE INDUST CNCL DOUGLAS COUNTY FIRE DISTRICT
BENTON PORT OF DOUGLAS COUNTY PUD
BETHEL SCHOOL DISTRICT 403 DRUG ABUSE PREVENTION CENTER
BIG BROTHERS BIG SISTERS OF KING CO E COLUMBIA BASIN IRRIGATION DIST
BIRCH BAY WATER & SEWER DISTRICT EAST WENATCHEE WATER
BLANCHET SCHOOL DISTRICT EATONVILLE SCHOOL DIST 404
BREMERTON KITSAP CO HEALTH DISTRICT EDMONDS SCHOOL DISTRICT 15 BREMERTON PORT OF EDUCATIONAL SERVICE DIST 114
BREMERTON SCHOOL DISTRICT 100 EDUCATIONAL SERVICE DISTRICT 113 BURLINGTON EDISON SCHOOL DIST 100 ELLENSBURG SCHOOL DIST 401
CANCER RESEARCH AND BOISTATISTICS ENUMCLAW SCHOOL DIST
CASCADE BLUE MT FD SHR EVERETT PORT OF
CASCADE IRRIGATION DISTRICT EVERETT PUBLICE FACILITIES DIST CASHMERE SCHOOL DISTRICT 222 EVERGREEN MANOR INC
CATHOLIC COMM SVCS OF KING CO EVERGREEN SCHOOL DIST 114 CENTRAL KITSAP SCHOOL DISTRICT 401 FEDERAL WAY FD
CENTRAL WAS COMP MENTAL HEALTH FERRY COUNTY
CENTRALIA SCHOOL DISTRICT 40 FERRY COUNTY PUBLIC HOSPITAL CHEHALIS SCHOOL DISTRICT 302 FERRY OKAHOGAN FPD
CHELAN COUNTY FOSS WATERWAY DEVELOPMENT AUTHORITY
CHELAN COUNTY COMMUNITY HOSPITAL FRANKLIN COUNTY
CHELAN COUNTY FIRE DISTRICT FRANKLIN COUNTY PUD
FRANKLIN PIERCE SCHOOL DIST 402 LAKE WASHINGTON SCHOOL DIST 414
FRIDAY HARBOR PORT OF LAKEHAVEN UTILITY DIST
GARDENA FARMS IRRIGATION DIST 13 LAKEWOOD SCHOOL DIST 306 GARFIELD COUNTY LEWIS CO PUD 1
GRAND COULEE PROJECT LEWIS COUNTY
GRANDVIEW SCHOOL DIST 116/200 LEWIS COUNTY FIRE DIST
GRANITE FALLS SCHOOL DIST 332 LEWIS PUBLIC TRANSPORTATION
GRANT COUNTY LIBERTY LAKE SEWER & WATER DIST
GRANT COUNTY HEALTH DIST LINCOLN COUNTY
GRANT COUNTY PUD LINCOLN COUNTY FIRE DIST
GRAYS HARBOR COUNTY LONGVIEW PORT OF
GRAYS HARBOR COUNTY FIRE DIST LONGVIEW SCHOOL DIST 122
GRAYS HARBOR COUNTY PUD # 1 LOTT WASTEWATER ALLIANCE
GRAYS HARBOR PORT OF LUMMI INDIAN NATION
GRAYS HARBOR PUB DEV AUTH MANCHESTER WATER DIST
GRAYS HARBOR TRANSIT MARYSVILLE SCHOOL DIST 25
GRIFFIN SCHOOL DIST 324 MASON COUNTY FIRE DIST
HARBOR VIEW MEDICAL CENTER MASON COUNTY PUD
HAZEL DELL SEWER DIST MEAD SCHOOL DIST 354
HEALTHY MOTHERS HEALTHY BABIES COAL METRO PARK DISTRICT OF TACOMA HIGHLINE SCHOOL DIST 401 MID COLUMBIA LIBRARY
HIGHLINE WATER DIST MIDWAY SEWER DISTRICT
HOMESIGHT MONROE SCHOOL DIST 103
HOPELINK MORTON SCHOOL DIST 214
HOQUIAM SCHOOL DIST 28 MOSES LAKE PORT OF
HOUSING AUTHORITY OF PORTLAND MOUNT BAKER SCHOOL DIST
IL WACO PORT OF MT VERNON SCHOOL DISTRICT 320
INCHELIUM SCHOOL DIST 70 MUKILTEO SCHOOL DIST 6
ISLAND COUNTY MUKILTEO WATER DIST
ISLAND COUNTY FIRE DIST NAVAL STATION EVERETT
JEFFERSON COUNTY NE TRI COUNTY HEALTH DIST
JEFFERSON COUNTY FIRE DIST NORTH CENTRAL REGIONAL LIBRARY DIST JEFFERSON COUNTY LIBRARY NORTH KITSAP SCHOOL DIST 400
JEFFERSON COUNTY PUD NORTH SHORE UTILITY DISTRICT
JEFFERSON GENERAL HOSPITAL NORTH THURSTON SCHOOL DISTRICT KARCHER CREEK SEWER DIST NORTHSHORE SCHOOL DIST 417
KELSO SCHOOL DIST 458 NORTHWEST KIDNEY CTR
KENNEWICK GENERAL HOSPITAL NORTHWEST WORK FORCE DEVELOPMENT CO KENNEWICK SCHOOL DISTRICT 17 NW REGIONAL COUNCIL
KENT SCHOOL DIST 415 OAK HARBOR SCHOOL DIST 201
KETTLE FALLS SCHOOL DIST 212 OAK VILLE SCHOOL DIST 400
OCOSTA SCHOOL DIST 172
KING COUNTY FIRE DIST OKANOGAN COUNTY
KING COUNTY HOUSING AUTHORITY OKANOGAN COUNTY FIRE DIST
KING COUNTY LIBRARY OKANOGAN COUNTY PUD
KING COUNTY WATER SEWER OKANOGAN SCHOOL DISTRICT
KINGSTON PORT OF OLYMPIA PORT OF
KITSAP COUNTY FIRE & RESCUE OLYMPIA SCHOOL DISTRICT 111
KITSAP COUNTY LIBRARY OLYMPIA THURSTON CHAMBER FOUNDATION KITSAP COUNTY PUD 1 OLYMPIC AREA AGENCY ON AGING
KITTITAS COUNTY OLYMPIC MEMORIAL HOSPITAL DIST
KITTITAS COUNTY PUD OLYMPIC REGION CLEAN AIR AGENCY
KITTITAS COUNTY RECLAMATION DIST OLYMPIC VIEW WATER & SEWER DIST
KLICKITAT COUNTY OLYMPUS TERRACE SEWER DIST
KLICKITAT COUNTY PUD PACIFIC COUNTY
LAKE CHELAN RECLAMATION DIST PACIFIC COUNTY FIRE
LAKE STEVENS SCHOOL DIST 4 PARATRANSIT SERVICES
PASCO SCHOOL DIST ST JOSEPH/MARQUETTE SCHOOL
PEND OREILLE COUNTY CONSERV DIST STANWOOD SCHOOL DIST 410
PEND OREILLE COUNTY PUB HOSP DIST STEVENS COUNTY
PEND OREILLE COUNTY PUD STEVENS COUNTY PUD
PENINSULA SCHOOL DISTRICT 401 STILLAGUAMISH TRIBE OF INDIANS PERRY TECHNICAL INSTITUTE SUMNER SCHOOL DISTRICT 320
PIERCE COUNTY SUNNYSIDE PORT OF
PIERCE COUNTY FIRE DIST SUNNYSIDE SCHOOL DISTRICT 201
PORT ANGELES PORT OF SUQUAMISH TRIBE
PORT ANGELES SCHOOL DISTRICT 121 SW CLEAN AIR AGENCY
PRESCOTT SCHOOL DIST SWINOMISH TRIBE
PUGET SOUND CLEAN AIR AGENCY TACOMA DAY CHILD CARE AND PRESCHOOL
PUGET SOUND SCHOOL DIST TACOMA MUSICAL PLAYHOUSE
QUINCY COLUMBIA BASIN IRRIG DIST TACOMA PORT OF
RICHLAND SCHOOL DIST 400 TACOMA SCHOOL DISTRICT 10
S KITSAP SCHOOL DISTRICT 402 TACOMA-PIERCE CO
S SNOHOMISH CO PUBLIC FAC DIST TAHOMA SCHOOL DISTRICT 409
SAFEPLACE TERRACE HEIGHTS SEWER DISTRICT
SAMISH WATER DIST THURSTON COMMUNITY TELEVISION
SAMMAMISH WATER AND SEWER DIST THURSTON COUNTY
SAN JUAN COUNTY THURSTON COUNTY CONSERVATION DIST
SAN JUAN COUNTY FIRE DIST THURSTON COUNTY FIRE DISTRICT SEA MAR COMM HEALTH CTR TOPPENISH SCHOOL DISTRICT 202
SEATTLE JEWISH PRIMARY SCHOOL TOUCHET SD 300
SEATTLE PORT OF TRIUMPH TREATMENT SERVICES
SEATTLE SCHOOL DIST 1 TUKWILA SCHOOL DIST 406
SEATTLE UNIVERSITY TUMWATER SCHOOL DISTRICT 33
SECOND AMENDMENT FOUNDATION US DEPARTMENT OF TRANSPORTATION
SECOND CHANCE INC UNITED WAY OF KING COUNTY
SENIOR OPPORTUNITY SERVICES UNIVERSITY PLACE SCHOOL DIST SHELTON SCHOOL DISTRICT 309 UPPER SKAGIT INDIAN TRIBE
SILVERDALE WATER VAL VUE SEWER DISTRICT
SKAGIT COUNTY VALLEY TRANSIT
SKAGIT COUNTY CONSERVATION DIST VALLEY WATER DISTRICT
SKAGIT COUNTY FIRE DIST VANCOUVER PORT OF
SKAGIT COUNTY ISLAND HOSPITAL VANCOUVER SCHOOL DISTRICT 37 SKAGIT COUNTY PORT OF VASHON ISLAND SCHOOL DISTRICT 402 SKAGIT COUNTY PUD 1 VERA IRRIGATION
SKAGIT TRANSIT VETERANS ADMINISTRATION
SKAMANIA COUNTY VOLUNTEERS OF AMERICA
SKOOKUM INC WA ASSOC OF SCHOOL ADMINISTRATORS
SNOHOMISH COUNTY LIBRARY WA ASSOC SHERIFFS & POLICE CHIEFS
SNOHOMISH COUNTY PUD WA GOVERNMENTAL ENTITY POOL
SNOHOMISH HEALTH DISTRICT WA LABOR COUNCIL AFL-CIO
SNOHOMISH SCHOOL DISTRICT 201 WA PUBLIC PORTS ASSOCIATION SOAP LAKE SCHOOL DISTRICT 156 WA RESEARCH COUNCIL
SOOS CREEK WATER AND SEWER DIST WA ST ASSOCIATION OF COUNTIES
SOUND TRANSIT WA STATE PUBLIC STADIUM AUTHORITY
SOUTH COLUMBIA BASIN IRRIG DIST WAHKIAKUM COUNTY
SOUTH EAST EFFECTIVE DEVELOPMENT WALLA WALLA COLLEGE
SOUTH SOUND MENTAL HEALTH SERVICES WALLA WALLA COUNTY
SOUTHWEST YOUTH & FAMILY SERVICES WALLA WALLA COUNTY FIRE DISTRICT
SPECIAL MOBILITY SERVICES INC WALLA WALLA PORT OF
SPOKANE CO AIR POLLUTION CNTRL AUTHORITY WALLA WALLA SD 140
SPOKANE COUNTY FIRE DIST WASHINGTON ASSOCIATION
SPOKANE COUNTY LIBRARY WASHINGTON COUNTIES RISK POOL
SPOKANE SCHOOL DISTRICT 81 WASHINGTON FIRE COMMISSIONERS ASSOC
WASHINGTON HEALTH CARE ASSOCIATION YAKIMA VALLEY FARMWORKERS CLINIC
WASHINGTON PUBLIC AFFAIRS NETWORK YAKIMA-TIETON IRRIGATION DISTRICT
WASHINGTON STATE MIGRANT COUNCIL YELM COMMUNITY SCHOOL DISTRICT WEST VALLEY SCHOOL DISTRICT 208 YMCA - TACOMA PIERCE COUNTY WEST VALLEY SCHOOL DISTRICT 363 YMCA OF GREATER SEATTLE
WESTERN FOUNDATION THE
WHATCOM CONSERVATION DIST *Washington State cities and other unnamed WHATCOM COUNTY Washington State local and municipal agencies may WHATCOM COUNTY FIRE DISTRICT also utilize the resulting Master Price Agreement:
WHATCOM COUNTY RURAL LIBRARY DIST provided they enter into the Intergovernmental WHIDBEY GENERAL HOSPITAL Cooperative Purchasing Agreement.
WHITMAN COUNTY
WHITWORTH WATER
WILLAPA COUNSELING CENTER
WILLAPA VALLEY SCHOOL DISTRICT 160
WILLAPA VALLEY WATER DISTRICT
WINLOCK SCHOOL DISTRICT 232
WOODINVILLE FIRE & LIFE SAFETY DIST
WOODLAND PORT OF
YAKIMA COUNTY
YAKIMA COUNTY FIRE DISTRICT
YAKIMA COUNTY REGIONAL LIBRARY
YAKIMA SCHOOL DISTRICT 7
ATTACHMENT H
LOCAL GOVERNMENT UNITS BY STATE
Oregon's Incorporated Cities
ADAIR VILLAGE DEPOE BAY IONE MYRTLE CREEK SPRAY
ADAMS DETROIT IRRIGON MYRTLE POINT SPRINGFIELD
ADRIAN DONALD ISLAND CITY NEHALEM ST HELENS
ALBANY DRAIN JACKSONVILLE NEWBERG ST PAUL
AMITY DUFUR JEFFERSON NEWPORT STANFIELD
ANTELOPE DUNDEE JOHN DAY NORTH BEND STAYTON
ARLINGTON DUNES CITY JOHNSON CITY NORTH PLAINS SUBLIMITY
ASHLAND DURHAM JORDAN VALLEY NORTH POWDER SUMMERVILLE
ASTORIA EAGLE POINT JOSEPH NYSSA SUMPTER
ATHENA ECHO JUNCTION CITY OAKLAND SUTHERLIN
AUMSVILLE ELGIN KEIZER OAKRIDGE SWEET HOME
AURORA ELKTON KING CITY ONTARIO TALENT
BAKER CITY ENTERPRISE KLAMATH FALLS OREGON CITY TANGENT
BANDON ESTACADA LA GRANDE PAISLEY THE DALLES
BANKS EUGENE LAPINE PENDLETON TIGARD
BARLOW FAIRVIEW LAFAYETTE PHILOMATH TILLAMOOK
BAY CITY FALLS CITY LAKE OSWEGO PHOENIX TOLEDO
BEAVERTON FLORENCE LAKESIDE PILOT ROCK TROUTDALE
BEND FOREST GROVE LAKEVIEW PORT ORFORD TUALATIN
BOARDMAN FOSSIL LEBANON PORTLAND TURNER
BONANZA GARBALDI LEXINGTON POWERS UKIAH
BROOKINGS GASTON LINCOLN CITY PRAIRIE CITY UMATILLA
BROWNSVILLE GATES LONEROCK PRESCOTT UNION
BURNS GEARHART LONG CREEK PRINEVILLE UNITY
BUTTE FALLS GERVAIS LOSTINE RAINIER VALE
CANBY GLADSTONE LOWELL REDMOND VENETA
CANNON BEACH GLENDALE LYONS REEDSPORT VERNONIA
CANYON CITY GOLD BEACH MADRAS RICHLAND WALDPORT
CANYONVILLE GOLD HILL MALIN RIDDLE WALLOWA
CARLTON GRANITE MANZANITA RIVERGROVE WARRENTON
CASCADE LOCKS GRANTS PASS MAUPIN ROCKAWAY WASCO
CAVE JUNCTION GRASS VALLEY MAYWOOD PARK BEACH WATERLOO
CENTRAL POINT GREENHORN MCMINNVILLE ROGUE RIVER WESTLINN
CHILOQUIN GRESHAM MEDFORD ROSEBURG WESTFIR
CLATSKANIE HAINES MERRILL RUFUS WESTON
COBURG HALFWAY METOLIUS SALEM WHEELER
COLUMBIA CITY HALSEY MILLCITY SANDY WILLAMINA
CONDON HAPPY VALLEY MILLERSBURG SCAPPOUSE WILSONVILLE
COOSBAY HARRISBURG MILTON- WINSTON
COQUILLE HELIX FREEWATER SCOTT MILLS WOOD VILLAGE
CORNELIUS HEPPNER MILWAUKIE SEASIDE WOODBURN
CORVALLIS HERMISTON MITCHELL SENECA YACHATS
COTTAGE GROVE HILLSBORO MOLALLA SHADY COVE
COVE HINES MONMOUTH SHANIKO
CRESWELL HOOD RIVER MONROE SHERIDAN
CULVER HUBBARD MONUMENT SHER WOOD
DALLAS HUNTINGTON MORO SILETZ
DAMASCAS IDANHA MOSIER SILVERTON
DAYTON IMBLER MT ANGEL SISTERS
DAYVILLE INDEPENDENCE MT VERNON SODA VILLE
Hawaii's Counties
Hawaii Honolulu Kalawao Kaua'i Maui
City of Merced Contract/Agreement Transmittal Form
The City Clerk's Office will keep one original for the City's files, all other originals will be returned.
Date Submitted: 06/09/2021 Council Approval Needed? Yes No Department: Fire Department Council Meeting Date: 06/21/21 Contact Name/Ext: NPP Gov Interlocal Agreement/LN Curtis -
Department Head Signature:
Contract Information (If expediting needed, please provide a brief explanation below as to why.) SPECIAL HANDLING: CONFIDENTIAL RUSH OTHER DATE NEEDED BY:
Reason:
New Contract
Modification - Amendment #:_ Change Order #: • Original Contract Date:
Purpose of Contract: Procure Fire Equipment using Interlocal Agreement Contract Expiration Date: 3020126
Contract Effective Date:
Contractor/Vendor Information
Name: NPP Gov/LN Curtis Business License #:
E-Mail: Misc. Receivable Acct. #: _
Budget Information
Funds Available in Budget? (Select one)
061-0926-522-26-00, 156-0911-522-26-00, 84-0955-522-26-00 Yes - Account#:
No - Attach a copy of Budget Transfer Form or the Administrative Report appropriating funds Does not require funds
Amount of Contract: $ Nil creaSe 05220 as Amount of Amendment: $ neeacal basis
Insurance Information
Does the agreement require the other party to provide certificates of insurance? Yes No Have the certificates of insurance with appropriate endorsements been provided? Yes No Types of Required Insurance:
General Liability Worker's Compensation Aviation Liability Automobile Liability ]Professional Liability
other:
Required Attachments (as applicable)
Certificate of Insurance [Labor & Material Bond Warranty Bond W-9 (or substitution) Faithful Performance Bond V Administrative Report DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A
PARTICIPATING AGENCY
ENDORSEMENT AND AUTHORIZATION
City of
The undersigned acknowledges, on behalf of Merced ("Participating Agency") that he/she has read and agrees to the general terms and conditions set forth in the enclosed Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by the Lead Contracting Agency to Participating Agencies locally, regionally, and nationally through NPPGov.
The undersigned further acknowledges that the purchase of goods and services under the provisions of the Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agency and that neither the Lead Contracting Agency nor NPPGov shall be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any other Participating Agency. Upon award of contract, the Vendor shall deal directly with the Participating Agency concerning the placement of orders, disputes, invoicing and payment.
The undersigned affirms that he/she is an agent of Gill oF MERcEd and is duly authorized to sign this Participating Agency Endorsement and Authorization.
Stiphani klutz Date: 6/24/2021
BY: STEPHANIE DIETE
ITS: CITY MANAGER
Participating Agency Contact Information:
Contact Person: Vanet GermAN
Address: _ City of Merced Fire Dept
99 €. l6th st.
Merced, CA 95340 CORPOK
Telephone No.: 209 385 6982 coitess MATED APRIL!
Email: germanj @cityotmercedAfEsT.
CITY CLERK
APPROVED AS TO FORM:
BY.
Truda A ni Assistant Deputy City Clerk
6/3/21
PHAEDRA A. NORTON
Date
City Attorney
League of Oregon Cities IGA V1.0
Account Number: Multiple Account lines
Amount: #155,379.00
VERIFIED
BY: Frame or
FINANCE ENTRY
Contract No: 301L017
Vendor Number: 978
P.O. Number: 141879
Funds Available: Funding avalable contingent upon ce approval of budget un lik 06/15/21| FL 4/21/21
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A Intergovernmental Cooperative Purchasing Agreement
This Intergovernmental Agreement (Agreement) is by and between the "Lead Contracting Agency" and participating government entities ("Participating Agencies"), that are members of National Purchasing Partners ("NPPGov"), including members of Public Safety GPO, First Responder GPO, Law Enforcement GPO, Education GPO and EMS GPO that agree to the terms and conditions of this Agreement. The Lead Contracting Agency and all Participating Agencies shall be considered as "parties" to this agreement.
WHEREAS, upon completion of a formal competitive solicitation and selection process, the Lead Contracting Agency has entered into Master Price Agreements with one or more Vendors to provide goods and services, often based on national sales volume projections; WHEREAS, NGov provides group purchasing, marketing and administrative support for governmental entities. NPPGov's marketing and administrative services are free to its membership, which includes participating public entities and nonprofit institutions throughout North America.
WHEREAS, NPPGov has instituted a cooperative purchasing program under which member Participating Agencies may reciprocally utilize competitively solicited Master Price Agreements awarded by the Lead Contracting Agency; WHEREAS, the Master Price Agreements provide that all qualified government members of NPPGov may purchase goods and services on the same terms, conditions and pricing as the Lead Contracting Agency, subject to applicable local and state laws of the Participating Agencies;
WHEREAS, the parties agree to comply with the requirements of the Intergovernmental Cooperation Act as may be applicable to the local and state laws of the Participating Agencies;
WHEREAS, the parties desire to conserve and leverage resources, and to improve the efficiency and economy of the procurement process while reducing solicitation and procurement costs;
WHEREAS, the parties are authorized and eligible to contract with governmental bodies and Vendors to perform governmental functions and services, including the purchase of goods and services; and
WHEREAS, the parties desire to contract with Vendors under the terms of the Master Price Agreements;
League of Oregon Cities IGA V1.0
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A NOW, THEREFORE, the parties agree as follows:
ARTICLE 1: LEGAL AUTHORITY
Each party represents and warrants that it is eligible to participate in this Agreement because it is a local government created and operated to provide one or more governmental functions and possesses adequate legal authority to enter into this Agreement.
ARTICLE 2: APPLICABLE LAWS
The procurement of goods and services subject to this Agreement shall be conducted in accordance with and subject to the relevant statutes, ordinances, rules, and regulations that govern each party's procurement policies. Competitive Solicitations are intended to meet the public contracting requirements of the Lead Contracting Agency and may not be appropriate under, or satisfy Participating Agencies' procurement laws. It is the responsibility of each party to ensure it has met all applicable solicitation and procurement requirements. Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
ARTICLE 3: USE OF BID, PROPOSAL OR PRICE AGREEMENT
a. A "procuring party" is defined as the Lead Contracting Agency or any Participating Agency that desires to purchase from the Master Price Agreements awarded by the Lead Contracting Agency.
b. Each procuring party shall be solely responsible for their own purchase of goods and services under this Agreement. A non-procuring party shall not be liable in any fashion for any violation of law or contract by a procuring party, and the procuring party shall hold non-procuring parties and all unrelated procuring parties harmless from any liability that may arise from action or inaction of the procuring party.
c. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar goods and services outside the scope of the Master Price Agreement.
d. The exercise of any rights or remedies by the procuring party shall be the exclusive obligation of such procuring party.
e. The cooperative use of bids, proposals or price agreements obtained by a party to this Agreement shall be in accordance with the terms and conditions of the bid, proposal or price agreement, except as modified where otherwise allowed or required by applicable law, and does not relieve the party of its other solicitation requirements under state law or local policies.
League of Oregon Cities IGA V1.0
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A ARTICLE 4: PAYMENT OBLIGATIONS
The procuring party will make timely payments to Vendors for goods and services received in accordance with the terms and conditions of the procurement. Payment for goods and services, inspections and acceptance of goods and services ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Vendor shall be resolved in accordance with the law and venue rules of the state of the procuring party.
ARTICLE 5: COMMENCEMENT DATE
This Agreement shall take effect after execution of the "Lead Contracting Agency Endorsement and Authorization" or "Participating Agency Endorsement and Authorization," as applicable.
ARTICLE 6: TERMINATION OF AGREEMENT
This Agreement shall remain in effect until terminated by a party giving 30 days written notice to "Lead Contracting Agency"
ARTICLE 7: ENTIRE AGREEMENT
This Agreement and any attachments, as provided herein, constitute the complete Agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein.
ARTICLE 8: CHANGES AND AMENDMENTS
This Agreement may be amended only by a written amendment executed by all parties, except that any alterations, additions, or deletions of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation.
ARTICLE 9: SEVERABILITY
All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect.
THIS INSTRUMENT HAS BEEN EXECUTED IN TWO OR MORE ORIGINALS BY EXECUTION AND ATTACHMENT OF "THE LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION" OR "PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION," AS APPLICABLE. ONCE EXECUTED, IT
IS THE RESPONSIBILITY OF EACH PARTY TO FILE THIS AGREEMENT WITH THE PROPER AGENCY IF REQUIRED BY LOCAL OR STATE LAW.
VIO
League of Oregon Cities IGA
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A
LEAGUE OF OREGON CITIES
ENDORSEMENT AND AUTHORIZATION
The undersigned acknowledges, on behalf of the League of Oregon Cities ("Lead Contracting Agency") that he/she has read and agrees to the general terms and conditions set forth in the enclosed Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by the League of Oregon Cities to Participating Agencies locally, regionally, and nationally through NPPGov. Copies of Master Price Agreements and any amendments thereto made available by the League of Oregon Cities will be provided to Participating Agencies and NGov to facilitate use by Participating Agencies.
The undersigned understands that the purchase of goods and services under the provisions of the Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agencies.
The undersigned affirms that he/she is an agent of the League of Oregon Cities and is duly authorized to sign this League of Oregon Cities Endorsement and Authorization. - DocuSigned by:
Date: 3/26/2020
BY
ITS:
League of Oregon Cities Contact Information:
Contact Person: Mike Culley
Address: 1201 Court St NE #200, Salem, OR 97301
Telephone No.: 503-588-6550
Email: [email protected]
League of Oregon Cities IGA V10
DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
LEAGUE OF OREGON CITIES
MASTER PRICE AGREEMENT
This Master Price Agreement is effective as of the date of the last signature below (the "Effective Date") by and between the LEAGUE OF OREGON CITIES, an Oregon public corporation under ORS Chapter 190 ("LOC" or "Purchaser") and L.N. CURTIS & SON ("Vendor").
RECITALS
WHEREAS, the Vendor is in the business of selling certain FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE), as further described herein; and
WHEREAS, the Vendor desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, through a solicitation for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) the Vendor was awarded the opportunity to complete a Master Price Agreement with the LEAGUE OF OREGON CITIES as a result of its response to Request for Proposal No. 1915 for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE); and
WHEREAS, the LEAGUE OF OREGON CITIES asserts that the solicitation and Request for Proposal meet Oregon public contracting requirements (ORS 279, 279A, 279B and 279C et. seq.); and WHEREAS, Purchaser and Vendor desire to extend the terms of this Master Price Agreement to benefit other qualified government members of National Purchasing Partners, LLC dba Public Safety GPO, dba First Responder GPO, dba Law Enforcement GPO and dba NPPGov; NOW, THEREFORE, Vendor and Purchaser, intending to be legally bound, hereby agree as follows:
ARTICLE 1 - CERTAIN DEFINITIONS
1.1 "Agreement" shall mean this Master Price Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser's Request for Proposal No. 1915 (herein "RFP") and Vendor's Proposal submitted in response to the RFP (herein "Vendor's Proposal") as referenced and incorporated herein as though fully set forth (sometimes referred to collectively as the "Contract Documents").
1.2 "Applicable Law(s)" shall mean all applicable federal, state and local laws, statutes, ordinances, codes, rules, regulations, standards, orders and other governmental requirements of any kind.
1.3 "Employee Taxes" shall mean all taxes, assessments, charges and other amounts whatsoever payable in respect of, and measured by the wages of, the Vendor's employees (or subcontractors), as required by the Federal Social Security Act and all amendments thereto and/or any other applicable federal, state or local law.
1.4 "Purchaser's Destination" shall mean such delivery location(s) or destination(s) as Purchaser may prescribe from time to time.
DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
1.5 "Products and Services" shall mean the products and/or services to be sold by Vendor hereunder as identified and described on Attachment A hereto and incorporated herein, as may be updated from time to time by Vendor to reflect products and/or services offered by Vendor generally to its customers.
1.6 "Purchase Order" shall mean any authorized written order for Products and Services sent by Purchaser to Vendor via mail, courier, overnight delivery service, email, fax and/or other mode of transmission as Purchaser and Vendor may from time to time agree.
1.7 "Unemployment Insurance" shall mean the contribution required of Vendor, as an employer, in respect of, and measured by, the wages of its employees (or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation.
1.8 "National Purchasing Partners" or "(NPP)" is a subsidiary of two nonprofit health care systems.
The Government Division of NPP, hereinafter referred to as "NPPGov", provides group purchasing marketing and administrative support for governmental entities within the membership. NGov's membership includes participating public entities across North America.
1.9 "Lead Contracting Agency" shall mean the LEAGUE OF OREGON CITIES, which is the governmental entity that issued the Request for Proposal and awarded this resulting Master Price Agreement.
1.10 "Participating Agencies" shall mean members of National Purchasing Partners for which Vendor has agreed to extend the terms of this Master Price Agreement pursuant to Article 2.6 and Attachment C herein. For purposes of cooperative procurement, "Participating Agency" shall be considered "Purchaser" under the terms of this Agreement.
1.11 "Party" and "Parties" shall mean the Purchaser and Vendor individually and collectively as applicable.
ARTICLE 2 - AGREEMENT TO SELL
2.1 Vendor hereby agrees to sell to Purchaser such Products and Services as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products and Services ordered by Purchaser by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement.
2.2 Vendor may add additional products and services to the contract provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to the percentage discount for other similar products. Vendor may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement.
Vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause.
2.3 All Purchase Orders issued by Purchaser to Vendor for Products during the term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. The Vendor retains authority to negotiate above and beyond the terms of this Agreement to meet the Purchaser or Vendor contract requirements. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Vendor, the provisions of this Agreement shall 2 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 govern. No other terms and conditions, including, but not limited to, those contained in Vendor's standard printed terms and conditions, on Vendor's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the Parties.
2.4 Notwithstanding any other provision of this Agreement to the contrary, the Lead Contracting Agency shall have no obligation to order or purchase any Products and Services hereunder and the placement of any Purchase Order shall be in the sole discretion of the Participating Agencies. This Agreement is not exclusive. Vendor expressly acknowledges and agrees that Purchaser may purchase at its sole discretion, Products and Services that are identical or similar to the Products and Services described in this Agreement from any third party.
2.5 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority:
(i) This Agreement;
(ii) The RFP;
(iii) Vendor's Proposal;
2.6 Extension of contract terms to Participating Agencies:
2.6.1 Vendor agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to Participating Agencies, that have executed an Intergovernmental Cooperative Purchasing Agreement (IGA") as may be required by each Participating Agency's local laws and regulations, in accordance with Attachment C. Each Participating Agency will be exclusively responsible for and deal directly with Vendor on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products and Services in accordance with the terms and conditions of this Agreement as if it were "Purchaser" hereunder. Any disputes between a Participating Agency and Vendor will be resolved directly between them under and in accordance with the laws of the State in which the Participating Agency exists. Pursuant to the IGA, the Lead Contracting Agency shall not incur any liability as a result of the access and utilization of this Agreement by other Participating Agencies.
2.6.2 This Solicitation meets the public contracting requirements of the Lead Contracting Agency and may not be appropriate under or meet Participating Agencies' procurement laws.
Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
2.6.3 Vendor acknowledges execution of a Vendor Administration Fee Agreement with NPPGov, pursuant to the terms of the RFP.
2.7 Oregon Public Agencies are prohibited from use of Products and Services offered under this Agreement that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service's Procurement List ("Procurement List") pursuant to ORS 279.835-.855.
See www.OregonRehabilitation.org/qrf for more information. Vendor shall not sell products and services identified on the Procurement List (e.g., reconditioned toner cartridges) to Purchaser or Participating Agencies within the state of Oregon.
ARTICLE 3 - TERM AND TERMINATION
3 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
3.1 The initial contract term shall be for three (3) calendar years from the Effective Date of this Agreement ("Initial Term"). Upon termination of the original three (3) year term, this Agreement shall automatically extend for up to three (3) successive one (1) year periods; (each a "Renewal Term"); provided, however, that the Lead Contracting Agency and/or the Vendor may opt to decline extension of the MPA by providing notification in writing at least thirty 30) calendar days prior to the annual automatic extension anniversary of the Initial Term.
3.2 Either Vendor or the Lead Contracting Agency may terminate this Agreement by written notice to the other party if the other Party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non-breaching party.
ARTICLE 4 - PRICING, INVOICES, PAYMENT AND DELIVERY
4.1 Purchaser shall pay Vendor for all Products and Services ordered and delivered in compliance with the terms and conditions of this Agreement at the pricing specified for each such Product and Service on Attachment A, including shipping. Unless Attachment A expressly provides otherwise, the pricing schedule set forth on Attachment A hereto shall remain fixed for the Initial Term of this Agreement; provided that manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase.
Pricing contained in Attachment A shall be extended to all NGov, Public Safety GPO, First Responder GPO and Law Enforcement GPO members upon execution of the IGA.
4.2 Vendor shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser's Purchase Order number, contain an itemization of amounts for Products and Services purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement. Invoices shall be addressed as directed by Purchaser.
4.3 Unless otherwise specified, Purchaser is responsible for any and all applicable sales taxes.
Attachment A or Vendor's Proposal (Attachment D) shall specify any and all other taxes and duties of any kind which Purchaser is required to pay with respect to the sale of Products and Services covered by this Agreement and all charges for packing, packaging and loading.
4.4 Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Vendor in connection with the Products and Services, including without limitation travel expenses, clerical or administrative personnel, long distance telephone charges, etc. ("Incidental Expenses").
4.5 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser.
4.6 Notwithstanding any other agreement of the Parties as to the payment of shipping/delivery costs, and subject to Attachments A, D, and F herein, Vendor shall offer delivery and/or shipping costs prepaid FOB Origin, freight added. If there are handling fees, these also shall be included in the pricing.
4.7 Unless otherwise directed by Purchaser for expedited orders, Vendor shall utilize such common carrier for the delivery of Products and Services as Vendor may select; provided, however, that for expedited orders Vendor shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Vendor for its own account or for the account of any other similarly situated customer of Vendor.
4.8 Vendor shall have the risk of loss of or damage to any Products until delivery to Purchaser.
Purchaser shall have the risk of loss of or damage to the Products after delivery to Purchaser. Title to 4 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser's Destination.
ARTICLE 5 - INSURANCE
5.1 During the term of this Agreement, Vendor shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in Oregon and any other state or jurisdiction where Products and Services are sold hereunder. Such certificates of insurance shall be made available to the Lead Contracting Agency upon 48 hours' notice. BY SIGNING THE AGREEMENT PAGE THE VENDOR AGREES TO THIS
REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT WILL RESULT IN CANCELLATION OF THIS MASTER PRICE AGREEMENT.
5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of this Agreement is satisfactorily completed and formally accepted.
Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect the Lead Contracting Agency. The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the Lead Contracting Agency under such policies. Vendor shall be solely responsible for the deductible and/or self-insured retention and the Lead Contracting Agency, at its option, may require Vendor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
Vendor shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Vendor's employees engaged in the performance of the work or services, as well as Employer's Liability insurance. Vendor waives all rights against the Lead Contracting Agency and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Vendor pursuant to this Agreement.
5.4 Insurance required herein shall not be permitted to expire, be canceled, or materially changed without thirty days (30 days) prior written notice to the Lead Contracting Agency.
ARTICLE 6 - INDEMNIFICATION AND HOLD HARMLESS
6.1 Vendor agrees that it shall indemnify, defend and hold harmless Lead Contracting Agency, its respective officials, directors, employees, members and agents (collectively, the "Indemnitees"), from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including, without limitation, reasonable attorney's fees), suffered directly or indirectly by any of the Indemnitees to the extent of, or arising out of, (i) any breach of any covenant, representation or warranty made by Vendor in this Agreement, (i) any failure by Vendor to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, i) the negligence or intentional misconduct of Vendor, any subcontractor of Vendor, or any of their respective employees or agents, (iv) any failure of Vendor, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Vendor under this Agreement or Vendor's performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, or (vii) any claim alleging that the Products and Services or any part thereof infringe any third party's U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, 5 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Lead Contracting Agency or its officials, directors, employees, agents or contractors.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The indemnity obligations of Vendor under this Article shall survive the expiration or termination of this Agreement for two years.
6.2 LIMITATION OF LIABILITY: IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY
SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION
WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR
INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS
OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6.3 The same terms, conditions and pricing of this Agreement may be extended to government members of National Purchasing Partners, LLC. In the event the terms of this Agreement are extended to other government members, each government member (procuring party) shall be solely responsible for the ordering of Products and Services under this Agreement. A non-procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non- procuring parties or unrelated purchasing parties harmless from any liability that may arise from action or inaction of the procuring party.
ARTICLE 7 - WARRANTIES
Purchaser shall refer to Vendor's Proposal for all Vendor and manufacturer express warranties, as well as those warranties provided under Attachment B herein.
ARTICLE 8 - INSPECTION AND REJECTION
8.1 Purchaser shall have the right to inspect and test Products at any time prior to shipment, and within a reasonable time after delivery to the Purchaser's Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled.
8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order, as its exclusive remedy, Purchaser may at its option and at Vendor's sole cost and expense, elect either to (i) return any damaged, non-conforming or defective Products to Vendor for correction or replacement, or (i) require Vendor to inspect the Products and remove or replace damaged, non-conforming or defective Products with conforming Products. If Purchaser elects option (i) in the preceding sentence and Vendor fails promptly to make the necessary inspection, removal and replacement, Purchaser, at its option, may inspect the Products and Vendor shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Vendor of its warranties or other obligations under this Agreement.
8.3 The provisions of this Article shall survive the expiration or termination of this Agreement.
ARTICLE 9 - SUBSTITUTIONS
6 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 Except as otherwise permitted hereunder, Vendor may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of Purchaser.
ARTICLE 10 - COMPLIANCE WITH LAWS
10.1 Vendor agrees to comply with all Applicable Laws and at Vendor's expense, secure and maintain in full force during the term of this Agreement, all licenses, permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser's request, Vendor shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations, registrations and certificates.
10.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser's execution of this Agreement or performance of its obligations hereunder.
ARTICLE 11 - PUBLICITY / CONFIDENTIALITY
11.1 No news releases, public announcements, advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the Parties. Neither Party shall in any advertising, sales materials or in any other way use any of the names or logos of the other Party without the prior written approval of the other Party.
11.2 Any knowledge or information which Vendor or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products and Services covered by this Agreement shall not, unless otherwise designated by Vendor, be deemed to be confidential or proprietary information, and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement.
ARTICLE 12 - RIGHT TO AUDIT
Subject to Vendor's reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Vendor, during normal business hours, audit the books, records and accounts of Vendor to the extent that such books, records and accounts pertain to sale of any Products and Services hereunder or otherwise relate to the performance of this Agreement by Vendor. Vendor shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. The Purchaser's right to audit under this Article 12 and Purchaser's rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination.
ARTICLE 13 - REMEDIES
Except as otherwise provided herein, any right or remedy of Vendor or Purchaser set forth in this Agreement shall not be exclusive, and, in addition thereto, Vendor and Purchaser shall have all rights and remedies under Applicable Law, including without limitation, equitable relief. The provisions of this Article shall survive the expiration or termination of this Agreement.
ARTICLE 14 - RELATIONSHIP OF PARTIES
Vendor is an independent contractor and is not an agent, servant, employee, legal DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Vendor and Purchaser. Neither Party has the power or authority to bind or commit the other.
ARTICLE 15 - NOTICES
All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below:
If to Lead Contracting Agency:
LEAGUE OF OREGON CITIES
1201 Court St. NE
Suite 200
Salem OR 97301
ATTN: Jamie Johnson-Davis
Email: [email protected]
If to Vendor:
L. N. CURTIS and SONS
185 Lennon Lane, Suite 110
Walnut Creek, CA 94598
ATTN: Nick Lawrence
Email: [email protected]
Either Party may change its notice address by giving the other Party written notice of such change in the manner specified above.
ARTICLE 16 - FORCE MAJEURE
Except for Purchaser's obligation to pay for Products and Services delivered, delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or non- performance is ca
used by force majeure. For purposes of this Agreement, "force majeure" shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either Party hereto, including without limitation, fire, flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble, accident, riot, acts of governmental authority (including, without limitation, acts based on laws or regulations now in existence as well as those enacted in the future), acts of nature, and delays or failure in obtaining raw materials, supplies or transportation. A Party affected by force majeure shall promptly provide notice to the other, explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance.
8 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 ARTICLE 17 - WAIVER
No delay or failure by either Party to exercise any right, remedy or power herein shall impair such Party's right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving Party and then only to the extent expressly set forth in such writing.
ARTICLE 18 - PARTIES BOUND; ASSIGNMENT
This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the Parties hereto, but it may not be assigned in whole or in part by Vendor without prior written notice to Purchaser which shall not be unreasonably withheld or delayed.
ARTICLE 19 - SEVERABILITY
To the extent possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under Applicable Law. If any provision of this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the Parties shall be construed and enforced accordingly.
ARTICLE 20 - INCORPORATION; ENTIRE AGREEMENT
20.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Vendor's Proposal, the provisions shall be interpreted, to the extent possible, as if they do not conflict. If such an interpretation is not possible, the provisions set forth in the main body of this Agreement shall control.
20.2 This Agreement (including Attachments and Contract Documents hereto) constitutes the entire Agreement of the Parties relating to the subject matter hereof and supersedes any and all prior written and oral agreements or understandings relating to such subject matter.
ARTICLE 21 - HEADINGS
Headings used in this Agreement are for convenience of reference only and shall in no way be used to construe or limit the provisions set forth in this Agreement.
ARTICLE 22 - MODIFICATIONS
This Agreement may be modified or amended only in writing executed by Vendor and the Lead Contracting Agency. The Lead Contracting Agency and each Participating Agency contracting hereunder acknowledge and agree that any agreement entered into in connection with any Purchase Order hereunder shall constitute a modification of this Agreement as between the Vendor and the Participating Agency. Any modification of this Agreement as between Vendor and any Participating Agency shall not be deemed a modification of this Agreement for the benefit of the Lead Contracting Agency or any other Participating Agency.
9 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 ARTICLE 23 - GOVERNING LAW
This Agreement shall be governed by and interpreted in accordance with the laws of the State of Oregon or in the case of a Participating Agency's use of this Agreement, the laws of the State in which the Participating Agency exists, without regard to its choice of law provisions.
ARTICLE 24 - COUNTERPARTS
This Agreement may be executed in counterparts all of which together shall constitute one and the same Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year last written below.
PURCHASER
- DocuSigned by:
- OC
Signature:
38C546F8869143E
Printed Name: Mike Cully
Title: Executive Director
LEAGUE OF OREGON CITIES
Dated: 3/27/2020
VENDOR:
DocuSigned by:
Nick lawrence
Signature:
Nick Lawrence
Printed Name:
Title: Director, Special Programs
L.N. CURTIS & SON
Dated: 3/27/2020
10 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
ATTACHMENT A
to Master Price Agreement by and between VENDOR and PURCHASER.
PRODUCTS, SERVICES, SPECIFICATIONS AND PRICES
CURTIS LOC/NPPGov Firefighter Personal Protective Equipment Product Catalog FOB: Origin (add shipping)
Discount
Brand Product Description Off List Contract Category
Globe Turnout Ensembles ATHLETIX style 37% PPE Category 01. Firefighter Turnouts or Turnout Gear Globe Turnout Ensembles CLASSIX Metro 40% PPE Category 01. Firefighter Turnouts or Turnout Gear style
Globe Turnout Ensembles CLASSIX style 40% PPE Category 01. Firefighter Turnouts or Turnout Gear Globe Turnout Ensembles G-XCEL style 40% PPE Category 01. Firefighter Turnouts or Turnout Gear Globe Turnout Ensembles G-XTREME 3.0 40% PPE Category 01. Firefighter Turnouts or Turnout Gear style
Globe Turnout Ensembles REAXTION style 40% PPE Category 01. Firefighter Turnouts or Turnout Gear Globe Turnout Trousers, Globe Pant System 40% PPE Category 01. Firefighter Turnouts or Turnout Gear Globe Turnout Trousers, w/ Integrated Harness System 40% PPE Category 01. Firefighter Turnouts or Turnout Gear Bullard Helmets, Wildland 25% PPE Category 02. Wildland Firefighting Protective Gear Crew Boss Clothing, Wildland 5% PPE Category 02. Wildland Firefighting Protective Gear Danner/LaCrosse Boots, Wildland 25% PPE Category 02. Wildland Firefighting Protective Gear Firecraft Gloves, Wildland 5% PPE Category 02. Wildland Firefighting Protective Gear Hotshield Respiratory Protection, Wildland 5% PPE Category 02. Wildland Firefighting Protective Gear PGI Clothing, Wildland 20% PPE Category 02. Wildland Firefighting Protective Gear PGI Hoods, Wildland 10% PPE Category 02. Wildland Firefighting Protective Gear Shelby Gloves, Wildland 20% PPE Category 02. Wildland Firefighting Protective Gear Tech Trade (Pro-tech) Gloves, Wildland 5% PPE Category 02. Wildland Firefighting Protective Gear Whites Boots Boots, Wildland 10% PPE Category 02. Wildland Firefighting Protective Gear
5.11 Tactical Clothing, Tactical Ensembles 30% PPE Category 03. EMS and General Fire Garments Crew Boss Clothing, Rescue 5% PPE Category 03. EMS and General Fire Garments Crew Boss Clothing, Station Wear 5% PPE Category 03. EMS and General Fire Garments DFND Clothing, Base Layer 5% PPE Category 03. EMS and General Fire Garments DuPont Clothing, HAZMAT Ensembles 20% PPE Category 03. EMS and General Fire Garments Fire Innovations Belts, Ladder 5% PPE Category 03. EMS and General Fire Garments Gemtor Belts, Ladder 10% PPE Category 03. EMS and General Fire Garments Kappler Clothing, HAZMAT Ensembles Net PPE Category 03. EMS and General Fire Garments Lakeland Clothing, HAZMAT Ensembles 25% PPE Category 03. EMS and General Fire Garments PGI Hoods, Firefighting 10% PPE Category 03. EMS and General Fire Garments Under Armor Clothing, Base, Mid and Outer Layers 10% PPE Category 03. EMS and General Fire Garments Workrite Uniforms Clothing, Station Wear 5% PPE Category 03. EMS and General Fire Garments MSA Helmets, Fire & Rescue 25% PPE Category 04. Helmets (Structural or Proximity) Paul Conway Helmet, Fronts (ID) Net PPE Category 04. Helmets (Structural or Proximity) 11 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14 CURTIS LOC/NPPGov Firefighter Personal Protective Equipment Product Catalog FOB: Origin (add shipping)
Discount
Brand Product Description Contract Category
Off List
Firecraft Gloves, Extrication 5% PPE Category 05. Gloves (Structural or Proximity) Firecraft Gloves, Firefighting 5% PPE Category 05. Gloves (Structural or Proximity) Mechanix Gloves 10% PPE Category 05. Gloves (Structural or Proximity) Ringers Gloves 15% PPE Category 05. Gloves (Structural or Proximity) Ringers Gloves, Extrication 10% PPE Category 05. Gloves (Structural or Proximity) Shelby Gloves, Extrication 20% PPE Category 05. Gloves (Structural or Proximity) Shelby Gloves, Firefighting 18% PPE Category 05. Gloves (Structural or Proximity) Tech Trade (Pro-tech) Gloves, Extrication 5% PPE Category 05. Gloves (Structural or Proximity) Tech Trade (Pro-tech) Gloves, Firefighting 5% PPE Category 05. Gloves (Structural or Proximity) Danner/LaCrosse Boots, Station 25% PPE Category 06. Boots (Structural or Proximity) Globe Boots, Firefighting 27% PPE Category 06. Boots (Structural or Proximity) Redback Boots, Station 10% PPE Category 06. Boots (Structural or Proximity) ESS Goggles Eye Protection 5% PPE Category 07. Accessories Ferno First Aid Net PPE Category 07. Accessories
Junkin First Aid 5% PPE Category 07. Accessories
Pelican Case Cases 25% PPE Category 07. Accessories
Revision Eye Protection 20% PPE Category 07. Accessories ECMS Inc. Care & Maintenance, PPE Net PPE Category 08. Maintenance and Cleaning Services Pricing contained in this Attachment A shall be extended to all NPPGov members upon execution of the Intergovernmental Agreement.
12 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
ATTACHMENT B
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL SELLER WARRANTIES
To the extent possible, Vendor will make available all warranties from third party manufacturers of Products not manufactured by Vendor, as well as any warranties identified in this Agreement and Vendor's Proposal. 13 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
ATTACHMENT C
to Master Price Agreement by and between VENDOR and PURCHASER.
PARTICIPATING AGENCIES
The Lead Contracting Agency in cooperation with National Purchasing Partners (NPPGov) entered into this Agreement on behalf of other government agencies that desire to access this Agreement to purchase Products and Services. Vendor must work directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders, contractual disputes, invoicing, and payment. The Lead Contracting Agency shall not be held liable for any costs, damages, etc., incurred by any Participating Agency.
Any subsequent contract entered into between Vendor and any Participating Agency shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is directed to execute an Intergovernmental Cooperative Purchasing Agreement ("IGA"), as set forth on the NPPGov web site, www.nppgov.com. The IGA allows the Participating Agency to purchase Products and Services from the Vendor in accordance with each Participating Agency's legal requirements as if it were the "Purchaser" hereunder. 14 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
ATTACHMENT D
to Master Price Agreement by and between VENDOR and PURCHASER.
Vendor's Proposal
(The Vendor's Proposal is not attached hereto.)
(The Vendor's Proposal is incorporated by reference herein.) 15 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
ATTACHMENT E
to Master Price Agreement by and between VENDOR and PURCHASER.
Purchaser's Request for Proposal
(The Purchaser's Request for Proposal is not attached hereto.) (The Purchaser's Request for Proposal is incorporated by reference herein.) 16 DocuSign Envelope ID: F30253CF-4A9F-4AF8-A575-FF6F88815B14
ATTACHMENT E
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL VENDOR TERMS OF PURCHASE, IF ANY.
17 Docu Sign.
@SECURED
Certificate Of Completion
Envelope Id: F30253CF4A9F4AF8A575FF6F88815B14 Status: Completed Subject: RFP 1915 LOC and Curtis MPA Agreement
Source Envelope:
Document Pages: 17 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Bill DeMars
AutoNav: Enabled 1100 Olive Way
Envelopeld Stamping: Enabled Suite 1020
Time Zone: (UTC-08:00) Pacific Time (US & Canada) Seattle, WA 98101 [email protected]
IP Address: 162.248.184.11
Record Tracking
Status: Original Holder: Bill DeMars Location: DocuSign 3/27/2020 12:15:21 PM [email protected]
Signer Events Signature Timestamp
Nick Lawrence - DocuSigned by: Sent: 3/27/2020 12:19:16 PM [email protected] Nick lawrence Viewed: 3/27/2020 1:59:35 PM - 1058A01D37894D8.
Director, Special Programs Signed: 3/27/2020 2:01:35 PM Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 98.210.41.56
Electronic Record and Signature Disclosure:
Accepted: 3/25/20204:42:06 PM
ID: 29a19c89-942f-408d-bfc6-a5b2e12f16e0
Mike Cully Docusigned by: Sent: 3/27/2020 2:01:37 PM
[email protected] -Oc Viewed: 3/27/2020 2:56:47 PM
- 38C546F8869143E
Executive Director Signed: 3/27/2020 2:57:01 PM
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 71.63.237.219
Electronic Record and Signature Disclosure:
Accepted: 3/27/2020 2:56:47 PM
ID: a193b94e-a1bf-4f3d-afb8-6845d345be5f
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/27/2020 2:01:37 PM
Certified Delivered Security Checked 3/27/2020 2:56:47 PM Signing Complete Security Checked 3/27/2020 2:57:01 PM
Completed Security Checked 3/27/2020 2:57:01 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 3/10/2016 2:06:46 PM Parties agreed to: Nick Lawrence, Mike Cully
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LEAGUE OF OREGON CITIES
Fire Fighter Personal Protective Equipment Solicitation Synopsis Solicitation No. 1915
Intent
The League of Oregon Cities (LOC) served as Lead Agency to solicit proposals for Fire Fighter Personal Protective Equipment. LOC works in cooperation with National Purchasing Partners "NPP" and its Government Division dba NPPGov, dba Public Safety GPO and dba Law Enforcement GPO (collectively hereinafter "NPPGov"), to service the LOC and NPPGov membership. The published Request for Proposal (RFP) contained provisions that permitted all members of LOC and NPPGov throughout the nation to "piggy-back" off the resulting Master Price Agreement.
Determination for issuing RFP vs. Sealed Bid
LOC has determined that it is advantageous for LOC to procure Fire Fighter Personal Protective Equipment using a secure competitive RFP process evaluated based on "best value" rather than sealed bidding. Sealed bidding limits evaluation of offers solely to compliance with the requirements, provides no opportunity to compare the product and service offerings among the vendors, and uses price as the predominate deciding factor. Such limitations prevent LOC from awarding the most advantageous contracts) for LOC and its members.
Procedure
LOC issued an RFP (1915) on November 12th, 2019.
The RFP was published in the Daily Journal of Commerce on November 11th, 2019.
The RFP was published in USA Today on November 12th, 2019.
The RFP closed on January 24th, 2020.
The RFP was awarded on February 215t, 2020.
The RFP was posted to the following web sites: www.nppgov.com, www.orcities.org and www.findrfp.com
The text of the published notice of solicitation is as follows:
LEAGUE OF OREGON CITIES
(LOC)
NOTICE OF SOLICITATION
LOC intends to enter into a master
price agreement for the procurement of
the following products and services to
LOC members and available to
all
members of the national cooperative
purchasing program National Purchasing
Partners, LLC (*NPPGov*).
Fire Fighting Equipment #1910
Fire Fighter Personal Protection
Equipment (PPE) #1915
Fire Fighter Self Contained
Breathing Apparatus (SCBA) #1920
Commercial Grade Office, Lounge &
Reception Area Furniture $1930
Responses Due 5:00 pm
January 24th, 2020
Fire Apparatus #1905
Public Safety Medical Supplies,
Equipment & Monitors #1935
Electrical Products & Lighting
Equipment #1925
Responses Due 5:00 pm February
11th, 2020
For information or a copy of the
Request for Proposal, contact LOC
Procurement Specialist at 503-588-6550,
[email protected] or download at
www.orcities.org.
Published Nov. 11.2019 11814361
LOC received a proposal (s) from the following vendor (s):
1. Cascade Fire
2. Curtis
3. LION
4. MES
5. NAFECO
6. Ten-8
7. Veridian
A copy of the log for proposals received is attached hereto.
Proposals were evaluated by LOC based on the criteria contained in the RFP and selected the following successful proposers):
1. Cascade Fire
2. Curtis
3. LION
4. MES
5. NAFECO
6. Ten-8
7. Veridian
Evaluation
The evaluation was based on the following criteria as described in the RFP (weighted):
Component Evaluated Weight
Pricing: Product price and discounts proposed included favorable pricing for cooperative purchasing.
Shipping conditions. 25
PPW Section 7.0 and Pricing structure.
Product Line (Score only categories proposed): Breadth, variety, quality of product line and innovation of products. Warranty availability. 15 PPW Section 9.0.
Marketing: Marketing plan to promote the resulting contractual agreement and ability to incorporate use of agreement in their sales system throughout indicated coverage region. Willingness to allow training of salesforce.
PPW Section 4.0.
Customer Service: Support dedicated to Participating Agencies. Ability to meet promised delivery timelines. Additional services offered.
Conduct e-commerce.
PPW Sub-Sections 2.3 & 2.4 and Section 6.0.
Proven Experience: Success in providing products and services in a timely manner.
Years in business, references and reputation. Experience with cooperative purchasing.
PPW Sub-Section 1.2.
Coverage: Ability to provide products and services for indicated coverage region including distribution, retail & service facilities, coordination of manufacturer and distribution, and staff availability. Clearly states distribution model and provides dealer list if applicable.
PPW Section 3.0 and Exhibit 1.
Conformance: Completeness of proposal and the degree to which the Proposer responded to the terms and all requirements and specifications of the RFP. Followed the response format and content, was clear and easily understood. Provided Term's 5 and Condition's, if applicable.
PPW Section 8.0 and 4.5 of RFP.
TOTAL 100
Pricing Structure
Cascade Fire: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Curtis: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
LION: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
NAFECO: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Ten-8: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Veridian: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Additional Information
National Purchasing Partners Bruce Busch, Senior VP
1100 Olive Way [email protected]
Suite #1020 (206) 515-5439
Seattle, WA 98101 www.nppgovernment.com
AFFIDAVIT OF MAILING
STATE OF Oregon
SS.
COUNTY OF Marion
1, Mike Cully, being first duly sworn on oath, depose and state that I am a Contract Manager for League of Oregon Cities, a government entity performing public procurement functions. On this
12. day of November, 2019, I caused to be deposited in the United States mail at Salem, Marion County, Oregon, with first class postage prepaid, one each copy of the attached NOTICE OF SOLICITATION for the MASTER AGREEMENT FOR FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) to the following addresses:
MES
L.N. Curtis and Son Ten-8 Fire Equipment, Inc.
Attn: Seth Cosans
Attn: Nick Lawrence Attn: Cindy Morgan
1800 Peralta Street 7 Poverty Road
85H Bennett Square 2904 590 Ave. Dr. E.
Oakland, CA 94067 Bradenton, FL 34203
Southbury, CT 06488
Hughes Fire Municipal Equipment Company, LLC NAFECO
Attn: Rex Hughes Attn: Mathew Fenneman Attn: Ronald Woodall 910 Shelley St. 134 E. 3rd. St. 1515 West Moulton St
Springfield, OR 97477 Tifton, GA 31794 Decatur, AL 35601 HAIX
Unimac Attn: Sandy Longarzo Veridian
Attn: Philip Lapenta Attn: Doug Daffier
2320 Fortune Drive
PO Box 990 Shepard Street 2710 W. Milwaukee St.
Ripon, WI 54971 Suite 120
Spencer, IA 51301
Lexington, KY 40509
Draeger
Attn: George Ballance GearGrid
7256 S. Sam Houston W. Pkwy Attn: Jeff Anderson
Suite 100 670 S.W. 15'h St.
Houston, TX 77085 Forest Lake, Mn 55025
—D C
Mike Cully
SUBSCRIBED AND SWORN TO before me this 12 day of Naember_, 2019 by Mike Cully.
OFFICIAL STAMP NOTARY PUBLIC in the'State of Oregon
JENNIFER CYPERT Residing at _
NOTARY PUBLIC-OREGON stem, On
COMMISSION NO. 964506 My commission expires: 7m 21
MY COMMISSION EXPIRES JULY 11 2021
AFFIDAVIT OF PUBLICATION
MAKE IT
OFFICIAL
DJC
921 S.W. Washington St. Suite 210 / Portland, OR 97205-2810 (503) 226-1311
STATE OF OREGON, COUNTY OF MULTNOMAH-ss.
1, Michelle Ropp, being first duly swom, depose and say that I am a Principal Clerk of the Daily Journal of Commerce, a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and 193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that the Goods and Services notice described as
Case Number: NOT PROVIDED
FIRE FIGHTING EQUIPMENT
League of Oregon Cities; Bid Location Salem, OR, Marion County; a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 1 time(s) in the following issues:
11/11/2019
LEAGUE OF OREGON CITIES
(LOC)
NOTICE OF SOLICITATION
LOC intends to enter into a master
price agreement for the procurement of
the following products and services to
State of Oregon LOC members and available to
all
members of the national cooperative
County of Multnomah purchasing program National Purchasing Partners, LLC ("NPPGov*).
FIre Fighting Equipment #1910
SIGNED OR ATTESTED BEFORE ME Fire Fighter Personal Protection Equipment (PPE) #1915
ON THE 11th DAY OF November, 2019 Fire Fighter Self Contained Breathing Apparatus (SCBA) #1920
Commercial Grade Office, Lounge &
Reception Area Furniture $1930
Responses Due 5:00 pm
January 24th, 2020
Michelle Ropp Fire Apparatus #1905
Public Safety Medical Supplies,
Equipment & Monitors #1935
Taran Electrical Products & Lighting
Equipment #1925
Responses Due 5:00 pm February
11th, 2020
Notary Public-State of Oregon For information or a copy of the Request for Proposal, contact LOC
Procurement Specialist at 503-588-6550,
[email protected] or download
at
www.orcities.org.
Published Nov. 11, 2019. 11814361
OFFICIAL STAMP
SELAH MICHELE FARMER
NOTARY PUBLIC - OREGON
COMMISSION NO. 959961
MY COMMISSION EXPIRES FEBRUARY 27, 2021
Jeanine Hussak Order No.: 11814361
League of Oregon Cities Client Reference No:
1201 Court St NE Ste 200
Salem, OR 97301-4194
russell
MCA O johns
NINBOC
WOSB CERrID
January 13, 2020
To Whom It May Concern:
I am a duly authorized representative of MCA Russell Johns Associates LLC, a company handling the advertising matters for USA Today, a daily newspaper distributed within the United States.
A public notice was placed by Public Procurement Authority and was published in said newspaper within the Marketplace section of the USA Today daily edition on November 12, 2019.
Kim Ridgeway
Professionals Department Manager
State of Florida
County of Pinellas
On this L3t day of January attest that the attached document is a true, exact, complete, and unaltered tearsheet.
Came ARent
CAMIKA C. WINTER
Notary Public, State of Florida
My Comm. Expires Apr. 16, 2022
No. GG 208003
Russell Johns Associates 17110 Gunn Hwy, Odessa Florida 33556 To view more Classified listings,
MARKETPLACE TODAY visit: www.classifieds.usatoday.com
For advertising information: 1.800.397.0070 www.russelljohns.com/usat
NOTICES PUBLIC NOTICE AUTO MARKETPLACE HEALTH/ FITNESS
BUSINESS
ANTIQUE CLASSICS OPPORTUNITIES
PUBLIC NOTICE NOVELTY INVOKANA MEDICATION
Pioneer Electric
Cooperative Inc., WARNING
League of Oregon Wanted Old Foreign https://brooklynnovelties.com/ Cities (LOC) Help Families ATTENTION THIS 1S AN SPORTANT MESSAGE FOR Ulysses, KS, seeks qualified Project Cars!
NOTICE OF SOLICITATION power line contractor to Save Thousands Novelty products at low prices! LOC intends to enter into a sign cars/Any Cor
complete RUS specified on College In the tradition of Christmas, we will be giving master price agreement for the
procurement of the following rebuild of approx. 195 miles away a product with every order as supplies last. products and services to 1GC. of winter storm damage Easy tra • Work from home members and avadable to
to power lines and Call 703-832-2202 • B2B Big-ticket Sales Find us on Facebook at: Guy From Brooklyn all members of the national
program atonal Puchaing additional repair work. • High Profit Margins Proposal documents BUSINESS
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Fire Fighting Equipment are available at:
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January 24th, 2020 Get Your New GCM Devices lewcomers doing better than 20% APR Fire Apparatus #1905 Covered by Medicare $30 K in their first month! Public Safety Medical TooDamnEasy.com PAID &
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NOTICE OF SOLICITATION
LEAGUE OF OREGON CITIES
RFP NUMBER 1915
SOLICITATION FOR: FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) Notice is hereby given that the LEAGUE OF OREGON CITIES will accept sealed proposals for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) at the address listed below, until 5:00 PM PST on JANUARY 24TH, 2020. Those proposals will be for the LEAGUE OF OREGON CITIES and members of National Purchasing Partners Government Division ("NPPGov") across the nation, including but not limited to governmental units incorporated by because the resulting Master Price Agreement for national proposers will include piggy backing language that permits use of the Master Price Agreement nationwide which may allow Participating Agencies to forego duplicating the formal solicitation process and expend staff resources and funds.
All Proposals must be signed, sealed and addressed to:
Mailing Address:
LOC PUBLIC "FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) RFP" #1915
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
All Proposals must clearly state RFP #1915 and Proposing company's full name on the OUTERMOST packaging.
NOTE: THE LEAGUE OF OREGON CITIES WILL NOT ACCEPT PROPOSAL ENVELOPES WITH INSUFFICIENT POSTAGE.
INQUIRIES:
LOC "FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) RFP" #1915
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
[email protected]
The solicitation documents may be reviewed at the office address listed above.
NOTE: NOTICES OF SOLICITATION WILL BE PUBLISHED IN THE OREGON DAILY JOURNAL OF COMMERCE AND THE USA TODAY.
IMPORTANT
PLEASE READ BEFORE SUBMITTING YOUR PROPOSAL
SOLICITATIONS FOR: FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)
1.0 INTENT:
1.1 GENERAL INTENT
The LEAGUE OF OREGON CITIES ("LOC) serves as the "Lead Contracting Agency" for this solicitation on behalf of its members, and as authorized by the LOC Intergovernmental Agreement, which is an agreement for intergovernmental cooperation among select local Oregon governments and recognized under ORS Chapter 190. LOC, in association with the members of National Purchasing Partners, LLC dba NPPGov (hereinafter referred to as "NPPGov"), comprises a cooperative procurement group. NPPGov membership includes government entities, non-profit organizations across the nation, members of Public Safety GPO, First Responders GPO, and Law Enforcement GPO, Hawaii, and Oregon local government units (ATTACHMENT H), and WIPHE members (ATTACHMENT G), as well as all other government units in all other states, as authorized under the terms of the Intergovernmental Cooperative Purchasing Agreement executed by all Lead Contracting and Participating Agencies (the foregoing list of entities hereinafter referred to as "Participating Agencies"). This procurement group is soliciting proposals from qualified companies (hereinafter referred to as "Proposer") to enter into a Master Price Agreement for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE).
The intent of this Interstate Cooperative Procurement Solicitation (hereinafter referred to as "Solicitation" or "RFP") is to invite Proposers to submit a competitive pricing proposal offering FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) to LOC, which will then be made available to NPPGov members locally and nationwide; to reduce expenses by eliminating multiple requests for proposals and multiple responses by Vendors; and to obtain discounted pricing through volume purchasing. Significant sales potential exists because the Master Price Agreement will be used nationwide which may allow Participating Agencies to forego duplicating the formal solicitation process and expend staff resources.
Preferably, the successful Proposer will provide its entire catalog of products and/or services in order that Participating Agencies who wish to access the Master Price Agreement may order a broad range of goods and services as needed.
With the exception of successful local Proposers) capable of servicing LOC and Participating Agencies within the state of Oregon, successful Proposers) should have a strong national presence for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) for use by government agencies nationwide.
This Solicitation meets Oregon public contracting requirements (ORS 279A et. seq.) and may not be appropriate under or meet Participating Agencies' procurement laws. Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
1.2 POTENTIAL MARKET
The LOC is publishing this RFP to create publicly awarded contracts for use by its members, which may also benefit the thousands of fellow members of NPPGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO. These are nationwide programs representing member government agencies in all 50 states. We encourage each Proposer's response to be a collaborative effort including manufacturer and distributor (when they are not the same company) to ensure nationwide contract utilization.
Proposer's response should also take into consideration the considerable market potential for this Solicitation. Because the successful proposal will be incorporated into a nationwide cooperative procurement program including tens of thousands of state, local government and non-profit participants from all 50 states, the LOC believes that contracts created from this Solicitation will provide vendors with a significant market advantage. Members of NPPGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO and current vendors who participate in the program indicate the ability to shorten the sale cycle by eliminating the need to complete individual RFP processes is a significant advantage to participation.
The LOC believes that participation in the NPPGov purchasing program benefits both its Participating Agencies and successful Proposers. NGov engages with successful proposers who complete the Vendor Administration Agreement through a marketing and sales partnership. This partnership includes (but is not limited to) contract promotion to members, contract administration support to potential customers and live customer phone support.
1.3 REQUIREMENTS
1.3.1 The RFP and resulting Master Price Agreement are anticipated for use by the LOC's government members, as well as other Participating Agencies across the nation. The LOC has entered into an Intergovernmental (interlocal) Cooperative Purchasing Agreement with other Participating Agencies for the purpose of obtaining Master Price Agreements with various vendors. Interlocal cooperative purchasing agreements allow Participating Agencies to make purchases at the LOC's accepted proposal price, terms and conditions, provided that the Participating Agency has satisfied all of its local and state cooperative procurement requirements. By submitting a proposal, the Proposers) agrees to make the same proposal terms and price, exclusive of any possible rebates, incentives, freight and transportation fees, available to other Participating Agencies. The LOC and NPPGov will not incur any direct liability with respect to specifications, delivery, payment, or any other aspect of purchases by such Participating Agencies or nonprofit institutions. The Intergovernmental Cooperative Purchasing Agreement is incorporated by reference herein and is available upon request — See Attachment A.
The successful Proposer must work directly with the Participating Agencies concerning the placement of orders, disputes, invoicing and payment. The LOC and NPPGov shall not be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any Participating Agency. Successful Proposers must comply with the state and local laws, rules and regulations in each state and locality where the product or service is provided
1.3.2 Each Participating Agency shall execute a Participating Agency Endorsement and Authorization included in the Intergovernmental Cooperative Purchasing Agreement. While the terms of the Master Price Agreement shall govern the general pricing terms, each Participating Agency may request modification of the Master Price Agreement in accordance with each Participating Agency's state and/or local purchasing laws, rules, regulations and procedures, provided said modifications are not material changes. Each Participating Agency may, at its discretion, and upon written agreement by the Participating Agency and Successful Proposer, request additional legal and procedural provisions not included herein that the successful Proposer must adhere to if it wishes to conduct business with said Participating Agency using the Master Price Agreement.
1.3.3 NPPGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO provide vendor exposure/marketing and contract utilization support for the successful Proposer's products and services. Successful Proposers servicing the awarded contract to Participating Agencies shall pay a Contract Administration Fee representing 2% percent of actual net sales under the Master Price Agreement as established in the NPPGov Vendor Administration Agreement (available upon request). Administration fee may not be listed or charged as a separate line item to users of the contract. The value of trade-ins or rebates shall not affect the amount of the administration fee paid to NPPGov.
1.4 MULTIPLE AWARDS
Multiple awards may be granted to meet the requirements of this Solicitation provided that such awards are differentiated by product make and model, service, and/or distribution regions and capabilities of the successful Proposers. Specifically, the LOC may award separate contracts to Proposers in order to cover all local and national geographical markets, electronic purchasing capabilities, and products and services identified in this Request for Proposal, as well as the diverse and large number of Participating Agencies.
The award of multiple contracts is to be determined upon receipt and review of all proposals, and based upon the general criteria provided herein. The LOC may solicit proposals from local qualified companies with or without a national presence provided that the successful Proposer is able to provide the LOC with the products and services requested. Multiple awards will ensure fulfillment of current and future requirements of the diverse and large number of Participating Agencies. In the event a local Proposer with no national distribution capabilities best meets the proposal selection criteria, multiple local and nationwide responsive proposals may be awarded simultaneously in the best interests of local commerce, compliance with local laws, and the Participating Agencies nationwide.
Proposers should be able to serve the needs of Participating Agencies on a national basis. However, this requirement shall not exclude local Proposers without a national presence that are capable of meeting the requirements of the LOC within the state of Oregon.
1.5 CONTRACT USAGE
The actual utilization of any Master Price Agreement will be at the sole discretion of LOC and the other Participating Agencies. It is the intent of this Request for Proposal and resulting Master Price Agreement that Participating Agencies may buy directly from Successful Proposers without the need for further solicitation. However, Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements as well as the need of further notice prior to utilizing the Master Price Agreement
1.6 BACKGROUND OF NPPGov
NPPGov, owned by two non-profit healthcare organizations, provides group purchasing opportunities and purchasing administrative support for governmental entities and nonprofit institutions within its membership. NPPGov's membership includes participating public and nonprofit entities across North America.
1.7 EQUAL OPPORTUNITY
The LOC encourages Minority and Women-owned Small Business Proposers to submit proposals.
1.8 QUALIFIED REHABILITATION FACILITIES
Oregon Public Agencies are prohibited from use of products and services offered under this contract that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service's Procurement List pursuant to ORS 279.835 ORS 279.855. Please see www.OregonRehabilitation.org/qrf for more information.
2.0 SCOPE OF WORK:
2.1 REQUIREMENTS OF PROPOSERS SUBMITTING A RESPONSE:
Proposers must present clear and concise evidence indicating Proposer's ability to comply with the requirements stated herein and to provide and deliver the specified products and services to Participating Agencies.
2.1.1 PROPOSER COMMITMENTS
ach Proposer is required to commit to low pricing, and accurate and timely reporting to VPPGov pursuant to the reporting requirements identified in the NPPGov Vendoi Administration Agreement (available upon request). In addition, successful Proposers) with a national presence must commit to marketing of the Master Price Agreement nationwide and that the sales force will be trained, engaged and committed to offering NPPGov pricing to member government agencies nationwide, including the opportunity for NPPGov to train the Vendor sales staff.
2.1.2 PROPOSERS MUST COMPLETE "ATTACHMENT B" - PROPOSER PROFILE WORKBOOK".
2.2 PRODUCTS AND SERVICES:
2.2.1 Provide a description of the FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PE) offered as set forth in ATTACHMENT C. The primary objective is for the Proposers) to provide the Proposers)'s entire catalog of products and services (catalog discount") that are responsive to this RFP so that Participating Agencies may order a broad range of products and services as appropriate for their needs. Anticipated future models and related products/services that may be offered during the term of the resulting Master Price Agreement should also be in included in Vendor's Proposal.
2.2.2 All products offered must be new, unused and the most current product lines, unless otherwise clearly identified as remanufactured goods.
2.2.3 Describe any special programs that Proposer offers that shall improve the ability of the Participating Agencies to access the products, such as retail store availability, expedited delivery intervals, item sourcing, or other unique plans and services.
2.2.4 Additional Benefits: Proposer shall identify any other added value it offers to the LEAGUE OF OREGON CITIES ("LOC") and Participating Agencies (e.g. convenience cards, individual/member discounts, additional admin fee, etc.)
2.3 PRICING:
2.3.1 Pricing for the products and services may be based on "ATTACHMENT D" - PRICING SCHEDULE as follows:
A A fixed percentage (%) off marked price based on the Proposer's catalog or retail store price for each CATEGORY specified in ATTACHMENT D - PRICING SCHEDULE.
Proposer shall identify the catalog used.
Option (A) is preferred. If option (A) is not feasible proposer may use option (B) provided Proposer includes a justification.
Alternatively, contract pricing may be based upon fixed prices (contingencies for economic price adjustments must be identified in the proposal), or a combination fixed percentage off and firm fixed prices. Proposer may offer additional discounts to LOC and Participating Agencies based on volume.
If proposers are responding with option "B", proposers may request price increases based on manufacturer costs, cost of labor and/or materials that must be supported by appropriate documentation. If LOC agrees to the price modification, LOC may approve in writing, including electronic mail, without the need for a written amendment to the Master Price Agreement.
2.3.2 Proposers may also add additional products and services provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to the percentage discount for other similar products. Proposer may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement. Proposer may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause.
2.3.3 Explain any additional pricing incentives that may be available such as large volume purchases, cash terms, or rebates to Participating Agencies. However, steeper discounts are preferred to
2.3.4 All pricing proposals shall clearly explain how freight and/or delivery costs are determined as described in ATTACHMENT D PRICING SCHEDULE herein.
2.4 TAX:
Proposers shall strictly adhere to all federal, state and local tax requirements applicable to their operation, and to any contract or activity resulting from this Solicitation.
3.0 SPECIAL TERMS & CONDITIONS:
3.1 MASTER PRICE AGREEMENT TERM:
As a result of this Solicitation the successful Proposers) shall be awarded a Master Price Agreement for a three (3) year period. The Master Price Agreement may be extended up to a maximum of three (3) additional one (1) year periods.
3.2 MASTER PRICE AGREEMENT ACCESS PROVISIONS
Utilization of the Master Price Agreement will be at the discretion of the LEAGUE OF OREGON CITIES ("LOC"') and Participating Agencies. The LOC shall be under no obligation to purchase off of the Master Price Agreement. Assuming all local competitive solicitation requirements have been met, Participating Agencies may purchase directly from the successful Proposers) without the need for further solicitation.
3.3 INDEMNIFICATIONS AND INSURANCE:
Indemnification and insurance requirements will vary based on the nature of the RFP. Proposer is responsible for submitting appropriate indemnification and insurance coverage as applicable.
3.3.1 Indemnification
The successful Proposer shall indemnify the LOC and NPPGov as specified in the Master Price Agreement.
3.3.2 Insurance Requirements.
Proposers), at Proposers)'s own expense, shall purchase and maintain the herein stipulated minimum insurance from a reputable company or companies duly licensed by the State of Oregon. In lieu of State of Oregon licensing, the stipulated insurance may be purchased from a company or companies that are authorized to do business in the State of Oregon, provided that said insurance companies meet the approval of the LOC.
Proposer(s)'s insurance shall be primary insurance with respect to the LOC, and any insurance or self-insurance maintained by the LOC shall not contribute to it.
Award of this Solicitation is contingent upon the required insurance policies and/or endorsements identified herein. The LOC shall not be obligated to review such policies and/or endorsements or to advise Proposers) of any deficiencies in such policies and endorsements, and such receipt shall not relieve Proposer(s) from, or be deemed a waiver of the LOC's right to insist on strict fulfillment of Proposers)'s obligations under this RFP.
The insurance policies required by this RFP, except Workers' Compensation, shall name the LOC, its agents, representatives, officers, directors, officials and employees as an Additional Insured.
The policies required hereunder, except Workers' Compensation, shall contain a waiver of transfer of rights of recovery (subrogation) against the LOC, its agents, representatives, officers, directors, officials and employees for any claims arising out of Proposers)'s work or service.
3.3.3 Commercial, automobile and workers' compensation insurance.
3.3.3.1 Commercial General Liability. Proposers) shall maintain Commercial General Liability Insurance (CGL) and, if necessary, Commercial Umbrella Insurance. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of the Master Price Agreement.
3.3.3.2 Automobile Liability. Proposer(s) shall maintain Automobile Liability Insurance and, if necessary, Commercial Umbrella Insurance. If hazardous substances, materials, or wastes are to be transported, MCS 90 endorsement shall be included.
3.3.3.3 Workers' Compensation and Employer's Liability. Proposers) shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Proposers)'s employees engaged in the performance of the work or services, as well as Employer's Liability insurance.
In case any work is subcontracted, Proposers) will require the SubProposers) to provide Workers' Compensation and Employer's Liability insurance to at least the same extent as required of Proposers).
4.0 SCHEDULE, RESPONSE PREPARATION AND SUBMISSION
4.1 SCHEDULE OF EVENTS
4.1.1 Publication of Request for Proposal
Publication of this Solicitation conforms with ORS 279B, to include Public Notice by publication in a newspaper of general circulation in the area where the LEAGUE OF OREGON CITIES ("LOC") is located no less than 30 days prior to the proposal due date, as well as posting of the Public Notice on the web site that typically posts Public Notices concerning the LOC.
Solicitation Notice Publication: NOVEMBER 12TH, 2019
4.1.2 Question and Answer period
The LOC will post questions and answers concerning this Solicitation no later than 10 days prior to the proposal due date. All questions shall be submitted in writing via email to 1915, Contract Manager, at [email protected]. The LOC reserves the right to accept and answer questions after the question and answer period has expired. All questions and answers will be posted on the LOC website at www.orcities.org.
4.1.3 Submission of Proposals
There will be no mandatory pre-proposal meeting. All questions must be submitted via email as directed above. If necessary, questions can be submitted in writing to LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, 1201 Court St. NE, Suite 200, Salem, OR 97301 or [email protected].
Close date: Deadline for submission of proposals is 5:00 PM PST. on JANUARY 24TH, 2020.
The LOC must receive all proposals before 5:00 PM PST on the above date of closing in the office of the LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, Executive Director, 1201 Court St. NE, Suite 200, Salem, OR 97301.
Approximate date of opening: 9:00 AM PST on JANUARY 24TH, 2020 at the office of the LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, 1201 Court St. NE, Suite 200, Salem, OR 97301.
Proposal selection: JANUARY 24TH, 2020 to MARCH 5TH, 2020.
Approximate date of award: MARCH 5TH, 2020.
All responses to this Solicitation become the property of the LOC. Proposers should mark those aspects of the proposal that they consider trade secrets and exempt from public disclosure. The LOC will not be held accountable if parties other than the LOC obtain material from proposal responses without the written consent of the Proposers).
4.1.4 Withdrawal of Proposal
The Proposers) may withdraw its proposal at any time prior to the hour and date set for the receipt of proposals. Withdrawal will not preclude the submission of another proposal prior to
4.2 REVIEW, INQUIRIES AND NOTICES:
4.2.1 The solicitation documents may be reviewed in person at the following address:
LEAGUE OF OREGON CITIES
1201 Court St. NE
Suite 200
Salem, OR 97301
All inquiries concerning information herein shall be addressed to:
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
Administrative telephone inquiries shall be addressed to:
Procurement Coordinator
Email inquiries shall be addressed to: [email protected] Inquiries are required to be submitted by email to the Administrative Contact listed above.
No oral communication is binding on the LOC.
4.2.2 Proposal Interpretation of the RFP Documents and Issuance of Addenda If any Proposers) finds discrepancy in, or omissions from, or is in doubt to the true meaning of any part of the RFP document, he/she shall submit a written request for a clarification or interpretation thereof to:
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
Any request for clarification or interpretation must be received at least ten (10) calendar days prior to the RFP date of closing.
The LOC is not responsible for any explanation, clarification, interpretation, or approval made or given in any manner, except by addenda. Addenda, if necessary, will be issued not later than five (5) days prior to the RFP date of closing by publication on the LOC's web site and NPPGov Oral interpretations or statements cannot modify the provisions of this Request for Proposal. If inquiries or comments by Proposers raise issues that require clarification by the LOC, or the LOC decides to revise any part of this Request for Proposal, addenda will be published and provided to all persons who receive the Request for Proposal. Receipt of an addendum must be acknowledged by signing and returning it with the proposal.
4.3 INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS:
Proposers are to provide two (2) hard copies and two (2) electronic copies of the complete proposal. cach electronic copy is to be submitted on a USB flash drive with the core response in a file less thar 10 MB, when possible. Electronic files may be used by the Evaluation Committee so they should be organized and named in an easy to understand manner. Proposers are to address proposals identified with return address, RFP number and title in the following manner:
LOC "FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) RFP"
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator, Contract Manager
1201 Court St. NE
Suite 200
Salem, OR 97301
Al poses hale el is proposal ira Maser ice ager as not bein deced wrin sty (60) days from the RFP date of closing.
4.4 EXCEPTIONS AND DEVIATIONS TO THE RFP
The Proposer shall identify and list all exceptions taken to all sections of this RFP and list these exceptions, referencing the section (paragraph) where the exception exists and stating the proposed revision. The Proposer shall list these exceptions under the heading, "Exception to the Solicitation, RFP Number 1915." Exceptions not listed under the heading "Exception to the Solicitation, RFP Number 1915." shall be considered invalid. The LOC reserves the right to reject exceptions, render the proposal non-responsive, enter into negotiation on any of the Proposer exceptions, or accept any or all exceptions.
The Proposer shall detail any and all deviations from specifications, if any, contained in this Solicitation and Attachments, as requested. The LOC may accept or reject deviations, and all LOC decisions shall be
4.5 RESPONSE FORMAT AND CONTENT:
To aid in the evaluation, it is desired that all proposals follow the same general format. The proposals are to be submitted in binders and have sections tabbed as follows:
4.5.1 Letter of Transmittal
4.5.2 Table of Contents
4.5.3 Short introduction and executive summary. This section shall contain an outline of the general approach utilized in the proposal.
4.5.4 The proposal should contain a statement of all of the programs and services proposed, including conclusions and generalized recommendations. Proposals should be all-inclusive, detailing the Proposer's best offer. Additional related services should be incorporated into the proposal, if applicable.
4.5.5 Qualifications - This section shall describe the Proposer's ability and experience related to the programs and services proposed.
4.5.6 Exceptions to the Solicitation, RFP Number 1915.
4.5.7 PRICING SCHEDULE ("ATTACHMENT D").
4.5.8 PROPOSER PROFILE WORKBOOK ("ATTACHMENT B").
4.5.9 Complete, Current Catalog Pricing shall be submitted on a USB flash drive.
4.5.10 Format Proposal to specifically address each individual sub-section and sub-set of the SCOPE OF WORK (Section 2.0).
4.5.11 Signed Addenda, if any.
4.5.12 Proposal Final Certification.
5.0 EVALUATION AND POST SUBMISSION
5.1 EVALUATION OF PROPOSAL - SELECTION FACTORS:
LOC will evaluate each Proposal and prepare a scoring of each Proposal. Each Proposal received and reviewed shall be awarded points under each criterion solely on the judgment and determination of the Evaluation Committee and the LOC. There is a maximum score of 500 points and Proposer's average total score must be at least 200 points for consideration of an award. Proposals will be evaluated on the following criteria and further defined in the Proposal Evaluation Form (ATTACHMENT E) utilizing the point system indicated on the form:
1) Pricing 2) Product Line (within each category) 3) Marketing 4) Customer Service 5) Proven Experience & References 6) Coverage 7) Conformance
At the LOC's discretion, Proposers may be invited to make presentations to the Evaluation Committee.
LOC reserves the right to make multiple awards to meet the national membership needs of this Solicitation.
5.1.1 Additional criteria/preferences that are not necessarily awarded points.
5.1.1.1 Pursuant to ORS 279A.128, Lead Contracting Agency shall give preference to goods fabricated or processed within state or services performed within state.
5.1.1.2 Pursuant to ORS 279A.125, Lead Contracting Agency shall give preference to the procurement of goods manufactured from recycled materials.
Pursuant to ORS 279A.120, Lead Contracting Agency shall give preference to goods and services that have been manufactured or produced within the State of Oregon if price, fitness, availability and quality are otherwise equal; and the Lead Contracting Agency shall add a percent increase to the proposal of a nonresident Proposer equal to the percent, if any, of the preference given to the Proposer in the state in which the Proposer resides. All Proposers shall identify the state to which it is a resident bidder.
5.1.1.4 Lead Contracting Agency shall consider proposals for printing, binding and stationary work in accordance with ORS 282.210, incorporated herein by this reference.
Proposer shall comply with all federal, state and local laws applicable to the work under the Master Price Agreement awarded as a result of this Solicitation, including, without limitation, the provisions of ORS 279A and ORS 279B, including those provisions set forth on "ATTACHMENT F", attached hereto and incorporated herein by this reference.
5.1.1.6 Pursuant to Section 1.7, the Lead Contracting Agency encourages Minority and Women-owned Small Business Proposers to submit proposals.
5.2 RIGHT OF LEAGUE OF OREGON CITIES TO AWARD OR REJECT PROPOSALS
5.2.1 The Request for Proposal does not commit the LOC to award a Master Price Agreement for the products or services specified within the Request for Proposal document. The LOC may cancel the procurement or reject any or all proposals in accordance with ORS 279B.100. Under no circumstance will the LOC pay the costs incurred in the preparation of a response to this request.
5.2.2 The LOC reserves the right to:
5.2.2.1 Accept or reject any or all proposals and proposal terms and conditions received as a result of the Request for Proposals;
5.2.2.2 Accept a proposal and subsequent offers for a Master Price Agreement from proposers) other than the lowest cost proposer;
5.2.2.3 Waive or modify any irregularities in proposals received after prior notification to the Proposers).
5.2.3 The award, if there is one, will be made to that Proposers) who is determined to be the most qualified, responsible and responsive within a competitive price range based upon the evaluation of the information furnished under this RFP.
5.3 PROTEST PROCESS
A prospective Proposer may protest the procurement process of the Solicitation for an Agreement solicited under ORS 279B. Before seeking judicial review, a prospective Proposer must file a written protest with the LOC and exhaust all administrative remedies. Written protests must be delivered to the LOC at 1201 Court St. NE, Suite 200, Salem, OR 97301 not less than ten (10) days prior to the date upon which all proposals are due. The written protest shall contain a statement of the desired changes to the procurement process or Solicitation document that the protester believes will remedy the conditions upon which the protest is based. The LOC shall consider the protest if it is timely filed and meets the conditions set forth in ORS 279B.405. The LOC shall respond pursuant to ORS 279B.405. If the LOC upholds the protest, in whole or in part, the LOC may in its sole discretion either issue an Addendum reflecting its disposition or cancel the procurement or solicitation. The LOC may extend the due date of proposals if it determines an extension is necessary to consider and respond to the protest.
A Proposer may protest the Award of the Contract, or the intent to Award the Contract, if the conditions set forth in ORS 279B.410 are satisfied. Judicial review of the protest and the LOC's decision shall be governed by ORS 279B.415.
5.4 NON-ASSIGNMENT
If a Master Price Agreement is awarded, Proposer shall not assign the Agreement in part or in total.
5.5 POST AWARD MEETING:
The successful Proposers) may be required to attend a post-award meeting with the LOC to discuss the terms and conditions of the Master Price Agreement.
5.6 PROPOSAL FINAL CERTIFICATION
The Proposer must certify the following:
a) I hereby certify that the Proposal contained herein fully and exactly complies with the instruction for proposers and specifications as they appear in this Notice of Solicitation. b) I hereby further certify that I am authorized by the Board of Directors or Corporate Officers of the Corporation to sign the Requests for Proposals and proposals in the name of the corporation listed below:
Proposer Name:
Signature:
Name Typed: Title:
Proposer is a resident bidder of the state of
Date:
ATTACHMENT A
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT
(The Intergovernmental Cooperative Purchasing Agreement is not attached hereto, but the current version is available upon request from the Lead Public Agency) (The Intergovernmental Cooperative Purchasing Agreement is incorporated by reference herein)
ATTACHMENT B
Proposer Profile Workbook to be completed by all responders as directed herein (fillable form available upon request)
1.0 GENERAL QUESTIONS:
Section 1.1 only to be completed by vendors with a national presence; i.e. vendors with a sales territory in 25 states or more.
1.1 The "Yes" or "No" questions below are to help evaluators familiarize themselves with national vendors.
Indicate "Yes" or "No" as it applies to your company.
• Do you have a national sales force adequate in size to meet the demands of multiple agencies and their unique needs for the products and services listed herein? Yes No
/ Do you have a national distribution network that will support sales resulting from this RFP? / Can you provide product availability to meet the requirements for materials and services listed herein for government and nonprofit agencies nationwide in a timely manner? No
/ Does your company have the ability to provide toll-free telephone/fax access, and an online presence? Yes No
/ Can you provide a single point of contact (National Account Manager) to interact with the lead agency and NPPGov staff?
Yes No
/ Are you a strong competitor in the industry with a minimum of three consecutive years of demonstrated success in all business practices and pursuits?
Yes No
1.2 Provide at least three references of government agencies within the United States that have purchased products/services from Proposer similar to those specified in this solicitation within the last year. If proposed products/services are new to market, please use most similar business references available. Include:
Agency name and address
Contact name, phone and email
Description of products/services sold and date.
LOC may use other information, however learned, in evaluation of the response.
1.3 OPTIONAL: If a Dun and Bradstreet Comprehensive Report (or similar) for your company is available, please submit it with your response.
OPTIONAL: Attach any case studies, white papers and/or testimonials supporting your company and products/services.
2.0 ABOUT PROPOSER:
2.1 State of incorporation:
2.2 Federal Tax Identification Number:
2.3 If applicable to the products) and/or service(s), describe the Proposer's ability to conduct E- commerce or online ordering. [Insert response in box below]
2.4 Describe Proposer's system for processing orders from point of customer contact through delivery and billing. Insert response in box below
2.5 Describe Proposer's ability to provide detailed electronic reporting of quarterly sales correlated with NPPGov Member ID numbers of Participating Agency purchases as set forth in Addendum A to Vendor Administration Agreement (VAA), a copy of which is available upon request from the LOC. [Insert response in box below]
2.6 Describe the capacity of Proposer to meet Minority and Women Business Enterprises (MWBE) preferences, which may vary among Participating Agencies. [Insert response in box below]
2.7 Proposer acknowledges compliance with Davis Bacon wage requirements where labor is concerned by indicating "yes" or "no" below.
2.8 By submitting a Proposal in response to this RFP, Proposer agrees, if applicable, to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. Indicate "yes" or "no" below.
2.9 Complete Exhibit 1, located at the end of this workbook.
3.0 DISTRIBUTION SYSTEM:
.1 Describe distribution of products and/or services available in Proposer's response throug roposer's distribution system (including Alaska and Hawaii). including any limitations. Inser response in box below]
3.1.A Is it your intent to offer the proposed products and/or services through a designated distribution/dealer network, indicate "yes" or "no" below? YES NO
3.2 Provide Proposer's shipping and delivery policy, including standard delivery time and any options and costs for expedited delivery and return policies. [Insert response in box below]
3.3 Third party and/or subcontracting may be allowed. If applicable, detail the sub-contracting process (ordering, shipment, invoicing, billing) for those products not carried in Proposer's distribution center.
Alternatively, if proposer utilizes a third-party ordering, shipment, invoicing or billing partner, please describe in detail. [Insert response in box below
3.4 What is Proposer's backorder policy? Is your policy to classify as "immediate or cancel" (requiring the Participating Agency to reorder if item is backordered) or "good until cancelled"? [Insert response in box below
3.5 Indicate whether the Proposer has any dealer or distributors that are authorized to fulfil purchases? [Circle one]
3.6 If answered yes to 3.5, include a copy of or link to authorized dealers or distributors.
4.0 MARKETING:
4.1 Outline Proposer's plan for marketing the Products and Services to the Participating Agencies on a local and national basis. Include any marketing incentives such as committed dollars for advertising, conferences/travel and custom marketing materials. [May attach marketing plan or insert response in box below]
4.2 Explain how Proposer will educate its local and national sales force about the use of the Master Price Agreement. [Insert response in box below]
4.3 Indicate the Proposer's willingness to allow training to its local and national sales force about the use of the Master Price Agreement. [Insert response in box below]
5.0 •POINT OF CONTACT:
Proposer POC who will administer, coordinate, and manage this program with NPPGov and the LEAGUE OF OREGON CITIES:
Contact Person: - Title:
Mailing Address:
City: State & Zip:
Email Address:
Phone #: Fax #:
Attach current resume of National Account Manager that will be the POC managing this contract.
6.0 CUSTOMER SUPPORT SERVICES:
Explain Proposer's policy regarding each of the following if applicable to products) and/or service(s):
6.1 Auditing for order completeness. [Insert response in box below]
6.2 Replacement policy (i.e., damaged or defective goods). [Insert response in box below]
6.3 Minimum order requirement (e.g., Individual item vs. case lot). [Insert response in box below]
6.4 Customer service hours/days of operation [Insert response in boxes below] Monday: Tuesday: Wednesday: Thursday: Friday: Saturday: Sunday:
6.5 Special Orders. [Insert response in box below
6.6 Post sale services issues. [Insert response in box below]
6.7 Repair services, including repair warranty programs, if any. Proposer shall identify, where applicable, authorized factory repair facilities that will honor the warranty of items on contract. [Insert response in box below]
6.8 Technical support services Proposer provides. [Insert response in box below]
6.9 Product substitution policy. [Insert response in box below]
6.10 Identify trade-in program criteria (if applicable). [Insert response in box below]
6.11. After hours service (including weekends and holidays) [Insert response in boxes below] Monday: Tuesday: Wednesday: Thursday: Friday: Saturday: Sunday:
6.12 Shipment tracking. [Insert response in box below]
6.13 Back order tracking process. [Insert response in box below]
6.14 Return Item process, including any/all associated fees (e.g., restocking, shipping, turnaround time on returns). [Insert response in box below
6.15 Electronic billing. [Insert response in box below
6.16 Explain how Proposer will resolve complaints, issues, or challenges. [Insert response in box below]
6.17 Other services not already covered. [Insert response in box below]
7.0 DELIVERY AND FREIGHT CHARGES:
7.1 Identify delivery and/or shipping costs or provide a shipping rate schedule based on weight, item, and/or destination for all items ordered within the continental U.S. (and Hawaii/Alaska). The Proposer shall identify all exceptions to this shipping rate schedule. [Insert response in box below]
7.2 Identify policy for transfer of product ownership (delivery) and damage/issue resolution. [Insert response in box below]
8.0 VENDOR TERMS AND CONDITIONS.
8.1 Does Proposer require that customers/Participating Agencies agree to standard terms and conditions related to their purchase? [Circle one]
8.2 If answered yes to 8.1, include a copy of or link to terms and conditions.
9.0 WARRANTY INFOMATION:
9.1 Identify warranty options, if applicable. [Insert response in box below] Exhibit 1
FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) Coverage
RETAIL, DISTRIBUTION AND SERVICE/SUPPORT LOCATIONS
Number of retail Number of Number of support
stores in each state? distribution centers locations in each (leave blank for in each state? state? (leave blank
none) (leave blank for for none)
none)
ALABAMA
ALASKA
ARIZONA
ARKANSAS
CALIFORNIA
COLORADO
CONNECTICUT
DELAWARE
FLORIDA
GEORGIA
HAWAII
IDAHO
ILLINOIS
INDIANA
IOWA
KANSAS
KENTUCKY
LOUISIANA
MAINE
MARYLAND
MASSACHUSETTS
MICHIGAN
MINNESOTA
MISSISSIPPI
MISSOURI
MONTANA
NEBRASKA
NEVADA
NEW HAMPSHIRE
NEW JERSEY
NEW MEXICO
NEW YORK
NORTH CAROLINA
NORTH DAKOTA
OHIO
OKLAHOMA
OREGON
PENNSYLVANIA
RHODE ISLAND
SOUTH CAROLINA
SOUTH DAKOTA
TENNESSEE
TEXAS
UTAH
VERMONT
VIRGINIA
WASHINGTON
WEST VIRGINIA
WISCONSIN
WYOMING
THE FORM LISTED BELOW MUST BE SIGNED AND RETURNED WITH SOLICITATION RESPONSE Exhibit 2
Declaration of Non-Collusion
The undersigned does hereby declare that there has been no collusion between the undersigned, the LEAGUE OF OREGON CITIES, and National Purchasing Partners, and in further support of said Declaration, states as follows:
The person, firm, association, co-partnership or corporation herein named has not, either directly or indirectly, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding or solicitation in the preparation and submission of a proposal to the LEAGUE OF OREGON CITIES for consideration in the award of a contract or Master Price Agreement negotiated as a result of this Request for Proposal.
DATED this day of
(Name of Firm)
By:
(Authorized Signature)
Title:
ATTACHMENT C
SPECIFICATIONS
FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)
These specifications are intended to cover the complete range of FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE). Several categories are included below but are in no means intended to limit the Proposer to responding to just these categories if there are other related products and services that Proposer would like to be considered for the award. Proposers should respond with pricing for all products and services they wish to be considered in the evaluation for a possible award and master price agreement.
The following categories are provided to indicate the intended extent of the RFP but do not necessarily represent the format of the Proposer's response. Proposers may combine any and all categories and elements in a format that is most appropriate to represent their business in their response.
NOTE:
• Proposers are not required to respond to all categories. Proposals will only be evaluated based on the categories to which they respond.
• Requirement Standards (as applicable):
• All items of firefighter protective ensembles/turnouts and accessories shall meet all applicable NFPA standards, current edition at time of manufacture including NFPA 1851, 1855, 1951, 1971, 1975, 1976, 1977 and 1999 as well as applicable Federal OSHA standards including CFR 1910 Subpart L and 29CFR Part 1910.1030. All items shall include applicable NFPA certification stamp/label, and garment labeling and identification.
• All stitching shall meet all current applicable NFPA requirements. All thread shall be Nomex or equal for fire and heat retardant. No raw edges shall exist on any fabric. • At least one heat-sealed label (as specified in NFPA 1971) of the material manufacturer shall be stamped on the inside material of each garment.
• Contract vendor shall offer to provide to Purchaser, or upon Purchaser request, all copies of testing for material(s) used in the manufacturing of the garments). Testing shall include, but not be limited to: Thermal Protective Performance (TPP), Total Heat Loss (THL), and Conductive and Compressive Heat Resistance (CCHR). Testing shall indicate compliance with NFPA minimum performance values.
• Services:
• Contract vendor shall supply to Purchaser, if requested, for sizing purposes: sample fire turnouts, sizing charts, and/or other fitting services to ensure proper sizing of turnouts for fire personnel.
Contract vendor shall arrange the return shipping or pick up of any supplied sample fire turnouts provided.
Purchaser shall be supplied with all specifications and/or information that shall include at a minimum: all materials used in the manufacture of the garments, included options/alterations, life expectancy, warranty information, user guide information, and maintenance and care. This information shall be provided to the Purchaser for review and acceptance. Contract vendor shall receive Purchaser's approval prior to processing order. • All merchandise, (i.e. fire protective coats and trousers,) shall be inspected before acceptance by an authorized Purchaser representative for workmanship, appearance, proper function of all components, and conformance to these or Purchaser requested specifications. Should deficiencies be found, it shall be the responsibility of the contract vendor to pack and return the units) in question, make necessary corrections or replacements, and return the units) to Purchaser for re- inspection and acceptance.
• Services for fire turnouts, such as repair, tailoring, inspection or testing, cleaning may be offered.
Pricing for these services shall be included in. All such services must be in accordance with NFPA 1851 and conducted by a verified facility.
• Maintenance and Cleaning services and equipment including firefighting turnout gear laundry machines and related equipment and series may be offered.
CATEGORIES: (Some of the below listed elements/categories may overlap. Proposers are free to combine categories or adjust category definitions/content to align with their terminology, systems, delivery methods and programs in their response).
• Fire (Firefighter) Turnouts or Turnout Gear: all fire turnout gear and accessories being proposed shall be available in a variety of designs, patterns, closure and/or fly options, styles and colors. Fire turnout coats and trousers shall be available in a variety of chest sizes, coat lengths, waist sizes, and inseam measurements. Please include a sample catalog (paper or electronic). • Wildland Fire Fighting Protective Gear to provide protection for emergency services personnel from the adverse environmental effects encountered by personnel performing wildland firefighting operations.
• EMS & General Fire Garments (clothing designed to provide protection for emergency services personnel):
Technical Rescue
• Urban Search and Rescue
• Emergency Medical Operations Protective Ensembles
• Station Wear
• Helmets, including but not limited to: structural firefighting, wildland firefighting, and technical rescue. Helmets shall be offered in a variety of sizes and colors. All helmets shall meet current applicable NFPA, ANSI and OSHA standards at time of manufacture. • Gloves, including but not limited to: structural firefighting wildland firefighting, extrication, technical rescue, general work gloves, etc. All gloves offered for specific use (such as structural firefighting) shall meet current applicable NFPA, ANSI and OSHA standards at time of manufacture.
• Boots, including but not limited to: structural firefighting, wildland firefighting, technical rescue, general work/station wear boots, etc. All boots offered for specific use (such as structural firefighting) shall meet current applicable NFPA, ANSI and OSHA standards at time of manufacture.
• Accessories, including but not limited to: body worn integrated electronic monitoring (or physiologic monitoring) and/or location tracking systems, eye protection (e.g. goggles, glasses, visors, etc.), belts, straps, radio holders, storage equipment, etc. • Maintenance & Cleaning Services:
• Protective Garment Laundry Machines this would include extractors (e.g. mechanical machines, chemicals for processing, and drying devices).:
• Garment Decontamination
• Garment Care
• Other:
ATTACHMENT D
PRICING SCHEDULE
The intent is for each Proposer to submit their complete product line so that Participating Agencies may order a wide array of products and services as appropriate for their needs. Proposer is encouraged but is not required to respond to all categories. Proposer may suggest additional categories and sub-categories as applicable. Proposer may subcontract items Proposer does not supply.
The Proposer should not necessarily limit the proposal to the performance of the services in accordance with this document but should outline any additional services and their costs if the Proposer deems them necessary to accomplish the program.
Pricing and resulting relative discount to LOC and NGov membership shall be clearly delineated on each proposal. Contract admin fee (established in the "Requirements" Section of the RFP) may not be listed or charged as a separate line item to users of the contract. Contract pricing shall be based upon:
1) Fixed discounts) off published price lists) or catalog(s) Firm fixed price with economic adjustment (contingencies for economic price adjustments must be identified in the proposal)
3) A combination of the above.
EXAMPLE
FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)
Product Category Percentage (%) off List
Price*
(OR fixed price if % off
pricing is not available
Fire (Firefighter) Turnouts or Turnout Gear
Wildland Fire Fighting Protective Gear
EMS & General Fire Garments
• Technical Rescue
• Urban Search and Rescue
• Emergency Medical Operations Protective
Ensembles
• Station Wear
Helmets
Gloves
Boots
Accessories
Protective Garment Laundry Machines
• Extractors
• Decontamination chemicals
Maintenance & Cleaning Services
Other
Options
Proposers shall provide pricing on all options, modifications, and accessories in a format that best represents their product line and pricing structure. This may include specific pricing for some options and may also include general pricing/discounts for categories of options. Proposer may also indicate availability and pricing of all other non-specified options. The intent is to provide Proposers the opportunity to present as much product as possible in the format that fits within their individual formatting needs so that the resulting award allows LOC and NGov members the greatest number of procurement options.
Miscellaneous
Proposers should include any applicable pricing information related to Section 2.3 of the RFP including but not limited to: large volume purchases, cash terms, rebates, freight/delivery costs and individual discounts.
ATTACHMENT E
PROPOSAL EVALUATION FORM
Proposals will be evaluated using a two-step process.
The first step evaluates the responsiveness of the proposer and determines 1) if the proposer is deemed fully responsive enabling the proposal to move to the second step and 2) if the proposal will be evaluated as a local response (within the State of Oregon), regional response (covering multiple States, but not the entire US) or a national response (covering the entire US, or at least the continental US).
The second step of the evaluation process will only occur with proposals deemed fully responsive from the first step. The second step fully evaluates the proposer's response based on the criteria found in the proposal evaluation form.
STEP 1
Proposal Responsiveness
Component YES NO
Submitted on time
Company name and RFP number on
outermost packaging
Completed Proposer Profile Workbook
(PPW)
Included pricing structure
Included references
Proposal signed
Deemed Fully Responsive YES NO
Categorized as Local, Regional or Local Regional National National
Proposal Evaluation Form
STEP 2
Full Evaluation of Proposal
Point Value Definitions
5) Exceeded Requirements - Compelling Detail, Showed Ability to Complete (4) Met Requirements - Thorough, Provided Supportive Material/Examples (3) Satisfied Requirements - Sufficient
(2) Unclear if Requirements Met - Poor or Confusing
(1) Did Not Comply with Requirements - Substandard or Blank Component Evaluated Weight Possible Total Evaluator's Comments Points Points
(1-5) (Weight
x PP)
Pricing: Product price and Comments:
discounts proposed included
favorable pricing for 25
cooperative purchasing.
Shipping conditions.
PPW Section 7.0 and Pricing
structure.
Product Line (Score only Comments:
categories proposed): 15
Breadth, variety, quality of
product line and innovation
of products. Warranty
availability.
PPW Section 9.0.
Marketing: Marketing plan Comments
to promote the resulting
contractual agreement and 15
ability to incorporate use of
agreement in their sales
system throughout indicated
coverage region.
Willingness to allow
training of salesforce.
PPW Section 4.0.
Customer Service: Support Comments:
dedicated to Participating
Agencies. Ability to meet 15
promised delivery timelines.
Additional services offered.
Conduct e-commerce.
PPW Sub-Sections 2.3 & 2.4
and Section 6.0.
Proven Experience: Success Comments:
in providing products and
services in a timely manner. 15
Years in business,
references and reputation.
Experience with cooperative
purchasing.
PW Sub-Section 1.2.
Coverage: Ability to provide Comments:
products and services for
indicated coverage region 10
including distribution, retail
& service facilities,
coordination of
manufacturer and
distribution, and staff
availability. Clearly states
distribution model and
provides dealer list if
applicable.
PPW Section 3.0 and Exhibit 1.
Conformance: Completeness Comments:
of proposal and the degree
to which the Proposer 5
responded to the terms and
all requirements and
specifications of the RFP.
Followed the response
format and content, was
clear and easily understood.
Provided Term's and
Condition's, if applicable.
PPW Section 8.0 and 4.5 of
RFP.
General Comments:
TOTAL 100
Name of Evaluator
Signature
Date
ATTACHMENT F
OREGON REVISED STATUTES (AS MAY BE AMENDED) REQUIREMENTS Successful Proposer (Contractor) shall comply with the requirements of this ATTACHMENT F to the extent required by any applicable federal or state law.
(1) ontractor shall pay promptly, as due, all persons supplying labor or materials for the performance of the worl rovided for in the contract and shall be responsible for such payment of all persons supplying such labor o material to any Subcontractor.
(2) Contractor shall promptly pay all contributions or amounts due the Industrial Accident Fund from such Contractor or Subcontractor incurred in the performance of the contract. (3) Contractor shall not permit any lien or claim to be filed or prosecuted against the LOC or any Participating Agency n account of any labor or material furnished and agrees to assume responsibility for satisfaction of any such lie! o filed or prosecuted
(4) Contractor and any Subcontractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167
(5) If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or materials furnished to the Contractor or a Subcontractor by any person in connection with the contract as such claim becomes due, the LOC or any Participating Agency may pay such claim to the persons furnishing the labor or material and charge the amount of payment against funds due or to become due Contractor by reason of the contract. The payment of a claim in the manner authorized hereby shall not relieve the Contractor or Contract surety from Contractor or its obligation with respect to any unpaid claim. If the LOC or any Participating Agency is unable to determine the validity of any claim for labor or material furnished, the District may withhold from any current payment due Contractor an amount equal to said claim until its validity is determined and the claim, if valid, is paid. (6) Contractor shall promptly, as due, make payment to any person, co-partnership, association, or corporation, furnishing medical, surgical and hospital care services or other needed care and attention, incident to sickness or injury, to employees of such Contractor, of all sums which the Contractor agrees to pay for such services and all monies and sums which the Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. (7) In a contract for personal services, contractor shall pay employees at least time and half for all overtime worked in excess of 40 hours in any one week under the contract in accordance with ORS 653.010 to 653.261 and the Fair Labor Standards Act of 1938(29 USC 201, et seg.). In contracts for services, contractors shall pay employees at least time and a half pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(1)(b)(A) to (G) and for all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week, whichever is greater.
(8) The Contractor must give notice in writing to employees who work on this contract, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and the days per week that the employees may be required to work. (9) All subject employers working under the contract are either employers that will comply with ORS 656.017, or employers that are exempt under ORS 656.126.
(10) All sums due the State Unemployment Compensation Trust Fund from the Contractor or any Subcontractor in connection with the performance of the contract shall be promptly so paid. (11) The contract may be canceled at the election of LOC for any willful failure on the part of Contractor to faithfully perform the contract according to its terms.
(12) Contractor certifies compliance with all applicable Oregon tax laws, in accordance with ORS 305.385. (13) Contractor certifies that it has not discriminated against minorities, women, emerging small business enterprises certified under ORS 200.055, or business enterprises owned or controlled by or that employ a disabled veteran in obtaining any required subcontractors.
ATTACHMENT G
WIPHE RESPONSE FORM
THIS FORM MUST BE RETURNED WITH SOLICITATION RESPONSE
Vendor servicing Washington State AGREES to sell items included in this solicitation to WIPHE institutions at prices offered, unless otherwise noted below:
DOES NOT agree to sell to WIPHE Institutions.
AGREES to sell to WIPHE Institutions at same prices and discounts, with the following exceptions: (attach additional pages as necessary)
Washington Institutions of Public Higher Education (WIPHE). See list on following page.
If Vendor agrees to sell to the WIPHE Institutions, a WIPHE Contract number will be assigned and the information will be reported to the Council of Presidents. The Council of Presidents notifies all the other schools when a WIPHE contract has been awarded and a master list will be maintained and the WIPHE website updated. WIPHE shall determine, at its absolute discretion, whether it shall accept and/or utilize the contract resulting from the Request for Proposal
Washington Institutions of Public Higher Education (WIPHE)
FOUR-YEAR UNIVERSITIES
CENTRAL WASHINGTON UNIVERSITY
EASTERN WASHINGTON UNIVERSITY
THE EVERGREEN STATE COLLEGE
UNIVERSITY OF WASHINGTON
WASHINGTON STATE UNIVERSITY
WESTERN WASHINGTON UNIVERSITY
COMMUNITY AND TECHNICAL COLLEGES:
BATES TECHNICAL COLLEGE
BELLEVUE COMMUNITY COLLEGE
BELLINGHAM TECHNICAL COLLEGE
BIG BEND COMMUNITY COLLEGE
CASCADE COMMUNITY COLLEGE
CASCADIA COLLEGE
CENTRALIA COLLEGE
CLARK COLLEGE
CLOVER PARK TECHNICAL COLLEGE
COLUMBIA BASIN COLLEGE
EDMONDS COMMUNITY COLLEGE
EVERETT COMMUNITY COLLEGE
GRAYS HARBOR COLLEGE
GREEN RIVER COMMUNITY COLLEGE
HIGHLINE COMMUNITY COLLEGE
LAKE WASHINGTON TECHNICAL COLLEGE
LOWER COLUMBIA COLLEGE
OLYMPIC COLLEGE
PENINSULA COLLEGE
PIERCE COLLEGE
RENTON TECHNICAL COLLEGE
SEATTLE CENTRAL COMMUNITY COLLEGES
SHORELINE COMMUNITY COLLEGE
SKAGIT VALLEY COLLEGE
SOUTH PUGET SOUND COMMUNITY COLLEGE
SPOKANE COMMUNITY COLLEGES
STATE BOARD FOR TECHNICAL & COMMUNITY
COLLEGES
WENATCHEE VALLEY COLLEGE
YAKIMA VALLEY COMMUNITY COLLEGE
WHATCOM COMMUNITY COLLEGE
Miscellaneous local agencies within Washington State*
ADAMS COUNTY CHELAN COUNTY PUD 1
PUYALLUP SCHOOL DIST 3 CHELAN DOUGLAS COUNTY HEALTH DIST
KITSAP COUNTY CHENEY CARE CENTER
FIFE SCHOOL DIST 417 CHILD CARE RESOURCE & REFERRAL
RIVERVIEW SCHOOL DIST 407 CHILDRENS THERAPY CENTER
GONZAGA UNIVERSITY CHIMACUM SCHOOL DISTRICT 49
PLANNED PARENTHOOD OF WESTERN CLALLAM COUNTY
WASHINGTON CLALLAM COUNTY FIRE DISTRICT
SNOHOMISH COUNTY CLALLAM COUNTY HOSPITAL DISTRICT
MASON COUNTY CLALLAM COUNTY PUD
FEDERAL WAY SCHOOL DIST CLARK COUNTY
SPOKANE COUNTY CLARK COUNTY FIRE DISTRICT
ISSAQUAH SCHOOL DIST 411 CLARK COUNTY PUD
ADAMS COUNTY FIRE DISTRICT CLE ELUM-ROSLYN SCHOOL DISTRICT 404 ADAMS COUNTY HEALTH DISTRICT CLOVER PARK SCHOOL DISTRICT 400
AFFILIATED HEALTH SERVICES CNTRL WHIDBEY FIRE & RESCUE
ALDERWOOD WATER DISTRICT COAL CREEK UTILITY DISTRICT
ANACORTES PORT OF COALITION AGAINST DOMESTIC VIOLENCE
ANACORTES SCHOOL DISTRICT 103 COLUMBIA COUNTY
ANNAPOLIS WATER DISTRICT COLUMBIA IRRIGATION DISTRICT
ASOTIN COUNTY COLUMBIA MOSQUITO CONTROL DISTRICT
AUBURN SCHOOL DISTRICT 408 COMMUNITY CHRISTIAN ACADEMY
BAINBRIDGE IS SCHOOL DISTRICT 303 COMMUNITY PSYCHIATRIC CLINIC
BAINBRIDGE ISLAND FIRE DEPARTMENT COMMUNITY TRANSIT
BAINBRIDGE ISLAND PARKS CONFEDERATED TRIBES OF CHEHALIS BATTLE GROUND SCHOOL DISTRICT 119 CONSOLIDATED DIKING IMPROVEMENT DIST BELLEVUE SCHOOL DISTRICT 405 CONSOLIDATED IRRIGATION
BELLINGHAM PORT OF COWLITZ COUNTY
BELLINGHAM SCHOOL DISTRICT 501 COWLITZ COUNTY FIRE DISTRICT
BENTON COUNTY COWLITZ COUNTY PUD
BENTON COUNTY FIRE DISTRICT CROSS VALLEY WATER DISTRICT BENTON COUNTY PUD DAYTON SCHOOL DISTRICT 2
BENTON FRANKLIN COUNTY DOUGLAS COUNTY
BENTON FRANKLIN PRIVTE INDUST CNCL DOUGLAS COUNTY FIRE DISTRICT
BENTON PORT OF DOUGLAS COUNTY PUD
BETHEL SCHOOL DISTRICT 403 DRUG ABUSE PREVENTION CENTER
BIG BROTHERS BIG SISTERS OF KING CO E COLUMBIA BASIN IRRIGATION DIST
BIRCH BAY WATER & SEWER DISTRICT EAST WENATCHEE WATER
BLANCHET SCHOOL DISTRICT EATONVILLE SCHOOL DIST 404
BREMERTON KITSAP CO HEALTH DISTRICT EDMONDS SCHOOL DISTRICT 15 BREMERTON PORT OF EDUCATIONAL SERVICE DIST 114
BREMERTON SCHOOL DISTRICT 100 EDUCATIONAL SERVICE DISTRICT 113 BURLINGTON EDISON SCHOOL DIST 100 ELLENSBURG SCHOOL DIST 401
CANCER RESEARCH AND BOISTATISTICS ENUMCLAW SCHOOL DIST
CASCADE BLUE MT FD SHR EVERETT PORT OF
CASCADE IRRIGATION DISTRICT EVERETT PUBLICE FACILITIES DIST CASHMERE SCHOOL DISTRICT 222 EVERGREEN MANOR INC
CATHOLIC COMM SVCS OF KING CO EVERGREEN SCHOOL DIST 114 CENTRAL KITSAP SCHOOL DISTRICT 401 FEDERAL WAY FD
CENTRAL WAS COMP MENTAL HEALTH FERRY COUNTY
CENTRALIA SCHOOL DISTRICT 40 FERRY COUNTY PUBLIC HOSPITAL CHEHALIS SCHOOL DISTRICT 302 FERRY OKAHOGAN FPD
CHELAN COUNTY FOSS WATERWAY DEVELOPMENT AUTHORITY
CHELAN COUNTY COMMUNITY HOSPITAL FRANKLIN COUNTY
CHELAN COUNTY FIRE DISTRICT FRANKLIN COUNTY PUD
FRANKLIN PIERCE SCHOOL DIST 402 LAKE WASHINGTON SCHOOL DIST 414
FRIDAY HARBOR PORT OF LAKEHAVEN UTILITY DIST
GARDENA FARMS IRRIGATION DIST 13 LAKEWOOD SCHOOL DIST 306 GARFIELD COUNTY LEWIS CO PUD 1
GRAND COULEE PROJECT LEWIS COUNTY
GRANDVIEW SCHOOL DIST 116/200 LEWIS COUNTY FIRE DIST
GRANITE FALLS SCHOOL DIST 332 LEWIS PUBLIC TRANSPORTATION
GRANT COUNTY LIBERTY LAKE SEWER & WATER DIST
GRANT COUNTY HEALTH DIST LINCOLN COUNTY
GRANT COUNTY PUD LINCOLN COUNTY FIRE DIST
GRAYS HARBOR COUNTY LONGVIEW PORT OF
GRAYS HARBOR COUNTY FIRE DIST LONGVIEW SCHOOL DIST 122
GRAYS HARBOR COUNTY PUD # 1 LOTT WASTEWATER ALLIANCE
GRAYS HARBOR PORT OF LUMMI INDIAN NATION
GRAYS HARBOR PUB DEV AUTH MANCHESTER WATER DIST
GRAYS HARBOR TRANSIT MARYSVILLE SCHOOL DIST 25
GRIFFIN SCHOOL DIST 324 MASON COUNTY FIRE DIST
HARBORVIEW MEDICAL CENTER MASON COUNTY PUD
HAZEL DELL SEWER DIST MEAD SCHOOL DIST 354
HEALTHY MOTHERS HEALTHY BABIES COAL METRO PARK DISTRICT OF TACOMA HIGHLINE SCHOOL DIST 401 MID COLUMBIA LIBRARY
HIGHLINE WATER DIST MIDWAY SEWER DISTRICT
HOMESIGHT MONROE SCHOOL DIST 103
HOPELINK MORTON SCHOOL DIST 214
HOQUIAM SCHOOL DIST 28 MOSES LAKE PORT OF
HOUSING AUTHORITY OF PORTLAND MOUNT BAKER SCHOOL DIST
IL WACO PORT OF MT VERNON SCHOOL DISTRICT 320
INCHELIUM SCHOOL DIST 70 MUKILTEO SCHOOL DIST 6
ISLAND COUNTY MUKILTEO WATER DIST
ISLAND COUNTY FIRE DIST NAVAL STATION EVERETT
JEFFERSON COUNTY NE TRI COUNTY HEALTH DIST
JEFFERSON COUNTY FIRE DIST NORTH CENTRAL REGIONAL LIBRARY DIST JEFFERSON COUNTY LIBRARY NORTH KITSAP SCHOOL DIST 400
JEFFERSON COUNTY PUD NORTH SHORE UTILITY DISTRICT
JEFFERSON GENERAL HOSPITAL NORTH THURSTON SCHOOL DISTRICT KARCHER CREEK SEWER DIST NORTHSHORE SCHOOL DIST 417
KELSO SCHOOL DIST 458 NORTHWEST KIDNEY CTR
KENNEWICK GENERAL HOSPITAL NORTHWEST WORK FORCE DEVELOPMENT CO KENNEWICK SCHOOL DISTRICT 17 NW REGIONAL COUNCIL
KENT SCHOOL DIST 415 OAK HARBOR SCHOOL DIST 201
KETTLE FALLS SCHOOL DIST 212 OAK VILLE SCHOOL DIST 400
KING COUNTY OCOSTA SCHOOL DIST 172
KING COUNTY FIRE DIST OKANOGAN COUNTY
KING COUNTY HOUSING AUTHORITY OKANOGAN COUNTY FIRE DIST
KING COUNTY LIBRARY OKANOGAN COUNTY PUD
KING COUNTY WATER SEWER OKANOGAN SCHOOL DISTRICT
KINGSTON PORT OF OLYMPIA PORT OF
KITSAP COUNTY FIRE & RESCUE OLYMPIA SCHOOL DISTRICT 111
KITSAP COUNTY LIBRARY OLYMPIA THURSTON CHAMBER FOUNDATION KITSAP COUNTY PUD 1 OLYMPIC AREA AGENCY ON AGING
KITTITAS COUNTY OLYMPIC MEMORIAL HOSPITAL DIST
KITTITAS COUNTY PUD OLYMPIC REGION CLEAN AIR AGENCY
KITTITAS COUNTY RECLAMATION DIST OLYMPIC VIEW WATER & SEWER DIST
KLICKITAT COUNTY OLYMPUS TERRACE SEWER DIST
KLICKITAT COUNTY PUD PACIFIC COUNTY
LAKE CHELAN RECLAMATION DIST PACIFIC COUNTY FIRE
LAKE STEVENS SCHOOL DIST 4 PARATRANSIT SERVICES
PASCO SCHOOL DIST ST JOSEPH/MARQUETTE SCHOOL
PEND OREILLE COUNTY CONSERV DIST STANWOOD SCHOOL DIST 410
PEND OREILLE COUNTY PUB HOSP DIST STEVENS COUNTY
PEND OREILLE COUNTY PUD STEVENS COUNTY PUD
PENINSULA SCHOOL DISTRICT 401 STILLAGUAMISH TRIBE OF INDIANS PERRY TECHNICAL INSTITUTE SUMNER SCHOOL DISTRICT 320
PIERCE COUNTY SUNNYSIDE PORT OF
PIERCE COUNTY FIRE DIST SUNNYSIDE SCHOOL DISTRICT 201
PORT ANGELES PORT OF SUQUAMISH TRIBE
PORT ANGELES SCHOOL DISTRICT 121 SW CLEAN AIR AGENCY
PRESCOTT SCHOOL DIST SWINOMISH TRIBE
PUGET SOUND CLEAN AIR AGENCY TACOMA DAY CHILD CARE AND PRESCHOOL
PUGET SOUND SCHOOL DIST TACOMA MUSICAL PLAYHOUSE
QUINCY COLUMBIA BASIN IRRIG DIST TACOMA PORT OF
RICHLAND SCHOOL DIST 400 TACOMA SCHOOL DISTRICT 10
S KITSAP SCHOOL DISTRICT 402 TACOMA-PIERCE CO
S SNOHOMISH CO PUBLIC FAC DIST TAHOMA SCHOOL DISTRICT 409
SAFEPLACE TERRACE HEIGHTS SEWER DISTRICT
SAMISH WATER DIST THURSTON COMMUNITY TELEVISION
SAMMAMISH WATER AND SEWER DIST THURSTON COUNTY
SAN JUAN COUNTY THURSTON COUNTY CONSERVATION DIST
SAN JUAN COUNTY FIRE DIST THURSTON COUNTY FIRE DISTRICT SEA MAR COMM HEALTH CTR TOPPENISH SCHOOL DISTRICT 202
SEATTLE JEWISH PRIMARY SCHOOL TOUCHET SD 300
SEATTLE PORT OF TRIUMPH TREATMENT SERVICES
SEATTLE SCHOOL DIST 1 TUK WILA SCHOOL DIST 406
SEATTLE UNIVERSITY TUMWATER SCHOOL DISTRICT 33
SECOND AMENDMENT FOUNDATION US DEPARTMENT OF TRANSPORTATION
SECOND CHANCE INC UNITED WAY OF KING COUNTY
SENIOR OPPORTUNITY SERVICES UNIVERSITY PLACE SCHOOL DIST SHELTON SCHOOL DISTRICT 309 UPPER SKAGIT INDIAN TRIBE
SILVERDALE WATER VAL VUE SEWER DISTRICT
SKAGIT COUNTY VALLEY TRANSIT
SKAGIT COUNTY CONSERVATION DIST VALLEY WATER DISTRICT
SKAGIT COUNTY FIRE DIST VANCOUVER PORT OF
SKAGIT COUNTY ISLAND HOSPITAL VANCOUVER SCHOOL DISTRICT 37 SKAGIT COUNTY PORT OF VASHON ISLAND SCHOOL DISTRICT 402 SKAGIT COUNTY PUD 1 VERA IRRIGATION
SKAGIT TRANSIT VETERANS ADMINISTRATION
SKAMANIA COUNTY VOLUNTEERS OF AMERICA
SKOOKUM INC WA ASSOC OF SCHOOL ADMINISTRATORS
SNOHOMISH COUNTY LIBRARY WA ASSOC SHERIFFS & POLICE CHIEFS
SNOHOMISH COUNTY PUD WA GOVERNMENTAL ENTITY POOL
SNOHOMISH HEALTH DISTRICT WA LABOR COUNCIL AFL-CIO
SNOHOMISH SCHOOL DISTRICT 201 WA PUBLIC PORTS ASSOCIATION SOAP LAKE SCHOOL DISTRICT 156 WA RESEARCH COUNCIL
SOOS CREEK WATER AND SEWER DIST WA ST ASSOCIATION OF COUNTIES
SOUND TRANSIT WA STATE PUBLIC STADIUM AUTHORITY
SOUTH COLUMBIA BASIN IRRIG DIST WAHKIAKUM COUNTY
SOUTH EAST EFFECTIVE DEVELOPMENT WALLA WALLA COLLEGE
SOUTH SOUND MENTAL HEALTH SERVICES WALLA WALLA COUNTY
SOUTHWEST YOUTH & FAMILY SERVICES WALLA WALLA COUNTY FIRE DISTRICT
SPECIAL MOBILITY SERVICES INC WALLA WALLA PORT OF
SPOKANE CO AIR POLLUTION CNTRL AUTHORITY WALLA WALLA SD 140
SPOKANE COUNTY FIRE DIST WASHINGTON ASSOCIATION
SPOKANE COUNTY LIBRARY WASHINGTON COUNTIES RISK POOL
SPOKANE SCHOOL DISTRICT 81 WASHINGTON FIRE COMMISSIONERS ASSOC
WASHINGTON HEALTH CARE ASSOCIATION YAKIMA VALLEY FARMWORKERS CLINIC
WASHINGTON PUBLIC AFFAIRS NETWORK YAKIMA-TIETON IRRIGATION DISTRICT
WASHINGTON STATE MIGRANT COUNCIL YELM COMMUNITY SCHOOL DISTRICT WEST VALLEY SCHOOL DISTRICT 208 YMCA - TACOMA PIERCE COUNTY WEST VALLEY SCHOOL DISTRICT 363 YMCA OF GREATER SEATTLE
WESTERN FOUNDATION THE
WHATCOM CONSERVATION DIST *Washington State cities and other unnamed WHATCOM COUNTY Washington State local and municipal agencies may WHATCOM COUNTY FIRE DISTRICT also utilize the resulting Master Price Agreement; WHATCOM COUNTY RURAL LIBRARY DIST provided they enter into the Intergovernmental WHIDBEY GENERAL HOSPITAL Cooperative Purchasing Agreement.
WHITMAN COUNTY
WHITWORTH WATER
WILLAPA COUNSELING CENTER
WILLAPA VALLEY SCHOOL DISTRICT 160
WILLAPA VALLEY WATER DISTRICT
WINLOCK SCHOOL DISTRICT 232
WOODINVILLE FIRE & LIFE SAFETY DIST
WOODLAND PORT OF
YAKIMA COUNTY
YAKIMA COUNTY FIRE DISTRICT
YAKIMA COUNTY REGIONAL LIBRARY
YAKIMA SCHOOL DISTRICT 7
ATTACHMENT H
LOCAL GOVERNMENT UNITS BY STATE
Oregon's Incorporated Cities
ADAIR VILLAGE DEPOE BAY IONE MYRTLE CREEK SPRAY
ADAMS DETROIT IRRIGON MYRTLE POINT SPRINGFIELD
ADRIAN DONALD ISLAND CITY NEHALEM ST HELENS
ALBANY DRAIN JACKSONVILLE NEWBERG ST PAUL
AMITY DUFUR JEFFERSON NEWPORT STANFIELD
ANTELOPE DUNDEE JOHN DAY NORTH BEND STAYTON
ARLINGTON DUNES CITY JOHNSON CITY NORTH PLAINS SUBLIMITY
ASHLAND DURHAM JORDAN VALLEY NORTH POWDER SUMMERVILLE
ASTORIA EAGLE POINT JOSEPH NYSSA SUMPTER
ATHENA ECHO JUNCTION CITY OAKLAND SUTHERLIN
AUMSVILLE ELGIN KEIZER OAKRIDGE SWEET HOME
AURORA ELKTON KING CITY ONTARIO TALENT
BAKER CITY ENTERPRISE KLAMATH FALLS OREGON CITY TANGENT
BANDON ESTACADA LA GRANDE PAISLEY THE DALLES
BANKS EUGENE LAPINE PENDLETON TIGARD
BARLOW FAIRVIEW LAFAYETTE PHILOMATH TILLAMOOK
BAY CITY FALLS CITY LAKE OSWEGO PHOENIX TOLEDO
BEAVERTON FLORENCE LAKESIDE PILOT ROCK TROUTDALE
BEND FOREST GROVE LAKEVIEW PORT ORFORD TUALATIN
BOARDMAN FOSSIL LEBANON PORTLAND TURNER
BONANZA GARBALDI LEXINGTON POWERS UKIAH
BROOKINGS GASTON LINCOLN CITY PRAIRIE CITY UMATILLA
BROWNSVILLE GATES LONEROCK PRESCOTT UNION
BURNS GEARHART LONG CREEK PRINEVILLE UNITY
BUTTE FALLS GERVAIS LOSTINE RAINIER VALE
CANBY GLADSTONE LOWELL REDMOND VENETA
CANNON BEACH GLENDALE LYONS REEDSPORT VERNONIA
CANYON CITY GOLD BEACH MADRAS RICHLAND WALDPORT
CANYONVILLE GOLD HILL MALIN RIDDLE WALLOWA
CARLTON GRANITE MANZANITA RIVERGROVE WARRENTON
CASCADE LOCKS GRANTS PASS MAUPIN ROCKAWAY WASCO
CAVE JUNCTION GRASS VALLEY MAYWOOD PARK BEACH WATERLOO
CENTRAL POINT GREENHORN MCMINNVILLE ROGUE RIVER WESTLINN
CHILOQUIN GRESHAM MEDFORD ROSEBURG WESTFIR
CLATSKANIE HAINES MERRILL RUFUS WESTON
COBURG HALFWAY METOLIUS SALEM WHEELER
COLUMBIA CITY HALSEY MILLCITY SANDY WILLAMINA
CONDON HAPPY VALLEY MILLERSBURG SCAPPOUSE WILSONVILLE
COOSBAY HARRISBURG MILTON- SCIO WINSTON
COQUILLE HELIX FREEWATER SCOTT MILLS WOOD VILLAGE
CORNELIUS HEPPNER MILWAUKIE SEASIDE WOODBURN
CORVALLIS HERMISTON MITCHELL SENECA YACHATS
COTTAGE GROVE HILLSBORO MOLALLA SHADY COVE YAMHILL
COVE HINES MONMOUTH SHANIKO YONCALLA
CRESWELL HOOD RIVER MONROE SHERIDAN This may not be a
CULVER HUBBARD MONUMENT SHERWOOD complete list of all
DALLAS HUNTINGTON MORO SILETZ Oregon cities, but all
DAMASCAS IDANHA MOSIER SILVERTON other Oregon cities
DAYTON IMBLER MT ANGEL SISTERS shall be incorporated
DAYVILLE INDEPENDENCE MT VERNON SODAVILLE by this reference.
Hawaii's Counties
Hawaii Honolulu Kalawao Kaua'i Maui
City of Merced Contract/Agreement Transmittal Form
The City Clerk's Office will keep one original for the City's files, all other originals will be returned Date Submitted: 06/09/2021 Council Approval Needed? Yes Department: Fire Department Council Meeting Date: 06/21/21 Contact Name/Ext: NPP Gov Interlocal Agreement/Cascade
Department Head Signature:
Contract Information (If expediting needed, please provide a brief explanation below as to why.) SPECIAL HANDLING: CONFIDENTIAL RUSH OTHER DATE NEEDED BY:
Reason:
New Contract
Modification - Amendment #:_ _Change Order #: Original Contract Date:
Purpose of Contract: Procure Fire PPE using Interlocal Agreement Contract Effective Date: Contract Expiration Date: 3/25126 Contractor/Vendor Information
Name: NPP Gov/Cascade Fire Equipment Business License #:
E-Mail: Misc. Receivable Acct. #: _
Budget Information
Funds Available in Budget? (Select one)
Yes - Account #: 061-0926-522-26-00, 156-0911-522-26-00, 84-0955-522-26-00 No - Attach a copy of Budget Transfer Form or the Administrative Report appropriating funds ) Does not require funds
Amount of Contract: $ Not f90xcen 820608c 80562-00 Amount of Amendment: $_ needed basis
Insurance Information
Does the agreement require the other party to provide certificates of insurance? Yes Have the certificates of insurance with appropriate endorsements been provided? Yes No Types of Required Insurance:
General Liability ]Worker's Compensation Aviation Liability Automobile Liability Professional Liability
Other:
Required Attachments (as applicable)
Certificate of Insurance abor & Material Bond Warranty Bond W-9 (or substitution) Faithful Performance Bond /Administrative Report DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A
PARTICIPATING AGENCY
ENDORSEMENT AND AUTHORIZATION
City of
The undersigned acknowledges, on behalf of Merced ("Participating Agency") that he/she has read and agrees to the general terms and conditions set forth in the enclosed Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by the Lead Contracting Agency to Participating Agencies locally, regionally, and nationally through NPPGov.
The undersigned further acknowledges that the purchase of goods and services under the provisions of the Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agency and that neither the Lead Contracting Agency nor NPPGov shall be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any other Participating Agency. Upon award of contract, the Vendor shall deal directly with the Participating Agency concerning the placement of orders, disputes, invoicing and payment.
CITY OF MERCED
The undersigned affirms that he/she is an agent of and is duly authorized to sign this Participating Agency Endorsement and Authorization.
Date: 6/24|2021
BY: TEPHANIC DIELD
ITS: CITY MANAGEr
Participating Agency Contact Information:
Contact Person: Vanet GermAN
CIT
Address: City of Merced Fire Dept
99 €. 16th St. 1830
Merced, CA 95340
Telephone No.: 209 385 6982 MCORPORATED ANY
Email: germanj @cityolmerced.oFTEST: coot
CITY CLERK
APPROVED AS TO FORM: BY-
issistapt/Deputy City Cler
Fredia e nota
PHAEDRA A. NORTON 6/3/21
City Attorney Date
muttiple Account liney.
Account Number:
Amount: $12,340.00
VERIFIED
BY: France frie
FINANCE ENTRY
Contract No: 301417
Vendor Number: 3623
141887
P.O. Number:
funds avaluble contingent upon ce approval of budget gian Funds Available:
06/15/21 FL 6/2/21
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A Intergovernmental Cooperative Purchasing Agreement
This Intergovernmental Agreement (Agreement) is by and between the "Lead Contracting Agency" and participating government entities ("Participating Agencies"), that are members of National Purchasing Partners ("NPPGov"), including members of Public Safety GPO, First Responder GPO, Law Enforcement GPO, Education GPO and EMS GPO that agree to the terms and conditions of this Agreement. The Lead Contracting Agency and all Participating Agencies shall be considered as "parties" to this agreement.
WHEREAS, upon completion of a formal competitive solicitation and selection process, the Lead Contracting Agency has entered into Master Price Agreements with one or more Vendors to provide goods and services, often based on national sales volume projections; WHEREAS, NGov provides group purchasing, marketing and administrative support for governmental entities. NPPGov's marketing and administrative services are free to its membership, which includes participating public entities and nonprofit institutions throughout North America.
WHEREAS, NPPGov has instituted a cooperative purchasing program under which member Participating Agencies may reciprocally utilize competitively solicited Master Price Agreements awarded by the Lead Contracting Agency; WHEREAS, the Master Price Agreements provide that all qualified government members of NPPGov may purchase goods and services on the same terms, conditions and pricing as the Lead Contracting Agency, subject to applicable local and state laws of the Participating Agencies;
WHEREAS, the parties agree to comply with the requirements of the Intergovernmental Cooperation Act as may be applicable to the local and state laws of the Participating Agencies;
WHEREAS, the parties desire to conserve and leverage resources, and to improve the efficiency and economy of the procurement process while reducing solicitation and procurement costs;
WHEREAS, the parties are authorized and eligible to contract with governmental bodies and Vendors to perform governmental functions and services, including the purchase of goods and services; and
WHEREAS, the parties desire to contract with Vendors under the terms of the Master Price Agreements;
League of Oregon Cities IGAI V10
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A NOW, THEREFORE, the parties agree as follows:
ARTICLE 1: LEGAL AUTHORITY
Each party represents and warrants that it is eligible to participate in this Agreement because it is a local government created and operated to provide one or more governmental functions and possesses adequate legal authority to enter into this Agreement.
ARTICLE 2: APPLICABLE LAWS
The procurement of goods and services subject to this Agreement shall be conducted in accordance with and subject to the relevant statutes, ordinances, rules, and regulations that govern each party's procurement policies. Competitive Solicitations are intended to meet the public contracting requirements of the Lead Contracting Agency and may not be appropriate under, or satisfy Participating Agencies' procurement laws. It is the responsibility of each party to ensure it has met all applicable solicitation and procurement requirements. Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
ARTICLE 3: USE OF BID, PROPOSAL OR PRICE AGREEMENT
a. A "procuring party" is defined as the Lead Contracting Agency or any Participating Agency that desires to purchase from the Master Price Agreements awarded by the Lead Contracting Agency.
b. Each procuring party shall be solely responsible for their own purchase of goods and services under this Agreement. A non-procuring party shall not be liable in any fashion for any violation of law or contract by a procuring party, and the procuring party shall hold non-procuring parties and all unrelated procuring parties harmless from any liability that may arise from action or inaction of the procuring party.
c. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar goods and services outside d. The exercise of any rights or remedies by the procuring party shall be the exclusive obligation of such procuring party.
e. The cooperative use of bids, proposals or price agreements obtained by a party to this Agreement shall be in accordance with the terms and conditions of the bid, proposal or price agreement, except as modified where otherwise allowed or required by applicable law, and does not relieve the party of its other solicitation requirements under state law or local policies.
League of Oregon Cities IGA V1.0
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A ARTICLE 4: PAYMENT OBLIGATIONS
The procuring party will make timely payments to Vendors for goods and services received in accordance with the terms and conditions of the procurement. Payment for goods and services, inspections and acceptance of goods and services ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Vendor shall be resolved in accordance with the law and venue rules of the state of the procuring party.
ARTICLE 5: COMMENCEMENT DATE
This Agreement shall take effect after execution of the "Lead Contracting Agency Endorsement and Authorization" or "Participating Agency Endorsement and Authorization," as applicable.
ARTICLE 6: TERMINATION OF AGREEMENT
This Agreement shall remain in effect until terminated by a party giving 30 days written notice to "Lead Contracting Agency"
ARTICLE 7: ENTIRE AGREEMENT
This Agreement and any attachments, as provided herein, constitute the complete Agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein.
ARTICLE 8: CHANGES AND AMENDMENTS
This Agreement may be amended only by a written amendment executed by all parties, except that any alterations, additions, or deletions of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation.
ARTICLE 9: SEVERABILITY
All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect.
THIS INSTRUMENT HAS BEEN EXECUTED IN TWO OR MORE ORIGINALS BY EXECUTION AND ATTACHMENT OF "THE LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION" OR "PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION," AS APPLICABLE. ONCE EXECUTED, IT
IS THE RESPONSIBILITY OF EACH PARTY TO FILE THIS AGREEMENT WITH THE PROPER AGENCY IF REQUIRED BY LOCAL OR STATE LAW.
League of Oregon Cities IGA V1.0
DocuSign Envelope ID: D3B4CAB0-871C-4962-802D-06ECC64C7B3A
LEAGUE OF OREGON CITIES
ENDORSEMENT AND AUTHORIZATION
The undersigned acknowledges, on behalf of the League of Oregon Cities ("Lead Contracting Agency") that he/she has read and agrees to the general terms and conditions set forth in the enclosed Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by the League of Oregon Cities to Participating Agencies locally, regionally, and nationally through NGov. Copies of Master Price Agreements and any amendments thereto made available by the League of Oregon Cities will be provided to Participating Agencies and NPPGov to facilitate use by Participating Agencies.
The undersigned understands that the purchase of goods and services under the provisions of the Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agencies.
The undersigned affirms that he/she is an agent of the League of Oregon Cities and is duly authorized to sign this League of Oregon Cities Endorsement and Authorization. - DocuSigned by:
Date: 3/26/2020
ITS:
League of Oregon Cities Contact Information:
Contact Person: Mike Culley
Address: 1201 Court St NE #200, Salem, OR 97301
Telephone No.: 503-588-6550
Email: [email protected]
League of Oregon Cities IGA V1.0
DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
LEAGUE OF OREGON CITIES
MASTER PRICE AGREEMENT
This Master Price Agreement is effective as of the date of the last signature below (the "Effective Date") by and between the LEAGUE OF OREGON CITIES, an Oregon public corporation under ORS Chapter 190 ("LOC" or "Purchaser") and Cascade Fire Equipment Company ("Vendor").
RECITALS
WHEREAS, the Vendor is in the business of selling certain FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE), as further described herein; and
WHEREAS, the Vendor desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, through a solicitation for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) the Vendor was awarded the opportunity to complete a Master Price Agreement with the LEAGUE OF OREGON CITIES as a result of its response to Request for Proposal No. 1915 for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE); and
WHEREAS, the LEAGUE OF OREGON CITIES asserts that the solicitation and Request for Proposal meet Oregon public contracting requirements (ORS 279, 279A, 279B and 279C et. seq.); and WHEREAS, Purchaser and Vendor desire to extend the terms of this Master Price Agreement to benefit other qualified government members of National Purchasing Partners, LLC dba Public Safety GPO, dba First Responder GPO, dba Law Enforcement GPO and dba NPPGov; NOW, THEREFORE, Vendor and Purchaser, intending to be legally bound, hereby agree as follows:
ARTICLE 1 - CERTAIN DEFINITIONS
1.1 "Agreement" shall mean this Master Price Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser's Request for Proposal No. 1915 (herein "RFP") and Vendor's Proposal submitted in response to the RFP (herein "Vendor's Proposal") as referenced and incorporated herein as though fully set forth (sometimes referred to collectively as the "Contract Documents").
1.2 "Applicable Law(s)" shall mean all applicable federal, state and local laws, statutes, ordinances, codes, rules, regulations, standards, orders and other governmental requirements of any kind.
1.3 "Employee Taxes" shall mean all taxes, assessments, charges and other amounts whatsoever payable in respect of, and measured by the wages of, the Vendor's employees (or subcontractors), as required by the Federal Social Security Act and all amendments thereto and/or any other applicable federal, state or local law.
1.4 "Purchaser's Destination" shall mean such delivery location(s) or destination(s) as Purchaser may prescribe from time to time.
DocuSign Envelope ID: 09CC0DC7-59E8-4F0D• -869C-F8EA5619CA08
1.5 "Products and Services" shall mean the products and/or services to be sold by Vendor hereunder as identified and described on Attachment A hereto and incorporated herein, as may be updated from time to time by Vendor to reflect products and/or services offered by Vendor generally to its customers
1.6 "Purchase Order" shall mean any authorized written order for Products and Services sent by Purchaser to Vendor via mail, courier, overnight delivery service, email, fax and/or other mode of transmission as Purchaser and Vendor may from time to time agree.
1.7 "Unemployment Insurance" shall mean the contribution required of Vendor, as an employer, in respect of, and measured by, the wages of its employees (or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation.
1.8 "National Purchasing Partners" or "(NPP)" is a subsidiary of two nonprofit health care systems.
The Government Division of NPP, hereinafter referred to as "NPPGov", provides group purchasing marketing and administrative support for governmental entities within the membership. NPPGov's membership includes participating public entities across North America.
1.9 "Lead Contracting Agency" shall mean the LEAGUE OF OREGON CITIES, which is the governmental entity that issued the Request for Proposal and awarded this resulting Master Price Agreement.
1.10 "Participating Agencies" shall mean members of National Purchasing Partners for which Vendor has agreed to extend the terms of this Master Price Agreement pursuant to Article 2.6 and Attachment C herein. For purposes of cooperative procurement, "Participating Agency" shall be considered "Purchaser" under the terms of this Agreement.
1.11 "Party" and "Parties" shall mean the Purchaser and Vendor individually and collectively as applicable.
ARTICLE 2 - AGREEMENT TO SELL
2.1 Vendor hereby agrees to sell to Purchaser such Products and Services as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products and Services ordered by Purchaser by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement.
2.2 Vendor may add additional products and services to the contract provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to the percentage discount for other similar products. Vendor may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement.
Vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause.
All Purchase Orders issued by Purchaser to Vendor for Products during the term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. The Vendor retains authority to negotiate above and beyond the terms of this Agreement to meet the Purchaser or Vendor contract requirements. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Vendor, the provisions of this Agreement shall 2 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08 govern. No other terms and conditions, including, but not limited to, those contained in Vendor's standard printed terms and conditions, on Vendor's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the Parties.
2.4 Notwithstanding any other provision of this Agreement to the contrary, the Lead Contracting Agency shall have no obligation to order or purchase any Products and Services hereunder and the placement of any Purchase Order shall be in the sole discretion of the Participating Agencies. This Agreement is not exclusive. Vendor expressly acknowledges and agrees that Purchaser may purchase at its sole discretion, Products and Services that are identical or similar to the Products and Services described in this Agreement from any third party.
2.5 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority:
(i) This Agreement;
(ii) The RFP;
(iii) Vendor's Proposal;
2.6 Extension of contract terms to Participating Agencies:
2.6.1 Vendor agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to Participating Agencies, that have executed an Intergovernmental Cooperative Purchasing Agreement ("IGA") as may be required by each Participating Agency's local laws and regulations, in accordance with Attachment C. Each Participating Agency will be exclusively responsible for and deal directly with Vendor on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products and Services in accordance with the terms and conditions of this Agreement as if it were "Purchaser" hereunder. Any disputes between a Participating Agency and Vendor will be resolved directly between them under and in accordance with the laws of the State in which the Participating Agency exists. Pursuant to the IGA, the Lead Contracting Agency shall not incur any liability as a result of the access and utilization of this Agreement by other Participating Agencies.
2.6.2 This Solicitation meets the public contracting requirements of the Lead Contracting Agency and may not be appropriate under or meet Participating Agencies' procurement laws.
Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
2.6.3 Vendor acknowledges execution of a Vendor Administration Fee Agreement with NPPGov, pursuant to the terms of the RFP.
2.7 Oregon Public Agencies are prohibited from use of Products and Services offered under this Agreement that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service's Procurement List ("Procurement List") pursuant to ORS 279.835-.855.
See www.OregonRehabilitation.org/qrf for more information. Vendor shall not sell products and services identified on the Procurement List (e.g., reconditioned toner cartridges) to Purchaser or Participating Agencies within the state of Oregon.
3 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08 ARTICLE 3 - TERM AND TERMINATION
3.1 The initial contract term shall be for three (3) calendar years from the Effective Date of this Agreement ("Initial Term"). Upon termination of the original three (3) year term, this Agreement shall automatically extend for up to three (3) successive one (1) year periods; (each a "Renewal Term"); provided, however, that the Lead Contracting Agency and/or the Vendor may opt to decline extension of the MPA by providing notification in writing at least thirty (30) calendar days prior to the annual automatic extension anniversary of the Initial Term.
3.2 Either Vendor or the Lead Contracting Agency may terminate this Agreement by written notice to the other party if the other Party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non-breaching party.
ARTICLE 4 - PRICING, INVOICES, PAYMENT AND DELIVERY
4.1 Purchaser shall pay Vendor for all Products and Services ordered and delivered in compliance with the terms and conditions of this Agreement at the pricing specified for each such Product and Service on Attachment A, including shipping. Unless Attachment A expressly provides otherwise, the pricing schedule set forth on Attachment A hereto shall remain fixed for the Initial Term of this Agreement; provided that manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase.
Pricing contained in Attachment A shall be extended to all NPPGov, Public Safety GPO, First Responder GPO and Law Enforcement GPO members upon execution of the IGA.
4.2 Vendor shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser's Purchase Order number, contain an itemization of amounts for Products and Services purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement. Invoices shall be addressed as directed by Purchaser.
4.3 Unless otherwise specified, Purchaser is responsible for any and all applicable sales taxes.
Attachment A or Vendor's Proposal (Attachment D) shall specify any and all other taxes and duties of any kind which Purchaser is required to pay with respect to the sale of Products and Services covered by this Agreement and all charges for packing, packaging and loading.
Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Vendor in connection with the Products and Services, including without limitation travel expenses, clerical or administrative personnel, long distance telephone charges, etc. ("Incidental Expenses").
4.5 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser.
4.6 Notwithstanding any other agreement of the Parties as to the payment of shipping/delivery costs, and subject to Attachments A, D, and F herein, Vendor shall offer delivery and/or shipping costs prepaid FOB Destination. If there are handling fees, these also shall be included in the pricing.
4.7 Unless otherwise directed by Purchaser for expedited orders, Vendor shall utilize such common carrier for the delivery of Products and Services as Vendor may select; provided, however, that for expedited orders Vendor shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Vendor for its own account or for the account of any other similarly situated customer of Vendor.
DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
4.8 Vendor shall have the risk of loss of or damage to any Products until delivery to Purchaser.
Purchaser shall have the risk of loss of or damage to the Products after delivery to Purchaser. Title to Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser's Destination.
ARTICLE 5 - INSURANCE
5.1 During the term of this Agreement, Vendor shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in Oregon and any other state or jurisdiction where Products and Services are sold hereunder. Such certificates of insurance shall be made available to the Lead Contracting Agency upon 48 hours' notice. BY SIGNING THE AGREEMENT PAGE THE VENDOR AGREES TO THIS
REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT WILL RESULT IN CANCELLATION OF THIS MASTER PRICE AGREEMENT.
5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of this Agreement is satisfactorily completed and formally accepted.
Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect the Lead Contracting Agency. The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the Lead Contracting Agency under such policies. Vendor shall be solely responsible for the deductible and/or self-insured retention and the Lead Contracting Agency, at its option, may require Vendor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
5.3 Vendor shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Vendor's employees engaged in the performance of the work or services, as well as Employer's Liability insurance. Vendor waives all rights against the Lead Contracting Agency and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Vendor pursuant to this Agreement.
5.4 Insurance required herein shall not be permitted to expire, be canceled, or materially changed without thirty days (30 days) prior written notice to the Lead Contracting Agency.
ARTICLE 6 - INDEMNIFICATION AND HOLD HARMLESS
6.1 Vendor agrees that it shall indemnify, defend and hold harmless Lead Contracting Agency, its respective officials, directors, employees, members and agents (collectively, the "Indemnitees"), from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including, without limitation, reasonable attorney's fees), suffered directly or indirectly by any of the Indemnitees to the extent of, or arising out of, (i) any breach of any covenant, representation or warranty made by Vendor in this Agreement, (i) any failure by Vendor to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii) the negligence or intentional misconduct of Vendor, any subcontractor of Vendor, or any of their respective employees or agents, (iv) any failure of Vendor, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Vendor under this Agreement or Vendor's performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, or (vii) any claim alleging that the 5 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08 Products and Services or any part thereof infringe any third party's U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Lead Contracting Agency or its officials, directors, employees, agents or contractors.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The indemnity obligations of Vendor under this Article shall survive the expiration or termination of this Agreement for two years.
6.2 LIMITATION OF LIABILITY: IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY
SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION
WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR
INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS
OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6.3 The same terms, conditions and pricing of this Agreement may be extended to government members of National Purchasing Partners, LLC. In the event the terms of this Agreement are extended to other government members, each government member (procuring party) shall be solely responsible for the ordering of Products and Services under this Agreement. A non-procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non- procuring parties or unrelated purchasing parties harmless from any liability that may arise from action or inaction of the procuring party.
ARTICLE 7 - WARRANTIES
Purchaser shall refer to Vendor's Proposal for all Vendor and manufacturer express warranties, as well as those warranties provided under Attachment B herein.
ARTICLE 8 - INSPECTION AND REJECTION
8.1 Purchaser shall have the right to inspect and test Products at any time prior to shipment, and within a reasonable time after delivery to the Purchaser's Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled.
8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order, as its exclusive remedy, Purchaser may at its option and at Vendor's sole cost and expense, elect either to (i) return any damaged, non-conforming or defective Products to Vendor for correction or replacement, or (i) require Vendor to inspect the Products and remove or replace damaged, non-conforming or defective Products with conforming Products. If Purchaser elects option (i) in the preceding sentence and Vendor fails promptly to make the necessary inspection, removal and replacement, Purchaser, at its option, may inspect the Products and Vendor shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Vendor of its warranties or other obligations under this Agreement.
8.3 The provisions of this Article shall survive the expiration or termination of this Agreement. 6 DocuSign Envelope ID: 09CCODC7-59E8-4F0D-869C-F8EA5619CA08 ARTICLE 9 - SUBSTITUTIONS
Except as otherwise permitted hereunder, Vendor may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of Purchaser.
ARTICLE 10 - COMPLIANCE WITH LAWS
10.1 Vendor agrees to comply with all Applicable Laws and at Vendor's expense, secure and maintain in full force during the term of this Agreement, all licenses, permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser's request, Vendor shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations, registrations and certificates.
10.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser's execution of this Agreement or performance of its obligations hereunder.
ARTICLE 11 - PUBLICITY / CONFIDENTIALITY
11.1 No news releases, public announcements, advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the Parties. Neither Party shall in any advertising, sales materials or in any other way use any of the names or logos of the other Party without the prior written approval of the other Party.
11.2 Any knowledge or information which Vendor or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products and Services covered by this Agreement shall not, unless otherwise designated by Vendor, be deemed to be confidential or proprietary information, and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement.
ARTICLE 12 - RIGHT TO AUDIT
Subject to Vendor's reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Vendor, during normal business hours, audit the books, records and accounts of Vendor to the extent that such books, records and accounts pertain to sale of any Products and Services hereunder or otherwise relate to the performance of this Agreement by Vendor. Vendor shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. The Purchaser's right to audit under this Article 12 and Purchaser's rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination.
ARTICLE 13 - REMEDIES
Except as otherwise provided herein, any right or remedy of Vendor or Purchaser set forth in this Agreement shall not be exclusive, and, in addition thereto, Vendor and Purchaser shall have all rights and remedies under Applicable Law, including without limitation, equitable relief. The provisions of this Article shall survive the expiration or termination of this Agreement. 7 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08 ARTICLE 14 - RELATIONSHIP OF PARTIES
Vendor is an independent contractor and is not an agent, servant, employee, legal representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Vendor and Purchaser. Neither Party has the power or authority to bind or commit the other.
ARTICLE 15 - NOTICES
All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below:
If to Lead Contracting Agency:
LEAGUE OF OREGON CITIES
1201 Court St. NE
Suite 200
Salem OR 97301
ATTN: Jamie Johnson-Davis
Email: [email protected]
If to Vendor:
CASCADE FIRE EQUIPMENT COMPANY
P.O. Box 4248
Medford, OR 97501
ATTN: Jim Albright
Email: [email protected]
Either Party may change its notice address by giving the other Party written notice of such change in the manner specified above.
ARTICLE 16 - FORCE MAJEURE
Except for Purchaser's obligation to pay for Products and Services delivered, delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or non- performance is caused by force majeure. For purposes of this Agreement, "force majeure" shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either Party hereto, including without limitation, fire, flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble, accident, riot, acts of governmental authority (including, without limitation, acts based on laws or regulations now in existence as well as those enacted in the future), acts of nature, and delays or failure in obtaining raw materials, supplies or transportation. A Party affected by force majeure shall promptly provide notice to the other, explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance.
8 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08 ARTICLE 17 - WAIVER
No delay or failure by either Party to exercise any right, remedy or power herein shall impair such Party's right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving Party and then only to the extent expressly set forth in such writing.
ARTICLE 18 - PARTIES BOUND; ASSIGNMENT
This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the Parties hereto, but it may not be assigned in whole or in part by Vendor without prior written notice to Purchaser which shall not be unreasonably withheld or delayed.
ARTICLE 19 - SEVERABILITY
To the extent possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under Applicable Law. If any provision of this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the Parties shall be construed and enforced accordingly.
ARTICLE 20 - INCORPORATION; ENTIRE AGREEMENT
20.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Vendor's Proposal, the provisions shall be interpreted, to the extent possible, as if they do not conflict. If such an interpretation is not possible, the provisions set forth in the main body of this Agreement shall control.
20.2 This Agreement (including Attachments and Contract Documents hereto) constitutes the entire Agreement of the Parties relating to the subject matter hereof and supersedes any and all prior written and oral agreements or understandings relating to such subject matter.
ARTICLE 21 - HEADINGS
Headings used in this Agreement are for convenience of reference only and shall in no way be used to construe or limit the provisions set forth in this Agreement.
ARTICLE 22 - MODIFICATIONS
This Agreement may be modified or amended only in writing executed by Vendor and the Lead Contracting Agency. The Lead Contracting Agency and each Participating Agency contracting hereunder acknowledge and agree that any agreement entered into in connection with any Purchase Order hereunder shall constitute a modification of this Agreement as between the Vendor and the Participating Agency. Any modification of this Agreement as between Vendor and any Participating Agency shall not be deemed a modification of this Agreement for the benefit of the Lead Contracting Agency or any other Participating Agency.
9 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08 ARTICLE 23 - GOVERNING LAW
This Agreement shall be governed by and interpreted in accordance with the laws of the State of Oregon or in the case of a Participating Agency's use of this Agreement, the laws of the State in which the Participating Agency exists, without regard to its choice of law provisions.
ARTICLE 24 - COUNTERPARTS
This Agreement may be executed in counterparts all of which together shall constitute one and the same Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year last written below.
PURCHASER:
- DocuSigned by:
- - 0c
Signature:
Printed Name: Mike Cully
Title: Executive Director
LEAGUE OF OREGON CITIES
3/24/2020
Dated:
VENDOR:
•DocuSigned by:
Sim Albright
Signature:
Printed Name: Jim Albright
Title:_SALES MANAGER
Cascade Fire Equipment Company
Dated: 3/25/2020
10 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
ATTACHMENT A
to Master Price Agreement by and between VENDOR and PURCHASER.
PRODUCTS, SERVICES, SPECIFICATIONS AND PRICES
FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)
Product Category Percentage (%) off
List Price*
(OR fixed price if %
off pricing is not
available)
Fire (Firefighter) Turnouts or Turnout Gear 25%
Wildland Fire Fighting Protective Gear 10%
EMS & General Fire Garments
• Technical Rescue
Urban Search and Rescue -
• Emergency Medical Operations Protective Ensembles
• Station Wear 15%
Helmets 25%
Gloves 15%
Boots 15%
Accessories 15%
Protective Garment Laundry Machines
• Extractors
• Decontamination chemicals
Maintenance & Cleaning Services
Other
Pricing contained in this Attachment A shall be extended to all NPPGov members upon execution of the Intergovernmental Agreement.
1 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
ATTACHMENT B
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL SELLER WARRANTIES
To the extent possible, Vendor will make available all warranties from third party manufacturers of Products not manufactured by Vendor, as well as any warranties identified in this Agreement and Vendor's Proposal. 12 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
ATTACHMENT C
to Master Price Agreement by and between VENDOR and PURCHASER.
PARTICIPATING AGENCIES
The Lead Contracting Agency in cooperation with National Purchasing Partners (NPPGov) entered into this Agreement on behalf of other government agencies that desire to access this Agreement to purchase Products and Services. Vendor must work directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders, contractual disputes, invoicing, and payment. The Lead Contracting Agency shall not be held liable for any costs, damages, etc., incurred by any Participating Agency.
Any subsequent contract entered into between Vendor and any Participating Agency shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is directed to execute an Intergovernmental Cooperative Purchasing Agreement ("IGA"), as set forth on the NPPGov web site, www.nppgov.com. The IGA allows the Participating Agency to purchase Products and Services from the Vendor in accordance with each Participating Agency's legal requirements as if it were the "Purchaser" hereunder. 13 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
ATTACHMENT D
to Master Price Agreement by and between VENDOR and PURCHASER.
Vendor's Proposal
(The Vendor's Proposal is not attached hereto.)
(The Vendor's Proposal is incorporated by reference herein.) 14 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
ATTACHMENT E
to Master Price Agreement by and between VENDOR and PURCHASER.
Purchaser's Request for Proposal
(The Purchaser's Request for Proposal is not attached hereto.) (The Purchaser's Request for Proposal is incorporated by reference herein.) 15 DocuSign Envelope ID: 09CC0DC7-59E8-4F0D-869C-F8EA5619CA08
ATTACHMENT F
to Master Price Agreement by and between VENDOR and PURCHASER.
ADDITIONAL VENDOR TERMS OF PURCHASE, IF ANY.
16 Docu Sign
• SECURED
Certificate Of Completion
Envelope Id: 09CC0DC759E84F0D869CF8EA5619CA08 Status: Completed Subject: RFP 1915 LOC & Cascade Fire Agreement
Source Envelope:
Document Pages: 16 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Bill DeMars
AutoNav: Enabled 1100 Olive Way
Envelopeld Stamping: Enabled Suite 1020
Time Zone: (UTC-08:00) Pacific Time (US & Canada) Seattle, WA 98101 [email protected]
IP Address: 162.248.184.11
Record Tracking
Status: Original Holder: Bill DeMars Location: DocuSign 3/24/2020 4:46:07 PM [email protected]
Signer Events Signature Timestamp
Jim Albright -Docusigned by: Sent: 3/24/2020 4:57:20 PM [email protected] Jim Albrigut Viewed: 3/25/2020 10:35:41 AM - C9380845984F480
Security Level: Email, Account Authentication Signed: 3/25/2020 10:36:40 AM (None)
Signature Adoption: Pre-selected Style
Using IP Address: 207.55.226.14
Electronic Record and Signature Disclosure:
Accepted: 3/25/2020 10:35:41 AM
ID: 60f6fe93-00e8-411d-948b-02ae71721869
Mike Cully igned by. Sent: 3/24/2020 4:57:20 PM
[email protected] Viewed: 3/24/2020 5:52:26 PM
- 38C546F8869143E
Executive Director Signed: 3/24/2020 5:52:39 PM
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 71.63.237.219
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted: 3/24/2020 5:52:26 PM
ID: 3a894163-a9a0-4750-a743-e04c1053bad0
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/24/20204:57:20 PM
Certified Delivered Security Checked 3/25/2020 10:35:41 AM Signing Complete Security Checked 3/25/2020 10:36:40 AM Completed Security Checked 3/25/2020 10:36:40 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 3/10/2016 2:06:46 PM Parties agreed to: Jim Albright, Mike Cully
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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Server must enable HTTP 1.1 settings via
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LEAGUE OF OREGON CITIES
Fire Fighter Personal Protective Equipment Solicitation Synopsis Solicitation No. 1915
Intent
The League of Oregon Cities (LOC) served as Lead Agency to solicit proposals for Fire Fighter Personal Protective Equipment. LOC works in cooperation with National Purchasing Partners "NPP" and its Government Division dba NPPGov, dba Public Safety GPO and dba Law Enforcement GPO (collectively hereinafter "NPPGov"), to service the LOC and NPPGov membership. The published Request for Proposal (RFP) contained provisions that permitted all members of LOC and NGov throughout the nation to "piggy-back" off the resulting Master Price Agreement.
Determination for issuing RFP vs. Sealed Bid
LOC has determined that it is advantageous for LOC to procure Fire Fighter Personal Protective Equipment using a secure competitive RFP process evaluated based on "best value" rather than sealed bidding. Sealed bidding limits evaluation of offers solely to compliance with the requirements, provides no opportunity to compare the product and service offerings among the vendors, and uses price as the predominate deciding factor. Such limitations prevent LOC from awarding the most advantageous contracts) for LOC and its members.
Procedure
LOC issued an RFP (1915) on November 12th, 2019.
The RFP was published in the Daily Journal of Commerce on November 11th, 2019.
The RFP was published in USA Today on November 12th, 2019.
The RFP closed on January 24th, 2020.
The RFP was awarded on February 21$t, 2020.
The RFP was posted to the following web sites: www.nppgov.com, www.orcities.org and www.findrfp.com
The text of the published notice of solicitation is as follows:
LEAGUE OF OREGON CITIES
(LOC)
NOTICE OF SOLICITATION
LOC intends to enter into a master
price agreement for the procurement of
the following products and services to
LOC members and available to all
members of the national cooperative
purchasing program National Purchasing
Partners, LLC (*NPPGov*)
Fire Fighting Equipment #1910
Fire Fighter Personal Protection
Equipment (PPE) #1915
Fire Fighter Self Contained
Breathing Apparatus (SCBA) #1920
Commercial Grade Office, Lounge &
Reception Area Furniture $1930
Responses Due 5:00 pm
January 24th, 2020
Fire Apparatus $1905
Public Safety Medical Supplies,
Equipment & Monitors #1935
Electrical Products & Lighting
Equipment #1925
Responses Due 5:00 pm February
11th, 2020
For information or a copy of the
Request for Proposal, contact LOC
Procurement Specialist at 503-588-6550,
[email protected] or download at
www.orcities.org
Published Nov. 11, 2019. 11814361
LOC received a proposal (s) from the following vendor (s):
1. Cascade Fire
2. Curtis
3. LION
4. MES
5. NAFECO
6. Ten-8
7. Veridian
A copy of the log for proposals received is attached hereto.
Proposals were evaluated by LOC based on the criteria contained in the RFP and selected the following successful proposers):
1. Cascade Fire
2. Curtis
3. LION
4. MES
5. NAFECO
6. Ten-8
7. Veridian
Evaluation
The evaluation was based on the following criteria as described in the RFP (weighted):
Component Evaluated Weight
Pricing: Product price and discounts proposed included favorable pricing for cooperative purchasing.
Shipping conditions. 25
PPW Section 7.0 and Pricing structure.
Product Line (Score only categories proposed): Breadth, variety, quality of product line and innovation of products. Warranty availability. 15 PPW Section 9.0.
Marketing: Marketing plan to promote the resulting contractual agreement and ability to incorporate use of agreement in their sales system throughout indicated coverage region. Willingness to allow training of salesforce.
PPW Section 4.0.
Customer Service: Support dedicated to Participating Agencies. Ability to meet promised delivery timelines. Additional services offered.
Conduct e-commerce.
PPW Sub-Sections 2.3 & 2.4 and Section 6.0.
Proven Experience: Success in providing products and services in a timely manner.
Years in business, references and reputation. Experience with cooperative purchasing.
PPW Sub-Section 1.2.
Coverage: Ability to provide products and services for indicated coverage region including distribution, retail & service facilities, coordination of manufacturer and distribution, and staff availability. Clearly states distribution model and provides dealer list if applicable.
PPW Section 3.0 and Exhibit 1.
Conformance: Completeness of proposal and the degree to which the Proposer esponded to the terms and all requirements and specifications of the RFP. Follower he response format and content, was clear and easily understood. Provided Term' 5 and Condition's, if applicable.
PPW Section 8.0 and 4.5 of RFP.
TOTAL 100
Pricing Structure
Cascade Fire: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Curtis: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
LION: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
NAFECO: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Ten-8: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Veridian: Proposer provided a discount off list price. See Price List Attachment in the resulting Master Price Agreement.
Additional Information
National Purchasing Partners Bruce Busch, Senior VP
1100 Olive Way [email protected]
Suite #1020 (206) 515-5439
Seattle, WA 98101 www.nppgovernment.com
AFFIDAVIT OF MAILING
STATE OF Oregon
SS.
COUNTY OF Marion
1, Mike Cully, being first duly sworn on oath, depose and state that I am a Contract Manager for League of Oregon Cities, a government entity performing public procurement functions. On this
12. day of November, 2019, I caused to be deposited in the United States mail at Salem, Marion County, Oregon, with first class postage prepaid, one each copy of the attached NOTICE OF SOLICITATION for the MASTER AGREEMENT FOR FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) to the following addresses:
L.N. Curtis and Son MES
Attn: Seth Cosans Ten-8 Fire Equipment, Inc.
Attn: Nick Lawrence Attn: Cindy Morgan
1800 Peralta Street 7 Poverty Road
85H Bennett Square 2904 59t Ave. Dr. E.
Oakland, CA 94067 Southbury, CT 06488 Bradenton, FL 34203 Hughes Fire Municipal Equipment Company, LLC NAFECO
Attn: Rex Hughes Attn: Mathew Fenneman Attn: Ronald Woodall 910 Shelley St. 134 E. 3rd. St. 1515 West Moulton St
Springfield, OR 97477 Tifton, GA 31794 Decatur, AL 35601 HAIX
Unimac Veridian
Attn: Sandy Longarzo
Attn: Philip Lapenta Attn: Doug Daffier
2320 Fortune Drive
PO Box 990 Shepard Street 2710 W. Milwaukee St.
Ripon, WI 54971 Suite 120
Lexington, Ky 40509 Spencer, IA 51301
Draeger
Attn: George Ballance GearGrid
7256 S. Sam Houston W. Pkwy Attn: Jeff Anderson
Suite 100 670 S.W. 15h St.
Houston, TX 77085 Forest Lake, Mn 55025
_D C
Mike Cully
SUBSCRIBED AND SWORN TO before me this 12 day of Navember, 2019 by Mike Cully.
OFFICIAL STAMP
JENNIFER CYPERT posing a Scle ale of Oregon Residing at
NOTARY PUBLIC-OREGON
COMMISSION NO. 964506 My commission expires: 7111/21
MY COMMISSION EXPIRES JULY 11 2021
AFFIDAVIT OF PUBLICATION
МАКЕ П.
OFFICIAL
*DIC PUBLIC NOTICE
DJC
921 S.W. Washington St. Suite 210 / Portland, OR 97205-2810 (503) 226-1311
STATE OF OREGON, COUNTY OF MULTNOMAH-SS
1, Michelle Ropp, being first duly swom, depose and say that I am a Principal Clerk of the Daily Journal of Commerce, a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and 193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that the Goods and Services notice described as
Case Number: NOT PROVIDED
FIRE FIGHTING EQUIPMENT
League of Oregon Cities; Bid Location Salem, OR, Marion County; a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 1 time(s) in the following issues:
11/11/2019
LEAGUE OF OREGON CITIES
(LOC)
NOTICE OF SOLICITATION
LOC intends to enter into a master
price agreement for the procurement of
the following products and services to
State of Oregon LOC members and available to
all
County of Multnomah members of the national cooperative purchasing program National Purchasing
Partners, LLC ("NPPGov*)
Fire Fighting Egulpment #1911
SIGNED OR ATTESTED BEFORE ME ire Fighter Personal Protectior Equipment (PPE) #1915
ON THE 11th DAY OF November, 2019 Fire Fighter Self Contained Breathing Apparatus (SCBA) #1920
Commercial Grade Office, Lounge &
Reception Area Furniture #1930
Mikadh Ou Responses Due 5:00 pm
January 24th, 2020
Michelle Ropp Fire Apparatus #1905
Public Safety Medical Supplies,
Selal Equipment & Monitors #1935
Tarava Electrical Products & Lighting
Equipment #1925
Responses Due 5:00 pm February
11th, 2020
Notary Public-State of Oregon For information or a copy of the Request for Proposal, contact LOC
Procurement Specialist at 503-588-6550,
[email protected] or download at
www.orcities.org
Published Nov. 11. 2010 11814361
OFFICIAL STAMP
SELAH MICHELE FARMER
NOTARY PUBLIC - OREGON
COMMISSION NO. 959961
MY COMMISSION EXPIRES FEBRUARY 27, 2021
Jeanine Hussak Order No.: 11814361
League of Oregon Cities Client Reference No:
1201 Court St NE Ste 200
Salem, OR 97301-4194
russell
MCA 0 johns
NI BOC
WOSB CEmiro
January 13, 2020
To Whom It May Concern:
I am a duly authorized representative of MCA Russell Johns Associates LLC, a company handling the advertising matters for USA Today, a daily newspaper distributed within the United States.
A public notice was placed by Public Procurement Authority and was published in said newspaper within the Marketplace section of the USA Today daily edition on November 12, 2019.
Kin Ridgende,
Kim Ridgeway
Professionals Department Manager
State of Florida
County of Pinellas
On this Ls# day of January attest that the attached document is a true, exact, complete, and unattered tearsheet.
Cante C that
Notal CAMIKA C. WINTER
Notary Public, State of Florida
My Comm. Expires Apr. 16, 2022
No. GG 208003
Russell Johns Associates 17110 Gunn Hwy, Odessa Florida 33556 To view more Classified listings
MARKETPLACE TODAY visit: www.classifieds.usatoday.com
For advertising information: 1.800.397.0070 www.russelljohns.com/usat
NOTICES PUBLIC NOTICE AUTO BUSINESS MARKETPLACE HEALTH / FITNESS
ANTIQUE CLASSICS OPPORTUNITIES NOVELTY INVOKANA MEDICATION PUBLIC NOTICE Pioneer Electric
WARNING
League of Oregon Cooperative Inc., Wanted Old Foreign https://brooklynnovelties.com/ Help Families ATTENTION THIS IS AN EMPORTANT VESSAGE FOR Cities (LOC) Ulysses, KS. seeks qualified Project Cars! NOTICE OF SOLICITATION Save Thousands Novelty products at low prices! power line contractor to Any old foreign cars/Any Con MOXIVED TA FURTHERDARSES NAY LOC intends to enter into a complete RUS specified Porsche, Jaguar, Mercedes. Rols on College In the tradition of Christmas, we will be giving master orice agreement for the
rebuild of approx. 195 miles Royce. Ferrari and more. Fast and away a product with every order as supplies last. products and services to LOC of winter storm damage Easy tran • Work from home nembers and available to Find us on Facebook at: Guy From Brooklyn LEGS AND TOES FYOU CRY to power lines and Call 703-832-2202 • B2B Big-ticket Sales HAVE TAKEN THE PRES all members of the national
cooperative purchasing additional repair work.
• High Profit Margins
program National Purchasing BUSINESS HEALTH / FITNESS
Proposal documents • All digital YOU MUST CALL US NOW:
Fire Fighting Equipment are available at:
• Exclusives & 50% 800-804-8248
http://pioneerelectric.coop/ BUSINESS Macular Degeneration, Cataract, Glaucoma Fire Fighter Personal Financing may be
resources/storm-restoration OPPORTUNITIES
Protection Equipment (PPE) available • How to heal without injections! BOOKS/PUBLICATIONS Bids due by 12/2/2019. • Just recased FREE guide that revals why Fire Fighter Self Contained STILL 850.781.9131 Macular Degeneration continues to increase at an Breathing Apparatus (SCBA) IN SEARCH OF alarming rate.
$1920 CHASING • Discover how STEM CELLS can help your vision STUDY THE BIBLE Commercial Grade Office. INVESTMENTS For FREE 8-lesson course _ounge & Reception Are Attention Diabetics! MONEY? 1-800-430-9328 www.USAEyeReport.com Church of Christ, Box 8453, Fall:
Furniture #1930
Edward Kondret, MD board Certilird Ophthalmologs
Responses Due 5:00 pm NO More Finger Pricking Copy us. www.gracewords.org January 24th, 2020 Get Your New GCM Devices Newcomers doing better than 20% APR 530 K in their first month!
Fire Apparatus #1905 Covered by Medicare PAID &
Public Safety Medical (must test/inject 4+ x a day) TooDamnEasy.com Equipment & Referral ID MA80659 INSURED
855-629-5927 GET NOTICED! Place your
Direc Markeine Cor
Electrical Products & You Hold the Title advertisement in Lighting Equipment #1925 P&l Paid Monthly
Responses due 5:00 pm Advertise in USA TODAY's USA TODAY's February 11th, 2020 $45k Investment
SUCCESSFUL ADVERTISEMENTS $66k Return Marketplace! Marketplace! For information or a copy of the
start with USA TODAY Marketplace Short Term To advertise, call:
Call: 1-800-397-0070
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or oownload al www.orcibes.org Call: 1-800-397-0070
NOTICE OF SOLICITATION
LEAGUE OF OREGON CITIES
RFP NUMBER 1915
SOLICITATION FOR: FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) Notice is hereby given that the LEAGUE OF OREGON CITIES will accept sealed proposals for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) at the address listed below, until 5:00 PM PST on JANUARY 24TH, 2020. Those proposals will be for the LEAGUE OF OREGON CITIES and members of National Purchasing Partners Government Division ("NGov") across the nation, including but not limited to governmental units incorporated by "ATTACHMENT H" of the Request for Proposal (RFP), WIPHE members identified in "ATTACHMENT G" of the RFP, as well as government units in all other states (collectively, "Participating Agencies"). Significant sales potential exists because the resulting Master Price Agreement for national proposers will include piggy backing language that permits use of the Master Price Agreement nationwide which may allow Participating Agencies to forego duplicating the formal solicitation process and expend staff resources and funds.
All Proposals must be signed, sealed and addressed to:
Mailing Address:
LOC PUBLIC "FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) RFP" #1915
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
All Proposals must clearly state RFP #1915 and Proposing company's full name on the OUTERMOST packaging.
NOTE: THE LEAGUE OF OREGON CITIES WILL NOT ACCEPT PROPOSAL ENVELOPES WITH INSUFFICIENT POSTAGE.
INQUIRIES:
LOC "FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) RFP" #1915
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
[email protected]
The solicitation documents may be reviewed at the office address listed above.
NOTE: NOTICES OF SOLICITATION WILL BE PUBLISHED IN THE OREGON DAILY JOURNAL OF COMMERCE AND THE USA TODAY.
IMPORTANT
PLEASE READ BEFORE SUBMITTING YOUR PROPOSAL
SOLICITATIONS FOR: FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)
1.0 INTENT:
1.1 GENERAL INTENT
The LEAGUE OF OREGON CITIES ("LOC") serves as the "Lead Contracting Agency" for this solicitation on behalf of its members, and as authorized by the LOC Intergovernmental Agreement, which is an agreement for intergovernmental cooperation among select local Oregon governments and recognized under ORS Chapter 190. LOC, in association with the members of National Purchasing Partners, LLC dba NPPGov (hereinafter referred to as "NPPGov"), comprises a cooperative procurement group. NPPGov membership includes government entities, non-profit organizations across the nation, members of Public Safety GPO, First Responders GPO, and Law Enforcement GPO, Hawaii, and Oregon local government units (ATTACHMENT H), and WIPHE members (ATTACHMENT G), as well as all other government units in all other states, as authorized under the terms of the Intergovernmental Cooperative Purchasing Agreement executed by all Lead Contracting and Participating Agencies (the foregoing list of entities hereinafter referred to as "Participating Agencies"). This procurement group is soliciting proposals from qualified companies (hereinafter referred to as "Proposer") to enter into a Master Price Agreement for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE).
The intent of this Interstate Cooperative Procurement Solicitation (hereinafter referred to as "Solicitation" or "RFP") is to invite Proposers to submit a competitive pricing proposal offering FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) to LOC, which will then be made available to NPPGov members locally and nationwide; to reduce expenses by eliminating multiple requests for proposals and multiple responses by Vendors; and to obtain discounted pricing through volume purchasing. Significant sales potential exists because the Master Price Agreement will be used nationwide which may allow Participating Agencies to forego duplicating the formal solicitation process and expend staff resources.
Preferably, the successful Proposer will provide its entire catalog of products and/or services in order that Participating Agencies who wish to access the Master Price Agreement may order a broad range of goods and services as needed.
With the exception of successful local Proposers) capable of servicing LOC and Participating Agencies within the state of Oregon, successful Proposers) should have a strong national presence for FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) for use by government agencies nationwide.
This Solicitation meets Oregon public contracting requirements (ORS 279A et. seq.) and may not be appropriate under or meet Participating Agencies' procurement laws. Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements.
1.2 POTENTIAL MARKET
The LOC is publishing this RFP to create publicly awarded contracts for use by its members, which may also benefit the thousands of fellow members of NPPGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO. These are nationwide programs representing member government agencies in all 50 states. We encourage each Proposer's response to be a collaborative effort including manufacturer and distributor (when they are not the same company) to ensure nationwide contract utilization.
Proposer's response should also take into consideration the considerable market potential for this Solicitation. Because the successful proposal will be incorporated into a nationwide cooperative procurement program including tens of thousands of state, local government and non-profit participants from all 50 states, the LOC believes that contracts created from this Solicitation will provide vendors with a significant market advantage. Members of NGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO and current vendors who participate in the program indicate the ability to shorten the sale cycle by eliminating the need to complete individual RFP processes is a significant advantage to participation.
The LOC believes that participation in the NGov purchasing program benefits both its Participating Agencies and successful Proposers. NPPGov engages with successful proposers who complete the Vendor Administration Agreement through a marketing and sales partnership. This partnership includes (but is not limited to) contract promotion to members, contract administration support to potential customers and live customer phone support.
1.3 REQUIREMENTS
1.3.1 The RFP and resulting Master Price Agreement are anticipated for use by the LOC's government members, as well as other Participating Agencies across the nation. The LOC has entered into an Intergovernmental (interlocal Cooperative Purchasing Agreement with other Participating Agencies for the purpose of obtaining Master Price Agreements with various vendors. Interlocal cooperative purchasing agreements allow Participating Agencies to make purchases at the LOC's accepted proposal price, terms and conditions, provided that the Participating Agency has satisfied all of its local and state cooperative procurement requirements. By submitting a proposal, the Proposers) agrees to make the same proposal terms and price, exclusive of any possible rebates, incentives, freight and transportation fees, available to other Participating Agencies. The LOC and NPPGov will not incur any direct liability with respect to specifications, delivery, payment, or any other aspect of purchases by such Participating Agencies or nonprofit institutions. The Intergovernmental Cooperative Purchasing Agreement is incorporated by reference herein and is available upon request — See Attachment A.
The successful Proposer must work directly with the Participating Agencies concerning the placement of orders, disputes, invoicing and payment. The LOC and NPPGov shall not be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any Participating Agency. Successful Proposers must comply with the state and local laws, rules and regulations in each state and locality where the product or service is provided.
1.3.2 Each Participating Agency shall execute a Participating Agency Endorsement and Authorization included in the Intergovernmental Cooperative Purchasing Agreement. While the terms of the Master Price Agreement shall govern the general pricing terms, each Participating Agency may request modification of the Master Price Agreement in accordance with each Participating Agency's state and/or local purchasing laws, rules, regulations and procedures, provided said modifications are not material changes. Each Participating Agency may, at its discretion, and upon written agreement by the Participating Agency and Successful Proposer, request additional legal and procedural provisions not included herein that the successful Proposer must adhere to if it wishes to conduct business with said Participating Agency using the Master Price Agreement.
1.3.3 NPPGov, Public Safety GPO, First Responders GPO, and Law Enforcement GPO provide vendor exposure/marketing and contract utilization support for the successful Proposer's products and services. Successful Proposers servicing the awarded contract to Participating Agencies shall pay a Contract Administration Fee representing 2% percent of actual net sales under the Master Price Agreement as established in the NPPGov Vendor Administration Agreement (available upon request). Administration fee may not be listed or charged as a separate line item to users of the contract. The value of trade-ins or rebates shall not affect the amount of the administration fee paid to NPPGov.
1.4 MULTIPLE AWARDS
Multiple awards may be granted to meet the requirements of this Solicitation provided that such awards are differentiated by product make and model, service, and/or distribution regions and capabilities of the successful Proposers. Specifically, the LOC may award separate contracts to Proposers in order to cover all local and national geographical markets, electronic purchasing capabilities, and products and services identified in this Request for Proposal, as well as the diverse and large number of Participating Agencies.
The award of multiple contracts is to be determined upon receipt and review of all proposals, and based upon the general criteria provided herein. The LOC may solicit proposals from local qualified companies with or without a national presence provided that the successful Proposer is able to provide the LOC with the products and services requested. Multiple awards will ensure fulfillment of current and future requirements of the diverse and large number of Participating Agencies. In the event a local Proposer with no national distribution capabilities best meets the proposal selection criteria, multiple local and nationwide responsive proposals may be awarded simultaneously in the best interests of local commerce, compliance with local laws, and the Participating Agencies nationwide.
Proposers should be able to serve the needs of Participating Agencies on a national basis. However, this requirement shall not exclude local Proposers without a national presence that are capable of meeting the requirements of the LOC within the state of Oregon.
1.5 CONTRACT USAGE
The actual utilization of any Master Price Agreement will be at the sole discretion of LOC and the other Participating Agencies. It is the intent of this Request for Proposal and resulting Master Price Agreement that Participating Agencies may buy directly from Successful Proposers without the need for further solicitation. However, Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements as well as the need of further notice prior to utilizing the Master Price Agreement
1.6 BACKGROUND OF NPPGov
NPPGov, owned by two non-profit healthcare organizations, provides group purchasing opportunities and purchasing administrative support for governmental entities and nonprofit institutions within its membership. NPPGov's membership includes participating public and nonprofit entities across North America.
1.7 EQUAL OPPORTUNITY
The LOC encourages Minority and Women-owned Small Business Proposers to submit proposals.
1.8 QUALIFIED REHABILITATION FACILITIES
Oregon Public Agencies are prohibited from use of products and services offered under this contract that are already provided by qualified nonprofit agencies for disabled individuals as listed on the Department of Administrative Service's Procurement List pursuant to ORS 279.835 ORS 279.855. Please se www.OregonRehabilitation.org/arf for more information
2.0 SCOPE OF WORK:
2.1 REQUIREMENTS OF PROPOSERS SUBMITTING A RESPONSE:
Proposers must present clear and concise evidence indicating Proposer's ability to comply with the requirements stated herein and to provide and deliver the specified products and services to Participating Agencies.
2.1.1 PROPOSER COMMITMENTS
Each Proposer is required to commit to low pricing, and accurate and timely reporting to NPPGov pursuant to the reporting requirements identified in the NPPGov Vendor Administration Agreement (available upon request). In addition, successful Proposer(s) with a national presence must commit to marketing of the Master Price Agreement nationwide and that the sales force will be trained, engaged and committed to offering NPPGov pricing to member government agencies nationwide, including the opportunity for NPPGov to train the Vendor sales staff.
2.1.2 PROPOSERS MUST COMPLETE "ATTACHMENT B" - PROPOSER PROFILE WORKBOOK".
2.2 PRODUCTS AND SERVICES:
2.2.1 Provide a description of the FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) offered as set forth in ATTACHMENT C. The primary objective is for the Proposers) to provide the Proposers)'s entire catalog of products and services ("catalog discount") that are responsive to this RFP so that Participating Agencies may order a broad range of products and services as appropriate for their needs. Anticipated future models and related products/services that may be offered during the term of the resulting Master Price Agreement should also be in included in Vendor's Proposal.
2.2.2 All products offered must be new, unused and the most current product lines, unless otherwise clearly identified as remanufactured goods.
2.2.3 Describe any special programs that Proposer offers that shall improve the ability of the Participating Agencies to access the products, such as retail store availability, expedited delivery intervals, item sourcing, or other unique plans and services.
2.2.4 Additional Benefits: Proposer shall identify any other added value it offers to the LEAGUE OF OREGON CITIES ("LOC") and Participating Agencies (e.g. convenience cards, individual/member discounts, additional admin fee, etc.)
2.3 PRICING:
2.3.1 Pricing for the products and services may be based on "ATTACHMENT D" - PRICING SCHEDULE as follows:
A A fixed percentage (%) off marked price based on the Proposer's catalog or retail store price for each CATEGORY specified in ATTACHMENT D- PRICING SCHEDULE.
Proposer shall identify the catalog used.
Option (A) is preferred. If option (A) is not feasible proposer may use option (B) provided Proposer includes a justification.
B Alternatively, contract pricing may be based upon fixed prices (contingencies for economic price adjustments must be identified in the proposal), or a combination fixed percentage off and firm fixed prices. Proposer may offer additional discounts to LOC and Participating Agencies based on volume.
If proposers are responding with option "B", proposers may request price increases based on manufacturer costs, cost of labor and/or materials that must be supported by appropriate documentation. If LOC agrees to the price modification, LOC may approve in writing, including electronic mail, without the need for a written amendment to the Master Price Agreement.
2.3.2 Proposers may also add additional products and services provided that any additions reasonably fall within the intent of the original RFP specifications. Pricing on additions shall be equivalent to the percentage discount for other similar products. Proposer may provide a web-link with current product listings, which may be updated periodically, as allowed by the terms of the resulting Master Price Agreement. Proposer may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. LOC may reject any additions without cause.
2.3.3 Explain any additional pricing incentives that may be available such as large volume purchases, cash terms, or rebates to Participating Agencies. However, steeper discounts are preferred to
2.3.4 All pricing proposals shall clearly explain how freight and/or delivery costs are determined as described in ATTACHMENT D PRICING SCHEDULE herein.
2.4 TAX:
Proposers shall strictly adhere to all federal, state and local tax requirements applicable to their operation, and to any contract or activity resulting from this Solicitation.
3.0 SPECIAL TERMS & CONDITIONS:
3.1 MASTER PRICE AGREEMENT TERM:
As a result of this Solicitation the successful Proposers) shall be awarded a Master Price Agreement for a three (3) year period. The Master Price Agreement may be extended up to a maximum of three (3) additional one (1) year periods.
3.2 MASTER PRICE AGREEMENT ACCESS PROVISIONS
Utilization of the Master Price Agreement will be at the discretion of the LEAGUE OF OREGON CITIES ("LOC") and Participating Agencies. The LOC shall be under no obligation to purchase off of the Master Price Agreement. Assuming all local competitive solicitation requirements have been met, Participating Agencies may purchase directly from the successful Proposers) without the need for further solicitation.
3.3 INDEMNIFICATIONS AND INSURANCE:
Indemnification and insurance requirements will vary based on the nature of the RFP. Proposer is responsible for submitting appropriate indemnification and insurance coverage as applicable.
3.3.1 Indemnification
The successful Proposer shall indemnify the LOC and NPPGov as specified in the Master Price Agreement.
3.3.2 Insurance Requirements.
Proposers), at Proposers)'s own expense, shall purchase and maintain the herein stipulated minimum insurance from a reputable company or companies duly licensed by the State of Oregon. In lieu of State of Oregon licensing, the stipulated insurance may be purchased from a company or companies that are authorized to do business in the State of Oregon, provided that said insurance companies meet the approval of the LOC.
Proposers)'s insurance shall be primary insurance with respect to the LOC, and any insurance or self-insurance maintained by the LOC shall not contribute to it.
Award of this Solicitation is contingent upon the required insurance policies and/or endorsements identified herein. The LOC shall not be obligated to review such policies and/or endorsements or to advise Proposers) of any deficiencies in such policies and endorsements, and such receipt shall not relieve Proposers) from, or be deemed a waiver of the LOC's right to insist on strict fulfillment of Proposers)'s obligations under this RFP.
The insurance policies required by this RFP, except Workers' Compensation, shall name the LOC, its agents, representatives, officers, directors, officials and employees as an Additional Insured.
The policies required hereunder, except Workers' Compensation, shall contain a waiver of transfer of rights of recovery (subrogation) against the LOC, its agents, representatives, officers, directors, officials and employees for any claims arising out of Proposers)'s work or service.
3.3.3 Commercial, automobile and workers' compensation insurance.
Commercial General Liability. Proposers) shall maintain Commercial General Liability Insurance (CGL) and, if necessary, Commercial Umbrella Insurance. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of the Master Price Agreement.
3.3.3.2 Automobile Liability. Proposer(s) shall maintain Automobile Liability Insurance and, if necessary, Commercial Umbrella Insurance. If hazardous substances, materials, or wastes are to be transported, MCS 90 endorsement shall be included.
3.3.3.3 Workers' Compensation and Employer's Liability. Proposers) shall carry Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Proposers)'s employees engaged in the performance of the work or services, as well as Employer's Liability insurance.
In case any work is subcontracted, Proposers) will require the SubProposers) to provide Workers' Compensation and Employer's Liability insurance to at least the same extent as required of Proposers).
4.0 SCHEDULE, RESPONSE PREPARATION AND SUBMISSION
4.1 SCHEDULE OF EVENTS
4.1.1 Publication of Request for Proposal
Publication of this Solicitation conforms with ORS 279B, to include Public Notice by publication in a newspaper of general circulation in the area where the LEAGUE OF OREGON CITIES ("LOC") is located no less than 30 days prior to the proposal due date, as well as posting of the Public Notice on the web site that typically posts Public Notices concerning the LOC.
Solicitation Notice Publication: NOVEMBER 12TH, 2019
4.1.2 Question and Answer period
The LOC will post questions and answers concerning this Solicitation no later than 10 days prior to the proposal due date. All questions shall be submitted in writing via email to 1915, Contract Manager, at [email protected]. The LOC reserves the right to accept and answer questions after the question and answer period has expired. All questions and answers will be posted on the LOC website at www.orcities.org.
4.1.3 Submission of Proposals
There will be no mandatory pre-proposal meeting. All questions must be submitted via email as directed above. If necessary, questions can be submitted in writing to LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, 1201 Court St. NE, Suite 200, Salem, OR 97301 or [email protected].
Close date: Deadline for submission of proposals is 5:00 PM PST, on JANUARY 24TH, 2020.
The LOC must receive all proposals before 5:00 PM PST on the above date of closing in the office of the LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, Executive Director, 1201 Court St. NE, Suite 200, Salem, OR 97301.
Approximate date of opening: 9:00 AM PST on JANUARY 24TH, 2020 at the office of the LEAGUE OF OREGON CITIES, c/o Procurement Coordinator, 1201 Court St. NE, Suite 200, Salem, OR 97301.
Proposal selection: JANUARY 24TH, 2020 to MARCH 5TH, 2020.
Approximate date of award: MARCH 5TH, 2020.
All responses to this Solicitation become the property of the LOC. Proposers should mark those aspects of the proposal that they consider trade secrets and exempt from public disclosure. The LOC will not be held accountable if parties other than the LOC obtain material from proposal responses without the written consent of the Proposers).
4.1.4 Withdrawal of Proposal
The Proposers) may withdraw its proposal at any time prior to the hour and date set for the receipt of proposals. Withdrawal will not preclude the submission of another proposal prior to the deadline.
4.2 REVIEW, INQUIRIES AND NOTICES:
4.2.1 The solicitation documents may be reviewed in person at the following address:
LEAGUE OF OREGON CITIES
1201 Court St. NE
Suite 200
Salem, OR 97301
All inquiries concerning information herein shall be addressed to:
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
Administrative telephone inquiries shall be addressed to:
Procurement Coordinator
Email inquiries shall be addressed to: [email protected] Inquiries are required to be submitted by email to the Administrative Contact listed above.
No oral communication is binding on the LOC.
4.2.2 Proposal Interpretation of the RFP Documents and Issuance of Addenda If any Proposers) finds discrepancy in, or omissions from, or is in doubt to the true meaning of any part of the RFP document, he/she shall submit a written request for a clarification or interpretation thereof to:
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator
1201 Court St. NE
Suite 200
Salem, OR 97301
Any request for clarification or interpretation must be received at least ten (10) calendar days prior to the RFP date of closing.
The LOC is not responsible for any explanation, clarification, interpretation, or approval made or given in any manner, except by addenda. Addenda, if necessary, will be issued not later than five (5) days prior to the RFP date of closing by publication on the LOC's web site and NPPGov Oral interpretations or statements cannot modify the provisions of this Request for Proposal. If inquiries or comments by Proposers raise issues that require clarification by the LOC, or the LOC decides to revise any part of this Request for Proposal, addenda will be published and provided to all persons who receive the Request for Proposal. Receipt of an addendum must be acknowledged by signing and returning it with the proposal.
4.3 INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS:
Proposers are to provide two (2) hard copies and two (2) electronic copies of the complete proposal.
Each electronic copy is to be submitted on a USB flash drive with the core response in a file less than 10 MB, when possible. Electronic files may be used by the Evaluation Committee so they should be organized and named in an easy to understand manner. Proposers are to address proposals identified with return address, RFP number and title in the following manner:
LOC "FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) RFP" #1915
LEAGUE OF OREGON CITIES
c/o Procurement Coordinator, Contract Manager
1201 Court St. NE
Suite 200
Salem, OR 97301
All prices shall be held firm for a period of sixty (60) days after the Solicitation date of closing. Any Proposer may withdraw its proposal if a Master Price Agreement has not been executed within sixty (60) days from the RFP date of closing.
4.4 EXCEPTIONS AND DEVIATIONS TO THE RFP
The Proposer shall identify and list all exceptions taken to all sections of this RFP and list these exceptions, referencing the section (paragraph) where the exception exists and stating the proposed revision. The Proposer shall list these exceptions under the heading, "Exception to the Solicitation, RFP Number 1915." Exceptions not listed under the heading "Exception to the Solicitation, RFP Number 1915." shall be considered invalid. The LOC reserves the right to reject exceptions, render the proposal non-responsive, enter into negotiation on any of the Proposer exceptions, or accept any or all exceptions.
The Proposer shall detail any and all deviations from specifications, if any, contained in this Solicitation and Attachments, as requested. The LOC may accept or reject deviations, and all LOC decisions shall be
4.5 RESPONSE FORMAT AND CONTENT:
To aid in the evaluation, it is desired that all proposals follow the same general format. The proposals are to be submitted in binders and have sections tabbed as follows:
4.5.1 Letter of Transmittal
4.5.2 Table of Contents
4.5.3 Short introduction and executive summary. This section shall contain an outline of the general approach utilized in the proposal.
4.5.4 The proposal should contain a statement of all of the programs and services proposed, including conclusions and generalized recommendations. Proposals should be all-inclusive, detailing the Proposer's best offer. Additional related services should be incorporated into the proposal, if applicable.
4.5.5 Qualifications - This section shall describe the Proposer's ability and experience related to the programs and services proposed.
4.5.6 Exceptions to the Solicitation, RFP Number 1915.
4.5.7 PRICING SCHEDULE ("ATTACHMENT D").
4.5.8 PROPOSER PROFILE WORKBOOK ("ATTACHMENT B").
4.5.9 Complete, Current Catalog Pricing shall be submitted on a USB flash drive.
4.5.10 Format Proposal to specifically address each individual sub-section and sub-set of the SCOPE OF WORK (Section 2.0).
4.5.11 Signed Addenda, if any.
4.5.12 Proposal Final Certification.
5.0 EVALUATION AND POST SUBMISSION
5.1 EVALUATION OF PROPOSAL - SELECTION FACTORS:
LOC will evaluate each Proposal and prepare a scoring of each Proposal. Each Proposal received and reviewed shall be awarded points under each criterion solely on the judgment and determination of the Evaluation Committee and the LOC. There is a maximum score of 500 points and Proposer's average total score must be at least 200 points for consideration of an award. Proposals will be evaluated on the following criteria and further defined in the Proposal Evaluation Form (ATTACHMENT E) utilizing the point system indicated on the form:
1) Pricing 2) Product Line (within each category) 3) Marketing 4) Customer Service 5) Proven Experience & References 6) Coverage 7) Conformance
At the LOC's discretion, Proposers may be invited to make presentations to the Evaluation Committee.
LOC reserves the right to make multiple awards to meet the national membership needs of this Solicitation.
5.1.1 Additional criteria/preferences that are not necessarily awarded points.
5.1.1.1 Pursuant to ORS 279A.128, Lead Contracting Agency shall give preference to goods fabricated or processed within state or services performed within state.
5.1.1.2 Pursuant to ORS 279A.125, Lead Contracting Agency shall give preference to the procurement of goods manufactured from recycled materials.
5.1.1.3 Pursuant to ORS 279A.120, Lead Contracting Agency shall give preference to goods and services that have been manufactured or produced within the State of Oregon if price, fitness, availability and quality are otherwise equal; and the Lead Contracting Agency shall add a percent increase to the proposal of a nonresident Proposer equal to the percent, if any, of the preference given to the Proposer in the state in which the Proposer resides. All Proposers shall identify the state to which it is a resident bidder.
5.1.1.4 Lead Contracting Agency shall consider proposals for printing, binding and stationary work in accordance with ORS 282.210, incorporated herein by this reference.
Proposer shall comply with all federal, state and local laws applicable to the work under the Master Price Agreement awarded as a result of this Solicitation, including, without limitation, the provisions of ORS 279A and ORS 279B, including those provisions set forth on "ATTACHMENT F", attached hereto and incorporated herein by this reference.
5.1.1.6 Pursuant to Section 1.7, the Lead Contracting Agency encourages Minority and Women-owned Small Business Proposers to submit proposals.
5.2 RIGHT OF LEAGUE OF OREGON CITIES TO AWARD OR REJECT PROPOSALS
5.2.1 The Request for Proposal does not commit the LOC to award a Master Price Agreement for the products or services specified within the Request for Proposal document. The LOC may cancel the procurement or reject any or all proposals in accordance with ORS 279B.100. Under no circumstance will the LOC pay the costs incurred in the preparation of a response to this request.
5.2.2 The LOC reserves the right to:
5.2.2.1 Accept or reject any or all proposals and proposal terms and conditions received as a result of the Request for Proposals;
5.2.2.2 Accept a proposal and subsequent offers for a Master Price Agreement from proposers) other than the lowest cost proposer;
5.2.2.3 Waive or modify any irregularities in proposals received after prior notification to the Proposer(s).
5.2.3 The award, if there is one, will be made to that Proposers) who is determined to be the most qualified, responsible and responsive within a competitive price range based upon the evaluation of the information furnished under this RFP.
5.3 PROTEST PROCESS
A prospective Proposer may protest the procurement process of the Solicitation for an Agreement solicited under ORS 279B. Before seeking judicial review, a prospective Proposer must file a written protest with the LOC and exhaust all administrative remedies. Written protests must be delivered to the LOC at 1201 Court St. NE, Suite 200, Salem, OR 97301 not less than ten (10) days prior to the date upon which all proposals are due. The written protest shall contain a statement of the desired changes to the procurement process or Solicitation document that the protester believes will remedy the conditions upon which the protest is based. The LOC shall consider the protest if it is timely filed and meets the conditions set forth in ORS 279B.405. The LOC shall respond pursuant to ORS 279B.405. If the LOC upholds the protest, in whole or in part, the LOC may in its sole discretion either issue an Addendum reflecting its disposition or cancel the procurement or solicitation. The LOC may extend the due date of proposals if it determines an extension is necessary to consider and respond to the protest.
A Proposer may protest the Award of the Contract, or the intent to Award the Contract, if the conditions set forth in ORS 279B.410 are satisfied. Judicial review of the protest and the LOC's decision shall be governed by ORS 279B.415.
5.4 NON-ASSIGNMENT
If a Master Price Agreement is awarded, Proposer shall not assign the Agreement in part or in total.
5.5 POST AWARD MEETING:
The successful Proposers) may be required to attend a post-award meeting with the LOC to discuss the terms and conditions of the Master Price Agreement.
5.6 PROPOSAL FINAL CERTIFICATION
The Proposer must certify the following:
a) I hereby certify that the Proposal contained herein fully and exactly complies with the instruction for proposers and specifications as they appear in this Notice of Solicitation. b) I hereby further certify that I am authorized by the Board of Directors or Corporate Officers of the Corporation to sign the Requests for Proposals and proposals in the name of the corporation listed below:
Proposer Name: _
Signature:
Name Typed: Title:
Proposer is a resident bidder of the state of
Date:
ATTACHMENT A
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT
(The Intergovernmental Cooperative Purchasing Agreement is not attached hereto, but the current version is available upon request from the Lead Public Agency) (The Intergovernmental Cooperative Purchasing Agreement is incorporated by reference herein)
ATTACHMENT B
Proposer Profile Workbook to be completed by all responders as directed herein (fillable form available upon request)
1.0 GENERAL QUESTIONS:
Section 1.1 only to be completed by vendors with a national presence; i.e. vendors with a sales territory in 25 states or more.
1.1 The "Yes" or "No" questions below are to help evaluators familiarize themselves with national vendors.
Indicate "Yes" or "No" as it applies to your company.
• Do you have a national sales force adequate in size to meet the demands of multiple agencies and their unique needs for the products and services listed herein? Yes No
‹ Do you have a national distribution network that will support sales resulting from this RFP? › Can you provide product availability to meet the requirements for materials and services listed herein for government and nonprofit agencies nationwide in a timely manner? Yes No
• Does your company have the ability to provide toll-free telephone/fax access, and an online presence? Yes
• Can you provide a single point of contact (National Account Manager) to interact with the lead agency and NPPGov staff?
› Are you a strong competitor in the industry with a minimum of three consecutive years of demonstrated success in all business practices and pursuits?
Yes No
Provide at least three references of government agencies within the United States that have purchased products/services from Proposer similar to those specified in this solicitation within the last year. If proposed products/services are new to market, please use most similar business references available. Include:
Agency name and address
Contact name, phone and email
Description of products/services sold and date.
LOC may use other information, however learned, in evaluation of the response.
1.3 OPTIONAL: If a Dun and Bradstreet Comprehensive Report (or similar) for your company is available, please submit it with your response.
1.4 OPTIONAL: Attach any case studies, white papers and/or testimonials supporting your company and products/services.
2.0 ABOUT PROPOSER:
2.1 State of incorporation:
2.2 Federal Tax Identification Number:
2.3 If applicable to the products) and/or service(s), describe the Proposer's ability to conduct E- commerce or online ordering. [Insert response in box below]
2.4 Describe Proposer's system for processing orders from point of customer contact through delivery and billing. [Insert response in box below]
2.5 Describe Proposer's ability to provide detailed electronic reporting of quarterly sales correlated with NPPGov Member ID numbers of Participating Agency purchases as set forth in Addendum A to Vendor Administration Agreement (VAA), a copy of which is available upon request from the LOC. [Insert response in box below]
2.6 Describe the capacity of Proposer to meet Minority and Women Business Enterprises (MWBE) preferences, which may vary among Participating Agencies. [Insert response in box below]
2.7 Proposer acknowledges compliance with Davis Bacon wage requirements where labor is concerned by indicating "yes" or "no" below.
2.8 By submitting a Proposal in response to this RFP, Proposer agrees, if applicable, to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. $ 200 et seg. Indicate "yes" or "no" below.
2.9 Complete Exhibit 1, located at the end of this workbook.
3.0 DISTRIBUTION SYSTEM:
3.1 Describe distribution of products and/or services available in Proposer's response through Proposer's distribution system (including Alaska and Hawaii), including any limitations. [Insert response in box below]
.1.A Is it your intent to offer the proposed products and/or services through a designate listribution/dealer network, indicate "ves" or "no" below YES NO
3.2 Provide Proposer's shipping and delivery policy, including standard delivery time and any options and costs for expedited delivery and return policies. [Insert response in box below]
3.3 Third party and/or subcontracting may be allowed. If applicable, detail the sub-contracting process (ordering, shipment, invoicing, billing) for those products not carried in Proposer's distribution center.
Alternatively, if proposer utilizes a third-party ordering, shipment, invoicing or billing partner, please describe in detail. [Insert response in box below
3.4 What is Proposer's backorder policy? Is your policy to classify as "immediate or cancel" (requiring the Participating Agency to reorder if item is backordered) or "good until cancelled"? [Insert response in box below]
3.5 Indicate whether the Proposer has any dealer or distributors that are authorized to fulfil purchases? Yes No [Circle one]
3.6 If answered yes to 3.5, include a copy of or link to authorized dealers or distributors.
4.0 MARKETING:
4.1 Outline Proposer's plan for marketing the Products and Services to the Participating Agencies on a local and national basis. Include any marketing incentives such as committed dollars for advertising, conferences/travel and custom marketing materials. [May attach marketing plan or insert response in box below]
4.2 Explain how Proposer will educate its local and national sales force about the use of the Master Price Agreement. [Insert response in box below]
4.3 Indicate the Proposer's willingness to allow training to its local and national sales force about the use of the Master Price Agreement. [Insert response in box below]
5.0 POINT OF CONTACT:
Proposer POC who will administer, coordinate, and manage this program with NPPGov and the LEAGUE OF OREGON CITIES:
Contact Person: Title:
Mailing Address:
City: State & Zip:
Email Address:
Phone #: Fax#:
Attach current resume of National Account Manager that will be the POC managing this contract.
6.0 CUSTOMER SUPPORT SERVICES:
Explain Proposer's policy regarding each of the following if applicable to products) and/or service(s):
6.1 Auditing for order completeness. [Insert response in box below]
6.2 Replacement policy (i.e., damaged or defective goods). [Insert response in box below]
6.3 Minimum order requirement (e.g., Individual item vs. case lot). [Insert response in box below]
6.4 Customer service hours/days of operation [Insert response in boxes below] Monday: Tuesday: Wednesday: Thursday: Friday: Saturday: Sunday:
6.5 Special Orders. [Insert response in box below]
6.6 Post sale services issues. [Insert response in box below]
6.7 Repair services, including repair warranty programs, if any. Proposer shall identify, where applicable, authorized factory repair facilities that will honor the warranty of items on contract. [Insert response in box below]
6.8 Technical support services Proposer provides. [Insert response in box below]
6.9 Product substitution policy. Insert response in box below
6.10 Identify trade-in program criteria (if applicable). [Insert response in box below]
6.11. After hours service (including weekends and holidays) [Insert response in boxes below] Monday: Tuesday: Wednesday: Thursday: Friday: | Saturday: Sunday:
6.12 Shipment tracking. Insert response in box below
6.13 Back order tracking process. [Insert response in box below]
6.14 Return Item process, including any/all associated fees (e.g., restocking, shipping, turnaround time on returns). Insert response in box below
6.15 Electronic billing. [Insert response in box below]
6.16 Explain how Proposer will resolve complaints, issues, or challenges. [Insert response in box below]
6.17 Other services not already covered. [Insert response in box below]
7.0 DELIVERY AND FREIGHT CHARGES:
7.1 Identify delivery and/or shipping costs or provide a shipping rate schedule based on weight, item, and/or destination for all items ordered within the continental U.S. (and Hawaii/Alaska). The Proposer shall identify all exceptions to this shipping rate schedule. [Insert response in box below]
7.2 Identify policy for transfer of product ownership (delivery) and damage/issue resolution. [Insert response in box below]
8.0 VENDOR TERMS AND CONDITIONS.
8.I Does Proposer require that customers/Participating Agencies agree to standard terms and conditions [Circle one] related to their purchase?
8.2 If answered yes to 8.1, include a copy of or link to terms and conditions.
9.0 WARRANTY INFOMATION:
9.1 Identify warranty options, if applicable. [Insert response in box below] Exhibit 1
FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) Coverage
RETAIL, DISTRIBUTION AND SERVICE/SUPPORT LOCATIONS
Number of retail Number of Number of support
stores in each state? distribution centers locations in each (leave blank for in each state? state? (leave blank
none) (leave blank for for none)
none)
ALABAMA
ALASKA
ARIZONA
ARKANSAS
CALIFORNIA
COLORADO
CONNECTICUT
DELAWARE
FLORIDA
GEORGIA
HAWAII
IDAHO
ILLINOIS
INDIANA
IOWA
KANSAS
KENTUCKY
LOUISIANA
MAINE
MARYLAND
MASSACHUSETTS
MICHIGAN
MINNESOTA
MISSISSIPPI
MISSOURI
MONTANA
NEBRASKA
NEVADA
NEW HAMPSHIRE
NEW JERSEY
NEW MEXICO
NEW YORK
NORTH CAROLINA
NORTH DAKOTA
OHIO
OKLAHOMA
OREGON
PENNSYLVANIA
RHODE ISLAND
SOUTH CAROLINA
SOUTH DAKOTA
TENNESSEE
TEXAS
UTAH
VERMONT
VIRGINIA
WASHINGTON
WEST VIRGINIA
WSCONSIN
WYOMING
THE FORM LISTED BELOW MUST BE SIGNED AND RETURNED WITH SOLICITATION RESPONSE Exhibit 2
Declaration of Non-Collusion
The undersigned does hereby declare that there has been no collusion between the undersigned, the LEAGUE OF OREGON CITIES, and National Purchasing Partners, and in further support of said Declaration, states as follows:
The person, firm, association, co-partnership or corporation herein named has not, either directly or indirectly, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding or solicitation in the preparation and submission of a proposal to the LEAGUE OF OREGON CITIES for consideration in the award of a contract or Master Price Agreement negotiated as a result of this Request for Proposal.
DATED this day of
(Name of Firm)
By:
(Authorized Signature)
Title:
ATTACHMENT C
SPECIFICATIONS
FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)
These specifications are intended to cover the complete range of FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE). Several categories are included below but are in no means intended to limit the Proposer to responding to just these categories if there are other related products and services that Proposer would like to be considered for the award. Proposers should respond with pricing for all products and services they wish to be considered in the evaluation for a possible award and master price agreement.
The following categories are provided to indicate the intended extent of the RFP but do not necessarily represent the format of the Proposer's response. Proposers may combine any and all categories and elements in a format that is most appropriate to represent their business in their response.
NOTE:
• Proposers are not required to respond to all categories. Proposals will only be evaluated based on the categories to which they respond.
• Requirement Standards (as applicable):
• All items of firefighter protective ensembles/turnouts and accessories shall meet all applicable NFPA standards, current edition at time of manufacture including NFPA 1851, 1855, 1951, 1971, 1975, 1976, 1977 and 1999 as well as applicable Federal OSHA standards including CFR 1910 Subpart L and 29CFR Part 1910.1030. All items shall include applicable NFPA certification stamp/label, and garment labeling and identification.
• All stitching shall meet all current applicable NFPA requirements. All thread shall be Nomex or equal for fire and heat retardant. No raw edges shall exist on any fabric. • At least one heat-sealed label (as specified in NFPA 1971) of the material manufacturer shall be stamped on the inside material of each garment.
• Contract vendor shall offer to provide to Purchaser, or upon Purchaser request, all copies of testing for material(s) used in the manufacturing of the garments). Testing shall include, but not be limited to: Thermal Protective Performance (TPP), Total Heat Loss (THL), and Conductive and Compressive Heat Resistance (CCHR). Testing shall indicate compliance with NFPA minimum performance values.
• Services:
• Contract vendor shall supply to Purchaser, if requested, for sizing purposes: sample fire turnouts, sizing charts, and/or other fitting services to ensure proper sizing of turnouts for fire personnel.
Contract vendor shall arrange the return shipping or pick up of any supplied sample fire turnouts provided.
• Purchaser shall be supplied with all specifications and/or information that shall include at a minimum: all materials used in the manufacture of the garments, included options/alterations, life expectancy, warranty information, user guide information, and maintenance and care. This information shall be provided to the Purchaser for review and acceptance. Contract vendor shall receive Purchaser's approval prior to processing order. • All merchandise, (i.e. fire protective coats and trousers,) shall be inspected before acceptance by an authorized Purchaser representative for workmanship, appearance, proper function of all components, and conformance to these or Purchaser requested specifications. Should deficiencies be found, it shall be the responsibility of the contract vendor to pack and return the units) in question, make necessary corrections or replacements, and return the units) to Purchaser for re- inspection and acceptance.
• Services for fire turnouts, such as repair, tailoring, inspection or testing, cleaning may be offered.
Pricing for these services shall be included in. All such services must be in accordance with NFPA 1851 and conducted by a verified facility.
• Maintenance and Cleaning services and equipment including firefighting turnout gear laundry machines and related equipment and series may be offered.
CATEGORIES: (Some of the below listed elements/categories may overlap. Proposers are free to combine categories or adjust category definitions/content to align with their terminology, systems, delivery methods and programs in their response).
• Fire (Firefighter) Turnouts or Turnout Gear: all fire turnout gear and accessories being proposed shall be available in a variety of designs, patterns, closure and/or fly options, styles and colors. Fire turnout coats and trousers shall be available in a variety of chest sizes, coat lengths, waist sizes, and inseam measurements. Please include a sample catalog (paper or electronic). • Wildland Fire Fighting Protective Gear to provide protection for emergency services personnel from the adverse environmental effects encountered by personnel performing wildland firefighting operations.
• EMS & General Fire Garments (clothing designed to provide protection for emergency services personnel):
• Technical Rescue
• Urban Search and Rescue
• Emergency Medical Operations Protective Ensembles
• Station Wear
• Helmets, including but not limited to: structural firefighting, wildland firefighting, and technical rescue. Helmets shall be offered in a variety of sizes and colors. All helmets shall meet current applicable NFPA, ANSI and OSHA standards at time of manufacture. • Gloves, including but not limited to: structural firefighting wildland firefighting, extrication, technical rescue, general work gloves, etc. All gloves offered for specific use (such as structural firefighting) shall meet current applicable NFPA, ANSI and OSHA standards at time of manufacture.
• Boots, including but not limited to: structural firefighting, wildland firefighting, technical rescue, general work/station wear boots, etc. All boots offered for specific use (such as structural firefighting) shall meet current applicable NFPA, ANSI and OSHA standards at time of manufacture.
• Accessories, including but not limited to: body worn integrated electronic monitoring (or physiologic monitoring) and/or location tracking systems, eye protection (e.g. goggles, glasses, visors, etc.), belts, straps, radio holders, storage equipment, etc. • Maintenance & Cleaning Services:
• Protective Garment Laundry Machines this would include extractors (e.g. mechanical machines, chemicals for processing, and drying devices).:
• Garment Decontamination
• Garment Care
• Other:
ATTACHMENT D
PRICING SCHEDULE
The intent is for each Proposer to submit their complete product line so that Participating Agencies may order a wide array of products and services as appropriate for their needs. Proposer is encouraged but is not required to respond to all categories. Proposer may suggest additional categories and sub-categories as applicable. Proposer may subcontract items Proposer does not supply.
The Proposer should not necessarily limit the proposal to the performance of the services in accordance with this document but should outline any additional services and their costs if the Proposer deems them necessary to accomplish the program.
Pricing and resulting relative discount to LOC and NPPGov membership shall be clearly delineated on each proposal. Contract admin fee (established in the "Requirements" Section of the RFP) may not be listed or charged as a separate line item to users of the contract. Contract pricing shall be based upon:
1) Fixed discounts) off published price lists) or catalog(s) 2) Firm fixed price with economic adjustment (contingencies for economic price adjustments must be identified in the proposal
3) A combination of the above.
EXAMPLE
FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)
Product Category Percentage (%) off List
Price*
(OR fixed price if % off
pricing is not available)
Fire (Firefighter) Turnouts or Turnout Gear
Wildland Fire Fighting Protective Gear
EMS & General Fire Garments
• Technical Rescue
• Urban Search and Rescue
• Emergency Medical Operations Protective
Ensembles
• Station Wear
Helmets
Gloves
Boots
Accessories
Protective Garment Laundry Machines
• Extractors
Decontamination chemicals
Maintenance & Cleaning Services
Other
Options
Proposers shall provide pricing on all options, modifications, and accessories in a format that best represents their product line and pricing structure. This may include specific pricing for some options and may also include general pricing/discounts for categories of options. Proposer may also indicate availability and pricing of all other non-specified options. The intent is to provide Proposers the opportunity to present as much product as possible in the format that fits within their individual formatting needs so that the resulting award allows LOC and NPPGov members the greatest number of procurement options.
Miscellaneous
Proposers should include any applicable pricing information related to Section 2.3 of the RFP including but not limited to: large volume purchases, cash terms, rebates, freight/delivery costs and individual discounts.
ATTACHMENT E
PROPOSAL EVALUATION FORM
Proposals will be evaluated using a two-step process.
The first step evaluates the responsiveness of the proposer and determines 1) if the proposer is deemed fully responsive enabling the proposal to move to the second step and 2) if the proposal will be evaluated as a local response (within the State of Oregon), regional response (covering multiple States, but not the entire US) or a national response (covering the entire US, or at least the continental US).
The second step of the evaluation process will only occur with proposals deemed fully responsive from the first step. The second step fully evaluates the proposer's response based on the criteria found in the proposal evaluation form.
STEP 1
Proposal Responsiveness
Component YES NO
Submitted on time
Company name and RFP number on
outermost packaging
Completed Proposer Profile Workbook
(PPW)
Included pricing structure
Included references
Proposal signed
Deemed Fully Responsive YES NO
Categorized as Local, Regional or Local Regional National National
Proposal Evaluation Form
STEP 2
Full Evaluation of Proposal
Point Value Definitions
(5) Exceeded Requirements - Compelling Detail, Showed Ability to Complete (4) Met Requirements - Thorough, Provided Supportive Material/Examples (3) Satisfied Requirements - Sufficient
(2) Unclear if Requirements Met - Poor or Confusing
(1) Did Not Comply with Requirements - Substandard or Blank Component Evaluated Weight Possible Total Evaluator's Comments Points Points
(1-5) (Weight
× PP)
Pricing: Product price and Comments:
discounts proposed included
favorable pricing for 25
cooperative purchasing.
Shipping conditions.
PPW Section 7.0 and Pricing
structure.
Product Line (Score only Comments:
categories proposed): 15
Breadth, variety, quality of
product line and innovation
of products. Warranty
availability.
PPW Section 9.0.
Marketing: Marketing plan Comments
to promote the resulting
contractual agreement and 15
ability to incorporate use of
agreement in their sales
system throughout indicated
coverage region.
Willingness to allow
training of salesforce.
PPW Section 4.0.
Customer Service: Support Comments:
dedicated to Participating
Agencies. Ability to meet 15
promised delivery timelines.
Additional services offered.
Conduct e-commerce.
PPW Sub-Sections 2.3 & 2.4
and Section 6.0.
Proven Experience: Success Comments:
in providing products and
services in a timely manner. 15
Years in business,
references and reputation.
Experience with cooperative
purchasing.
PPW Sub-Section 1.2.
Coverage: Ability to provide Comments:
products and services for
indicated coverage region 10
including distribution, retail
& service facilities,
coordination of
manufacturer and
distribution, and staff
availability. Clearly states
distribution model and
provides dealer list if
applicable.
PPW Section 3.0 and Exhibit 1.
Conformance: Completeness Comments:
of proposal and the degree
to which the Proposer 5
responded to the terms and
all requirements and
specifications of the RFP.
Followed the response
format and content, was
clear and easily understood.
Provided Term's and
Condition's, if applicable.
PPW Section 8.0 and 4.5 of
RFP.
General Comments:
TOTAL 100
Name of Evaluator
Signature
Date
ATTACHMENT F
OREGON REVISED STATUTES (AS MAY BE AMENDED) REQUIREMENTS Successful Proposer (Contractor) shall comply with the requirements of this ATTACHMENT F to the extent required by any applicable federal or state law.
(1) Contractor shall pay promptly, as due, all persons supplying labor or materials for the performance of the work provided for in the contract and shall be responsible for such payment of all persons supplying such labor or material to any Subcontractor.
(2) Contractor shall promptly pay all contributions or amounts due the Industrial Accident Fund from such Contractor or Subcontractor incurred in the performance of the contract. (3) Contractor shall not permit any lien or claim to be filed or prosecuted against the LOC or any Participating Agency on account of any labor or material furnished and agrees to assume responsibility for satisfaction of any such lien so filed or prosecuted.
(4) Contractor and any Subcontractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167
(5) If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or materials furnished to the Contractor or a Subcontractor by any person in connection with the contract as such claim becomes due, the LOC or any Participating Agency may pay such claim to the persons furnishing the labor or material and charge the amount of payment against funds due or to become due Contractor by reason of the contract. The payment of a claim in the manner authorized hereby shall not relieve the Contractor or Contract surety from Contractor or its obligation with respect to any unpaid claim. If the LOC or any Participating Agency is unable to determine the validity of any claim for labor or material furnished, the District may withhold from any current payment due Contractor an amount equal to said claim until its validity is determined and the claim, if valid, is paid. (6) Contractor shall promptly, as due, make payment to any person, co-partnership, association, or corporation, furnishing medical, surgical and hospital care services or other needed care and attention, incident to sickness or injury, to employees of such Contractor, of all sums which the Contractor agrees to pay for such services and all monies and sums which the Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. (7) In a contract for personal services, contractor shall pay employees at least time and half for all overtime worked in excess of 40 hours in any one week under the contract in accordance with ORS 653.010 to 653.261 and the Fair Labor Standards Act of 1938(29 USC 201, et seq.). In contracts for services, contractors shall pay employees at least time and a half pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(1)(b)(A) to (G) and for all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week, whichever is greater.
(8) The Contractor must give notice in writing to employees who work on this contract, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and the days per week that the employees may be required to work. (9) All subject employers working under the contract are either employers that will comply with ORS 656.017, or employers that are exempt under ORS 656.126.
(10) All sums due the State Unemployment Compensation Trust Fund from the Contractor or any Subcontractor in connection with the performance of the contract shall be promptly so paid. (11) The contract may be canceled at the election of LOC for any willful failure on the part of Contractor to faithfully perform the contract according to its terms.
(12) Contractor certifies compliance with all applicable Oregon tax laws, in accordance with ORS 305.385. (13) Contractor certifies that it has not discriminated against minorities, women, emerging small business enterprises certified under ORS 200.055, or business enterprises owned or controlled by or that employ a disabled veteran in obtaining any required subcontractors.
ATTACHMENT G
WIPHE RESPONSE FORM
THIS FORM MUST BE RETURNED WITH SOLICITATION RESPONSE
Vendor servicing Washington State AGREES to sell items included in this solicitation to WIPHE institutions at prices offered, unless otherwise noted below:
DOES NOT agree to sell to WIPHE Institutions.
AGREES to sell to WIPHE Institutions at same prices and discounts, with the following exceptions: (attach additional pages as necessary)
Vendor must state geographic areas or specific institution(s) listed below within the State of Washington that are EXCLUDED from the contracts) resulting from this solicitation:
Washington Institutions of Public Higher Education (WIPHE). See list on following page.
If Vendor agrees to sell to the WIPHE Institutions, a WIPHE Contract number will be assigned and the information will be reported to the Council of Presidents. The Council of Presidents notifies all the other schools when a WIPHE contract has been awarded and a master list will be maintained and the WIPHE website updated. WIPHE shall determine, at its absolute discretion, whether it shall accept and/or utilize the contract resulting from the Request for Proposal
Washington Institutions of Public Higher Education (WIPHE)
FOUR-YEAR UNIVERSITIES
CENTRAL WASHINGTON UNIVERSITY
EASTERN WASHINGTON UNIVERSITY
THE EVERGREEN STATE COLLEGE
UNIVERSITY OF WASHINGTON
WASHINGTON STATE UNIVERSITY
WESTERN WASHINGTON UNIVERSITY
COMMUNITY AND TECHNICAL COLLEGES:
BATES TECHNICAL COLLEGE
BELLEVUE COMMUNITY COLLEGE
BELLINGHAM TECHNICAL COLLEGE
BIG BEND COMMUNITY COLLEGE
CASCADE COMMUNITY COLLEGE
CASCADIA COLLEGE
CENTRALIA COLLEGE
CLARK COLLEGE
CLOVER PARK TECHNICAL COLLEGE
COLUMBIA BASIN COLLEGE
EDMONDS COMMUNITY COLLEGE
EVERETT COMMUNITY COLLEGE
GRAYS HARBOR COLLEGE
GREEN RIVER COMMUNITY COLLEGE
HIGHLINE COMMUNITY COLLEGE
LAKE WASHINGTON TECHNICAL COLLEGE
LOWER COLUMBIA COLLEGE
OLYMPIC COLLEGE
PENINSULA COLLEGE
PIERCE COLLEGE
RENTON TECHNICAL COLLEGE
SEATTLE CENTRAL COMMUNITY COLLEGES
SHORELINE COMMUNITY COLLEGE
SKAGIT VALLEY COLLEGE
SOUTH PUGET SOUND COMMUNITY COLLEGE
SPOKANE COMMUNITY COLLEGES
STATE BOARD FOR TECHNICAL & COMMUNITY
COLLEGES
WENATCHEE VALLEY COLLEGE
YAKIMA VALLEY COMMUNITY COLLEGE
WHATCOM COMMUNITY COLLEGE
Miscellaneous local agencies within Washington State*
ADAMS COUNTY CHELAN COUNTY PUD 1
PUYALLUP SCHOOL DIST 3 CHELAN DOUGLAS COUNTY HEALTH DIST
KITSAP COUNTY CHENEY CARE CENTER
FIFE SCHOOL DIST 417 CHILD CARE RESOURCE & REFERRAL
RIVERVIEW SCHOOL DIST 407 CHILDRENS THERAPY CENTER
GONZAGA UNIVERSITY CHIMACUM SCHOOL DISTRICT 49
PLANNED PARENTHOOD OF WESTERN CLALLAM COUNTY
WASHINGTON CLALLAM COUNTY FIRE DISTRICT
SNOHOMISH COUNTY CLALLAM COUNTY HOSPITAL DISTRICT
MASON COUNTY CLALLAM COUNTY PUD
FEDERAL WAY SCHOOL DIST CLARK COUNTY
SPOKANE COUNTY CLARK COUNTY FIRE DISTRICT
ISSAQUAH SCHOOL DIST 411 CLARK COUNTY PUD
ADAMS COUNTY FIRE DISTRICT CLE ELUM-ROSLYN SCHOOL DISTRICT 404 ADAMS COUNTY HEALTH DISTRICT CLOVER PARK SCHOOL DISTRICT 400
AFFILIATED HEALTH SERVICES CNTRL WHIDBEY FIRE & RESCUE
ALDERWOOD WATER DISTRICT COAL CREEK UTILITY DISTRICT
ANACORTES PORT OF COALITION AGAINST DOMESTIC VIOLENCE
ANACORTES SCHOOL DISTRICT 103 COLUMBIA COUNTY
ANNAPOLIS WATER DISTRICT COLUMBIA IRRIGATION DISTRICT
ASOTIN COUNTY COLUMBIA MOSQUITO CONTROL DISTRICT
AUBURN SCHOOL DISTRICT 408 COMMUNITY CHRISTIAN ACADEMY
BAINBRIDGE IS SCHOOL DISTRICT 303 COMMUNITY PSYCHIATRIC CLINIC
BAINBRIDGE ISLAND FIRE DEPARTMENT COMMUNITY TRANSIT
BAINBRIDGE ISLAND PARKS CONFEDERATED TRIBES OF CHEHALIS BATTLE GROUND SCHOOL DISTRICT 119 CONSOLIDATED DIKING IMPROVEMENT DIST BELLEVUE SCHOOL DISTRICT 405 CONSOLIDATED IRRIGATION
BELLINGHAM PORT OF COWLITZ COUNTY
BELLINGHAM SCHOOL DISTRICT 501 COWLITZ COUNTY FIRE DISTRICT
BENTON COUNTY COWLITZ COUNTY PUD
BENTON COUNTY FIRE DISTRICT CROSS VALLEY WATER DISTRICT BENTON COUNTY PUD DAYTON SCHOOL DISTRICT 2
BENTON FRANKLIN COUNTY DOUGLAS COUNTY
BENTON FRANKLIN PRIVTE INDUST CNCL DOUGLAS COUNTY FIRE DISTRICT
BENTON PORT OF DOUGLAS COUNTY PUD
BETHEL SCHOOL DISTRICT 403 DRUG ABUSE PREVENTION CENTER
BIG BROTHERS BIG SISTERS OF KING CO E COLUMBIA BASIN IRRIGATION DIST
BIRCH BAY WATER & SEWER DISTRICT EAST WENATCHEE WATER
BLANCHET SCHOOL DISTRICT EATONVILLE SCHOOL DIST 404
BREMERTON KITSAP CO HEALTH DISTRICT EDMONDS SCHOOL DISTRICT 15 BREMERTON PORT OF EDUCATIONAL SERVICE DIST 114
BREMERTON SCHOOL DISTRICT 100 EDUCATIONAL SERVICE DISTRICT 113 BURLINGTON EDISON SCHOOL DIST 100 ELLENSBURG SCHOOL DIST 401
CANCER RESEARCH AND BOISTATISTICS ENUMCLAW SCHOOL DIST
CASCADE BLUE MT FD SHR EVERETT PORT OF
CASCADE IRRIGATION DISTRICT EVERETT PUBLICE FACILITIES DIST CASHMERE SCHOOL DISTRICT 222 EVERGREEN MANOR INC
CATHOLIC COMM SVCS OF KING CO EVERGREEN SCHOOL DIST 114 CENTRAL KITSAP SCHOOL DISTRICT 401 FEDERAL WAY FD
CENTRAL WAS COMP MENTAL HEALTH FERRY COUNTY
CENTRALIA SCHOOL DISTRICT 40 FERRY COUNTY PUBLIC HOSPITAL CHEHALIS SCHOOL DISTRICT 302 FERRY OKAHOGAN FPD
CHELAN COUNTY FOSS WATERWAY DEVELOPMENT AUTHORITY
CHELAN COUNTY COMMUNITY HOSPITAL FRANKLIN COUNTY
CHELAN COUNTY FIRE DISTRICT FRANKLIN COUNTY PUD
FRANKLIN PIERCE SCHOOL DIST 402 LAKE WASHINGTON SCHOOL DIST 414
FRIDAY HARBOR PORT OF LAKEHA VEN UTILITY DIST
GARDENA FARMS IRRIGATION DIST 13 LAKEWOOD SCHOOL DIST 306 GARFIELD COUNTY LEWIS CO PUD 1
GRAND COULEE PROJECT LEWIS COUNTY
GRANDVIEW SCHOOL DIST 116/200 LEWIS COUNTY FIRE DIST
GRANITE FALLS SCHOOL DIST 332 LEWIS PUBLIC TRANSPORTATION
GRANT COUNTY LIBERTY LAKE SEWER & WATER DIST
GRANT COUNTY HEALTH DIST LINCOLN COUNTY
GRANT COUNTY PUD LINCOLN COUNTY FIRE DIST
GRAYS HARBOR COUNTY LONGVIEW PORT OF
GRAYS HARBOR COUNTY FIRE DIST LONGVIEW SCHOOL DIST 122
GRAYS HARBOR COUNTY PUD # 1 LOTT WASTEWATER ALLIANCE
GRAYS HARBOR PORT OF LUMMI INDIAN NATION
GRAYS HARBOR PUB DEV AUTH MANCHESTER WATER DIST
GRAYS HARBOR TRANSIT MARYSVILLE SCHOOL DIST 25
GRIFFIN SCHOOL DIST 324 MASON COUNTY FIRE DIST
HARBORVIEW MEDICAL CENTER MASON COUNTY PUD
HAZEL DELL SEWER DIST MEAD SCHOOL DIST 354
HEALTHY MOTHERS HEALTHY BABIES COAL METRO PARK DISTRICT OF TACOMA HIGHLINE SCHOOL DIST 401 MID COLUMBIA LIBRARY
HIGHLINE WATER DIST MIDWAY SEWER DISTRICT
HOMESIGHT MONROE SCHOOL DIST 103
HOPELINK MORTON SCHOOL DIST 214
HOQUIAM SCHOOL DIST 28 MOSES LAKE PORT OF
HOUSING AUTHORITY OF PORTLAND MOUNT BAKER SCHOOL DIST
IL WACO PORT OF MT VERNON SCHOOL DISTRICT 320
INCHELIUM SCHOOL DIST 70 MUKILTEO SCHOOL DIST 6
ISLAND COUNTY MUKILTEO WATER DIST
ISLAND COUNTY FIRE DIST NAVAL STATION EVERETT
JEFFERSON COUNTY NE TRI COUNTY HEALTH DIST
JEFFERSON COUNTY FIRE DIST NORTH CENTRAL REGIONAL LIBRARY DIST JEFFERSON COUNTY LIBRARY NORTH KITSAP SCHOOL DIST 400
JEFFERSON COUNTY PUD NORTH SHORE UTILITY DISTRICT
JEFFERSON GENERAL HOSPITAL NORTH THURSTON SCHOOL DISTRICT KARCHER CREEK SEWER DIST NORTHSHORE SCHOOL DIST 417
KELSO SCHOOL DIST 458 NORTHWEST KIDNEY CTR
KENNEWICK GENERAL HOSPITAL NORTHWEST WORK FORCE DEVELOPMENT CO KENNEWICK SCHOOL DISTRICT 17 NW REGIONAL COUNCIL
KENT SCHOOL DIST 415 OAK HARBOR SCHOOL DIST 201
KETTLE FALLS SCHOOL DIST 212 OAK VILLE SCHOOL DIST 400
KING COUNTY OCOSTA SCHOOL DIST 172
KING COUNTY FIRE DIST OKANOGAN COUNTY
KING COUNTY HOUSING AUTHORITY OKANOGAN COUNTY FIRE DIST
KING COUNTY LIBRARY OKANOGAN COUNTY PUD
KING COUNTY WATER SEWER OKANOGAN SCHOOL DISTRICT
KINGSTON PORT OF OLYMPIA PORT OF
KITSAP COUNTY FIRE & RESCUE OLYMPIA SCHOOL DISTRICT 111
KITSAP COUNTY LIBRARY OLYMPIA THURSTON CHAMBER FOUNDATION KITSAP COUNTY PUD 1 OLYMPIC AREA AGENCY ON AGING
KITTITAS COUNTY OLYMPIC MEMORIAL HOSPITAL DIST
KITTITAS COUNTY PUD OLYMPIC REGION CLEAN AIR AGENCY
KITTITAS COUNTY RECLAMATION DIST OLYMPIC VIEW WATER & SEWER DIST
KLICKITAT COUNTY OLYMPUS TERRACE SEWER DIST
KLICKITAT COUNTY PUD PACIFIC COUNTY
LAKE CHELAN RECLAMATION DIST PACIFIC COUNTY FIRE
LAKE STEVENS SCHOOL DIST 4 PARATRANSIT SERVICES
PASCO SCHOOL DIST ST JOSEPH/MARQUETTE SCHOOL
PEND OREILLE COUNTY CONSERV DIST STANWOOD SCHOOL DIST 410
PEND OREILLE COUNTY PUB HOSP DIST STEVENS COUNTY
PEND OREILLE COUNTY PUD STEVENS COUNTY PUD
PENINSULA SCHOOL DISTRICT 401 STILLAGUAMISH TRIBE OF INDIANS PERRY TECHNICAL INSTITUTE SUMNER SCHOOL DISTRICT 320
PIERCE COUNTY SUNNYSIDE PORT OF
PIERCE COUNTY FIRE DIST SUNNYSIDE SCHOOL DISTRICT 201
PORT ANGELES PORT OF SUQUAMISH TRIBE
PORT ANGELES SCHOOL DISTRICT 121 SW CLEAN AIR AGENCY
PRESCOTT SCHOOL DIST SWINOMISH TRIBE
PUGET SOUND CLEAN AIR AGENCY TACOMA DAY CHILD CARE AND PRESCHOOL
PUGET SOUND SCHOOL DIST TACOMA MUSICAL PLA YHOUSE
QUINCY COLUMBIA BASIN IRRIG DIST TACOMA PORT OF
RICHLAND SCHOOL DIST 400 TACOMA SCHOOL DISTRICT 10
S KITSAP SCHOOL DISTRICT 402 TACOMA-PIERCE CO
S SNOHOMISH CO PUBLIC FAC DIST TAHOMA SCHOOL DISTRICT 409
SAFEPLACE TERRACE HEIGHTS SEWER DISTRICT
SAMISH WATER DIST THURSTON COMMUNITY TELEVISION
SAMMAMISH WATER AND SEWER DIST THURSTON COUNTY
SAN JUAN COUNTY THURSTON COUNTY CONSERVATION DIST
SAN JUAN COUNTY FIRE DIST THURSTON COUNTY FIRE DISTRICT SEA MAR COMM HEALTH CTR TOPPENISH SCHOOL DISTRICT 202
SEATTLE JEWISH PRIMARY SCHOOL TOUCHET SD 300
SEATTLE PORT OF TRIUMPH TREATMENT SERVICES
SEATTLE SCHOOL DIST 1 TUK WILA SCHOOL DIST 406
SEATTLE UNIVERSITY TUMWATER SCHOOL DISTRICT 33
SECOND AMENDMENT FOUNDATION U S DEPARTMENT OF TRANSPORTATION
SECOND CHANCE INC UNITED WAY OF KING COUNTY
SENIOR OPPORTUNITY SERVICES UNIVERSITY PLACE SCHOOL DIST SHELTON SCHOOL DISTRICT 309 UPPER SKAGIT INDIAN TRIBE
SIL VERDALE WATER VAL VUE SEWER DISTRICT
SKAGIT COUNTY VALLEY TRANSIT
SKAGIT COUNTY CONSERVATION DIST VALLEY WATER DISTRICT
SKAGIT COUNTY FIRE DIST VANCOUVER PORT OF
SKAGIT COUNTY ISLAND HOSPITAL VANCOUVER SCHOOL DISTRICT 37 SKAGIT COUNTY PORT OF VASHON ISLAND SCHOOL DISTRICT 402 SKAGIT COUNTY PUD 1 VERA IRRIGATION
SKAGIT TRANSIT VETERANS ADMINISTRATION
SKAMANIA COUNTY VOLUNTEERS OF AMERICA
SKOOKUM INC WA ASSOC OF SCHOOL ADMINISTRATORS
SNOHOMISH COUNTY LIBRARY WA ASSOC SHERIFFS & POLICE CHIEFS
SNOHOMISH COUNTY PUD WA GOVERNMENTAL ENTITY POOL
SNOHOMISH HEALTH DISTRICT WA LABOR COUNCIL AFL-CIO
SNOHOMISH SCHOOL DISTRICT 201 WA PUBLIC PORTS ASSOCIATION SOAP LAKE SCHOOL DISTRICT 156 WA RESEARCH COUNCIL
SOOS CREEK WATER AND SEWER DIST WA ST ASSOCIATION OF COUNTIES
SOUND TRANSIT WA STATE PUBLIC STADIUM AUTHORITY
SOUTH COLUMBIA BASIN IRRIG DIST WAHKIAKUM COUNTY
SOUTH EAST EFFECTIVE DEVELOPMENT WALLA WALLA COLLEGE
SOUTH SOUND MENTAL HEALTH SERVICES WALLA WALLA COUNTY
SOUTHWEST YOUTH & FAMILY SERVICES WALLA WALLA COUNTY FIRE DISTRICT
SPECIAL MOBILITY SERVICES INC WALLA WALLA PORT OF
SPOKANE CO AIR POLLUTION CNTRL AUTHORITY WALLA WALLA SD 140
SPOKANE COUNTY FIRE DIST WASHINGTON ASSOCIATION
SPOKANE COUNTY LIBRARY WASHINGTON COUNTIES RISK POOL
SPOKANE SCHOOL DISTRICT 81 WASHINGTON FIRE COMMISSIONERS ASSOC
WASHINGTON HEALTH CARE ASSOCIATION YAKIMA VALLEY FARMWORKERS CLINIC
WASHINGTON PUBLIC AFFAIRS NETWORK YAKIMA-TIETON IRRIGATION DISTRICT
WASHINGTON STATE MIGRANT COUNCIL YELM COMMUNITY SCHOOL DISTRICT WEST VALLEY SCHOOL DISTRICT 208 YMCA - TACOMA PIERCE COUNTY WEST VALLEY SCHOOL DISTRICT 363 YMCA OF GREATER SEATTLE
WESTERN FOUNDATION THE
WHATCOM CONSERVATION DIST *Washington State cities and other unnamed WHATCOM COUNTY Washington State local and municipal agencies may WHATCOM COUNTY FIRE DISTRICT also utilize the resulting Master Price Agreement; WHATCOM COUNTY RURAL LIBRARY DIST provided they enter into the Intergovernmental WHIDBEY GENERAL HOSPITAL Cooperative Purchasing Agreement.
WHITMAN COUNTY
WHITWORTH WATER
WILLAPA COUNSELING CENTER
WILLAPA VALLEY SCHOOL DISTRICT 160
WILLAPA VALLEY WATER DISTRICT
WINLOCK SCHOOL DISTRICT 232
WOODINVILLE FIRE & LIFE SAFETY DIST
WOODLAND PORT OF
YAKIMA COUNTY
YAKIMA COUNTY FIRE DISTRICT
YAKIMA COUNTY REGIONAL LIBRARY
YAKIMA SCHOOL DISTRICT 7
ATTACHMENT H
LOCAL GOVERNMENT UNITS BY STATE
Oregon's Incorporated Cities
ADAIR VILLAGE DEPOE BAY IONE MYRTLE CREEK SPRAY
ADAMS DETROIT IRRIGON MYRTLE POINT SPRINGFIELD
ADRIAN DONALD ISLAND CITY NEHALEM ST HELENS
ALBANY DRAIN JACKSONVILLE NEWBERG ST PAUL
AMITY DUFUR JEFFERSON NEWPORT STANFIELD
ANTELOPE DUNDEE JOHN DAY NORTH BEND STAYTON
ARLINGTON DUNES CITY JOHNSON CITY NORTH PLAINS SUBLIMITY
ASHLAND DURHAM JORDAN VALLEY NORTH POWDER SUMMERVILLE
ASTORIA EAGLE POINT JOSEPH NYSSA SUMPTER
ATHENA ECHO JUNCTION CITY OAKLAND SUTHERLIN
AUMSVILLE ELGIN KEIZER OAKRIDGE SWEET HOME
AURORA ELKTON KING CITY ONTARIO TALENT
BAKER CITY ENTERPRISE KLAMATH FALLS OREGON CITY TANGENT
BANDON ESTACADA LA GRANDE PAISLEY THE DALLES
BANKS EUGENE LAPINE PENDLETON TIGARD
BARLOW FAIRVIEW LAFAYETTE PHILOMATH TILLAMOOK
BAY CITY FALLS CITY LAKE OSWEGO PHOENIX TOLEDO
BEAVERTON FLORENCE LAKESIDE PILOT ROCK TROUTDALE
BEND FOREST GROVE LAKEVIEW PORT ORFORD TUALATIN
BOARDMAN FOSSIL LEBANON PORTLAND TURNER
BONANZA GARBALDI LEXINGTON POWERS UKIAH
BROOKINGS GASTON LINCOLN CITY PRAIRIE CITY UMATILLA
BROWNSVILLE GATES LONEROCK PRESCOTT UNION
BURNS GEARHART LONG CREEK PRINEVILLE UNITY
BUTTE FALLS GERVAIS LOSTINE RAINIER VALE
CANBY GLADSTONE LOWELL REDMOND VENETA
CANNON BEACH GLENDALE LYONS REEDSPORT VERNONIA
CANYON CITY GOLD BEACH MADRAS RICHLAND WALDPORT
CANYONVILLE GOLD HILL MALIN RIDDLE WALLOWA
CARLTON GRANITE MANZANITA RIVERGROVE WARRENTON
CASCADE LOCKS GRANTS PASS MAUPIN ROCKAWAY WASCO
CAVE JUNCTION GRASS VALLEY MAYWOOD PARK BEACH WATERLOO
CENTRAL POINT GREENHORN MCMINNVILLE ROGUE RIVER WESTLINN
CHILOQUIN GRESHAM MEDFORD ROSEBURG WESTFIR
CLATSKANIE HAINES MERRILL RUFUS WESTON
COBURG HALFWAY METOLIUS SALEM WHEELER
COLUMBIA CITY HALSEY MILLCITY SANDY WILLAMINA
CONDON HAPPY VALLEY MILLERSBURG SCAPPOUSE WILSONVILLE
COOSBAY HARRISBURG MILTON- SCIO WINSTON
COQUILLE HELIX FREEWATER SCOTT MILLS WOOD VILLAGE
CORNELIUS HEPPNER MILWAUKIE SEASIDE WOODBURN
CORVALLIS HERMISTON MITCHELL SENECA YACHATS
COTTAGE GROVE HILLSBORO MOLALLA SHADY COVE YAMHILL
COVE HINES MONMOUTH SHANIKO YONCALLA
CRESWELL HOOD RIVER MONROE SHERIDAN This may not be a
CULVER HUBBARD MONUMENT SHERWOOD complete list of all
DALLAS HUNTINGTON MORO SILETZ Oregon cities, but all
DAMASCAS IDANHA MOSIER SILVERTON other Oregon cities
DAYTON IMBLER MT ANGEL SISTERS shall be incorporated
DAYVILLE INDEPENDENCE MT VERNON SODA VILLE by this reference.
Maui
Hawaii's Counties
Kaua'i
Kalawao
Honolulu
Hawaii