City Council/Public Finance and Economic Development Authority/Parking Authority
December 2, 2024

Subrecipient Agreement between
The City of Merced and
Sierra Saving Grace Homeless Project
For
The City of Merced
Community Development Block Grant
Emergency Assistance/Subsistence Payments Program
THIS AGREEMENT, entered this
WHEREAS, the Grantee applied for and received funding from the United States Department of Housing and Urban Development ("HUD) under Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-383, under the Community Development Block Grant ("CDBG") program administered by HUD (Grant No. B-24-MC-06-0044; (14.218-Entitlement Grant), with a Federal Award Date of _; and,
WHEREAS, Grantee adopted a Five-Year Consolidated Plan on November 16, 2020, which identifies several populations, including extremely low- and low-income households, homeless person, seniors and frail elderly, youth, and persons with disabilities as those in most need, and identifies projects for increased public services to area nonprofit agencies, particularly those programs that provide services for the homeless, youth, and seniors and those that promote and/or create fair and affordable housing, especially targeting extremely low- and low-income households, as essential to the community; and, WHEREAS, in response to the City's Notices of Funding Availability published in the Merced Sun-Star and Merced County Times newspapers to solicit public service proposals for 2024 Program Year CDBG assistance, Grantee received an application from Subrecipient proposing to operate, with 2024 CDBG funds, an Emergency Assistance (Subsistence Payments) program targeting individuals and families at imminent risk of becoming homeless and those currently experiencing homelessness by providing short- term assistance (maximum of three consecutive months) in the form of arrears, rental, and/or deposit assistance to those within the City of Merced city limits; and, WHEREAS, on August 5, 2024, the City approved an allocation of $60,000 of its Community Development Block Grant funding ("CDBG"), through the Program Year 2024 Annual Action Plan, to provide funding for an Emergency Assistance/Subsistence Payments program; and,

WHEREAS, use of CDBG Funds for operation of an Emergency Subsistence Payments Program benefitting individuals and families who are homeless or at immediate risk of homelessness meets the Goals and Policies found in Chapter 9 (Housing Element) of the Merced Vision 2030 General Plan; and,
WHEREAS, Emergency Subsistence payments as one-time or short-term (no more than three consecutive months) emergency grant payments to a provider on behalf of individuals or families, generally for the purpose of preventing homelessness, including gas and electric utility payments to prevent cutoff of service and rent/mortgage payments to prevent loss of housing, is an eligible "Public Service" for the use of CDBG funds, pursuant to the exclusions provided in 24 CFR, Section 570.207(b)(4).

WHEREAS, Public Services are defined by 24 CFR 570.201(e) as allowing for the provision of services (including labor, supplies, and materials) including but not limited to those concerned with employment, crime prevention, childcare, health, drug abuse, education, fair housing counseling, energy conservation, welfare, homebuyer down payment assistance, or recreational needs; and,
WHEREAS, there is a need by low- to moderate-income (LMI) City residents for short-term emergency rental, mortgage, and utility assistance eligible under Subsistence Payments programs; therefore, this Program serves to commission the Subrecipient to assist LMI residents in danger of eviction due to arrears of rent payments, of foreclosure due to arrears of principle/interest of mortgage home loans, and of shutoff and resulting eviction due to arrears of gas and electric utilities (hereafter collectively referred to as "Program"); and,
WHEREAS, Grantee has determined, and Subrecipient certifies, that the provision and operation of an Emergency Subsistence Payments program pursuant to this Agreement furthers the needs of the City as well as the policy and intent of the City's CDBG Program's goals and objectives as identified in the City's 2020-2024 Consolidated Plan and 2024 Annual Action Plan; and,
WHEREAS, Subrecipient represents that it has the necessary experience, expertise, qualifications, and willingness to implement this program, and provide these services pursuant to terms and conditions of this Agreement and in a manner satisfactory to Grantee; and,
WHEREAS, Subrecipient shall comply with CDBG regulations included in, 24 CFR Part 570, as well as other relevant Rules and Regulations governing the use of Federal funds, including, but not limited to 2 CFR Part 200; and,

WHEREAS, Subrecipient is a Non-Profit Organization exempt from Federal income tax under Internal Revenue Code (IRC) Section 501(c)(3) and will deliver services from Subrecipient's primary business address of 544 W. 20th Street, Merced, California 95340, and EIN: 27-4663143, and DUNS No. 969818736; and, WHEREAS, the purpose of this Agreement is to set forth the responsibilities of the Grantee and Subrecipient in accomplishing the objectives of the HUD CDBG as set forth in the Housing and Community Development Act of 1974. The CDBG program and funds related thereto are referred to from time to time as the "CDBG Program" or "CDBG Funds"; and,
WHEREAS, Grantee agrees to engage the services of Subrecipient, and Subrecipient agrees to perform the services for Grantee hereinafter described, for the compensation, during the term, and otherwise subject to the covenants and conditions hereinafter set forth.

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, the parties hereto agree as follows:

I. SCOPE OF SERVICE
A. Activities
General Statement: The Subrecipient will be responsible for administering and providing a CDBG Emergency Subsistence Payments Program ("Program") spanning the 2024 Program Year in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds. The program will be operated within the City limits of Merced and will provide one-time or short-term (maximum of three consecutive months) assistance to a minimum of 15 households at imminent risk of homelessness due to unforeseen circumstances, such as job loss or other temporary hardship. The program will also, through provision of rental deposit assistance to reestablish housing, assist those who were evicted and are currently experiencing homelessness due to a documentable temporary loss of income and resulting inability to pay rents due.

Such program implementation will include, but not be limited to, the activities eligible under the CDBG program described in this Section.

1. Program Delivery:

The CDBG Allocation of $60,000 referenced herein above, shall be directed toward the following deliverable:

Activity #1: Emergency Subsistence Payments for arrears and current- month rent, mortgage, and/or gas/electric utilities -
Subrecipient must utilize the funds in accordance with the applicable CDBG funding regulations, requirements, and
general activity delivery for the Program. Eligible
reimbursements include payments made to a provider for a household's past due and current gas/electric utilities, rental housing fees, and/or mortgage loan payments (principal and interest only; not including the escrow portion of the mortgage payment).

For utility payments, Subrecipient is to use the statement date to determine the month of assistance, and for rent and mortgage housing payments, the month it is due.

Assistance is allowed for up to three consecutive months per client/household from the date of the first payment, including skipped months. The first payment may include all arrears to date and restore the household's accounts) to current status.

The start of the period of three consecutive months of program assistance is related to when payments are made from the CDBG funds provided, not the date of arrearages. As such, the three-month period begins when the first payment is made to the provider (landlord/management company, mortgagee, or utility provider), not when the arrearage(s) began. The first month's payment shall prioritize the complete payment of electric/gas utility, rent, and/or mortgage loan arrearage(s) which cause the household to need emergency assistance. To effectively assist each household, arrearages should be completely paid, with the goal to stabilize their temporary financial crisis and rectify the immediate risk of homelessness.

Thereafter, if the participant needs further stabilization while resolving their temporary financial situation, subrecipient may then assist the resident with additional payments to the provider up to the end of the consecutive three-month maximum period of assistance. If the second month is skipped, the household

may be assisted on or during the third month, but no further (maximum of three consecutive months).

Grant assistance is not income and shall not be disbursed directly to the client; provider shall be paid directly on behalf of the client. Proper, thorough backup documentation,
including proof of payment received by the provider, for all requested reimbursements and amounts shall be provided, and accuracy of all calculations shall be ensured before submittal of all invoices.

Activity #2: One-time Emergency Rehousing Deposit Assistance - Subrecipient must utilize the funds in accordance with the applicable CDBG funding regulations, requirements, and
general activity delivery for the Program. Eligible
reimbursements include one-time security deposits, other necessary move-in fees, and payments of first-month rental fees required to re-establish housing for clients who have recently lost their housing as a result of a documentable and temporary loss of income (or other temporary and
unpreventable reason of an emergency nature on a case-by-case basis) as the reason for non-payment that led to the loss of housing. Such clients shall have re-established sufficient income to pay future rents (or have financially recovered from other emergency circumstances) in order to be assisted.

Grant assistance is not income and shall not be disbursed directly to the client; rather, a provider (agent/landlord/owner) shall be paid directly on behalf of the client. Proper, thorough backup documentation, including proof of payment received by the provider and reason for need, • for all requested
reimbursements and amounts shall be provided, and accuracy of all calculations shall be ensured before submittal of all invoices.

Activity #3: Direct Administration Costs - For allowable direct administrative funds utilized up to the 10% maximum, proper and thorough backup documentation for all requested
reimbursements shall be provided, including an explanation of how the cost directly relates to other activities in this Section.

Accuracy of all calculations shall be ensured before invoice

submittal. Subrecipient may choose to waive all or part of this activity in favor of dedicating more funds to serving residents.

Activity #4: Statistical and Income Eligibility Recordkeeping - Subrecipient shall submit required documentation, which includes
identifying client income category qualifications as a
percentage of Area Median Income (AMI), ethnicity and racial group, gender, head of household, and other information HUD requires for the "Public Service" accomplishment reporting.

This reporting shall be performed quarterly and at year-end.

2. Services Provided:

Services to be provided with this Agreement by the Subrecipient as subparts of the above main activities shall include the following:
a. Emergency Rental Assistance - Arrange for the payment directly to housing providers (agents/landlords/owners) of arrears and/or current rent amounts and related fees that very low- to moderate-income individuals or families are unable to pay, in whole or in part, due to documentable job loss and/or other unforeseen income-impacting hardship or circumstance in order to avoid loss of housing/eviction.

Emergency rental payments shall only be dispersed on behalf of a renter when other Federal or other financial sources are not available for the same purpose, or to fill the gap of unmet need in combination with other funding sources, to avoid duplication of benefits.
b. Emergency Mortgage Assistance - Arrange for the payment directly to mortgage holders ("mortgagee" or "lender"), for the current and/or past due principal and interest on home mortgage loans that the mortgager (homeowner) is unable to pay, in part or in whole, due to documentable job loss and/or other unforeseen income-impacting hardship or circumstance, in order to avoid loss of housing through foreclosure.

Funds shall not be used to pay escrow impound fees - for example, monthly portions of homeowners' insurance and property taxes that may be included in the homeowner's typical monthly payment.

Emergency mortgage payments shall only be paid to lenders on behalf of the homeowner, not directly to the homeowner, over a maximum period of up to three consecutive months of principal and interest payments. Emergency mortgage payments shall only be dispersed on behalf of the mortgager when other Federal or other financial sources are not available to the mortgager for the same purpose, or to fill the

gap of unmet need in combination with and secondary to other funding sources, to avoid duplication of benefits.
c. Emergency Utility Assistance - Arrange for the payment directly to local gas and electric utility service providers ("utility providers") of current and/or arrears monthly gas and/or electric utility service bills and related charges (i.e., charges to reconnect service after shut-off for non-payment) that a tenant or homeowner ("account holder") are unable to pay, in part or in whole, due to documentable job loss or other unforeseen income-impacting hardship or circumstance, in order to avoid loss of electricity and propane/natural gas for
cooking/cooling/heating/sanitation. Emergency utility payments shall only be paid to utility providers on behalf of an account holder for their primary residence over a maximum period of up to three consecutive months per household, less any amount paid to utility provider to reconnect the service(s). Emergency utility payments shall only be disbursed on behalf of the account holder when other Federal or other financial sources are not available for the same purpose, or to fill the gap of unmet need in combination with other funding sources, to avoid duplication of benefits.
d. Emergency Rehousing Deposit Assistance - Arrange for the provision of safe housing for homeless individuals and families, including payment of security deposit and all related move-in fees required to be paid directly to the housing provider (agent/landlord/owner) in order to for the individual/family to re-establish stable housing. Such emergency rehousing deposit assistance shall only be disbursed on behalf of a renter/household when other Federal or other financial sources have not been applied for and are not available for the same purpose, to avoid duplication of services.
e. Data Collection - Complete demographic, income, and other HUD- required statistical information on each client in the household served will be collected for subsequent reporting purposes and to ensure that the primary beneficiaries of funding are low- to moderate-income individuals and households.

B. National Objectives
All activities funded with CDBG funds must meet at least one of the following CDBG program National Objectives:

(1) Activities benefitting low- and moderate-income persons; or, (2) Activities which aid in the prevention or elimination of slums or blight; oI,
(3) Activities designed to meet community development needs having a particular urgency.

The Subrecipient certifies that the Program activities that will be carried out under this Agreement will meet the primary National Objective to benefit low- and moderate-income persons, under the criteria of Low/Mod Limited Clientele activity listed at 24 CFR 570.208(a)(2)(i)(C), in that the activity is limited exclusively to low- and moderate-income persons, demonstrated by requiring information on family/household size and household income (income certification), so that it is evident that the clientele are persons whose family income does not exceed the current low- and moderate-income limit (not more than 80% of AMI). As such, the Program will focus its services on those who need the assistance the most in the community.

In meeting this objective, all clients participating in the Program will provide information of family household size and provide source documentation of total household income eligibility using income tax returns, paycheck stubs, public assistance documentation, and any other proof of income.

Though some of the clientele served with this Program may also qualify under the 570.208(a)(2)(i)(A) "presumed benefit" test for this National Objective (those who are generally presumed to be principally low and moderate income under one or more of the following categories: abused children, battered spouses, elderly persons, severely disabled adults, homeless persons, illiterate persons, persons living with AIDS, or migrant farm workers), mixing of LMC benefit categories shall not occur within the same Program, per HUD.

Therefore, all clients served shall be screened for income eligibility as described above.

C. Performance Measurement
The purpose of measuring the proposed activities is to gather information that determines how well programs and activities are meeting established needs and goals. The defining program objectives should closely mirror the statutory objective of each program, broadly framed to capture the community impacts of a program's activities. Further defining each program into expected outcomes helps further refine the objective and is designed to capture the nature of the change or the expected result of the objective the program seeks to achieve.

For this program, HUD's Outcome Performance Measurement System will measure the following objectives, outcomes, and indicators:

1. Objective: Objectives are framed broadly to capture the range of community impacts that occur as a result of program activities. This Program shall meet the following objective measurement:
• Creating Suitable Living Environments: this objective relates to activities designed to benefit LMI communities, families, or individuals by addressing issues in their living environment.

2. Outcome: Program outcomes further define activity objectives and are designed to capture the nature of the change, or the expected result of the objective, that the Program is expected to achieve. Outcomes correspond to the type of change that the City is expecting. This Program shall meet the following outcome measurement:
• Availability/Accessibility: applies to activities that make services, infrastructure, public services, housing, or shelter available or accessible to LMI people, including people with disabilities.

Accessibility does not refer only to physical barriers, but also to making the basics of daily living available and accessible to LMI people where they live.

3. Indicators: There are four common indicators that are relevant for most activities. The Subrecipient shall report on these data elements for all program activities, as they apply to this Program:
• Amount of money leveraged from other Federal, State, local, and private sources, per activity.
• Number of persons and households assisted.
• Income levels of persons or households by: 0-30 percent, 31-50 percent, or 51-80 percent of area median income.
• Race, ethnicity, or disability data for activities is required when the activity is specifically undertaken to directly benefit persons or households.

Additionally, the following data shall be collected and reported:
• Important demographic data on the local homeless and LMI population will be recorded and reported. The Subrecipient will use the Homeless

Management Information System (HMIS) and Coordinated Entry System (CES), as well as in-house assessment and verification tools to capture and record participant information.
• Homeless Prevention: the number of households that received emergency financial assistance to prevent homelessness. • Data on household size and income of each person receiving the benefit.
• Number of persons that have been assisted with new or improved access to a service.

The Subrecipient shall set attainable goals showing the number of individuals to be served and the expected success rate. A final report showing the goals created by subrecipient shall be submitted at year-end and shall include the outcome of the program including challenges, successes, and the reasons for not attaining set goals, if applicable.

D. Expected Levels of Accomplishment
Subrecipient is expected to meet the following anticipated outcomes:
• Provide emergency utility arrears, rental, mortgage, and rental deposit assistance to a minimum of 15 at-risk LMI and/or homeless households. • If needed, use the provided funds for necessary direct administrative costs related to this program (limited to 10%).
• Important demographic data on the local homeless and LMI population will be recorded and reported. The subrecipient will use the Homeless Management Information System (HMIS) and Coordinated Entry System (CES), as well as in-house assessment and verification tools to capture and record participant information.

The Subrecipient shall set attainable goals showing the number of individuals to be served and the expected success rate.

E. Performance Monitoring
The Grantee will monitor the performance of the Subrecipient against goals and performance measurements as stated above. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement.

If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Grantee, suspension or termination procedures applicable to this Agreement will be initiated.

II. PROGRAM DESCRIPTION
Type of Program: Public Service
HUD-CDBG Eligible Activity: Subsistence Payments
HUD Matrix Code: 05Q
Service Area: City of Merced (City-wide)
Basic Eligibility Citation: 24 CFR 570.207(b)(4)
National Objective: Low/Mod Limited Clientele Benefit (LMC) - 24 CFR 570.208(a)(2)(C) - Serving exclusively low- to moderate-income persons/households
Accomplishment Type: 01 People
CPD Performance Measurement System: Objective: Creating Suitable Living Environments; Outcome: Availability/Accessibility; Indicators: 1) Number of persons and households assisted, 2) Income levels of persons/households assisted (0-30%, 31-50%, and 51-80% AMI); 3) Race, ethnicity, head of household, gender, and disability data; and 4) Homeless Prevention: number of persons and households prevented from becoming homeless.

III. TERM OF PERFORMANCE
Eligible program expenses for the activities and services carried out by the Subrecipient shall be considered to start on July 1, 2024 (start of 2024 Program Year) and end on June 30, 2025. All invoices for reimbursement of eligible expenses and reporting of participant/beneficiary data for the Program shall be submitted to the City of Merced by the end of each quarter, with the fourth quarter invoice for the program submitted at the earliest possible time, but no later than June 1, 2025.

The term of this Agreement shall be extended upon written request to allow the Subrecipient time for any additional final invoicing and/or reporting of remaining participant/beneficiary demographic data for those served through June 30, 2025, and/or any corrections thereof, and to cover any additional time during which the Subrecipient remains in control of CDBG funds or other CDBG assets after June 30, 2025, including program income.

IV. PROGRAM REPORTING
The Subrecipient shall submit such reports as are required by the City to meet its local obligations and its obligations to HUD. The City will prescribe the report format, as well as the time and location of submission of such reports.

Required reports include, but are not limited to, the following:

• A copy of any distributed materials to inform clients of the services. • Quarterly reports, which shall include but not be limited to progress made to date, number of individuals served, narrative of any notable successes or incidents, and justification for lower or higher than expected clientele counts, in providing the services specified in Section I: Scope of Service, of this Agreement.
• Monthly or quarterly reports of the HUD-required demographic and income information regarding persons assisted by the Subrecipient through this Agreement, including those forms attached hereto as Exhibits.
• In addition to the monthly/quarterly reporting required, the sub-recipient shall provide the grantee with an end of year report, using the forms attached hereto as exhibits to this agreement, and any additional forms as requested.

V. BUDGET
Line Item Amount:

Rent/Mortgage/Utility Assistance $60,000
TOTAL BUDGET $60,000
The City encourages Subrecipient to use 100% of the provided funds towards rent/deposit, mortgage, and utility assistance activities. However, at the discretion of the Subrecipient, up to 10 percent (10%) of the total budget may be used towards direct program staff hours (Activity #3), billed at a percentage of the total daily hours worked against the rate of pay, which shall be documented by paystubs and daily timesheets. Allowable administrative expenses may also include necessary office supplies on a per-case basis.

Indirect costs are not allowed with this program, so as to provide maximum services directly to the targeted clientele and the intent of this program. Any indirect costs the Subrecipient wishes to charge must be consistent with the conditions of Paragraph IX(C)(2) of this Agreement. In addition, the Grantee may require a more detailed budget breakdown than the one contained herein, and the Subrecipient shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the Grantee. Any amendments to the budget must be approved in writing by both the Grantee and the Subrecipient.

VI. PAYMENT
It is expressly agreed and understood that the total amount to be paid by the Grantee under this Agreement shall not exceed $60,000. Drawdowns for the payment of eligible expenses shall be made against the line-item budgets specified in Paragraph V herein and in accordance with performance. Each draw-down request shall be accompanied with an invoice itemizing all program expenses, previously drawn program grant funds, thorough backup documentation for each expense (including weekly/biweekly timesheets documenting direct program hours worked), supporting expenses and calculations, and amount of program funds being requested. The Subrecipient will ensure that all calculations are correct and directly related to this Program before submitting for reimbursements. No amount of reimbursement will be granted for paid time off for any employees of the Subrecipient; all amounts and invoices will be related to the Subrecipient's time put into the Program.

To facilitate the invoicing process, the Subrecipient shall meet with City of Merced Housing Division staff prior to execution of this agreement to review and discuss: 1) requirements for reimbursement of invoices; 2) qualifying expenses; and, 3) allowable direct administration expenses per 2 CFR part 200.

Date of Meeting: November 4, 2024
Housing Staff initials:

Subrecipient initials:

VII. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as previously mentioned shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communications and details concerning this Agreement shall be directed to the following representatives of the parties:

GRANTEE SUBRECIPIENT
Kim Nutt Stacy Avalos
Housing Program Supervisor Executive Director
City of Merced Sierra Saving Grace Homeless Project
678 West 18"h Street 544 West 20ih Street
Merced, CA 95340 Merced, CA 95340
(209) 385-6863 (209) 877-5524
[email protected] [email protected]
Staffing
The Subrecipient will dedicate the following staffing to the Program:

Program Oversight (Main): Stacy Avalos, Executive Director Case Management Staff: As assigned by Subrecipient
Financial Oversight/Accountant: Kemper CPA Group
VIII. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning CDBG including Subpart K of these regulations), except that:

1. The Subrecipient does not assume the Grantee's environmental responsibilities described in 24 CFR 570.604; and,

2. The Subrecipient does not assume the Grantee's responsibility for initiating the review process under the provisions of 24 CFR Part 52.

The Subrecipient also agrees to comply with all other applicable Federal, State, and local laws, regulations, and policies governing the funds provided under this Agreement. The Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

B. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement.

The Grantee shall be exempt from payment of all Unemployment

Compensation, FICA, retirement,' life and/or medical insurance, and Worker's Compensation Insurance, as the Subrecipient is an independent contractor.

C. Indemnity/Hold Harmless
Except as to the sole negligence or willful misconduct of the City, the Subrecipient shall agree to indemnify, protect, defend (with counsel selected by the City), save, and hold the City, its officers, employees, agents, and volunteers harmless from any and all claims, suits, charges, judgements, actions, damages, or whatsoever that arise out of the Subrecipient's performance or nonperformance of the services or subject matter called for in this Agreement.

This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent conduct, whether active or passive, on the part of the Subrecipient or of Subrecipient's employees, subcontractors, or agents.

Subrecipient understands and agrees that it shall defend the City from any claim even if it appears to be without merit. Subrecipient shall also defend, indemnify, and hold the City harmless from any loss, damage, or cost incurred because of any claim by any person or entity, regarding Subrecipient has failed to meet any requirements of HUD. Parties agree that this Section shall survive the expiration or early termination of the Agreement.

D. Insurance & Bonding
The Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud, and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Grantee. The Subrecipient shall comply with the bonding and insurance requirements of 2 CFR Part 200.

Prior to the City's execution of this Agreement, Subrecipient shall provide copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms, and ratings as required herein. The rating and required insurance policies and coverages may be modified in writing by the City, or a designee, unless such modification is prohibited by law. The City, and its officers, agents, employees, and volunteers shall be named as additional insureds under all Subrecipient's insurance policies for work done by and on behalf of the named insured for the City of Merced.
' Unless the services under this Agreement are provided by a former City employee who is now retired and Grantee is otherwise obligated to pay for the same.
2 Unless the services under this Agreement are provided by a former City employee who is now retired and Grantee is otherwise obligated to pay for the same.

Any insurance policy or coverage provided by Subrecipient or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of A or higher and a Financial Class of VII or higher.

1. Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Subrecipient's indemnification obligations.

2. Cancellation. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to the City by certified or registered mail, postage prepaid.

3. Adequacy. City, its officers, employees, and agents make no representation that the types or limits of insurance specified to be carried by Subrecipient pursuant to this Agreement are adequate to protect Subrecipient. If Subrecipient believes that any required insurance coverage is inadequate, Subrecipient will obtain such additional insurance coverage, as Subrecipient deems adequate, at Subrecipient's sole expense.

4. Workers' Compensation Insurance. By executing this Agreement, Subrecipient represents that Subrecipient is aware of and will comply with Section 3700 of the California Labor Code requiring every employer to be insured against liability for workers' compensation, or to undertake self-insurance before commencing any of the work. Subrecipient shall carry the insurance or provide for self-insurance required by California law to protect said Subrecipient from claims under the Workers' Compensation Act for all of its employees involved in the performance of this Agreement. Prior to the City's execution of this Agreement, Subrecipient shall file with City either (1) a certificate of insurance showing that such insurance is in effect, or that Subrecipient is self- insured for such coverage, or (2) a certified statement that Subrecipient has no employees, and acknowledging that if Subrecipient does employ any person, the necessary certificate of insurance will immediately be filed with the City. Any certificate filed with the City shall provide that the City will be given at least ten (10) days prior written notice before modification or cancellation thereof. The policy shall be endorsed to waive the insurer's subrogation rights against the City.

5. Commercial General Liability. Prior to the City's execution of this Agreement, Subrecipient shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance as required to insure Subrecipient against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Subrecipient.

Subrecipient's commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products completed operations liability, independent contractor's liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than $2,000,000.

Said policies shall be in the usual form of commercial general and automobile liability insurance policies but shall include the following provisions:
a. Subcontractors' Insurance. Subrecipient shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss, which may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages: Workers' Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon the City's request, Subrecipient shall provide the City with satisfactory evidence that subcontractors have obtained insurance policies and coverages required by this section.
b. Commercial Automobile Insurance. Subrecipient is required to provide commercial automobile liability insurance for this Agreement with the exception being those subrecipients that do not require the use of an automobile to meet program requirements as detailed in the Scope of Work.

If Subrecipient requires the use of an automobile or must drive to meet program requirements in the Scope of Work, Subrecipient must submit insurance certificates acceptable to the City that meet the

following requirements): Subrecipient's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $1,000,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Subrecipient's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Subrecipient's performance of this Agreement, which vehicles shall include, but are not limited to, Subrecipient owned vehicles, Subrecipient leased vehicles, Subrecipient's employee vehicles, non-Subrecipient owned vehicles, and hired vehicles.

6. Cyber Liability Insurance and Protections for Consumer Data Privacy. If Subrecipient stores electronic information on residents served for tax or service reasons, and the risk of loss of such electronic data will not be covered by Subrecipient's general liability insurance, Subrecipient shall maintain cyber liability insurance or such other coverage, sufficiently broad to respond to the duties and obligations as is undertaken by Subrecipient under this Agreement, including, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security. The policy shall provide coverage for breach response costs, as well as regulatory fines and penalties and credit monitoring expenses, with limits sufficient to respond to these obligations. Understanding the technological capacity limitations of non-profit organizations, acceptable policy limits to satisfy this requirement shall be the maximum coverage that Subrecipient can reasonably obtain from an insurance provider.

Additionally, Subrecipient shall implement and maintain reasonable security procedures and practices with respect to protection of any personal identifying information that may be disclosed to the Subrecipient in the performance this Agreement. Subrecipient shall notify the City within twenty-four (24) hours of the Subrecipient's determination that a security breach has occurred with regard to any personal information and shall conduct such investigation and provide such notice as may be required by State and/or Federal law in the event of such breach.

E. Duplication of Benefits
HUD requires that there are adequate procedures in place to prevent any duplication of benefits, which helps to guard against fraud and ineligible uses of taxpayer dollars.

Duplication of service occurs when a person, household, business, government, or entity receives financial assistance from multiple sources tor the same purpose, and the total assistance received, available, or forthcoming for that purpose is more than the total need for assistance. As such, establishing a process to effectively manage available funding streams and/or other awarded grant funds shall be carried out by Subrecipient.

The basic method and procedure for determining unmet need is as follows:

1. Assess Need: Determine the total amount of need by collecting all documentation provided by the beneficiary and all other documentation that provides clear demonstration of the need for assistance and reasonableness of the amount requested.

2. Determine Assistance: Identify all potentially duplicative assistance that has or will be provided from all sources to pay for the costs by collecting documentation of other assistance received, applied for, awarded but not yet received, etc.

3. Calculate Unmet Need: Determine the amount of assistance already provided compared to the need, to determine the maximum award/assistance available (deduct assistance determined to be duplicative).

4. Document Analysis and Recordkeeping: Maintain the resulting calculation of unmet need and related documents in the program record.

5. Total Assistance: The total assistance provided to the beneficiary must be less than or equal to the unmet.

Subrogation Statement: Subrecipient, by entering into this Agreement, agrees to repay in full to the Grantee any assistance that is disbursed to a beneficiary and later found to be duplicative.

F. Grantee Recognition
The Subrecipient shall insure recognition of the role of the Grantee in providing services through this Agreement. All activities, facilities, and items utilized pursuant to this Agreement shall be prominently labeled as to funding source.

In addition, the Subrecipient will include a reference to the support provided

herein in all publications made possible with funds made available under this Agreement.

G. Amendments
The Grantee or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from its obligations under this Agreement.

The Grantee may, in its discretion, amend this Agreement to contorm with Federal, State, or local governmental guidelines, policies, and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and Subrecipient.

H. Suspension or Termination

1. For Cause.

The City may suspend or terminate this Agreement immediately if Subrecipient materially fails to comply with any terms of this Agreement, including but not limited to:
a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time;
b. Failure, for any reason, to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of Grant Funds provided under this Agreement; and d. Submission of reports that are incorrect or incomplete in any material respect.

2. For Cause - Additional Remedies.

If Subrecipient materially fails to comply with any term of this Agreement, the City, in addition to immediate termination or suspension, may also take any one or more of the following actions as appropriate in the circumstances:

a. Temporarily withhold cash payments pending correction of the deficiency by Subrecipient;
b. Disallow all or part of the cost of the activity or action not in compliance;
c. Withhold further awards for the Program; and
d. Take other remedies that may be legally available.

3. Availability of Funding.

The City's allocation of funding to Subrecipient pursuant to this Agreement is contingent upon the availability to the City of Grant Funds and continued authorization for program activities by HUD. In the event of funding reduction, the City may reduce the budget for this program as a whole or as to cost category, and may, at its sole discretion, limit Subrecipient's authority to commit and spend funds, and may restrict Subrecipient's use of both its uncommitted and its unspent funds. Should funding change, the City may suspend the operation of this Agreement for up to sixty (60) days, upon three (3) days written notice to Subrecipient of its intention to so act. In no event, however, shall any revision made by the City affect expenditures and legally binding commitments made by Subrecipient before it received notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable and that such commitments are consistent with HUD cash withdrawal guidelines.

4. Without Cause.

Notwithstanding any other provision of this Agreement, this Agreement may be terminated for convenience by either Party, upon thirty (30) days written notice to the other Party, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety.

5. Costs Following Termination.

Costs of Subrecipient resulting from obligations incurred by the Subrecipient during a suspension or after termination of this Agreement are not allowable unless the City expressly authorizes them in the Notice of Suspension or Termination. Other Subrecipient costs during suspension or after termination which are necessary and not reasonably avoidable are allowed if: (a) the costs resulted from obligations which were properly incurred by Subrecipient before the effective date of suspension or termination, are not in anticipation

of it, and, in the case of a termination, are noncancellable; and (b) the costs would be allowable if the award were not suspended or expired normally at the end of the funding period in which the termination takes effect.

IX. ADMINISTRATIVE REQUIREMENTS
A. Financial Management

1. Revenue Disclosure Requirement.

Subrecipient certifies that it has previously filed with the City a written statement listing all revenue received, or expected to be received, by Subrecipient from Federal, State, city, or county sources, and from other governmental agencies, and applied or expected to offset, in whole or in part, any of the costs incurred by Subrecipient in conducting current or prospective projects, programs, or business activities, including, but not limited to the Program. Such statement shall reflect the name and a description of such project, program, or business activity, the dollar amount of funding provided, or to be provided, by each and every governmental agency to each such project, program, or business activity, and the full name and address of such governmental agency. For those projects, programs, and business activities in which there are sources of funds from the private sector, Subrecipient shall provide proof of such funding. City shall not pay for any services provided by Subrecipient which are funded by other sources. All restrictions and/or requirements provided in this Agreement relative to accounting, budgeting, and reporting, apply to the total project, program, or business activity regardless of funding sources.

2. Accounting Standards
The Subrecipient agrees to comply with 2 CFR part 200 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

3. Cost Principles
The Subrecipient shall administer its program in conformance with 2 CFR part 200, Subpart E - Cost Principles, as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis.

Misuse of program funds is a Federal offense and is subject to reimbursement and immediate cancellation of this Agreement.

4. Use of Grant Funds.

Except as otherwise limited by this Agreement, Grant Funds shall be used exclusively to implement the Program and carry-out the Services. Grant Funds shall not be used as security or to guarantee payments for any non- program obligations, nor as loans or grants for non-program activities. All bank accounts for Subrecipient shall be non-interest bearing and Subrecipient agrees that it shall not use Grant Funds to pay for entertainment, meals, or gifts.

5. Budget.

Subrecipient hereby certifies and agrees that Grant Funds shall be used exclusively as described in the Proposed Budget, attached hereto as Exhibit "B" and incorporated herein by reference. Subrecipient shall not make expenditures that deviate from the Budget without prior written approval of the City. City may approve Budget modifications to this Agreement for the movement of funds within the budget categories when such modifications:
(i) do not exceed $10,000 per budget cost category; (ii) are specifically requested by City; (iii) do not alter the amount of compensation subject to or under this Agreement; (iv) will not change the project, program, or business activity goals or scope of services; and (v) are in the best interests of the City and Subrecipient in performing the scope of services under this Agreement.

B. Documentation and Record Keeping

1. Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to:
a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program;
c. Records required to determine the eligibility of activities; d. Records which demonstrate compliance with 24 CFR 570.503(b)(7) or 570.505 regarding any change of use of real property acquired or improved with CDBG assistance.
e. Records which demonstrate compliance with the requirements in 24 CFR 570.606 regarding acquisition, displacement, relocation, and replacement housing.

f. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program.
g. Financial records as required by 24 CFR 570.502 and 2 CFR part 200. h. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
i. If the services of other businesses within the City of Merced are used in the implementation of this program and reimbursement for those services is requested, business license records of such businesses shall be provided. Subrecipient may contact either the Finance Department or Housing Division to verify current business license status.

2. Retention
The Subrecipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of four (4) years. The retention period begins on the date of the submission of the Grantee's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later.

3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request.

4. Disclosure
The Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of the Grantee's or Subrecipient's responsibilities with respect to services provided under this Agreement, is prohibited unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian.

5. Close-outs
The Subrecipient's obligation to the Grantee shall not end until all close-out requirements are completed. Activities during this close-out period shall

include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBG funds, including program income.

6. Audits & Inspections
All Subrecipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, grantor agency, and the Controller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current Grantee policy concerning Subrecipient audits and Uniform Guidance.

As a non-Federal entity (NFE), Subrecipient is subject to all applicable provisions under 2 CFR Part 200 Subpart F - Audit Requirements. As such, pursuant to 2 CFR 200.501(d), an exemption from Federal audit requirements is provided to non-Federal entities when expending less than $750,000 during their fiscal year in total Federal funding. A NFE is defined as "a State, local government, Indian tribe, Institution of Higher Education (IHE), or non-profit organization that carries out a Federal award as a recipient or subrecipient."
Notwithstanding the above threshold exemption, at any time, the City reserves the right to request a certified audit be performed by an accredited certified public accountant and provided, at Subrecipient's cost, of all Federal funds received or utilized by Subrecipient, including the distribution of CDBG Funds.

C. Reporting and Payment Procedures

1. Program Income
The Subrecipient shall report quarterly all program income (as defined at 24 CFR 570.500(a)) generated by activities carried out with CDBG funds made available under this Agreement. The use of program income by the Subrecipient shall comply with the requirements set forth at 24 CFR 570.504.

By way of further limitations, the Subrecipient may use such income during the Agreement period for activities permitted under this Agreement and shall reduce requests for additional funds by the amount of any such program income balances on hand. All unexpended program income shall be returned to the Grantee at the end of the Agreement period. Any interest earned on cash advances from the U.S. Treasury and from funds held in a revolving fund account is not program income and shall be remitted promptly to the Grantee.

2. Indirect Costs
HUD defines indirect costs as those "serving common or joint objectives of the organization as a whole," and shared across multiple programs or cost centers, such as: rent, utilities, maintenance, and other expenditures related to shared space; administrative and executive team functions that support multiple program areas; or, purchases, transportation, and staff expenses that benefit multiple program areas. Therefore, indirect costs do not directly benefit a particular program or activity. If indirect costs are charged, the Subrecipient shall develop an indirect cost allocation plan per HUD Guidelines, using one of three alternative methods for allocating direct costs (Simplified Allocation Method, Direct Allocation Method, or 'De Minimis' Indirect Cost Rate) for determining the appropriate Subrecipient's share of administrative costs and shall submit such plan to the Grantee for approval, in a form specified by the Grantee.

3. Payment Procedures
The Grantee will pay to the Subrecipient funds available under this Agreement based upon information submitted by the Subrecipient and consistent with any approved budget and Grantee policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by the Grantee in accordance with advance fund and program income balances available in Subrecipient accounts. In addition, the Grantee reserves the right to liquidate

funds available under this Agreement for costs incurred by the Grantee on behalf of the Subrecipient.

4. Progress Reports
The Subrecipient shall submit regular Progress Reports to the Grantee in the form, content, and frequency as required by the Grantee.

D. Procurement

1. Compliance
The Subrecipient shall comply with current Grantee policy concerning the purchase of equipment and shall maintain inventory records of all non- expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended program income, property, equipment, etc.) shall revert to the Grantee upon termination of this Agreement.

2. Office of Management and Budget Standards
Unless specified otherwise within this Agreement, the Subrecipient shall procure all materials, property, or services in accordance with the requirements of 24 CFR part 200.

3. Travel
The Subrecipient shall obtain written approval from the Grantee for any travel costs, per Section 2 CFR 200.474 "Travel Costs," using funds provided under this Agreement. When requesting reimbursement for such travel costs, a mileage log showing origination and destination addresses of all trips (including multiple billable destinations in one day), current mileage rate, total mileage, dates of travel, and name(s) of travelers) shall be submitted as required backup documentation.

E. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 2 CFR part 200 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which include but are not limited to the following:

1. The Subrecipient shall transfer to the Grantee any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination.

2. Real property under the Subrecipient's control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of $25,000 shall be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years after expiration of this Agreement. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for the prescribed period of time, the Subrecipient shall pay the Grantee an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute program income to the Grantee. The Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period.

3. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds shall be program income (prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment). Equipment not needed by the Subrecipient for activities under this Agreement shall be (a) transferred to the Grantee for the CDBG program or (b) retained after compensating the Grantee.
xX. PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights

1. Compliance
The Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107, and 12086.

2. Nondiscrimination
The Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279.

The applicable non-discrimination provisions in Section 109 of the HCD Act are still applicable.

3. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Subrecipient shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate.

4. Section 504
The Subrecipient agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The Grantee shall provide the Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement.

B. Affirmative Action

1. Approved Plan
The Subrecipient agrees that it shall be committed to carry out pursuant to the Grantee's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative Action guidelines to the Subrecipient to assist in the formulation of such program.

The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds.

2. Women- and Minority-Owned Businesses (W/MBE)
The Subrecipient will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this Agreement.

As used in this Agreement, the terms "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise"

means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are African American, Hispanic, Pacific Islander, Asian, and/or Native American persons. The Subrecipient may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation.

3. Access to Records
The Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by the Grantee, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein.

4. Notifications
The Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's representative of the Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer.

6. Subcontract Provisions
The Subrecipient will include the provisions of Paragraphs X.A. (Civil Rights) and X.B. (Affirmative Action) in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own subrecipients or subcontractors.

C. Employment Restrictions

1. Prohibited Activity
The Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities;

inherently religious activities; lobbying; political patronage; and nepotism activities.

2. Labor Standards
a. The Subrecipient agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, State and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this Agreement. The Subrecipient agrees to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S.

Department of Labor at 29 CFR Part 5. The Subrecipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Grantee for review upon request.
b. The Subrecipient agrees that, except with respect to the rehabilitation or construction of residential property containing less than eight (8) units, all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this Agreement, shall comply with Federal requirements adopted by the Grantee pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided that, if wage rates higher than those required under the regulations are imposed by State or local law, nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all such contracts subject to such regulations, provisions meeting the requirements of this paragraph.
c. Advice of Prevailing Wage: Pursuant to Section 1781 of the Labor Code, Consultant/Contractor is advised that the work contemplated in this Agreement may be subject to the payment of prevailing wages and all other requirements of the Prevailing Wage Law. The prevailing wage of each job classification may be found by inquiry with the California Department of Industrial Relations. Consultant/Contractor shall comply with all laws related to the performance of public work including, but not limited to, the employment of apprentices pursuant

to Section 1777.5 of the Labor Code, work day/week hours and overtime rates pursuant to Sections 1813 and 1815 of the Labor Code and the obligation set forth in Sections 1774-1776 of the Labor Code in regards to payment of prevailing wages and to provide the City of Merced and Department of Industrial Relations certified payrolls when required. A certified copy of all payroll records relative to this project shall be submitted to the City of Merced along with the related invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
d. No Consultant/Contractor or sub-consultant/contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. No Consultant/Contractor or sub-consultant/ contractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. All Consultants/Contractors or sub- consultants/contractors must furnish electronic certified payroll records to the Labor Commissioner. This requirement applies to all public works projects, whether new or ongoing.

Consultant/Contractor is further advised that the work contemplated herein is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

3. "Section 3" Clause
a. Compliance
Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 75, and all applicable rules and orders issued hereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and binding upon the Grantee, the Subrecipient and any of the Subrecipient's subrecipients and subcontractors. Failure to fulfill these requirements shall subject the Grantee, the Subrecipient and any of the Subrecipient's subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements.

The Subrecipient further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this Agreement:
"The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701).

Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the City Limits of Merced in which the project is located." The Subrecipient further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the City Limits of Merced in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the City Limits of Merced in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs.

The Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. b. Notifications
The Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining

agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training.
c. Subcontracts
The Subrecipient will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. The Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 75 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

D. Conduct

1. Assignability
The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee thereto; provided, however, that claims for money due or to become due to the Subrecipient from the Grantee under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee.

2. Subcontracts
a. Approvals
The Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the written consent of the Grantee prior to the execution of such agreement. b. Monitoring
The Subrecipient will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance.

c. Content
The Subrecipient shall cause all of the provisions of this Agreement in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement.
d. Selection Process
The Subrecipient shall undertake to ensure that all subcontracts let in the performance of this Agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the Grantee along with documentation concerning the selection process. e. Debarred Contractors.

Per Executive Order 12549, "Debarment and Suspension" (48 CFR part 9, subpart 9.4), CDBG funds may not be used to directly or indirectly employ, award contracts to, or otherwise engage the services of, any contractor during any period of debarment, suspension or placement of ineligibility status. Subrecipient shall check all contractors against the Federal publication that lists debarred, suspended, and ineligible contractors.

3. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.

4. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 24 CFR 84.42 (Codes of Conduct) and 24 CFR 570.611 (Conflict of Interest), which include (but are not limited to) the following:
a. The Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees, or agents engaged in the award and administration of contracts supported by Federal funds.
b. No employee, officer, or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.

c. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter.

For purposes of this paragraph, a "covered person" includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient, or any designated public agency.
d. The Subrecipient must immediately disclose, in writing to the City, all violations of Federal criminal law involving fraud, bribery, gratuity, or other violations potentially affecting the subject funding and/or Program, pursuant to 2 CFR 200.113.

S. Lobbying
The Subrecipient hereby certifies that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and

c. It will require that the language of paragraph (d) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly:
d. Lobbying Certification: This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

6. Copyright
If this Agreement results in any copyrightable material or inventions, the Grantee and/or grantor agency reserves the right to royalty-free, non- exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.

7. Religious Activities
The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(i), such as worship, religious instruction, or proselytization, as part of the programs or services funded under this Agreement. If Subrecipient conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this Agreement, and participation must be voluntary for the beneficiaries of HUD-funded programs or services. Additionally, Subrecipient shall not, in providing program assistance, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion or religious belief.

XI. ENVIRONMENTAL CONDITIONS
A. Subrecipient shall confirm with the Grantee regarding all project specific locations. The Grantee is considered the responsible entity for the community and is responsible for ensuring all required environmental documents are completed prior to disbursement of Federal funds into a project, including Public Services.

1. Air and Water
The Subrecipient agrees to comply with the following requirements insofar as they apply to the performance of this Agreement:
• Clean Air Act, 42 U.S.C., 7401, et seq.;
Federal Water Pollution Control Act, as amended, 33 U.S.C., 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 308, and all regulations and guidelines issued thereunder; Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended.

2. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the Subrecipient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

3. Lead-Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be conducted.

4. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800,

Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement.

In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, State, or local historic property list.

S. Real Property
If Grant Funds in excess of Twenty-five Thousand Dollars ($25,000) are used by Subrecipient to acquire real property or construct or add tixtures to a public facility, Subrecipient shall comply with the National Environment Policy Act of 1969, the California Environment Quality Act, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and California Government Code § 7260, et seq.

XII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby, and all other parts of this Agreement shall nevertheless be in full force and effect.

XIII. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

XIV. WAIVER
The Grantee's failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

XV. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals,

whether electronic, oral, or written, with respect to all or any part of the subject matter hereof.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first above written.

CITY OF MERCED
A California Charter Municipal Corporation
BY:

D. Scott McBride,
City Manager
ATTEST:

D. SCOTT MCBRIDE, CITY CLERK
BY:
-
Assistant/Deputy City Clerk
APPROVED AS TO FORM:

CRAIG J. CORNWELL, CITY ATTORNEY
ACCOUNT DATA:

M. VENUS RODRIGUEZ, FINANCE OFFICER
BY:

Verified by Finance Officer

SUBRECIPIENT:

Sierra Saving Grace Homeless Project
BY:
(Signature)
Stacy Avalos
(Typed Name)
Its: Executive Director
(Title)
Taxpayer I.D. No.: 27-4663143
Address: 544 W. 20th Street
City: Merced, CA 95340
Mailing: PO Box 1301, Merced CA 95341
Phone: 209-877-5524
Email: [email protected]

EXHIBIT A
Scope of Services / Implementation Plan / Project Narrative Sierra Saving Grace Homeless Project: Emergency Subsistence Payments Program Program Year 2024
Services Proposed:
• Arrange for the provision of safe housing for homeless individuals and families, including payment of security deposit and all other fees required by a landlord/owner, to be paid directly to the agent/landlord/owner in order to allow the individual/family to live in the space. • Arrange for the payment directly to providers of rental housing (agents/landlords/owners) of arrears rent amounts and fees that very low- or low-income individuals/families are unable to pay due to job loss and/or other unforeseen hardship or circumstance in order to avoid loss of housing/eviction. • Arrange for the payment directly to mortgage holders ("mortgagee" or "lender"), for the current and/or past due principal and interest on home mortgage loans that the homeowner is unable to pay, in part or in whole, due to documentable job loss and/or other unforeseen income-impacting hardship or circumstance, in order to avoid loss of housing through foreclosure. • Arrange for the payment directly to local gas and electric utility service providers ("utility providers") of current and/or arrears monthly gas and/or electric utility service bills and related charges (i.e., charges to reconnect service after shut-off for non-payment) that a tenant or homeowner ("'account holder") are unable to pay, in part or in whole, due to documentable job loss or other unforeseen income-impacting hardship or circumstance, in order to avoid loss of electricity and propane/natural gas for cooking/cooling/heating/sanitation. • Complete demographic, income, and other HUD-required statistical information on each client will be collected for subsequent reporting purposes.

Project Narrative and Explanation of Need for this Program:

SSG proposes the Emergency Assistance Program and is requesting $60,000 to assist low-income families and individuals that meet HUD's definition of "homeless" or "at risk of homelessness" to serve those who are not being served by existing programs. SSG will identity potential participants through accepting reterrals, walk- ins, and phone inquiries. The program will utilize assessment tools to verify program eligibility such as:

1. Residency in the City of Merced

2. Meets LMI

3. Housing habitability standards, including environmental review

4. No use of emergency assistance in the last 6 months.

5. Once qualified, SSG will determine amount of assistance.

Emergency Assistance funds can be used for rental assistance, deposit assistance, mortgage assistance, or gas/electric utility arrears. The goal is to aid a minimum of 15 households to maintain or secure housing. SSG will also offer voluntary case management services (wellness checks) for up to a year and provide connective services to ensure housing stability.

Due to the amount of potential participants already identified not only by SSG but by all service agencies in the County and the rising number of program inquiries we receive on a weekly basis, we are confident this project is not only beneficial to our community, but necessary.

Implementation Plan:

Completion
# Task/Activity Description Date
Pay eligible individuals deposits with low 5/31/2025
1 Rental deposit payments income
Rental/mortgage/arrears Pay eligible individuals' rent/mortgage/arrears 5/31/2025 2 with low income
payments
Pay eligible individuals' gas and/or electric 5/31/2025 3 Utility Arrears utility arrears with low income
Submit final reimbursement requests) with
3 Submit final invoices to City backup documentation for all program and 6/1/2025 administrative costs
Report demographic and income information to
4 End of the Year Reporting 6/1/2025
Housing Division

EXHIBIT B
Budget for Homeless Assistance/Subsistence Payments Program Sierra Saving Grace Homeless Project
Program Year 2024
SUBRECIPIENT ORGANIZATION AGENCY: SIERRA SAVING GRACE HOMELESS PROJECT PROJECT TITLE: EMERGENCY ASSISTANCE PROGRAM
Please use the following format to presen your proposed line item budger. In column A, list the items for whick you anticipate the need for CDEG funds. In Colume B. provide the calcuation explaining how you arrived at the estumared cost of the libe item. In Column C. provide the projecred request for CDBG funds. On Attachment C.

3. provide description of other funds and volumees and donated services resources to be used in the project. "Other" costs must be listed and or preapproved to be reinbursed. In order to list it here, please refer to 2 CFR Part 330 (HUD Circulat A-122, revised) for additonal bely in predererzung if a cost may be elugible and or if ir must be preapproved
B
Budget Item Calculation CDBG Request
ADMINISTRATIVE COSTS - please list proposed costs and describe in Column B Projected Cost Total Administrative Costs:

PERSONNEL COSTS:
ovide rate of pay (hourly/salary) and percentage
Hourly/Salary Position Job Titles ne spent on project (ful-time eomralent, or bou Projected personnel per week
Orertime, only if necessary to carry out project
Fringe Benefits
Total Personnel & Fringe Benefits Costs:

Provide brief description and how you arrive at total Projected Operating OPERATING DIRECT PROJECT/OTHER COSTS:

Project Materials and Supplies
Equipment
Rent Lease
Maintenance and Repair
Insurance
Publications and Printing
Postage
Utilities
Telephone
Trarel (mileage) required for project
Participant Suppprt Costs
Other - please list below (most be preapproved to be reimbarsed) Refer to 2 CFR Part 230 (HUD Circular A-122 revised) for additional help in determing if a cast may be eligible)

RENTAL ASSISTANCE MORTGAGE ASSISTANCE

UTILITY ASSISTANCE DEPOSIT ASSISTANCE
Total Operating, Direct Project, & Other Costs: 60,000.00 CONSULTANT/CONTRACT SERVICES Describe nature and purpose of the service Contract cost Total Consultant Contract Services Costs:

BUDGET TOTAL: 60,000.00

Organization Name: Date of invoice:

HUD Annual Plan Mailing Address: Invoice Number:

INVOICE Program Name:

Program Year:

Administrative Expenses Billed on previous
Budget Billed this imoice Remaining on Contract
(list here & describe in space provided below) invoices 1 Admin Expense 1
2 Admin Expense 2
Admin Expense 3
Total Administrative Expenses: $ • -
Program Expenses Billed on previous
Budget invoices Billed this invoice Remaining on Contract (list here & describe in space provided below
1 Activity 1
2 Activity 2
3 Activity 3
4 Activity 4

TOTALS FOR THIS PROGRAM:

Explanation of Administrative Expenses requested for reimbursement (itemize, and please list backup items attached):

Explanation of Program Expenses requested for reimbursement (itemize, and please list backup items attached):

This information is true and correct to the best of my knowler (Signed) Date:

TEMPLATE - Payroll Reimbursement Request
ENTER
Total ENTER: SUI ENTER: WC ENTER:

Regalar paid this pp paid this pp
hours ENTER Total (prairite Benefits -
yorked ENTER Employer
Total Misc Payrall backe ine/
10a ner Regular Taxes portion paid
Employee Name inside paid MhI ENTER ENTER
time coff hours (provide this pp
billed to backup, inci RATE: RATE: (do not enter
this
program rate/formula) empioyee's
share)
Period

John Smith - example -> 26.000 31.250% 295.000 0.000 55.220 350.22 109.44 759.44 Jane Doe - example --> 30.000 53.846% 246.480 0.000 12.040| 258.52 139.20 1,189.20

0.000%

0.000%
1 0.000%

0.000%

0.000%

0.000%
- 0.000%

0.000%|
Total Salary charged to program: $ 1,700.00 Total Taxes & Benefits charged to program: 248.65 Total, Salary, Taxes, & Benefits charged to program this period: 1,948.65 Mileage Log and Expense Report for City of Merced Housing Program Grants Year and Snarce whem milesge Year: Source:

Organization Nerre Rate Fer Mile rate obtained
Empicyce Hame For Herod www.irs.gov/tax-prctet ion sis/standard-mleage-rates Yehicle Descriptien Fa sending files artistes each lining re Pea nate thet (mare, model,
Icense) lotal Mileage
$000 repurement for hiriness tax credit pipeses
Authorized Ry Total Reimbursement
Please refer to IRS Publication #463 for more information.

Odometer Odometer
Date Starting Location Address Destination Address Description/Purpose/Notes Mileage Reimbursement Start

5000
EXHIBIT D-1
Reporting Requirements - General
Sierra Saving Grace Homeless Project
Program Year 2024
Progress reports are due each quarter, at a minimum. Each report should contain the information listed below, using the spreadsheet at Exhibit D-2 of this agreement (an Excel version of this spreadsheet will be emailed to you when execution of the agreement is complete).

2. In addition to the monthly/quarterly reporting required, the sub-recipient shall provide the grantee with an end of year report. Reporting forms will be emailed to you by City Housing staff to complete and return.

Database containing service provided; number of participants; male and female breakdown; number of sessions; attendance; copies of entrance and post exams; and, absences.

4. Furnish a copy of an entrance and post tests for each attendee.

5. Copy of sign-in sheets of activity attendees, timecards of employees, etc.

6. Photographs of events, special trips, and/or training

7. Demographic information:
a. Household Size
b. Household Income
c. Are the household members Hispanic or Latino
d. Race/Ethnicity (see list below)
• White
• Black/African American
• Black/African American and White
• Asian
• Asian and White
• American Indian/Alaskan Native
• American Indian/Alaskan Native and White
• American Indian/Alaskan Native and Black/African American • Native Hawaiian/Other Pacific Islander
• Other Multi-Racial
e. Household's Average Median Income.
f. Is the Head of Household a Female (yes or no).

Submittal of a six-month outcome report for clients served (beginning with last month of assistance), when possible.

Organization Name: Program Name.

QUARTERLY AND YEAR-END REPORTING - For the Fiscal Year Period Ending: June 30, 2020 Period Reporting: Quarter of - Year End?
Answer the folluring regarding the perfod of ome reporting:

1. Help prevent Homelessness? Yes. - No. Number of persons saned? Of the totor o; pansors obove, rumber of thase served:
= Will new or continuir g detess tu a sersize ur beneft 1 tee normal dabites res. b With improved access to a service or benefit? • Receive a servirene henafit that is ne lenger si.hetandlare.

DIRECT BENEFIT: Using the betow hart, please report the demognaphic lafcrmation of these served during the dates of service listed stove. Please report number o' people. insert additional lines as necessary. Print on legal-sed paper, landscepe Houschold
Houschold Hispanic or Income Per Income Level feudes & of pauple in sour aurenal Name of Client Served (or other identifier) Female Head Race Non-Hispanic! total shouts match total household size reported at left Audress uf New Residenez Berket Month
Househole? Vero Luna
Made of prope (soul and tener ser ofter from drapeior lice Crear Casi Last Hame First Name (9 30%)
imith (Example) 1234 Smith Drive, Merced Male Vative Hawailan/Other Facficislander Non-Hispank: 1:00

Insert coditional lines above before you get sere - than youl ATTENTION: DO NOT ENTER DATA ON THIS LINE - INSERT LINES ABOVE Tatal number of int