STATE OF CALIFORNIA-SOFTWARE LICENING PROGRAM
AGREEMENT (SLP)
CONTRACT NO. SLP-23-70-0025R
CDW GOVERNMENT, LLC
CITY OF MERCED
A California Charter Municipal
Corporation
BY:
D. Scott McBride,
City Manager
ATTEST:
D. SCOTT MCBRIDE, CITY CLERK
ex Deerandaluedaa
Assistant/Deputy City Clerk
APPROVED AS TO FORM:
CRAIG J. CORNWELL, CITY ATTORNEY
orGanismornwell 4-17-2024
983
ACCOUNT DATA:
M. VENUS RODRIGUEZ
BY: MUner Verified by Finance Ofter 1:205
Funds to be encumbered as
needed.+e7/22/24
not to exceed. # 20,000.00
+ 7|23/24
Procurement Division
CALIFORNIA DEPARTMENT OF
DGS 707 Third Street, 2nd Floor, MS #2-202
GENERAL SERVICES 12
West Sacramento, CA 95605-2811
State of California
SOFTWARE LICENSING PROGRAM (SLP) AGREEMENT
softwarelicensingprogram
Contractor: CDW Government, LLC
Contract Number: SLP-23-70-0025R
SLP Contract Term: 05/22/2023 through 05/21/2026
Contract Base: Adobe Inc. Offer Number ADOBE-SLP-2023
This contract is available for use by State of California departments and any city, county, special district, educational agency, local government body or corporation empowered to expend public funds. While the state makes this contract available, each local agency should make its own determination whether the SLP is consistent with their procurement policies and regulations.
The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.
Terms and conditions listed below are hereby incorporated by reference and made a part of this SLP Agreement as if attached herein and shall apply to the purchase of goods or services made under this Participating Agreement. Contractor non-compliance with the requirements of this contract may result in contract termination.
By signing below, Contractor agrees to the General Provisions dated June 21, 2022, SaaS Cloud Computing Services Special Provisions dated March 15, 2018 and all other provisions included herein.
1) General Provisions - Information Technology (GSPD-401IT) effective 6/21/22 2) Cloud Computing Services Special Provisions (Software as a Service) effective 3/15/2018
3) General Provisions - Information Technology Cloud Computing Software as a Service (SaaS) effective 6/21/22
For State of CA: For Contractor:
Original Signature on File Original Signature on File
Stephanne Lim Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
06/13/2023
Date
Company Name
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400
SOFTWARE LICENSING PROGRAM (SLP)
CDW GOVERNMENT, LLC
SLP-23-70-0025R
CONTRACTOR PROVIDES COPY OF • A report is required for each SLP, each THE CONTRACT AND SUPPLEMENTS quarter, even when no new purchase orders are received in the quarter.
The SLP Contractors are required to • A separate report is required for each provide the entire contract that consists of SLP agreement. the following: • Each purchase order must be
reported only once in the quarter
• SLP Cover sheet with signatures from identified by the purchase order the DGS Procurement Division Deputy date, regardless of when the Director or designee and Contractor. services were performed, the • Ordering instructions. products were delivered, the invoice • Std. 204 Payee Data Record was sent, or the payment was • SLP Contract terms and conditions received.
(General provisions). • Purchase orders from State and local • Software License Agreement pricing. government agencies must be • Supplements, if applicable separated on the report, as shown in the instructions.
CONTRACTOR QUARTERLY REPORTS • Any report that does not follow the required format or excludes required
SLP Contractors are required to submit information will be deemed incomplete a detailed SLP Business Activity Report and returned to the SLP contractor for on a quarterly basis to the SLP Unit. corrections.
This report shall be e-mailed to the SLP • Taxes and freight must not be included Unit general e-mail: in the report.
• New SLP agreements, renewals, and
[email protected] amendments will be approved only if
the SLP contractor has submitted all
Alternatively, this report can be mailed to: required quarterly reports and incentive fees.
Department of General Services • A quarterly report is required even Procurement Division - SLP Unit when there is no activity.
Attention: Quarterly Report Processing
707 Third Street, MS #2-202 SLP Quarterly Business Activity Reports West Sacramento, CA 95605 are due in the SLP Unit within two weeks after the end of each quarter as shown
Reports that include paper checks for below:
quarterly incentive fees must be mailed
and shall not be e-mailed. Quarter 1 Jan 1 to Mar 31 Due Apr 15 Quarter 2 Apr 1 to Jun 30 Due Jul 15
For the full instructions on completing and Quarter 3 Jul 1 to Sep 30 Due Oct 15 submitting SLP Quarterly Business Activity Quarter 4 Oct 1 to Dec 31 Due Jan 15 Reports, reference "ATTACHMENT A" of
this agreement.
CONTRACTOR QUARTERLY
Important things to remember regarding INCENTIVE FEES
SLP Quarterly Business Activity Reports:
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All SLP contractors, including certified • Agency purchase order number Small Businesses and Disabled Veteran • State Agency Bill Code Business Enterprises, will be required to • Line item number pay incentive fees for all orders placed by • Unit price local government agencies. See the • Extended line item price current incentive fees in the DGS Price • Invoice total Book (https://www.dgs.ca.gov/OFS/Price-
Book). State sales tax and/or use tax shall be
itemized separately and added to each
A local government agency is any city, invoice as applicable. The company name county, district, or other local governmental on the SLP contract, purchase order and body, including the California State invoice must match or the State University (CSU) and University of Controller's Office will not approve California (UC) systems, K-12 public payment.
schools and community colleges
empowered to expend public funds. CONTRACTOR OWNERSHIP
INFORMATION
Local incentive fee payments may be
made with a paper check, electronic check CDW Government, LLC is a large business or credit card. enterprise.
Contractor may make an electronic check EXECUTIVE ORDER N-6-22 - RUSSIA or credit card payment through the LPA SANCTIONS
Payment Portal
(https://www.dgs.ca.gov/PD/Services/Page On March 4, 2022, Governor Gavin -Content/Procurement-Division-Services- Newsom issued Executive Order N-6-22 List-Folder/Access-LPA-Payment-Portal). (the EO) regarding Economic Sanctions against Russia and Russian entities and
If payment is made with a paper check, the individuals. "Economic Sanctions" refers to check shall be made payable to the sanctions imposed by the U.S. government Department of General Services, SLP Unit, in response to Russia's actions in Ukraine, and must be mailed to the SLP Unit along as well as any sanctions imposed under with the applicable Quarterly Report. state law. The EO directs state agencies to See the provision in this SLP entitled terminate contracts with, and to refrain "Contractor Quarterly Report Process" for from entering any new contracts with, information on when and where to send individuals or entities that are determined these checks and reports. to be a target of Economic Sanctions.
Accordingly, should the State determine
CONTRACTOR INVOICES Contractor is a target of Economic
Sanctions or is conducting prohibited
Unless otherwise stipulated, the contractor transactions with sanctioned individuals or must send their invoices to the department
entities, that shall be grounds for
address set forth in the purchase order.
termination of this agreement. The State
Invoices shall be submitted in triplicate and
shall provide Contractor advance written
shall include the following: notice of such termination, allowing Contractor at least thirty (30) calendar days
• Contract number
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to provide a written response. Termination are currently available under any shall be at the sole discretion of the State. mandatory Statewide Contract. State agencies who want to purchase a software
appliance/hardware product type, other
AGENCY NON-COMPLIANCE than what is available through a
mandatory Statewide Contract must submit
Agency non-compliance with the an exemption request to the mandatory requirements of this contract may result in Statewide Contract Administrator. For the loss of delegated purchasing authority more information and the required to use the SLP. justification forms regarding the exemption PLEASE REQUEST A COPY OF ALL process, please refer to the following CONTRACT TERMS AND CONDITIONS website:
https://www.dgs.ca.gov/PD/Services/Page-
FROM THE CONTRACTOR, IF NOT
Content/Procurement-Division-Services-
PROVIDED INITIALLY.
List-Folder/Request-an-IT-Hardware-
AVAILABLE PRODUCTS AND/OR Contract-Exemption. This restriction does SERVICES not apply to local governmental agencies.
This contract may provide for the purchase INSTALLATION SERVICES and warranty of software, software
maintenance, technical support, training, • Installation Services can only be installation, software as a service, and purchased when they are in support of implementation services. software purchased under this SLP contract.
Only products from the manufacturer listed • Installation Services must not exceed below are available within the scope of this the total cost of the software. contract:
IMPLEMENTATION SERVICES
• Adobe Inc.
Before procuring Implementation Services,
UNAVAILABLE PRODUCTS AND/OR state departments should conduct an SERVICES analysis and use their own due diligence to
determine if these services are the most
The following products and/or services are cost effective solution that meets their not available under this contract: business needs and security requirements. • STANDALONE HARDWARE Requirements
• CONSULTING
• TELECOMMUNICATION PRODUCTS • State departments must complete a • CLOUD: IAAS/PAAS Statement of Work (SOW) for all
Implementation services.
Notice to State Agencies: Software
appliances/hardware products offered • Job titles/categories are limited to those under the Software Publisher's pricelist are identified in the SLP price list.
NOT available under the Software
Licensing Program (SLP) if the same type • Hourly rates must not exceed those identified in the SLP price list.
of software appliance/hardware products
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• Implementation services can only be ISSUE PURCHASE ORDER TO purchased when they are in support of
software purchased under the SLP. Agency purchase orders must be mailed to the following address, or e-mailed:
• Time and Material pricing must not
exceed the job Title hourly rate times CDW Government, LLC the number of hours to complete the job. 230 N. Milwaukee Ave.
Vernon Hills, IL 60061
NOTE: Implementation Services under Attn: Luke Anderson this contract must be paid in arrears.
Agencies with questions regarding
SOFTWARE MAINTENANCE, products and/or services may contact the SUBSCRIPTION AND SAAS RENEWALS contractor as follows:
Software Maintenance, Subscription and Phone: (847) 419-7416 SaaS renewals shall be fixed at the E-mail: [email protected] agencies prior applicable rates (or lower),
with a 0% uplift (no up-lift) and no SHIPPING INSTRUCTIONS additional increases, fees or charges F.O.B. (Free On Board) Destination added, for the duration of this SLP
contract. DELIVERY
SERVICE CREDITS 30 days after receipt of order, or as
Service credits are acceptable only if they negotiated between agency and Contractor and included in the purchase order.
meet the following requirements:
AGENCY RESPONSIBILITY
• Service credits must be used for
training, certifications, or support Agencies must contact contractors to and must never expire even when obtain copies of the contracts and compare this contract term ends. them for a best value purchasing decision. • Unused service credits can be used Each agency is responsible for its own for other services such as training, contracting program and purchasing certification, or support. Example: If decisions, including use of the SLP $1,000 is purchased in training program and associated outcomes. credits but is not fully utilized, the
department may use the remainder This responsibility includes, but is not of unused credits for certifications or necessarily limited to, ensuring the support. necessity of the services, securing
appropriate funding, complying with laws
FIRST-YEAR MAINTENANCE and policies, preparing the purchase order First -year maintenance will be calculated in a manner that safeguards the State's at a maximum of 20% of the publisher's interests, obtaining required approvals, and documenting compliance with Government
SLP price.
Code 19130.b (3) for outsourcing services.
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It is the responsibility of each agency to the reasons why the other suppliers consult as applicable with their legal staff solicited did not respond with an offer. and contracting offices for advice • Assess the offers received using best depending upon the scope or complexity of value methodology, with cost as one of the purchase order. the criteria.
• Issue a Purchase Order to the selected
If you do not have legal services available contractor. to you within your agency, the DGS Office • For SLP transactions under $10,000, of Legal Services is available to provide only one offer is required if the State services on a contractual basis. agency can establish and document that the price is fair and reasonable. The fair
ORDER REQUIREMENTS AND
and reasonable method can only be
MAXIMUM ORDER LIMIT used for non-customizable purchases. • Unless otherwise determined by an Local governments set their own order individual ordering agency purchasing limits, and are not bound by the order limits authority, no SLP order may be on the cover page of this contract. executed by a State agency that
exceeds that agency's purchasing SPLITTING ORDERS
authority threshold. State agencies with
approved purchasing authority, along Splitting orders to avoid any monetary with their dollar thresholds can be limitations is prohibited. obtained at the List of State
Departments with Approved Purchasing Do not circumvent normal procurement Authority. methods by splitting purchases into a
• Agencies must adhere to the detailed series of delegated purchase orders (SAM requirements in the State Contracting 3572).
Manual (SCM) when using SLP
contracts. The requirements for the Splitting a project into small projects to following bullets are in the SCM, Volume avoid either fiscal or procedural controls is 2, (for IT): If soliciting offers from a prohibited (SAM 4819.34). certified DVBE, include the Disabled
Veteran Business Enterprise MINIMUM ORDER LIMITATION
Declarations form (Std. 843) in the
There is no minimum dollar value limitation
Request for Offer. This declaration
must be completed and returned by the on orders placed under this contract.
DVBE prime contractor and/or any ORDERING PROCEDURES
DVBE subcontractors. (See the SCM
Volume 2, Chapter 1200) 1. Order Form
• This is not a bid transaction, so the
small business preference, DVBE State departments shall use a participation goals, protest language, Contract/Delegation Purchase Order intents to award, evaluation criteria, (Std. 65) for purchases and services. advertising, etc., are not applicable.
• If less than 3 offers are received, State Local governments shall, in lieu of the agencies must document their file with State's Purchase Order (Std. 65), use their own purchase order document.
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Electronic copies of the State Standard The agency is required to complete and Forms can be found at the Office of distribute the order form. For services, State Publishing web site: the agency shall modify the information http://www.dgs.ca.gov/osp(select contained on the order to include the Standard Forms). The site provides service period (start and end date), and information on the various forms and the monthly cost (or other intermittent use with the Adobe Acrobat Reader. cost), and any other information Beyond the Reader capabilities, Adobe pertinent to the services being provided.
Acrobat advanced features may be The cost for each line item should be utilized if you have Adobe Business included in the order, not just system Tools or Adobe Acrobat 4.0 installed on totals.
your computer. Direct link to the
Standard Form 65: The contractor must immediately reject (http://www.osp.dgs.ca.gov/pdf/std065.p orders that are not accurate. df) Discrepancies are to be negotiated and
incorporated into the order prior to the
2. Purchase Orders products and services being delivered.
All Ordering Agency purchase order 3. Service and Delivery after Contract documents executed under this SLP Expiration
must contain the applicable SLP
contract number as show on page 1. Purchase orders must be issued before the SLP contract end term expires.
1. State Departments:
Also, purchase order amendments
Std. 65 Purchase Documents - cannot be issued to add product and State departments not transacting software maintenance if the SLP in FI$Cal must use the Purchasing contract end term has expired.
Authority Purchase Order (Std. 65)
for purchase execution. An CONTRACT PRICES
electronic version of the Std. 65 is
available at the DGS-PD website Contract prices for products and/or at http://www.dgs.ca.gov/ services are maximums. The ordering pd/Forms.aspx (select Standard department is encouraged to negotiate STD Forms). lower prices.
FISCal Purchase Documents - PRODUCT AND PRICING CHANGES State departments transacting in AND/OR UPDATES ARE NOT FIŞCal will follow the FI$Cal AUTHORIZED UNTIL REVIEWED AND procurement and contracting APPROVED BY DGS PROCUREMENT procedures. DIVISION SOFTWARE LICENSING
PROGRAM.
2. Local Governmental Departments:
Said documents are to be sent to the
Local governmental agencies may Department of General Services (DGS) use their own purchase document Procurement Division, Software Licensing for purchase execution. Program, 707 Third Street, 2nd Floor, West BUILDING GREEN BUYING GREEN WORKING GREEN 7
SOFTWARE LICENSING PROGRAM (SLP)
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SLP-23-70-0025R
Sacramento, CA 95605-2811, Attention by the Contractor to each small SLP Unit. business or DVBE.
2. The Contractor will provide an ordering
CONTRACT EXTENSIONS department with the following
information at the time the order is
The initial term of this SLP contract is 3 quoted:
years and may be extended for an
additional 2-years, however an amendment a. The Contractor will state that, as the must be issued prior to contract end date. prime Contractor, it shall be NOTE: Extensions are optional and are responsible for the overall execution at the discretion of the state. of the fulfillment of the order.
SMALL BUSINESS MUST BE b. The Contractor will indicate to the CONSIDERED ordering department how the order
meets the small business or DVBE
Prior to placing orders under the SLP, state goal, as follows:
departments shall, whenever practicable,
first consider offers from small businesses • List the name of each company that have established SLP contracts [GC that is certified by the Office of Section 14846(b)]. NOTE: The Small Business and DVBE
Department of General Services auditors Certification that it intends to will request substantiation of compliance subcontract a commercially with this requirement when department useful function to; and files are reviewed. • Include the small business or
DVBE certification number of
SMALL BUSINESS/DVBE - TRACKING each company listed, and attach a copy of each certification; and
State departments are able to claim
• Indicate the dollar amount of
subcontracting dollars towards their small
each subcontract with a small
business or DVBE goals whenever the
business or DVBE that may be
Contractor subcontracts a commercially
useful function to a certified small business claimed by the ordering department towards the small
or DVBE. The Contractor will provide the
business or DVBE goal; and
ordering department with the name of the
small business or DVBE used and the • Indicate what commercially dollar amount the ordering department can useful function the small business or DVBE subcontractor
apply towards its small business or DVBE
goal. will be providing towards
fulfillment of the order.
SMALL BUSINESS/DVBE -
SUBCONTRACTING 3. The ordering department's purchase
order must be addressed to the prime
1. The amount an ordering department Contractor, and the purchase order can claim towards achieving its small must reference the information provided business or DVBE goals is the dollar by the prime Contractor as outlined amount of the subcontract award made above.
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CERTIFICATION OF PAYMENT Each equipment or software component OPTIONS - Military & Vets Code $$999.5 must be in current operation for a paying and 999.7(a) (SB588) customer and the paying customer must be external to the contractor's organization
In accordance with the State Contracting (not owned by the contractor and not Manual, Volume 2, Section 1203.1, State owning the contractor). departments shall require the Contractor to
submit a complete an accurate Prime To substantiate compliance with the Contractor's Certification - DVBE Productive Use Requirements, the SLP Subcontracting Report (STD. 817) upon contractor must provide upon request the acceptance of ordered goods or services for name and address of a customer which the Contractor committed to DVBE installation and the name and telephone subcontractor participation. number of a contact person.
Upon delivery or completion of ordered The elapsed time such equipment or goods or services, State departments shall
software must have been in operation is
do the following: based upon the importance of the
• Provide proper withhold notification to equipment or software for system prime contractors. operation and its cost. The following • Withhold $10,000 or the full amount of designates product categories and the the final invoice if less than $10,000 required period of time for equipment or pending receipt of the complete and software operation prior to approval of the accurate STD 817. replacement item on SLP.
• Review the STD 817. If it is
determined to be complete and Category 1 - Critical Software: Critical accurate, authorize payment of the software is software that is required to withhold. control the overall operation of a computer
• If the STD 817 is late or incomplete, system or peripheral equipment. Included department must send the prime in this category are operating systems, contractor a cure notice allowing at data base management systems, language least 15 days, but not more than 30 interpreters, assemblers and compilers, days, to meet the Certification of communications software, and other Payments to DVBE Subcontractors essential system software. requirements.
• If the prime contractor does not Final Bid
comply by the identified deadline, Cost Installation Submission permanently deduct the withhold. More than
Retain all records for a minimum of six years. $100,000 8 months 6 months $10,000 up to
PRODUCTIVE USE REQUIREMENTS $100,000 4 months 3 months
Less than
The customer in-use requirement applies $10,000 1 month 1 month to all procurements of information
technology equipment and software, per Category 2 - All Information Technology the SCM, Volume 2, Chapter 1000, Section Equipment and Non-Critical Software:
1007. Information technology equipment is
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defined in State Administrative Manual pertains to all the different and unique state (SAM) § 4819.2. processes has been included.
Final Bid TERMINATION OF SLP CONTRACT
Cost Installation Submission
More than 1. The State or Contractor may terminate
$100,000 6 months 4 months this SLP Contract at any time upon 30 $10,000 up days prior notice.
to $100,000 4 months 3 months 2. Upon termination or other expiration of Less than this Contract, each party will assist the
$10,000 1 month 1 month other party in orderly termination of the Contract and the transfer of all assets,
STATE AND LOCAL GOVERNMENTS tangible and intangible, as may CAN USE THE SLP facilitate the orderly, nondisrupted
business continuation of each party.
State and local government use of the SLP 3. This provision shall not relieve the contracts is optional. A local government Contractor of the obligation to perform is any city, county, special district or other under any purchase order or other local governmental body or corporation, similar ordering document executed including UC, K-12 schools and community prior to the termination becoming colleges, effective.
that is empowered to expend public funds. STATEWIDE PROCUREMENT While the state makes this contract REQUIREMENTS
available, each local government agency
should make its own Departments must carefully review and adhere to the following Procurement
determination whether the SLP is Requirements, such as:
consistent with their procurement policies
and regulations. • SAM Section 4819.41 and 4832
certifications for information technology
APPLICABLE CODES, POLICIES AND procurements and compliance with GUIDELINES policies.
• Services may not be paid for in
All California codes, policies and guidelines advance.
are applicable. THE USE OF THE SLP • Departments are required to file with the
DOES NOT REDUCE OR RELIEVE
Department of Fair Employment and
STATE DEPARTMENTS OF THEIR
Housing (DFEH) a Contract Award
RESPONSIBILITY TO MEET STATEWIDE
Report Std. 16 for each order over
REQUIREMENTS REGARDING
$5,000 within 10 days of award,
CONTRACTING OR THE
including supplements that exceed
PROCUREMENT OF GOODS OR
$5,000.
SERVICES. Most procurement and
contract codes, policies, and guidelines are • Pursuant to Unemployment Insurance incorporated into The SLP contracts. Code Section 1088.8, state and local government agencies must report to the
Notwithstanding this, there is no guarantee
that "every" possible requirement that Employment Development Department (EDD) all payments for services that
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equal $600 or more to independent sole of an undisputed invoice, whichever is proprietor contractors. See the later.
contractor's Std. Form 204, Payee Data
Record, in the SLP contract to 2. Advance Payments
determine sole proprietorship. All
inquiries regarding this subject should Advance payment is allowed for be forwarded to EDD: Technical services only under limited, narrowly questions: 916/651-6945 or Information defined circumstances, e.g. between and forms: 916/657-0529. specific departments and certain • Annual small business and disabled types of non-profit organizations, or veteran reports. when paying another government
agency (Government Code (GC) §
ETHNICITY/RACE/GENDER REPORTING 11256 - 11263 and 11019).
REQUIREMENT
It is NOT acceptable to pay in
Effective July 1, 2002, in accordance with advance, except software Public Contract Code 10116, state maintenance and license fees, which departments are to capture information on are considered a subscription and ethnicity, race, and gender of business may be paid in advance if a provision owners (not subcontractors) for all addressing payment in advance is awarded contracts, including CAL-Card included in the purchase order. transactions. Each department is required
to independently report this information to Software warranty upgrades and the Governor and the Legislature on an extensions may also be paid for in annual basis. advance, one time.
Departments are responsible for 3. Payee Data Record (Std. 204) developing their own guidelines and forms
for collecting and reporting this information, State Agencies not transacting in FI$Cal, must obtain a copy of the
Contractor participation is voluntary. Payee Data Record (Std. 204) in order to process payments. State
PAYMENTS AND INVOICES Ordering Agencies forward a copy of the Std. 204 to their accounting
1. Payment Terms office(s). Without the Std. 204,
payment may be unnecessarily
Payment will be made in accordance delayed. State Agencies should with the provisions of the California contact the Contractor for copies of Prompt Payment Act, Government the Payee Data Record
Code Section 927 et. seq. Unless
expressly exempted by statute, the 4. DGS Administrative Fees Act requires State agencies to pay
properly submitted, undisputed Orders from State Agencies:
invoices not more than 45 days after
(i) the date of acceptance of goods or The Department of General Services performance of services; or (ii) receipt (DGS) will bill each State agency directly an administrative fee for use
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of SLP contracts. The administrative Faxination no.: 916/376-6371 fee should NOT be included in the
order total, nor remitted before an
invoice is received from DGS.
5. Credit Card
The Contractor accepts the State of
California credit card (CAL-Card).
A Purchasing Authority Purchase
Order (Std. 65) is required even when
the ordering department chooses to
pay the contractor via the CAL-Card.
Also, the DGS administrative fee is
applicable for all SLP orders to
suppliers not California certified as a
small business.
FEDERAL DEBARMENT
When federal funds are being expended,
the department is required to obtain (retain
in file) a signed "Federal Debarment"
certification from the contractor before the
purchase order is issued. This
certification is required by the regulations
implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part
98, Section 98.510, Participants;
responsibilities. The regulations were
published as Part VII of the May 26, 1988
Federal Register (pages 19160-19211).
AMERICANS WITH DISABILITY ACT
(ADA)
(See attachment B)
DGS PROCUREMENT DIVISION
CONTACT AND PHONE NUMBER
Department of General Services
Procurement Division, SLP Unit
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
Phone no.: 916/375-4365
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ATTACHMENT A
SLP QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year:
Software Publisher:
Reporting Quarter: • Q1 (January to March)
Contract Number: • Q2 (April to June)
For Questions Regarding this Report: • Q3 (July to September) E-mail: • Q4 (October to December)
Check Here if No New Orders for This Quarter •
STATE GOVERNMENT AGENCY PURCHASES
Purchase Purchase Total Dollars
State Agency Agency Phone
Per Purchase Agency Contact Agency Address
Name Order Number Order Date Billing Code Number
Order
Total State Agency Dollars Reported for Quarter: $
LOCAL GOVERNMENT AGENCY PURCHASES
Local Government Agency Purchase Order Purchase Total Dollars Per Agency Phone Name Number Agency Address
Order Date Purchase Order Contact Number
Total Local Government Agency Dollars for Quarter: $
1.25% Remitted to DGS (does not apply to CA certified Small Businesses): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Updated 7/2019
ATTACHMENT A
SLP QUARTERLY BUSINESS ACTIVITY REPORT
Instructions for completing the SLP Quarterly Business Activity Report.
1. Complete the top of the form with the appropriate information for your company.
2. Agency Name - Identify the State agency or Local Government agency that issued the order.
3. Purchase Order Number - Identify the purchase order number (and amendment number if applicable) on the order form. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.
4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the order. This is not the date you received, accepted, or invoiced the order.
5. Agency Billing Code - Identify the State agency billing code. This is a five-digit number identified on the upper right hand corner of the Std. 65 purchase order form.
You must identify this number on all purchases made by State of California agencies.
Billing codes are not applicable to Local Government agencies.
6. Total Dollars Per PO - Identify the total dollars of the order excluding tax and freight.
Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. The total dollars per order should indicate the entire purchase order amount (less tax and freight) regardless of when you invoice order, perform services, deliver product, or receive payment.
7. Agency Contact - Identify the ordering agency's contact person on the purchase order.
8. Agency Address - Identify the ordering agency's address on the purchase order.
9. Phone Number - Identify the phone number for the ordering agency's contact person.
10. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or Local Government agency dollars (pre-tax) for all orders placed in quarter.
11. 1.25% Remitted to DGS - Identify 1.25% of the total Local Government agency dollars reported for the quarter.
12. Grand Total - Identify the total of all State and Local Government agency dollars reported for the quarter.
Notes:
• A report is required for each SLP contract each quarter even when there are no new orders for the quarter.
• Quarterly reports are due two weeks after the end of the quarter.
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400
ATTACHMENT B
ADA NOTICE
Procurement Division (State Department of General Services)
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE
POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY
To meet and carry out compliance with the nondiscrimination requirements of the Americans With Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.
For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.
IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS
BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE,
WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT
DOCUMENTS.
The Procurement Division TTY telephone numbers are:
Sacramento Office: (916) 376-1891
Fullerton Office: (714) 773-2093
The California Relay Service Telephone Numbers are:
Voice: 1-800-735-2922 or 1-888-877-5379
TTY: 1-800-735-2929 or 1-888-877-5378
Speech-to-Speech: 1-800-854-7784
Updated 2/06/2018 15
California DGS SLP Adobe SLP-23-70-0025R-Pricing.xIsx
LARGE GOVERNMENT AGENCIES (LGA) PRICING JAN 2024
Authorized Resellers
AbleGov, Inc.
Allied Network Solutions, Inc.
Bridge Micro
CDW Government LLC
OnPar
Taborda (OPTM)
DISCLAIMER: All prices listed here are estimated street price as of the above date, and the actual price for such products will be provided by the reseller. For Level 6 pricing, a minimum of 100 licenses must be purchased.
SKU # Adobe MSRP Max DGS Price
Product Family (Level Detail)
(monthly) (monthly)
Acrobat Pro for enterprise Offline Featured Restricted Licensing Level 6 (100-999 licenses) NEW 65323968BC06A12 $14.58 $14.40 Level 9 (minimum of 10,000 licenses) NEW 65323968BC09A12 $8.75 $8.64 Level 6 (100-999 licenses) RENEWAL 65324175BC06A12 $14.58 $14.40 Level 9 (minimum of 10,000 licenses) RENEWAL 65324175BC09A12 $8.75 $8.64 Acrobat Pro for enterprise Online Featured Restricted Licensing Level 6 (100-999 licenses) NEW 65323973BC06A12 $14.58 $14.40 Level 9 (minimum of 10,000 licenses) NEW 65323973BC09A12 $8.75 $8.64 Level 6 (100-999 licenses) RENEWAL 65324062BC06A12 $14.58 $14.40 Level 9 (minimum of 10,000 licenses) RENEWAL 65324062BC09A12 $8.75 $8.64 Acrobat Pro for enterprise
Level 6 (100-999 licenses) NEW 65324113BC06A12 $14.58 $14.40 Level 9 (minimum of 10,000 licenses) NEW 65324113BC09A12 $8.75 $8.64 Level 6 (100-999 licenses) RENEWAL 65324170BC06A12 $14.58 $14.40 Level 9 (minimum of 10,000 licenses) RENEWAL 65324170BC09A12 $8.75 $8.64 Acrobat Standard DC Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65306767BC06A12 $8.85 $8.02 Level 9 (minimum of 10,000 licenses) NEW 65306767BC09A12 $5.31 $4.81 Level 6 (100-999 licenses) RENEWAL 65307150BC06A12 $8.85 $8.02 Level 9 (minimum of 10,000 licenses) RENEWAL 65307150BC09A12 $5.31 $4.81 Acrobat Standard DC Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65306960BC06A12 $8.85 $8.02 Level 9 (minimum of 10,000 licenses) NEW |65306960BC09A12 $5.31 $4.81 Level 6 (100-999 licenses) RENEWAL 65306975BC06A12 $8.85 $8.02 Level 9 (minimum of 10,000 licenses) RENEWAL 65306975BC09A12 $5.31 $4.81 Acrobat Standard DC
Level 6 (100-999 licenses) NEW 65271330BC06A12 $8.85 $8.02 Level 9 (minimum of 10,000 licenses) NEW 65271330BC09A12 $5.31 $4.81 Level 6 (100-999 licenses) RENEWAL 65271337BC06A12 $8.85 $8.02 Level 9 (minimum of 10,000 licenses) RENEWAL 65271337BC09A12 $5.31 $4.81 Audition for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65306806BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306806BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307141BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307141BC09D12 $29.03 $28.66 Audition for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65306920BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306920BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65306999BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65306999BC09D12 $29.03 $28.66 Audition for Enterprise
Level 6 (100-999 licenses) NEW 65291072BC06D12 $35.31 $34.87 LGA Offering Page 1
California DGS SLP Adobe SLP-23-70-0025R-Pricing.xlsx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU # (monthly)
(monthly)
Level 9 (minimum of 10,000 licenses) NEW 65291072BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291073BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291073BC09D12 $29.03 $28.66 Dimension for Enterprise
Level 6 (100-999 licenses) NEW 65291096BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291096BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291093BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291093BC09D12 $29.03 $28.66 Fresco for Enterprise
Level 6 (100-999 licenses) NEW 65303285BC06B12 $21.62 $21.35 Level 9 (minimum of 10,000 licenses) NEW 65303285BC09B12 $17.77 $17.55 Level 6 (100-999 licenses) RENEWAL 65303264BC06B12 $21.62 $21.35 Level 9 (minimum of 10,000 licenses) RENEWAL 65303264BC09B12 $17.77 $17.55 Premiere Pro for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65306870BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306870BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307016BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307016BC09D12 $29.03 $28.66 Premiere Pro for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65307084BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65307084BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65306836BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65306836BC09D12 $29.03 $28.66 Premiere Pro for Enterprise
Level 6 (100-999 licenses) NEW 65291048BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291048BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291046BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291046BC09D12 $29.03 $28.66 Premiere Rush for Enterprise - FOR EXISTING CUSTOMERS ONLY Level 6 (100-999 licenses) NEW 65295714BC06B12 $21.62 $21.35 Level 9 (minimum of 10,000 licenses) NEW 65295714BC09B12 $17.77 $21.62 31755
Level 6 (100-999 licenses) RENEWAL 65295700BC06B12
Level 9 (minimum of 10,000 licenses) RENEWAL 65295700BC09B12 $17.77 $17.55 Acrobat Sign Solutions for Business Subscriptions - AWS - seats - per user Level 6 (100-999 licenses) NEW 65305608BC06A12 $23.20 $21.74 Level 9 (minimum of 10,000 licenses) NEW 65305608BC09A12 $23.20 $21.74 Level 6 (100-999 licenses) RENEWAL 65305615BC06A12 $23.20 $21.74 Level 9 (minimum of 10,000 licenses) RENEWAL 65305615BC09A12 $23.20 $21.74 Acrobat Sign Solutions for Business Subscriptions - MICROSOFT AZURE - seats - per user Level 6 (100-999 licenses) NEW 65305635BC06A12 $23.20 $21.74 Level 9 (minimum of 10,000 licenses) NEW 65305635BC09A12 $23.20 $21.74 Level 6 (100-999 licenses) RENEWAL 65315583BC06A12 $23.20 $23.20 32.74
Level 9 (minimum of 10,000 licenses) RENEWAL 65315583BC09A12 Acrobat Sign Solutions for Enterprise Subscriptions - AWS - seats - per user Level 6 (100-999 licenses) NEW 65305577BC06A12 $30.16 $28.26 Level 9 (minimum of 10,000 licenses) NEW 65305577BC09A12 $30.16 $28.26 Level 6 (100-999 licenses) RENEWAL $30.16 $28.26
Level 9 (minimum of 10,000 licenses) RENEWAL 65305584BC09A12 $30.16 $28.26 Acrobat Sign Solutions for Enterprise Subscriptions - MICROSOFT AZURE - seats - per user Level 6 (100-999 licenses) NEW (65305563BC06A12 $30.16 $28.26 Level 9 (minimum of 10,000 licenses) NEW 65305563BC09A12 $30.16 $28.26 Level 6 (100-999 licenses) RENEWAL $30.16 $28.26
Level 9 (minimum of 10,000 licenses) RENEWAL 65315593BC09A12 $30.16 $28.26 Acrobat Sign Solutions for Enterprise Subscriptions - AZURE GOV 30K SUB Level 6 (100-999 licenses) NEW 65320935BC06A12 $8,313.00 $8,208.30 Level 9 (minimum of 10,000 licenses) NEW 65320935BC09A12 $8,313.00 $8,208.30 LGA Offering Page 2
California DGS SLP Adobe SLP-23-70-0025R-Pricing.xIsx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU #
(monthly) (monthly)
Level 6 (100-999 licenses) RENEWAL 65320936BC06A12 $8,313.00 $8,208.30 Level 9 (minimum of 10,000 licenses) RENEWAL 65320936BC09A12 $8,313.00 $8,208.30 Acrobat Sign Solutions for Enterprise Subscriptions - AWS GOV 15K SUB Level 6 (100-999 licenses) NEW 65320937BC06A12 $4,150.00 $4,097.73 Level 9 (minimum of 10,000 licenses) NEW 65320937BC09A12 $4,150.00 $4,097.73 Level 6 (100-999 licenses) RENEWAL 65320938BC06A12 $4,150.00 $4,097.73 Level 9 (minimum of 10,000 licenses) RENEWAL 65320938BC09A12 $4,150.00 $4,097.73 Acrobat Sign Solutions for Enterprise Subscriptions - AZURE GOV 20K SUB Level 6 (100-999 licenses) NEW 65320939BC06A12 $5,542.00 $5,472.20 Level 9 (minimum of 10,000 licenses) NEW 65320939BC09A12 $5,542.00 $5,472.20 Level 6 (100-999 licenses) RENEWAL 65320940BC06A12 $5,542.00 $5,472.20 Level 9 (minimum of 10,000 licenses) RENEWAL 65320940BC069A12 $5,542.00 $5,472.20 Acrobat Sign Solutions for Enterprise Subscriptions - AWS GOV 10K SUB Level 6(100-999 licenses) NEW 65320941BC06A12 $3,167.00 $3,127.11 Level 9 (minimum of 10,000 licenses) NEW 65320941BC09A12 $3,167.00 $3,127.11 Level 6 (100-999 licenses) RENEWAL 65320942BC06A12 $3,167.00 $3,127.11 Level 9 (minimum of 10,000 licenses) RENEWAL 65320942BC09A12 $3,167.00 $3,127.11 Acrobat Sign Solutions for Enterprise Subscriptions - AWS GOV 5K SUB Level 6 (100-999 licenses) NEW 65320944BC06A12 $1,583.00 $1,563.06 Level 9 (minimum of 10,000 licenses) NEW 65320944BC09A12 $1,583.00 $1,563.06 Level 6 (100-999 licenses) RENEWAL 65320943BC06A12 $1,583.00 $1,563.06 Level 9 (minimum of 10,000 licenses) RENEWAL 65320943BC09A12 $1,583.00 $1,563.06 Acrobat Sign Solutions for Enterprise Subscriptions - AWS GOV 1K SUB Level 6(100-999 licenses) NEW 65320946BC06A12 $317.00 $313.01 Level 9 (minimum of 10,000 licenses) NEW 65320946BC09A12 $317.00 $313.01 Level 6 (100-999 licenses) RENEWAL 65320945BC06A12 $317.00 $313.01 Level 9 (minimum of 10,000 licenses) RENEWAL 65320945BC09A12 $317.00 $313.01 Acrobat Sign Solutions for Enterprise Subscriptions - AZURE GOV 50K SUB Level 6 (100-999 licenses) NEW 65320948BC06A12 $11,875.00 $11,725.44 Level 9 (minimum of 10,000 licenses) NEW 65320948BC09A12 $11,875.00 $11,725.44 Level 6 (100-999 licenses) RENEWAL 65320947BC06A12 $11,875.00 $11,725.44 Level 9 (minimum of 10,000 licenses) RENEWAL 65320947BC09A12 $11,875.00 $11,725.44 Acrobat Sign Solutions for Enterprise Subscriptions - AZURE GOV 1K SUB Level 6 (100-999 licenses) NEW 65320949BC06A12 $317.00 $313.01 Level 9 (minimum of 10,000 licenses) NEW 65320949BC09A12 $317.00 $313.01 Level 6 (100-999 licenses) RENEWAL 65320950BC06A12 $317.00 $313.01 Level 9 (minimum of 10,000 licenses) RENEWAL 65320950BC09A12 $317.00 $313.01 Acrobat Sign Solutions for Enterprise Subscriptions - AWS GOV 50K SUB Level 6 (100-999 licenses) NEW 65320951BC06A12 $11,875.00 $11,725.44 Level 9 (minimum of 10,000 licenses) NEW 65320951BC09A12 $11,875.00 $11,725.44 Level 6 (100-999 licenses) RENEWAL 65320952BC06A12 $11,875.00 $11,725.44 Level 9 (minimum of 10,000 licenses) RENEWAL 65320952BC09A12 $11,875.00 $11,725.44 Acrobat Sign Solutions for Enterprise Subscriptions - AWS GOV 30K SUB Level 6 (100-999 licenses) NEW 65320953BC06A12 $8,313.00 $8,208.30 Level 9 (minimum of 10,000 licenses) NEW 65320953BC09A12 $8,313.00 $8,208.30 Level 6 (100-999 licenses) RENEWAL 65320962BC06A12 $8,313.00 $8,208.30 Level 9 (minimum of 10,000 licenses) RENEWAL 65320962BC09A12 $8,313.00 $8,208.30 Acrobat Sign Solutions for Enterprise Subscriptions - AWS GOV 20K SUB Level 6 (100-999 licenses) NEW 65320955BC06A12 $5,542.00 $5,472.20 Level 9 (minimum of 10,000 licenses) NEW 65320955BC09A12 $5,542.00 $5,472.20 Level 6 (100-999 licenses) RENEWAL 65320954BC06A12 $5,542.00 $5,472.20 Level 9 (minimum of 10,000 licenses) RENEWAL 65320954BC09A12 $5,542.00 $5,472.20 Acrobat Sign Solutions for Enterprise Subscriptions - AZURE GOV 5K SUB Level 6 (100-999 licenses) NEW 65320956BC06A12 $1,583.00 $1,563.06 Level 9 (minimum of 10,000 licenses) NEW 65320956BC09A12 $1,583.00 $1,563.06 Level 6 (100-999 licenses) RENEWAL 65320957BC06A12 $1,583.00 $1,563.06 LGA Offering Page 3
California DGS SLP Adobe SLP-23-70-0025R-Pricing.xisx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU #
(monthly) (monthly)
Level 9 (minimum of 10,000 licenses) RENEWAL 65320957BC09A12 $1,583.00 $1,563.06 Acrobat Sign Solutions for Enterprise Subscriptions - AZURE GOV 15K SUB Level 6 (100-999 licenses) NEW 65320959BC06A12 $4,150.00 $4,097.73 Level 9 (minimum of 10,000 licenses) NEW $4,150.00 $4,097.73 Level 6 (100-999 licenses) RENEWAL 65320958BC06A12 $4,150.00 $4,097.73 Level 9 (minimum of 10,000 licenses) RENEWAL 65320958BC09A12 $4,150.00 $4,097.73 Acrobat Sign Solutions for Enterprise Subscriptions - AZURE GOV 10K SUB Level 6 (100-999 licenses) NEW 65320960BC06A12 $3,167.00 $3,127.11 Level 9 (minimum of 10,000 licenses) NEW 65320960BC09A12 $3,167.00 $3,127.11 Level 6 (100-999 licenses) RENEWAL 65320961BC06A12 $3,167.00 $3,127.11 Level 9 (minimum of 10,000 licenses) RENEWAL 65320961BC09A12 $3,167.00 $3,127.11 Adobe Stock for teams (Large)
Level 6 (100-999 licenses) NEW 65270690BC06A12 $179.99 $175.91 Level 9 (minimum of 10,000 licenses) NEW 65270690BC09A12 $179.99 $175.91 Level 6 (100-999 licenses) RENEWAL 65270683BC06A12 $179.99 $175.91 Level 9 (minimum of 10,000+ licenses) RENEWAL 65270683BC09A12 $179.99 $175.91 Adobe Stock for teams (Other)
Level 6 (100-999 licenses) NEW 65274067BC06A12 $71.99 $70.36 Level 9 (minimum of 10,000 licenses) NEW 65274067BC09A12 $71.99 $70.36 Level 6 (100-999 licenses) RENEWAL 65274060BC06A12 $71.99 $70.36 Level 9 (minimum of 10,000+ licenses) RENEWAL 65274060BC09A12 $71.99 $70.36 Adobe Stock for teams (Small)
Level 6 (100-999 licenses) NEW 65270600BC06A12 $26.99 $26.38 Level 9 (minimum of 10,000 licenses) NEW 65270600BC09A12 $26.99 $26.38 Level 6 (100-999 licenses) RENEWAL 65270593BC06A12 $26.99 $26.38 Level 9 (minimum of 10,000+ licenses) RENEWAL 65270593BC09A12 $26.99 $26.38 Adobe TechnicalSuit for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65311181BC06C12 $72.98 $72.06 Level 9 (minimum of 10,000 licenses) NEW 65311181BC09C12 $70.15 $69.27 Level 6 (100-999 licenses) RENEWAL 65311185BC06C12 $72.98 $72.06 Level 9 (minimum of 10,000+ licenses) RENEWAL 65311185BC09C12 $70.15 $69.27 Adobe TechnicalSuit for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65311218BC06C12 $72.98 $72.06 Level 9 (minimum of 10,000 licenses) NEW 65311218BC09C12 $70.15 $69.27 Level 6 (100-999 licenses) RENEWAL 65311170BC06C12 $72.98 $72.06 Level 9 (minimum of 10,000+ licenses) RENEWAL 65311170BC09C12 $70.15 $69.27 Adobe TechnicalSuit for Enterprise - Windows
Level 6 (100-999 licenses) NEW 65291547BC06C12 $72.98 $72.06 Level 9 (minimum of 10,000 licenses) NEW 65291547BC09C12 $70.15 $69.27 Level 6 (100-999 licenses) RENEWAL 65291554BC06C12 $72.98 $72.06 Level 9 (minimum of 10,000+ licenses) RENEWAL 65291554BC09C12 $70.15 $69.27 XD Pro for Enterprise - FOR EXISTING X CUSTOMER ADD-ONS AND RENEWALS ONLY - NO NEW CUSTOMERS Level 6(100-999 licenses) NEW 65309948BC06B12 $28.10 $27.75 Level 9 (minimum of 10,000 licenses) NEW 65309948BC09B12 $23.10 $22.81 Level 6 (100-999 licenses) RENEWAL 65309872BC06B12 $28.10 $27.75 Level 9 (minimum of 10,000 licenses) RENEWAL 65309872BC09B12 $23.10 $22.81 XD for Enterprise - FOR EXISTING X CUSTOMER ADD-ONS AND RENEWALS ONLY - NO NEW CUSTOMERS Level 6 (100-999 licenses) NEW 65291053BC06B12 $23.78 $23.48 Level 9 (minimum of 10,000 licenses) NEW 65291053BC09B12 $19.55 $19.30 Level 6 (100-999 licenses) RENEWAL |65291056BC06B12 $23.78 $23.48 Level 9 (minimum of 10,000 licenses) RENEWAL 65291056BC09B12 $19.55 $19.30 After Effects - Pro for Enterprise
Level 6(100-999 licenses) NEW 65308738BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65308738BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65309784BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65309784BC09D12 $32.88 $32.47 LGA Offering Page 4
California DGS SLP Adobe SLP-23-70-0025R-Pricing.xlsx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU#
(monthly) (monthly)
After Effects for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW [65307093BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65307093BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65306738BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65306738BC09D12 $29.03 $28.66 After Effects for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65307159BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65307159BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65306946BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65306946BC09D12 $29.03 $28.66 After Effects for Enterprise
Level 6 (100-999 licenses) NEW 65291061BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291061BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291059BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291059BC09D12 $29.03 $28.66 Animate Pro for Enterprise
Level 6 (100-999 licenses) NEW 65309299BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65309299BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65309301BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65309301BC09D12 $32.88 $32.47 Animate / Flash Professional for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65306909BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306909BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307026BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307026BC09D12 $29.03 $28.66 Animate / Flash Professional for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65307133BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65307133BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65306814BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65306814BC09D12 $29.03 $28.66 Animate / Flash Professional for Enterprise
Level 6(100-999 licenses) NEW 65291101BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291101BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291098BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291098BC09D12 $29.03 $28.66 Audition Pro for Enterprise
Level 6 (100-999 licenses) NEW 65309614BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65309614BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65309527BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65309527BC09D12 $32.88 $32.47 Captivate for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65321519BC06A12 $32.24 $31.83 Level 9 (minimum of 10,000 licenses) NEW 65321519BC09A12 $30.99 $30.60 Level 6 (100-999 licenses) RENEWAL 65321525BC06A12 $32.24 $31.83 Level 9 (minimum of 10,000 licenses) RENEWAL [65321525BC09A12 $30.99 $30.60 Captivate for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65321533BC06A12 $32.24 $31.83 Level 9 (minimum of 10,000 licenses) NEW 65321533BC09A12 $30.99 $30.60 Level 6 (100-999 licenses) RENEWAL 65321542BC06A12 $32.24 $31.83 Level 9 (minimum of 10,000 licenses) RENEWAL 65321542BC09A12 $30.99 $30.60 Captivate for Enterprise
Level 6 (100-999 licenses) NEW 65297390BC06B12 $32.24 $31.83 Level 9 (minimum of 10,000 licenses) NEW 65297390BC09B12 $30.99 $30.60 Level 6 (100-999 licenses) RENEWAL 65297383BC06B12 $32.24 $31.83 Level 9 (minimum of 10,000 licenses) RENEWAL 65297383BC09B12 $30.99 $30.60 CC All Apps-Pro for Enterprise
LGA Offering Page 5
California DGS SLP Adobe SLP-23-70-0025R-Pricing.x/sx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU#
(monthly) (monthly)
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Level 6 (100-999 licenses) NEW 65291081BC06D12 $80.72 $79.70 Level 9 (minimum of 10,000 licenses) NEW 65291081BC09D12 $66.35 $65.51 Level 6 (100-999 licenses) RENEWAL 65291079BC06D12 $80.72 $79.70 Level 9 (minimum of 10,000 licenses) RENEWAL 65291079BC09D12 $66.35 $65.51 Dimension Pro for Enterprise
Level 6 (100-999 licenses) NEW 65309564BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65309564BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65309484BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65309484BC09D12 $32.88 $32.47 Dreamweaver Pro for Enterprise
Level 6 (100-999 licenses) NEW 65308708BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65308708BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65308699BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65308699BC09D12 $32.88 $32.47 Dreamweaver for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW |65306799BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306799BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307117BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307117BC09D12 $29.03 $28.66 Dreamweaver for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65306912BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306912BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65306990BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65306990BC09D12 $29.03 $28.66 Dreamweaver for Enterprise
Level 6 (100-999 licenses) NEW 65291088BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291088BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291086BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291086BC09D12 $29.03 $28.66 Framemaker for Enterprise Online Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65311059BC06C12 $42.43 $41.90 Level 9 (minimum of 10,000 licenses) NEW 65311059BC09C12 $40.78 $40.27 Level 6 (100-999 licenses) RENEWAL 65311060BC06C12 $42.43 $41.90 Level 9 (minimum of 10,000 licenses) RENEWAL 65311060BC09C12 $40.78 $40.27 Framemaker for Enterprise Offline Feature Restricted Licensing Level 6 (100-999 licenses) NEW 65311068BC06C12 $42.43 $41.90 Level 9 (minimum of 10,000 licenses) NEW 65311068BC09C12 $40.78 $40.27 Level 6 (100-999 licenses) RENEWAL 65311076BC06C12 $42.43 $41.90 Level 9 (minimum of 10,000 licenses) RENEWAL 65311076BC09C12 $40.78 $40.27 Framemaker for Enterprise - Windows
Level 6 (100-999 licenses) NEW 65291536BC06C12 $42.43 $41.90 LGA Offering Page 6
California DGS SLP Adobe SLP-23-70-0025R-Pricing.x/sx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU #
(monthly) (monthly)
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Level 6 (100-999 licenses) NEW 65309810BC06A12 $633.00 $625.03 Level 9 (minimum of 10,000 licenses) NEW 65309810BC09A12 $633.00 $625.03 Level 6 (100-999 licenses) RENEWAL 65309826BC06A12 $633.00 $625.03 Level 9 (minimum of 10,000 licenses) RENEWAL 65309826BC09A12 $633.00 $625.03 Illustrator Pro for Enterprise
Level 6 (100-999 licenses) NEW 65309201BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65309201BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65308964BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65308964BC09D12 $32.88 $32.47 Illustrator for Enterprise Offline Feature Restricted License Level 6 (100-999 licenses) NEW 65306941BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306941BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307009BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307009BC09D12 $29.03 $28.66 Illustrator for Enterprise Online Feature Restricted License Level 6 (100-999 licenses) NEW 65307165BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65307165BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307108BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307108BC09D12 $29.03 $28.66 Illustrator for Enterprise
Level 6 (100-999 licenses) NEW 65291030BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291030BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291029BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291029BC09D12 $29.03 $28.66 InCopy Pro for Enterprise
Level 6 (100-999 licenses) NEW 65322953BC06A12 $7.92 $7.82 Level 9 (minimum of 10,000 licenses) NEW 65322953BC09A12 $6.51 $6.43 Level 6 (100-999 licenses) RENEWAL 65322960BC06A12 $7.92 $7.82 Level 9 (minimum of 10,000 licenses) RENEWAL 65322960BC09A12 $6.51 $6.43 InCopy for Enterprise Online Feature Restricted License Level 6 (100-999 licenses) NEW 65307068BC06B12 $3.60 $3.55 Level 9 (minimum of 10,000 licenses) NEW 65307068BC09B12 $2.96 $2.92 Level 6 (100-999 licenses) RENEWAL 65306742BC06B12 $3.60 $3.55 Level 9 (minimum of 10,000 licenses) RENEWAL 65306742BC09B12 $2.96 $2.92 InCopy for Enterprise Offline Feature Restricted License Level 6 (100-999 licenses) NEW 65307192BC06B12 $3.60 $3.55 Level 9 (minimum of 10,000 licenses) NEW 65307192BC09B12 $2.96 $2.92 Level 6 (100-999 licenses) RENEWAL 65306954BC06B12 $3.60 $3.55 Level 9 (minimum of 10,000 licenses) RENEWAL 65306954BC09B12 $2.96 $2.92 InCopy for Enterprise
Level 6(100-999 licenses) NEW 65322898BC06A12 $3.60 $3.55 Level 9 (minimum of 10,000 licenses) NEW 65322898BC09A12 $2.96 $2.92 LGA Offering Page 7
California DGS SLP Adobe SLP-23-70-0025R-Pricing.xisx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU #
(monthly) (monthly)
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Level 6(100-999 licenses) NEW 65309730BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65309730BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65309723BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65309723BC09D12 $32.88 $32.47 InDesign for Enterprise Offline Feature Restricted License Level 6 (100-999 licenses) NEW 65306935BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306935BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307006BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307006BC09D12 $29.03 $28.66 InDesign for Enterprise Online Feature Restricted License Level 6 (100-999 licenses) NEW 65307128BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65307128BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307103BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307103BC09D12 $29.03 $28.66 InDesign for Enterprise
Level 6 (100-999 licenses) NEW 65291026BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291026BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291027BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291027BC09D12 $29.03 $28.66 Lightroom Pro for Enterprise
Level 6 (100-999 licenses) NEW 65309117BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65309117BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65309063BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) RENEWAL 65309063BC09D12 $32.88 $32.47 Lightroom w/Classic for Enterprise
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Level 6 (100-999 licenses) NEW 65309771BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65309771BC09D12 $32.88 $40.00 383.47
Level 6 (100-999 licenses) RENEWAL 65308637BC06D12
Level 9 (minimum of 10,000 licenses) RENEWAL 65308637BC09D12 $32.88 $32.47 Photoshop for Enterprise Offline Feature Restricted License Level 6 (100-999 licenses) NEW [65306710BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65306710BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65307040BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65307040BC09D12 $29.03 $28.66 Photoshop for Enterprise Online Feature Restricted License Level 6 (100-999 licenses) NEW 65307081BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65307081BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65306733BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65306733BC09D12 $29.03 $28.66 Photoshop for Enterprise
Level 6 (100-999 licenses) NEW 65291040BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) NEW 65291040BC09D12 $29.03 $28.66 Level 6 (100-999 licenses) RENEWAL 65291041BC06D12 $35.31 $34.87 Level 9 (minimum of 10,000 licenses) RENEWAL 65291041BC09D12 $29.03 $28.66 Premier Pro for Enterprise
Level 6 (100-999 licenses) NEW 65310002BC06D12 $40.00 $39.50 Level 9 (minimum of 10,000 licenses) NEW 65310002BC09D12 $32.88 $32.47 Level 6 (100-999 licenses) RENEWAL 65309996BC06D12 $40.00 $39.50 LGA Offering Page 8
California DGS SLP Adobe SLP-23-70-0025R-Pricing.xisx
Adobe MSRP Max DGS Price
Product Family (Level Detail) SKU #
(monthly) (monthly)
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Level 6 (100-999 licenses) NEW 65322907BC06A12 $180.19 $177.92 Level 9 (minimum of 10,000 licenses) NEW 65322907BC09A12 $148.12 $146.25 Level 6 (100-999 licenses) RENEWAL 65322914BC06A12 $180.19 $177.92 Level 9 (minimum of 10,000 licenses) RENEWAL 65322914BC09A12 $148.12 $146.25 Substance 3D Assets for Enterprise Unlimited (Per Site) Level 6 (100-999 licenses) NEW 65306416BC06B12 $900.99 $889.64 Level 9 (minimum of 10,000 licenses) NEW 65306416BC09B12 $740.62 $731.29 Level 6 (100-999 licenses) RENEWAL 65306409BC06B12 $900.99 $889.64 Level 9 (minimum of 10,000 licenses) RENEWAL 65306409BC09B12 $740.62 $731.29 LGA Offering Page 9
CITY OF MERCED
Merced, CA 95340
MERCED ADMINISTRATIVE REPORT
File #: 24-415 Meeting Date: 7/1/2024
Report Prepared by: Jeff Bennyhoff, Director of Information Technology SUBJECT: Approval to Waive the Competitive Bid Process to Allow for the Cooperative Purchase with Competitively Bid Contracts; State of California Cooperative Agreement 1-22-70-37 (PC Goods - Panasonic Rugged Laptops, State of California Cooperative Agreement 1-22-70-08H (Rugged Tablets/Rugged 2-in-1 Devices, Panasonic, State of California Cooperative Agreement 1-19-70-19H-3 (Enterprise Technology(Data Center Equipment) Hewlett Packard Enterprise (HPE) OEM, Monterey County Office of Education CALSAVE #530067, State of Utah Cooperative Online Marketplace Contract MA3458, Sourcewell Contract #081419, Sourcewell Contract #121923, NASPO ValuePoint Contract with State of Utah Cooperative Contract AR3227, National IPA contracts with Cobb County, GA Contract 23-6692-02 and City of Mesa, AZ Contract 2018011-01, State of California Software Licensing Program Agreement SLP-22-70- 0025M Commvault, State of California Software Licensing Program Agreement SLP-23-70- 0025R Adobe, State of California Software Licensing Program Agreement SLP-24-70-0025X FreshWorks with CDW-G in a not to Exceed Amount of $500,000 in Fiscal Year 2024/2025
REPORT IN BRIEF
Considers approving to waive the competitive bid process to allow for the cooperative purchase with competitively bid contracts; (State of California Cooperative Agreement 1-22-70-37 (PC Goods - Panasonic Rugged Laptops, State of California Cooperative Agreement 1-22-70-08H (Rugged Tablets/Rugged 2-in-1 Devices, Panasonic, State of California Cooperative Agreement 1-19-70- 19H-3 (Enterprise Technology(Data Center Equipment) Hewlett Packard Enterprise (HPE) OEM, Monterey County Office of Education CALSAVE #530067, State of Utah Cooperative Online Marketplace Contract MA3458, Sourcewell Contract #081419, Sourcewell Contract #121923, NASPO Value Point Contract with State of Utah Cooperative Contract AR3227, National IPA contracts with Cobb County, GA contract 23-6692-02 and City of Mesa, AZ contract 2018011-01, State of California Software Licensing Program Agreement SLP-22-70-0025M Commvault, State of California Software Licensing Program Agreement SLP-23-70-0025R Adobe, State of California Software Licensing Program Agreement SLP-24-70-0025X FreshWorks) with CDW-G in a not to exceed amount of $500,000 in Fiscal Year 2024/2025.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code due to cooperative purchasing; and, B. Approving the use of State of California Cooperative Agreement 1-22-70-37 (PC Goods - CITY OF MERCED Page 1 of 4 Printed on 6/11/2024
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File #: 24-415 Meeting Date: 7/1/2024
Panasonic Rugged Laptops); and,
C. Approving the use of State of California Cooperative Agreement 1-22-70-08H (Rugged Tablets/Rugged 2-in-1 Devices, Panasonic); and,
D. Approving the use of State of California Cooperative Agreement 1-19-70-19H-3 (Enterprise Technology(Data Center Equipment) Hewlett Packard Enterprise (HPE) OEM); and, E. Approving the use of Monterey County Office of Education CALSAVE #530067; and, F. Approving the use of State of Utah Cooperative Online Marketplace Contract MA3458; and, G. Approving the use of Sourcewell Contract #081419; and, H. Approving the use of Sourcewell Contract #121923; and, I. Approving the use of NASPO ValuePoint Contract with State of Utah Cooperative Contract AR3227; and,
J. Approving the use of the National IPA contracts with Cobb County, GA contract 23-6692-02; and, K. Approving the use of the National IPA contracts with City of Mesa, AZ contract 2018011-01; and, L. Approving the use of State of California Software Licensing Program Agreement SLP-22-70- 0025M Commvault; and,
M. Approving the use of State of California Software Licensing Program Agreement SLP-23-70- 0025R Adobe; and,
N. Approving the use of State of California Software Licensing Program Agreement SLP-24-70- 0025X FreshWorks; and,
O. Authorizing the City Manager or Deput City Manager to execute the necessary documents; and, P. Authorizing the Finance Officer to make necessary budget adjustments; and, Q. Authorizing the City Manager or Deput City Manager to execute the necessary documents for future contract amendments in motion B though N; and,
R. Authorizing the purchase of $500,000 of technology solutions with contracts in motion B through
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions as specified by the City Council; or,
3. Deny the request; or,
CITY OF MERCED Page 2 of 4 Printed on 6/11/2024
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File #: 24-415 Meeting Date: 7/1/2024
4. Refer back to staff for reconsideration of specific items as requested by the Council;
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the FY 24/25 Adopted Budget.
DISCUSSION
The City purchases a variety of technology goods through CDW-G each fiscal year. To ensure the City receives the best possible rate for these goods the City can utilize several competitively bid contracts from other agencies. These contracts encompass a broad array of technology items and software available on the CDW-G online marketplace. For any given purchase, the City may use several contracts simultaneously to achieve optimal pricing for each order.
These contracts have been publicly bid by their respective agencies, allowing the City flexibility in its purchasing decisions; there is no requirement to buy exclusively through CDW-G. City staff will continue to seek price quotes from multiple vendors. Should CDW-G offer the lowest prices when using these contracts, purchases will be made through them. However, if another vendor presents a lower quote, the City will opt to buy from that vendor instead. These arrangements ensure that the City secures the lowest possible rates through CDW-G when suitable. The City has procured a variety of products through CDW-G, including rugged computers, monitors, software, computer cables, and accessories.
By employing these contracts, we comply with the stipulations outlined in municipal code Section
3.04.210. Without such agreements, the City would quickly surpass its authorized spending limit within the first 30 days of the fiscal year, preventing further procurement of goods. Given that these contracts encompass millions of items, using them is the most efficient and cost-effective method to guarantee continued access to necessary goods at the lowest cost points. The Information Technology Department is requesting that the Council waive the competitive bidding requirements, as outlined in municipal code section 3.04.210, which exempts cooperative purchases with competitively bid contracts.
IMPACT ON CITY RESOURCES
Last fiscal year Council approved $500,000 of spending authority with CDW-G. The purchases account for spending across all City departments. As of the writing of this admin report it is anticipated to expend $425,000 is fiscal 23/24. It would be prudent to authorize the expenditure up to $500,000 in fiscal year 2024/2025 to CDW-G based upon the previous expenditures and authorization of last fiscal year. For any expenditure above this threshold, staff will come back to Council for additional expenditure authority. This authorization does not encumber or expend any funds, it only grants the authority to expend funds if the City needs to purchase goods. If the City expends below this threshold amount, no funds will be lost.
ATTACHMENTS
1. State of California Cooperative Agreement 1-22-70-37 (PC Goods - Panasonic Rugged Laptops CITY OF MERCED Page 3 of 4 Printed on 6/11/2024
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File #: 24-415 Meeting Date: 7/1/2024
2. State of California Cooperative Agreement 1-22-70-08H (Rugged Tablets/Rugged 2-in-1 Devices, Panasonic
3. State of California Cooperative Agreement 1-19-70-19H-3 (Enterprise Technology(Data Center Equipment) Hewlett Packard Enterprise (HPE) OEM
4. Monterey County Office of Education CALSAVE #530067
5. State of Utah Cooperative Online Marketplace Contract MA3458
6. Sourcewell Contract #081419
7. Sourcewell Contract #121923
8. Naspo ValuePoint contact with State of Utah contract AR3227
9. National IPA contracts with Cobb County, GA contract 23-6692-02
10. National IPA contracts with City of Mesa,AZ contract 2018011-01
11. State of California Software Licensing Program Agreement SLP-22-70-0025M Commault
12. State of California Software Licensing Program Agreement SLP-23-70-0025R Adobe
13. State of California Software Licensing Program Agreement SLP-24-70-0025X FreshWorks CITY OF MERCED Page 4 of 4 Printed on 6/11/2024
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