CITY OF MERCED
MCCOMBS YOUTH CENTER BUILDING
LEASE AGREEMENT
THIS LEASE AGREEMENT ("Lease") is made and entered into this day of , 2025, by and between the City of Merced, a California Charter Municipal Corporation, whose address of record is 678 West 18th Street, Merced, California 95340, (hereinafter called "Lessor") and the Boys and Girls Club of Merced, a California Corporation, whose address of record is 615 West 15t Street, Merced, California 95340 (hereinafter called "Lessee").
RECITALS
WHEREAS, the Lessor is the owner of the McCombs Youth Center building located at 615 West 15"h Street in the City of Merced, the County of Merced and the State of California; and
WHEREAS, the Lessee is a Nonprofit Youth Organization that is recognized as tax-exempt under Section 501, subdivision (c)(3) of the Internal Revenue Code; and
WHEREAS, the Lessee has demonstrated a longstanding and invaluable commitment to serving the youth of Merced in partnership with Lessor for over 25 years; and
WHEREAS, the Lessee desires to continue its tenancy in the McCombs Youth Center Building for the purpose of conducting public youth related programs and activities, as described in part and in further detail in Exhibit "C," attached hereto, which is incorporated herein by reference.
NOW, THEREFORE, in consideration of the terms and conditions set forth herein, the Lessor and Lessee do hereby agree as follows:
1. DEFINITION OF FACILITY. The leased premises consist of the certain building known as the McCombs Youth Center Building which is located at 615 West 15th Street, Merced, California, and which is more fully described in Exhibits "A" and "B" attached hereto, both incorporated herein by reference. Said leased premises are hereinafter referred to as the "Facility." X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 1 2. FACILITY. The Lessor hereby leases to Lessee and Lessee leases from Lessor for the term, at the rental, and upon all the conditions set forth herein, the Facility which is situated in the City of Merced, County of Merced, State of California, together with all improvements thereon and appurtenances thereto, and subject to the conditions set forth herein, the continuous and uninterrupted right of Lessee and its officers, employees, business invitees, customers and patrons, of access to and from Facility.
3. TERM. The term of this Lease shall be for a period of five (5) years, (said term hereinafter called the "Lease Term") with an option to extend an additional five (5) year term. The Lease Term shall commence upon mutual execution of this Lease.
4. RENT. In exchange for Lessee's public youth related programs and activities at the Facility, the Facility is leased to Lessee without any monetary payment to Lessor, subject to the terms and conditions set forth in the Lease.
5. USE. During the term of this Lease, and any renewal hereof, Lessee shall use the Facility as a public Youth Center, as set forth in Exhibit "C" attached hereto.
Lessee is guaranteed an annual minimum of 2,800 hours of use between 7:00 a.m. to 6:00 p.m. Monday through Friday for Boys and Girls Club programming as required by their national charter. Lessor is guaranteed an annual minimum of 600 hours a year, which may be used Monday through Friday from 6:00 p.m. to 10:00 p.m. and as needed on Saturday and Sunday for the operation of its recreational activities. In no event shall an adult event displace a previously scheduled youth activity.
Lessor shall provide Lessee a schedule of proposed use on a regular basis to ensure availability. Lessor shall cover sanitation costs associated with their use of the Facility.
Lessee shall not commit or permit any act or acts in or on the Facility or use the Facility or suffer it to be used in any manner which will cause a cancellation of any fire, liability, or other insurance policy covering the Facility or any part thereof.
X: \Agreements\Parks & Recreation|2025\Boys and Girls Club Lease Agreement.docx 2 6. CHILD ABUSE AND NEGLECT REPORTING ACT. Lessee shall ensure that its employees and volunteers comply with the Child Abuse and Neglect Reporting Act (CANRA), California Penal Code § 11164 et seq. Lessee shall provide CANRA training to new employees and volunteers within thirty (30) calendar days of hire/commencement of volunteer duties during the term on this Lease. Lessee shall provide CANRA training to existing employees and volunteers annually during the term of this Lease. Lessee shall maintain CANRA training records, which shall be provided to Lessor upon request. Lessor may offer CANRA training to Lessee's employees and volunteers when/if available.
7. REPAIRS, MAINTENANCE AND UTILITIES.
a. Lessor shall provide and pay for building maintenance and repair of the Facility, including, but not limited to, the structure, exterior roof, and exterior side walls.
Lessee shall pay total cost of water, sewer, electricity and other utility services for the exterior and interior area of the Facility, as well as janitorial and landscaping services for the Facility.
C. Lessee shall interview and hire janitorial and landscaping service contractors who shall be approved by Lessee's Board of Directors, provided, however, that Lessee may only interview and hire a landscaping service contractor from a list of qualified candidates that are preapproved by Lessor. d. RESERVED.
8. ALTERATIONS AND IMPROVEMENTS. Lessee shall have the
right to make alterations and improvements to the Facility subject to the following terms and conditions:
a. No alterations or improvements made by Lessee shall in any way impair the structural stability of the Facility or diminish the value of the property; b. Any and all alterations or improvements shall be first approved in writing by the Lessor, but said approval shall not be unreasonably withheld by Lessor;
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 3 C. Lessee shall keep the Facility and every part of the Facility free and clear of any mechanics' liens or materialmen's liens arising out of the construction of any such alterations or improvements.
d. All alterations and improvements made to the Facility shall become the property of the Lessor and shall remain on and be surrendered with the Facility at the expiration or sooner termination of this Lease or any renewal or extension of this Lease.
e. Lessee's personal property and its trade fixtures, including machinery, remind by ne fire Aiy peral prair the proper of se and may bet removed by Lessee within thirty (30) days after the termination of this Lease or any extension thereof, shall automatically become the property of the Lessor.
Lessee shall repair any damage to the Facility caused by Lessee's removal of its personal property, trade fixtures, or equipment, but Lessee shall have no obligation to remove such items from the Facility at any time.
9. MECHANICS LIENS. The Lessor and Lessee agree to keep the Facility free from any and all claims of persons or firms or corporations who, at the request of Lessor or Lessee or their employees or contractor, furnish labor or materials to or for the benefit of the Facility and Lessor and Lessee further agree to hold each other harmless from any and all claims.
10. DAMAGE/DESTRUCTION. If the Facility is damaged or destroyed in whole or in part by fire or other casualty, Lessor shall repair and restore the Facility to a good tenantable condition. All rent shall wholly abate in case the entire Facility is untenantable or shall abate pro rata for the portion rendered untenantable in case a part only is untenantable, until the Facility is restored to a tenantable condition. Lessor shall commence and complete all work required to be done under this paragraph with reasonable promptness and diligence, but Lessor shall not be in default in any required performance if delay in performance results from fire, flood, storm, labor disputes, shortage of materials or transportation facilities, governmental regulations, war, act of God or other causes beyond Lessor's reasonable control. If Lessor shall not commence such repair or restoration within thirty (30) days after such damage or destruction shall occur or if repair or restoration will require more than one hundred twenty (120) days to complete, Lessor or Lessee may thereafter, at its option, terminate this Lease by giving written notice of its election to do so at any time prior to the commencement X: \Agreements\Parks & Recreation\2025 Boys and Girls Club Lease Agreement.docx 4 of such repair or restoration. In that event, this Lease shall terminate as of the date such notice is received by Lessor.
Notwithstanding any other provisions of this section, Lessee shall be responsible for repair and restoration of Lessee's trade fixtures and personal property located in or on the Facility in the event of damage or destruction of said property.
11. RESERVED.
12. INSURANCE. Lessee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with Lessee's operation and use of the leased premises and Facility. The cost of such insurance shall be borne by the Lessee. The insurance coverage shall be at least as broad as:
(1) Insurance Services Office ("ISO") Commercial General Liability coverage (occurrence form CG 00 01);
(2) Worker's Compensation Insurance as required by the State of California and Employer's Liability Insurance;
(3) Property insurance against all risks of loss to any tenant improvements or betterments.
The Lessee shall maintain limits no less than:
General Liability:
(1) $1 million per occurrence for bodily injury, personal injury, death (including accidental death) and property damage. In addition, general liability insurance of not less than $2 million for bodily injury, personal injury or death (including accidental death) of two or more persons as a result of any one accident or incident; and, (2) $500,000.00 for damage to or destruction of any property of others; (3) Property insurance for full replacement cost with no coinsurance penalty provision.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 5 The insurance shall:
(1) Insure against all liability of Lessee and its authorized representatives arising out of or in connection with Lessee's use or occupancy of the Facility.
(2) Insure performance by Lessee of the indemnity provisions of paragraph 26.
(3) Provide that Lessor be named as an additional insured and contain cross-liability endorsements. The General Liability insurance shall be provided by an ISO Commercial General Liability policy, with edition dates of 1985, 1988, or 1990. The City will be named as an additional insured using ISO form CG 20 10 11 85 the same form with an edition date no later than 1990.
(4) Be considered by the parties hereto as the primary insurance. (5) Contain an endorsement requiring a minimum of thirty (30) days written notice to the City Clerk of Lessor from the insurance company before cancellation or change in the coverage, scope, or amount of any policy. The mailing address for the City Clerk's Office is:
City of Merced Attn: City Clerk
678 West 18th Street
Merced, California 95340
The Lessee shall furnish a Certificate of Insurance with the City Clerk evidencing the aforesaid coverage prior to the commencement of the Lease Term.
Lessee shall also annually furnish copies of Certificates of Insurance to the City Clerk upon renewal of the insurance required by this section throughout the duration of the Lease Term or any extension thereof.
Lessee agrees that, except where prohibited by law, any workers' compensation insurance policy of Lessee covering operations on the Facility shall include a waiver of any right or subrogation which any insurer of the Lessee might otherwise acquire against the Lessor by virtue of payment of any loss under such insurance.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 6 Notwithstanding the above, it is further agreed to between the parties hereto that the limits of insurance coverage specified above are the minimum amounts required and shall be subject to revision by the Lessor from time to time if a need is indicated. The Lessor hereby agrees to act reasonably at all times with respect to the provisions of this paragraph.
13. WAIVER OF SUBROGATION. Lessor and Lessee and all parties claiming under or through them hereby mutually release and discharge each other, any other tenants or occupants of the Facility, and the officers, employees, agents, representatives, customers and business visitors of Lessor or Lessee or such other tenants or occupants, from all claims, losses and liabilities arising from or caused by any hazard covered by insurance on or in connection with the Facility, even if caused by the fault or negligence of a release party. This release shall apply only to the extent that such claim, loss or liability is covered by insurance.
14. EXTERIOR SIGNS. Any and all signs or advertisements of any nature extending into, on, or located over the Facility, shall conform to all City of Merced, California, zoning and building codes and shall be approved by Lessor in writing prior to construction, use, or erection thereof. Approval by Lessor shall not be unreasonably withheld, as to location, graphics type, content, architectural or engineering standards.
15. TAXES. The terms of this Lease may result in the creation of a possessory interest. If such a possessory interest is vested in a private party to this Lease, the private party may be subjected to payment of personal property taxes levied on such interest. Lessee shall be responsible for the payment of, and shall pay before they become delinquent, all taxes, assessments and fees assessed or levied upon Lessee or the Facility, or any interest therein, including, but not limited to, buildings, structures, fixtures, equipment or other property installed, or constructed thereon. Lessee further agrees not to allow such taxes, assessments or fees to become delinquent and as such to become a lien against Facility or any improvement thereto. Nothing herein contained shall be deemed to prevent or prohibit Lessee from contesting the validity or amount of any such tax, assessment or fee in the manner authorized by law.
The obligation to make any payments pursuant to this Section shall survive the expiration of the term of this Lease, provided Lessee's obligation arose out of or is equitably allocable to the period covered by this Lease.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 7 Unless otherwise provided by this Section, the Lessee shall pay the Lessor any other taxes, assessments, or fees, which the Lessor may become obligated to pay in connection with the ownership or maintenance of the Facility.
16. ASSIGNMENT AND SUBLETTING. Lessee shall not encumber, assign, sublet, or otherwise transfer this Lease, any right or interest in this Lease, or any right or interest in the Facility, for a longer period than six (6) months without the prior written consent of Lessor. A consent of Lessor to one assignment, subletting, or occupation and use by another person shall not be deemed to be a consent to any subsequent assignment, subletting, or occupation and use by another person. Any encumbrance, assignment, transfer, or subletting in violation of the requirements hereof, whether it be voluntary or involuntary, by operation of law, or otherwise, is void and shall, at the option of Lessor, terminate this Lease.
The consent of Lessor to any assignment of Lessee's interest in this Lease or the subletting by Lessee of the Facility, shall not be unreasonably withheld or delayed.
17. TERMINATION OF LEASE.
a. In the event the Lessee determines in good faith that it no longer practicably, economically, or operationally can do business from the Facility, upon making a reasonable showing of same to Lessor, Lessee shall have the right to terminate this Lease on ninety (90) days' prior written notice. b. It is understood and agreed by the parties hereto that Lessor and its successors in interest shall and hereby do reserve the right to cancel or terminate this Lease prior to expiration of the term or renewed or extended term hereof as follows:
(1) If the Lessee is in default or breach of this Lease, as specified in Section 19 of this Lease or as otherwise provided by law; or (2) Upon sixty (60) days' notice without cause.
18. COMPLIANCE WITH LAWS. During the term of this Lease and any renewals hereof, Lessee shall promptly execute and comply with all Federal, State, County, and City statutes, ordinances, regulations, laws, or other requirements applicable to the occupancy of the Facility, and the operation of the Facility as a youth center.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 8 19. DEFAULT/REMEDIES - LESSEE.
The occurrence of any one or more of the following events constitutes a material default and breach of this Lease by Lessee:
a. The failure by Lessee to make any payment required to be made by Lessee hereunder, as and when due, where the failure is continuous for a period of twenty (20) days after written notice thereof from Lessor to Lessee. b. The failure by Lessee to observe or perform any of the covenants, conditions, or provisions of this Lease to be observed or performed by Lessee, other than those described in Subsection (a), of this section (19), where the failure continues for a period of thirty (30) days after notice thereof from Lessor to Lessee; provided, however, that if the nature of Lessee's default is such that more than thirty (30) days are reasonably required for its cure, then Lessee shall not be deemed in default if Lessee commences such cure within the thirty (30) day period and thereafter diligently completes the cure.
C. The making by Lessee of any general assignment, or general arrangement for the benefit of creditors.
d. The filing by Lessee of a petition to have Lessee adjudged as bankrupt.
e. The judicial declaration of Lessee as bankrupt.
f. The appointment of a trustee or receiver to take possession of substantially all Lessee's assets located at the Facility or of Lessee's interest in this Lease, if possession is not restored within thirty (30) days.
The attachment, execution or other judicial seizure of substantially all Lessee's assets located at the Facility or of Lessee's interest in this Lease, if the seizure is not discharged within thirty (30) days.
In the event of any such default or breach with the exception of bankruptcy or receivership, by Lessee, Lessor may, after giving written notice as provided above, pursue those remedies available to Lessor under the laws or judicial decisions of the State of California. In the event of bankruptcy or receivership, this Lease shall immediately terminate.
X: \Agreements\Parks & Recreation 2025\Boys and Girls Club Lease Agreement.docx 9 If Lessee breaches this Lease or is in default, as provided above, the Lessor may terminate this Lease upon written notice as provided herein. On such termination, the Lessor may recover from Lessee:
(i) The worth at the time of award of the unpaid rent which has been earned at the time of termination;
(ii) The worth at the time of award of the amount by which the unpaid rent which would have been earned after termination until the time of award exceeds the amount of such rental loss that Lessee proves could have been unreasonably avoided;
(iii) The worth at the time of award of the amount by which the unpaid rent for the balance of the term after the time of award exceeds the amount of such rental loss for such period that Lessee proves could be reasonably avoided; and
(iv) Any other amount necessary to compensate Lessor for all the detriment proximately caused by Lessee's failure to perform his obligations under this Lease, or which in the ordinary course of things would likely to result therefrom.
The "worth at the time of award" of the amounts referred to in Subsections (i) and (ii) hereinabove is computed by allowing interest at the legal rate. The worth at the time of award of the amount referred to in paragraph (iii) of this subsection is computed by discounting such amount at the legal rate of interest.
Even though Lessee breaches this Lease or is in default, as provided above, this Lease continues in effect for so long as the Lessor does not terminate Lessee's right of possession; and the Lessor may enforce all its rights and remedies under this Lease, including the right to recover the rent as it becomes due under this Lease, unless the breach by Lessee constitutes a breach and abandonment of the Lease, in which case the Lessor may enforce all its rights and remedies except its right to recover rent as it becomes due.
For the purposes of this Lease, acts of maintenance or preservation or efforts to relet the Facility do not constitute a termination of Lessee's right to possession.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 10 The rights of the Lessor under this Lease shall be cumulative to all other rights or remedies now or hereafter given to Lessor by law. Nothing in this Lease affects the right of the Lessor to equitable relief where such relief is appropriate.
Nothing in this Lease affects the rights of the parties under statutory provisions relating to actions for unlawful detainer, forcible entry, and forcible detainer. If Lessor brings an action in unlawful detainer, and possession of the property is no longer an issue because possession of the property is delivered to Lessor before trial or, if there is no trial, before judgment is entered, unless Lessor amends the complaint to state a claim for damages not recoverable in the unlawful detainer proceeding, the bringing of an unlawful detainer, forcible entry, or forcible detainer action as described hereinabove does not affect Lessor's right to bring a separate action for relief on termination, or in equity; but no relief shall be requested and no damages shall be recovered in the subsequent action for any detriment for which claim for damages was made and determined on the merits in the previous action.
Efforts by the Lessor to mitigate the damages caused by Lessee's breach of this Lease do not waive the Lessor's right to recover damages under this section.
Nothing in this section affects the right of the Lessor to indemnification for liability arising prior to the termination of this Lease for personal injuries or property damage as provided in Section 26 of this Lease.
20. DEFAULT/REMEDIES - LESSOR.
Lessor shall not be in default unless Lessor fails to perform obligations required of it within a reasonable time, but in no event later than thirty (30) days after written notice by Lessee to Lessor; provided that if the nature of Lessor's obligation is such that more than thirty (30) days are reasonably required for performance, then Lessor shall not be in default if Lessor commences performance within the thirty (30) day period and thereafter diligently completes performance.
If Lessor defaults in the performance of any of the obligations or conditions required to be performed by Lessor under this Lease, Lessee may, after giving notice as provided above, elect to terminate this Lease upon giving thirty (30) days' written notice to Lessor of its intention to do so. In that event, this Lease shall terminate upon the date specified in the notice, unless Lessor has meanwhile cured the default. The foregoing shall be Lessee's sole remedy in the event of a breach by Lessor.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 1l
21. CONDEMNATION. If all of the Facility or any portion thereof is taken under the power of eminent domain, sold under the threat of the exercise of said power, or disposed of to satisfy federal requirements (all of which are herein called "condemnation"), this Lease shall automatically terminate as of the date the condemning authority takes title or possession, whichever occurs first.
Any award or payment made upon condemnation of all, or any part of the Facility shall be the property of Lessor, except that any specific damage that is expressly awarded to Lessee on account of its relocation expenses, special use and Lessee's property and specifically so designated shall belong to Lessee.
22. SEVERABILITY. No waiver of any breach of any covenant, condition or stipulation hereunder shall be taken to be a waiver of any succeeding breach of the same covenant, condition or stipulation.
23. BINDING EFFECT. This Lease shall be binding upon the parties hereto, their heirs, personal representatives, administrators, successors and assigns.
24. ASSUMPTION BY NEW OWNER. If the City of Merced transfers any interest in the Facility to any other party or entity, this Lease shall remain in full force and effect, with the new owner assuming the role of Lessor with all the rights and duties specified in this Lease.
25. SURRENDER. Lessee agrees to take good care of the Facility and to commit no waste and suffer no injury to be done to the same, and to return the possession of the same to Lessor at the expiration of the term, in as good condition as at the commencement of this Lease, normal wear and tear, unavoidable accidents and damage by casualty excepted.
If Lessee fails to surrender the Facility upon the expiration or termination of this Lease, Lessee shall indemnify and hold the Lessor harmless from all liability and expense resulting from the delay or failure to surrender, including, without limitation, claims made by any succeeding tenant founded on or resulting from Lessee's failure to surrender.
26. INDEMNITY. Lessee shall indemnify, defend (with legal counsel selected by Lessor) and hold harmless, Lessor and its officers, employees and agents from any and all claims or demands, actions, damages, costs and expenses for injuries to persons or property arising out of the negligence or improper acts or omissions of Lessee, its agents, officers or employees which are connected with or X: Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 12 incident to Lessee's operations, use or occupancy at or of the Facility or Lessee's sublease of the Facility, or occurring on the Facility during the term of this Lease or any time of occupancy of the Facility by Lessee and/or Lessee's sublessee, including claims, liabilities, and actions based upon nuisance or inverse condemnation. Upon demand from Lessor, Lessee shall, at its own cost and expense, indemnify, protect, defend (with legal counsel selected by Lessor), and hold harmless Lessor and its officers, employees, and agents against any and all such liabilities, claims, demands, actions, losses, damages, and costs. It is understood and agreed that the duty of Lessee to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by Lessor of insurance certificates and endorsements required under this Lease does not relieve Lessee from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall survive the termination of this Lease and shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Lease, Lessee acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.
27. COVENANTS AGAINST DISCRIMINATION. The Lessee agrees for itself, its heirs, executors, administrators and assigns, and all persons claiming under or through them, that any deed or deeds shall contain the following covenants.
"There shall be no discrimination against or
segregation of any person or group of persons on account of race, color, creed, national origin, religion, sex,
disability, marital status or ancestry, in the leasing, subleasing, transferring, use, occupancy, tenure or
enjoyment of the Facility herein leased, nor shall the
essee itself, or any person claiming under or through it stablish or permit any such practice or practices of
discrimination or segregation with reference to the
selection, location, number, use, occupancy of tenants, lessees, sublessees, subtenants or vendees in the Facility herein leased."
28. NOTICES. All notices and other communications contemplated shall be in writing and shall be deemed given when personally delivered or received by mail, and shall be personally delivered or mailed by certified mail, return receipt requested, with postage and fees paid, as follows:
X: Agreements\Parks & Recreation 2025\Boys and Girls Club Lease Agreement.docx 13 Lessor: City of Merced
c/o City Manager
678 West 18th Street
Merced, CA 95340
Copy to: City Attorney
City of Merced
678 West 18th Street
Merced, CA 95340
Lessee: Boys and Girls Clubs of Merced County, Inc.
615 W 15th Street
Merced, CA 95340
29. ENTIRE AGREEMENT. All preliminary and contemporaneous agreements and understandings are merged and incorporated into this Lease which contains the entire agreement between the parties. This Lease may not be modified or amended in any manner except by an instrument in writing executed by the parties hereto.
30. VALUE. There is in-kind value to the lease of the McCombs Youth Center, a 17,405 square foot building with office, activity rooms, a catering kitchen, and a 7,400 square foot high school sized gymnasium, the only gym currently in a City-owned park facility. In 2022, the lowest lease rate of a City- owned facility in Downtown Merced was $1.25 per square foot for the Bell Station and the Transpo Center. The Economic Development Department for the City of Merced indicates that in the year 2022, there were some private properties in Downtown Merced available for lease without utilities for $1.15 per square foot.
Based on those estimates, an approximate in-kind value of the lease of the McCombs Youth Center during the year 2022 would be in the range of $240,189.00 to $261,075.00 per year.
31. RECORDS. It is understood and agreed that all files, studies, financial records, computer records, data and other papers, etc., in possession of the Lessee relating to the matters covered by this Lease shall be the property of the Lessor and Lessee agrees to deliver same to the Lessor upon request or upon any termination of this Lease. Lessee shall also prepare any reports regarding expenditures and performance required by the Lessor.
X:\Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 14 The Lessee shall maintain any and all ledgers, books of account, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to charges for services or expenditure or disbursement charges to the Lessor for a minimum of three (3) years, or for any longer period as required by law, from the date of final payment. Any records or documents required to be maintained shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the Lessor.
32. COMMUNICATION. Lessee shall document their programming efforts and report to the City Council on a quarterly basis. While the details and format of the report can be mutually agreed upon after the Lease is signed, the reports shall generally include the following information:
The date and time of all activities offered at the facility (after-school activities, classes, trainings, etc.)
. The number of participants for or at each activity.
The number of volunteers/staff for or at each activity.
A daily sign-in/sign out sheet for each activity.
A database containing services provided; number of youth participating monthly; male and female breakdown; grade, school, home addresses (can be just by block and/or street name), attendance.
• Photos of events/training.
In addition, on at least a six-month basis, each organization shall complete a short self- evaluation, answering the following questions:
• What was the best thing that happened at the Facility this quarter? Did you accomplish your goal as stated in the original application? : If not, why not?
What would help make your program better?
Do you have any new partnerships?
33. CONTRACT REVIEW. Throughout the term of this Lease, in the month of December of each year of the Lease Term, Lessor's staff and the staff of Lessee will meet to discuss the Lease with the Lessee to determine if there are any changes or modifications that the parties believe should be made. If there are proposed changes, they can be brought before the City Council prior to the start of the new fiscal year.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 15 34. USE OF CITY NAME AND LOGO. All notices, pamphlets, press releases, research reports, and similar documents prepared and released by Lessee shall include the following statements: "The Boys and Girls Club is a partner with the City of Merced" or "This activity is funded in part by the City of Merced under a Contract with the City of Merced." The website for the Boys and Girls Club shall include the City logo when possible.
35. MISCELLANEOUS.
(a) Attachments, Headings, Terms. All attachments referred to herein are hereby incorporated by reference into this Lease. The headings and underscorings contained herein are for convenience purposes only and shall not be used to interpret nor be deemed to extend or limit the specific sections. The work or words enclosed in quotation marks shall be construed as defined terms for purposes of this Agreement. The terms "Lessor" and "Lessee" shall be construed to mean, when required by the context, the directors, officers, employees, invitees, contractors, materialmen, servants and agents of Lessor and Lessee. (b) Attorney's Fees. If either party named herein brings an action to enforce the terms of this Lease or to declare rights hereunder, the prevailing party in any such action, on trial or appeal, shall be entitled to his reasonable attorney's fees to be paid by losing party as fixed by the court.
(c) Execution and Delivery. This Lease shall not be binding nor confer any rights upon either party unless and until executed and mutually delivered by and between both parties.
(d) Relationship of Parties. This Lease does not create the relationship of principal and agent or a partnership or joint venture, or of any association other than that of Lessor and Lessee.
(e) Time of Essence. Time and specific performance are each of the essence of this Lease.
(f) Choice of Law. Lessor and Lessee understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Lease and also govern the interpretation of the Lease without regard to any applicable conflicts of law, including matters of construction, validity, and performance.
X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 16 (g) The parties agree that jurisdiction and venue for any legal challenge to the provisions of this Lease or the enforcement of the rights or obligations hereunder shall be brought in the state Superior Court in the County of Merced. (h) This Lease contains the complete, final, entire, and fully integrated understanding and agreement between the parties hereto. All prior negotiations, understandings, writings, and oral agreements pertaining to the subject matter hereof are superseded by this Lease. No covenants, agreements, representations, or warranties of any kind whatsoever have been made by any party hereto, except as specifically set forth in this Lease. All prior discussions, negotiations, and understandings have been and are merged and integrated into, and are superseded by, this Lease.
(i) This Lease may be amended only in writing, signed by the Lessor and Lessee.
This Lease has been negotiated at arms' length between persons knowledgeable in the matters dealt with herein. In addition, each party has been represented by experienced and knowledgeable legal counsel in the negotiation and drafting of this Lease. Accordingly, any rule of law, including, but not limited to, Section 1654 of the Civil Code of California, or any other statutes, legal decisions, or common-law principles of similar effect, that would require interpretation of any ambiguities in this Lease against the party that drafted this Lease is of no application and is hereby expressly waived.
(k) Failure of any party to insist upon strict observance of, or compliance with, all of the terms of this Lease in one or more instances shall not be deemed a waiver of that party's right to insist upon such observance or compliance with the other terms of the Lease. The mere passage of time, or failure to act upon a breach, shall not be deemed as a waiver of any provision or term of this Lease.
This Lease may be executed in one or more counterparts with each counterpart being deemed an original. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterparts executed by the other parties hereto are in the physical possession of the party or parties seeking enforcement thereof.
(m) The person or persons executing this Lease on behalf of the parties hereto warrants and represents that he/she/they has/have the authority to execute X: \Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 17 this Lease on behalf of their entity and has/have the authority to bind their party to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Lease Agreement to be fully executed on the date first herein written.
LESSOR:
CITY OF MERCED
A California Charter Municipal Corporation
BY:
D. Scott McBride
City Manager
ATTEST:
D. SCOTT MCBRIDE, CITY CLERK
BY:
Assistant/Deputy City Clerk
APPROVED AS TO FORM:
CRAIG J. CORNWELL, CITY ATTORNEY
BY: Graig Cornwell 6/30/2025
City Atforner Date
ACCOUNT DATA:
M. VENUS RODRIGUEZ, FINANCE OFFICER
BY:
Verified by Finance Officer
X: Agreementsi Parks & Recreation 2025\Boys and Girls Club Lease Agreement docx 18 LESSEE:
BOYS AND GIRLS CLUB OF MERCED,
A California Corporation
(Signature)
SEE LEE
(Print name)
Its: CHIEF EXECUTIVE OFFICER
BY:
(Signature)
(Print name)
Its:
Taxpayer I.D. No. _77-035-7487
ADDRESS: 615 W. 15th Street
Merced, CA 95340
TELEPHONE: (209) 722-9922
X: Agreements\Parks & Recreation\2025\Boys and Girls Club Lease Agreement.docx 19 EXHIBIT A- Program Proposal & Scope of Services
X: lAgreements\Parks & Recreation\2023\City of Merced Community Center Use Agreement 10.24.23.docx 19 The Youth Center would not contain a swimming pool or significant outdoor activities.
Brief Summary of Operations and Lease Agreement:
Central to the operational plans for the Youth Center is the commitment of the Boys and Girls Club to partner with the City by operating the facility and paying operating expenses. The Boys and Girls Club has conceptually committed to this, allowing the project to proceed.
Lease Agreement: The Youth Center will be operated by the Merced Boys and Girls Club, through a written Lease Agreement (Appendix A). The City may also operate programs in the building, and other organizations would be encouraged to use it as well. Term of the Agreement is ten years.
In the draft agreement with the Boys and Girls Club, the Club will pay costs of operations, and be able to earn income from rentals of the building. The City is able to use the building for programs at no charge.
The facility does not require new support of the City's General Fund.
Policies and Priorities for Youth Center Use: The Youth Center Task Force recommends the following priorities for Youth Center use.
1. Low-cost youth activities offered by the Boys and Girls Club and the City of Merced
2. Free youth activities offered by other youth-serving nonprofit organizations
3. Paid youth activities offered by youth-serving public or nonprofit organizations
4. Adult recreation
5. Community group use on a rental basis
To place these priorities into practice, policies for Center use will be developed and implemented by the City, consistent with the mission of the Youth Center.
In general, these policies will be:
• At no time would an adult activity be allowed to displace a youth activity. • No youth will be turned away due to an inability to pay; guests will be allowed by the Boys and Girls Club on a limited basis.
• Facilities would be available to the City for municipal purposes, without charge.
• Other youth-serving organizations would also be encouraged to use the Youth Center.
• Although a Youth Center, some adult programs may occur at some times.
Adult activities and youth activities will be strictly separated; youth-only times will be established.
• Policies will be adopted for short- and long-term room rental to community groups and private organizations. These policies will be consistent with the Youth Center Mission. Uniform rental rates will be established.
Public Access: Full public access by all the youth of the community will be assured, using a system which will also assure adequate security and maintenance of discipline and order in the Youth Center. The Center will operate on the basis of a pass card issued to youth who want to use the Center.
Pass cards will be issued in two ways, either as a City Youth Center pass, or as a Boys and Girls Club membership card. The Boys and Girls Club national organization has found that a membership card serves as an effective way for youth to feel ownership of the facility, which promotes order and limits vandalism and undesirable behavior. The Club in Merced charges a nominal annual fee (currently $10 annually). The City Youth Center pass will have the same charge ($10.00) and will be available to youths age 6 to 18.
No youth will be denied access due to inability to pay. No youth is required to join the Boys and Girls Club in order to use the Youth Center. The Boys and Girls Club offers the opportunity to pay the $10.00 fee over time at $1.00 per month, and offers the chance to work off the membership fee by doing chores around the building. The City pass carries the same options, including having family members "work off" the fee in community projects (such as graffiti removal).
Only one pass per youth is needed, and can be transferred over to the other type of pass before its expiration if the youth wants to change over. Both passes would ofler a family rate of $25.00 annually.
Operations in other Communities:
During the development of this Plan, members of the Youth Center Task Force and City stall visited operational Boys and Giris Clubs in four other communities: Fresno, Tracy, Manteca, and Lodi. Physical facilities were inspected, stall consulted on operational issues, and budgets and lease agreements were obtained and reviewed.
In general, each one of these other facilities has been successful in offering well-used programs. Each one has depended upon a partnership between the Boys and Girls Club and a local government. In Fresno and Tracy, the agreement is with local school districts, which lease ground to the Club, upon which the facility is built. In Lodi and Mantece, the Club leases ground from the City. The ground leases are all at nominal charges (most are one dollar per усаг).
Joint use generally is a component of the agreements. Where the Clubs are located on school property, the schools are able to use the Club facility during school hours. In Lodi, where the club is located in a City park, occasional use is made by the City.
Each Club rents out its facility for community events.
Community Fundraising:
A significant amount of support for capital investment must come from fundraising or income from gifts or endowments. Besides Boys and Girls Cub fundraising which is specific to the Club's programs, a more general fundraising effort can be carried out through KidsPlace, a nonprofit group with 501(c) 3 tax status, allowing tax-deductibility of contributions.
The Youth Center Task Force, through a Fundraising Subcommittee, will assist in coordination of materials to be used in fundraising, and develop a fundraising concept which can be carried out jointly by all parties.
Fundraising includes solicitation of key major contributions, broad-based community participation with smaller contributions, and fundraising events.
A detailed fundraising plan and approach will be defined by the Subcommittee in conjunction with representatives of the Boys and Girls Club and other organizations.
Any level of contribution will be welcomed, and there will be a recognition program for naming of parts of the facility for contributors of large amounts.
The City Council has previously approved such recognition programs in other City facilities, including the Merced Senior Citizen/Community Center and the Merced Multicultural Arts Center.
Contlagency Plans:
Operation of the Youth Center is dependent upon the Boys and Girls Club.
However, in the event that the Boys and Girls Club is unable to operate the facility, a contingency plan should be in place.
It is estimated that if the City had to operate the facility at ordinary City rates of expense, costs would be about $150,000 annually. The largest items would be utilities ($40,000), and facility attendant and custodial expenses ($90,000).
Appendix B contains a more detalled table of estimated operating costs.
Termination of the Agreement with the Boys and Girls Club would require either that another operator be found for the facility, or that the City operate it directly. Given sufficient notice before termination, the City's first effort would be to solicit proposals from other youth-serving organizations to operate the Center, or to operate programs in the Center. As necessary, the City may also operate programs, but it is more likely that the City's primary role is to provide the facility in which others can operate, upon payment of rent or some financial partnership.
EXHIBIT B
Reporting Requirements & Progress Report Template (Example) Monthly Community Center Service Provider Roundtable- The second Tuesday of each month is used to meet routinely with Parks & Community Service staff to address programmatic issues, facility needs and coordinate efforts. These meetings are held at the Parks & Community Services Office.
Quarterly Progress Reports and Presentations should be given by Providers to the Recreation & Parks Commission. These meetings are held the fourth Monday of each month at 5:30pm at City Hall.
Annual Progress Reports should be given by Providers to the City Council each May in consideration of any proposed Agreement Extension.
City of Merced Parks & Community Services- Youth Center Activity Report MERCED
Organization Name
Organizational Mission
Activity Report Quarter 1
12(401-12/56) Quarter 2 Mid-Year (Quarter 182) D
Quarter 3
dane: 8. 11/31-3/38) Quine 41421-0/30
Quarter 4 Year-End (Quarter 1-4)
Youth Center in 27° & K McCombs McNamara Park Stephen Leonard Operation
Cost or Required In-kind for Participation Participants Served Afterschool [unduplicated) (indicate daily. weekly, manthi. or
At the Youth Cevler
After School Membership Special Camps
Outside of Youth Center
but in City of Merced
Duration Program/Center was Open this Period (List Location(s) served) Days Open for Hours Total Hours
Programming Per Day Participants Served through Special Events/Camps
At the Youth Center
Special Events/ Camp
Hours Outside of Youth Center
Total Hours Open for Total Number of Sorvice Contacts
Service in the Reporting
Period Number of youth x
times they were served
Demographic information of Youth Served Afterschool (number of youth in each category if available) Ages Preschool age (0-5) School Age (6-17) Young Adults (18-24) Ethnicity African Asian Hispanic White Mixed Other/
American Unknown
Zip Code of 95340 95341 95344 95348 Other/ Unknown
Participants
staff Structure to Support Program
Employed Staff
Interns
Volunteers
EXHIBIT C- Building Condition Report
RENTAL INSPECTION CHECKLIST
RATINGS:
S- Satisfactory; NC - Needs Cleaning; NSC - Needs Spot Cleaning; NP - Needs Painting; NSP - Needs Spot Painting: SC - Scratched: NR - Needs Repair: RP - Needs Replacin : NA - Not Applicable Community Center/ Youth Center:
General Move-In Rating Move-Out Ratin! Remarks City Staff Inspection By Doors
Windows
Screens
Blinds or
shades
Locks
Walls
Cellings
Hallways
Outdoor Move-In Rating Vlove-Out Ratin! Remerks
Lighting
Front Yard
Lawn
Backyard
Lawn
Utilities and Safet Move-In RatinsMove-Out Ratin| Remarks HVAC unit
Water heater
Electric outlets
Lights
Switches
Smoke
detectors
Carbon
monaride
detectors
Sprinklers
Flre
extingulshers
Security
systems or
alarms
Bathroom Move-In RatingMove-Out Ratin Remarks
Toilets
Bathrubs
Sinks
Cabinets
Kitchen Move-In Rating Move-Out Ratin| Remarks
Refrigerator
Dishwasher
Oven
Stove
Sinks
Garbage
dis posal
Cabinets and
drawers
City Equipment Remarks
Desk
Chairs
Supplies
(paper, paints,
camill
City of Merced
Storage (note
all equipment)