OMNIA
PARTNERS
NATIONALAPA U IS COMMUNTES
MAINTENANCE, REPAIR, OPERATING, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS Executive Summary
Lead Agency: Maricopa County, AZ Solicitation: 16154-RFP RFP Issued: August 4, 2016 Pre-Proposal Date: September 1, 2016 Response Due Date: September 22, 2016 Proposals Received: #5 Awarded to: Interline Brands dba SupplyWorks (a Home Depot company) Contract #16154-RFP (HD Pro Institutional)
Maricopa County Office of Procurement Services issued RFP #16154-RFP on August 4, 2016, to establish a national cooperative contract for Maintenance, Repair, Operating, Industrial Supplies and Related Products.
The solicitation included cooperative purchasing in Section 1.0 Introduction, Background and Intent - 1.1 Master Agreement:
Maricopa County, AZ (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies") is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance, Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein "Products and Services").
And Section 1.0 Introduction, Background and Intent - 1.4 U.S. Communities:
U.S. Communities Government Purchasing Alliance (herein "U.S. Communities") assists Participating Public Agencies to reduce the cost of purchased goods through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services by large and well recognized public agencies (herein "Lead Public Agencies"). The contracts provide for use by not only the respective Lead Public Agency, but also by other Participating Public Agencies.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• The Honolulu Star, HI
• Daily Journal of Commerce, OR
• ONVIA
Merx.com
• U.S. Communities - Website
On September 22, 2016 proposals were received from the following offerors:
• Applied Industrial Technologies
• HD Supply Facilities Maintenance, Ltd.
• Interline Brands dba as Supply Works
• Camfil USA Inc
• Home Depot USA Inc.
One (1) proposal was deemed non-responsive and four (4) proposals were deemed responsive: Applied Industrial Technologies, HD Supply Facilities Maintenance Ltd, Interline Brands DBA as Supply Works, and Home Depot USA Inc.
Upon evaluation, the committee elected to award the four responsive proposals: Applied Industrial Technologies, HD Supply Facilities Maintenance Ltd, Interline Brands DA as Supply Works, and Home Depot USA Inc. for maintenance, repair, operating supplies, industrial supplies and related products and services.
Contract includes:
Interline Brands dba SupplyWorks (a Home Depot company) is a leading direct marketer and distributor of broad-line maintenance, repair and operations (MRO) products. Solution benefits include:
• Name brand and exclusive brand maintenance products from the industry's largest, most recognized and best manufacturers.
• Fast, reliable delivery from our 68 distribution centers nationwide. We reach 98% of the continental United States with Next Day delivery.
• More than 1000 national and local facility maintenance experts with a reputation for integrity and Term:
Contract period from February 1, 2017 through December 31, 2021 with the option to renew to a maximum of five (5) additional years, through December 31, 2026.
Pricing/Discount: Product pricing will be based on discounts off categories.
OMNIA Partners, Public Sector HD Pro Institutional Landing Pages:
https://www.omniapartners.com/publicsector/contracts/supplier-contracts/home-depot-pro-institutional
SERIAL 16154 RFP MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL
SUPPLIES, AND RELATED PRODUCTS AND SERVICES
DATE OF LAST REVISION: November 21, 2019 CONTRACT END DATE: December 31, 2026 CONTRACT PERIOD THROUGH DECEMBER 31, 2021 2026
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL
SUPPLIES, AND RELATED PRODUCTS AND SERVICES
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 11, 2017 (Eff. 02/01/17) All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts The contract period is indicated above.
Keim Type
Kevin Tyne, Chief Procurement Officer
Office of Procurement Services
SA/mm
Attach
Copy to: Office of Procurement Services
Erick Blue, Facilities Management
Beth Cressman, Facilities Management
MALCOR
COUNTY
CONTRACT PURSUANT TO RFP
SERIAL 16154-RFP
This Contract is entered into this 11* day of January, 2017 by and between Maricopa County ("County"), a political subdivision of the State of Arizona, and Home Depot U.S.A., Inc. DBA: The Home Depot Pro Institutional Interline Brands., Ine., a New Jersey corporation ("Contractor") for the purchase of Maintenance Repair and Operating Supplies and Services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of Five (5) years, beginning on the 1st day of February, 2017 and ending the 31" day of December, 2021 2026.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) additional years, (or at the County's sole discretion, extend the contract on a month-to-month bases for a maximum of six (6) months after expiration). The County shall notify the Contractor in writing of its intent to extend th Contract term at least sixty (60) calendar days prior to the expiration of the original contract term or any additional term thereafter.
1.3 CONTRACT COMPLETION:
The Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records, and other data in the possession, custody or control of Contractor required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement.
2.0 FEE ADJUSTMENTS:
2.1 Any request for a fee or rebate offering adjustment must be submitted sixty (60) days prior to the current Contract expiration. Requests for adjustment in cost of labor and/or materials not 25222
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the prices based on the discounts stated in Exhibit "A." or Task Order.
3.2 For non-procurement card transactions, Payment shall be made upon the County's receipt of a properly completed invoice.
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3.3 INVOICES (NON-PROCUREMENT CARD TRANSACTIONS):
3.3.1 The Contractor shall submit one (I) legible copy of their detailed invoice before payments) can be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide access to the following information:
Company name, address and contact
County bill-to name and contact information
Contract Serial Number or
County purchase order number
Invoice number and date
Payment terms
Date of service or delivery
Quantity (number of days or weeks)
Contract Item numbers)
Description of Purchase (product or services)
Pricing per unit of purchase
Freight (if applicable)
.... Extended price
Mileage w/rate (if applicable)
Arrival and completion time (if applicable)
Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order.
3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) rocess. After Contract Award the Contractor shall complete the Vendor Registratio orm located on the County Department of Finance Vendor Registration Web Si (http://www.maricopa.gov/Finance/Vendors.aspx).
3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County (ROI).
EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details.
3.4 PAYMENT RETENTION: (By Task Order/Project if required)
3.4.1 Ten percent (10%) of monies paid for Project Management and Project Labor earned by CONTRACTOR related to work under this agreement may be retained by COUNTY CONTRACTOR, CONTRACTOR shall be entitled to the refund of any funds in the retention account.
3.4.2 The CONTRACTOR shall have the right, pursuant to Arizona Revised Statues, to submit SERIAL 16154-RFP
3.5 APPLICABLE TAXES:
3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to an nstallation labor on items that are not attached to real property performed by Contracto under the terms of this Contract, the installation labor cost and the gross receipts fo naterials provided shall be listed separately on the Contractor's invoices
3.5.2 tate and Local Transaction Privilege Taxes: Maricopa County is subject to a pplicable state and local transaction privilege taxes. To the extent any state and loc transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority.
3.5.3 under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker's Compensation.
3.6 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price.
No tax shall be invoiced or paid against Contractor's labor. It is the responsibility of the Contractor to determine any and all applicable taxes and include the cost in the proposal price.
3.7 TAX (COMMODITIES):
Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be used in determining low price.
Tax shall not be invoiced against Contractor's labor. Sales/use tax will be determined by County. Tax will not be used in determining low price.
3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE):
3.8.1 The County is a member of the SAVE cooperative purchasing group. SAVE includes the want to grant such access to a member of SAVE, please so state in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal.
3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA's)
3.9.1 County currently holds ICPA's with numerous governmental entities throughout the State acceptance or rejection regarding such
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3.10 VOLUNTARY EMPLOYEE DISCOUNTS
3.10.2 Any discount offered is part of a commercial transaction between the vendor and
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available • County for disbursement. The County shall be the sole judge and authority in determining th availability of funds under this Contract. County shall keep the Contractor fully informed as to th If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension, amendment, or termination under this Section, at least ten (10) days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all duties stated in Exhibit "B", Task Order or as otherwise directed in writing by the Procurement Officer.
6.0 TERMS and CONDITIONS:
6.1 INDEMNIFICATION AND LIMITATION OF LIABILITY:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defen indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligence or willful misconduct relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, caused by gross negligence or willful misconduct in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph.
SERIAL 16154-RFP
The scope of this indemnification does not extend to the sole negligence of County.
CONTRACTOR WILL NOT BE LIABLE TO COUNTY FOR CONSEQUENTIAL DAMAGES,
INCLUDING, WITHOUT LIMITATION, ANY INDIRECT, INCIDENTAL, SPECIAL,
PUNITIVE, LIQUIDATED, EXEMPLARY, MORAL, OR CONSEQUENTIAL DAMAGES,
EXPENSES, COST, PROFITS, LOST SAVINGS OR EARNINGS, LOST OR CORRUPTED DATA, OR OTHER LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT.
6.2 INSURANCE.
6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County.
6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract.
6.2.3 Contractor's insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it.
6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies.
6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or sell-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
6.2.6 entertion ey worihave on avataroad stall make depo elicie to cream specifically provided to the contrary herein.
6.2.7 The policies required hereunder, except Workers' Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service.
6.2.8 Commercial General Liability.
Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, S4,000,000 SERIAL 16154-RFP
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limi hird party action over claims. There shall be no endorsement or modifications of th CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage.
6.2.9 Automobile Liability.
Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to any of the Contractor' owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor's work or services or use or maintenance of the Premises under this Contract.
6.2.10 Workers' Compensation.
Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Contract; and Employer's Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract.
6.2.11 Errors and Omissions (Professional Liability) Insurance.
Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions or professional liability of the CONTRACTOR, with limits of no less than $2,000,000 for each claim.
6.2.12 Builder's Risk (Property) Insurance.
CONTRACTOR shall purchase and maintain, on a replacement cost basis, Builders' Risk insurance and, if necessary, Commercial Umbrella insurance in the amount of the initial Contract amount as well as subsequent modifications thereto for the entire work at the site. Such Builders' Risk insurance shall be maintained until final payment has been made or until no person or entity other than COUNTY has an insurable interest in the property required to be covered, whichever is earlier. This insurance shall include interests of COUNTY, CONTRACTOR, and all subcontractors and sub-subcontractors in the work during the life of the Contract and course of construction, and shall continue until the work is completed and accepted by COUNTY. For new construction projects, CONTRACTOR agrees to assume full responsibility for loss or damage to the work being performed and to the structures under construction. For renovation construction projects, CONTRACTOR agrees to assume responsibility for loss or damage to the work being performed at least up to the full Contract amount, unless otherwise required by the Contract documents or amendments thereto. Builders' Risk insurance shall be on a special form and shall also cover false work and temporary buildings and shall insure against risk of direct physical loss or damage from external causes including debris removal, demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for architect's service and expenses required as a result of such insured loss and other "soft costs" as required by the Contract. Builders' Risk insurance must provide coverage from the time any covered property comes under CONTRACTOR'S control and/or responsibility, and continue without interruption SERIAL 16154-RFP
during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, and while on the construction or installation site awaiting installation. The policy will provide coverage while the covered premises or any part thereof are occupied. Builders' Risk insurance shall be primary and any insurance or self-insurance maintained by the County is not contributory. If the Contract requires testing of equipment or other similar operations, a he option of COUNTY, CONTRACTOR will be responsible for providing propert insurance for these exposures under a Boiler Machinery insurance policy or the Builders' Risk Insurance policy.
6.2.13 Certificates of Insurance.
6.2.13.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and e, or formal endorsements as required by th
mirate ceil fares of ideance, er orna, inded by cos a ter insure s is evidence that policies providing the required coverage, conditions and limit required by this Contract are in full force and effect. Such certificates shal identify this contract number and title. Alternatively the County will accept an olicv (ies) reaured bv this contract 1s (are) writte
2. 32 on a claims made basis, coverage shall extend for two years past completio and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance.
6.2.13.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date.
6.2.14 Cancellation and Expiration Notice.
Applicable to all insurance policies required within the Insurance Requirements of this Contract. Contractor's insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within 2 business days of receipt, if they receive notice of a policy that has been or will be Phoenix, AZ 85003, or emailed to Procurement Officer noted in solicitation.
6.3 BOND REQUIREMENT: (If required by an individual Project/Task Order)
6.3.1 6.3.1.1 A Performance Bond equal to the full Contract amount (S or as A Payment Bond equal to the full contract amount (S
solely for the protection of claimants supplying labor and materials to the Contractor or his Subcontractors in the prosecution of the work provided for in such Order.
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6.3.2 Each such bond shall include a provision allowing the prevailing party in a suit on such bond to recover as a part of his judgment such reasonable attorney's fees as may be fixed by a judge of the court.
6.3.3 Each bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptable to the Contracting Agency. listed in the most recent Best Key Rating Guide, published by the A.M. Best Company.
6.4 FORCE MAJEURE
6.4.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped activities,
nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service.
6.4.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply.
6.4.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated.
6.4.4 hall reserve the right to extend the Contract and time for performance at its discretion
6.5 WARRANTY OF SERVICES:
6.5.1 Contractor shall not relieve the Contractor from its obligations under this warranty.
6.5.3 DISCLAIMER OF WARRANTIES FOR PRODUCTS. COUNTY'S SOLE AND
EXCLUSIVE WARRANTY FOR PRODUCTS, IF ANY, IS THAT PROVIDED BY THE PRODUCT MANUFACTURER. CONTRACTOR DISCLAIMS
EXPRESSED, IMPLIED OR STATUTORY WARRANTIES, WHETHER IMPLIED SERIAL 16154-RFP
BY OPERATION OF LAW OR OTHERWISE, INCLUDING, WITHOUT
LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE LANGUAGE OF THIS
PARAGRAPH SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
AGREEMENT
6.6 INSPECTION OF SERVICES:
6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County
6.6.2 County has the right to inspect and test all services called for by the Contract, to the peter raspeabies tal tess and places during the term of the Contract, County shall
6.6.3 If prior to completion of an Order any of the services required by that Order do not conform to Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements, at no cost to the County. When the defects in services cannot be corrected by re-performance, County may:
6.6.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements; and
6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
6.6.4 If the Contractor fails to promptly perform the services again as provided in Section 6.6.3 or to take the necessary action to ensure future performance in conformity with Contract requirements, County may:
6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service; or
6.6.4.2 Terminate the Contract for default.
6.7 REQUIREMENTS CONTRACT:
6.7.1 Contractors signify their understanding and agreement by signing a bid submittal, that the Contraet resulting from the bid is a requirements contract. However, the Contract does not guarantee any minimum or maximum number of purchases will be made. It only indicates that if purchases are made for the materials or services contained in the Contract, they will be purchased from the Contractor awarded that item if the Contractor can meet all the delivery requirements of the County. Orders will only be placed when the County identifies a need and proper authorization and documentation have been approved.
6.7.2 County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, ete.
Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy.
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6.8 BACKGROUND CHECK:
Contractors need to be aware that there may be multiple background checks (Sheriff's Office, County Attorney's Office, Courts as well as Maricopa County general government) to determine if the respondents employees are acceptable for the contractor to do business with the County. This applies to (but is not limited to) the company and sub-contractors. Employees or others who fail tr pass these checks shall not be allowed to work on County projects. Failure to meet these
6.9 SUSPENSION OF WORK
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determine:
appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so uspended, delayed, or interrupted by any other cause, including the fault or negligence of th 'ontractor. No request for adjustment under this clause shall be granted unless the claim, in a delay, or interruption, but not later than the date of final payment under the contract.
6.10 STOP WORK ORDER
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either—
6.10.1 Cancel the stop-work order; or
6.10.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County, clause of this contract.
The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor.
6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor.
6.12 TERMINATION FOR DEFAULT:
he County may, by written notice of default to the Contractor, terminate this contract in whole 1 part if the Contractor fails to
.12.1 Deliver the supplies or to perform the services within the time specified in this contract o nv extension
6.12.2 Make progress, so as to endanger performance of this contract; or
6.12.3 Perform any of the other provisions of this contract.
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6.12.4 The County's right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County after receipt of the notice from the Procurement Officer specifying the failure.
6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract.
6.14 CONTRACTOR LICENSE REQUIREMENT:
6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses.
Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.15 SUBCONTRACTING:
The County hereby consents to Contractor's
6.15.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate,
6.16 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for SERIAL 16154-RFP
6.17 ADDITIONS/DELETIONS OF SERVICE:
The County reserves the right to add and/or delete materials and services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials or services are required from a Contract, prices for such additions The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contracter will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County.
6.18 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract.
6.19 SEVERABILITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract.
6.20 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a Contract and to the performance thereunder.
6.21 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009 09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Governor of the State of Arizona's website http://azmemory.azlibrary.gow/cdm/singleitem/collection/execorders/id/680/ree/1which is hereby incerporated into this contract as if set forth in full herein. During the performance of this contract, CONTRACTOR shall not discriminate against any employee, client or any other individual in any way because of that person's age, race, creed, color, religion, sex, disability or national origin.
Contractor agrees to comply with all provisions and requirements of Arizona Executive (http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is or national origin
6.22 ISRAEL BOYCOTT:
Per House Bill 2617 Contractor certifies that they are not currently engaged in, and agrees for the duration of the Contract to not engage in, a boycott of Israel.
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6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor
is not presently debarred, suspended, proposed for debarment, declared ineligible, of voluntarily excluded from covered transactions by any Federal Department or agency; have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State oF tocal) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification of destruction of records, making false statements, or receiving stolen property; are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated itt paragraph (2) of this certification; and
have not within a 3 year period preceding this Contract had one er more publie transaction (Federal, State or local) terminated for cause of default.
The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract.
6.23.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her knowledge and belief that the Contractor, its current officers and directors;
6.23.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States Department or Agency or any state, or local
6.23.1.2 have not within three (3) year period preceding this Contract;
6.23.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; and
6.23.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; and
6.23.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; and are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity
transaction; and have not within a three (3) year period preceding this Contract had any public transaction (Federal, State or local terminated for cause or default.
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6.23.1.3 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an
6.23.2 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract.
6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV.
6.24.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the All costs necessary to verify compliance are the responsibility of the Contractor.
6.25 INFLUENCE
As prescribed in MCI 1202 MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or an thical conduct may be grounds for Disbarment or Suspension under MC1-902 An attempt to influence includes, but is not limited to:
enterioment er educatipral pisses or raties, ort, y typesenia, de contine,
6.25.2 Tavoris of tread en, or ail vorate nons induince a dey kin, blain a contract, gamer SERIAL 16154-RFP
6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.
6.26.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and section
3.908 of the Federal Acquisition Regulation;
6.26.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 84712, a described in section 3.908 of the Federal Acquisition Regulation. Documentation of sucl employee notification must be kept on file by Contractor and copies provided to County
6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold (S150,000 as of September 2013).
6.27 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW:
6.27.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials.
If the Contractor's books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented.
6.27.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or deduction from current billings Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County.
6.28 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed ost, such as overpayment, County shall notify the Contractor in writing of the disallowan bunty shall also state the means of correction, which may be but shall not be limited djustment of any future claim submitted by the Contractor by the amount of the disallowance, c ) require repayment of the disallowed amount by the Contracto
6.29 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amances Cohe contraces to the County for damages resulting from breach or SERIAL 16154-RFP
6.30 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to publi inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information. by the Office of
6.31 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those paid by any other similar customer for these or similar services under similar terms.
6.32 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied.
6.33 RELATIONSHIPS:
In the performance of the services deseribed herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as te create the relationship of employer and employee, co employee, partnership, principal and agent, or joint venture between the County and the Contractor.
In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co- employee, partnership, principal and agent, or joint venture between the County and the Contractor.
The County reserves the right of final approval on proposed staff for all Task Orders. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County.
6.34 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or District Cout for the District of Ation, Ming in Phoeni, Spoor Court or in the United Sates
6.35 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if applicable, the terms of this Contract shall prevail.
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6.36 ORDERING AUTHORITY:
6.37 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION:
.37.2 Contractors agree to accept verbal notification of cancellation of Purchase Order rom the County Procurement Officer with written notification to follow Contractor specifically acknowledges to be bound by this cancellation policy.
6.38 PURCHASE ORDERS:
County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance of Purchase Order, etc.
6.39 UNIFORM ADMINISTRATIVE REQUIREMENTS:
3y entering into this Contract, the Contractor agrees to comply with all applicabl rovisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVI
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq.
For purchases of $50,000 or greater under this agreement, the applicable participating entity must disclose to THD when it is receiving any federal funds related to that requested purchase prior to THD agreeing to that purchase.
6.40 CONFIDENTIAL INFORMATION:
ny information obtained in the course of performing this Contract may inclu formation that is proprietary or confidential to the County. This provision establishes tl Contractor's obligation regarding such information.
The Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract. The Contractor's procedures and controls at a minimum must be the same procedures and controls it uses to protect its own proprietary or confidential information. If, at any time during the duration of the Contract, the County determines that the procedures and controls in place are not adequate, the Contractor shall institute any new and/or additional measures requested by the County within fifteen (15) calendar days of the written request to do so.
Any requests to the Contractor for County proprietary or confidential information shall be referred to the County for review and approval, prior to any dissemination.
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6.41 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.41.1 Exhibit A, Pricing;
41.2 Exhibit B, Scope of Wor
41.3 Exhibit C Facilities Management Requireme
NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street 160 South 4th Avenue
Phoenix, Arizona 85003-2494
Interline Brands Inc., DBA: Supply Werks Home Depot U.S.A., Inc. DBA: The Home Depot Pro Institutional
701 San Marco Blvd. 18** Floer P.O. BOX 2317
Jacksonville, FL. 32207 Jacksonville, FL 32203
ATTN: Contract Administration
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IN WITNESS WHEREOF, this Contract is executed on the date set forth above.
CONTRACT
JOHN PETTINELLi
PRINTED NAME AND TITLE
SON EAST GAN DEIVE MI. LAUREL, NO 08054
12-23 - 2016
DATE
MARICOPA COUNTY
lon
JAN 172017
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
ran MeCaut JAN 17 2017
CLERK OF THE BOARD 01I1 DATE
APPROVED AS TO FORM:
Lots, zon
DEPUTY COUNTY ATTORNEY
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EXHIBIT A
PRICING
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NIGP CODE: 45041
Home Depot U.S.A., Inc. DBA: The Home Depot Pro
Institutional
Interline Brands Inc. dba: SupplyWorks a Home Depot
RESPONDENT'S NAME: Company
COUNTY VENDOR NUMBER : TBD
P.O. BOX 2317, Jacksonville, FL 32203
701 San Marce Blvd., Jacksonville, FL 32207
ADDRESS: 531 Central Park Ave., Scarsdale, NY 10583-1018 REMIT ADDRESS: P.O. Box 404284, Atlanta, GA 30384-4284
P.O. ADDRESS: interlinebrands.com
TELEPHONE NUMBER: 1.800.393.1131
FACSIMILE NUMBER: 856.317.9802
WEB SITE: www.supplyworks.com www.homedepotpro.com
CONTACT (REPRESENTATIVE): John Pettinelli
REPRESENTATIVE'S E-MAIL ADDRESS: [email protected] YES
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
PAYMENT TERMS. [X] NET 30 DAYS
1.0 PRICING:
Annual Issue Date of Catalog **
Wholesale Catalog Discount By Category
**Online catalog pricing is reviewed every March and September for update:
MINIMUM Discount from
(Insert Sub-categories as necessary) List
MINIMUM
1.1 Category 1 Appliances
Small Appliances 5 %
Dishwashers 6 %
Microwaves 5 %
Ranges, Ovens & Cooktops 5 %
Range Hoods 15 %
Washers & Dryers 15 %
Appliance Parts and Accessories 15 %
All Other 10 %
1.2 Category 2 Building Materials 5 %
1.3 Category 3 Hardware
Fasteners 8 %
Garage Door Openers & Accessories 11 %
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Mailboxes & Postal Accessories 15
Window Hardware 15
All Else 10
1.4 Category 4 HVAC
Air Filters & Accessories 15 %
Air Treatment & Accessories 15 %
Ac Refrigeration 5 %
Central Equipment 5 %
Fans & Blowers 5 %
Hydronic Equipment & Parts 5 %
Room Air Equipment 5 %
Ducting & Venting 15 %
Hvac Tools 12
Ventilation & Exhaust 15
Venting 15
All Else 10 %
Category 5 Kitchen and Bath Cabinets %
Cabinet Accessories 15
Bathroom Vanities & Cabinets 15
Kitchen Cabinets 15
Kitchen Countertops
All Else %
1.6 Category 6 Janitorial
Chemicals and Soap 15
Paper 15
Personal Care 15
Cleaning Tools & Supplies 15 %
Wipers and Absorbents 10 %
Can Liners 15 %
Equipment Corded 15
Equipment Battery 10 %
All Else 10 %
1.7 Category 7 Landscaping Equipment and Supplies
Automotive 5 %
Outdoor Furniture & Accessories 5 %
Outdoor Power Equipment 5 %
Grills & Outdoor Cooking 11 %
Lawn & Garden 15 %
Snow & Ice Removal 15 %
All Else 10 %
1.8 Category 8 Motors/Pumps 5 %
1.9 Category 9 Paints/Coatings 10 %
1.10 Category 10 Plumbing
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Bathtubs & Showers 5 %
Garbage Disposals & Accessories 12 %
Water Heaters & Accessories 5 %
Water Treatment & Filtration 5 %
Bath Safety & Accessibility 15 %
Bathroom Accessories 15 %
Bathroom Partitions & Accessories 15 %
Bathtub & Shower Repair Parts 15 %
Drains, Cleanouts & Accessories 15 %
Faucet Repair Parts %
Faucets 15 %
Plumbing Valves 5 %
Sink Installation & Repair Parts 15 %
Sinks 15 %
Supply Lines & Connectors 15 %
Supply Stops & Valves 15 %
Toilet, Urinals & Parts 15 %
Tubular Drains & Fittings 15 %
All Else 10 %
1.11 Category 11 Pool Supplies 10 %
1.12 Category 12 Tools, Hand-Held General Purpose
Air Compressors 15 %
Air Tools 15 %
Welding & Soldering 5 %
Flashlights & Accessories 12 %
Hand Tools 15 %
Ladders & Scaffolding 15 %
Plumbing Tools 5 %
Tool Storage 15 %
All Else 10 %
1.13 Category 13 Tools, Power Type
Corded Power Tools 13 %
Cordless Power Tools 15 %
Power Tool Accessories 15 %
All else 10 %
1.14 Category 14 Flooring and Window Coverings
Ceiling 15 %
Blinds & Window Treatments 15 %
All Else 10 %
1.15 Category 15 Hospitality 10 %
1.16 Category 16 Water/Wastewater Treatment 5 %
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1.17 Category 17 Miscellaneous
Exterior Doors & Windows 10
Interior Doors & Windows 15 %
Doors & Windows All Else 10 %
Adhesives, Glues & Cements 15 %
Patching and Repair 15 %
Adhesives, Sealants & Patching All Else %
Electrical Batteries 15 %
Electrical Doorbells & Intercoms 15
Electrical Boxes, Covers & Accessories 15 %
Electrical Wires & Cables 15
Extension Cords & Surge Protectors 15
Electrical Receptacles
Electrical Surface Trims
Electrical Switches & Controls
Electrical Timers
Electrical Wall Plates & Accessories %
Electrical All Else %
All Food Service %
Flooring %
Ceiling %
Gas Ball Valves & Shut-Offs %
Gas Pipe, Tubing & Fittings
Flexible Gas Connectors
Gas Test Equipment and Guages %
Gas Products All Else %
Lighting Ballasts %
Lighting Parts & Accessories %
Outdoor Lighting
Lighting Lamps & Bulbs
Lighting All Else
Office Supplies 10
Safety Signs, Flags & Tapes 15
Safety Products All Else 10
Security 10 %
Shipping, Moving & Storage 10 %
1.18 Category 18 In Store Services
Custom fabrication of doors %
Custom fabrication of cabinets
Custom fabrication windows %
Custom fabrication other %
Design & installation restroom
Design & installation matting %
Design & installation flooring %
Design & installation window treatments
Equipment repair
Equipment rental
Equipment leasing
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1.2 Do you offer a Rebate in lieu of a discount N (Y/N)
1.3 COST PLUS SALES
ANY PRODUCT THAT IS SOLD AS COST PLUS A MARKUP CANNOT PROPOSED EXCEED A MARKUP OF FIVE (5) PERCENT. MARKUP
5%
ALL COST PLUS ORDERS SHALL BE APPROVED BY THE USING AGENCY.
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EXHIBIT B
SCOPE OF WORK
CONTRACT FOR MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES (U.S. Communities)
1.0 INTENT:
Other governmental entities under agreement with the County may have access to services provided hereunder.
The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County's best interest.
The County reserves the right to add additional contractors, at the County's sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to ensure adequate competition on any project or task order work.
1.1 INTRODUCTION, BACKGROUND AND INTENT:
MASTER AGREEMENT
Maricopa County, AZ (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies") is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance, Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein "Products and Services").
1.2 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES
Contractors are to have the broadest possible selection of MAINTENANCE, REPAIR, and OPERATING SUPPLIES AND RELATED PRODUCTS AND SERVICES they offer. The intent of this contract is to provide Participating Public Agencies with a comprehensive offering of products and services to meet their various needs.
1.2.1 Maintenance, Repair, Operating (MRO) Supplies and Related Services (Installation, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous In addition, a complete range of services available through the Supplier such as, but not imited to, installation, renovation services, repair services, training services and an ther related services offered by Supplier
Related Products and Services (Including Installation, Repair and Renovation Services) - A complete range of related products, excluding janitorial supplies, and services offered by Supplier including, but not limited to, installation, repair and renovation services for replacements, upgrades, and remodeling in the residential, commercial and industrial environments relating to any of the following (non-inclusive) SERIAL 16154-RFP
roofing, gutters, downspouts, HVAC, plumbing, electrical, exterior decks, patios and
2.0 SCOPE OF WORK:
2.1 MAINTENANCE, REPAIR, OPERATING SUPPLIES (MRO) AND RELATED SERVICES (INSTALLATION, REPAIR AND RENOVATION):
Provide a complete and comprehensive offering of Wholesale and/or Retail MRO supplies such as In addition, a complete range of services available through the Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services
2.2 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES):
2.2.1 Any related products offered by Supplier, excluding janitorial supplies.
2.2.2 Services may also include replacements, upgrades, remodeling; and product, turnkey and major category installations.
2.2.3 Services performed shall be non-structural in nature.
2.24 Products used in performing these services shall be procured under the awarded contract. at contract prices.
2,25 These services may be required in the residential and commercial environments and may be any of the following (non-inclusive):
2.2.5.1 Roofing, Gutters, Downspouts
2.2.5.2 HVAC
22254 Flecial
2.2.5.5 Exterior decks, patios and porches
2.2.6 Services:
226.1 As part of your Proposal response, detail your firm's program in offering
2.2.6.2 Providing and managing qualified contractors
2.2.6.3 Budget management in keeping projects on budget SERIAL 16154-RFP
2.2.6.4 Project management services in design, planning, organizing, scheduling and managing all stages of a project.
2.2.7 Service Providers (Labor):
2.2.7.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers.
2.2.7.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s).
2.2.7.3 Contractor shall verify each Service Provider maintains at a minimum, the levels of insurance specified under in draft contract.
2.2.7.4 Contractor shall perform a background screen of all Service Providers consisting of (at a minimum):
1.3.3.1. National Employee Database
1.3.3.2. SSN Verification
1.3.3.3. National Criminal Database Check
1.3.3.4. Two County Search
1.3.3.5. Sex Offender Search
1.3.3.6. Annual Review (National Criminal Database)
1.3.3.7. Two (2) Year Complete Re-Screen and Renewal
1.3.3.8. Financial Background
2.2.7.5 All Service Provider employees shall wear a Service Provider's issued picture identification badge at all times.
2.3 PRODUCT CATEGORIES:
This Solicitation is to establish a nationwide purchasing agreement for the acquisition of the following products. The category descriptive examples below are not to be considered restrictive, but rather, provide a general, non-inclusive, description of the category. These are standard use in the residential, commercial, and industrial environments. Your firm may not have the ability to provide all categories.
All products offered shall be new, unused and of the latest design and technology. he intent is for each Proposer to submit their complete product line so that Participating Publi temcies mim des antide array of product as appropriate for their needs. You may subcontrac
2.3.1 CATEGORY 1: APPLIANCES
Large appliances: refrigerators, washers, dryers, dishwashing machines, toves, cooktops, range hoods and ovens; TVs, DVR's, sma ppliances: mixers, toasters, microwave ovens, food processor:
compone, trash compactors, and all ancillary supplies, tools, and SERIAL 16154-RFP
2.3.3 CATEGORY 3: HARDWARE
Fasteners (nuts/bolts, screws, washers, rivets, nails), builders hardware (hinges, gate hardware, barrel bolts/hasps, corner braces, shelf brackets 2202
tools, and components.
23.4 CATEGORY 4: HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) Equipment, package units, evaporative coolers, tools, parts, ducting, air filtration, thermostats, portable and fixed heaters, fans, and all ancillary supplies, tools, and components.
23.5 CATEGORY 5: KITCHEN AND BATH CABINETS
Kitchen cabinets, mitro, and al ancilary supplies, to, and com, medicine cabinets.
2.3.6 CATEGORY 6: LANDSCAPING EQUIPMENT AND SUPPLIES
Lawn and landscape equipment (gasoline and electric), shovels, rakes, axes, hoes, hoses, nozzles, insect control, herbicides, fertilizers, plants, trees, sprinkler/irrigation equipment and supplies and all ancillary supplies, tools, an components.
2.3.7 CATEGORY 7: MOTORS/PUMPS
Fractional and full horse, starters, pulleys, belts, fans, motor controls, and all ancillary supplies, tools, and components.
2.3.8 CATEGORY 8: PAINTS AND COATINGS
All types of paints and coatings, wall paper, caulking, spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy, cleaners, drywall supplies, tarps, compounds, adhesives. accessories, and all ancillary supplies, tools, and components.
2.3.9 CATEGORY 9: PLUMBING
Equipment, parts, piping and fittings, water heaters, furnaces, disposals, pneumatic piping, filters, commodes, sinks, bathtubs, showers, showel doors, faucets, water conditioning equipment, water dispensing equipment, salt, and all ancillary supplies, tools, and components.
2.3.10 CATEGORY 10: POOL SUPPLIES
Pool chemicals, tools, timers, pump/motor units, vacuum equipment, patio furniture, parts, and all ancillary supplies, tools, and components.
2.3.11 CATEGORY 11: TOOLS, HAND-HELD GENERAL PURPOSE
Hand-held (electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing an measuring tools, carts and hand trucks, work benches, tool cabinets ladders, and all ancillary supplies and components
2.3.12 CATEGORY 12: TOOLS, POWER TYPE
lectric or gas operated, mobile or stationary, bench or floor mounte ncluding accessories, and all ancillary supplies and component CATEGORY 13: FLOORING AND WINDOW COVERINGS
All flooring, including but not limited to, vinyl plank, VCT, vinyl tile, ceramic tile, hardwood, carpet tile, carpet and cove base; blinds, shades, screens, window glass, mirrors, parts, and all ancillary supplies, tools, and components.
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2.3.14 CATEGORY 14: HOSPITALITY
Cret no apiet in polance gron super put.
23.15 CATEGORY 15: WATER AND WASTE WATER TREATMENT
and pressure, pipe, plugs, process analysis, pumps, sampling equipment, storm water, tanks, tools, valves, and water treatment.
Including, but not limited to: shelving (metal or wood composite),
2.3.17 CATEGORY 17: IN STORE SERVICES
Including, but not limited to: glass cutting, pipe threading, planning services (flooring and cabinet), verbal technical advice, special orders,
2.4 PRODUCT ORDERING:
2.4.1 Contractors complete product line (Wholesale or Retail) shall be available for internet ordering 24/7.
2.4.2 Products may be ordered by any of the following methods:
Internet
Will Call (Phone or FAX order)
Point-of-Sale (POS)
2.5 PRODUCT PRICING:
2.5.1 Wholesale:
ricing shall be a fixed percentage (%) off catalog pricing by Product Category (Sectio .3 above) and a rebate on gross sales (see Exhibit A). Catalog price updates will b twice per year.
2.6 ON-LINE CATALOG DISCOUNT PRICING:
Presently, the capability exists to access an on-line catalog reflecting contract pricing of all products.
2.7 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES) PRICING:
2.7.1 series to be per pund agencies tal repre a drailed witen quotation for all
2.7.2 All quotations shall be for a "not to exceed" amount.
SERIAL 16154-RFP
2.7.3 As an audit tool, the Contractors) shall provide a copy of the most current R.S. Mean Bare Cost Data (including any city cost index adjustment) pertaining to all writte quotations.
2.8 SUPPLIER MANAGED INVENTORY (CONSIGNMENT):
Shop Management Program (SMP) - The SMP solution focuses on organization of the -Customer Managed- After Supplyworks sets up the shop, the customer manages their inventory utilizing a variety of tools ranging from manual to the Supplyworks Mobile App or Supplyware.
-Supplyworks Managed- The sales representative assists in the inventory process. The customer and sales rep agree upon frequency and responsibilities. -Supplyware- Customer manages inventory through the Supplyware software program.
Vendor Managed Inventory (VMI) - The VMI is a StockWise™ Solution that provides an onsite employee dedicated to a customer's inventory needs. Spend requirements and/or service fees may be required for the VMI. This is available to customers with an annual spend of $500,000 or more annually.
Consignment/Pre-positioned Inventory (PPI) - Consignment provides product in a customer's inventory, which is not invoiced until the time of use. Consignment is an option within both the Shop Management and Vendor Managed Inventory programs. Consignment can also be offered outside of these programs for "bigger ticket", frequently-purchased items.
Supplyware - Supplyware is a software program which allows the customer to control inventory in real time and automate ordering, cycle counts, and replenishments. Supplyware utilizes barcode scanning technology at time of use. Supplyware can accompany theStockWise ™ program or act as a stand-alone software solution.
2.9 SALES REPORTING:
Sales Dollars
ales histories by manufacturer, item description, part number, quantity, NIGP code rocurement card (MasterCard or Visa brand
2.10 BRAND NAMES:
sein a quand are nor acaded co be restive or no dimi competition.
SERIAL 16154-RFP
2.11 DELIVERY, FREIGHT REQUIREMENTS:
2.11.1 All domestic ground shipments shall be FOB Destination, Freight Prepaid and Included Any handling fees shall also be included in the pricing.
2.11.4 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees, if applicable.
2.11.5 Shipping and handling fees are allowable to destinations outside the continental U.S.
2.11.6 A packing list or other suitable shipping document shall accompany each shipment and shall include the following:
2.11.6.1 Contract Serial number
2.11.6.2 Contractor's name and address
2.11.6.3 Participating Public Agency's name and address
2.11.6.4 Participating Public Agency's purchase order number
2.11.6.5 A description of products) shipped, including item numbers), quantity (ies), number of containers and package numbers), as applicable
3.0 PROCUREMENT REQUIREMENTS:
3.1 SHIPPING TERMS:
Bid price(s) and terms shall be F.O.B. Destination at ordering Agencies locations.
3.2 OPERATING MANUALS (If required):
Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and schematic diagrams, if required by the Using Agency.
3.3 INSTALLATION: (If required):
The Contractor's price shall include delivery and installation of all equipment in a complete operating condition.
3.4 ACCEPTANCE: (If required):
Upon delivery and successful installation, the materials) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance.
3.5 CONTRACTOR EMPLOYEE MANAGEMENT:
3.5.1 Contractor shall endeavor to maintain the personnel proposed in their offer throughout SERIAL 16154-RFP
Simperin ate space n0 Be impace by a persomelance is in epale for the
3.5.2 Contractor shall not reassign any provided personnel without the express consent of the County.
3.5.3 County reserves the right to immediately remove from its premises any Contractor personnel it determines is a risk to County operations.
County reserves the right to request the replacement of Contractor personnel at any time, for any reason.
3.6 TRAINING:
The Contractor shall provide a minimum of TBD (hours or days) to completely train County ersonnel in the use and care of the equipment. All training is to take place on-site at Maricop:
County.
3.7 WARRANTY:
3.7.1 All items furnished under this Contract shall conform to the requirements of this Contract and shall be free from defects in design, materials and workmanship.
3.7.2 The warranty period for workmanship and materials shall be for an initial period of twelve (12) months and commence upon acceptance by County.
3.7.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty and any applicable limitations or conditions which may apply.
3.7.2.2 The Contractor agrees that he will, at his own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The Contractor shall guarantee the equipment to be supplied complies with all applicable regulations.
3.8 USAGE REPORT:
The Contractor shall furnish the County a usage report upon request delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit.
SERIAL 16154-RFP
EXHIBIT C
MARICOPA COUNTY FACILITIES MANAGEMENT REQUIREMENTS
1.0 HOURS OF SERVICE:
1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday, excluding County holidays.
1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
1.3 WEEKENDS are anytime Saturday or Sunday.
1.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).
1.5 Services shall be available 24 hours per day, 7 days per week, and 365 days per year.
1.6 Contractor shall provide 24 hours per day, 7 days per week, and 365 days per year telephone access, and respond to a call for services within thirty (30) minutes of receipt.
2.0 RESPONSE TIMES:
2.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contracter shall respond on site within four (4) hours of receipt of a service request.
2.2 If the request is designated by the County as an EMERGENCY, the contractor shall respond on site within two (2) hours of receipt of a service request regardless of the time of day, WEEKEND or HOLIDAY.
3.0 TRIP CHARGE:
Trip charges are permitted when time and material work is requested at the following sites only:
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
3.5 Only one trip charge may be charged per service call.
3.6 If the contractor arrives onsite and is unable to locate a County representative familiar with the work or unable to gain access to the work site, the Contractor may only bill for a trip charge (maximum one time daily trip charge not to exeeed $50.00). The Contractor is not authorized te incur nor will the County accepting billing for any labor charges.
4.0 CONTRACTOR REQUIREMENTS:
4.1 Contraeter(s) shall supply all labor, supervision, materials, tools, equipment, and effort necessary to perform the Scope of Work presented.
4.2 The Contractor's service truck fleet and/or warehouse shall carry sufficient supply of repair parts and equipment to perform services per Scope of Werk presented.
SERIAL 16154-RFP
4.3 The Contractor agrees to utilize only experienced, responsible and capable people in the performance of the work.
4.4 All employees of the Contractor shall wear a company uniform identified with the company name consisting of a minimum of one of the following:
4.4.1 Shirt/blouse
4.4.2 Vest
4.4.3 Cap
No one except authorized employees of the Contractor is allowed on the premises of Maricopa County. Contractor's employees are NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of
4.6 The Contracter shall perform the work in a way to minimize disruption to the normal operation of building occupants. Upon completion of work the Contracter shall clean and remove from the job site all debris, materials and equipment associated with the work performed.
4.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal, State, County, and Municipal governments pertaining to safety on the job site.
5.0 BUILDING SECURITY (KEYS):
5.1 The Contractor may be provided keys to required County Facilities at the diseretion of FMD.
Keys may be acquired by:
The Contracter being provided permanent keys), wherein the Contractor verifies receipt of and accepts responsibility for keys. The keys must be returned at the completion of the work of at the direction of FMD. Keys not returned may cause the County to re key the ENTIRE building oF locations that the set of keys opened with the cost being borne by the Contractor.
5.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the discretion of FMD.
5.4 The Contracter shall notify FMD within twenty four (24) hours if any keys are lost, misplaced, stolen or otherwise not within the Contractor's control.
5.5- Once the Purchase Order is complete, expired, or terminated the Contracter shall immediately return all badges and keys to FMD.
6.0 SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be determined prior to incorporation in the contracter's bid price. Salvage rights automatically apply for all work if in the best interest to the County. Salvageable materials without pre approved contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County.
If contractor is given salvage rights, salvageable materials shall be removed daily. No on site storage of contractor's salvaged materials will be permitted.
7.0 INVOICES AND PAYMENTS:
Invoices are required to contain the following information and should be e mailed to EMD- [email protected]. If invoices cannot be e mailed, U.S. Mail is SERIAL 16154-RFP
acceptable to Maricopa County Facilities Management, Accounts Payable, 401W. Jeffersen, Phoenix, Arizona 85003.
7.1 Company name, address and contact information
7.2 County bill to name and contact/requester information
7.3 Building Name and Building Number
7.4 -Contract Serial Number of
7.5 County purchase order number
7.6 Maximo (FMD) service call number
7.7 Invoice number and date
7.8 Date of service or delivery
Description of Purchase (services performed)
Labor breakdown: rate per hour x no. of hours by persennel type (time & materials)
7.11 Material breakdown: itemized parts list to contain unit price x quantity, indicating mark ups as contracted (time & materials)
7.12 Arrival and completion time
7.13 Total Amount Due with tax amounts separated. Must also clearly indicate the tax rate being applied
7.14 Payment Terms:
For Time & Material work, Contractor(s) must provide, all equipment, expendable shop supplies (rags, eleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items ete.), tools, ete. necessary to perform all the required services. Only if applicable, contractor(s) are allowed a one time Mise. Shop fee charge of up to $25.00 per work order to cover these type of expenses. Anything beyond the S25 limit, will be provided at the contractor's own expense.
SERIAL 16154-RFP
EXHIBIT C
FACILITIES MANAGEMENT REQUIREMENTS
Maricopa County Facilities Management Requirements
1.0 HOURS OF SERVICE (any fluctuations to these hours will be handled in the Solicitation):
1.1 REGULAR HOURS are between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday, excluding County holidays.
1.2 AFTER HOURS are between the hours of 6:00 p.m. and prior to 6:00 a.m., Monday through Friday.
1.3 WEEKENDS are anytime on a Saturday or a Sunday.
1.4 HOLIDAYS are County holidays.
1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
1.6 The Facilities Management Parts Warehouse is open for deliveries between the hours of 7:00 a.m. to 3:00 p.m. weekdays except for County holidays.
2.0 BEGINNING OF WORK:
2.1 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and use best efforts to respond to a call for services within thirty (30) minutes of During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYS, Contractor shall strive to respond on-site to begin work within four (4) hours of receipt of a service request unless arranged for a later date/time with the County per the work order or notice to proceed.
2.3 2.4 Contractors shall strive to respond to EMERGENCY requests immediately and report on- site to begin work within two (2) hours service call request regardless of the time of day,
3.0 TRIP CHARGE:
One-time trip charges of $50.00, or other amount only if previously identified to the Maricopa ounty contact and agreed to by them (one per work order), are permitted when Time and Materia ork is requested at the following sites ONLY
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
SERIAL 16154-RFP
4.0 DEAD END CHARGE:
5.0 CONTRACTOR REQUIREMENTS:
5.1 5.2 The Contractor shall perform the work in such a way as to minimize disruption to the normal operation of the County site and building occupants. Upon completion of work, the Contractor is responsible for cleaning and removing from the job site; all debris, materials, and equipment associated with the work performed and County property is restored to the same condition prior to start of the job. Such disturbances may include, but are not limited to: loose dirt, dislocated gravel; removed vegetation; footprints; old asphalt/concrete; etc.
Documentation will be performed through an audit and feedback system of contract administration. If an inspection reveals that the Contractor failed to clean up after work has been performed, the County will notify the Contractor of the discrepancy and the Contractor will have twenty-four (24) hours to make the needed correction. Should the Contractor fail to correct noted issues, the County reserves the right to make other arrangements to have the area cleaned and the cost of such work shall be offset from any monies due the Contractor.
5.3 The Contractor shall perform all services in such a manner that does not damage County property. In the event damage occurs to Maricopa County property, or any adjacent property due to any services performed under this contract, the Contractor shall notify the County representative immediately of damages and replace or repair the same at no cost to the County. If damage caused by the Contractor has to be repaired or replaced by the County, and the cost of such work shall be deducted from the monies due the Contractor.
5.4 Contractor's bidding on this solicitation may visit the sites to determine conditions that would affect prices and work performance. As some sites do have internal restrictions, a site visit may be scheduled if necessary. See GIS link for directions:
https://gisportal.maricopa.gov/FMD/Facilitv/Index.html.
5.5 Contractors must have a facility sufficient to support the work contemplated by this contract within fifty (50) miles of 401 W. Jefferson St., Phoenix AZ 85003.
5.6 performance or he wes to utilize only experienced, responsible, and capable people in the
5.7 5.8 All employees of the Contractor shall wear a company uniform identified with the company name that may include of one of the following:
• Shirt/blouse
SERIAL 16154-RFP
9.0 DELIVERY:
9.1 Delivery shall be made to the County no later than 3:00 p.m. on the seventh (7) calendar day after order is received.
9.2 Countions to delivery schedule will be special order items that must be identifed to the
9.3 Maricopa County reserves the right to obtain material on the open market in the event vendors fail to make delivery and charge any price differential to the vendor.
9.4 Delivery will be made to the following address:
FACILITIES MANAGEMENT DIVISION (FMD) WAREHOUSE
2401 S. 28th Dr.
Phoenix, AZ 85009
Warehouse Manager: 602-506-1935
Warehouse Specialist: 602-506-1943
Receiving hours: 7:00 a.m. - 3:00 p.m.
10.0 FACILITIES MANAGEMENT INVOICES AND PAYMENTS:
10.1 Payment terms shall be calculated based on the date a properly completed invoice is received by the County.
10.2 For transactions using a Home Depot Net 30 Account, Contractors shall provide the County with invoices no later than fourteen (14) days after all services and delivery of goods are complete and accepted by the County rendered final.
10.3 Home Depot Account invoices should contain access to the following information:
• Company name, address and contact information
• County bill-to name and contact/requestor information • Building name and building number
• County purchase order number
• Contract or BidSync agreement number
• Maximo (Facilities Management) work order number
• Invoice number and date
• Date of service or delivery (for Project work: use "Completion date") • Description of services performed
• Line item description of parts and materials (Time and Materials work) • Line item labor breakdown: arrival and completion time, rate per hour x no. of hours by personnel type (Time & Materials work)
• Total amount due with tax amounts separated (Time and Materials work). *On a separate line, clearly indicate the tax rate being applied SERIAL 16154-RFP
• Payment Terms as stated in the agreement
10.4 Questions regarding billing or invoicing shall be directed to the email address below.
10.5 Invoices shall be e-mailed to: [email protected]
10.6 If invoices cannot be e-mailed, send by mail to:
Maricopa County Facilities Management - Accounts Payable 401 W. Jefferson St.
Phoenix, Arizona 85003
10.7 Payment shall be made to the Contractor by the Accounts Payable/Finance department through an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor hall complete the Contractor Registration Form located on the County Department ( Finance Contractor Registration WebSite Site(http://www.maricopa.gov/922/Vendors
10.8 for access to those details.
SERIAL 16154-RFP
HOME DEPOT U.S.A., INC. DBA: THE HOME DEPOT PRO INSTITUTIONAL, P.O. BOX 2317 JACKSONVILLE, FL 32203
INTERLINE BRANDS INC. DBA: SUPPLY WORKS, 701 SAN MARCO BLVD. 18TH FLOOR.
JACKSONVILLE, FL 32207
PRICING SHEET: NIGP CODE 45041
Terms: NET 30
Vendor Number: VC0000002248 VC0000005735
Certificates of Insurance Required
Contract Period: To cover the period ending December 31, 2021 2026.
OMNIA PARTNERS
INTERLINE BRANDS DBA SUPPLYWORKS (HOME DEPOT)
CONTRACT #16154-RFP (HD PRO INSTITUTIONAL)
CITY OF MERCED
BY:_
City Manager
ATTEST:
STEPHANIE R. DIETZ, CITY CLERK
BY:
Assistant/Deputy City Clerk
APPROVED AS TO FORM:
BY: Kimberle Mas - $0/23/21
City Attorney Date
ACCOUNT DATA:
BY:
Verified by Finance Officer