City of Merced
MERCED
Request for Bids
PORTABLE TRUCK SCALE
For documents, questions, bid due date, and bid submission visit:
Cityofmerced.org/business-services/bid-opportunities
Portable Truck Scale Bid
Overview, Qualifications, Definitions
Overview of Requirements
City is seeking bids for one PORTABLE TRUCK SCALE per Exhibit A - Specifications as listed in the Bid Line Items.
lI. Bidder Qualifications
A. Bidders must be an authorized dealer for the specified equipment capable of selling, delivering, and servicing the items as specified in Exhibit A Bidders must submit the Specifications Compliance Certification (see attached Required Forms) with their Bids indicating the manufacturer, model, trim (i applicable), and model year of proposed equipment. Failure to provide thi certification form will eliminate the bidder from further consideration.
III. Definitions, Acronyms, and Abbreviations
A. Bid Documents = City documents, forms, exhibits, etc. attached to eBid.
B. Bidder = the prospective or actual bidder, but not awarded C. City = City of Merced.
D. Contractor = the awarded bidder.
E. CR = City Representative.
F. Bid = Bid submitted by bidders via mail or in person.
G. RFB = Request for Bids: City-provided electronic documents/postings. (CONTINUED ON NEXT PAGE)
City of Merced Equipment Bids 1
Portable Truck Scale Bid
Exhibit A: Specifications
L. Specifications
A. General
SUBSTITUTIONS and ALTERNATES are NOT acceptable unless City has stated otherwise in the Specifications.
2. Do NOT include additional optional equipment or packages unless it is required by the manufacturer's standards to conform to our specifications.
Bid Line Items
One (1) fully self-contained portable truck scale 70 ft x 11 ft with 100,000 Ibs. weighing capacity.
2. The unit will be designed and installed for operation with minimal staffing.
The software included will allow for programming of vehicle numbering and tare weights for specific vehicles. Fully loaded vehicles can enter their vehicle identification which will generate delivered product weight on a weight tag for record keeping purposes.
Unit to be manufactured with 3/8" tread decking.
4. Unit to be equipped with 77,000 stainless digital cells and desktop indicator.
Unit to be equipped with a sight rail of single pipe construction 8" off deck height painted safety yellow for visibility.
6. Unit to be equipped with portable ramps 20 ft. X 11 ft. for entry and exit.
The steel ramps will be designed specifically for the unit with direction attachment to the frame end bulkhead.
Unit to be equipped with all required software, printers, cables, and digital display screen for operation.
9. Unit to be installed by the vendor and shall include labor, freight, and crane rental fees if applicable.
10. The City of Merced will provide a level and firm packed gravel surface for placement as well as the 110v power run to designated installation site.
City of Merced Equipment Bids 2
Portable Truck Scale Bid
MAIL SEALED BIDS TO: CITY OF MERCED PARCEL POST OR HAND 678W 18th St Merced CA PURCHASING DEPARTMENT DELIVER BIDS TO 95340 2525 "O" ST MERCED CA
[email protected] 95340
BID FORM
QUOTE HEREON YOUR LOWEST PRICE F.O.B. MERCED (INCLUDING BUT NOT LIMITED TO DISCOUNTS, REBATES
REGISTRATION AND OTHER FEES IN UNIT PRICE) FOR THE FOLLOWING EQUIPMENT, MATERIALS, SUPPLIES OF SERVICES. NO ALLOWANCE FOR FREIGHT, CARTAGE, PACKING, OR POSTAGE UNLESS SPECIFIED ON THIS BID. WHERE BRAND OR MAKE IS SPECIFIED, SIMILAR OR EQUAL WILL BE CONSIDERED.
SEALED BIDS DUE: DEPT: Land Application
Tuesday, August 20th, 2024 at 2:00 P.M. REQUISITION NO: 08202024
QTY UOM DESCRIPTION PRICING
1 Each Fully self-contained portable truck scale 70'x11' with 100,000 Ibs. UNIT PRICE | $178,690.00 weighing capacity per specifications in Exhibit A & any addenda.
Notice: Submit one original bid and one copy
SALES TAX $12,902.59
(8.25%)
TOTAL $191,592.59
AMOUNT
* BID OPENING WILL BE HELD IN THE PURCHASING OFFICE CONFERENCE ROOM AT 2525 "O" STREET, MERCED, CA* We have stated hereon the prices at which we will furnish and deliver the equipment, COMPANY: Quality Scales Unlimited materials, supplies or services as specified above. BY: Chris Devlin TITLE: Technical Inside Sales
Delivery and installation will be made in 120 _days after receipt of order SIGNATURE: I / (A.R.O.), except as otherwise indicated.
DATE: 19 August 2024
PHONE: (925) 634-8068
Note: City reserves the right to reject any and or all bids, split the bid award, or to EMAIL: [email protected] accept the bid that best serves the public purpose, even though it may not be the PAYMENT TERMS: 30% Deposit w/ Remainder Net 30 lowest.
NOTICE
ALL BIDS MUST BE SIGNEI
End of Exhibit A
City of Merced Equipment Bids 3
Portable Truck Scale Bid
Exhibit B: Pricing
Quantities
A. The quantities are firm fixed quantities for this bid.
B. City may purchase additional units at the same bid prices for up to one year at same price based on model availability and the exact same configuration as in Exhibit A- Specifications.
II. Pricing
A. Pricing Terms
Unit Price: includes everything, including but not limited to transportation, delivery, offloading; registering units with DMV; providing exempt status license plates; includes all preparation, documentation, and transfer charges; includes environmental and disposal fees; no other costs will be considered.
2. Discounts: all applicable discounts must be factored into the unit price.
3. Fixed Unit Prices: prices are fixed through the delivery period for all units.
4. Government-Mandated Taxes and Fees: must be included in unit prices.
CA Tire fee: is the per tire fee that the State of California assess, which is subject to change. This amount is included in the Bid as a fixed cost.
6. Sales Tax: City will add the appropriate sales tax to each order.
Disallowed Costs
Business Permits, Licenses and Fees: obtain, at Contractor's sole expense, all permits and licenses required in connection with providing the required units and in Contractor's name.
Additional charges: not allowed, no fuel surcharges, no mileage rates.
Bid Results Price Sheet
The award bidder's Bid Form, as accepted by the City, will be incorporated as part of Exhibit B.
END OF EXHIBIT B
City of Merced Equipment Bids 4
Portable Truck Scale Bid
Bid Terms and Conditions
Specifications are intended to describe the specific type, size and quality of equipment which will best meet the demands of the City. They are not intended to favor any one brand or make.
The mention herein of any name of equipment or material merely serves to specify the quality or general type required.
Machines or equipment must comply with current state and federal regulations.
All materials and auxiliary equipment shall conform to the size, quality, and quantity shown in the specifications. They shall be from new stock, delivered in good condition. No damaged items will be accepted.
City reserves the right to reject any or all bids and to waive informalities and minor irregularities.
The City reserves the right to determine which is the best bid considering price, quality, warrant and delivery within specified time limit, as well as any other criteria set forth in the bid Delivery time being of essence in the award of this purchase, all bids must specify delivery date on which the items) will be delivered. Supplier shall supply the goods and or perform the services, with the schedule and term, as specified herein. Time is of the essence. All items shall be delivered "free on board (F.O.B.) destination" to the location specified herein, full freight pre-paid except for special or expedited orders, which shall be agreed upon prior to shipment.
Successful bidder shall furnish the City's purchasing supervisor with all technical information on items listed in the specifications of the bid.
Price bid shall be the maximum prices paid by the City of Merced. Price quoted shall include taxes. The City is exempt from all Federal Excise Taxes.
Price shall include license, registration, tire, and any other relevant fees. Bidder agrees to register all vehicles with the California Department of Motor Vehicles (DMV) prior to delivery.
All invoices and correspondence shall show the number of the contract or purchase order issued to the bidder awarded.
If Bidder submits a bid for alternate items, Bidder shall fill out additional bid sheets, fully explaining the differences and any perceived advantages of said items.
Bidder's security in the form of a bid bond, certified or cashier's check issued by a responsible bank or banker of the State of California in the amount of 10% of the total net amount of the bid, and payable to the City of Merced must be attached to the bid proposal only when required.
Bidders shall be entitled to return of bid security; however, a successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten (10) calendar days after the notice of award of contract, unless the City is responsible for the delay. City Council, on refusal or failure of the successful bidder to execute the contract, may award it to the next lowest responsible bidder, the amount of the lowest bidder's security shall be applied to the contract price differential between the lowest bid and the second lowest bid. Surplus, if any, shall be returned to the lowest bidder.
Conflict of Interest: Bidder certifies that no City officer, employee, or authorized representative has any financial interest in the business of the bidder and that no person associated with the bidder has any interest, direct or indirect, which could conflict with this bid. The bidder is familiar with the provisions of California Government Code section 87100, et seq., and certifies that it does not know of any facts which would violate these laws. Bidder will promptly advise City if a conflict arises.
City of Merced Equipment Bids 5