CITY OF MERCED Merced Civic Center
678 W. 18th Street
Merced, CA 95340
Minutes
MERCED
Arts and Culture Advisory Commission
Thursday, July 18, 2024 4:00 PM
A. CALL TO ORDER
Chair HAY called the regular Arts and culture Advisory Commission to order at 4:01PM.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Present: 5 - Member Maria Del Zaragoza, Member Tommy Tran, Member Angelina Thompson, Chairperson Sandra Hay, and Member Rob Hypes
Excused: 1 - Vice Chair Colton Dennis
Absent: 1 - Member Gregorio Rocha-Tabera
Ex-Officio's Present:
Member CUCCIA
Member RODRIGUEZ
Clerk's Note: Member RODRIGUEZ arrived to the meeting at 4:04 PM.
D. PUBLIC COMMENT
The Clerk's Office received an email from Patty PRATT and Joel MARTIN regarding Agenda Item E.3.
E. CONSENT CALENDAR
E.1 SUBJECT: Arts and Culture Advisory Commission Minutes of May 23, 2024
REPORT IN BRIEF
Arts and Culture Advisory Commission Minutes from the meeting of May 23, 2024.
RECOMMENDATION
Arts and Culture Advisory Commission - Adopt a motion approving CITY OF MERCED Page 1 Printed on 9/16/2024
Arts and Culture Advisory Minutes July 18, 2024
Commission
and filing the Arts and Culture Advisory Commission minutes of May 23, 2024.
A motion was made by Member Hypes, seconded by Member Tran, that this agenda item be approved. The motion carried by the following vote:
Aye: 5- Member Del Zaragoza, Member Tran, Member Thompson, Chairperson Hay, and Member Hypes
No: 0
Excused: 1 - Vice Chair Dennis
Absent: 1 - Member Rocha-Tabera
E.2. SUBJECT: Approving a Request for Proposals (RFP) for Local Photography Submissions. Approving a Fall Photography Exhibition at the Applegate Park Merced Open Air Theater (MOAT), and Approval to Form a Subcommittee
REPORT IN BRIEF
Considers approving an RFP call for local photography and a fall art exhibition at the Applegate Park MOAT as well as approval to form a subcommittee to review and rank submissions.
RECOMMENDATION
Arts and Culture Advisory Commission - Adopt a motion:
A. Approving an RFP for original works of photography by local artists featuring local landscapes within the city of Merced; and, B. Approving a fall art exhibition at the Applegate Park Merced Open Air Theater (MOAT)
C. Appointing a subcommittee to review and rank photographer submissions.
Clerk's Note: This item was pulled off the Consent Calendar by Staff as it is suppose to be under Report.
Senior Management Analyst Jennifer FLACHMAN and Director of Parks and Community Services Chris JENSEN spoke on the Request for Proposals (RFP) regarding the photography submissions and the fall exhibition event.
Commissioners, Ms. FLACHMAN, and Mr. JENSEN discussed the RFP, potentially holding a Special Meeting, and the dollar amount to pay the CITY OF MERCED Page 2 Printed on 9/16/2024
Arts and Culture Advisory Minutes July 18, 2024
Commission
artist.
A motion was made by Chairperson Hay, seconded by Member Hypes, to schedule a Special Meeting for either November 7, 2024 or November 14, 2024.
The motion carried by the following vote:
Aye: 5- Member Del Zaragoza, Member Tran, Member Thompson, Chairperson Hay, and Member Hypes
No: 0
Excused: 1 - Vice Chair Dennis
Absent: 1 - Member Rocha-Tabera
A motion was made by Member Hypes, seconded by Member Thompson,to appoint Commissioner Hypes and Commissioner Thompson to the subcommittee.
The motion carried by the following vote:
Aye: 5- Member Del Zaragoza, Member Tran, Member Thompson, Chairperson Hay, and Member Hypes
No: 0
Excused: 1 - Vice Chair Dennis
Absent: 1 - Member Rocha-Tabera
E.3 SUBJECT: Commission to Review and Approval of Utility Box Designs and Locations
REPORT IN BRIEF
Reviews and approves designs for utility boxes located at the following intersections: 26th and G Streets, 23rd and M Streets, Bear Creek and G Streets, and Bear Creek and M Streets.
RECOMMENDATION
Arts and Culture Commission - Adopt a motion approving the four designs at the following four locations:
• 26th and G Streets - Landscape with Telephone Poles Design • 23rd and M Streets - Butterflies and Flowers Design (Note: This utility box is near the courthouse and county administration building.
It is recommended that the design exclude any wording or lettering.) Bear Creek and G Streets - Raccoon Design
• Bear Creek and M Streets - Fish Design
Clerk's Note: This item was pulled off the Consent Calendar by Staff as it is suppose to be under Report.
CITY OF MERCED Page 3 Printed on 9/16/2024
Arts and Culture Advisory Minutes July 18, 2024
Commission
Senior Management Analyst Jennifer FLACHMAN and Director of Parks and Community Services Chris JENSEN discussed proposed utility box designs and locations.
Commissioners, Ex-Officio Members, Mr. JENSEN, and Ms. FLACHMAN discussed community involvement and supporting artist.
Community Member - spoke on getting the community involved, process of picking projects, likes the projects proposed, and wants more art in Merced.
Commissioners, Ex-Officio Members, Ms. FLACHMAN, and Mr. JENSEN continued discussion of the proposed utility box design and locations.
A motion was made by Chairperson Hay, seconded by Member Del Zaragoza, to Folowin the designs and locations of the project. The motion carried by the
Aye: 4- Member Del Zaragoza, Member Tran, Member Thompson, and Chairperson Hay No: 1 - Member Hypes
Excused: 1- Vice Chair Dennis
Absent: 1- Member Rocha-Tabera
F. REPORTS
F.1. SUBJECT: Vice-Chair Dennis' Request for Report from Art Project Subcommittee
REPORT IN BRIEF
Vice-Chair Dennis' request for report from subcommittee on future art projects in connection with the 2024 City Council art project funding.
RECOMMENDATION
For Information Only.
Commissioner TRAN gave a brief update from the Art District Subcommittee.
Commissioners and Senior Management Analyst Jennifer FLACHMAN discussed the various types of art to showcase in the areas the Art District Subcommittee came up with and Council's direction for an Arts District.
Clerk's Note: This was for information only, no formal vote was taken.
CITY OF MERCED Page 4 Printed on 9/16/2024
Arts and Culture Advisory Minutes July 18, 2024
Commission
G. BUSINESS
G.1. SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the Boards/Commissions to request that an item be placed on a future Boards/Commissions agenda for initial consideration by the Boards/Commissions.
Ex-Officio Member RODRIGUEZ requested an update from the Art Maintenance Subcommittee.
G.2. SUBJECT: Commission Comments
REPORT IN BRIEF
Provides an opportunity for the Chair and/or Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the Commssion and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section.
Chair HAY spoke on upcoming events.
Ex-Officio Member RODRIGUEZ spoke on upcoming events.
H. ADJOURNMENT
Approved By:
Safe
Jennifer Levesque Rob Hypes
Assistant City Clerk Chair
CITY OF MERCED Page 5 Printed on 9/16/2024