Firefighter Property
FFP
Program Guide
Table of Contents
A. Program Description 4
B. Authority
4 C. Property Acquisition Federal Guidelines 4
D. Property Acquisition State Guidelines 5
E. Procedural Flow Chart 9
Procedure Guide
• Acquisition of FFP Property 11
• Picking up FFP Property 22
o Flow chart 25
• Entering/Receipting FFP Property into FEPMIS 26
o U ploading Documents and Pictures 34
o Adding In-Service Dates/Dropping Items from FEPMIS 42
• Disposal Process for FFP Property 45
Attachments
Attachment A
Demilitarized Equipment 46
Attachment B
Frequently Asked Questions 49
Attachment C
Cooperator Application 53
Attachment D
Screener Request Form 55
Attachment E
California Defense Logistics Agency Disposition Locations 57
Attachment F
Federal Supply Condition Codes 58
Attachment G
List of FSC Codes 59
Attachment H
Julian Date Calendar 63
Local Cooperators
Cooperative Agreement for Local Cooperators 65
CALFIRE County Cooperators
Cooperative Agreement for CALFIRE Counties 73
Forms
Acquisition Form Example: DD 1348-1A 82
Example: US Government Vehicle Title 83
Request to Obtain a Title to a Vehicle: SF-97 84
Letter of Authorization to Remove 86
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A. Program Description
The Firefighter Property (FFP) program awards excess Department of Defense (DoD) property to CAL FIRE and its cooperators for use in fire and emergency services. Through the FFP program, CAL FIRE Business Services Office (BSO) assists state and local firefighting and emergency service organizations to acquire the property. CAL FIRE works with the United States Department of Agriculture (USDA) Forest Service to implement the program. In the FFP program, certain property passes ownership after it has been in use for a specified period.
B. Authority
The FFP program is authorized through a cooperative agreement between CAL FIRE and USDA Forest Service. When CAL FIRE assists a fire department or agency, a separate cooperative agreement is required. The agreement holds the cooperator responsible for following federal and state guidelines. Agreements are renewed every three (3) years or whenever there is a change in signatory. All cooperative agreements are processed through BSO.
C. Property Acquisition Federal Guidelines
The following federal guidelines govern the acquisition of FFP property:
1. FFP property must directly support the fire protection program and emergency services.
Property could include vehicles and other fixed assets, plus fabricating materials, warehouse equipment, tools, and other items needed to distribute, maintain, and prepare the property for fire use or emergency use.
2. All acquisitions must be justified by how the acquisition will support this purpose.
CAL FIRE and the USDA Forest Service Regional Office must approve the justification of any item screened. Cooperators screen for property in the DoD Reutilization, Transfer and Donation (RTD) website: (https://businessportal.dla.mil/consent/consent.jsp ).
3. FFP property must not be acquired for warehouse/stockpiling, sale, lease, rent, exchange, barter, or to secure a loan.
4. All acquisitions will be reviewed and approved by the USDA Forest Service. CAL FIRE authorized local cooperators may acquire FFP property under specific state guidelines.
5. Cooperators must maintain adequate records necessary for FFP property:
• Non-Trackable Property (Demil A & Q6): Keep adequate records until the property is dropped from FEPMIS. Then follow your own processes for record keeping of property.
(Cont. on next page)
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• Trackable Property (All other Demil codes): Documents must be held for seven years and three months from the date of pick-up. These records must provide an audit trail for all excess DoD property from receipt to transfer, turn in, or disposal.
The documents required to be kept with the cooperator are:
• DD1348-1A - pick-up authorization document;
• Shipping Document - needed if property transfers location; • Items shipped as a “Lot” - documentation showing where items were distributed; • SF-97 Vehicle Title - as Needed;
• Any disposal documents
• Only for Sensitive or Demil Items
i. Demil Statements
ii. Vehicle Title
iii. Mutilization/Cannibalization Authority
6. Cooperators must provide adequate insurance to cover damage or injuries to persons or property relating to the use of the property. At a minimum, liability insurance must be maintained.
7. To the extent permitted by federal law, cooperators awarded the property shall indemnify and hold the U.S. government harmless from any and all actions, claims, debts, demands, judgments, liabilities, arising out of, claimed or account of, or in any manner predicated upon loss of or damage to property, or injuries, illness or death of any person or political entity including state, local and interstate bodies, in any manner caused by or contributed to by the state, its agents, employees upon or about the sale site and/or site on which the property is located or while the property is in possession of, used by, or submitted to the control of the state, its agents or employees after the property has been removed from U.S. government control.
D. Property Acquisition State Guidelines
The following state guidelines govern the acquisition of FFP property:
1. Only Demil Code A and Demil Code Q with an Integrity Code 6 can be acquired in FFP.
Other categories may be acquired but cannot be owned. Demil A and Q6 pertain to non- critical Federal Supply Class (FSC)/Federal Supply Group (FSG) Munitions List Items (MLI) or non-sensitive Commerce Control List Items (CCLI). These are items that do not require demilitarization and can be transferred to the ownership of the recipient after completing the FFP program requirements.
(Cont. on next page)
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When acquiring Demil Q6 property, the cooperator will need to sign a statement saying they will not sell the property to a foreign entity. Contact the state FFP Helpdesk before acquiring any Demil Q6 property.
2. Authorized cooperators can directly screen for FFP property in the DoD RTD website, utilizing access codes provided by BSO. Once approved by CAL FIRE and the USDA Forest Service, the property request is submitted for approval by DoD through a competitive allocation process. Once allocated the recipient must immediately pick up, receipt for the equipment, and make it operational (place “in-service”). The recipient has a deadline of 14 calendar days to pick up the property from the DoD Defense Logistics Agency (DLA) site.
3. For ownership to transfer, the recipient must meet the following criteria:
a. Place the property “in-service” within one calendar year of pick up or immediately after pick up.
b. R ecord the placed “in-service” date in Federal Excess Property Management Information System (FEPMIS). This date must not exceed one calendar year after pick up. The property must be used for its intended purpose of firefighting or emergency service for a continuous period of one calendar year after the placed “in-service” date. c. The maximum period allowed for both procedures (a) and (b) is two calendar years.
Both procedures could be accomplished in less amount of time.
Within this period:
I. All FFP property will be tracked in FEPMIS and assigned an FFP property number upon receipt and identification in FEPMIS.
II. FFP property may be modified for fire protection and emergency purposes.
The modification can be performed by vocational or technical schools, fire organizations, inmate crews, and/or commercial contractors.
III. A ll FFP property must be maintained and protected using the same standard as purchased equipment.
IV. When FFP property is lost, damaged, or stolen, CAL FIRE will investigate and determine whether there was negligence on the part of the authorized recipient and submit a recommendation to the USDA Forest Service.
(Cont. on next page)
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After this period:
I. FFP Demil A and Demil Q6 are no longer reportable to the USDA Forest Service once placed in service and thereafter used for a minimum of one year.
II. FFP property that has not been used for firefighting or emergency services for a minimum of one year must be reported to the USDA Forest Service for disposal authorization. (Returned to DoD/DLA site)
4. All costs related to pick up, repair or retrofit, painting, maintenance, titling, transfer, or disposal of property will be the responsibility of the recipient. The recipient has an obligation to inspect and reject the property prior to transfer. Once property is allocated, the recipient is responsible to complete all transactions related to receipt, identification, and tracking of the item in FEPMIS.
5. D emilitarized equipment, other than Demil A and Q6, may be acquired with restrictions.
These pieces of property will always be owned by the DoD and recorded in FEPMIS.
Each piece of property will require the state to perform biannual inventories and be returned to the nearest DLA site when no longer needed. For further information on these exceptions and restrictions refer to Attachment A.
6. FFP property may be transferred to another authorized cooperator within the state. Only usable or repairable property may be transferred.
7. Persons selected to screen (search and request items) for cooperators need to be knowledgeable in wildland and structural fire control programs and the types of equipment needed. Screeners should have internet access.
8. In the case of vehicles, the following steps must be taken by the recipient, after the vehicle has been picked up:
a. R equest a Certificate to Obtain Title to a Vehicle SF-97 from the state FFP Helpdesk to provide to the DLA site.
I. This must be done within 48 hours of picking up the vehicle, or the title will be defaulted to CAL FIRE, thus complicating the final ownership transfer.
II. You will need this document for the Department of Motor Vehicles (DMV) after the vehicle has been inspected.
b. The vehicle must be inspected immediately to make sure that it can be serviced and that the cooperator or CAL FIRE has the financial means to complete any repairs necessary.
(Cont. on next page)
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I. If the vehicle is unable to be repaired and put into service, the recipient can schedule an appointment with the DLA site to return the items stating that the item was uneconomical to put into service. At this point, do not register the vehicle with the DMV. Inform the state FFP HelpDesk prior to returning to DLA.
II. The recipient should not apply for the title (with the DMV) until confirmation has been made that the allocated vehicle can be put into service. DLA will not take a vehicle back after the title is issued.
c. Ownership will be issued to the state or local cooperator to which the vehicle was allocated. Title shall not be issued to an individual.
(Cont. on next page)
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E. Procedural Flow Chart
Welcome!
•Are you with CAL FIRE? Please go straight to “Training” •Are you a local cooperator? Please see the next step, “Application” Application
•Cooperator submits application packet to CAL FIRE Federal Property Coordinator:
[email protected]
Training
•Complete Screener Commitment Form and return to state FFP Helpdesk •Receive training via state FFP Analysts and state FFP Helpdesk Acquisition
•Screener can access DLA website to search for property •Select the property, and check out
Approval
•Acquisition will be reviewed for approval by state FFP Analysts •Upon state FFP Analyst approval, the acquisition moves to the USDA Forest Service for approval
FFP
Requirements
•Pick up property
•Transfer title (if applicable)
•Record in FEPMIS
•Place property in service within one year of pick up
Finalize
•Property is in service and continuoulsy used for one year •Remove property from FEPMIS (ownership transfer)
•Excess or dispose of property not placed in service
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Procedure Guide
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Acquisition of FFP Property:
1. Logging into the DLA website:
Login to DLA at: https://businessportal.dla.mil/consent/consent.jsp ;
Select “I Accept” button (This button may have to be selected twice):
After you accept the terms and condition, enter your username and password:
(Cont. on next page)
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2. Navigating to the search page:
After logging in select Disposition Services Tab:
Select Reutilization / Transfer / Donation (RTD) for available DoD property;
(This page is a new window; you will need to allow pop-ups)
(Cont. on next page)
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3. Screening for DoD property:
Select Firefighter > FF Search:
FF Search will open this page:
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Enter your unique DoDAAC:
You can search/sort for property in a variety of ways, the following examples are how to make your search match your preferences:
a. Sort by various preferences:
b. Search by NSN (National Stock Number):
(Cont. on next page)
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c. Search by FSC code:
(hold down CTRL or Shift to select multiple FSC codes.)
d. Search by FSG or FSC code manually:
e. Search by buzzwords or item names:
(i.e. Truck)
f. Search by screening cycle
g. Search by condition codes:
(select “Supply Condition Code” to show definitions)
(Cont. on next page)
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h. Search by location:
(all of CA, close to home, etc.)
i. Search by miles from location or zip code:
After entering your search parameters - Select Search Button
(Cont. on next page)
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Search Results Screen:
A list will be provided of all available property within your search criteria.
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Select DTID link to view more details about the property:
(email/call DLA site to get details about property. Also, on RTD site there is a question button to submit a question about the item)
IT IS MANDATORY TO EMAIL* SCREENSHOTS FROM THIS STEP
SHOWING THE ITEM YOU ARE SCREENING AND ALL DETAILS TO:
*Your email should be titled with the DTID number. State FFP will not approve any items unless we have the screenshots emailed to match.
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4. Selecting property for Check Out:
When you have decided on the property that you want to obtain, select the miniature shopping cart.
Once property is added to the cart, the screen below will load for you to enter your justification.
A justification must be entered that shows how the property directly supports firefighting and emergency services.
Examples:
• “For CAL FIRE program use”
• “To be converted into a water tender”
• “To be used as a brush truck”
Be sure to select the “Save To Cart” button!
(Cont. on next page)
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You will be brought back to the search page to show your items in the shopping cart.
Select the checkout button after you are done shopping.
If you wish to remove an item, you can select the miniature shopping cart.
5. Completing the checkout process:
Overview of the final checkout:
Select walk-in registration if you are on-site and want to remove the item the same day:
Select Submit Requisition to send your request to the next level of approval:
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Select the return button before finalizing if you need to make changes:
For CALFIRE screeners ONLY –
Any item that has an acquisition cost of $5,000.00 or more, a screenshot of the item must be sent to state FFP Helpdesk [email protected] , AND your Units Forestry
Logistics Officer (FLO) before any further approvals will be made. The FLO and State FFP will need to approve this item because it will become State Property and need to be inventoried as such.
(Cont. on next page)
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Picking up FFP property:
1. The DoD has eight Disposition Logistics Agency (DLA) sites in California where FFP property can be acquired and picked up. See Attachment E.
2. After requested property has been checked out, the screener must check the RTD main page daily for the Requisition Status.
Select Requisition Number to review history summary and approvals.
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3. For a vehicle request, the screener must complete the DoD Firefighter Program SF-97 (U.S. Government Certification to Obtain Title to a Vehicle Customer Identification Notice) form and email it to the state FFP Helpdesk. This must be done after checkout or the request for the vehicle will not be approved. This prevents the title of the vehicle being placed under CAL FIRE if the vehicle acquisition is meant for a local cooperator.
See Form on page #84.
4. Screeners must contact the DLA Point of Contact for the property once the Requisition Action shows that US Forest Service PMO, Cynthia Sanderson, has approved and sent the Request to EBS. Screeners will not receive emailed notifications confirming the property approval and allocation.
5. If property was not allocated to the screener, they may see the Requisition Action as Rejected or Canceled. Screeners will also receive an email from RTD if the property is no longer available.
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6. Once the screener has confirmed property is allocated to them, they must make an appointment with the DLA site to pick up the property.
7. Screeners will need to complete a Letter of Authorization to Remove (LOAR) the property for every requisition and send it to the DLA location via fax or email prior to the scheduled pick up date. LOARs will need to include:
• Requisition Number;
• DTID;
• I tem description in the text body.
LOARs are completed for every requisition even if the screener will be the individual picking up the property on site. See Form on page #86
8. Screeners must pick up the property from the DLA site within the 14-calendar day deadline from the allocation date; otherwise the request expires and will be cancelled.
9. The DLA site will provide the screener or individual picking up the property a completed DD1348-1A form and SF-97 (if applicable). If the property condition and or description does not meet the expectations of the screener at the time of pick up, they may choose not to acquire the property and cancel their request on site with the DLA site. See Form on page #82
10. After the property is picked up from a DLA site, the screener will receive a confirmation email confirming their property requisition had been picked up or shipped.
11. Screeners will have 30 days to complete the receipting process for the property in FEPMIS. Please refer to the Receipting Process in the FFP Program Guide for direction.
(Cont. on next page)
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Property Pick-Up Flow Chart
Request
Submitted
•Screener searched for property in RTD and has completed "Check Out" •Vehicle SF-97 Request was emailed with property screen shot to [email protected] (if applicable)
Request
Approved (1)
•State FFP Helpdesk approves or rejects screener's property requisition •TIMELINE: 1-2 DAYS FOR APPROVAL/REJECTION
Request
Approved (2)
•US Forest Service PMO approves or rejects screener's property requisition •Vehicle SF-97 Request is submitted to DLA by State FFP Helpdesk •TIMELINE: 1-2 DAYS FOR APPROVAL/REJECTION
Request
Processed
•Defense Logistics Agency receives property requisition for review •Screeners will not receive confirmation on property allocation, contact DLA to confirm •TIMELINE:1-7 DAYS FOR ALLOCATION/REJECTION
Schedule
Pick Up
•If property is allocated to screener, schedule a pick up with DLA site for property •If property is not allocated to screener, status will show property as "Rejected" •Submit Letter of Authorization to Remove (LOAR) to DLA site •14 DAY PICK UP DEADLINE STARTS THE DAY ALLOCATED BY DLA Pick Up
Property
•Screener or authorized person picks up property
•DLA site will provide form DD1348-1A and SF-97 (if applicable) Receipt for
Property
•Proceed to receipt for property as directed in FEPMIS
•30 DAYS TO RECEIPT FOR PROPERTY
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Entering FFP Property in FEPMIS.
1. Log in to iNAP to access FEPMIS; https://nap.nwcg.gov/NAP/ and click Sign In in the upper right corner.
(Cont. on next page)
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Key in your Username and Password. Select “Sign In button”.
Select FEPP-PROD to open FEPMIS.
(Cont. on next page)
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2. Click on Receipts Module;
To sort your receipts by their programs, FEPP or FFP, click “source” at the top of the column.
Click the order number you want to receipt for. You can find the order number on form 1348-1A that was used to pick up the item.
Your order number is made up of the following items: your DoDAAC, last digit of the calendar year, Julian Date of the screening, and the last 4 digits of your Requisition Number.
• EXAMPLE: 2YF00061171234
• Order number > Requisition Number > MILSTRIP = Different names for the same number.
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Receipt all property in FEPMIS within 30 calendar days on the date of the DoD Form 1348-1A
3. Receipt for your items;
Once you have selected to order/item that you wish to receipt for, enter in the quantity and click the Receipt button.
(Cont. on next page)
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4. Identify your items;
Enter the quantity of the items you wish to identify;
Enter the number of FEPMIS records you wish these items to have;
Example: If you want all 141 headlights into 1 FEPMIS record you would enter 1.
If you want 41 headlights in one record and 100 in another record, you would put 141 quantity, 2 FEPMIS records, and then follow the prompts to separate out the quantities.
Click identify, once you have entered the quantity and number of FEPMIS records for the item(s).
(Cont. on next page)
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Enter the Target Unit of Issue from the drop down provided;
Select Identity Property to move to the next step;
(Cont. on next page)
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5. Item description/type;
Make sure that the correct FSC code is selected;
The property can be categorized further by selecting from the drop down FEPP Type;
Add any additional comments about the product that may not have been included in the initial description.
Click submit.
6. Entering Property Details and Assigning Property Number;
Enter all fields that have an * next to them and any others that you can.
Directions for property
numbers below
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Property Number - All FFP Property are assigned a 12-digit tracking number in FEPMIS in the following format:
a. DD (for Department of Defense);
b. CA (for the State of California);
c. 8 (last number for the year 2018),
d. 117 (Julian date),
e. 1234 (Last 4 digits of the Requisition number).
f. EXAMPLE: DDCA81171234
Multiple Property Numbers - Assigning tracking numbers when breaking down one item into multiple items:
a. DD (for Department of Defense); - Drop the first “D”
b. CA (for the State of California);
c. 8 (last number for the year 2018),
d. 117 (Julian date),
e. 1234 (Last 4 digits of the Requisition number).
f. A, B, C, etc., depending on how many items you are breaking the single item into.
g. EXAMPLE: DCA81171234A
Click submit.
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7. Submitting Receipt for approval;
Click submit to finish processing the receipt.
Summary page shows any pending receipts or items to identify.
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8. Uploading Documents and Photos into FEPMIS;
After receipting property, upload documents and photos using Query Property (popup).
Required documents/photos to upload and naming conventions are:
a. Form DD1348-1A
• The title of this document should be “PropertyNumber-DD1348-1A”
b. Photos
• The title of all photos should be “PropertyNumber-Date”. • If more than 1 photo title with A, B, C, etc. after the date. “PropertyNumber- Date-A/B/C”
c. SF-97 (if applicable)
• The title of this document should be “PropertyNumber-SF97”
d. CA DMV Title for Vehicles
• The title of this document should be “PropertyNumber-CADMVTITLE”
(Cont. on next page)
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This window will pop-up when you select Query Property (popup).
Enter search criteria for the property you are uploading a document/photo for:
• If property number is known, enter in top box.
• You can also search by location: division #, Subdivision, station, etc. • Select property type (FFP)
• E nter Property Status – Assigned
• Click submit
Note* There are different steps for uploading photos versus uploading documents
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Uploading Photos:
Select the link under the images column
If there are no photos uploaded for a property number yet, there will be a white box with an X;
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Click Browse;
Locate your photo file to upload, click Open;
Note* FEPMIS will only accept photos 1 MG and smaller, resize if necessary
Add photo caption: enter the date the photo was taken;
Click Upload;
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The photo will upload and you will see a comment that it was successful.
Uploading Documents:
Select the link under the documents column
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Select the Document Type from the drop-down options;
(Cont. on next page)
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Click Browse;
Locate your file to upload - click Open;
Note* FEPMIS will only accept documents 5MB and smaller
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Once the document type and document file are selected, click Upload and Save;
Once the document is uploaded it will show as a file link above under Existing Documents;
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9. Adding In-Service Dates in FEPMIS;
• Screeners must enter an “in-service” date for any property that can be used right away.
• Property that needs repair, modification, painting, retrofitting, or servicing before it is operational, will not receive an “in-service” date until it can be made operational.
• You will not be able to put an “in-service” date until all receipts have been approved. A Pending status will not allow you update the “in-service” date.
• All cooperators have one year* from the day the property has been picked up to make it serviceable and update FEPMIS with an “in-service” date. *If more time is needed, the cooperator must contact the state FFP Helpdesk to request more time.
Log in to FEPMIS; Select Modify;
• If property number is known, enter in top box.
• You can also search by location: division #, Subdivision, station, etc. • Select property type (FFP)
• Keep Search For: “Tracked” selected
• Click submit
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Click the property number link under Property # column for the item you are putting “in -service”;
Select the calendar date that the property was put into service;
Note* Property will be able to be dropped from FEPMIS and from inventory 1 year from this date.
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Click submit;
Once an ‘in-service” date has been entered, you will need to set a reminder to go back into FEPMIS exactly 1 year from the “in-service” date. You will be required to remove the item out of FEPMIS so that we do not have to complete a Federal inventory for this item.
• Demil B, C, D, F & Q (other than Q6) are required to have Federal inventory for their entire lifespan, regardless of “in-service” date.
You will be contacted by the state FFP Helpdesk for any item’s that need Federal inventory.
The state FFP Helpdesk will provide guidelines and worksheets at that time.
10. Dropping an item from FEPMIS;
To drop an item from FEPMIS follow the steps for Adding “in-service” dates so you can get to the screen below, BUT click Remove;
(Cont. on next page)
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Disposal Process for FFP Property:
1. Non-Demil Property, ownership has transferred to the cooperator/recipient;
Demil A and Demil Q6 FFP property that has been placed “in-service” and used for one year, does not need to be reported to the USDA Forest Service for disposal. This property has been removed from FFP Inventory in FEPMIS and the cooperator/recipient is now the owner. If the recipient determines the property is no longer needed or is uneconomical to repair, they may then transfer, sell, donate, exchange, or trade it per the entity’s disposal guidelines.
Receipts from the sale may be collected by the authorized recipient for their files.
For Local Cooperatives disposals, refer to entity’s disposal guidelines.
For CAL FIRE disposals, refer to the 2800 Handbook.
2. Inventoried Non-Demil Items, property has not changed ownership yet;
FFP property that has not been placed “in-service” or used for firefighting or emergency services for a minimum of one year, must be reported to the USDA Forest Service for disposal authorization. The USDA Forest Service will authorize the recipient to dispose of the item by cannibalization for usable parts, sale, exchange or trade.
Contact the state FFP Helpdesk for assistance with these disposals and provide the following supporting documentation:
i. P olice report for items lost or stolen;
ii. A ccident report for items damaged or destroyed;
iii. M echanic’s report for items that have suffered mechanical damage and considered uneconomical to repair;
CAL FIRE Firefighter Property Program Guide 47 | Page
iv. S tatement explaining why the item cannot be placed “in-service” or used for one year.
3. Inventoried Demil and Sensitive Property;
Demil Required C, D, and F and Sensitive B and Q property require special procedures and written approval of CAL FIRE and the USDA Forest Service for disposal. Direction will be given to authorize disposal by transferring to another FFP participant, returning the item to a DoD Disposition Site, or total destruction of the property.
Contact the state FFP Helpdesk for assistance with these disposals.
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Attachments
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Attachment A
Demilitarized Equipment
Firefighter Property (FFP) with Demil codes B, C, D, F and Q (other than Q6) require special handling but may also be acquired. However, there are strict procedures and controls involved in disposing of these types of equipment.
Ownership of these items stay vested in the Department of Defense (DoD) and must be accounted for until they are returned to a Defense Logistics Agency (DLA) Disposition Services site or have been demilitarized per guidelines established by the DoD and USDA Forest Service. Any cost for disposal would be the responsibility of the recipient of the FFP property.
All Demil B, C, D, F and Q (other than Q6) FFP require written approval of the state and Forest Service Property Management Officer (PMO) for disposal. One of the following methods will be authorized:
1. Transfer to another FFP participant
2. Return to a DLA Disposition Services site (DLA Site)
3. Destruction
The list below details how all property with the assigned Demil code must be handled:
1. Demil A: Do not have any special requirements for the disposal; items can go to the public.
2. Demil B: Cannot go out to the public since it is required to be mutilated after use within Federal Agency programs. Demil B items cannot be disposed of without a Demil Certification with two signatures stating the item is destroyed beyond use or repair. All parts on a Demil B item must be destroyed. Demil certs and pictures are a requirement for these items.
3. Demil C: There are key components in Demil C items that must be destroyed.
Contact the DLA Demil Coordinator to identify all Key Components of a Demil C item to ensure all is/will be destroyed. Demil certs and pictures are a requirement for these items.
4. Demil D: Must be destroyed to render the item completely unusable. No portion of a Demil D can be recognizable as the original piece. Demil certs and pictures are a requirement for these items.
5. Demil F: Normally these items will have hazardous materials involved; most of the time the hazardous material was removed prior to turn in to the DLA site. If acquiring a Demil F item, make sure to have the DLA site provide a copy of a statement saying there are no hazardous materials in the item. Otherwise the item CAL FIRE Firefighter Property Program Guide 50 | Page
must be treated as a Demil F containing hazardous material, title will not transfer and it must be inventoried every two years.
6. Demil Q6: Will no longer need an End Use Certificate. Instead the cooperator acquiring Demil Q6 will sign a statement saying they will not sell the property to a foreign entity.
7. Demil Q other than Q6: Must be returned to the DLA site, these items may be destroyed and treated as Demil B if the items can be destroyed. Demil certs and pictures are a requirement for these items.
All above Demil B, C, D, F and Q property items can be returned to a DLA site. Before a Demil property is returned, the proper FEPMIS disposal guidelines must be followed.
CAL FIRE Firefighter Property Program Guide 51 | Page
Attachment B
Frequently Asked Questions
What is the FFP program?
The Firefighter Property (FFP) Program transfers excess Department of Defense (DoD) property to cooperators within fire and emergency services. In California, the Department of Forestry and Fire Protection (CAL FIRE) administers the FFP Program. The State enlists local firefighting and emergency service cooperators and assists them in acquiring property. Authority for the Program is defined in Title 10 U.S. Code § 2576b and FFP Cooperative Agreement between USDA Forest Service and CAL FIRE.
What is FEPMIS?
The Federal Excess Property Management Information System (FEPMIS) is a proprietary web-based electronic database that allows users to search and input, change or modify data, create reports, query information, locate property, and perform all operations in federal property programs implemented by the USDA Forest Service. Access to FEPMIS is provided by CAL FIRE and the USDA Forest Service.
What can be acquired in the FFP program?
Excess DoD property designed for, or which can be modified for, direct use in fire pre-suppression or suppression activities or needed for emergency services associated with the cooperators’ responsibilities.
How does acquiring DoD approved property differ from acquiring FEPP property? We receive property directly from DoD. Getting property directly from DoD allows us to get a better choice of property. DoD does not keep ownership of the property once it is acquired.
What is prohibited in the FFP program?
Property cannot be obtained for:
• Warehousing/stockpiling
• Sale
• Lease
• Rent
• Exchange
• Barter
• To secure a loan
• Supplement normal State/local government entities’ budgets
Within its service life, the property cannot be authorized for:
• Cannibalization
• Parts
• Speculative use/possible future use
CAL FIRE Firefighter Property Program Guide 52 | Page
What are the steps to apply as an FFP Cooperator?
• STEP 1. Contact a FFP Analyst at: [email protected] to ask for additional information and a FFP Cooperative agreement/application packet, if needed.
The application packet includes the following:
1. FFP application form
2. Cooperative Agreement for FFP
3. Resolution from governing board approving FFP participation
Note: Resolution must be submitted along with a completed Cooperative agreement. If the resolution is not received, the agreement will not be sent on for further processing and will be considered an incomplete agreement packet.
4. Screener Request Form
• STEP 2. Send application packet with original signature to:
CALFIRE
Business Services Office
FFP Helpdesk
PO Box 944246,
Sacramento, CA 94244-2460
• STEP 3. Application packet will be reviewed by CAL FIRE for approval or further verification.
• STEP 4. The state FFP Helpdesk will prepare and send an approval to participate in the FFP program as a Cooperator. The FFP Cooperator will receive the following for their file:
1. Copy of CAL FIRE signed Cooperative Agreement
2. C opy of FFP Program Guide
3. Screener Commitment Form
• STEP 5. FFP Cooperator returns Screener Commitment Form the state FFP Helpdesk at [email protected]
• STEP 6. FFP Help Desk will provide a username and temporary password to begin screening for property.
What is the Cooperator’s role and tasks in the FFP program?
1. Acquire FFP property only for the uses allowed in the program
2. Create acquisitions, reports, input, change or modify property records in FEPMIS
3. Bear the full costs of transporting, retrofitting, modifying, maintaining, repairing, and operating the property
4. Place the property in service for a period not to exceed one year after pick up and receipt of the property
5. Carry full insurance coverage for the property
6. Properly, care for, maintain and secure the property
7. Keep the property operational and in use for one year after it has been placed in service; prior to this, provide a written report to the state if the FFP property has become inoperable or uneconomical to operate
CAL FIRE Firefighter Property Program Guide 53 | Page
8. Physically inventory the property if the placed in service and one year operational period has not been met
9. Retain physical property records for six years and three months
What are the Cooperator’s responsibilities under their FFP agreement?
The FFP Cooperator is responsible for all costs and services, including management, personnel and overhead expenses needed to acquire FFP property. These include the following:
• Immediate pick-up and receipt of FFP Property, and transporting property from DoD excess site
• Repair and/or retrofit/modify to convert property for direct use in fire pre-suppression, suppression activities, or emergency services
• Painting (to ensure no military colors or markings are visible on equipment)
• Regular maintenance
• Sufficient insurance coverage to cover damages and injuries to persons or property. At minimum, liability insurance must be maintained; see page number two (2) of the Cooperator Agreement for more information
• All other funds to transport, repair, maintain, retrofit, and refurbish FFP equipment to comply with the placed-in-service deadline of one year
What are the Cooperator’s activity deadlines under their FFP agreement?
• WITHIN ONE YEAR OF PICK UP, THE PROPERTY MUST BE PLACED IN SERVICE.
Placed-in-Service means the property was made operational through proper conversion and/or repair (this includes painting vehicles and other rolling stock in the Cooperator’s Department or Agency color and seal).
• THE PROPERTY MUST BE USED FOR ITS DESIGNATED PURPOSE ONE YEAR AFTER THE PLACED-IN-SERVICE DATE. One year after the item has been placed in service, as recorded in FEPMIS, the Cooperator must maintain accounts for and use the property for firefighting and/or emergency needs for one continuous calendar year. Failure to use and maintain the property for at least one year after being placed in service, obligates the Cooperator to Inventory the property in FEPMIS before any disposal is authorized by State and USDA Forest Service.
Can a Cooperator nominate more than one Screener?
No, a cooperator can apply for only one screener at a time. However, a screener can be replaced as needed to ensure continuity and coverage.
Can a Cooperator’s screening access be discontinued or revoked?
Yes, CAL FIRE can discontinue or revoke screener’s access if either abuse or fraud has been proven.
Can a Cooperator’s FFP agreement be suspended or terminated?
Yes, CAL FIRE can suspend or terminate the agreement due to unresolved failure to abide by or willful violation of the agreement.
CAL FIRE Firefighter Property Program Guide 54 | Page
Where can a Cooperator find out more about the FFP?
• https://www.fs.usda.gov/managing-land/fire/fepp
• C AL FIRE Federal Property Coordinator(s)
• USDA Forest Service FFP Standard Operating Procedures (Ask CAL FIRE Federal Property Coordinator for a copy)
Who are the CAL FIRE contacts for FFP?
Department of Forestry and Fire Protection
Business Services Office (BSO)
NAME: TITLE: PHONE NUMBER:
Nicole Harner Manager of Property and Local
Services (916) 894-9804
Alicia Hastings Federal Property Coordinator (916) 894-9809 Vacant Federal Property Coordinator
Vacant Federal Property Coordinator
FFP Desk Mailing
Address
CAL FIRE Business Services Office – FFP Program
PO Box 944246, Sacramento, CA 94244-2460
FFP Helpdesk Email
Address [email protected]
FFP Website https://www.fire.ca.gov/resources/equipment-programs/
CAL FIRE Firefighter Property Program Guide 55 | Page
Attachment C
STATE OF CALIFORNIA, THE RESOURCES AGENCY
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
APPLICATION FOR PARTICIPATION
FIREFIGHTER PROPERTY (FFP) PROGRAM
NEW UPDATE SCREENER ID (Update Only):
Date of Application:
COOPERATOR INFORMATION
Cooperator Name:
Physical Address (No P.O. Box):
Mailing Address (If different from above):
City:
County:
Zip Code:
Phone Number:
Fax Number:
Fire Cooperator Email:
COOPERATOR’S FIRE CHIEF’S INFORMATION
Title:
Name:
Email:
Phone Number:
Cell Phone Number:
COOPERATOR’S FFP POINT OF CONTACT (POC) / SCREENER
Designated Point of Contact/Screener does not have to be Fire Chief. The POC must be an individual who may be easily reached to coordinate with CAL FIRE.
Title:
Name:
Email:
Phone Number:
Cell Phone Number:
CAL FIRE Firefighter Property Program Guide 56 | Page
I certify that I have read and understood the FFP Program Guide for Cooperators to participate in the Firefighter Property Program (Title 10 U.S. Code § 2576b).
I certify that appropriate local funding will be made available to transport, repair, maintain, retrofit and refurbish FFP equipment to comply with the placed in service deadline of one (1) year from the date acquired property is picked-up from Department of Defense (DoD) Disposition site and returned to Local Fire Cooperator’s site.
* This application must be updated and resubmitted within 30 calendar days whenever there is a change in either of the following:
1. Local Fire Cooperator’s name, mailing and physical address, contact numbers (direct phone and fax) and email;
2. Fire Chief’s information: name, contact numbers (direct phone and cell phone) and email;
3. Main Point of Contact for FFP Screeners and FFP general information: name, contact numbers (direct phone and cell phone) and email.
COOPERATOR
NAME OF FIRE DEPARTMENT:
BY (Authorized Signature):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
Note: This section filled out by Sacramento FFP Program Office & USFS
STATE OF CALIFORNIA
Department of Forestry and Fire Protection
APPROVED
DENIED
BY (CAL FIRE BUSINESS SERVICES OFFICE):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
CAL FIRE Firefighter Property Program Guide 57 | Page
Attachment D
STATE OF CALIFORNIA, THE RESOURCES AGENCY
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
SCREENER REQUEST FORM
FIREFIGHTER PROPERTY (FFP) PROGRAM
New Screener – Complete Steps 1 & 2
Step 1 – Complete “Screener Information” Section.
Step 2 – Have Authorizing Section signed by Fire Chief or other Official & CAL FIRE State FFP Coordinator.
Step 3 – CAL FIRE State FFP Coordinator will email Screener Ids and Passwords to Screener upon process completion.
SCREENER INFORMATION – STEP 1
Name (First and Last):
Fire Cooperator Name:
Street Address (No P.O. Box):
Mailing Address (If different from above):
City and State:
Zip Code:
-
Phone Number w/ Area Code:
( ) - Ext.
Cell Phone Number w/ Area Code:
( ) -
E-mail Address:
ACCESS LEVEL REQUESTED (check off below):
DoD SEARCH/SELECT PROPERTY
FEPMIS USER
Authorizing Signatures – STEP 2
BY (Fire Chief or Authorizing Signature):
DATE SIGNED:
BY (FFP Coordinator):
DATE SIGNED:
CAL FIRE Firefighter Property Program Guide 58 | Page
Note: This section filled out by Sacramento FFP Program Office & USFS:
FEPMIS Information
SCREENER ID:
TEMPORARY PASSWORD:
AMPS/RTD Login Information
LOGON ID:
TEMPORARY PASSWORD:
DoDAAC Information
DoDAAC #:
USDA Forest Service
BY (Forest Service Property Management Officer):
DATE SIGNED:
CAL FIRE Firefighter Property Program Guide 59 | Page
Attachment E
Defense Logistics Agency (DLA)
The Right Solution - On Time, Every Time
California DLA Disposition Locations:
1. DLA Barstow - San Bernardino County, Barstow, CA
http://www.dla.mil/DispositionServices/Contact/FindLocation/barstow.aspx
2. DLA Pendleton - San Diego County, Camp Pendleton, CA http://www.dla.mil/DispositionServices/Contact/FindLocation/pendleton.aspx
3. DLA San Diego - San Diego County, San Diego, CA
http://www.dla.mil/DispositionServices/Contact/FindLocation/sandiego.aspx
4. DLA San Joaquin - San Joaquin County, Tracy, CA
http://www.dla.mil/DispositionServices/Contact/FindLocation/sanjoaquin.aspx
5. DLA Sierra Army Depot - Lassen County, Herlong, CA
http://www.dla.mil/DispositionServices/Contact/FindLocation/sierra.aspx
All DLA Location Listings:
http://www.dla.mil/DispositionServices/Contact/FindLocation.aspx
CAL FIRE Firefighter Property Program Guide 60 | Page
Attachment F
Federal Supply Condition Codes
The supply condition code is assigned when property is turned in to DLA Disposition Services Sites. Supply condition codes are defined as follows:
A - Serviceable - Issuable without Qualification
New, used, repaired, or reconditioned material which is serviceable and issuable to all customers without limitation or restrictions. Includes material with more than 6 months’ shelf life remaining.
B - Serviceable - Issuable with Qualification
New, used, repaired, or reconditioned material which is serviceable and issuable for its intended purpose but which is restricted from issue to specific units, activities, or geographical areas because of its limited usefulness or short service life expectancy.
Includes material with 3 through 6 months’ shelf life.
C - Serviceable - Priority Issue
Items which are serviceable and issuable to selected customers, but which must be issued before Condition A and B material to avoid loss as a usable asset. Includes material with less than 3 months’ shelf life remaining.
D - Serviceable - Test/Modification
Serviceable material which requires test, alteration, modification, conversion or disassembly.
This does not include items which must be inspected or tested immediately prior to issue.
E - Unserviceable - Limited Restoration
Material which involves only limited expense or effort to restore to serviceable condition and which is accomplished in the storage activity where the stock is located.
F - Unserviceable – Reparable
Economically reparable material which requires repair, overhaul, or reconditioning. Includes reparable items which are radioactivity contaminated.
G - Unserviceable – Incomplete
Material requiring additional parts or components to complete the end item prior to issue.
H - Unserviceable – Condemned
Material which has been determined to be unserviceable and does not meet repair criteria; includes condemned items which are radioactivity contaminated, Type I shelf life material that has passed the expiration date, and Type II shelf life material that has passed the expiration date and cannot be extended.
CAL FIRE Firefighter Property Program Guide 61 | Page
Attachment G
Federal Supply Class (FSC) Codes
Federal
Supply Class
(FSC)
Class Description
1510 Multi Engine
1510 Single Engine
1560 Exhaust System
1560 Fuselage
1560 Tail Boom
1610 Hub
1610 Power Control Unit & Assembly
1615 Drive Train Mechanisms
1615 Gear Box
1615 Main Rotor and Assembly
1615 Rotor Blade
1615 Tail Rotor and Assembly
1620 Landing Gear
1630 Braking Components and
Assemblies
1630 Wheel
1650 Pump
1650 Servo
1650 Tank
1650 Valve
1680 Actuator
1730 Hoist and hoist assembly
1730 Lift equipment and assembly
1730 Platforms, Ladders, Ramps
1925 Fire Boat
2305 All-Terrain Vehicle
2305 Vehicle, Tracked
2310 Bus
2310 Car, Station Wagon, sedan
2310 Cart, Electric or Gas
2310 Commercial Ambulance
2320 Crew Cab
2320 Dump
2320 Gamma Goat
2320 Heavy Cargo
2320 Hummer or HMMWV
CAL FIRE Firefighter Property Program Guide 62 | Page
2320 Pickup
2320 Tender
2320 Tractor
2320 Utility
2320 Van
2320 Wildland, Fire Truck
2330 Boat
2330 Camper, Pop-up
2330 Camper, Rigid Wall
2330 Cargo
2330 Compressor/Generator
2330 Flat Bed
2330 Flood Light
2330 Low Boy
2330 Tilt Bed
2330 Van Box
2330 Water Tank
2350 Carrier, Tracked
2410 Bulldozer
2410 Crawler
2420 Tractor, Full Size Farm
2420 Tractor, Lawn and Garden
2510 Truck Bed
2510 Van Body
2510 Wheel Coupler
2520 Case, Transfer
2520 Transmission, Automatic/Standard
2530 Axle, Front
2530 Axle, Rear
2530 Track, Crawler Tractor
2540 Cover, Truck
2590 Winch
2815 Engine, Diesel
2815 Engine, Multifuel
2840 Component
2840 Engine, Turbine
3431 Welder, arc mobile
3510 Dryer, Laundry
3510 Washer, Laundry
3694 Room, Modular
3694 System, Recovery
3695 Chainsaw
3695 Chipper, Brush
3710 Cultivator
3710 Disc, Harrow
3710 Mop up unit
CAL FIRE Firefighter Property Program Guide 63 | Page
3710 Plow
3710 Tiller
3720 Grass Cutter
3720 Hay Mowers
3720 Sickle Bar Attachment
3740 Assembly, Pump and Tank
3740 Sprayer
3750 Push Mower
3805 Backhoe
3805 Ditcher
3805 Excavator
3805 Grader
3805 Loader
3805 Scraper
3805 Trencher
3810 Crane
3825 Snowplow, Motorized
3825 Sweeper, Motorized
3895 Mixer
3895 Roller, Sheepsfoot
3895 Tamper
3920 Hand Truck
3920 Pallet Jack
3930 Forklift
3930 Tractor, Warehouse
3950 Crane
3950 Gantry
3950 Hoist
3950 Winch
3990 Lift, Pallet
3990 Ramp, Portable
3990 Ramp, Vehicle Loading
4110 Box, Storage, Refrigerated
4110 Cooler, Ice Cream
4110 Ice Machine
4110 Refrigerator, Household
4110 Refrigerator, Industrial
4210 Bucket, Canvas, Bambi
4210 CAFS Firefighting Unit
4210 Dryer unit, Firehose
4210 Fire Truck, Commercial Ladder
4210 Fire Truck, Commercial
Pumper/Engine
4210 Simulator, Fire
4220 Manifold
4910 Kit, Tool, Auto Maintenance
4940 Kit, Shop Equipment
CAL FIRE Firefighter Property Program Guide 64 | Page
5410 Building, Portable
5410 Building, Prefabricated
5410 Building, Quonset
5410 Chamber, Fumigation
5411 Shelter, Communications
5411 Shelter, Electronics
5411 Shelter, Empty
5411 Shelter, Pedestrian
5411 Shelter, Shop
5430 Water
5445 Tower, Lookout
5445 Tower, Radio
5450 Bleachers
5855 Goggles
5855 Scopes
6115 Skid Mount
6910 Training Dummy, Resuscitation
7010 Computer, Desktop
7010 Computer, Laptop
7025 Modem
7025 Plotter
7025 Printer
9905 Costume, Smokey Bear
9999 Provide Description
CAL FIRE Firefighter Property Program Guide 65 | Page
Attachment H
Julian Date Calendar
(NON-LEAP YEAR)
Day Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Day 1 001 032 060 091 121 152 182 213 244 274 305 335 1
2 002 033 061 092 122 153 183 214 245 275 306 336 2
3 003 034 062 093 123 154 184 215 246 276 307 337 3
4 004 035 063 094 124 155 185 216 247 277 308 338 4
5 005 036 064 095 125 156 186 217 248 278 309 339 5
6 006 037 065 096 126 157 187 218 249 279 310 340 6
7 007 038 066 097 127 158 188 219 250 280 311 341 7
8 008 039 067 098 128 159 189 220 251 281 312 342 8
9 009 040 068 099 129 160 190 221 252 282 313 343 9
10 010 041 069 100 130 161 191 222 253 283 314 344 10
11 011 042 070 101 131 162 192 223 254 284 315 345 11
12 012 043 071 102 132 163 193 224 255 285 316 346 12
13 013 044 072 103 133 164 194 225 256 286 317 347 13
14 014 045 073 104 134 165 195 226 257 287 318 348 14
15 015 046 074 105 135 166 196 227 258 288 319 349 15
16 016 047 075 106 136 167 197 228 259 289 320 350 16
17 017 048 076 107 137 168 198 229 260 290 321 351 17
18 018 049 077 108 138 169 199 230 261 291 322 352 18
19 019 050 078 109 139 170 200 231 262 292 323 353 19
20 020 051 079 110 140 171 201 232 263 293 324 354 20
21 021 052 080 111 141 172 202 233 264 294 235 255 21
22 022 053 081 112 142 173 203 234 265 295 326 356 22
23 023 054 082 113 143 174 204 235 266 296 327 357 23
24 024 055 083 114 144 175 205 236 267 297 328 358 24
25 025 056 084 115 145 176 206 237 268 298 329 359 25
26 026 057 085 116 146 177 207 238 269 299 330 360 26
27 027 058 086 117 147 178 208 239 270 300 331 361 27
28 028 059 087 118 148 179 209 240 271 301 332 362 28
29 029 088 119 149 180 210 241 272 302 333 363 29
30 030 089 120 150 181 211 242 273 303 334 364 30
31 031 090 151 212 243 304 365 31
CAL FIRE Firefighter Property Program Guide 66 | Page
Julian Date Calendar
(LEAP YEAR)
Day Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Day 1 001 032 061 092 122 153 183 214 245 275 306 336 1
2 002 033 062 093 123 154 184 215 246 276 307 337 2
3 003 034 063 094 124 155 185 216 247 277 308 338 3
4 004 035 064 095 125 156 186 217 248 278 309 339 4
5 005 036 065 096 126 157 187 218 249 279 310 340 5
6 006 037 066 097 127 158 188 219 250 280 311 341 6
7 007 038 067 098 128 159 189 220 251 281 312 342 7
8 008 039 068 099 129 160 190 221 252 282 313 343 8
9 009 040 069 100 130 161 191 222 253 283 314 344 9
10 010 041 070 101 131 162 192 223 254 284 315 345 10
11 011 042 071 102 132 163 193 224 255 285 316 346 11
12 012 043 072 103 133 164 194 225 256 286 317 347 12
13 013 044 073 104 134 165 195 226 257 287 318 348 13
14 014 045 074 105 135 166 196 227 258 288 319 349 14
15 015 046 075 106 136 167 197 228 259 289 320 350 15
16 016 047 076 107 137 168 198 229 260 290 321 351 16
17 017 048 077 108 138 169 199 230 261 291 322 352 17
18 018 049 078 109 139 170 200 231 262 292 323 353 18
19 019 050 079 110 140 171 201 232 263 293 324 354 19
20 020 051 080 111 141 172 202 233 264 294 325 355 20
21 021 052 081 112 142 173 203 234 265 295 326 356 21
22 022 053 082 113 143 174 204 235 266 296 327 357 22
23 023 054 083 114 144 175 205 236 267 297 328 358 23
24 024 055 084 115 145 176 206 237 268 298 329 359 24
25 025 056 085 116 146 177 207 238 269 299 330 360 25
26 026 057 086 117 147 178 208 239 270 300 331 361 26
27 027 058 087 118 148 179 209 240 271 301 332 362 27
28 028 059 088 119 149 180 210 241 272 302 333 363 28
29 029 060 089 120 150 181 211 242 273 303 334 364 29
30 030 090 121 151 182 212 243 274 304 335 365 30
31 031 091 152 213 244 305 366 31
CAL FIRE Firefighter Property Program Guide 67 | Page
Local Cooperator
Agreement
CAL FIRE Firefighter Property Program Guide 68 | Page
STATE OF CALIFORNIA
THE NATURAL RESOURCES AGENCY
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
COOPERATIVE AGREEMENT FOR THE
DEPARTMENT OF DEFENSE
FIREFIGHTER PROPERTY (FFP) PROGRAM
Under Title 10 United States Code § 2576b
This agreement is entered into by and between
THE STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
AND
This agreement made and entered into this day of , 20 , by and between the State of California acting by and through the Director of the Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as the STATE and the , hereinafter referred to as the COOPERATOR, covenants as follows:
I. PURPOSE
The STATE has been approved as an agent of the United States Department of Agriculture (USDA) Forest Service for administering excess Department of Defense (DoD) personal property as part of the Firefighter Property (FFP) program, which allows the COOPERATOR to take custody and use FFP property in providing fire and emergency medical services, including disaster relief activities.
II. MUTUAL INTEREST OF PARTIES
Both the STATE and the COOPERATOR have a mutual interest in the prevention, protection, and suppression of all fires near and adjacent to the property and the people of California, including providing medical emergency services and disaster relief.
III. AUTHORITIES
The Secretary of Defense is authorized by Title 10 United States Code § 257b to transfer to firefighting agencies, personal property that is excess to the needs of the DoD and that the Secretary of Defense determines is suitable to be used by such agencies in fire protection, emergency medical services and disaster relief activities.
IV RESPONSIBILITIES
THE COOPERATOR AGREES:
1. To only screen and acquire FFP property that are designed for or can be modified for direct use in fire pre-suppression or suppression activities, provide emergency medical services associated with the COOPERATOR’s fire service responsibilities, or items that can be used to support disaster relief activities.
2. FFP property cannot be requested or issued for: cannibalization, parts, for speculative/possible future use, warehousing/stockpiling, or to sell, lease, rent, exchange, barter, secure a loan, or to otherwise supplement normal budget.
3. Warehousing/stockpiling is only authorized for disaster response accommodations. FFP property such as generators, cots, tents, etc. that are obtained to support potential disaster relief or other contingency operations will be considered to have been placed into use if they are readily available to support emergency contingencies.
CAL FIRE Firefighter Property Program Guide 69 | Page
4. To send the STATE a copy of the signed receipt (1348-1A) for each FFP property item removed from the DoD Defense Logistics Agency (DLA) upon return from property pick up. This is a mandatory requirement as identified by the DoD and the USDA Forest Service.
5. To bear the entire cost of transportation, retrofit, modification, maintenance, repair, (including painting, as necessary) and operation of acquired FFP property while in the COOPERATOR’S possession, and relieve the STATE of all responsibility and liability in matters related to FFP property.
6. Acquired FFP property must be placed into use or ready for use within one (1) year of receipt. If the property is not placed for use in the one (1) year timeline, the property must be returned to the DoD Defense Logistics Agency (DLA) at the COOPERATOR’s expense.
7. To ensure add on tanks, pumps, hose reels, modification of property (e.g.: converting fuel tanker to a water tanker) etc. will not cause an acquired FFP vehicle to exceed the manufacturer’s Gross Vehicle Weight (GVW) rating. This could compromise the safe use of the FFP vehicle.
8. To obtain prior to operation of any FFP property, the minimum liability insurance in the amount required by State law to cover the operation of FFP rolling stock. The COOPERATOR must maintain adequate insurance to cover damages or injuries to cover persons or property relating to the use of the FFP property.
9. Insurance is not required on any FFP property that has a DEMIL code of B, C, D, F and Q (other than Q6) along with other property with special handling requirements that remain titled to the DoD.
10. The COOPERATOR must paint any FFP rolling stock that has distinct military colors or markings.
11. The COOPERATOR shall be responsible for the proper care, maintenance, security, and storage of the FFP property.
12. The COOPERATOR is required to keep the FFP property operational for a minimum of one (1) year after “In Service” date before normal disposal can take place.
13. Identify and track all FFP property that has a DEMIL code of B, C, D, F and Q (other than Q6) which require special handling. These FFP property items will not transfer ownership to the COOPERATOR and will remain titled to the DoD.
14. COOPERATOR will contact the STATE for FFP property that has a DEMIL code of B, C, D, F and Q (other than Q6) that is no longer needed and to be returned to the DLA at the COOPERATOR’s expense.
15. The DoD reserves the right to recall DEMIL property issued through the FFP program at any time tracked by the USDA Forest Service for accountability purpose until the COOPERATOR requests disposal of the FFP property item.
16. FFP property that has not been used for firefighting or emergency services for a minimum of one year must be reported to the STATE and USDA Forest Service for disposal authority. Supporting documentation must be provided on why the property needs to be disposed prior to the one year of use.
Possible documentation includes:
a. A police report for items lost or stolen.
b. An accident report for items that have been damaged, destroyed or rendered uneconomical to repair due to an accident.
c. A mechanics report for items that have suffered mechanical damage and are now considered uneconomical to repair.
d. A statement (email is acceptable if it includes the person’s name, title and contact information) from a Fire Chief explaining why the item cannot be placed into service.
17. The COOPERATOR shall report lost, missing, stolen or destroyed FFP property to the STATE. FFP property with a DEMIL code of B, C, D, F and Q (other than Q6) must be reported within 24 hours. FFP property with a DEMIL Code of A or Q6 must be reported within seven (7) days.
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18. When FFP property is lost, damaged, or stolen, a determination is required whether there was negligence on the part of the COOPERATOR. The STATE shall make a recommendation to the USDA Forest Service PMO whether there was negligence or gross negligence. a. Negligence: The failure to abide by Federal rules and regulations. i. Repeated instances of negligent damage to FFP property by employees of the COOPERATOR may be cause for the STATE to suspend further acquisitions by the COOPERATOR until the reasons for the negligence are identified and steps taken to prevent further instances.
b. Gross negligence: The intentional, willful, or wanton failure to exercise a reasonable degree of care to protect FFP property in one’s custody in reckless disregard of the consequences of the actions.
i. If the STATE determines that there is apparent gross negligence on the part of a COOPERATOR employee, Recipient or a User of FFP property, the findings plus all supporting documentation shall be forwarded by the STATE to the USDA Forest Service Property Management Officer (PMO) for a final determination. ii. If the final determination is one of gross negligence, the COOPERATOR shall be suspended from acquiring any additional FFP property for SIX (6) months. iii. A second case of Gross Negligence will cause the COOPERATOR to lose all privileges of participating in the FFP program, indefinitely.
19. To perform/participate in the physical inventory process on FFP property with a DEMIL code of B, C, D, F and Q (other than Q6) in the COOPERATOR’S possession every two (2) years.
20. The STATE and the USDA Forest Service will periodically conduct joint reviews of the FFP program to ensure compliance with the DoD, USDA Forest Service and other applicable statutes, regulations and policies are being followed. The COOPERATOR must participate and provide access to all physical FFP property tracked in the Federal Property Management Information System (FEPMIS) along with access to all FFP documentation during the review. Any FFP property removed and closed in FEPMIS will not be inventoried during the review process.
21. The STATE is authorized to perform audits and reviews by STATE personnel, in between joint reviews, to provide the USDA Forest Service information for FFP program improvements.
22. To retain all documentation on all FFP property for six (6) years and three (3) months after acquisition; starting with the date of pick up through the property’s disposal. Copies of final disposition paperwork shall be sent to the STATE.
23. The COOPERATOR must provide access to and the right to examine all records, books, or documents relating to FFP property transferred to the COOPERATOR under Title 10 U.S.C. 2576b to the USDA Forest Service, the Department of Defense, the Office of the Inspector General, and the Comptroller General of the United States, the STATE or their authorized representatives.
24. The proceeds from the sale of any FFP vehicle and/or other FFP property must be earmarked for “Fire/Emergency Services.”
25. FFP Property with a DEMIL Code of A or Q6, after the one (1) year conditional holding and utilization period, may be sold or transferred to non-FFP participants in compliance with the United States Export Control Regulations. Under no circumstances will FFP property be sold or transferred to non-United States persons or exported.
V. OTHER AGREEMENT TERMS
IT IS MUTUALLY AGREED THAT:
1. Title and ownership of FFP property does not pass to any private individual in their private capacity.
2. The COOPERATOR shall complete a resolution, or a statement from their governing board/council approving participation in the FFP Program. The resolution must be received with this Cooperative Agreement as a requirement of the terms and conditions before the STATE will prepare the COOPERATOR’s access to screen and manage FFP property.
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3. The STATE will transfer ownership of said property. In the case of vehicles and other titled property, the Certificate of Title will transfer to the COOPERATOR under the terms of this agreement, once the property has become operational and is ready to be placed into service by the COOPERATOR. a. The COOPERATOR which puts FFP property into use will accept ownership of equipment. b. Title must be in the entity’s name and cannot have an individual’s name on the title. c. COOPERATOR is responsible for any cost of obtaining title.
4. The STATE will not be responsible for furnishing spare parts for FFP property and the COOPERATOR accepts all FFP property “as is” without any warranties of any kind, either expressed or implied.
5. Owners of FFP property will cooperate with Federal and State parties to ensure compliance with Federal and State regulations, program and property management requirements. Additional FFP Program information may be requested and provided by the STATE.
6. COOPERATORS with any FFP property will cooperate with regulatory agencies to ensure compliance with Federal and State regulations, program and property management requirements.
7. In the event of any dispute over FFP property or any terms or conditions contained herein, the dispute shall be decided by the STATE and its decision shall be binding and final.
8. The parties hereto agree that the COOPERATOR, their officers, employees, agents, servants, contractors, volunteers, paid firefighters, and all others acting on behalf of the COOPERATOR, performing under the terms of this agreement, are not acting as officers, employees or agents of the State or the Federal Government.
9. The COOPERATOR agrees to defend, indemnify, save, and hold harmless the STATE as defined herein, and the Department of Forestry and Fire Protection (CAL FIRE), their officers, agents and employees against all claims, demands, causes of action or liability of any kind whatsoever arisi ng out of the acts of the COOPERATOR, its agents or employees in the performance of any function provided for under the terms of this agreement or the use of property transferred.
10. The STATE and COOPERATOR will provide appropriate assurances of complying with the following federal anti-discrimination statutes:
a. On the basis of race, color, or national origin, in Title VL of the Civil Rights Act of 1964 (42 USC 2000d et seq.) as implemented by DOD regulations 32 CR Part 195. b. On the basis of age, in the Age Discrimination Act of 1975 (42 USC 6101, et seq.) as implemented by Department of Health and Human Services regulations in 45 CFR Part 90. c. On the basis of handicap, in Section 504 of the Rehabilitation Act of 1973, P.L. 93 -112, as amended by Department of Justice regulations in 28 CFR Part 41 and DOD regulations at 32 CFR Part 56.
11. The period of this agreement is for three (3) years from the date of last signature on page six (6) and entered on page one (1), if no violations or signatory changes occur. Thereafter, the agreement shall be reviewed annually for compliance by the STATE during the agreement review process and extended if no violations or changes have occurred, not to exceed a three (3) year term renewal.
12. During the three (3) year term of this agreement, at the option of the STATE, this agreement may be terminated for any material breach by the COOPERATOR for any terms herein.
13. Either party may terminate this agreement by providing written notice to the other party 60 days prior to the termination date. If the agreement is terminated, the COOPERATOR shall be ineligible to continue participation in the FFP program. Upon termination of the Cooperative agreement, all FFP property as identified as assigned in FEPMIS to the COOPERATOR shall be returned to the DLA. Prior to terminating a COOPERATOR’s eligibility for cause, the STATE shall attempt alternative solutions.
14. Any information provided to the STATE under this Cooperative agreement is subject to the Freedom of Information Act (5 USC §§ 551 et seq.).
15. The primary contact information of the parties hereto, for all notices, payments, repayments, or any other activity required or contemplated under the terms of this Cooperative agreement are:
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Cooperator Name:
Department of Forestry and
Fire Protection (CAL FIRE)
Federal Property Programs
Contact Name:
Title:
Street Address:
Street Address:
710 Riverpoint Court
West Sacramento, CA 95605
Mailing Address:
Mailing Address:
P.O. Box 944246
City:
City:
Sacramento
Zip:
Zip:
94244-2460
Phone Number:
( ) - Ext.
Phone Number:
(916) 894-9804
Cell Phone Number:
( ) -
Fax Phone Number:
(916) 894-9880
Email:
Email:
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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year of the last signature below.
COOPERATOR
NAME OF COOPERATOR:
BY (Authorized Signature):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
STATE OF CALIFORNIA
Department of Forestry and Fire Protection (CAL FIRE)
BY (CAL FIRE Property and Local Services Manager):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
Nicole Harner, Property and Local Services Manager
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STATE OF CALIFORNIA
THE NATURAL RESOURCES AGENCY
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
COOPERATIVE AGREEMENT FOR THE
DEPARTMENT OF DEFENSE
FIREFIGHTER PROPERTY (FFP) PROGRAM
Under Title 10 United States Code § 2576b
ATTACHMENT A
ITEM: SERIAL #: IDENTIFICATION #
1. 2.
3. 4.
5. 6.
7. Revised July 2021
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County Cooperator
Agreement
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STATE OF CALIFORNIA
THE RESOURCES AGENCY
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
COOPERATIVE AGREEMENT FOR THE
DEPARTMENT OF DEFENSE FIREFIGHTER PROPERTY (FFP) PROGRAM Under Title 10 United States Code § 2576b
This agreement is entered into by and between
THE STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
AND
This agreement made and entered into this day of , 20 , by and between the State of California acting by and through the Director of the Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as STATE, and the hereinafter referred to as COOPERATOR, covenants as follows:
A. WHEREAS, the STATE has been approved as an agent of the USDA Forest Service for the purpose of administering the Department of Defense (DoD) Firefighter Property (FFP) Program, and
B. WHEREAS, the STATE, by law, is responsible for fire protection and prevention, maintenance and enhancement of the state’s forest, range and brush land resources, contract fire protection, and associated emergency services, and C. WHEREAS, the COOPERATOR is actively engaged in the prevention, protection and suppression of all fires in, and adjacent to suburban areas, and emergency response services and
D. WHEREAS, the COOPERATOR can more adequately carry out these functions if additional property is available, and
E. WHEREAS, it has been determined to be advantageous to the STATE in the proper discharge of its responsibilities, to make certain FFP property available to the COOPERATOR.
NOW, THEREFORE, for and in consideration of the mutual benefits to each party hereinafter appearing below, it is mutually agreed that, effective as of the date shown above:
The STATE Agrees:
1. To provide an opportunity to screen for FFP property for the exclusive purpose of fire suppression, fire prevention, and related emergency services of the COOPERATOR as described herein per the terms set forth in this agreement.
2. To establish and provide the tools and materials for the COOPERATOR necessary to participate, train, and engage in the FFP property program.
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3. To provide training of the USDA Forest Service’s Federal Excess Property Management Information System (FEPMIS). This tracking system enables the COOPERATOR full accountability and management of FFP property.
4. To ensure a copy of the USDA Forest Service FFP Standard Operating Procedures (SOP) is available for additional program information details, guidelines, and regulations.
5. Perform physical inventory of demilitarization-required FFP property and reconcile federal property accounting records at least once every two years or as requested by the USDA Forest Service Property Management Officer (PMO).
The COOPERATOR Agrees:
1. To only screen and acquire FFP property that are designed for or can be modified for direct use in fire pre-suppression or suppression activities or emergency services associated with the COOPERATOR’s fire service responsibilities. a. FFP property cannot be requested or issued for: cannibalization, parts, for speculative/possible future use, warehousing/stockpiling, or to sell, lease, rent, exchange, barter, secure a loan, or to otherwise supplement normal budget.
2. To send the STATE a copy of the signed receipt (1348-1A) for each FFP property item removed from the Defense Logistics Agency (DLA) upon return from property pick up.
This is a mandatory requirement.
3. To bear the entire cost of transportation, retrofit, modification, maintenance, repair, (including painting, as necessary) and operation of acquired FFP property while in the COOPERATOR’S possession, and relieve the STATE of all responsibility and liability in matters related to FFP property.
4. Make FFP property operable and ready to be placed into service for fire suppression, prevention or emergency services.
a. Operational condition of the property will be achieved within ONE (1) YEAR to the date of property pick up. This is defined as the “In Service” date. b. Upon achieving the “In Service” date, COOPERATOR must immediately log into the FEPMIS tracking system and update the FFP property item. c. The STATE may extend the time frame needed to achieve an “In Service” date. d. Extension requests must be submitted to the STATE no later than 45 days prior to the ONE (1) YEAR “In Service” deadline (3. a. above). The request must be made in writing to the STATE for approval.
5. To ensure add on tanks, pumps, hose reels, modification of property (e.g.: converting fuel tanker to a water tanker) etc. will not cause an acquired FFP vehicle to exceed the manufacturer’s Gross Vehicle Weight (GVW) rating. This could compromise the safe use of the FFP vehicle.
6. To obtain prior to operation of any FFP property, and continue in effect, for the duration of this agreement, the minimum liability insurance in the amount required by State law to cover the operation of FFP rolling stock. COOPERATOR must maintain adequate insurance to cover damages or injuries to cover persons or property relating to the use of the property.
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7. To paint all FFP rolling stock to match COOPERATOR’s existing department equipment, if necessary, to ensure there are no military colors or markings on the property; the COOPERATOR must apply its department logo.
8. The COOPERATOR shall be responsible for the proper care, maintenance, security, and storage of the FFP property.
9. The COOPERATOR is required to keep the FFP property operational for a minimum of ONE (1) YEAR after “In Service” date, or an approved extension thereof, before normal disposal can take place.
10. FFP property that has not been used for firefighting or emergency services for a minimum of one year must be reported to the STATE and USDA Forest Service for disposal authority. Supporting documentation must be provided on why the property needs to be disposed prior to the one year of use. Possible documentation includes:
a. A police report for items lost or stolen.
b. An accident report for items that have been damaged, destroyed or rendered uneconomical to repair due to an accident.
c. A mechanics report for items that have suffered mechanical damage and are now considered uneconomical to repair.
d. A statement (email is acceptable if it includes the person’s name, title and contact information) from a Fire Chief explaining why the item cannot be placed into service.
11. When FFP is lost, damaged, or stolen, a determination is required whether there was negligence on the part of the COOPERATROR. The STATE shall make a recommendation to the USDA Forest Service PMO whether there was negligence or gross negligence.
a. Negligence: The failure to abide by Federal rules and regulations. 1) Repeated instances of negligent damage to FFP property by employees of the COOPERATOR of FFP property may be cause for the STATE to suspend further acquisitions by the COOPERATOR until the reasons for the negligence are identified and steps taken to prevent further instances. b. Gross negligence: The intentional, willful, or wanton failure to exercise a reasonable degree of care to protect FFP property in one’s custody in reckless disregard of the consequences of the actions.
1) If the STATE determines that there is apparent gross negligence on the part of a COOPERATOR employee, Recipient or a User of FFP property, the findings plus all supporting documentation shall be forwarded by the STATE to the USDA Forest Service PMO for a final determination.
2) If the final determination is one of gross negligence, the COOPERATOR shall be suspended from acquiring any additional FFP property for SIX (6) months. 3) A second case of Gross Negligence will cause the COOPERATOR to lose all privileges of participating in the FFP program, indefinitely.
12. To perform physical inventory on FFP property, still in COOPERATOR’s possession and not in working/operating condition TWO (2) YEARS past the date of property pick up. This includes all acquired FFP property with a DEMIL code of B, C, D, F and Q (other than Q6).
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13. To retain all documentation on all FFP property for SIX (6) years and THREE (3) months after acquisition; starting with the date of pick up through the property’s disposal. Copies of final disposition paperwork shall be sent to the STATE.
14. The COOPERATOR must provide access to and the right to examine all records, books, or documents relating to FFP property transferred to the COOPERATOR under Title 10 U.S.C. 2576b to the USDA Forest Service, the Department of Defense, the Office of the Inspector General, and the Comptroller General of the United States, the STATE or their authorized representatives.
15. The COOPERATOR agrees that the proceeds from the sale of any vehicle and/or other property MUST BE EARMARKED FOR “FIRE/EMERGENCY SERVICES.”
16. To comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VI of that Act, no person in the United States shall, on the ground of race, color, or natural origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination, under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. To comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d) prohibiting discrimination where discriminatory practices will result in unequal treatment of persons who are or should be benefiting from the activity.
It is Mutually Agreed That:
1. The COOPERATOR shall complete a resolution, or a statement from their governing board/council approving participation in the FFP Program. The resolution must be received with this Cooperative Agreement as a requirement of the terms and conditions before the STATE will prepare the COOPERATOR’s access to screen and manage FFP property.
2. The STATE will transfer ownership of said property. In the case of vehicles and other titled property, the Certificate of Title will transfer to the COOPERATOR under the terms of this agreement, once the property has become operational and is ready to be placed into service by the COOPERATOR, upon final verification received by the STATE. a. The COOPERATOR which puts FFP property into use will accept ownership of equipment.
b. Title must be in the entity’s name and cannot have an individual’s name on the title. c. COOPERATOR is responsible for any cost of obtaining title.
3. The STATE will not be responsible for furnishing spare parts for FFP property and the COOPERATOR accepts all FFP property “as is” without any warranties of any kind, either expressed or implied.
4 Owners of FFP property will cooperate with Federal and State parties to ensure compliance with Federal and State regulations, program and property management requirements. Additional FFP Program requirements can be found by accessing the USDA Forest Service FFP SOP at: http://www.fs.fed.us/fire/partners/fepp/
5. The parties hereto agree that the COOPERATOR, their officers, employees, agents, servants, contractors, volunteers, paid firefighters, and all others acting on behalf of the COOPERATOR, performing under the terms of this agreement, are not acting as officers, employees or agents of the State or the Federal Government.
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6. The COOPERATOR agrees to defend, indemnify, save, and hold harmless the STATE as defined herein, and the Department of Forestry and Fire Protection (CAL FIRE), their officers, agents and employees against all claims, demands, causes of action or liability of any kind whatsoever arising out of the acts of the COOPERATOR, its agents or employees in the performance of any function provided for under the terms of this agreement or the use of property transferred.
7. The period of this agreement is for THREE (3) years from the date of last signature on page three (3) and entered on page one (1), if no violations or signatory changes occur.
Thereafter, the agreement shall be reviewed annually for compliance by the STATE during the agreement review process and extended if no violations or changes have occurred, not to exceed a THREE (3) year term renewal.
8. During the THREE (3) year term of this agreement, at the option of the STATE, this agreement may be terminated for any material breach by the COOPERATOR for any terms herein.
9. The mailing address of the parties hereto, for all notices, payments, repayments, or any other activity required or contemplated under the terms of this agreement, except for eventual disposition of property in Attachment A, Item No. 1 are:
COOPERATOR:
Contact:
Physical Address:
Mailing Address:
City: , CA Zip:
Telephone: ( ) - ext.
Cell: ( ) -
Fax: ( ) -
Email Address:
Department of Forestry and Fire Protection (CAL FIRE)
PO BOX 944246
SACRAMENTO, CA 94244-2460
Attn: Business Services Office – Federal Property
(916) 324-1177
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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year of the last signature below.
COOPERATOR
NAME OF COOPERATOR:
BY (Authorized Signature):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
STATE OF CALIFORNIA
Department of Forestry and Fire Protection (CAL FIRE)
BY CAL FIRE (Director):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
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STATE OF CALIFORNIA
THE RESOURCES AGENCY
DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
COOPERATIVE AGREEMENT FOR THE
DEPARTMENT OF DEFENSE FIREFIGHTER PROPERTY PROGRAM (FFP) Under Title 10 United States Code § 2576b
ATTACHMENT A
ITEM: SERIAL #: IDENTIFICATION #
1. 2.
3. 4.
5. 6.
7. CAL FIRE Firefighter Property Program Guide 83 | Page
Forms
CAL FIRE Firefighter Property Program Guide 84 | Page
Acquisition Form Example:
DD1348-1A
Quantity
Unit Cost
DoDAAC
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SN: 89564756289
Requisition No.
Order No. &
MILSTRIP
National Stock Number
Serial Number
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Example: US Government Vehicle Title
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Request to Obtain a Title to a Vehicle: SF-97
The following has been cleared through the Department of Defense (DoD) and United States Department of Agriculture (USDA) Forest Service (FS) program management offices as of June 8, 2006.
When issuing FSG 23, 24, 38, 39 and 42 that have commercial application to DoD Firefighter Program (DoDAAC 2YF004) USDA FS Federal Excess Personal Property (FEPP) Managers will fill in the blanks below notifying Defense Reutilization and Marketing Office (DRMO) personnel of the SF97 recipient (if different than the State Forestry Office printed on the DD Form 1348-1A).
The USDA FS FEPP Manager has 48 hours from the USDA FS Property Management Officer (PMO) allocation period to provide this information. Fax or email to appropriate DRMO. When in doubt, telephone the DRMO Reutilization Point of Contact (POC).
DRMO staff will attach a copy of the Form to the DD Form 1348-1A to be placed in the DRMO historical files.
USDA FS FEPP MANAGER WILL FILL IN THE FOLLOWING:
REQUISITION NUMBER:
DISPOSAL TURN-IN DOCUMENT (DTID) #:
NATIONAL STOCK NUMBER (NSN):
ITEM NOMENCLATURE (NAME):
QUANTITY:
RECIPIENT NAME:
ADDRESS:
CITY:
ZIP CODE:
CONTACT PHONE NUMBER:
State of California
Department of Forestry and Fire Protection
BY (USDA FS FEPP MANAGER):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
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Note: All fields must be completed by recipient.
Vehicle Id Number (VIN):
Year of Manufacture:
Make of Vehicle:
Series or Model:
Body Style:
Fuel Type:
Mileage:
Cylinders:
Weight:
Gross Vehicle Weight Rating (GVWR):
Transferee Address:
City:
Zip Code:
Requisition Number:
Disposal Turn-In Document (DTID)
Number:
BY (RECIPIENT NAME):
DATE SIGNED:
PRINTED NAME AND TITLE OF PERSON SIGNING:
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Letter of Authorization to Remove
LETTER OF AUTHORIZATION TO REMOVE
Prescribed by: DoD M 4160.21 Sponsor:
Disposition Services
This form may not be modified or altered. Other versions are not authorized.
Date: *For DOD releases, the individual signing must be listed on the LOA in the Centralized File*
To: DLA DISPOSITION SERVICES From:
EXAMPLE DODAAC: DOD Firefighter Program
Disposition Services Barstow CA DEPT OF FORESTRY
Bldg. 226, Boll Avenue Address:
MCLB Barstow, CA 92311-5000
I, the undersigned, hereby authorize PRINT NAME
to remove the requisitions listed below on my behalf. PRINT
NAME OF PERSON OR TRANSPORTATION COMPANY
SIGNATURE OF CUSTOMER:
Extent of Authority: To remove the property listed below.
LIST ITEM(S) by Requisition/DTID Number/Work Load List*: GSA Transfer Order # if applicable:
RQN: DTID:
ITEM DESCRIPTION
*Work Load List Number: _____________________
PLEASE COMPLETE THIS FORM AND EMAIL OR FAX IT TO
PLEASE CALL TO SCHEDULE YOUR PICK-UP
REMEMBER TO BRING ADEQUATE ID WHEN YOU COME
THANK YOU
****************************************************************** PICK-UP OF REQUISITIONS IS REQUIRED WITHIN 14 DAYS OF THE 1348 DOCUMENT FOR DOD, LESO, FIRE FIGHTER, AND CFL CUSTOMERS AND 21 DAYS FOR ALL DONATION AND TRANSFER CUSTOMERS. ALL REQUISTIONS WILL BE CANCELLED AFTER THIS DATE.
DLA FORM 2516, AUG 2017