STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICE
SOFTWARE LICENSING PROGRAM (SLP)
CONTRACT NO. SLP-24-70-0064G
Carahsoft Technology Corporation
APPROVED:
CITY OF MERCED
A California Charter Municipal
Corporation
BY:_
D. Scott McBride
City Manager
ATTEST:
D. SCOTT MCBRIDE, CITY CLERK
BY:
Assistant/Deputy City Clerk
APPROVED AS TO FORM:
CRAIG J. CORNWELL, CITY ATTORNEY
or Gig orwell 511/2006
ACCOUNT DATA:
M. VENUS RODRIGUEZ
BY:
Verified by Finance Officer
Procurement Division
CALIFORNIA DEPARTMENT OF
DGS GENERAL SERVÍCES 707 Third Street, 2nd Floor, MS #2-202 West Sacramento, CA 95605-2811
State of California
SOFTWARE LICENSING PROGRAM (SLP)
AMENDMENT NO. 2
softwarelicensingprogram
Contractor Carahsoft Technology Corporation
Contract Number: SLP-24-70-0064G
SLP Contract Term: 2/16/2024 through 2/16/2027
Contract Base: Accela, Inc Offer Number Accela-SLP-2024 This amendment is being issued to:
1. Remove all incorporated references to the state's general and special provisions and replace with the following provisions:
• Information Technology - General Provisions - Cloud Computing Services, DGS PD 402-ITGP (Cloud), effective 02/20/2025
• Information Technology - General Provisions - Non-Cloud Goods & Services, DGS PD 403-ITGP (Non-Cloud), effective 02/20/2025
2. Remove the provision "GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING" and replace with the following provision:
GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)
State agencies must follow the required GenAl purchase procedures outlined in the State Contracting Manual (SCM) and the California Department of Technology GenAl policies.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
For State of CA: For Contractor:
Madeline Hall
For Stephanne Lim Signature
Manager
Madeline Hall
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services Contracts Manager
09/02/2025 Printed Name
Date Carahsoft Technology Corporation
Company Name
05/02/2025
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | 1 916.375-4400 CALIFORNIA DEPARTMENT OF Procurement Division
DGS 707 Third Street, 2nd Floor, MS #2-202
GENERAL SERVICES
West Sacramento, CA 95605-2811
State of California
SOFTWARE LICENSING PROGRAM (SLP)
AMENDMENT NO. 1
softwarelicensingprogram
Contractor: Carahsoft Technology Corporation
Contract Number: SLP-24-70-0064G
SLP Contract Term: 02/16/2024 through 02/16/2027
Contract Base: Accela, Inc Offer Number Accela-SLP-2024 This amendment is being issued to:
Add the provision "GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING"
GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING
1. State Agencies
State agencies are required to obtain a GenAl Reporting and Factsheet (STD 1000) from the Contractor prior to award.
If GenAl is disclosed by the Contractor, state agencies must follow the required GenAl purchase procedures outlined in State Contracting Manual (SCM) Volume 2, Chapter 23, Generative Artificial Intelligence (GenAI). State agencies must retain the STD 1000 and confirmation the purchase may proceed in their procurement file.
2. Contractor
Upon request by an ordering agency, Contractor must complete a GenAl Reporting and Fact Sheet (STD 1000) to identify if their solution or service includes, or makes available, any GenAl including, GenAl from third parties or subcontractors.
During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAl technology, including GenAl from third parties or subcontractors. Contractor shall immediately complete the GenAl Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported GenAl technology.
At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAl technology that materially impacts functionality, risk or contract performance, until use of such GenAl technology has been approved by the State.
Failure to disclose GenAl use to the State and submit the GenAl Reporting and Factsheet (SID 1000) may be considered a breach of the contract by the State at its sole discretion and the State may consider such failure to disclose GenAl and/or failure to submit the GenAl Reporting and Factsheet (STD 1000) as grounds for the immediate termination of the contract. The State is entitled to seek any and all relief to which it may be entitled to as a result of such non-disclosure.
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400
SOFTWARE LICENSING PROGRAM (SLP)
CARAHSOFT TECHNOLOGY CORPORATION
SLP-24-70-0064G AMENDMENT NO. 1
The State reserves the right to amend the contract, without additional cost, to incorporate GenAl Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.
If Contractor identifies GenAl in their solution, a copy of the STD 1000 must be submitted to the State Contract Administrator.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
For State of CA: For Contractor:
Original Signature on File Original Signature on File
Stephanne Lim Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
10/15/2024
Date
Company Name
Date
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Procurement Division
CALIFORNIA DEPARTMENT OF
DGS
GENERAL SERVICES 707 Third Street, 2nd Floor, MS #2-202 West Sacramento, CA 95605-2811
State of California
SOFTWARE LICENSING PROGRAM (SLP) AGREEMENT
softwarelicensingprogram
Contractor: Carahsoft Technology Corporation
Contract Number: SLP-24-70-0064G
SLP Contract Term: 02/16/2024 through 02/16/2027
Contract Base: Accela, Inc Offer Number Accela-SLP-2024 This contract is available for use by State of California departments and any city, county, special distic edus tone the cal cal ever contract or corporation a read hal., make its own determination whether the SLP is consistent with their procurement policies and regulations.
The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.
Terms and conditions listed below are hereby incorporated by reference and made a part of this SLP Agreement as if attached herein and shall apply to the purchase of goods or services made under this Participating Agreement. Contractor non-compliance with the requirements of this contract may result in contract termination.
By signing below, Contractor agrees to the General Provisions dated June 21, 2022, SaaS Cloud Computing Services Special Provisions dated March 15, 2018 and all other provisions included herein.
1) General Provisions - Information Technology (GSPD-401IT) effective 6/21/22 2) Cloud Computing Services Special Provisions (Software as a Service) effective 3/15/2018
General Provisions - Information Technology Cloud Computing Software as a Service (SaaS) effective 6/21/22
For State of CA: For Contractor:
Original Copy on File
Stephanne Lim Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
02/28/2024
Date
Company Name
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400
SOFTWARE LICENSING PROGRAM (SLP)
Carahsoft Technology Corporation
SLP-24-70-0064G
CONTRACTOR PROVIDES COPY OF • A report is required for each SLP, each THE CONTRACT AND SUPPLEMENTS quarter, even when no new purchase orders are received in the quarter.
The SLP Contractors are required to • A separate report is required for each provide the entire contract that consists of SLP agreement. the following: • Each purchase order must be
reported only once in the quarter
• SLP Cover sheet with signatures from identified by the purchase order the DGS Procurement Division Deputy date, regardless of when the Director or designee and Contractor. services were performed, the • Ordering instructions. products were delivered, the invoice • Std. 204 Payee Data Record. was sent, or the payment was • SLP Contract terms and conditions received.
(General provisions). • Purchase orders from State and local • Software License Agreement pricing. government agencies must be • Supplements, if applicable separated on the report, as shown in the instructions.
CONTRACTOR QUARTERLY REPORTS • Any report that does not follow the required format or excludes required
SLP Contractors are required to submit
information will be deemed incomplete
a detailed SLP Business Activity Report
and returned to the SLP contractor for
on a quarterly basis to the SLP Unit. corrections.
This report shall be e-mailed to the SLP • Taxes and freight must not be included Unit general e-mail: in the report.
New SLP agreements, renewals, and
[email protected] amendments will be approved only if
the SLP contractor has submitted all
Alternatively, this report can be mailed to: required quarterly reports and incentive fees.
Department of General Services • A quarterly report is required even Procurement Division - SLP Unit when there is no activity.
Attention: Quarterly Report Processing
707 Third Street, MS #2-202 SLP Quarterly Business Activity Reports West Sacramento, CA 95605 are due in the SLP Unit within two weeks after the end of each quarter as shown
Reports that include paper checks for below:
quarterly incentive fees must be mailed
and shall not be e-mailed. Quarter 1 Jan 1 to Mar 31 Due Apr 15 Quarter 2 Apr 1 to Jun 30 Due Jul 15
For the full instructions on completing and Quarter 3 • Jul 1 to Sep 30 Due Oct 15 submitting SLP Quarterly Business Activity Quarter 4 Oct 1 to Dec 31 Due Jan 15 Reports, reference "ATTACHMENT A" of
this agreement.
Important things to remember regarding
SLP Quarterly Business Activity Reports:
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CONTRACTOR QUARTERLY Invoices shall be submitted in triplicate and INCENTIVE FEES shall include the following:
All SLP contractors, including certified • Contract number Small Businesses and Disabled Veteran • Agency purchase order number Business Enterprises, will be required to • State Agency Bill Code pay incentive fees for all orders placed by • Line item number local government agencies. See the • Unit price
current incentive fees in the DGS Price • Extended line item price Book (https://www.dgs.ca.gov/OFS/Price- • Invoice total Book).
State sales tax and/or use tax shall be
A local government agency is any city, itemized separately and added to each county, district, or other local governmental invoice as applicable. The company name body, including the California State
University (CSU) and University of on the SLP contract, purchase order and invoice must match or the State
California (UC) systems, K-12 public Controller's Office will not approve schools and community colleges payment.
empowered to expend public funds.
CONTRACTOR OWNERSHIP
Local incentive fee payments may be INFORMATION
made with a paper check, electronic check
or credit card. Carahsoft Technology Corporation is a
Contractor may make an electronic check large business enterprise. or credit card payment through the LPA EXECUTIVE ORDER N-6-22 - RUSSIA Payment Portal SANCTIONS
(https://www.dgs.ca.gov/PD/Services/Page
-Content/Procurement-Division-Services- On March 4, 2022, Governor Gavin List-Folder/Access-LPA-Payment-Portal). Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions
If payment is made with a paper check, the against Russia and Russian entities and check shall be made payable to the individuals. "Economic Sanctions" refers to Department of General Services, SLP Unit, sanctions imposed by the U.S. government and must be mailed to the SLP Unit along in response to Russia's actions in Ukraine, with the applicable Quarterly Report. as well as any sanctions imposed under See the provision in this SLP entitled state law. The EO directs state agencies to "Contractor Quarterly Report Process" for terminate contracts with, and to refrain information on when and where to send
from entering any new contracts with,
these checks and reports. individuals or entities that are determined to be a target of Economic Sanctions.
CONTRACTOR INVOICES
Accordingly, should the State determine
Unless otherwise stipulated, the contractor Contractor is a target of Economic must send their invoices to the department Sanctions or is conducting prohibited transactions with sanctioned individuals or
address set forth in the purchase order.
entities, that shall be grounds for
termination of this agreement. The State
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shall provide Contractor advance written NOT available under the Software notice of such termination, allowing Licensing Program (SLP) if the same type Contractor at least thirty (30) calendar days of software appliance/hardware products to provide a written response. Termination are currently available under any shall be at the sole discretion of the State. mandatory Statewide Contract. State agencies who want to purchase a software
appliance/hardware product type, other
AGENCY NON-COMPLIANCE
than what is available through a
mandatory Statewide Contract must submit
Agency non-compliance with the
an exemption request to the mandatory
requirements of this contract may result in Statewide Contract Administrator. For the loss of delegated purchasing authority more information and the required to use the SLP. justification forms regarding the exemption PLEASE REQUEST A COPY OF ALL process, please refer to the following CONTRACT TERMS AND CONDITIONS website:
FROM THE CONTRACTOR, IF NOT https://www.dgs.ca.gov/PD/Services/Page- PROVIDED INITIALLY. Content/Procurement-Division-Services- List-Folder/Request-an-IT-Hardware-
AVAILABLE PRODUCTS AND/OR Contract-Exemption. This restriction does SERVICES not apply to local governmental agencies.
This contract may provide for the purchase INSTALLATION SERVICES and warranty of software, software
maintenance, technical support, training, • Installation Services can only be installation, software as a service and purchased when they are in support of implementation services. software purchased under this SLP contract.
Only products from the manufacturer listed • Installation Services must not exceed below are available within the scope of this the total cost of the software. contract:
IMPLEMENTATION SERVICES
• Accela
Before procuring Implementation Services,
UNAVAILABLE PRODUCTS AND/OR state departments should conduct an SERVICES analysis and use their own due diligence to
determine if these services are the most
The following products and/or services are cost effective solution that meets their not available under this contract: business needs and security requirements. • STANDALONE HARDWARE Requirements
• CONSULTING
• TELECOMMUNICATION PRODUCTS • State departments must complete a Statement of Work (SOW) for all
Notice to State Agencies: Software Implementation services. appliances/hardware products offered
under the Software Publisher's pricelist are • Job titles/categories are limited to those identified in the SLP price list.
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• Hourly rates must not exceed those FIRST-YEAR MAINTENANCE identified in the SLP price list.
First -year maintenance will be calculated
• Implementation services can only be at a maximum of 20% of the publisher's purchased when they are in support of SLP price.
software purchased under the SLP.
ISSUE PURCHASE ORDER TO
• Time and Material pricing must not
exceed the job Title hourly rate times Agency purchase orders must be mailed to the number of hours to complete the job. the following address, or e-mailed:
NOTE: Implementation Services under Carahsoft Technology Corporation this contract must be paid in arrears. 11493 Sunset Hills Rd Suite 100 Reston, VA 20190
SOFTWARE MAINTENANCE, Attn: Mikaela Lammers
SUBSCRIPTION AND SAAS RENEWALS
Agencies with questions regarding
Software Maintenance, Subscription and products and/or services may contact the SaaS renewals shall be fixed at the contractor as follows:
agencies prior applicable rates (or lower),
with a 0% uplift (no up-lift) and no Phone: (571) 662-4510 additional increases, fees or charges E-mail:
added, for the duration of this SLP [email protected] contract.
SHIPPING INSTRUCTIONS
SERVICE CREDITS
F.O.B. (Free On Board) Destination
Service credits are acceptable only if they
DELIVERY
meet the following requirements:
• Service credits must be used for 30 days after receipt of order, or as negotiated between agency and Contractor
training, certifications, or support and included in the purchase order. and must never expire even when
this contract term ends.
AGENCY RESPONSIBILITY
• Unused service credits can be used
for other services such as training, Agencies must contact contractors to certification, or support. Example: If obtain copies of the contracts and compare them for a best value purchasing decision.
$1,000 is purchased in training
credits but is not fully utilized, the Each agency is responsible for its own department may use the remainder contracting program and purchasing of unused credits for certifications or
decisions, including use of the SLP
support. program and associated outcomes.
This responsibility includes, but is not
necessarily limited to, ensuring the
necessity of the services, securing
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appropriate funding, complying with laws • This is not a bid transaction, so the and policies, preparing the purchase order small business preference, DVBE in a manner that safeguards the State's participation goals, protest language, interests, obtaining required approvals, and intents to award, evaluation criteria, documenting compliance with Government advertising, etc., are not applicable.
Code 19130.b (3) for outsourcing services. • If less than 3 offers are received, State agencies must document their file with
It is the responsibility of each agency to the reasons why the other suppliers consult as applicable with their legal staff solicited did not respond with an offer. and contracting offices for advice • Assess the offers received using best depending upon the scope or complexity of value methodology, with cost as one of the purchase order. the criteria.
• Issue a Purchase Order to the selected
If you do not have legal services available
contractor.
to you within your agency, the DGS Office
of Legal Services is available to provide • For SLP transactions under $10,000, services on a contractual basis. only one offer is required if the State agency can establish and document that
ORDER REQUIREMENTS AND the price is fair and reasonable. The fair MAXIMUM ORDER LIMIT and reasonable method can only be
used for non-customizable purchases.
• Unless otherwise determined by an
individual ordering agency purchasing Local governments set their own order authority, no SLP order may be limits, and are not bound by the order limits executed by a State agency that on the cover page of this contract. exceeds that agency's purchasing
SPLITTING ORDERS
authority threshold. State agencies with
approved purchasing authority, along Splitting orders to avoid any monetary with their dollar thresholds can be
limitations is prohibited.
obtained at the List of State
Departments with Approved Purchasing Do not circumvent normal procurement Authority. methods by splitting purchases into a
• Agencies must adhere to the detailed series of delegated purchase orders (SAM requirements in the State Contracting 3572).
Manual (SCM) when using SLP
contracts. The requirements for the Splitting a project into small projects to following bullets are in the SCM, Volume avoid either fiscal or procedural controls is 2, (for IT): If soliciting offers from a prohibited (SAM 4819.34). certified DVBE, include the Disabled
Veteran Business Enterprise MINIMUM ORDER LIMITATION
Declarations form (Std. 843) in the
Request for Offer. This declaration There is no minimum dollar value limitation must be completed and returned by the on orders placed under this contract.
DVBE prime contractor and/or any
DVBE subcontractors. (See the SCM
Volume 2, Chapter 1200)
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ORDERING PROCEDURES FISCal Purchase Documents -
State departments transacting in
1. Order Form FI$Cal will follow the FI$Cal
procurement and contracting
State departments shall use a procedures.
Contract/Delegation Purchase Order
(Std. 65) for purchases and services. 2. Local Governmental Departments:
Local governments shall, in lieu of the Local governmental agencies may State's Purchase Order (Std. 65), use use their own purchase document their own purchase order document. for purchase execution.
Electronic copies of the State Standard The agency is required to complete and Forms can be found at the Office of distribute the order form. For services, State Publishing web site: the agency shall modify the information http://www.dgs.ca.gov/osp(select contained on the order to include the Standard Forms). The site provides service period (start and end date), and information on the various forms and the monthly cost (or other intermittent use with the Adobe Acrobat Reader. cost), and any other information Beyond the Reader capabilities, Adobe pertinent to the services being provided.
Acrobat advanced features may be The cost for each line item should be utilized if you have Adobe Business included in the order, not just system Tools or Adobe Acrobat 4.0 installed on totals.
your computer. Direct link to the
Standard Form 65: The contractor must immediately reject http://www.osp.dgs.ca.gov/pdf/std065.p orders that are not accurate. df) Discrepancies are to be negotiated and
incorporated into the order prior to the
2. Purchase Orders products and services being delivered.
All Ordering Agency purchase order 3. Service and Delivery after Contract documents executed under this SLP Expiration
must contain the applicable SLP
contract number as show on page 1. Purchase orders must be issued before the SLP contract end term expires.
1. State Departments:
Also, purchase order amendments
Std. 65 Purchase Documents - cannot be issued to add product and State departments not transacting software maintenance if the SLP in FI$Cal must use the Purchasing contract end term has expired.
Authority Purchase Order (Std. 65)
for purchase execution. An CONTRACT PRICES
electronic version of the Std. 65 is
available at the DGS-PD website Contract prices for products and/or at http://www.dgs.ca.gov/ services are maximums. The ordering pd/Forms.aspx (select Standard department is encouraged to negotiate STD Forms). lower prices.
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PRODUCT AND PRICING CHANGES apply towards its small business or DVBE AND/OR UPDATES ARE NOT goal.
AUTHORIZED UNTIL REVIEWED AND
APPROVED BY DGS PROCUREMENT SMALL BUSINESS/DVBE -
DIVISION SOFTWARE LICENSING SUBCONTRACTING
PROGRAM.
1. The amount an ordering department
Said documents are to be sent to the can claim towards achieving its small Department of General Services (DGS) business or DVBE goals is the dollar Procurement Division, Software Licensing amount of the subcontract award made Program, 707 Third Street, 2nd Floor, West by the Contractor to each small Sacramento, CA 95605-2811, Attention business or DVBE.
SLP Unit. 2. The Contractor will provide an ordering
department with the following
CONTRACT EXTENSIONS information at the time the order is quoted:
The initial term of this SLP contract is 3
years and may be extended for an a. The Contractor will state that, as the additional 2-years, however an amendment prime Contractor, it shall be must be issued prior to contract end date. responsible for the overall execution NOTE: Extensions are optional and are of the fulfillment of the order. at the discretion of the state.
b. The Contractor will indicate to the
SMALL BUSINESS MUST BE ordering department how the order CONSIDERED meets the small business or DVBE
goal, as follows:
Prior to placing orders under the SLP, state
departments shall, whenever practicable, • List the name of each company first consider offers from small businesses that is certified by the Office of that have established SLP contracts [GC Small Business and DVBE Section 14846(b)]. NOTE: The Certification that it intends to Department of General Services auditors subcontract a commercially will request substantiation of compliance useful function to; and with this requirement when department • Include the small business or files are reviewed. DVBE certification number of
each company listed, and attach
SMALL BUSINESS/DVBE - TRACKING a copy of each certification; and • Indicate the dollar amount of
State departments are able to claim each subcontract with a small subcontracting dollars towards their small
business or DVBE that may be
business or DVBE goals whenever the
claimed by the ordering
Contractor subcontracts a commercially
department towards the small
useful function to a certified small business business or DVBE goal; and or DVBE. The Contractor will provide the
• Indicate what commercially
ordering department with the name of the useful function the small small business or DVBE used and the
business or DVBE subcontractor
dollar amount the ordering department can
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will be providing towards Retain all records for a minimum of six years. fulfillment of the order.
3. The ordering department's purchase PRODUCTIVE USE REQUIREMENTS order must be addressed to the prime
Contractor, and the purchase order The customer in-use requirement applies must reference the information provided to all procurements of information by the prime Contractor as outlined technology equipment and software, per above. the SCM, Volume 2, Chapter 1000, Section
1007.
CERTIFICATION OF PAYMENT
OPTIONS - Military & Vets Code $$999.5 tach equipment or software component and 999.7(a) (SB588) must be in current operation for a paying customer and the paying customer must be
In accordance with the State Contracting external to the contractor's organization Manual, Volume 2, Section 1203.1, State (not owned by the contractor and not departments shall require the Contractor to owning the contractor). submit a complete an accurate Prime
Contractor's Certification - DVBE To substantiate compliance with the Subcontracting Report (STD. 817) upon Productive Use Requirements, the SLP acceptance of ordered goods or services for contractor must provide upon request the which the Contractor committed to DVBE name and address of a customer subcontractor participation. installation and the name and telephone number of a contact person.
Upon delivery or completion of ordered
goods or services, State departments shall The elapsed time such equipment or do the following: software must have been in operation is • Provide proper withhold notification to based upon the importance of the prime contractors. equipment or software for system
• Withhold $10,000 or the full amount of operation and its cost. The following the final invoice if less than $10,000 designates product categories and the pending receipt of the complete and required period of time for equipment or accurate STD 817. software operation prior to approval of the • Review the STD 817. If it is replacement item on SLP. determined to be complete and
accurate, authorize payment of the Category 1 - Critical Software: Critical withhold. software is software that is required to
• If the STD 817 is late or incomplete, control the overall operation of a computer department must send the prime system or peripheral equipment. Included contractor a cure notice allowing at in this category are operating systems, least 15 days, but not more than 30 data base management systems, language days, to meet the Certification of interpreters, assemblers and compilers, Payments to DVBE Subcontractors communications software, and other requirements. essential system software.
• If the prime contractor does not
comply by the identified deadline,
permanently deduct the withhold.
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Final Bid APPLICABLE CODES, POLICIES AND
Cost Installation Submission GUIDELINES
More than
$100,000 8 months 6 months All California codes, policies and guidelines $10,000 up to are applicable. THE USE OF THE SLP
$100,000 4 months 3 months DOES NOT REDUCE OR RELIEVE
Less than STATE DEPARTMENTS OF THEIR
$10,000 1 month 1 month RESPONSIBILITY TO MEET STATEWIDE
REQUIREMENTS REGARDING
Category 2 - All Information Technology CONTRACTING OR THE
PROCUREMENT OF GOODS OR
Enformation ten Mog eup Software: SERVICES. Most procurement and defined in State Administrative Manual contract codes, policies, and guidelines are (SAM) § 4819.2. incorporated into The SLP contracts.
Notwithstanding this, there is no guarantee
Final Bid that "every" possible requirement that
Cost Installation Submission pertains to all the different and unique state More than processes has been included.
$100,000 6 months 4 months
$10,000 up TERMINATION OF SLP CONTRACT
to $100,000 4 months 3 months
Less than 1. The State or Contractor may terminate
$10,000 1 month 1 month this SLP Contract at any time upon 30 days prior notice.
STATE AND LOCAL GOVERNMENTS 2. Upon termination or other expiration of CAN USE THE SLP this Contract, each party will assist the other party in orderly termination of the
State and local government use of the SLP Contract and the transfer of all assets, contracts is optional. A local government tangible and intangible, as may is any city, county, special district or other facilitate the orderly, nondisrupted local governmental body or corporation, business continuation of each party. including UC, K-12 schools and community 3. This provision shall not relieve the colleges, Contractor of the obligation to perform
under any purchase order or other
that is empowered to expend public funds. similar ordering document executed While the state makes this contract prior to the termination becoming available, each local government agency effective.
should make its own
STATEWIDE PROCUREMENT
determination whether the SLP is REQUIREMENTS
consistent with their procurement policies
and regulations. Departments must carefully review and
adhere to the following Procurement
Requirements, such as:
• SAM Section 4819.41 and 4832
certifications for information technology
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procurements and compliance with PAYMENTS AND INVOICES
policies.
• Services may not be paid for in 1. Payment Terms
advance.
• Departments are required to file with the Payment will be made in accordance Department of Fair Employment and with the provisions of the California Housing (DFEH) a Contract Award Prompt Payment Act, Government Report Std. 16 for each order over Code Section 927 et. seq. Unless $5,000 within 10 days of award, expressly exempted by statute, the including supplements that exceed Act requires State agencies to pay $5,000. properly submitted, undisputed
• Pursuant to Unemployment Insurance invoices not more than 45 days after Code Section 1088.8, state and local (i) the date of acceptance of goods or government agencies must report to the performance of services; or (ii) receipt Employment Development Department of an undisputed invoice, whichever is (EDD) all payments for services that later.
equal $600 or more to independent sole
2. Advance Payments
proprietor contractors. See the
contractor's Std. Form 204, Payee Data Advance payment is allowed for Record, in the SLP contract to services only under limited, narrowly determine sole proprietorship. All defined circumstances, e.g. between inquiries regarding this subject should specific departments and certain be forwarded to EDD: Technical types of non-profit organizations, or questions: 916/651-6945 or Information when paying another government and forms: 916/657-0529. agency (Government Code (GC) § • Annual small business and disabled 11256 - 11263 and 11019). veteran reports.
It is NOT acceptable to pay in
ETHNICITY/RACE/GENDER REPORTING advance, except software REQUIREMENT maintenance and license fees, which
are considered a subscription and
Effective July 1, 2002, in accordance with may be paid in advance if a provision Public Contract Code 10116, state addressing payment in advance is departments are to capture information on included in the purchase order. ethnicity, race, and gender of business
owners (not subcontractors) for all Software warranty upgrades and awarded contracts, including CAL-Card extensions may also be paid for in transactions. Each department is required advance, one time. to independently report this information to
the Governor and the Legislature on an 3. Payee Data Record (Std. 204) annual basis.
State Agencies not transacting in
Departments are responsible for FISCal, must obtain a copy of the developing their own guidelines and forms Payee Data Record (Std. 204) in for collecting and reporting this information, order to process payments. State Ordering Agencies forward a copy of
Contractor participation is voluntary.
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SOFTWARE LICENSING PROGRAM (SLP)
Carahsoft Technology Corporation
SLP-24-70-0064G
the Std. 204 to their accounting AMERICANS WITH DISABILITY ACT office(s). Without the Std. 204, (ADA)
payment may be unnecessarily
delayed. State Agencies should (See attachment B)
contact the Contractor for copies of
the Payee Data Record DGS PROCUREMENT DIVISION
CONTACT AND PHONE NUMBER
4. DGS Administrative Fees
Department of General Services
Orders from State Agencies: Procurement Division, SLP Unit 707 Third Street, 2nd Floor
The Department of General Services West Sacramento, CA 95605-2811 (DGS) will bill each State agency
directly an administrative fee for use Phone no.: 916/375-4365 of SLP contracts. The administrative Faxination no.: 916/376-6371 fee should NOT be included in the
order total, nor remitted before an
invoice is received from DGS.
5. Credit Card
The Contractor accepts the State of
California credit card (CAL-Card).
A Purchasing Authority Purchase
Order (Std. 65) is required even when
the ordering department chooses to
pay the contractor via the CAL-Card.
Also, the DGS administrative fee is
applicable for all SLP orders to
suppliers not California certified as a
small business.
FEDERAL DEBARMENT
When federal funds are being expended,
the department is required to obtain (retain
in file) a signed "Federal Debarment"
certification from the contractor before the
purchase order is issued. This
certification is required by the regulations
implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part
98, Section 98.510, Participants;
responsibilities. The regulations were
published as Part VIl of the May 26, 1988
Federal Register (pages 19160-19211).
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ATTACHMENT A
SLP QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year:
Software Publisher:
Reporting Quarter: • Q1 (January to March)
Contract Number: • Q2 (April to June)
For Questions Regarding this Report: • Q3 (July to September) E-mail: • Q4 (October to December)
Check Here if No New Orders for This Quarter
STATE GOVERNMENT AGENCY PURCHASES
State Agency Purchase Purchase Total Dollars
Agency Phone
Name Order Number Order Date Per Purchase Agency Contact Agency Address Billing Code Number
Order
Total State Agency Dollars Reported for Quarter: $
LOCAL GOVERNMENT AGENCY PURCHASES
Local Government Agency Purchase Order Purchase Total Dollars Per Agency Phone Name Number Order Date Purchase Order Contact Agency Address Number Total Local Government Agency Dollars for Quarter: $
1.25% Remitted to DGS (of total Local Govt agency dollars reported for quarter): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Updated 1/2024
ATTACHMENT A
SLP QUARTERLY BUSINESS ACTIVITY REPORT
Instructions for completing the SLP Quarterly Business Activity Report.
1. Complete the top of the form with the appropriate information for your company.
2. Agency Name - Identify the State agency or Local Government agency that issued the order.
3. Purchase Order Number - Identify the purchase order number (and amendment number if applicable) on the order form. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.
4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the order. This is not the date you received, accepted, or invoiced the order.
5. Agency Billing Code - Identify the State agency billing code. This is a five-digit number identified on the upper right hand corner of the Std. 65 purchase order form.
You must identify this number on all purchases made by State of California agencies.
Billing codes are not applicable to Local Government agencies.
6. Total Dollars Per PO - Identify the total dollars of the order excluding tax and freight.
Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. The total dollars per order should indicate the entire purchase order amount (less tax and freight) regardless of when you invoice order, perform services, deliver product, or receive payment.
7. Agency Contact - Identify the ordering agency's contact person on the purchase order.
8. Agency Address - Identify the ordering agency's address on the purchase order.
9. Phone Number - Identify the phone number for the ordering agency's contact person.
10. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or Local Government agency dollars (pre-tax) for all orders placed in quarter.
11.1.25% Remitted to DGS - Identify 1.25% of the total Local Government agency dollars reported for the quarter.
12. Grand Total - Identify the total of all State and Local Government agency dollars reported for the quarter.
Notes:
• A report is required for each SLP contract each quarter even when there are no new orders for the quarter.
• Quarterly reports are due two weeks after the end of the quarter.
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400
ATTACHMENT B
ADA NOTICE
Procurement Division (State Department of General Services)
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE
POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY
To meet and carry out compliance with the nondiscrimination requirements of the Americans With Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.
For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.
IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS
BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE,
WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT
DOCUMENTS.
The Procurement Division TTY telephone numbers are:
Sacramento Office: (916) 376-1891
Fullerton Office: (714) 773-2093
The California Relay Service Telephone Numbers are:
Voice: 1-800-735-2922 or 1-888-877-5379
TTY: 1-800-735-2929 or 1-888-877-5378
Speech-to-Speech: 1-800-854-7784
Updated 2/06/2018 15