City of Merced
MERCED
Request for Bids
Camera Trailers
For documents, questions, bid due date, and bid submission visit:
https://www.cityofmerced.org/business-services/bid-opportunities Camera Trailer
Overview, Qualifications, Definitions
Overview of Requirements
A. The City of Merced Police Department is seeking to purchase Camera Trailers per Exhibit A - Specifications as listed in the Line Items.
Bidder Qualifications
A. Bidders must be an authorized dealer for the specified equipment capable of selling, delivering, and servicing the items as specified in Exhibit A.
B. Bidders must submit Exhibit A's Specs Sheet and Exhibit B's Bid Pricing Sheet with their Bids. Indicate the manufacturer, model, trim (if applicable), and model year of proposed equipment on separate sheets as part of your submission. Failure to provide these two items will eliminate the bidder from further consideration.
Ill. Definitions, Acronyms, and Abbreviations
A. Bid Documents = City documents, forms, exhibits, etc. attached to Bid.
B. Bidder = the prospective or actual bidder, but not awarded.
C. City = City of Merced
D. Contractor = the awarded bidder.
E. CR = City Representative.
F. Bid = bid submitted by bidders via mail.
G. RFB = Request for Bids: City-provided electronic documents/postings. (CONTINUED ON NEXT PAGE)
City of Merced 1
Camera Trailer
Exhibit A: Specifications
L Specifications
A. General
1. SUBSTITUTIONS and ALTERNATES are NOT acceptable unless City has stated otherwise in the Specifications.
2. Do NOT include additional optional equipment or packages unless it is required by the manufacturer's standards to conform to our specifications.
3. Fill out the table below by circling the appropriate choice for each spec.
Submit complete information for each alternate spec in a separate sheet.
SOLAR SURVEILLANCE CAMERA TRAILER SPECS SHEET
Battery and Solar Power
YES NO ALTERNATE 1300W solar power
YES NO ALTERNATE 1200 Amp hours of battery power (2) 230 Ah Lithium Batteries YES NO ALTERNATE Wired for 12v/24v or 48v
Mast and Components
YES NO ALTERNATE 25-to-30-foot mast
YES NO ALTERNATE Complete Victron components or comparable Functional Capabilities
YES NO ALTERNATE Full talk down capabilities
YES NO ALTERNATE Siren and pre-recorded messages or warnings YES NO ALTERNATE Red/Blue lights
YES NO ALTERNATE 5G unlimited data Starlink
Cameras
YES I NO ALTERNATE Axis Camera Package with 3 PTZ Cameras (M5526E) and IP Speaker (C1310E)
YES NO ALTERNATE (2) Axis Q6010E Quad Cam, (2) Axis Q60E PTZ, SD Cards, Licenses and hardware
Standard Features
YES NO ALTERNATE Verizon 5G Certified
Starlink
YES NO ALTERNATE 4G LTE Capable
Starlink
YES NO ALTERNATE Wifi Capable
YES NO ALTERNATE Environmentally tested
YES NO ALTERNATE Many power options available to meet any needs YES NO ALTERNATE On-site recording up to 30 days storage YES NO ALTERNATE Video Analytics
City of Merced 2
Camera Trailer
YES NO ALTERNATE Heartbeat diagnostics
YES NO ALTERNATE Daytime video review for project manager as needed YES NO ALTERNATE Custom Graphics
**** ALTERNATE ****
1. Battery Alternative
- We are providing you with (2) Lithium batteries for a Total of 460 Amp Hours.
- Lithium Batteries will give you a longer life span, charge faster, and weigh less.
- Due to these factors, 460 Amp Hours on a Lithium Battery will be enough for your needs, we believe you will not need 1200 Ah Batteries.
2. 4G/5G Alternative
- Starlink opposed to a cellular router.
- We have tested both methods and Starlink excels in performance and speed while cellular routers have given us issues with coverage and signal.
- Starlink works anywhere
- Cell Routers will limit your coverage
Treese 4/14/2025
City of Merced 3
Camera Trailer
Exhibit B: Pricing
L. Quantities
A. The quantities are firm fixed quantities for this bid.
City man unchase odined unity are pres for too re,
Exhibit A-Specifications.
I1. Pricing
A. Pricing Terms
1. Unit Price: includes everything, including but not limited to transportation, delivery, offloading; registering units with DMV; providing exempt status license plates; includes all preparation, documentation, and transfer charges; includes environmental and disposal fees; no other costs will be considered.
Discounts: all applicable discounts must be factored into the unit price.
3. Fixed Unit Prices: prices are fixed through the delivery period for all units.
Government-Mandated Taxes and Fees: must be included in unit prices.
5. CA Tire fee: is the per tire fee that the State of California assess, which is subject to change. This amount is included in the Bid as a fixed cost.
Sales Tax: City will add the appropriate sales tax to each order.
B. Disallowed Costs
Business Permits, Licenses and Fees: obtain, at Contractor's sole expense, all permits and licenses required in connection with providing the required units and in Contractor's name.
2. Additional charges: not allowed, no fuel surcharges, no mileage rates.
C. Bid Results Price Sheet
The award bidder's Bid Results Price Sheet, as accepted by the City, will be incorporated as part of Exhibit B
(CONTINUED ON NEXT PAGE)
City of Merced 4
Camera Trailer
CITY OF MERCED
REQUEST FOR BIDS
PRICING SHEET
[email protected]
MAIL SEALED BIDS TO: 678 W 18" St Merced CA 95340 / PARCEL POST OR HAND DELIVER BIDS TO: 2525 "O"ST MERCED CA 95340 QUOTE HEREON YOUR LOWEST PRICE F.O.B. MERCED (INCLUDE TAXES [8.25%], DISCOUNTS, REBATES, AND FEES IN UNIT PRICE) FOR THE FOLLOWING EQUIPMENT, MATERIALS, SUPPLIES OR SERVICES. NO ALLOWANCE FOR FREIGHT, CARTAGE, PACKING, OR POSTAGE UNLESS SPECIFIED ON THIS BID. WHERE BRAND OR MAKE IS
SPECIFIED, SIMILAR OR EQUAL WILL BE CONSIDERED
SEALED BIDS DUE: DEPT: Police Department
Tuesday, April 15, 2025 at 2:00 P.M. REQUISITION NO: 04152025
QTY UOM SKU DESCRIPTION UNIT PRICE EXTENSION
ea solar surveillance camera trailer per Exhibit A specifications $ 45,996.00 $
TOTAL $ 45, 996.00
AMOUNT
COMPANY: Tech Surveillance
BY: Thomas Chad Robinson
TITLE: CEO
SIGNATURE: —L CaRe
DATE: April 14, 2025
PHONE: (805) 673 - 8414
EMAIL: [email protected]
PAYMENT TERMS: (Ne 30) 45, 60)
DELIVERY will be made in 3 days after receipt of order (A.R.O.). (ore are tiployee to disciple undere inse one Ree, it i Second 2 meete employee to discipline under the City's
ALL BIDS MUST BE SIGNED
END OF EXHIBIT B
City of Merced 5
Camera Trailer
Exhibit C: Bid Terms and Conditions
Specifications are intended to describe the specific type, size and quality of equipment which will best meet the demands of the City. They are not intended to favor any one brand or make.
The mention herein of any particular name of equipment or material merely serves to specify the quality or general type required.
Machines or equipment must comply with current state and federal regulations.
All materials and auxiliary equipment shall conform to the size, quality, and quantity shown in the specifications. They shall be from new stock, delivered in good condition. No damaged items will be accepted.
City reserves the right to reject any or all bids and to waive informalities and minor irregularities.
The City reserves the right to determine which is the best bid considering price, quality, warranty and delivery within specitied time limit, as well as any other criteria set forth in the bid.
Delivery time being of essence in the award of this purchase, all bids must specify delivery date on which the items) will be delivered. Supplier shall supply the goods and or perform the services, with the schedule and term, as specified herein. Time is of the essence. All items shall be delivered "free on board (F.O.B.) destination" to the location specified herein, full freight pre-paid except for special or expedited orders, which shall be agreed upon prior to shipment.
Successful bidder shall furnish the City's purchasing supervisor with all technical information on items listed in the specifications of the bid.
Price bid shall be the maximum prices paid by the City of Merced. Price quoted shall include taxes. The City is exempt from all Federal Excise Taxes.
Price shall include license, registration, tire, and any other relevant fees. Bidder agrees to register all vehicles with the California Department of Motor Vehicles (DMV) prior to delivery.
All invoices and correspondence shall show the number of the contract or purchase order issued to the bidder awarded.
If Bidder submits a bid for alternate items, Bidder shall fill out additional bid sheets, fully explaining the differences and any perceived advantages of said items.
Bidder's security in the form of a bid bond, certified or cashier's check issued by a responsible bank or banker of the State of California in the amount of 10% of the total net amount of the bid, and payable to the City of Merced must be attached to the bid proposal only when required in the bid specifications. Bidders shall be entitled to return of bid security; however, a successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten (10) calendar days after the notice of award of contract, unless the City is responsible for the delay.
City Council, on refusal or failure of the successful bidder to execute the contract, may award it to the next lowest responsible bidder, the amount of the lowest bidder's security shall be applied to the contract price differential between the lowest bid and the second lowest bid. Surplus, if any, shall be returned to the lowest bidder.
Conflict of Interest: Bidder certifies that no City officer, employee or authorized representative has any financial interest in the business of the bidder and that no person associated with the bidder has any interest, direct or indirect, which could conflict with this bid. The bidder is familiar with the provisions of California Government Code section 87100, et seq., and certifies that it does not know of any facts which would violate these laws. Bidder will promptly advise City if a conflict arises.
City of Merced 6
CITY OF MERCED
MERCED
ADDENDUM NO: 1
SOLICITATION NO: 04152025
SOLICITATION NAME: RFB for One Solar Surveillance Camera Trailer DATE: 04/15/2025
To all prospective bidders,
The bid opening date will be postponed to April 22, 2025 at 2:00 p.m.
Please ensure that fully completed Exhibit A's Specs Sheet and Exhibit B's Bid Pricing Sheet are submitted in a sealed, mail envelope, clearly marked in the outside with the RFB number and title.
Bids submitted in any other forms than the ones provided or formats other than paper will not be accepted.
The additions, omissions, clarifications, and corrections herein shall be made to the bid and shall be included in the bid submittal if necessary. The remainder of the documents remain unchanged.
Juangues
JULIO C. MARQUEZ, CPPB
Purchasing Supervisor
End of Addendum
678 WEST 18TH STREET, MERCED, CA 95340