OMNIA
PARTNERS
NATIONALIPA U E'S.COMMUNITIES
ON-LINE MARKETPLACE FOR THE PURCHASES OF PRODUCTS AND SERVICES Executive Summary
Lead Agency: Prince William County Public Schools Solicitation: R-TC-17006 RFP Issued: September 14, 2016 Pre-Proposal Date: N/A
Response Due Date: October 14, 2016 Proposals Received: #12 Awarded to: Amazon Services, LLC, Contract #R-TC-17006
Prince William County Public Schools Purchasing Office issued RFP #R-TC-17006 on September 14, 2016, to establish a national cooperative contract for an On-line Marketplace for the Purchases of Products and Services.
The solicitation included cooperative purchasing in Section 1. Purpose:
The Purpose and Intent of this Request for Proposal (RFP) is to establish a cooperative contract, or contracts, for an On-line Marketplace for the purchase of the product categories in Section 4.1 for Prince William County Public Schools, Virginia, (herein referred to as "PWCS" or "Lead Public Agency") on behalf of all states, local governments, school districts, and higher education institutions in the United States of America, and other governmental agencies and nonprofit organizations (herein "Participating Public Agencies) through sealed proposals from qualified sources to establish term contract, to include delivery, through competitive negotiations in accordance with the statement of needs, terms and conditions stated herein.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• Daily Journal of Commerce, OR
• Fauquier Times, VA
• The Honolulu Star, HI
The Buy Line Blog-City Purchasing, Seattle.gov
• The New York State Contract Reporter, NYSCR.ny.gov
• ONVIA
Merx.com
U.S. Communities
Prince William County Public Schools, VA
Virginia's e-Procurement Portal, eVA, dgs. virginia.gov • Washington's Electronic Business Solutions
On October 14, 2016 proposals were received from the following offerors:
• American Product Distributors • Hi-Touch
Complete Book & Media Supply • Music and Arts
Innoseal • LD Products
• World ERP • Scull Studios, LLC
• Amazon Services, LLC/Amazon Business • Textbook Warehouse, LLC . Essendent Co.
• Peripole, Inc. d.b.a. Peripole-Bergerault, Inc.
Seven (7) proposals were deemed non-responsive, five (5) proposals were deemed responsive and evaluated by an evaluation committee. The five (5) responsive proposals are Amazon Services LLC/Amazon Business, Essendent, Peripole, Scull Studios and Textbook Warehouse. Using the evaluation criteria established in the RFP, the committee elected to award to Amazon Services, LLC /Amazon Business for an online marketplace.
Contract includes:
Amazon Business has everything you love about Amazon, tailored for the public sector, including state and local government agencies, public and private K-12 school districts and higher education organizations, and nonprofit businesses. Solution benefits include:
• Offers comparison shopping • Approval workflows
• Tax Exemption Program • Level 3 transaction reporting • Enable spending controls • Reporting and analytics
Term:
Initial five-year agreement from January 19, 2017 through January 18, 2022 with the option to renew for three (3) additional two (2) year periods through January 18, 2028.
Pricing/Discount:
The Prince William County Public Schools, VA awarded online marketplace makes it easy to compare prices and find the best deals. To begin, Amazon Business customers must be registered as participants of OMNIA Partners in order to use the contract. Please Register to Participate. There are no costs, minimum quantity requirements or spend limits with OMNIA Partners or to create an Amazon Business account.
To get started, follow these steps:
Register for a FREE Amazon Business account by clicking here.
Already have an Amazon Business account and registered with OMNIA Partners? Please enroll to use the contract by completing the contract enrollment form below.
Complete the contract enrollment form by clicking here. Once you complete the form, an Amazon Business Customer Advisor will contact you within three business days to complete the registration process.
OMNIA Partners, Public Sector Landing Pages: https://www.omniapartners.com/publicsector/contracts/supplier- contracts/amazon-business
Prince William County
PUBLIC SCHOOLS
Providing A World-Cinss Rancation
CONTRACT NUMBER: R-TC-17006
Sers Costa entrad in susie, 32 Avant N. Sall 299109, heroinette mazed This Contract entered into this 19th January 2017 to as the "Contractor" and Prince William County School Board, P.O. Box 389, Manassas, VA any orlace poland to as the run in Co 20108, hereinafter referred to as the "Prince William County Public Schools", "Purchasing WITNESSETH that the Contractor and PWCS, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows:
1. SCOPE OF CONTRACT: Contractor shall provide an On-Line Marketplace for the Purchase of Products and Services in accordance with the Statement of Needs, General Terms and Conditions and Special Terms and Conditions stated herein.
2. CONTRACT DOCUMENTS: The contract documents shall consist of the following:
2.1. This signed Contract document;
2.2. Memorandum of Negotiations dated January 19, 2017.
3. CONTRACT TERM AND RENEWAL:
3.1. The initial term of this contract shall be from the date of award, January 19. 2017 to January 18, 2022, with the option to renew for three (3) additional two (2)-one-year periods, upon mutual written consent of the parties to the contract. Proposed prices shall remain firm for the initial term of the contract.
4. CONTRACT ADMINISTRATOR/PROJECT MANAGER: The following PWCS employees are identified to use all powers under the contract to enforce its faithful performance:
4.1. CONTRACT ADMINISTRATOR: As the Contract Administrator, the the conditions of the contract and shal us all powers the the core ot to enforce its faithful performance.
4.2. PROJECT MANAGER: The following individuals shall work directly with the Contractor in scheduling and coordinating work, answering questions in connection with the scope of work, and providing general direction under the resulting contract:
5. TIME OF PERFORMANCE: In accordance with Contractor's proposal, Section 4.2.2. and 5.3.2.
6. PRICING: In accordance with Contractor's proposal, Section 4.2.1.
7. PAYMENT TERMS: In accordance with Contractor's proposal, Section 5.3.6.
Prince William County does not discriminate against faith-based organizations in accordance with the Code of Virginia, §2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.
This contract shall constitute the whole agreement between the parties. There are no promises, terms and conditions, or obligations other than those contained herein, and this contract shall supersede all previous communications, representations, or agreements, written or verbal, between the parties hereto related to the provision of goods (including leases thereo), services and/or insurances described herein.
IN WITNESS THEREOF, the parties have caused this Contract to be executed by the following duly authorized officials:
CONTRACTOR: PURCHASING AGENCY: •
Authorized Signature Authorized Signature
restir D. Wilron, r. Am TOt. CPPO. CP.M. C
/pe Nam Type Name
Vice President Supervisor of Purchasing
Title Title
Jan 27, 2017 1-31-17
Date Date
Prince William County
PUBLIC SCHOOLS
Providing A World-Class Education
MEMORANDUM OF NEGOTIATIONS
R-TC-17006
Dated: January 19, 2017
Prince William County Schools (hereinafter called PWCS) and Amazon Services, LLC (hereinafter called the Contractor) hereby agree to the following in the execution of Contract R-TC-17006 for On-Line Marketplace for the Purchases of Products and Services. The final Contract contains the following documents listed in the order of precedence:
a. Contractor's proposal dated October 14, 2016;
b. Contractor's response to Clarification Questions dated October 31, 2016, attached;
c. PWCS's Request for Proposal, R-TC-17006 and all Addendum #1; d. Contractor's Business Accounts Terms and Conditions (currently available at https://www.amazon.com/gp/help/customer/display.html?nodeld=201613180), attached;
e. PWCS's General Terms and Conditions, Section 11 (RFP - Revised 12/16/16), attached;
f. This Memorandum of Negotiations;
g. Any subsequent modifications to the Contract.
1. The contract term shall remain as originally issued in the RFP, as follows:
9.1. The initial term of this contract shall be five years (5) from the date of award to December 30, 2021, with the option to renew for three-two (2) year periods, upon mutual written consent of the parties to the contract.
2. Amazon Whispercast is not being offered upon award but will remain in scope for future offerings by the Contractor. In addition, all new Amazon business opportunities may be modified to the Contract by mutual agreement between the Contractor and PWCS.
Memorandum of Negotiations
R-TC-17006
3. The following provision is added to PWCS Special Terms and Conditions:
10.7 NOTICE OF DEFERRAL UNDER FEDERAL GRANT UNIFORM GUIDANCE:
Schen telender therer until a 207, the implementation orthou the implementation of the
procurement provisions of the Uniform Guidance, as detailed in 2 CFR 200 subsections .317 through .326. During this period, we will continue to operate under the guidance of 44 C.F.R. § 13.36(a)-(i) (States, Local and Tribal governments) and 2 C.F.R. 215.40-48 (Institutions of Higher Education, Hospitals, and Private Non-Profits). This provision shall constitute the documentation of this decision as required, and shall be deemed incorporated into our internal procurement policies.
4. Contractor's response to Clarification Questions dated October 31, 2016, Question #1: The State of lowa is hereby removed as an excluded state and allowed use of the Master Agreement award.
ACCEPTED BY:
Jan 27, 2017
Contractor Authorized Signature Date
Vice President
Title
Jin the 131/7
Jim Totty, C.P.M., CPPO
Supervisor of Purchasing
OMNIA PARTNERS
AMAZON SERVICES, LLC
CONTRACT #R-TC-17006
CITY OF MERCED
BY:
City Manager
ATTEST:
STEPHANIE R. DIETZ, CITY CLERK
BY:
Assistant/Deputy City Clerk
APPROVED AS TO FORM:
3x: Linkul Mader 6124121
itv Attorner
ACCOUNT DATA:
BY:
Verified by Finance Officer