SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this __ day of
, 2024, by and between the City of Merced, a California Charter Municipal Corporation, whose address of record is 678 West 18th Street, Merced, California 95340, (hereinafter referred to as “City”) and Provost & Pritchard Engineering Group, Inc., a California Corporation, whose address of record is 455 W. Fir Avenue, Clovis, California 93611—0242 (hereinafter referred to as “Consultant”).
WHEREAS, City is undertaking a project to do assessment and remediation of PCB impacted sites; and,
WHEREAS, Consultant represents that it possesses the professional skills to provide environmental services in connection with said project.
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants hereinafter recited, hereby agree as follows:
1. SCOPE OF SERVICES. The Consultant shall furnish the following services: Consultant shall provide the environmental services described in Exhibit “A” attached hereto.
No additional services shall be performed by Consultant unless approved in advance in writing by the City, stating the dollar value of the services, the method of payment, and any adjustment in contract time. All such services are to be coordinated with City and the results of the work shall be monitored by the Director of Public Works or designee. However, the means by which the work is accomplished shall be the sole responsibility of the Consultant.
2. TIME OF PERFORMANCE. All of the work outlined in the Scope of Services shall be completed in accordance with the Schedule outlined in Exhibit “A” attached hereto and incorporated herein by reference. By mutual agreement and written addendum to this Agreement, the City and the Consultant may change the requirements in said Schedule.
3. DESIGNATED PROJECT MANAGER. It is understood between the parties to this Agreement, that City has selected Consultant based upon the qualifications, experience, and extensive knowledge of the facts and status of the subject matter of this Agreement by Consultant’s employee, DAVID NORMAN.
X:\Agreemmts\Engineering\2024\PSA - Provost & Pritchard Re Quarterly Groundwater Reportingdocx 1 Attachment 2
Consultant agrees to designate its Principal Client Manager, DAVID NORMAN, as its primary project manager for services subject to this Agreement. Any substitution of proj ect manager by Consultant shall not be made without 30 days written notice to City and only with the City’s written consent to said substitution. 4. COMPENSATION. Payment by the City to the Consultant for actual services rendered under this Agreement shall be made upon presentation of an invoice detailing services performed under the Scope of Services, in accordance with the fee schedule set forth in Exhibit “A ” attached hereto and incorporated herein by reference. The Consultant agrees to provide all services required under the Scope of Services in Exhibit “A” within the compensation amount set forth in Exhibit “A ”. For Consultant’s services rendered under this Agreement, City shall pay Consultant the not to exceed sum of Thirty-Eight Thousand Dollars ($38,000.00). 5. METHOD OF PAYMENT. Compensation to Consultant shall be paid by the City after submission by Consultant of an invoice delineating the services performed. 6. RECORDS. It is understood and agreed that all plans, studies, specifications, data magnetically or otherwise recorded on computer or computer diskettes, records, files, reports, etc., in possession of the Consultant relating to the matters covered by this Agreement shall be the property of the City, and Consultant hereby agrees to deliver the same to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials including but not limited to those set forth hereinabove, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. 7. CONSULTANT’S BOOKS AND RECORDS. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City for a minimum of three (3) years, or for any longer period required by law, fiom the date of final payment to the Consultant to this Agreement. Any records or documents required to be maintained shall be made available for inspection, audit and/or copying at any time during regular business hours, upon oral or written request of the City. 8. INDEPENDENT CONTRACTOR. It is expressly understood that Consultant is an independent contractor and that its employees shall not be X:\Agreements\Engineering\2024\PSA - Provost & Pritchard Re Quarterly Groundwater Reportingdocx 2 employees of or have any contractual relationship with the City. Consultant shall be responsible for the payment of all taxes, workers’ compensation insurance and unemployment insurance. Should Consultant desire any insurance protection, the Consultant is to acquire same at its expense. In the event Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, protect, defend, and hold harmless the City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 9. INDEMNITY. Consultant shall indemnify, protect, defend (with legal counsel selected by the City), save and hold City, its officers, employees, and agents, harmless from any and all claims or causes of action for death or injury to persons, or damage to property resulting fiom intentional or negligent acts, errors, or omissions of Consultant or Consultant’s officers, employees, volunteers, and agents during performance of this Agreement; Consultant shall indemnify, protect, defend (with counsel selected by the City) save and hold City, its officers, employees and agents harmless from any and all claims or causes of action for any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct, negligent acts, or omissions of Consultant or its employees, subcontractors, or agents, or by the quality or character of Consultant’s work, or resulting fiom the negligence of the City, its officers, employees, volunteers and agents, except for loss caused by the sole negligence or willful misconduct of the City or its officers, employees, volunteers or agents. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant fi'om liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall survive the termination of this Agreement and shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
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10. INSURANCE. During the term of this Agreement, Consultant shall maintain in full force and effect at its own cost and expense, the following insurance coverage: a. Workers’ Compensation Insurance. Full workers’ compensation insurance shall be provided with a limit of at least One Hundred Thousand Dollars ($100,000) for any one person and as required by law, including Employer’s Liability limits of $1,000,000.00 per accident. The policy shall be endorsed to waive the insurer’s subrogation rights against the City. b. General Liability. (i) (ii)
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Consultant shall obtain and keep in fiill force and effect general liability coverage at least as broad as ISO commercial general liability coverage occurrence Form CG 0001. Consultant shall maintain limits of no less than One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects liability arising out of work or operations performed by or on behalf of the Consultant. The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub—contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory. Consultant shall maintain its commercial general liability coverage for three (3) years after completion of the work and shall add an additional insured endorsement form acceptable to the City naming the City of Merced, its officers, employees, agents and volunteers for each year thereafter for at least three (3) years after completion of the work. Copies of the annual renewal and additional insured endorsement form shall be sent to the City within thirty (30) days of the annual renewal.
X:\Agreemems\Engineering\2024\PSA - Provost & Pritchard Re Quarterly Groundwater Reportingdocx 4 c. Automobile Insurance. (i) Consultant shall obtain and keep in full force and effect an automobile policy of at least One Million Dollars ($1,000,000) per accident for bodily injury and property damage. (ii) The City, its officers, employees, volunteers and agents are to be named as additional insureds under the policy, as respects automobiles owned, leased, hired or borrowed by the Consultant. (iii) The policy shall stipulate that this insurance will operate as primary insurance for work performed by Consultant and its sub—contractors, and that any other insurance or self insurance maintained by City or other named insureds shall be excess and non-contributory. d. Professional Liability Insurance. Consultant shall carry professional liability insurance appropriate to Consultant’s profession in the minimum amount of One Million Dollars ($1,000,000). Architects and engineers’ coverage is to be endorsed to include contractual liability. e. Qualifications of Insurer. The insurance shall be provided by an acceptable insurance provider, as determined by City, which satisfies all of the following minimum requirements: (i) An insurance carrier admitted to do business in California and maintaining an agent for service of process within this State; and, ‘ (ii) An insurance carrier with a current AM. Best Rating of AzVII or better (except for workers’ compensation provided through the California State Compensation Fund). f. Certificate of Insurance. Consultant shall complete and file with the City prior to engaging in any operation or activity set forth in this Agreement, certificates of insurance evidencing coverage as set forth above and which shall provide that no cancellation or expiration by the insurance company will be made during the term of this Agreement, without thirty (30) days written notice to City prior to the effective date of such cancellation—including cancellation for X:\Agreemcnts\£ngineering\2024\PSA - Provost & Pritchard Re Quarterly Groundwater Reportingdocx 5 nonpayment of premium. In addition to any other remedies City may have, City reserves the right to withhold payment if Consultant’s insurance policies are not current. 1 l. PREVAILING WAGES. A. Labor Code Compliance. If the work performed under this Agreement falls within Labor Code Section l720(a)(1) definition of a “public works” the Consultant agrees to comply with all of the applicable provisions of the Labor Code including, those provisions requiring the payment of not less than the general prevailing rate of wages. The Consultant further agrees to the penalties and forfeitures provided in said Code in the event a violation of any of the provisions occurs in the execution of this Agreement. B. These wage rate determinations are made a-Specific part of this Agreement by reference pursuant to Labor Code Section 1773.2. General Prevailing Wage Rate Determinations may be obtained from the Department of Industrial Relations Internet site at ht_tp://www.dir.ca.gov/. C. After award of the Agreement, and prior to commencing work, all applicable General Prevailing Wage Rate Determinations, if applicable, are to be obtained by the Consultant from the Department of Industrial Relations. Theses wage rate determinations are to be posted by the Consultant at the job site in accordance with Section 1773.2 of the California Labor Code. D. Consultant agrees to include prevailing wage requirements, if applicable, in all subcontracts when the work to be performed by the subcontractor under this Agreement is a “public works” as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771. 12. ASSIGNABILITY OF AGREEMENT. It is understood and agreed that this Agreement contemplates personal performance by the Consultant and is based upon a determination of its unique personal competence and experience and upon its specialized personal knowledge. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of the City. 13. TERMINATION FOR CONVENIENCE OF CITY. The City may terminate this Agreement any time by mailing a notice in writing to Consultant that the Agreement is terminated. Said Agreement shall then be deemed terminated, X:\Agreements\Bngineering\2024\PSA - Provost & Pritchard Re Quarterly Groundwater Reportingdocx 6 and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the phase of work actually completed, based on a pro rata portion of the compensation for said phase satisfactorily completed at the time the notice of termination is received. 14. CONFORMANCE TO APPLICABLE LAWS. Consultant shall comply with its standard of care regarding all applicable Federal, State, and municipal laws, rules and ordinances. No discrimination shall be made by Consultant in the employment of persons to work under this contract because of race, color, national origin, ancestry, disability, sex or religion of such person. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. 1101 et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any agency or instrumentality of the federal or state government, including the courts, impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by the City in connection therewith. 15. WAIVER. In the event that either City or Consultant shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, Whether of the same or any other covenant, condition or obligation. Waiver shall not be deemed effective until and unless signed by the waiving party. 16. INCONSISTENT OR CONFLICTING TERMS 1N AGREEMENT AND EXHIBITS. In the event of any contradiction or inconsistency between any attached document(s) or exhibit(s) incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the City are not binding upon the City unless specifically agreed to in writing, and initialed by the authorized City representative, as to each additional contractual term or condition.
X:\Agreements\Engineering\2024\PSA - Provost 8: Pritchard Re Quarterly Groundwater Reportingdocx 7 l7. AMBIGUITIES. This Agreement has been negotiated at arms’ length between persons knowledgeable in the matters dealt with herein. Accordingly, any rule of law, including, but not limited to, Section 1654 of the Civil Code of California, or any other statutes, legal decisions, or common-law principles of similar effect, that would require interpretation of any ambiguities in this Agreement against the party that drafted this Agreement is of no application and is hereby expressly waived. 18. VENUE. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this agreement shall be held exclusively in a state court in the County of Merced. l9. AMENDMENT. This Agreement shall not be amended, modified, or otherwise changed unless in writing and signed by both parties hereto. 20. INTEGRATION. This Agreement constitutes the entire understanding and agreement of the parties and supersedes all previous and/or contemporaneous understanding or agreement between the parties with respect to all or any part of the subject matter hereof. 21. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of the parties hereto warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of their entity and has/have the authority to bind their party to the performance of its obligations hereunder. 22. COUNTERPARTS. This Agreement may be executed in one or more counterparts with each counterpart being deemed an original. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterparts executed by the other parties hereto are in the physical possession of the party or parties seeking enforcement thereof. IN WITNESS WI-IEREOF, the parties have caused this Agreement to be executed on the date first above written.
X:\Agreements\Engineering\2024\PSA - Provost & Pritchard Re Quarterly Gromdwater Reportingdocx 8 CITY OF MERCED A California Charter Municipal Corporation BY: D. Scott McBride, City Manager ATTEST: D. SCOTT MCBRIDE, CITY CLERK BY: Assistant/Deputy City Clerk
APPROVED AS TO FORM: CRAIG J. CORNWELL, CITY ATTORNEY
BYE/fl @- 4.1 a “4% Z/Q/ZOJ?’ ' mey Date
ACCOUNT DATA: M. VENUS RODRIGUEZ, FINANCE OFFICER
BY: Verified by Finance Officer
X:\Agreements\Engineerhg\2024\PSA - Provost & Pritchard Re Quarterly Groundwater Reporting.docx 9
CONSULTANT
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(Typed Name) Its: 5 ,3 A; ; mg Qggggkt‘a/LS. (Title)
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(Typed Name) Its: (Title) Taxpayer ID. No. 0‘ L, U 9 7 0 7 5’ ADDRESS: 355 3.3421; Ave. C\0u§5 CIA, $3621] TELEPHONE: ( 654) ifli~2700 FAX: BMW 901M X:\Agreemems\Enginecring\2024\PSA - Provost & Pritchard Re Quarterly Groundwater Reporfingdocx 10 PROVOST&PRITCHARD DDNSUL'HNG GROUP 455 w Fir Ave - Clovis, CA 93611 - (559) 449-2700 www.provnstandpritdard.com May 6, 2024 Mike Wegley, PE, Interim City Engineer City of Merced 678 w 18th St Merced, CA 95340 SUBJECT: Fee Estimate For Semi Annual Ground Water Monitoring Reports for the Fourth Quarter 2024 and the Second Quarter 2025 for PCE Project including 1-Hour R Street Site, Parkway, Sunshine, Bel Air, Simpson's, and Merced Laundry Dry Cleaners, City of Merced Dear Mr. Wegley, At your request, Provost & Prichard Consulting Group (P&P) is providing you with our cost estimate to provide continuing groundwater reporting for the ”PCE project” (Project). The Regional Water Quality Control Board has recently concurred with the City request to reduce groundwater monitoring to Semi-annual from quarterly. As you indicated, this contract would be for a time period covering the Fourth (annual report) Quarter 2024 and the Second Quarter 2025. The reporting will include the data from the five dry cleaners’ sites currently being monitored by the City for the Project. Modifications to reporting contract scope have been incorporated several times to reduce the total number of wells sampled as groundwater levels drop and RWQCB requests for modified reporting, since 2007 The City has designated specific wells for each of these sites. The City has indicated sampling up to 75 groundwater monitoring wells for this contract period under this program. Each well is monitored for depth to groundwater for each sampling event. Since the beginning of the Project several modifications have been incorporated into the reporting contract in response to comments from the Regional Water Quality Control Board (RWQCB) for additional groundwater mapping, and increased soil vapor extraction systems and air sparging data for one operating system at the former Parkway cleaners and a second at the at former Sunshine cleaners. The fee estimate is intended to include the preparation of the required and anticipated reports during the contract period. This fee estimate includes the preparation of one (1) semiannual and one annual'report, following our receipt of laboratory data from the City contracted lab in accordance with RWQCB requests as approved by the City. SCOPE OF WORK P&P will prepare two groundwater monitoring reports in accordance with the City’s directions, the City’s approval of RWQCB requests and generally accepted standards for such reporting. The 2024/2025 reporting will build on the data and format of previous reporting and provide updated graphs, tables and maps for review and consideration by the RWQCB, the court and the City. The Fourth Quarter report will double as the annual report and will include additional sections and data interpretations based on the previous year’ 5 data for both groundwater trends and remedial efforts. \bpeng.com\pzdau\clients\Mereed_City of-1511\C”Ity Contract and PmoasalsVOlLZOZSVOZd-OSOS PCE Reporting Proposaldocx Engineering structural Geostructural Surveying Planning Environmental GIS Construction Services Hydrogeology Consulting Clovis - Visaiio - Bakersfield - Modesto - Los Bones - Chico - Sacramento - Sonora ' San Luis Oblspo - Boise. ID
EXHIBIT A
Cltvof Merced May 6. 2024 PCE Reporting 2024-2025 Page 2 of 3 Job No.: 1511-23002 Seasonal fluctuations of water levels and the effect (if any) on PCE concentrations, plume movement and the results of the previous six month’s or annual remedial activities (PCE removal or destruction rates) with project totals will be discussed. ASSUMPTIONS AND ESTIMATED FEE P&P will continue to upload the lab data in EDF format provided by the contract laboratory to Geotracker, as well as the quarterly report. P&P will invoice for our service on a time and material basis not to exceed the estimated fee, without prior written approval. The invoicing will occur monthly for the level of effort expended during the billing cycle. Fee will be based on P&Ps 2024 Fee Schedule (attached). P&P will perform the scope of work discussed herein for an estimated fee of $38,000. FEE ESTIMATE Two Semi-Annual Reports $38,000 TOTAL CONTRACT $38,000 LIM IT ATIONS P&P offers various levels of investigative, engineering and design services to suit the varying needs of our Clients. Although risk can never be eliminated, more detailed and extensive investigations yield more information, which help understand and manage the level of risk. Since detailed investigation and analysis involves greater expenses, our Clients assist with determining levels of services that will provide adequate information for their purposes at acceptable levels of risk. Acceptance of this proposal indicates the City of Merced has reviewed the scope of work and determined you do not need or want a greater level of services than that being proposed. Any exception should be noted and may result in high fees. Regulations and professional standards applicable to P&P services are continually evolving. Techniques are, by necessity, often new and relatively untried. Different professionals may reasonably adopt different approaches to similar problems. Therefore, no warranty or guarantee, express or implied, will be included in P&P’s scope of services. AUTHORIZATION If there is a need for any change in the scope of services described in this fee estimate, please call us immediately. Changes may require revision of the proposed fee that will be communicated to you. All information gathered during this project is considered confidential and will be released only upon written authorization of the City of Merced or as required by law. We appreciate the opportunity to submit this fee estimate and look forward to working with you on this project. If you have any questions or need additional information, please contact Dave or Stephanie in our Clovis Office at (559) 449-2700. \\ppeng.oom\pzdata\clients\Merced_City of-1511\City Contract and ProposalMDZfl-Zozsuou-OSOS PCE Reporting Proms-Inna:
City of Merced May 6, 2024 PCE Reponlns 2024-2025 Pay 3 of 3 Job No.: 1511-23-002 Sincerely, Provost and Pritchard Consulting Group
Stephanie Gillaspy, EIT 5 David W. Norman Principal Environmental Specialist Director of Operat' ns DWN:SEG \\ppeng.oom\pzdata\cflents\Memed_cny of—1511\Cltv Contract and Proposals\2024-2025\2024~0506 PCE mooning Proposaldoo:
PROVOST&PR|TC HARD CONSULTING GROUP STANDARD FEE SCHEDULE - mm mm mwuemsadespmioufly Mimmmmudflnmm. mmammubwmmmmmshmm. W m ”:1m 3 115.00 - 8 143.00 ”WWW s 136.00 - 5 100.00 SmiurEnoimar 5 114.00 - 5 210.00 PulleipalEnglnoer 5 220.00 - S 25000 mmmm s 130.00 - 5 1&00 WWWMI’ 5 174.00 - 3 210.00 PflndpalsrucmralEngimcr s 220.00 - 5 260.00 mum: AuidamSpaaia fisl 3 05.00 - 0 115.00 “0001050861001 5 120.00 - S 15000 Mama 5 157.00 - 5 105.00 mmsm 8 205.00 - 5 255.00 humans“ 5 06.00 - s 111.00 AssociatlBinlogim s 110.00 - 5 143.00 800019511108! 5 150.00 - 3 11200 WEWI 5 1fl.00 - 5 220.00 WGINWWI 8 105.1!) - 5 130.00 ”WWW” 8 131.00 - 5 105.00 SIMMOQIIWWII 5 170.00 ~ 5 MW mmwmdmmu s 210.00 - s 250.00 PrlndpalTunnolingConmnl 0 245.00 - 5 275.00 BMW AssimPlonnsr 5 97.00 - 5 117.00 Assodllmor 3 124.1!) - 5 145.00 5010mm 5 152.00 - 5 100.00 Principal Pimnur 5 100.00 - s 210.00 WEE AsslslmtmnieiIn 5 05.00 - 5 102.00 WTmm 5 100.00 - 5 132.1” MorTacMidan 5 130.00 - 8 100.00 mm Amacmmmmm 8 134.00 - s 154.00 wcmflnminanlw 5 101.00 - S 1&1” Pdmlpalcmumw 5 10500 - 8 22500 01.1a InspectoflPW) 0 165.00 . 3 100.00 Cummw-OTO’W) s 200.00 - s 231.00 WEE Wsmmmm 5 75.00 - 5 05.00 mmlrfim 5 08.00 5 114.00 wmwwmr 5 122.00 - 5 210.00 Imam 5 70.00 - 0 35.00 mm WW 8 110.00 - 8 140.00 LlanudSurveyor s 160.00 - 8 200.00 mm 1 M8! Survey CNN 5 195.00 5 235.00 2ManSuNByCIBw 8 305.00 5 035.00 (FHdWWkMWWWHWflWMWMHqWfl) _ ‘ m1mmm1viuwn mil III!)
M IRS VIII- + 15% Outside Consultanu 0051 + 15% Dine! Cast: cost 4* 1516 (1) Pmummgammmbrs-naWM M01000. Mm. Fm.Tu|ra.lfingl,andKln0MII-.0fllrmnqm (2) WMCWSUVMWMWWMWmuWMmm-umm Enema! Us!