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1 AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this ____ day of ____________, 20__, by and between the City of Merced, a California Charter Municipal Corporation, whose address of record is 678 West 18th Street, Merced, California 95340, (hereinafter referred to as “City”) and Provost and Pritchard Engineering Group, Inc., a California Corporation, whose address of record is455 W. Fir Avenue, Clovis, California 93611-0242, (hereinafter referred to as “Consultant”).
WHEREAS, City is undertaking a project to perform environmental services for a PFAS/PCE groundwater investigation project at the Merced Regional Airport; and,
WHEREAS, Consultant represents that it possesses the professional skills to provide professional environmental services in connection with said project.
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants hereinafter recited, hereby agree as follows:
1. SCOPE OF SERVICES. The Consultant shall furnish the following services: Consultant shall provide the environmental services for a PFAS/AOF/PCE groundwater investigation project described in Exhibit “A” attached hereto.
No additional services shall be performed by Consultant unless approved in advance in writing by the City, stating the dollar value of the services, the method of payment, and any adjustment in contract time. All such services are to be coordinated with City and the results of the work shall be monitored by the project engineer or designee. However, the means by which the work is accomplished shall be the sole responsibility of the Consultant.
2. TIME OF PERFORMANCE AND TERM OF AGREEMENT. All of
the work outlined in the Scope of Services shall commence upon the day first above written and be completed in accordance with the Schedule outlined in Exhibit “A” attached hereto and incorporated herein by reference. By mutual agreement and written addendum to this Agreement, the City and the Consultant may change the requirements in said Schedule.
3. DESIGNATED PROJECT MANAGER. It is understood between the
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2 parties to this Agreement, that City has selected Consultant based upon the qualifications, experience, and extensive knowledge of the facts and status of the subject matter of this Agreement by Consultant’s employee, DAVID NORMAN.
Consultant agrees to designate its Principal Client Manager, DAVID NORMAN, as its primary project manager for services subject to this Agreement. Any substitution of project manager by Consultant shall not be made without 30 days written notice to City and only with the City’s written consent to said substitution.
4. COMPENSATION. Payment by the City to the Consultant for actual services rendered under this Agreement shall be made upon presentation of an invoice detailing services performed under the Scope of Services, in accordance with the fee schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference. The Consultant agrees to provide all services required under the Scope of Services in Exhibit “A” within the compensation amount set forth in Exhibit “B”. For Consultant’s services rendered under this Agreement, City shall pay Consultant the not to exceed sum of $82,165.
5. METHOD OF PAYMENT. Compensation to Consultant shall be paid by the City after submission by Consultant of an invoice delineating the services performed.
6. RECORDS. It is understood and agreed that all plans, studies, specifications, data magnetically or otherwise recorded on computer or computer diskettes, records, files, reports, etc., in possession of the Consultant relating to the matters covered by this Agreement shall be the property of the City, and Consultant hereby agrees to deliver the same to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials including but not limited to those set forth hereinabove, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.
7. CONSULTANT’S BOOKS AND RECORDS. Consultant shall
maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. Any records or documents required to be maintained shall be made available for inspection, audit and/or copying at any time during regular business hours, upon oral or written request of the City.
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3 8. INDEPENDENT CONTRACTOR. It is expressly understood that Consultant is an independent contractor and that its employees shall not be employees of or have any contractual relationship with the City. Consultant shall be responsible for the payment of all taxes, workers’ compensation insurance and unemployment insurance. Should Consultant desire any insurance protection, the Consultant is to acquire same at its expense.
In the event Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, protect, defend, and hold harmless the City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
9. INDEMNITY.
A. Indemnity for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City and any and all of its officials, employees and agents from and against any and all losses, liabilities, damages, costs, and expenses, including legal counsel’s fees and costs but only to the extent the Consultant (and its Subconsultants), are responsible for such damages, liabilities and costs on a comparative basis of fault between the Consultant (and its Subconsultants) and the City in the performance of professional services under this agreement.
B. Indemnity for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend, and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel’s fees and costs, court costs, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or City for
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4 which Consultant is legally liable, including, but not limited to officers, agents, employees, or subcontractors of Consultant.
10. INSURANCE. During the term of this Agreement, Consultant shall maintain in full force and effect at its own cost and expense, the following insurance coverage:
a. Workers’ Compensation Insurance. Full workers’ compensation insurance shall be provided with a limit of at least One Hundred Thousand Dollars ($100,000) for any one person and as required by law, including Employer’s Liability limits of $1,000,000.00 per accident. The policy shall be endorsed to waive the insurer’s subrogation rights against the City.
b. General Liability.
(i) Consultant shall obtain and keep in full force and effect general liability coverage at least as broad as ISO commercial general liability coverage occurrence Form CG 0001.
(ii) Consultant shall maintain limits of no less than One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage.
(iii) The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects liability arising out of work or operations performed by or on behalf of the Consultant.
(iv) The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub-contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory.
(v) Consultant shall maintain its commercial general liability coverage for three (3) years after completion of the work and shall add an additional insured endorsement form acceptable to the City naming the City of Merced, its officers, employees, agents and volunteers for each year thereafter for at least three (3) years after completion of the work. Copies of the annual
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5 renewal and additional insured endorsement form shall be sent to the City within thirty (30) days of the annual renewal.
c. Automobile Insurance.
(i) Consultant shall obtain and keep in full force and effect an automobile policy of at least One Million Dollars ($1,000,000) per accident for bodily injury and property damage.
(ii) The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects automobiles owned, leased, hired or borrowed by the
Consultant.
(iii) The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub-contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory.
d. Professional Liability Insurance. Consultant shall carry professional liability insurance appropriate to Consultant’s profession in the minimum amount of One Million Dollars ($1,000,000). Architects and engineers’ coverage is to be endorsed to include contractual liability.
e. Qualifications of Insurer. The insurance shall be provided by an acceptable insurance provider, as determined by City, which satisfies all of the following minimum requirements:
(i) An insurance carrier admitted to do business in California and maintaining an agent for service of process within this State; and,
(ii) An insurance carrier with a current A.M. Best Rating of A:VII or better (except for workers’ compensation provided through the California State Compensation Fund).
f. Certificate of Insurance. Consultant shall complete and file with the City prior to engaging in any operation or activity set forth in this Agreement, certificates of insurance evidencing coverage as set forth above and which shall
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6 provide that no cancellation or expiration by the insurance company will be made during the term of this Agreement, without thirty (30) days written notice to City prior to the effective date of such cancellation—including cancellation for nonpayment of premium. In addition to any other remedies City may have, City reserves the right to withhold payment if Consultant’s insurance policies are not current.
11. PREVAILING WAGES.
A. Labor Code Compliance. If the work performed under this Agreement falls within Labor Code Section 1720(a)(1) definition of a “public works” the Consultant agrees to comply with all of the applicable provisions of the Labor Code including, those provisions requiring the payment of not less than the general prevailing rate of wages. The Consultant further agrees to the penalties and forfeitures provided in said Code in the event a violation of any of the provisions occurs in the execution of this Agreement.
B. These wage rate determinations are made a specific part of this Agreement by reference pursuant to Labor Code Section 1773.2. General Prevailing Wage Rate Determinations may be obtained from the Department of Industrial Relations Internet site at http://www.dir.ca.gov/.
C. After award of the Agreement, and prior to commencing work, all applicable General Prevailing Wage Rate Determinations, if applicable, are to be obtained by the Consultant from the Department of Industrial Relations. Theses wage rate determinations are to be posted by the Consultant at the job site in accordance with Section 1773.2 of the California Labor Code.
D. Consultant agrees to include prevailing wage requirements, if applicable, in all subcontracts when the work to be performed by the subcontractor under this Agreement is a “public works” as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771.
12. ASSIGNABILITY OF AGREEMENT. It is understood and agreed that this Agreement contemplates personal performance by the Consultant and is based upon a determination of its unique personal competence and experience and upon its specialized personal knowledge. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City.
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7 13. TERMINATION FOR CONVENIENCE OF CITY. The City may terminate this Agreement any time by mailing a notice in writing to Consultant that the Agreement is terminated. Said Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the phase of work actually completed, based on a pro rata portion of the compensation for said phase satisfactorily completed at the time the notice of termination is received.
14. CONFORMANCE TO APPLICABLE LAWS. Consultant shall
comply with its standard of care regarding all applicable Federal, State, and municipal laws, rules and ordinances. No discrimination shall be made by Consultant in the employment of persons to work under this contract because of race, color, national origin, ancestry, disability, sex or religion of such person.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. 1101 et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any agency or instrumentality of the federal or state government, including the courts, impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by the City in connection therewith.
15. WAIVER. In the event that either City or Consultant shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or any other covenant, condition or obligation. Waiver shall not be deemed effective until and unless signed by the waiving party.
16. INCONSISTENT OR CONFLICTING TERMS IN AGREEMENT
AND EXHIBITS. In the event of any contradiction or inconsistency between any attached document(s) or exhibit(s) incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control.
Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City unless specifically agreed to
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8 in writing, and initialed by the authorized City representative, as to each additional contractual term or condition.
17. AMBIGUITIES. This Agreement has been negotiated at arms’ length between persons knowledgeable in the matters dealt with herein. Accordingly, any rule of law, including, but not limited to, Section 1654 of the Civil Code of California, or any other statutes, legal decisions, or common-law principles of similar effect, that would require interpretation of any ambiguities in this Agreement against the party that drafted this Agreement is of no application and is hereby expressly waived.
18. VENUE. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this agreement shall be held exclusively in a state court in the County of Merced.
19. AMENDMENT. This Agreement shall not be amended, modified, or otherwise changed unless in writing and signed by both parties hereto.
20. INTEGRATION. This Agreement constitutes the entire understanding and agreement of the parties and supersedes all previous and/or contemporaneous understanding or agreement between the parties with respect to all or any part of the subject matter hereof.
21. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of the parties hereto warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of their entity and has/have the authority to bind their party to the performance of its obligations hereunder.
22. COUNTERPARTS. This Agreement may be executed in one or more counterparts with each counterpart being deemed an original. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterparts executed by the other parties hereto are in the physical possession of the party or parties seeking enforcement thereof.
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9 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first above written.
CITY OF MERCED
A California Charter Municipal
Corporation
BY:____________________________
City Manager
ATTEST:
STEPHANIE R. DIETZ, CITY CLERK
BY:_____________________________
Assistant/Deputy City Clerk
APPROVED AS TO FORM:
BY:_____________________________
City Attorney Date
ACCOUNT DATA:
BY:____________________________
Verified by Finance Officer
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10 CONSULTANT
PROVOST & PRITCHARD
ENGINEERING GROUP, INC.,
A California Corporation
BY:
(Signature)
(Typed Name)
Its:
(Title)
BY:
(Signature)
(Typed Name)
Its:
(Title)
Taxpayer I.D. No.
ADDRESS: 455 W. Fir Ave.
Clovis, CA 93611-0242
TELEPHONE: (559)326-1100
FAX: (559)326-1090
E-MAIL: [email protected]
Dave Norman
Director of Operations
Exhibit “A”
1 Scope of Services:
Project Groundwater Sampling and Analysis
This task will include activities related to obtaining groundwater data and facilitating the reporting of this data to the Regional Water Quality Control Board – Central Valley Region (RWQCB). Activities within this task will include:
Qualified environmental consulting firm (Consultant) shall perform two (2) semi-annual sounding/sampling events of the project monitoring wells in accordance with RWQCB’s Monitoring and Reporting Program (MRP) No. R5-2011-0808 (3rd Qtr 2023 through 1st Qtr 2024) including revisions per letter dated 21 June 2022; NOTE on MRP: well BZW-2 is annual (listed twice), well MW-19 is annual (omitted); One round of PFAS/PFOA/AOF sampling and analysis for the PFAS/PFOA/AOF 32 analytes including field and general chemistry parameters in conformance with RWQCB requirements per the revised order to assess changes of PFAS concentrations compared to the 2016 event and estimate the potential maximum amount of aggregate PFAS concentrations in groundwater to determine if additional monitoring wells will be needed to complete PFAS plume delineation.
The Consultant shall complete and maintain field purging and sampling records in accordance with standard environmental practice;
The Consultant shall complete and maintain groundwater sampling Chain-of Custody documentation in accordance with standard environmental practice; The Consultant shall submit samples to the laboratory and ensure proper management in accordance with standard environmental practice;
One trip blank sample and one equipment blank sample shall be obtained per event and submitted for laboratory analysis;
The Consultant shall provide traffic control services for wells in streets consisting at a minimum of traffic cones and signs (work ahead or equivalent); The Consultant shall dispose of well purge/decon water on site in areas that will be identified by the City Project manager (as currently permitted by the RWQCB); The consultant shall update the well field data including GPS location, well depth and screening interval for each well in the Airport monitoring well network; The consultant shall conduct a survey of sensitive receptors within 1-mile radius from the airport.
Project Semi-Annual Reporting
This task will include activities related to drafting and submitting semi-annual reports to the RWQCB (with copy to City and GeoTracker upload). Activities within this task will include:
Consultant shall draft and submit two (2) semi-annual reports in accordance with the RWQCB’s revised MRP No. R5-2011-0808 (3rd Qtr 2023 and 1st Qtr 2024); The Consultant shall submit via email draft report copies to the assigned City project manager for review and comment no less than three weeks prior to the reporting deadlines as specified in Monitoring and Reporting Program No. R5-2011-0808. Consultant shall submit final copy to the RWQCB, City and Geotracker by reporting deadlines; 2 The Consultant’s reports shall include all information that is identified and required in the MRP. The City will provide historical project data to be included in reports as required (see Administrative Requirements below);
Consultant shall submit all required electronic reports to the State Geotracker database in accordance with Board’s Monitoring and Reporting Program No. R5-2011-0808 (3rd Qtr 2023 and 1st Qtr 2024).
Project One Time Reporting
This task will include activities related to PFAS/PFOA/AOF reports to the RWQCB (with copy to City and GeoTracker upload). Activities within this task will include:
Consultant shall draft and submit two (2) reports in accordance with the RWQCB’s revised MRP No. R5-2011-0808;
The Consultant shall submit via email draft report copies to the assigned City project manager for review and comment no less than three weeks prior to the reporting deadlines as specified in the revised MRP. Consultant shall submit final copy to the RWQCB, City and Geotracker by reporting deadlines;
The Consultant’s reports shall include all information that is identified and required in the revised MRP to required reporting limits. The City will provide historical project data to be included in reports as required (see Administrative Requirements below); Consultant shall submit all required electronic reports to the State Geotracker database in accordance with Board’s revised MRP
The consultant shall update the well field list and associated data including but not limited to GPS location, well depth, depth to water and screening interval for each well and provide mapping of existing monitoring wells to update abandoned wells in order to evaluate the available monitoring well network
The consultant shall conduct a survey of sensitive receptor within 1-mile radius from the airport
Proposers are advised to consult the following reference to obtain information on the Project site location, well locations, construction and depth to water data, and report format:
California State Water Resources Control Board GeoTracker database for the Merced Muni Airport site, Global ID #SL185232902 (go to Site Maps/Documents tab and look for Groundwater Monitoring Reports.)
Work Requirements- Technical and Administrative:
The scope of work involves adherence to various regulatory requirements for environmental assessment activities. The following sections detail technical and administrative requirements for the proposal and contracted work that supplement the above discussed services.
Technical Requirements-
The contracted work is to be performed under the direction of an appropriately licensed individual for geologic/groundwater investigations in accordance with the State of California Business and Professions Code (as required in MRP). The signature and professional seal (stamp) of the individual in responsible charge for the contracted work shall be submitted in the reports;
3 The Consultant shall be responsible for selecting an appropriately accredited environmental laboratory to perform the required groundwater samples analyses; The Consultant shall be responsible for delivering samples to the laboratory in a manner that meets all applicable sample holding time protocols;
All well monitoring/purging/sampling/laboratory activities will conform to standard environmental practice, and conform to RWQCB requirements. Should the RWQCB reject any work as unacceptable, the consultant shall be responsible for re-sampling and incur all associated costs for bringing project into regulatory compliance; The Consultant shall return the site and areas affected during work to their pre-field work condition;
The Consultant shall be responsible for compliance with applicable provisions of California Code of Regulations, Title 8, 5192, and 29 CFR 1910.120, including but not limited to:
oContractor staff shall be 40 Hour Hazwoper certified and maintain documentation of such (and 8 hour annual refresher) at the job site (to be submitted to regulatory staff upon demand);
Past sampling methods have included submersible pumps, Waterra systems, etc. The Consultant is responsible for choosing and providing well purging and sampling methodologies and equipment as applicable to the project, in accordance with regulatory standards and general environmental investigation practice including special guidelines and requirements for PFAS/PFOA/AOF (note: passive sampling devices are not approved); Sounding/sampling of wells at the site shall be performed in accordance with the following:
oAll of the wells shall be sounded on the same day and prior to initiating purging/sampling activities;
oWells will be maintained in a secure manner throughout the project. Consultant shall notify the City if maintenance/repair is needed;
oIf a site well is inaccessible during an event the consultant shall communicate this to the City project manager for instructions.
Full compensation for conforming to the technical requirements of the above section shall be considered as included in the lump sum price paid for the contracted work and no additional compensation will be made.
Administrative Requirements-
Consultant shall draft and submit two (2) semi-annual reports in accordance with revised Monitoring and Reporting Program No. R5-2011-0808 requirements:
oConsultant shall manage technical work product/data reporting to regulatory agencies and California GeoTracker database (including laboratory EDF and Geo_Report submittals);
oThe City will supply PDF scanned copies of historical data/documents to be included in the CD or DVD copy listed in MRP “Reporting” Items 7. (e) and (g). Consultant shall prepare data tables for “last five years” in print copy as required; oFor MRP “Reporting” Item 7. (f), consultant shall determine gradients and produce new table as required [vertical gradients using well pairs MW-17/BZW-1 and MW- 24/BZW-6 or two (2) equivalent well pairs as groundwater elevation allows]; 4 oThe CD or DVD shall be submitted in a plastic sleeve (or equivalent) with reports; oComplete copies of field logs shall be submitted as a report appendix on CD or DVD as stated in MRP “Reporting” Item 7. (b) to reduce paperwork; oComplete copies of laboratory reports shall be submitted as report appendix on CD or DVD as stated in MRP “Reporting” Item 7. (h) to reduce paperwork; oThere is no cleanup in progress and required responses shall state “not applicable”; oConsultant shall email pdf version of laboratory report to the City Project manager as soon as it is available;
oThe City may request copies of field logs prior to draft report issuance. For the annual report due November 1, 2023:
oThe City will supply PDF scanned copies of historical data/documents/maps listed in MRP “Reporting” Items 8. (a) and (b) for inclusion in the report. For each report the consultant shall prepare for City signature a discharger certification statement as shown in Attachment 3. This shall be transmitted for signature when the Consultant submits draft report copies to the City project manager for review and comment no less than three weeks prior to the reporting deadlines as stated above. Should the RWQCB reject any portion of reports as unacceptable, the consultant shall be responsible for corrections and incur all associated costs for bringing project into regulatory compliance.
CITY OF MERCED RESPONSIBILITIES
1. The City will arrange for site access.
2. The City will provide assistance with GeoTracker authorization processing.
3. The City shall provide the consultant with historical project information (past consultant report data in PDF format.)
4. The City shall designate a representative authorized to act on its behalf with respect to the project. The City or its representative shall examine the documents submitted by the consultant and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the consultant’s work. All services to be performed by the consultant shall be subject to approval and acceptance by the designated representative, and no payment shall be made to the consultant until said acceptance and approval.
5. The City shall furnish required information as expeditiously as necessary for the orderly progress of the work.
Clovis • Visalia • Bakersfield • Modesto • Los Banos • Chico • Sacramento • Sonora • San Luis Obispo • Boise www.provostandpritchard.com • [email protected]
The following represents Provost & Pritchard’s Fee Estimate which includes PFAS and AOF analysis as requested by the RWQCB. It also covers subconsultant fees and incorporates the appropriate Prevailing Wage Rates for the City’s project, Proposed Environmental Services for a PFAS/PCE Groundwater Investigation project at the Merced Regional Airport. *Based on the email dated May 10, 2023 to the RWQCB, Joseph Angulo, Deputy Director of Public Works (retired), indicated that adsorbable organic fluorine (AOF) analysis was requested, though it is not listed in the RFP . If analysis for AOF is required, then the City can exercise the optional Task 1a.
CITY OF MERCED ENVIRONMENTAL SERVICES FOR A PFAC/PCE
GROUNDWATER INVESTIGATION REPORT AT THE MERCED
REGIONAL AIRPORT
Budget
Tasks Total
Task 1 - Groundwater Sampling Semi Annual
(includes laboratory fee, 1 PFAS Sampling, Traffic Control) $48,955 Task 1a - AOF Analysis (Optional)* $14,231
Task 2 - Prepare Semi-Annual Reports (2 reports) $15,932 Task 3 - Project Management $3,047
Total $67,935
EXHIUBIT "B"