Attachment #1
STREET CLOSURE APPLICATION
REQUIRING CITY COUNCIL
MERCED APPROVAL (OVER 400 FEET). MERÇED
For current Fee, please see Planning & Development Fee Schedule Application:
Receipt:
CHECKLIST:
Prior to submitting your application, please confirm by checking (C)) the boxes below that all the following have been completed
Have you completed the "Description of Event" below and signed the application on page 3? (Incomplete information may delay your application.)
Have you allowed at least 8-10 weeks prior to the event for your application to be placed on a City Council agenda?
Have you obtained the required insurance and do you have proof of that insurance to submit with your application? (See "Insurance" section on page 3 for details) Has the Indemnification Agreement on page 3 of this application been signed by an authorized representative of the sponsoring organization? After obtaining approval from the City, but prior to the event, please make sure you have done the following:
Have you read the conditions of approval and is your event prepared to abide by all conditions?
Have you given public notice of the street closure to all the surrounding businesses within ½ mile at least 72 hours prior to the event as required in Condition #2 below? A form is provided at page 6 which can be used to inform the public. A copy of the form should be signed and returned to the Planning Division at least 24 hours before your event affirming that notice has been given per the above requirements.
Have you posied ho paring allen arlens hougs prior to the event as required in Condion H1 Have you arranged for "Special Event" City Refuse Service by calling 385-6800? Have you made arrangements for any temporary barricades? (The City does NOT provide the barricades for street closures.)
Have you made arrangements for supplying any necessary electricity to your event? (Plugging outlets into City light poles is NOT allowed unless prior approval is obtained.
Please call City Public Works at 385-6800 for additional information.) If you are selling alcohol at your event, have you obtained an Alcoholic Beverage Control (ABC) license or permit for this event?
DESCRIPTION OF EVENT:
APPLICANT/EVENT SPONSOR United Way of Merced County/Merced Christmas Collaborative CONTACT PERSON Tracy Proietti/Kim Garner PHONE
ADDRESS 725 W. 18th Street, Suite B, Merced, CA 95340
DRIVER'S LICENSE NO. E-MAIL
Street Closure Application (Over 400 Feet)-Page 1
DESCRIPTION OF EVENT (Continued):
DESCRIPTION OF EVENT (include equipment, obstructions, etc., to be placed in the encroachment area Annual Downtown Merced Christmas Parade
Holiday themed floats, vehicles, marching bands to celebrate the Christmas holiday THIS EVENT WILL SELL OR SERVE ALCOHOL: Yes
or
ESTIMATED NUMBER OF PEOPLE IN ATTENDANCE 5000
DATE(S) AND TIME(S) OF USE (include time for setup and takedown as well as event time): December 6, 2025 Event Time: 2:00 PM - 5:00 PM, Set up 7:00 AM, Take-down 5:00 PM - 7:00 PM.
LIST ALL STREETS PROPOSED FOR CLOSURE:
Main Street between H Street and O Street - Parade Route K Street between 20th and 18th; 18th Street from K St to H St. - Staging Area
PLEASE ATTACH A MAP TO IDENTIFY PARADE ROUTES, STREET CLOSURES, AND ANY
OBSTRUCTIONS TO BE PLACED WITHIN THE RIGHT-OF-WAY)
STANDARD CONDITIONS FOR STREET/PARKING LOT CLOSURES/PARADES Event Sponsor shall be responsible for placing and removing traffic barricades and posting of parking restrictions. "No Parking" signs shall be posted at least twenty-four (24) hours prior to towing of vehicles) per California Vehicle Code Section 22651(m)—see page 5.
2. Event Sponsor shall contact all businesses affected by the street/parking lot closure or parade advising them of hours, conditions and reason thereof within one-half mile of the encroachment area at least seventy-two (72) hours prior to the event. Event Sponsor shall provide the City confirmation that the proper notification was given. (A form is provided on page 6 to help the applicant with this requirement.)
3. Event Sponsor must remove all equipment, trash and debris, including "no parking" signs, generated by the event prior to the expiration of the encroachment permit.
4. Street closures shall not include major arterial streets.
5. Supervision/security shall be provided by event sponsor to ensure the safety of event participants and the public if required by the Police Department.
6. Event Sponsor shall pay for any City services required for supervision/security.
7. Alcoholic beverages may be served or sold, subject to Alcoholic Beverage Control Licensing Requirements, and subject to the Liquor Liability Insurance Policy of the City (see page 4).
8. Provisions addressed in Ordinance #1941 Chapter 12.42 (Temporary Street Closures) shall apply.
9. Event Sponsor shall be responsible for insuring that all vendors involved with the event obtain a City of Merced business license.
10. The applicant shall arrange and pay for special event City Refuse service by contacting Public Works at (209) 385-6800
11. The applicant shall comply with the Indemnification and Insurance provisions as outlined on page 3 of this application.
12. Event sponsor shall provide and maintain a minimum 22-foot-wide emergency vehicle access path into and through the closure area at all times via movable barriers. Fire hydrant access shall not be blocked at any time whatsoever.
13. 14.
(Additional conditions may be imposed as deemed necessary) Street Closure Application (Over 400 Fcet)-Page 2
INDEMNIFICATION: Event Sponsor shall indemnify, protect, defend, (with counsel selected by the City) save and hold City, its officers, employees, agents, and volunteers harmless from any and all claims or causes of action for death or injury to persons, or damage to property resulting from intentional or negligent acts, errors, or omissions of Event Sponsor or Event Sponsor's officers, employees, agents, volunteers, and participants during performance of the Event, or from any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct, negligent acts, or omissions of Event Sponsor or its officers, employees, agents, volunteers, er parterpants, or resulting from the negligenee of the City, its officers, employees, agents, and volunteers, except for loss caused solely by the gross negligence of the City. Acceptance by City of insurance certificates and endorsements required for this Event does not relieve Event Sponsor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
INSURANCE: Prior to engaging in the event, Event Sponsor shall complete and file with the City a special events, general liability and automobile policy of at least $500,000 combined limit for bodily injury and property damage which covers the entire event. Said policy shall stipulate that this insurance will operate as primary insurance and that no other insurance will be called on to cover a loss covered thereunder. Additional insured endorsements evidencing this speciat events, general liability and automobile coverage, naming the City and its officers, agents, and employees as additional insureds, must be submitted to the City prior to the event. This certificate shall provide that thirty (30) days written notice of cancellation shall be given to the City.
REFUSAL OR REVOCATION OF PERMIT: Failure to comply with any law, rule or regulation applicable to the use of said streets shall be grounds to revoke any such permit and, in such circumstances, the Chief of Police shall immediately revoke said permit. The Event Sponsor or permit holder, in such case, shall have the right to appeal said revocation to the City Council.
The undersigned declares under penalty of perjury that he/she has the authority to sign for and bind the Event the granting of this Application.
Sponsor to the conditions imposed by the Cly uP he granting of this Application Signature:
Print Name: Tracy Proietti
Date: 11/13/2025
OFFICE USE
APPLICATION APPROVED SUBJECT TO CONDITIONS
BY DATE
Development Services Department (385-6858)
BY K. ILAY 6000#158 DATE 11/13/25
Merced Police Department (385-6912)
BY DATE
Merced Fire Department (385-6891)
Street Closure Application (Over 400 Feet) -Page 3
DEVELOPMENT SERVICES DEPARTMENT CITY OF MERCED 678 W. 18TH ST, MERCED CA 95340 PHONE (209) 385-6858
LIQUOR LIABILITY INSURANCE -POLICY-
YOU HAVE APPLIED FOR STREET CLOSURE/PARKING LOT CLOSURE AND HAVE INDICATED THAT
ALCOHOLIC BEVERAGES WILL EITHER BE SERVED OR SOLD AS PART OF THE FUNCTION OR ACTIVITY BEING CONDUCTED AT THIS EVENT.
THE MERCED CITY COUNCIL HAS ADOPTED ORDINANCE #1941 CHAPTER 12.42 TEMPORARY STREET
CLOSURES WHEREAS WHEN ALCOHOLIC BEVERAGES ARE TO BE SERVED OR SOLD, THE GROUP OR
INDIVIDUAL SHALL BE REQUIRED TO COMPLY WITH ALL OTHER LAWS RELATING TO THE SALE OF ALCOHOLIC BEVERAGES.
FOR GROUPS SELLING ALCOHOLIC BEVERAGES AT A FUNCTION OR ACTIVITY, WE RECOMMEND
THAT YOU CONTACT YOUR INSURANCE CARRIER TO OBTAIN SPECIFIC INFORMATION ON
COVERAGE OR CONSIDER CONTRACTING WITH A CATERER WHO ALREADY HAS THE NECESSARY PERMITS, LICENSES, AND INSURANCE COVERAGE.
WHETHER YOU SELL OR SERVE ALCOHOLIC BEVERAGES, IT IS YOUR RESPONSIBILITY OR YOUR
GROUP'S RESPONSIBILITY TO COMPLY WITH THE RULES AND REGULATIONS OF THE CALIFORNIA
STATE DEPARTMENT OF ALCOHOL BEVERAGE CONTROL WITH REGARD TO OBTAINING THE NECESSARY LICENSES OR PERMITS. SHOULD YOU HAVE ANY QUESTIONS REGARDING THE
REQUIREMENT FOR A LICENSE OR PERMIT, YOU SHOULD CONTACT THE CALIFORNIA STATE DEPARTMENT OF ALCOHOL BEVERAGE CONTROL, 31 EAST CHANNEL STREET, ROOM 168, P. O. BOX 150, STOCKTON, CALIFORNIA 95201; TELEPHONE (209) 948-7739. 1 CERTIFY THAT I HAVE READ AND REVIEWED THE LIQUOR LIABILITY POLICY OF THE CITY OF MERCED AND WILL COMPLY WITH THESE REQUIREMENTS.
SIGNATURE DATE
EVENT DATE
LOCATION OF EVENT
Street Closure Application (Over 400 Feet) -Page 4
NOTIFICATION REQUIREMENTS FOR POSTING "NO PARKING"
NO PARKING
DATE and TIMES
(Example: Wednesday, September 9, 2011,
6:00 am to 5:00 pm)
VIOLATORS VEHICLE MAY BE TOWED
AT OWNERS EXPENSE
MERCED POLICE DEPARTMENT
(209) 385-6912
21351 CVC / 22651(n) CVC
SIZE REQUIREMENTS
SIGN MUST BE 17" × 22" LETTERS ARE TO BE AT LEAST 1" INHEIGHT. SIGNS MUST
BE POSTED ALONG ENTIRE PARADE, STREET CLOSURE, AND/OR STAGING ROUTE OR ALONG ANY CONSTRUCTION AREA.
SIGNS MUST BE PLACED NO LESS THAN 3 PER BLOCK, EVENLY SPACED ON BOTH SIDES OF THE STREET, ALONG THE ENTIRE STREET CLOSURE.
Street Closure Application (Over 400 Feet)-Page 5
NOTIFICATION OF PENDING STREET CLOSURE
This is to notify you of an event that will require the closure of streets) in your area. Please note the details below, including the date and time of the closure(s), and plan to park your vehicle(s) off the affected streets) on the day of the event. Your cooperation is greatly appreciated. If you have any concerns, please notify the contact person listed.
Name of Event. _ Type of event (parade, etc.):
Contact Person: Phone Number:
Date(s) of closure: Time: between _am/pm and
am/pm
Streets to be closed:
Other streets with restricted access:
Please Note: Event Sponsor is responsible for posting of parking restrictions where street is closed. "No Parking" signs shall be posted at least twenty-four (24) hours prior to any necessary towing of vehicle(s), per California Vehicle Code Section 22651(m).
lo avoid having your vehicle towed
restriction a virgoy are a business it ease yes this so a are employed as op as in the and parkin notice in a conspicuous location. Thank you.
NOTIFICATION OF PENDING STREET CLOSURE
This is to notify you of an event that will require the closure of streets) in your area. Please note the details below, including the date and time of the closure(s), and plan to park your vehicle(s) off the affected streets) on the day of the event. Your cooperation is greatly appreciated. If you have any concerns, please notify the contact person listed.
Name of Event: _ Type of event (parade, etc.):
Contact Person: Phone Number:
Date(s) of closure: Time: between am/pm and
am/pm
Streets to be closed:
Other streets with restricted access:
Please Note: Event Sponsor is responsible for posting of parking restrictions where street is closed. "No Parking" signs shall be posted at least twenty-four (24) hours prior to any necessary towing of vehicle(s), per California Vehicle Code Section 22651(m).
estrictions. If you are a business with employees, 1 es tactions. i you are e business i please keep this so ne ay a reminder and comply as to shilated pain. notice in a conspicuous location. Thank you.
Yo be siened by Event Sponsor Representative after completion of required 72 hour notification and submitted to the City of Merced Planning Dept, City Hall (2 Floor), 678 W. 18" Street, Merced I have notified the required parties of the dates, times, and affected streets, as required.